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Home My WebLink AboutCCPD 2008-08-26 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 26, 2008 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN Call to Order 2. Approval of Minutes of August 27, 2007 Meeting i 3. Approval of Minutes of August 1-2, 2008 Work Session 4. CCD 2008-01 Public Hearing on Crime Control & Prevention District Proposed 2008-2009 Budget and Authorize Adoption 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on August 22, 2008 at ~~~Cl~~, ~~ll~~~~- Secretary of Crime District THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 26, 2008 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion andlor action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of August 27, 2007 Meeting 3. Approval of Minutes of August 1-2, 2008 Work Session 4. CCD 2008-01 Public Hearing on Crime Control & Prevention District Proposed 2008-2009 Budget and Authorize Adoption 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code. Secretary of Crime District MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -AUGUST 27, 2007 - 6:30 P.M. 1. CALL TO ORDER On the 27th day of August, 2007 at 6:32 p.m. the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Oscar Trevino John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Scott Turnage Timothy J. Welch President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Staff Members present: Larry J. Cunningham Ogden "Bo" Bass Karen Bostic Patricia H utson George Staples Larry Koonce Drew Corn Jimmy Perdue The following business was transacted: Chief Operating Officer/City Manager Assistant City Manager Managing Director Admin/Fiscal Services Secretary Attorney for District Finance Director Budget Director Police Chief 2. APPROVAL OF MINUTES OF AUGUST 28, 2006 MEETING APPROVED Board Member Lewis moved, seconded by Board Member Turnage, to approve the minutes of the August 28, 2006 meeting . Motion prevailed by the following vote: Aye: 8 votes No: 0 votes 3. APPROVAL OF MINUTES OF AUGUST 3-4, 2007 WORK SESSION APPROVED Board Member Welch moved, seconded by Board Member Whitson, to approve the minutes of the August 3-4, 2007 work session. Motion prevailed by the following vote: Aye: 8 votes No: 0 votes 4. CCD 2007-01 PUBLIC HEARING ON CRIME CONTROL & PREVENTION DISTRICT PROPOSED 2007-2008 BUDGET AND AUTHORIZE ADOPTION APPROVED President Trevino opened the Public Hearing on the proposed 2007-08 budget for the Crime Control & Prevention District. Finance Director Larry Koonce presented an overview of the 2007-2008 Crime Control & Prevention District Budget. The proposed budget for 2007-2008 is $4,946,750 and the revised budget for 2006-2007 is $4,651,195. Mr. Koonce recapped the sales tax revenues of the District and summarized the District's financial history, programs and accomplishments since inception. The proposed budget includes the continuation of Alliance for Children and the Special Investigations Unit. It provides for the continuation of the upgraded compensation plan, supplies, training and equipment maintenance for 45 police personnel including 29 police officers, 2 detectives, 15 support staff and 1 part-time school crossing guard. Proposed for 2007-2008 are two service enhancements that will improve the City's dispatch services and restructure police support services. All goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. President Trevino called for public comments on the proposed budget. There being no one wishing to speak, President Trevino closed the Public Hearing. Board Member Sapp moved, seconded by Board Member Compton, to approve CCD 2007-01, approving the revised 2006-2007 budget and the 2007-2008 proposed budget and authorize adoption by Council. Motion prevailed by the following vote: Aye: 8 votes No: 0 votes North Richland Hills Crime Control and Prevention District August 27, 2007 Minutes Page 2 of 3 5. ADJOURNMENT There being no further business, President Trevino adjourned the meeting of the Crime Control and Prevention District at 6:46 p.m. APPROVED: Oscar Trevino -President ATTEST: Patricia H utson -Secretary North Richland Hills Crime Control and Prevention District August 27, 2007 Minutes Page3of3 MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS -AUGUST 1-2, 2008 President Trevino announced on August 1, 2008 at 8:30 a.m. that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session and jointly called to order the Crime Control and Prevention District Board Budget Work Session and the City Council Budget Work Session. Mayor Trevino convened the Crime Control and Prevention District Board Budget Work Session at 11:05 a.m. on August 1, 2008. MEMBERS PRESENT: Oscar Trevino Scott Turnage John H. Lewis Ken Sapp Tim Barth David Whitson Tim Welch President Board Member (Mayor Pro Tem) Board Member Board Member Board Member Board Member Board Member Staff: Larry J. Cunningham Jared Miller Karen Bostic Patricia H utson Larry Koonce Mark Mills Others Present: Elizabeth Reining Patrick Hillis Mike Curtis Jimmy Perdue Jennipher Castellanos Shirley Hoover Mary Edwards Absent: Suzy Compton Chief Operating Officer/City Manager Assistant City Manager Managing Director Secretary Treasurer Director of Budget Assistant to City Manager Director of Human Resources Director of Public Works Police Chief Budget Analyst Financial Analyst Public Information Officer Board Member Mr. Larry Koonce reviewed the sales tax revenues of the District since inception and summarized the District's financial history, programs and accomplishments since inception. The proposed budget includes the continuation of Alliance for Children and the Special Investigations Unit. Expenditures of $4.9 million include CCD personnel costs, indirect costs to the General Fund, General Fund police compensation plan enhancements, and supplies, maintenance/capital. All goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. Mr. Cunningham discussed with the Board the Transition Fund and plans for contingency and referendum planning as the City approaches the May 2011 referendum. Mr. Koonce discussed with Board the CCD Cash Flow Analysis and assumptions incorporated into the contingency plan. The Board concurred with the assumptions presented by Staff and the Crime Control District Fund as proposed and submitted by Staff. There being no further business, President Trevino adjourned the work session of the Crime Control District and Prevention Board on August 1, 2008 at 11:42 p.m. Oscar Trevino, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District August 1-2, 2008 Minutes Page2of2 CRIME CONTROL & PREVENTION - DISTRICT Department: Crime Control District Council Meeting Date: 8126108 Subject: Public Hearing on Crime Control & Prevention District Agenda Number: CCD 2008-01 Proposed 2008-2009 Budget and Authorize Adoption The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing priorto the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2008-2009 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 26, 2008. The proposed 2008-2009 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council August 1-2, 2008 at the City's annual budget work session. The proposed budget for 2008-2009, is $4,907,318, and the revised budget for 2007-2008 is $4,935,627. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To open the public hearing, receive comments on the revised 2007-2008 and the proposed 2008-2009 Crime Control and Prevention District budget, close public hearing, and authorize adoption. Finance Review /s/Larry Koonce Finance Director Signature /s/Mark Mills K!3 Department Head Signature /s/Larry J. Cunningham City Manager Signature Page 1 of 1 Office of the City Manager CITY OF NORTH RICHLAND HILLS August 1, 2008 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February, 1996 to provide improved police services to the citizens of North Richland Hills. It was initially approved for a period of five years, funded with ahalf-cent sales tax and overseen by a Board of Directors comprised of the seven City Council members. On May 5, 2001, a continuation referendum was held, re-authorizing the District for an additional 10 years. Goals and Strategies of the District include: 1. Reduce response time to calls for service; 2. Reduce occurrence of call stacking; 3. Increase officer visibility; 4. Enhance crime-fighting tools using new equipment and updated technology; 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrade of compensation plan to retain and attract highly qualified police personnel; 3. New vehicles, computers and other equipment; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services to that department would be paid for by the Crime Control District so that improved police services would not adversely impact the property tax rate. In July 1996, the District began collecting sales tax. At that time, a Transition Fund was established to continue improved police services in the event the continuation referendum did not pass in 2001. The City continues to finance this as a reserve in case the District is not reauthorized in 2011. The estimated reserve as of September 30, 2008, will be approximately $853,452. i P.O. Box 82069 North Richland Hills, Texas 76182-0609 7301 Northeast Loop 820 (817) 427-6000 Fax (817) 427-6106 ACCOMPLISHMENTS Since July 1996, many positive results have been realized due to the establishment of the District. • Average response times for Priority 1 calls have decreased by 3 minutes and 45 seconds from 1996 through June 30, 2008. • The Department responded to 44,286 calls for service in FY 2006/2007 as compared to 43,667 calls for service in FY 199511996, a 1.4% increase. • Total traffic violations issued were up by 2.0% from 1996 to 2007. • Total arrests in 2007 were up 21.9 % from 1996. • Clearance rate for Part I crimes combined is 40.7% through 2007. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources to the Police Department since 1996 in the following areas: 1. $26.6 million to pay for salaries and benefits for 49 new police personnel, including 27 police officers, 2 detectives, 19 support personnel and 1 part time school crossing guard, and an upgraded compensation plan for all sworn police personnel. 2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.}. 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.6 million for 16 new vehicles for patrol and CID, 12 refurbished vehicles and 14 replacement vehicles. 5. Funding of $163,000 for radios for the fleet and portable radios for officers. .200812009 PROPOSED BUDGET The FY 200812009 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan, supplies, training and equipment maintenance for 49 police personnel including 27 police officers, 2 detectives, 19 support staff and 1 part-time school crossing guard. Total proposed expenditures of approximately $4.9 million include $3.7 million for personnel, $650,000 for General Fund police compensation plan enhancements, $450,000 for equipment and $100,000 for indirect costs to the General Fund. The FY 2008/2009 CCD budget also proposes to continue the support for Alliance for Children and the Special Investigations Unit program. Transition Fund The CCD Transition Fund was established in 1996 as a contingency reserve in the event that the Crime Control and Prevention District was not reauthorized by the voters at the end of the referendum period. The citizens of North Richland Hills reaffirmed the CCD in 2001 for ten years. The next election will occur in May 2011. The Council, city management and staff have remained committed to the transition reserve policy over the years. In recent years sales tax revenues, which are 98% of all CCD revenues, have declined. In FY 200012001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. Due to declining sales tax revenues, we have found it necessary to borrow from transition reserves to pay for operations. This will be the case again in the proposed FY 2008/2009 budget. Through prudent management of budgeted expenditures, the loan from the Transition Fund is being revised down from $766,304 in the adopted FY 200712008 CCD budget to $709,491 in the Revised FY 2007/2008 CCD budget. The planned loan from the Transition Fund for FY 2008/2009 is $663,089. This is accomplished by the planned lowering of General Fund police compensation plan enhancements and indirect cost payments to the General Fund. General Fund police compensation plan enhancements have been reduced from $803,260 in FY 2007/2008 to a proposed $658,673 in FY 2008/2009. Indirect cost payments to the General Fund have been reduced from $200,000 in FY 2007/2008 to a proposed $100,000 in FY 2008/2009. From FY 2003/2004 through proposed FY 2008/2009 these payments to General Fund have been reduced by nearly $750,000. Contingency and Referendum Planning As we approach the May 2011 referendum, management and staff are beginning to project revenues and expenditures into the future. The next two budget years will be very important to ensure a smooth transition from the current referendum to the next election. Management and staff are working to insure the integrity of the plan of services as well as the financing plan. We will bring these plans forward to Council in the near future. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and auto thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in amore timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. We continue to monitor cash flows and plan for the future. We estimate sales tax numbers to be up about 2.5% in the coming year, and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: • Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs; • Planning for Future Needs; • Fleet Assessment. We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the coming years to make this the most successful program possible. Respectfully submitted, ~~ .n~ ~ ,~ i .. Sri Y: .•i'Jz_ r tI f~_ .. _ -a. a r~' Larry J. Cunningham City Manager iv H ~`IS~AL~}~pjYEA~ 2QQ$-2QQ ~~\ iE~~~E ~ M ~~~~AY aAF~ ~EVE~~ES A~~ AM~E~~~r~~E~ ~Rll~~ Ci~TRL AID PREVENTIt~N DISTRIDT ADC~P~TED REVISED PRG~"i~SED ACTUAL AGTUAL BUDGET BUDGET BUDGET wrr wwwwrrtw rtr wwww~wwr w^+~r rrwwnr~ww- tea www~~ww w~+~r wwwwrww REVENUES Sale Ta x $3,791,183 $4,013,182 X4,122,044 4,122,{44 4,22~,Q9~ ( y I nterest Income 1 ~ 11J8, 1 ~~,1 t.J ,~~,40 2 2c+~,9~7 ~ 9, ~ e~4 VtI~Gr Income ~ * ~ 3,287 0 j ~ 41 p~ L7 Transfer from General ~~~ 0 2QQ,o00 0 0 Q Appropriation ~ PY Revenues Q 0 0 o Q Previous Year Encun~rances o 0 0 80,17 Q Loan from Transition F~n~ 893,318 284,099 78Q,304 709,491 8~3,Q89 TGTA~ REVEI'ES ~4.8Q~.483 ~4.5~4.418 ~4,94~.7~0 X4.935.827 $4.947.31 ~ EXPENDITURES ~~ Administration X7,222 $7 4, 49 9 ~88,t82 73,Q82 X59,877 Administrative Serlii~e 539,189 ~ + ~ 487,315 522,484 535,550 549,87 Investigations 281,778 302,983 317,941 323,959 334,001 Uniform Patna I 1, 748,Q30 1,8oQ,1 QO 1,981,033 2,Q53,423 2,334,542 Technical Services 212,949 231,970 308,295 257,394 99,393 Detention Services 294,005 315,8f0 337,458 338,058 355,239 Property evidence 54,475 54,444 73,085 149,533 85,088 Communications 11,795 11,133 90,74 90,574 11,219 Transfer to lnforr~ation Services ~Q,QQQ OQ,000 ~Q,Q00 43,718 ~O,QQQ Transfer to Equipment Services 0 25,000 75,000 0 0 Sub-Tatal X3,210,023 $3,309,815 $3,832,830 $3,875,501 $4,049,833 tither ~ Rese~rea Indirect Costs ~3a0,000 X200,000 ~~QQ,Qaa ~2QQ,ooo ~100,QOQ lncreases-General P o lice Dept Sala ry 1,o37,8D 4 934 ,02 4 8Q3,2~Q 8Q 3 ,2 £~0 558,873 ~ "~ p '"~ g yg Child Advocacy Center [ `] 18,590 j '~ + 15,590 11,725 [ [ ~` # i,12~ ,~2r ~tl I e r 42,4' irf 4~, 9~9 4~, ~ 4 1 4~, 4 49,~~~ Market Adjustment f 0 5~,~94 0 37,E !, Sub-Taal X1,390,440 ~1,1~,003 $1,114,120 X1,050,125 X857,485 TQTAL E~CI~"EIDITURES X4,800,403 X4,554,418 $4,940,750 X4,935,527 X4.907.318 BALANCE ~o ~o ~o ~a ~a ~~