The URL can be used to link to this page

Home My WebLink AboutCCPD 1999-08-23 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 23, 1999 - 6:15 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of the August 24, 1998 Meeting 3. CCD 99-01 Election of Officers 4. CCD 99-02 Public Hearing on Crime Control & Prevention District Proposed 1999-2000 Budget and Authorize Adoption 5. Adjournment .J ~~ ; __ ~~_~o _l~' m ___._,~ _.__..__ ...- C',~f~(~~~li Secretary of Crime District _~ MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -AUGUST 24, 1998 - 6:45 P.M. 1. CALL TO ORDER On the 24th day of August, 1998 at 6:54 p.m., the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Charles Scoma Don Phifer Lyle E. Welch Russell Mitchell Frank Metts, Jr. Cheryl Cowen Lyman President Vice President Board Member Board Member Board Member Board Member The following Board Member was absent: Matt Milano Staff Members present: Larry Cunningham Randy Shiflet Ron Ragland Patricia Hutson Rex McEntire The following business was transacted: Board Member Chief Operating Officer/City Manager Deputy City Manager Assistant City Manager Secretary Attorney for District 2A. CCD 98-02 ELECTION OF OFFICERS APPROVED Board Member Metts moved, seconded by Board Member Phifer, to elect Charles Scoma as President and Don Phifer as Vice President. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 2. APPROVAL OF MINUTES OF THE SEPTEMBER 8, 1997 APPROVED Vice President Phifer moved, seconded by Board Member Mitchell, to approve the minutes of the September 8, 1997 meeting. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 3. CCD 98-01 PUBLIC HEARING ON CRIME CONTROL ~ PREVENTION DISTRICT PROPOSED 1998-99 BUDGET AND AUTHORIZE ADOPTION APPROVED President Scoma opened the Public Hearing and called for anyone wishing to speak to come forward. There being no one wishing to speak, President Scoma closed the Public Hearing. Vice President Phifer moved, seconded by Board Member Metts, to approve the revised 1997- 98 budget in the amount of $3,437,485 and the 1998-99 budget in the amount of $3,673,866 and recommend Council approval. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 4. ADJOURNMENT There being no further business, President Scoma adjourned the meeting at 6:58 p.m. APPROVED: Charles Scoma -President ATTEST: Patricia Hutson -Secretary North Richland Hills Crime Control and Prevention District August 24, 1998 Minutes Page 2 CITY OF - NORTH RICHLAND HILLS - CRIME CONTROL DISTRICT BOARD Department: Administration Meeting Date: 8/23/99 Subject: Election of Officers Agenda Number: CCD 99-01 Pursuant to the Crime Control and Prevention District Act and the Rules and Procedures of the Crime Control District, a president and vice-president are elected annually from the District's Board of Directors. The Board needs to elect at this meeting these two officers to serve a one year term of office. Other non-elected officers, as designated by the District's Rules of Procedures, include: 1) a Chief Operating Officer, who is the City Manager, Larry Cunningham; 2) a secretary, who is the City Secretary, Patricia Hutson; and 3) a treasurer, who is the Finance Director of the City of North Richland Hills, Larry Koonce. Recommendation: That the Board elect a President and Vice-President. Finance Review Source of Funds: Account Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget Other Finance Director CITY OF NORTH RICHLAND HILLS CRIME CONTROL DISTRICT BOARD Department: Crime Control District Meeting Date: 8/23/99 subject: Public Hearing on Crime Control & Prevention District Agenda Number: Proposed 1999-2000 Budget 8~ Authorize Adoption CCD 99-02 The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper m accordance with State law. The public hearing for the 1999-2000 Crime Control and Prevention District was advertised for 6:15 p.m., August 23, 1999. The proposed 1999-2000 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council in July 1999 at the annual City budget retreat. The proposed budget for 1999-2000 is $4,268,766, and the revised budget for 1998-99 is $4,033,761. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To approve the revised 1998-99 budget and the 1999-2000 proposed budget and recommend Council approval. Finance Review Source of Funds: Account Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget Other ~~J Finance Director Department Head Signature _ nature CITY OF N~3RTH RICHLAND HILLS Office of the City Manager August 23, 1999 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas The Crime Prevention and Control District was approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum is required at the end of five years in July 2001. Collection of a half-cent sales tax was approved as the funding mechanism by which the city would provide improved police services to the citizens of North Richland Hills. Goals and Strategies of the District included: 1. Reduce response time to calls for service. 2. Reduce occurrence of call stacking. 3. Increase officer visibility. 4. Enhance crime-fighting tools through new equipment and updated technology. 5. Reduce gang related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel. 2. Upgrading of compensation plan to retain and attract highly qualified police personnel. 3. New Equipment -vehicles and computers. 4. Needed training and other operating costs. When the District was implemented, the District Board and Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District. This would therefore, not adversely impact property taxes for police services. P.O. Box 820609 * North Richland Hills, Texas =76182-0609 7301 Northeast Loop 820 * 817-581-5500 * FAX 817-581-5516 In July of 1996, the district began collecting sales tax. At that time a transition reserve was established which would help to lessen the impact in the event the continuation referendum did not pass in the year 2001. The goal of the transition reserve was to save a total of one year's operations or approximately $3.5 million. The estimated accumulated reserve for transition as of September 30, 1999 will be approximately $2.2 million. This is on track with the original plan. Original sales tax projections estimated collections of approximately $3.5 annually. Based on these projections, by the end of fiscal year 1999 (39 months) the district should have collected approximately $11.4 million in sales taxes. Based on actual collections in fiscal year 1996, 1997, 1998, and projected collections for fiscal year 1999 estimated collections as of September 30, 1999 will be about $11.1 million. ACCOMPLISHMENTS Since July 1996, many positive results have been realized in answer to the goals established by the District. • The department has responded to 80,699 calls for service in the first nine months of fiscal year 1999 as compared to 61,696 calls for service in the first nine months of fiscal year 1996, nearly a 31 % increase. • Total arrests and charges in 1999 were up from 1996 by 823, a 33% increase. • Total citations issued were up by 66% from 1996 to 1999. • In 1999, total crimes are down from 1996 by 10% and down from 1998 by 14%. • Thefts and burglaries combined have decreased by 10% since 1996. • Average response time for priority 1 calls has decreased by 3 minutes and 8 seconds from 1996 to 1999. • Property tax rates have not increased since 1996. RESOURCES ADDED TO THE POLICE DEPARTMENT Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $4.7 million to pay for an upgraded compensation plan and for salaries, benefits, supplies, training and maintenance of equipment for 37 new police personnel, including 22 police officers and two detectives, and 13 support personnel. 2. Funding for a new $1.8 million state of the art Public Safety Computer System ($1.3 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $550,000 for 11 new vehicles and 9 refurbished vehicles. 5. Funding of $93,000 for radios and crime scene equipment. 1999-2000 PROPOSED BUDGET The 1999-2000 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 37 police personnel including 22 police officers, two detectives and 13 support staff. The budget also includes funds for the continuation of the Compensation Pay Plan adopted in 1996-97. Additionally, a $174,000 allocation to the reserve for the public safety computer system is included. The total C.C.D. cost for this computer is $1.3 million. Management has previously reserved $969,000 for this system and will need to set aside more than $150,000 in future years to pay for the system which is currently being installed. Also included is $319,000 for the replacement of 10 Police Department vehicles, and refurbishment of 4 patrol units. The 1999-2000 budget also includes adding $600,000 to the total transition reserve which is on track to reach $3.5 million by 2001. SUMMARY AND FUTURE PLANS Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and thefts have resulted. A state of the art computer system has been acquired to assist the Department in not only being year 2000 compliant, but equally important to have the ability for officers in their handling of investigations, communications and critical information in a more timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transitional Fund, projected at $2.8 million in 2000, will provide a sound financial basis in future planning when voters decide whether to reauthorize the C.C.D. funding. For the coming year, the following ongoing programs that continue originally stated goals are recommended: • Review the performance and importance of the Crime Control District with the community, and make preparations for the reauthorization election of 2001. • Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs. • Planning for Future Needs. • Year 2000 Issues and Implementation. • Fleet Assessment. • Town Center Development Project -Study Impact on Policy and Service Delivery. We appreciate the opportunity that the voters have given us to implement this Crime Control District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the year ahead and coming years to make this the most successful program possible. Respectfully submitted. ~`(,~ . ~V Larry J. nningham City Manager LJC/mar iv FISCAL YEAR 1999-2000 SCHEDULE 22 -SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ~ ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Sales Tax $3,218,878 $3,466,252 $3,477,344 $3,696,075 $4,097,688 Interest Income 63,976 129,810 130,000 150,000 155,193 Street Crimes Proceeds 0 15,885 15,885 15,885 15,885 Other 10,879 0 0 0 0 Appropriation of Fund Balance 0 0 50,637 171,801 0 TOTAL REVENUES $3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,268,766 EXPENDITURES Operating Expenditures Administration $41,528 $5,815 $6,339 $6,339 $6,656 Administrative Services 246,790 414,668 505,960 505,960 469,600 Investigations 98,411 122,924 194,516 194,516 242,798 Uniform Patrol 606,407 854,849 926,203 1,047,071 1,176,544 Technical Services 3,957 33,729 8,197 8,197 180,726 Detention Services 130,765 146,234 150,814 151,110 151,924 Vehicle Impoundment 32,191 32,148 34,662 34,662 69,336 Communications 0 10,859 9,398 9,398 11,062 Total Operating Expenditures $1,160,049 $1,621,226 $1,836,089 $1,957,253 $2,308,646 Other Expenditures S~ Reserves Indirect Costs $352,000 $337,099 $337,099 $337,099 $337,099 Police Dept. Salary Increases-Genera 282,070 538,296 704,162 704,162 807,563 Reserve for Transition 600,000 806,439 600,000 838,731 600,000 Reserve for Computer System 635,000 160,000 174,216 174,216 174,216 . Capital Projects 264,614 0 0 0 0 Computer Upgrade 0 148,887 0 0 0 Child Advocacy Center 0 0 10,300 10,300 10,300 Market Adjustment 0 0 12,000 12,000 0 Total Other Expenditures and Reserves $2,133,684 $1,990,721 $1,837,777 $2,076,508 $1,929,178 SUBTOTAL EXPENDITURES $3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,237,824 Personnel Improvements: Market Adjustment $22,797 Public Safety Adjustment $14,331 Budget Reductions/Merit Already Budgeted ($14,331) Stability Pay $8,145 TOTAL EXPENDITURES $3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,268,766 BALANCE $0 $0 $0 $0 $0 33