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HomeMy WebLinkAboutCIV 1979-03-13 Minutes CIVIL SERVICE COMMISSION CITY OF NORTH RICHLAND HILLS ~ March 13, 1979 CALL TO ORDER: The regular meeting of the Civil Service Commission came to order at approximately 7:30 p.m. in Room 113, with William C. Moore acting as chairman. ROLL CALL: COMMISSION MEMBERS PRESENT William C. Moore Bill J. Betts Bob L. Henderson Helen Cline, Civil Service Secretary OTHERS PRESENT Denver Mills, Councilman Dawn Anderson, Library Assistant APPROVAL OF MINUTES: Mr. Moore made a motion to approve the Minutes of the previous meeting on February 13th, as recorded. Mr. Betts seconded the motion; motion carried by a vote of 2; Bob Henderson abstaining. WELCOME: Mr. Moore said that he wished to recognize the third member of the Commission, Bob L. Henderson, who was appointed by the City Council on March 12th. Bob is District Manager for Clairol. The Commission is grateful for his willingness to work with them. AGENDA Item l. Dental Care Coverage - The Commission took into consideration the survey report taken of all employees. Mr. Moore made a motion that we submit to the City Council a proposal for dental care insurance with the City paying one-half of the premium on the employee only. (approximately $1.40 per employee per month based on the survey with the following results.) 28% of the employees were willing to pay ALL. 45% HALF 12% NONE 14% of the employees made no response. Mr. Betts seconded the motion; motion carried by unanimous vote. AGENDA Item 2. Job Specifications for the Library - The Library Director had submitted four job descriptions for consideration. Two of them were for the purpose of dividing the present Library Assistant description and making two classes out of it, Library Assistant I and II. The other two were new proposals to meet expected growth as well as meet the current need for Children's Librarian. Due to the fact the Commission desired more time to study these needs, Mr. Betts made a motion to postpone this item until the next meeting. Bob Henderson seconded the motion; motion carried by unanimous vote. Minutes, March 13, 1979 Page 2 AGENDA Item 3. Job Specifications for Civil Service Secretary - The Commission had requested information on the responsibilities of the Civil Service Secretary; they considered the job specifications based upon these responsibilities. They also considered the different job titles that were suggested. Realizing that the Charter calls the position Civil Service Secretary, Denver Mills recor~nended the title of Personnel Administrator/Civil Service Secretary. Mr. Moore made a motion for approval of the job specs and the title of Personnel Administrator/Civil Service Secretary. Mr. Betts seconded the motion; motion carried by two votes; Bob Henderson abstaining. AGENDA Item 4. Employee Benefit Handbook - The Commission received information which could result in our getting the handbooks funded through a grant. They asked the Civil Service Secretary to forward the information to each of them by mail. Mr. Moore made a motion to postpone item 4 until the next meeting. Mr. Betts seconded the motion; motion carried by unanimous vote. ADJOURNMENT: Mr. Betts made a motion to adjourn. Mr. Moore seconded the motion; the meeting was adjourned. WORKSESSION: The Commission prepared some recorrmendations for Charter changes. Mr. Betts made a motion to submit (4) four changes which were typed on a single page. Mr. Moore seconded the motion; motion carried by unanimous vote. The changes will be submitted to the City Manager. Additional changes will be submitted later. ~ ~ Chairman Acting . 1 ervice Secretary : ~ . 30T ~ ~ ~ LIBRARY ASSISTANT I 4. ~ Ni4TURE OF WORK ~ This is skilled library work at the mur~icipat library. Work involves varied clerical and library tasks in connection with the daily operation of the library, performing according to well established procedures. Detailed instructions are received at the beginning of work and on subsequent new~assignments; however, regular assignments are performed more independently. Work may involve the operation of office equipment as weil as specialized library machines and audio-visual equipment. 4Jork requires considerable fam3liarity with and interest in books for reading guidance and reference use of books and other library materials. Work is subject to supervision and ~ review while in process and upon compTetion. EXAt4PLES OF WORK PERFQRhIED Assists the public in the use of library facilities; locates books and publications for patrons. Issues borrowers' identification, cards according to prescribed me~hod. Records identifying data and date due cards using library machines. Inspects returned books for damage, verifies due . date, and computes and receives overdue fines. . Sorts and shelves books according to classification codes. ~ Operates a typewriter, calculating machine, or other equipment in preparation of business letters, book orders, book lists and other typing taslcs as assigned. Performs related work as assigned. REQUIREMENTS OF WORK ~ Kaow'tedge of business English, spelling and arr~hmetic. Knowledge of modern office practices, procedures and equipment. ~ Ab31~Ity to learn assigned tibrary assfstant tasks readily and to adhere to prescribed departmental routines. Ability ta deai tactfully with the public and other empioyees. ~ RbiTity to type accurately if required. Knowledge of standard library practices and routines. DESIRABLE EXPERIENCE APiD TRAINING Any canbination of experience and training in general clerica'1 ~work, library work, graduation from a senior higfr school and advanced education courses or training. ~ CITY OF NORTH RICHLA(VD HItLS.- May 1979 C Y 302 LIBRARY ASSISTAPlT II ~ NA7URE OF WORK This~is a responsible library assistant position involving moderateTy complex work methods and problems. tJork involves performing a variety of library related assignments and a variety ofi clerical functions requiring the application of independent judgment and the interpretation of policies and regulations. The type of work may differ among positions, but where work is repetitive there is added responsibility for finality of action: Work may involve the operation of typewriters, adding machines or other office equipment. Work is generally reviewed by superiors through observation of operations, and advice and assistance are normally available when unusual or difficult matters arise. Work requires considerable familiarity with and interest in books and other reading materials. EXA~1PLES OF WORK PERFORMED Maintains, with relative independence, overall library assistant, office, and clerical processes of activity. Assists the pubiic in use of library facilities; gives limited professional assistance and information to patrons, and performs other duties of assistant at circulation desk. Reviews records to compile notices of overdue books to issue to borrowers. ~,v Performs specialized moderately complex filing in public card cataTog and shelf list catalog. Verifies from sample information and classification number on catalog cards for processing books and other materials. May use own judgment of processing some materials. Maintains records of acquisitions and withdrawals of library ~ materials. Compiles and maintains records pertaining to library usage af materials and monies received for overdue materials and library services. Types letters, book lists, catalog cards, and operates other office equipment. Ma~ntains book order file, verifying invoices and packing slips. - Performs related work as assigned. . REQUIREPAENTS OF WORK Knowiedge of modern office practices, procedures and equipment. Knowl~edge of business English, spelling and bookkeeping procedures. Ability to type accurately. Ability to make minor decisions in accordance with established procedures. Ability to deal tactfully with other employees and the public. ~ ~ • 3Q2 Knowledge of standard library technical and professional methods ~ and techniques. DfSIRABLE EXPERIENCE APaD TRAINING Any combination of experience and training in general clerical work, library work, graduation from a senior high school and advanced education courses o~ training. ~ f ,r ~ CITY QF NQRTH RIGHLAND HILLS - May 1979 ~ , ` , ~ ~ - 303 T CHILDREN'S LIBRARIAN ~ ~ NATURE OF 410RK The work invo'{ves responsibility for a11 phases af childrens' services, work is performed with considerable independence within the framewor~k of established policies and the limitations imposed by available staff and faciiities. 4Jork involves primarity library activities of servic~s to children and als.o involves work with general public. 4tork is subject to genera~ supervision of the Library Director and is subject to review. EXAi~1Pl.ES OF W4RK PEFtFORP1ED ~ Keeps familiar with trends in literature and revietirs new books and materials, with an emphasis on children's materials. P1ans story hours and seasonal projects to stimulate reader interest. Develops and maintains bib7iographies of iibrary materials. Attends meetings and workshops. ~ CoQrdinates~with appropriate staff inembers on plans fqr programs of publ-icity, displays, and bibiiograghic projects. . ~ Canfers with and advises the Director on matters relating to all activities and serves as Director in the Director's absence. Performs and:is knowledgeable of wark at circulation desk. Assists th~ public in use of the iibrary and provides professional assistance' ~ - to patrans. Performs related work as assigned. REQUIREMENTS OF WORK . . ` Knowledge of a wide variety of chi7dren's books and related mat~rials. Knowledge of standard library tech~ical and professional methods and techniques. Knowiedge of co~nunity needs with reference to children's reading; ability to intraduce children ta books and to interest them in the use of the ~ibrary resources. ~ Elbility to dea'{ tactfiully with other employees and the public. 'Y ~ . Ability and knowledge to use office equi~r~~~t a~~~ auu~~-v~s~al , equipment. DESIRRBLE EXPERIENCE AND~TRAININ~ MLS Degree in Librar~v Scz~~ce wi4~ en~hasi~ courses ~award warking with cf~ildren, ar a combination of a Bache7or's Degree, library . experience and work~ing wi~h children equivalent to four years.• ; - CITY OF NORYH RICHLAtdD "HILIS - May 1979 . . r - . _ : ~ ' 001 ~ SWITCHBOARD OPERATOR NATURE OF WORK This is specialized work operating a private branch exchange telephone switchboard and performing receptionist services. Work involves responsibility for accurate and speedy operatian of a telephone switchboard with a moderate and varied traffic load. Work requires an ability to remember names and extensions of those served, to react quickly in the prompt placing and receiving of calls,.and to provide a variety of general information to the calling public without a further referral of the inquiries. Work also includes general receptionist tasks in directing visitors and in giving information as requested and work in the performance of general clerical and typing tasks. Duties are perform~d within~general prescribed or standard procedures but with a minimum of direct supervision. Work may invalve assignments from other departments which can be done while confined to the reception area and answering the switchboard. EXAMPLES OF WORK PERFORMED Operates a telephone switchboard having a moderate number of trunk lines and extensions; answers all incoming local and long-distanee telephane calls and makes proper cannections. Gives a variety of information about the community, municipal activities, and other matters upon request or refers questions to the appropriate parties; pages officers and employees on a building amplifier system. - Directs individuals to proper departments. Performs various typing assignments which may include reports ~and special projects. Is responsible for the publication of a monthly newsletter to ' all employees. Posts citations in docket book for the Court, records the dispositions on the citation after payment has been made and posts disposition in the docket book. Aligns payroll and general fund checks once a month; sorts stubs from water bills. Performs related work as assigned. REQUIj2EMENTS OF WORK ~ Knowledge of the operation of a PBY, owitchboard. ~ Ability to operate a switchboard calmly and efficiently under ~ oo~ ~ heavy load conditions. Performs duties of an incentive awards coordinator. Ability to remember accurately, within a reasonable training period, the names and locations of personnel in the municipal government and to understand essential organizational operations. Ability to answer calls or questions with a well modulated and pleasant voice and to use good grammatical construction in the choice of words. Skill in the care and operation of an electric typewriter. Knowledge of business English, spelling and arithmetic. Knowledge of modern office practices, procedures and equipment. Ability to understand and follow oral and written instructions and to undertake responsibilities of increasing variety with some initiative and judgement. Ability to learn assigned clerical tasks readily and to adhere to prescribed departmental routines. ~ DESIRABLE EXPERIENCE AND TRAINING Any combination of experience and training equivalent to some experience in the operation of a PBX Switchboard, and graduation from a senior high school. SPECI~IL REQUIRE^~ENT ~ Ty~ing rec~uirement of 4~ w~m (net). _ CITY OF NORTH RICHLAND HILLS - February 1979 CITY OF NORTH RICHLAND HILLS TESTING REQUIREMENTS FOR CLERICAL POSITIONS JULY 1979 TITLE OF POSITION CLERK I CLERK II SECRETARY I SECRETARY II PBX SWITCHBOARD OPERATOR LIBRARY ASSISTANT I LIBRARY ASSISTANT II DEPUTY COURT CLERK EFFECTIVE TYPING SHORTHAND DATE 40 wpm (net) 4-5-77 45 wpm (net) 4-5-77 50~ wpm (net) 60 wpm 4-5-77 60 wpm (net) 80 wpm 4-5-77 40 wpm (net) 5-8-79 40 wpm (net) 5-8-79 45 wpm (net) 5-8-79 45 wpm (net) 5-8-79 NOTE: Effective date for the shorthand requirements was 4-12-79. BY: CIVIL SERVICE COMMISSION REFERENCE: Minutes of the Civil Service Commission meetings. `~'~ ~~ TESTING REQUIREMENTS FOR CLERICAL POSITIONS CITY OF NORTH RICHLAND HILLS AUGUST 1979 TITLE OF POSITION TYPING SHORTHAND EFFECTIVE DATE (net) (net) CLERK I 40 wpm 4-577 ~~~ ~ CLERK II 45 wpm ~ 4-5-~77 4 ~ ~~ SECRETARY I 50 m ~ -79 8- '--~$- G ~ ,~ ^ ~ uu SECRETARY II 60 wpm ~ 8-I4-79 -9-5-- g D PBX SWITCHBOARD OPERATOR 40 wpm 5-8-79 LIBRARY ASSISTANT I 40 wpm 5-8-79 LIBRARY ASSISTANT II 45 wpm 5-8-79 ~ DEPUTY COURT CLERK 45 wpm 5-8-79 Ref: Minutes of CSC meeting of August 14, 1979 - for shorthand requirements. Based on TCJC Northeast, shorthand requirements: Beginning Class (1st semester) requires 60 wpm for passing, 80 wpm for an "A" Speed Building Class (2nd semester): 90 wpm for passing 100 wpm for an "A" Advance Class requires: 110 to 120 wpm CIVIL SERVICE COMMISSION