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Home My WebLink AboutCC 2008-06-09 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -JUNE 9, 2008 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the Stn day of June, 2008 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor John Lewis Council, Place 1 Ken Sapp Council, Place 2 Suzy Compton Council Place 3 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Jared Miller Assistant City Manager Karen Bostic Managing Director Patricia Hutson City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Curtis Public Works Director Jimmy Perdue Police Chief Mark Mills Budget Director Andy Jones Fire Chief Vickie Loftice Parks & Recreation Director Jamie Brockway Purchasing Manager Eric Wilhite Chief Planner Absent: Scott Turnage Mayor Pro Tem, Council Place 6 Tim Barth Council, Place 4 Call to Order Mayor Trevino called the work session to order at 5:45 p.m. A.1 Discuss Items from Regular City Council Meeting Mayor Trevino advised that during the regular Council meeting he would be asking questions regarding Agenda Item D-1. Mayor Trevino advised the information provided in the agenda packet did not coincide with the information provided by Birdville Independent School District at the time of their bond election. Mayor Trevino advised City Council Minutes June 9, 2008 Page 2 he had concerns with the traffic impact analysis and the warranting of the signal light. Mr. Cunningham advised there would be representatives from BISD at the regular Council meeting that could address any questions. A.2 IR 2008-052 Discussion of Senior Friendly Community Designation Ms. Elizabeth Reining, Assistant to City Manager, introduced Faye Beauleiu, United Way Northeast. Ms. Beauleiu provided Council with United Way's Senior Isolation Solutions plan booklet and discussed United Way's Senior Isolation program. Entities in the community are being encouraged to receive the designation of a "Senior Friendly Community." To receive the designation, the City would need to submit an application and meet four of the six criteria. Ms. Beauleiu advised that completion of the application by the City would be validating what the City was already doing and requested that the Council consider submitting an application for the City to receive recognition as a senior friendly community. Council concurred with Staff submitting the application for the City to receive the Senior Friendly designation. A.3 IR 2008-058 Status Report on Capital Improvement Projects Mr. Mark Mills, Director of Budget, advised the fiscal year 2007/2008 Capital Projects budget includes over 100 projects broken down into street and sidewalk, drainage, utility, parks and recreation, aquatic park, municipal facility, major capital equipment and economic development. On a periodic basis, Council will be provided an update on various capital improvement projects. Mr. Mills presented a PowerPoint presentation updating the Council on the project status, total cost and project cost to date on the following eight projects: • Calloway Branch Trail • Liberty Park Lake Phase I and II • Recreation Center • Rufe Snow Drive Street and Utility Improvements (Mid-Cities to Hightower) • signalization o Davis Boulevard at Bursey Road o Mid Cities Boulevard at Winter Park o Precinct Line Road at Amundson Drive o Precinct Line Road at Rumfield Road Council discussed the City's ability to bid the signalization projects as one package with the exception of the Mid Cities project and the feasibility of TxDOT meeting the projected timeline. Council discussed delays were being caused by the inability to obtain the poles and questioned if the City could purchase the poles and the contractor bid the project with material supplied. Mr. Curtis advised that for the three signalization City Council Minutes June 9, 2008 Page 3 projects under design, Davis and Precinct Line, staff would be looking at the City purchasing the poles. It could not be considered for .the Mid-Cities project because of the wording of the contract documents and TxDOT agreement. Council also discussed the signalization of Precinct at Rumfield. Councilman Sapp requested that staff investigate the possibility of signalizing the intersection so that there would be no right turns on red. Staff will have the engineers investigate the options. A.4 IR 2008-070 Discussion of Dates for Council Goals Session Mayor Trevino advised that Council had been provided with some possible dates for a Council Goals Work Session and Council advised of their availability on the different dates. Council consensus was to hold the work session on a Friday/Saturday in January. The Council members present were available on January 9-10 or 16-17. The City Manager was directed to set the work session for one of the two dates after contacting Councilman Barth and Mayor Pro Tem Turnage and determining their availability. EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Propertv (Pipeline Leases & Mineral Leases) B.2 Executive Session: Pursuant to Section_ 551.072, Texas Government Code to Discuss Leasing of Propertv South of 820 Mayor Trevino announced at 6:14 p.m. that the Council would adjourn to Executive Session pursuant to the provisions of Section 551.072, Texas Government Code to deliberate the lease of city property -pipeline leases and mineral leases and to discuss the leasing of property south of 820. C.0 Adjournment Mayor Trevino announced at 6:59 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER City Council Minutes June 9, 2008 Page 4 Mayor Trevino called the meeting to order June 9, 2008 at 7:10 p.m. ROLL CALL Present: Oscar Trevino John Lewis Ken Sapp Suzy Compton David Whitson Tim Welch Mayor Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 7 Absent: Staff: Larry J. Cunningham City Manager Patricia Hutson City Secretary George Staples Attorney Scott Turnage, Mayor Pro Tem, Council Place 6 Tim Barth Council, Place 4 A.1 INVOCATION Councilman Sapp gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Sapp led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) There were no items for this category. A.4 CITIZENS PRESENTATION Ms. Kathryn Juren, 4624 Riverview Drive, North Richland Hills, advised she had been nominated and selected to participate in the People to People Student Ambassador City Council Minutes June 9, 2008 Page 5 Program. Ms. Juren will be representing the City as she travels to Australia in June as part of the 2008 Boomerang delegation. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF MAY 27, 2008 CITY COUNCIL MEETING B.2 PU 2008-016 AWARD BID # 08-031 FOR AQUATIC PARK CHEMICAL SUPPLIES TO DCC INC. IN THE AMOUNT NOT TO EXCEED $70,134.75 B.3 PU 2008-017 AWARD BID # 08-030 FOR MOTOR OPERATED BUTTERFLY VALVE PROJECT TO AXIS CONSTRUCTION IN THE AMOUNT OF $73,360.00 COUNCILMAN SAPP MQVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. PUBLIC HEARINGS C.1 RP 2007-06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SCOTT BOZARTH AND DAVID AUSTIN TO APPROVE A REPEAT OF LOT 1 AND LOT 3-R, BLOCK 11, MEADOW LAKES ADDITION PHASES 3 & 4 INTO LOTS 1-R & 3-R1, BLOCK 11 (LOCATED IN THE 6300 BLOCK OF SKYLARK CIRCLE - 0.604 ACRES AND 0.415 ACRES RESPECTIVELY) Mayor Trevino opened the public hearing and called for the applicant to present the case. City Council Minutes June 9, 2008 Page 6 Council was advised that the applicant or a representative for the applicant was not present. The Council delayed the item to later in the meeting to allow applicant the opportunity to present his request. C.2 ZC 2008-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE BIRDVILLE INDEPENDENT SCHOOL DISTRICT TO APPROVE A ZONING CHANGE ON TWO PARCELS: 2.1 ACRES FROM "C-1" COMMERCIAL TO "U" INSTITUTIONAL AND 1.9 ACRES FROM "I-1" LIGHT INDUSTRIAL TO "U" INSTITUTIONAL WHICH, ADDED TO AN EXISTING "U" PARCEL, WILL CREATE A UNIFIED 14.894 ACRE "U" INSTITUTIONAL ZONED PARCEL (LOCATED IN THE 7000 BLK. OF MID-CITIES BLVD.) -ORDINANCE NO. 2997 APPROVED Mayor Trevino opened the Public Hearing. Councilwoman Compton left the Council dais. Mr. Victor Baxter, Schrickel Rollins and Associates, came forward representing the applicant. Applicant is requesting to rezone two parcels which are not currently zoned U-Institutional. The two tracts are part of a 14.894 acre site. The new Career and Technology building will be located on the site. The site is currently divided into three zones - C-1 Commercial on the north side along Mid Cities Boulevard, I-1 Light Industrial on the south side adjacent to the Cotton Belt right-of-way and U-Institutional which makes up the largest portion in the center of the tract. Mayor Trevino announced that Councilwoman Compton was employed with the Birdville Independent School District and would be abstaining from discussion and vote on this item and the next agenda item, D-1. An affidavit of disqualification has been completed by Councilwoman Compton and filed with the City Secretary stating the nature of the interest is employed by Birdville /SD as an administrator in Personnel Services. Mr. Eric Wilhite, Chief Planner, summarized the request and presented the recommendations of the Planning and Zoning Commission. Mayor Trevino called for anyone wishing to speak for or against the request. There being no one wishing to speak, Mayor Trevino closed the public hearing. City Council Minutes June 9, 2008 Page 7 COUNCILMAN WHITSON MOVED TO APPROVE ZC 2008-02, ORDINANCE NO. 2997. COUNCILMAN LEWIS SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 4-0; COUNCILWOMAN COMPTON ABSTAINING. PLANNING & DEVELOPMENT D.1 FP 2008-03 CONSIDERATION OF A REQUEST FROM THE BIRDVILLE INDEPENDENT SCHOOL DISTRICT TO APPROVE A FINAL PLAT OF LOT 1, BLOCK 1, CAREER AND TECHNOLOGY ADDITION AND APPROVE B.I.S.D. AGREEMENT (LOCATED IN THE 7000 BLK. OF MID-CITIES BLVD. -14.894 ACRES) POSTPONED During the previous agenda item, Councilwoman Compton left the Council dais and Mayor Trevino announced that she was employed by the Birdville Independent School District and would be abstaining from discussion and vote. An affidavit of disqualification has been completed by Councilwoman Compton and filed with the City Secretary stating the nature of the interesf is employed by Birdville /SD as an administrator in Personnel Services. Item is to consider a final plat of a 14.894 acre tract for the development of a Career and Technology school and to approve an agreement with Birdville Independent School District for the purpose of providing for the delayed installation of a traffic signal at the intersection of Mid-Cities Boulevard and the proposed development's drive access at Mid Cities Boulevard. The agreement also includes provisions to allow the construction and use of an additional access drive onto Dick Fisher Drive West subject to certain conditions. Mr. Victor Baxter, Schrickel Rollins and Associates, came forward, advised they were consultants to Birdville ISD on the development of the 14.9 acre tract for a Career and Technology Center, and were working in association with HKS Architects. The facility will serve Haltom High School, Richland High School and Birdville High School offering supplemental classes directed at career and technology emphasis. Mr. Baxter advised that Mark Vandervort with HKS Architects, and Tom Simmerly, DeShazo Tang and Associates, traffic consultants were also present to address concerns about the capacity of the school and the traffic. Schrickel Rollins has addressed all the staff comments in regards to site development and engineering and met all subdivision requirements. Mr. Eric Wilhite, Chief Planner, summarized the request. Mr. Wilhite advised while the zoning change and final plat were going through the Development Review Committee a City Council Minutes June 9, 2008 Page 8 site plan was also being reviewed at the staff level and there were several issues being dealt with. The plat meets all of the subdivision rules and regulations. The plat also includes an agreement between the School District and the City as it relates to the signalization of one of the entrances on the north end at Mid Cities and another access point onto Dick Fisher West. Council was advised the staff report outlined the issues addressed in the agreement. The Planning and Zoning Commission recommended approval of the plat; the Commission did not participate in the agreement. Mayor Trevino advised of concerns he had with the timing of the installation of the light at Mid Cities Boulevard. Mr. Mike Curtis, Public Works Director, discussed the data from the two traffic impact analysis, the warranting of the signal light and the installation of the signal light. Council advised they were supportive of the Career and Technology Center, but expressed concerns with the safety of the students and the traveling public on Mid Cities Boulevard if signalization of the intersection was delayed. Mr. Mark Vandervort, HKS Architects, and Mr. Tom Simmerly, DeShazo, Tang and Associates addressed the enrollment projected for the Center, the traffic projections, the differences between the two Traffic Impact Analyses and the traffic being dispersed over several hours of the day. Mr. Ronnie Caruthers, Birdville Independent School District, also addressed Council's concerns with the traffic impact analysis and the warranting of the signal light. Mayor Trevino advised that he would like the item to be tabled until Council could be provided with additional information addressing the issues. City Attorney Staples advised the Council that because it was a plat, their options were to approve, disapprove or the applicant could request that the item be postponed. After further discussion, Mr. Caruthers requested Council to delay consideration of the plat for two weeks. COUNCILMAN WELCH MOVED TO ACCEPT MR. CARUTHERS REQUEST TO DELAY FP 2008-Q3 FOR TWO WEEKS; THE PLAT WILL BE CONSIDERED AT THE NEXT AVAILABLE COUNCIL MEETING IN JUNE. COUNCILMAN WHITSON SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 4-0; COUNCILWOMAN COMPTON ABSTAINING. Councilwoman Compton returned to the Council dais. City Council Minutes June 9, 2008 Page 9 PUBLIC WORKS E.1 PW 2008-015 AWARD PROFESSIONAL SERVICES CONTRACT TO FREESE AND NICHOLS, INC. FOR THE DAVIS BOULEVARD AND MID CITIES BOULEVARD INTERSECTION PROJECT APPROVED Mr. Mike Curtis, Public Works Director, presented the item. Item is to consider the award of a professional services contract for the design of the intersection of Davis Boulevard and Mid Cities Boulevard and right of way services. The City requested Requests for Proposals in accordance with city policy and proposals were received from twelve firms. The City's selections committee reviewed and evaluated the proposals and is recommending award of the engineering agreement to Freese and Nichols, Inc. in an amount not to exceed $314,500. COUNCILMAN WELCH MOVED TO APPROVE PW 2008-015, APPROVING THE PROFESSIONAL SERVICES GONTRACT WITH FREESE AND NICHOLS, INC. IN AN AMOUNT NOT TO EXCEED $314,500. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED S-Q. GENERAL ITEMS F.1 GN 2008-046 UPDATE THE MUTUAL AID AGREEMENT WITH NEFDA (NORTHEAST FIRE DEPARTMENT ASSOCIATION) - RESOLUTION NO. 2008-032 APPROVED Fire Chief Andy Jones presented the item. Item is to consider approval of a resolution authorizing the City Manager to sign an updated Northeast Fire Department Association (NEFDA) Mutual Aid Agreement. The current agreement, signed in 1979, provides each of the signatory cities the ability to request assistance from any of the other cities to fight fires, respond to EMS incidents, mitigate Hazardous Materials incidents or assist with other emergencies on an as needed basis. A city may respond to those requests if the resources requested are available and if response will not leave the responding city unprotected. The proposed agreement is being updated to include language addressing Emergency Medical Services as a specific component of the emergency services shared between the NEFDA cities. Language has also been added requiring the member cities to function under an Incident Command System and to be National Incident Management System compliant. City Council Minutes June 9, 2008 Page 10 COUNCILWOMAN COMPTON MOVED TO APPROVE GN 2008-046, RESOLUTION NO. 2008-032, AUTHORIZING THE CITY MANAGER TO SIGN THE UPDATED NEFDA MUTUAL AID AGREEMENT. COUNCILMAN LEWIS SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 5-O. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. C.1 RP 2007-06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM SCOTT BOZARTH AND DAVID AUSTIN TO APPROVE A REPEAT OF LOT 1 AND LOT 3-R, BLOCK 11, MEADOW LAKES ADDITION PHASES 3 & 4 INTO LOTS 1-R & 3-R1, BLOCK 11 (LOCATED IN THE 6300 BLOCK OF SKYLARK CIRCLE - 0.604 ACRES AND 0.415 ACRES RESPECTIVELY) PUBLIC HEARING CONTINUED Mayor Trevino asked Staff if the applicant had been contacted. Staff advised one of the applicants was out of town and they had been unable to reach the other applicant. Mayor Trevino asked Council if they would like to waive the rule to hear the case without the applicant being in attendance to present his case. Council was unwilling to waive the rule. COUNCILMAN WELCH MOVED TO CONTINUE THE PUBLIC HEARING TO THE NEXT AVAILABLE COUNCIL MEETING. COUNCILMAN WHITSON SECONDED THE MOTION.. MOTION TO CONTINUE PUBLIC HEARING CARRIED 5-Q. H.0 INFORMATION AND REPORTS City Council Minutes June 9, 2008 Page 11 H.1 IR 2008-069 NOTICE OF UPCOMING PUBLIC HEARING FOR PROPOSED IMPROVEMENTS TO IH 820 Mr. Mike Curtis, Public Works Director advised that the Texas Department of Transportation (TxDOT) recently notified the City that they will be conducting the formal public hearing for the planned improvements to IH 820 from Mark IV Parkway to the SH 121/SH183 Interchange on July 1, 2008 at the Richland Hills Church of Christ. Displays will be available for public viewing at 6:30 p.m. and the formal public hearing will start at 7:00 p.m. Mr. Curtis advised of the importance for TxDOT to hear how important the project is to the citizens in this area and encouraged written or verbal participation at the public hearing. H.2 ANNOUNCEMENTS Councilwoman Compton made the following announcements. The North Richland Hills Fire Department will hold a CPR Class from 1 to 5 p.m. on Saturday, June 14. The cost is $25 per person. The class is American Heart Association approved and participants will receive a Certification Card. To sign up or get more information, please call 817-427-6900. In honor of all fathers, Iron Horse Golf Course is offering a special steak dinner and round of golf at a discounted rate on Father's Day, Sunday, June 15th. For reservations and more details, please call Iron Horse at 817-485-6666. At NRH2O, the first 100 dads to visit the park get in FREE on Father's Day! For more information, please call NRH2O at 817-427-6500. The NRH Animal Adoption & Rescue Center invites dogs and their owners to participate in its annual Walk-A-Thon at 8 a.m. on Saturday, June 21. The two-mile walk will begin and end at the Animal Adoption & Rescue Center, located on Dick Fisher Drive. In addition to the walk, there will also be agility demonstrations and a doggie mall offering pet products and services. To register or get more information please call the Animal Adoption & Rescue Center at 817-427-6570. Kudos Korner -Investigator Carrie White, Police Department. A card was received from a resident expressing sincere thanks for Investigator White's consideration, compassion and helpfulness during the sudden death of a family member. Investigator White led the family through a horrific time and they are grateful for her guidance. The NRH Police Department is very fortunate to have her among their ranks. City Council Minutes June 9, 2008 Page 12 H.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:22 p.m. Oscar Trevino -Mayor ATTEST: ~~ Hutson, City Secretary ' ~: 4= , ~ ~: r ~N r z: O''=, r r~ E ./f //~~l~N ~ `~a,~ lllll u Il ~~~" l ll