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HomeMy WebLinkAboutCIV 1978-10-31 MinutesCIVIL SERVICE COMMISSION CITY OF NORTH RICHLAND HILLS October 31, 1978 7:30 P. M. CALL TO ORDER: Chairman Leslie Trotter called the meeting to order at 7:30 p.m. in Room 100 of the Municipal Complex Building located at 7301 Northeast Loop 820. ROLL CALL: MEMBERS PRESENT Leslie A. Trotter, Chairman William C. Moore Bill J. Betts Helen Cline, Civil Service Secretary OTHERS PRESENT Mayor Dick Faram Jim Cato, Councilman Sergeant Pete McCleskey Y APPROVAL OF MINUTES: Minutes of the October 10th meeting were approved by a motion from Mr. Moore, seconded by Mr. Betts; voting was unanimous. AGENDA Item I. Case No. CS -78 -3, Grievance Appeal Hearing Regarding Prorating Vacation Pay Upon Separation Chairman Trotter read the Grievance Appeal into the record and explained the procedure for making appeals to the Commission. He expressed that the Civil Service Commission's role is one of viewing both sides whenever an employee is aggrieved. The Chairman then asked Sergeant McCleskey to present his case. Sergeant McCleskey stated that management had denied his request for a pro rata share of earned vacation for the period from his anniversary date to his date of termination. This denial was based on the past manager's interpretation of the Rules. McCleskey submitted a voucher as evidence that payment had been made on a pro rata basis for employees who left the City during a period of time after July 19, 1976 when the Rules were adopted. He showed that this practice was discontinued in December of 1976. Mr. Moore read Section 25a of Article XVII in the Charter and expressed that his view on the subject was to deny the request, because of the absence of any specific provision for vacation pay at the time of separation. Minutes October 31, 1978 Page 2 The last sentence in the same section was discussed; regarding "pay in lieu of vacation ". Pete said he had asked for either credit or pay and had been denied both. Les Trotter explained that his understanding of the intent of that particular sentence was that department heads could not arbitrarily pay in lieu of vacation and allow their employees to work through vacation period. Neither. the Charter nor the Rules address themselves to subject of "pay upon separation ". Bill Betts expressed his understanding of the Charter on the "pay in lieu of vacation" was a stop gap on allowing the employee to take the money instead of using his /her vacation. He was in agreement with Mr. Trotter that there i -s nothing in the Charter to prohibit management's paying a pro rata share of vacation upon separation. Pete said he believes that "credit annually" means you earn it monthly but are not allowed to use it until after your anniversary date. (The Commission went off the record for deliberations.) (The Hearing was reconvened for further discussion.) Records of the Civil Service Commission meetings were submitted and brought out evidence of the intention to revise the Rules to provide for prorating vacation pay upon separation. On December 1, 1976, Item 7 on the Agenda the Minutes show that the Commission was considering such a change. Again on March 1, 1977, Agenda Item 2 stated the Commission was in fact recommending a Charter revision effecting this specific change to be put before the voters. The Chairman called for a motion from the Commission. Bill Betts offered the following motion: "I move this Commission allow P. R. McCleskey vacation pay accumulated from July 25 to termination date, 10- 31 -78, a total of three and three - fourths days." Mr. Trotter a vote of 2 Les Trotter (The Hearin i S C:u 14. ('­7/t.Qi�iGti�V Leslie A. Trotter, Chairman seconded the motion; motion carried by to 1 as follows: Bill Betts "for "; "for "; Tim Moore "against ". 3 Closed) kien Cline, Givii service Seuy. CIVIL SERVICE COMMISSION CITY OF NORTH RICHLAND HILLS October 31, 1978 CALL TO ORDER: Chairman Trotter called the regular meeting to order, following the Grievance Hearing. ROLL CALL: COMMISSION MEMBERS Leslie A. Trotter, Chairman William C. Moore Bill J. Betts Helen Cline, Civil Service Secretary OTHERS PRESENT Mayor Dick Faram Jim Cato, Councilman APPROVAL OF MINUTES: Minutes of the October 10, 1978 meeting were approved prior to the Grievance Hearing. (Agenda Item 1 ) AGENDA Item 2. Consider procedures for Hiring CETA Employees. The Commission asked that it be informed of the hiring of new employees under the CETA Program. Since CETA employees are paid through County Funds, their requirements are different and the benefits also differ from the regular employee. In order to maintain equity in hiring practices the Commission feels it would be beneficial to acquire a more complete understanding of the Manpower requirements and regulations regarding CETA personnel. Mr. Moore made a motion to table this item for a later date. Mr. Betts seconded the motion; voting was unanimous in favor of the motion. AGENDA Item 3. Letter to Employees Regarding Purposes of the Civil Service Commission. The Commission feels that there are many new employees since their letter was sent in 1976 and wishes to have a closer communication with all the employees. Mr. Betts made a motion that a letter be drafted and approved by all members of the Commission. Mr. Moore seconded the motion; motion carried by unanimous vote. Mayor Faram said he would like to see a handbook for employees published also. Sample handbooks are to be reviewed and discussed soon. Minutes October 31, 1978 Page 2 (The regular meeting was adjourned and the "closed" portion continued with the same people present.) AGENDA Item 4. Personnel Action for Considering Base Pay for the Position of Civil Service Secretary - Chairman Trotter explained that an error had been made by setting a base pay for this position because it is not a classified position. Jim Cato explained the system for figuring salaries for classified personnel. Non - classified personnel are figured differently. They are set at the discretion of the City Council. ADJOURNMENT: Mr. Moore made a motion to adjourn the meeting at 9:30 p.m. Mr. Betts seconded the motion; the meeting was adjourned. eslie A. Trotter, Chairman *een Cline, Civil Service Secretary