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Home My WebLink AboutPRFD 2008-08-26 Agendas THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION AGENDA AUGUST 26, 2008 - 6:15 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 6:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should. contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of the August 19, 2008 Meeting 3. FDC 2008-003 Public Hearing on the Park & Recreation Facilities Development Corporation Proposed Operating Budget and Authorize Adoption 4. FDC 2008-004 Public Hearing on the Park & Recreation Facilities Development Corporation Proposed Capital Projects Budget and Authorize Adoption 5, Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Park and Recreation Facilities Development Corporation was steel at Cit Hall Cit of North Richland Hills, Texas in compliance with Chapter 551, po Y ~ Y vernment Code on Au ust 22, 2008 at ~~ ~~ ~`~1~ . Texas G• g Secretary of Corporation MINUTES OF THE NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION HELD IN THE CITY HALL PRE COUNCIL ROOM, 7301 NORTHEAST LOOP 820 -AUGUST 19, 2008 - 5:00 P.M. 1. CALL TO ORDER Chairman Trevino called the meeting to order at 5:02 p.m. ROLL CALL PRESENT: BOARD OF DIRECTORS: OFFICERS: Oscar Trevino John Lewis Tim Barth David Whitson Brad Greene Larry J. Cunningham Patricia Hutson Larry Koonce ChairmanlMayor Council Member Council Member Council Member Citizen Member President Secretary Treasurer OTHERS PRESENT: Jared Miller Karen Bostic Elizabeth Reining Mark Mills Vickie Loftice Mary Edwards Absent: Tom Lombard Tracye Tipps Assistant City Manager Managing Director Assistant to City Manager Budget Director Director of Parks & Recreation Public Information Officer Citizen Member Citizen Member 2. APPROVAL OF MINUTES OF THE AUGUST 27, 2007 MEETING APPROVED BOARD MEMBER LEWD MOVED TO APPROVE THE MINUTES 4F THE AUGUST 27, 200.7 MEETING. BOARD MEMBER INHITSON SECONDED THE MOTION' Park Corporation Minutes August 19, 2008 Page 2 MOTION TO APPROVE CARRIED 5-0. 3. FDC 2008-001 REVIEW THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED ANNUAL OPERATING BUDGET AND RECOMMEND ADOPTION Mr. Jared Miller, Assistant City Manager, presented a PowerPoint presentation giving an overview of the Revised 2007!2008 Operating Budget and the proposed 2008-09 Operating Budget. The revised operating budget for 2007-08 is $5,612,974 and the proposed operating budget for 2008-09 is $5,914,550 The revenue portion of the Operating Budget includes an increase of $112,356 in projected sales tax revenue and an appropriation of $600,000 from fund balance to offset the expense of $600,000 for the Recreation Center Capital Project. The budget includes an increase in expenses of approximately $175,000 for maintaining the Parks system and operating the Tennis Center. There is an increase in the Other and Reserves category due to the $600,000 to be used toward funding the Recreation Center Capital Project. There were no questions from the Board on the revenues or expenditures. BOARD MEMBER WHITSON MOVED TO RECOMMEND THE ADOPTION OF THE REVISED 20071200$ AND PROPOSED 200812009 ANNUAL OPERATING BUDGET TO CITY COUNCIL. BOARD MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED ~-0. 4. FDC 2008-002 REVIEW THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED CAPITAL PROJECTS BUDGET AND RECOMMEND ADOPTION Mr. Jared Miller, Assistant City Manager, presented a PowerPoint presentation recapping the history and accomplishments of the Park Development Fund and highlighting the completed projects, continuing and new projects and funding for fiscal year 2008-09. The proposed 2008-09 Capital Projects budget is $1,893,757. Completed projects discussed were the Annual Tree Planting, City Entry Sign (East Harwood), J.B. Sandlin Park Improvements, Median/Entry Sign (Glenview/Loop 820), Parks Infrastructure Maintenance, Parks & Recreation Security Lighting Systems and Tipps Canine Hollow Additional Parking. Continuing projects discussed were Boulevard 26 Trail, Calloway Branch Trail, Central West Neighborhood Park, Davis Boulevard Streetscape, Founders and Legacy Recognition Program, Grand Avenue Park Plaza, Liberty Lake Phase 1 and 2, Lighting at Tipps Canine Hollow, Little Bear Creek Trail, Playground and Bleacher Shade Structures, and Public Art at Grand Avenue Plaza. Park Corporation Minutes August 19, 2008 Page 3 New projects are Annual Tree Planting, Educationllnterpretive Signage, Fossil Creek Area Revitalization, Home Town Natural Area Restoration, MedianlEntry Improvements (Mid Cities East), Park Infrastructure Maintenance, PlaygroundlBleacher Shade Structures (2009, and Trail Signage and Identification. Mr. Miller reviewed the proposed Central Area Recreation Center Capital Project. Mr. Miller advised sales tax and certificates of obligation would fund the project with the debt issuance supported by TIF #2. The total cost of project is $21,900,000. Mr. Miller highlighted some of the proposed amenities for the Center, • Board Member Barth questioned if the individuals responsible for the damage to the Home Town natural habitat area would reimburse the City. The City Manager advised the City planned to proceed with pursuing restitution from those responsible. • Board Member Whitson questioned if the Recreation Center would have a tumbling room; that he had been asked by a citizen. Staff advised that it could be considered during the public meetings and public input process. Mr. Miller reviewed the Long Range Plan with the Board and called to their attention the transfer from the General Fund to the Park Development Fund beginning in FY 2010-2011 in the amount of $725,000 and increasing over the next several years. Mr. Miller explained the transfer is not a subsidy to the Park Development Fund from the General Fund. The transfer is the estimated operational costs of the current Recreation Center that will be continued to the new Central Recreation Center that is anticipated to be operational by FY 2010111, After additional questions from the Board, Chairman Trevino a called for the motion. BOARD MEMBER EARTH MOVED TO APPROVE FCC ~QQ$~Q2 TO RECOMMEND TO THE CITY COUNCIL THE ADOPTION OF THE PRO-POSED ZOO$-209 DEVE~.OPMENT CORPORATION PROPOSED ANNUAL CAPITAL BUDGET.. BOARD MEMBER CaREENE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-O. Staff advised the Corporation Board would meet on Tuesday, August 26, 2008 at 6:15 p.m. to conduct the public hearings required by State law. Park Corporation Minutes August 19, 2008 Page 4 5. ADJOURNMENT Chairman Trevino the meeting adjourned at 5:37 p.m. APPROVED: Oscar Trevino -Chairman 1 Mayor ATTEST: Patricia Hutson -Secretary NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION Date: 8126/08 Subject: Public Hearing on the Park and Recreation Control Number: Facilities Development Corporation Proposed Annual Operating Budget and Authorize Adoption FDC 2008-03 The State laws regarding the Park and Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2008-2009 Park and Recreation Facilities Development Corporation budget was advertised for 6:15 p.m., August 26, 2008. The proposed 2008-2009 Park and Recreation Facilities Development Corporation Annual Operating Budget was reviewed by the City Council on August 1 - 2, 2008 at the City's annual budget work session. The proposed operating budget for 2008-2009 is $5,914,550 and the revised operating budget for 2007-2008 is $5,612,974. A summary report is attached for your review. The revenue portion of the operating budget includes an increase of $112,356 in projected sales tax revenue. Also included is an appropriation of $600,000 from fund balance to offset the expense of $600,000 for the Recreation Center Capital Project. Appropriating fund balance represents funding from the half cent sales tax for the design costs of the new Recreation Center. No Gas Development Fund contribution to revenues is proposed for next year. On the expense side, there is an increase of approximately $175,000 for maintaining our Parks system and operating the Tennis Center. Additionally, there is an increase in the Other and Reserves category mainly due to the $600,000 to be used toward funding the Recreation Center Capital Project. This new center includes $1,100,000 of funds from the half cent sales tax and the first payment of $500,000 was included in the FY 2007-2008 approved budget. In the attached summary you will find the continuation of the Economic Development Incentive Fund in the amount of $230,030 which represents 5% of the Park and Recreation Facilities Development Corporation projected sales tax for 2008-2009. The funds can be used for infrastructure improvements to attract new retail and other businesses as well as other incentives for economic development. Also mentioned above, included in the budget is engineering and design services for the new recreation center in the amount of $600,000. The $22 million recreation center project will be funded primarily through TIF #2 with $1,100,000 in funding provided through the Park and Recreation Facilities Development Fund. Source of Funds: Bonds Operating Budget .. 4ji/ ~/ Directo of Parks and Recreation Account Number 'n'~-~---~ Treasurer . ~. /~n Z~ ~^~ , j W ORATION P ESID NT FDC ACTION ITEM Page 1 of 1 CI TY OF NORTH RICHLAND HILLS The Park and Recreation Facilities Development Corporation Board met on August 19, 2008 to discuss the proposed 2008-2009 Park and Recreation Facilities Development Operating Budget. The Board consensus was to support the proposed budget and submit it for the public hearing on August 26, 2008. The operating budget will be presented during the public hearing. In order to obtain maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To conduct a public hearing and to take action to approve the revised 2007-2008 and the proposed 2008-2009 Annual Operating Budget and recommend Council approval. CITY COUNCIL ACTION ITEM Page 2 of 2 FISCAL YEAR 2008-2009 SCHEDULE 6 - SUMMARY Oir REVENUES AND EXPENDITURES PARK AND RECREATION I"ACILITIES DEVELOPMENT FUND REVENUES Sales Tax I nterest I ncome Youth Assn, Maintenance Fees Tennis Center Revenue Transfer in from Aquatic Park Fund Transfer in from Gas Development Fund Park Impact Fees Appropriation -Fund Balance Appropriation ~ PY Encumbrances TOTAL REVENUES EXPENDITURES 0 era#in Park Facilities Development Admin. Parks & Public Grounds Tennis Center Operations Sub-Total Other & Reserves Debt Service -Revenue Bonds Debt Service -CO's Indirect Costs Non-Departmental Reserve for Economic Development Recreation Center Capital Project Deserve for Capital Projects Sub-Total TOTAL EXPENDITURES BALANCE ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 200510fi 1"Y 20asl07 FY z0071aa PY 2007!0$ PY 2Q08109 $4,x47,737 $4,284,040 $4,494,244 131, 24fi 148, 881 179,920 23,896 42,777 32,D00 321,373 315,998 308,500 0 o fio, Doa 0 0 400, ooa 170, 506 111,121 125, 000 x 0 0 0 0 0 d`A enA ~rre ~A nn~, ~d'7 ~c st-n L~cA $4,494,244 $4,606,600 185,98D 155,000 35,000 35,500 312,750 310,200 oo,ooo oa,ooo 40D,000 0 125,000 141,250 0 600,000 i x tl~C nA~ AAA 0~ d`~ n~ A CC/1 $422,x57 $464,474 $544,458 $545,298 $580,475 1, 2 35, 69 8 1, 325, 014 1, 513,045 1, 543, 737 1,602 , 93 7 479 457 485,187 542,726 554,351 591709 $2,137,212 $2,274,fi75 $2,fi00,229 $2,fi43,38fi $2,775,121 $1,002,823 $1,138,083 $1,132,213 $1,132,213 $1,124,300 206,485 191,918 189,912 189,912 180,381 261,269 274,332 288,049 288,x49 302,451 13,450 14,181 12,744 12,744 14,020 193,05fi 210,263 224,712 224,712 230,030 0 0 500,000 500,000 600,000 880,463 799,365 651,805 621,958 688,247 ~~ c~~ GAd ~~ ~~g ~~~ ~~ tu]n ~~~ ~~ nan ~~Q ~~ ~~o ~~n d~A Cr1A 7C~ QUA t1~1~ b~7 d'G Gf1A L~L~A @[ ~~~} l]7A Q`~ f1~1A ~~f\ $0 $0 $0 $0 $0 ~~ 2 NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION Date: 8126/08 Subject: Public Hearing on the Park and Recreation Control Number: Facilities Development Corporation Proposed Capital Projects Budget and Authorize Adoption FDC 2008-04 The State laws regarding the Park and Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing priorto the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2008-2009 Park and Recreation Facilities Development Corporation Fund was advertised for 6:15 p.m., August 26, 2008. The proposed 2008-2009 Park and Recreation Facilities Development Corporation Annual Capital Budget was reviewed by the City Council on August 1 - 2, 2008 at the City's annual budget work session. The proposed capital budget for 2008-2009 is $1,893,157 and includes 11 continuing projects and eight new projects including Park Infrastructure Maintenance, Playground Shade Structures and Educational and Interpretative Signage at Cross Timbers Park and the Home Town natural habitat area. Design of the new $22 million recreation center is expected to begin in 2008-2009. Brinkley Sargent Architects was selected and approved by City Council as the architectural firm to design the facility. The Park and Recreation Facilities Development Corporation will provide $1,100,000 in funding for engineering and design of the new facility and the TIF #2 will fund the remaining amount. Included in 2008-2009 is $600,000 for engineering and design services. The Park and Recreation Facilities Development Corporation Board met on August 19, 2008 to discuss the proposed 2008-2009 Park and Recreation Facilities Development Capital Budget. The Board consensus was to support the proposed capital budget and submit it for the public hearing, August 26, 2008. The Capital Projects Budget will be presented during the public hearing. In order to obtain maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To conduct a public hearing and to take action to approve the proposed 2008-2009 Capital Projects Budget and recommend Council approval. Source of Funds: Bonds Operating Budget Directo of Parks and Recreation Account Number ~ Treasurer _._ Y~ 0 ORATIO ~PRESI EST ~.~ FDC ACTION ITEM Page 1 of 1 Schedule 4 200812op9 Park and Recreation Capital Projects Budget Summary Project Proposed Estimated Remaining ID No. To Date 20g812:g~9 2009l201Q Amount Total Continuing Projects 1 143 Boulevard 26 Multi-Use Trail [ISTEAJ $155,922 $554,261 $0 $0 $710,183 2 145 Callaway Branch Trail Devebpment [CMAQJ 184,530 55,908 348,781 338,781 928,000 ~. 147 Central West Neighborhood Park 390,268 0 429,732 430,000 1,250,000 3 149 Davis Boulevard Streetscape [TxDOTj 36,900 127,500> 0 0 164,400 151 Founders and Legacy Recognition Program 60,000 30,000 0 D 90,000 4 153 Grand Avenue Park Plaza 31,800 268,200 0 0 300,000 5 155 Liberty Park Lake Phase I and II 108,650 232,550 0 0 341,200 6 157 Lighting at Tipps Canine Hollow 119,000 :1,000 0 0 120,000 7 159 Little Bear Creek Trail Development (ISTEAJ 388,154 132,342. 944,752 934,752 2,400,000 161 Playground and Bleacher Shade Structures 90,000 S,OOfI- 0 0 95,000 8 163 Public Art at Grand Avenue Park Plaza 100,804 49,196 0 0 150,000 - - - _ _ - Total Contlntang Projects $1,666,028 :. $1,455,957 $::1,723,.265 ~17~3,533 $6.;548;783 New Projects 165 Annual Tree Planting (2009] $0 $35,000- $0 $0 $35,000 9 167 Educational and Interpretative Signage 0 17,500 10,000 10,000 37,500 10 169 Fossil Creek Area Revitalization (Trail and Playgraundj 0 25,000 0 0 25,000 11 171 Home Town Natural Habitat Area Restoration - -- 0 15,000' 0 0 15,000 r 12 173 Median and Enter Sign Improvements {Mid-Cities East} 0 65,000 0 0 65,000 175 Park Infrastructure Maintenance (2009} 0 150,300. 0 0 150,300 13 177 Pla round and Bleacher Shade Structures (2009] 0 11a,000~ 0 0 115,000 178 Trail Signage and Identification 0 15,000 .. .. ............. 15,000 15,000 45,000 Total New Projects $0 $43:7,$00 $2*000 $75,000 $487,00 Future Projects - 2007 Park Master Plan Future Priarities3 $0 $0 $0 $3,000,000 $3,000,000 - Asset Management -Park Infrastructure 0 (}: 130,535 _ 235,220 $365,755 14 - Cross Timbers Park Development Phase II 0 0 0 0 0 15 - Girl's Fast Pitch Softball Complex II 0 _ ~ 500,000 3,000,000 3,500,000 16 - Little Bear Creek Community Park 0 0 0 0 0 17 ~ Northfield Park Redevelopment 0 0 0 3,500,000 3,500,000 18 - Stonybrooke Neighborhood Park 0 Q 0 0 0 Total Future Projects $0 $0 $630;535 $9,735,220 $10,365,755 Total Project: Gasts2 $1,666,p~8 $1,893:,757 $2378,80Q $11,463,753 $17,402,33 Sources of Funds Sales Tax Reserve for CIP $2,747,577 $637,550 $1,065,267 $9,760,220 $14,210,614 Other 60,000 31,250 0 0 $91,250 ISTEA Grant Funds 330,481 548,159 1,069,026 1,152,808 3,100,474 Total Sources of Fonds $3,1~8,~58 X1,218,959 X134,293 $14,93,028 $17,402,338 1. Project To Date amount reflects the project's progress as approved by Council. PARD projects additional land acquisition costs, which have been discuss ed with Council, though no formal revisions has been submitted at this time. The revision will be submitted once the full impact has been ascertained. The Lnng Range Pl an reflects the anticipated increase in fond a cquisition. 2, The $600,000 46 Sales Tax Funding to be transferred Pram the TIF far the NRH Recreation Center project (PK0404) is accounted for in the PARD Lang Range Plan, but not reflected in this schedule. The NRH Recreation Center is accounted for in the Municipal Facilities section of the Capital Budget. 3. Projects that may be included in the "2007 Park Master Plan Future Priorities° include, not in any specific order, Norich Park Phase II , Cross Timbers Pha se ll, Amphitheater, Skateboard Park, Botanic Garden, Fossil Creek Improvements, and Neighborhood Park in the Central East Area. Additional funds will be allocated in future years to complete all the priorities.