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HomeMy WebLinkAboutCCPD 2000-08-28 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 28, 2000 - 6:15 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN Call to Order Approval of Minutes of August 4-5, 2000 Work 2. Session 3. CCD 2000-02 4. Public Hearing on Crime Control & Prevention District Proposed 2000-2001 Budget and Authorize Adoption Adjournment Secretary of Crime District ~~'~~~° natp l o'~ DU G~ -._ ,. T,~ ___ .--- -_ (J"U (.~a~J ~1 •~ Ei~u MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS -AUGUST 4-5, 2000 President Scoma announced at 3:35 p.m. on August 4, 2000 that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. President Scoma called the Crime Control and Prevention District Board Budget Work Session to order at 10:17 a m. on August 5, 2000. MEMBERS PRESENT: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer T. Oscar Trevino, Jr. President Board Member Board Member Board Member Board Member Board Member Board Member Staff: Larry Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Larry Koonce Karen Bostic Rex McEntire Tom Shockley OTHERS PRESENT: Joe D. Tolbert Chief Operating Officer/City Manager Deputy City Manager Assistant City Manager Managing Director Community Services Secretary Treasurer Budget Director Attorney for the District Chief of Police Councilmember Chief Shockley presented to the Board a program summary and the accomplishments of the Crime Control District. The proposed 2000/01 Crime Control District Budget was presented along with the proposed new programs for 2000/01. After discussion by the Board, Board Member Trevino moved, seconded by Board Member Metts, to approve the proposed 2000/01 Crime Control District budget as submitted by Staff. Motion carried unanimously. There being no further business, President Scoma adjourned the meeting of the Crime Control District and Prevention Board at 10:46 a.m. on August 5, 2000. APPROVED: Charles Scoma, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District August 4-5, 2000 Minutes Page 2 of 2 CRIME CONTROL & PREVENTION DISTRICT Department: Crime Control District subject: Public Hearing on Crime Control & Prevention District Proposed 2000-2001 Budget & Authorize Adoption Meeting Date: 8/28/00 Agenda Number: CCD 2000-02 The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2000-2001 Crime Control and Prevention District was advertised for 6:15 p.m., August 28, 2000. The proposed 2000-2001 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council in early August 2000 at the annual City budget retreat. The proposed budget for 2000-2001, is $4,422,619, and the revised budget for 1999-2000 is $4,319,511. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To approve the revised 1999-2000 budget and the 2000-2001 proposed budget and recommend Council approval. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other /~'/ Department Head Signature Account Number Sufficient Funds Available Budget Director ~ n re N ~H .~ITY OF NORTH RICHLA\~ D HILLS Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas Office of the City Manager August 4, 2000 The Crime Control and Prevention District was approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum will be held in February 2001. Collection of a half-cent sales tax was approved as the funding mechanism by which the city would provide improved police services to the citizens of North Richland Hills. Goals and Strategies of the District included: 1. Reduce response time to calls for service. 2. Reduce occurrence of call stacking. 3. Increase officer visibility. 4. Enhance crime-fighting tools through new equipment and updated technology. 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel. 2. Upgrading of compensation plan to retain and attract highly qualified police personnel. 3. New Equipment -vehicles and computers. 4. Needed training and other operating costs. When the District was implemented, the District Board and Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District. This would therefore, not adversely impact property taxes for police services. P.O. Box 820609 * North Richland Hills, Texas * 76182-0609 7301 Northeast Loop 820 • 817-427-6003• FAX 817-427-6016 In July of 1996, the District began collecting sales tax. At that time a transition reserve was established which would help to lessen the impact in the event the continuation referendum did not pass in the year 2001. The goal of the transition reserve was to save a total of one year's operations or approximately $3.5 million. The estimated accumulated reserve for transition as of September 30, 2000 will be approximately $2.9 million. This is on track with the original plan. Original sales tax projections estimated collections of approximately $3.5 annually. Based on these projections, by the end of fiscal year 2000 (51 months) the District should have collected approximately $14.9 million in sales taxes. Based on actual collections in fiscal year 1996, 1997, 1998, 1999 and projected collections for fiscal year 2000, total estimated collections as of September 30, 2000 will be approximately $15.3 million. ACCOMPLISHMENTS Since July 1996, many positive results have been realized in answer to the goals established by the District. • The department has responded to 75,810 calls for service in the first nine months of fiscal year 2000 as compared to 61,696 calls for service in the first nine months of fiscal year 1996, nearly a 23% increase. • Total arrests in 2000 were up from 1996 by 1,036, a 41 % increase. • Total charges in 2000 were up from 1996 by 3,571, a 53% increase. • During calendar year 1999 crimes per 1,000 population decreased 13%. • Total citations issued were up by 43% from 1996 to 2000. • Average response times for priority 1 calls have decreased by 3 minutes and 30 seconds from 1996 to 2000. • Property tax rates have not increased since 1994. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $4.7 million to pay for salaries, benefits, supplies, training and maintenance of equipment for 37 new police personnel, including 22 police officers, two detectives, 13 support personnel, and an upgraded compensation plan for all sworn police personnel. 2. Funding for a new $1.8 million state of the art Public Safety Computer System ($1.3 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $550,000 for 11 new vehicles and 9 refurbished vehicles. 5. Funding of $93,000 for radios and crime scene equipment. 2000-2001 PROPOSED BUDGET The 2000-2001 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 37 police personnel including 22 police officers, two detectives and 13 support staff. The budget also includes funds for the continuation of the Compensation Pay Plan adopted in 1996/1997. Also included is $152,500 transfer to the equipment replacement fund for the replacement and refurbishment of Police Department vehicles. The 2000-2001 budget also includes adding $498,270 to the total transition reserve, which is on track to reach $3.5 million by September 2001. The proposed budget also contains a program to increase police services to serve growing areas of the City. Staff proposes to increase safety and security in the community by expanding Crime Control District and police services. This proposed expansion includes one detention officer, four police officers, a police sergeant and five vehicles. The total cost of this expansion of operations is $434,669, which would be offset by a grant of $69,073 to assist with the expenses related to the additional sergeant. This would bring the net cost for these service enhancements to $365,596. These enhancements would be contingent upon the renewal of the Crime Control District tax in February 2001. The detention facility has experienced an increase in workload due to the increase in arrests over the last three years. The average daily jail population has soared from 8.29 persons in fiscal year 1995/1996 to 12.84 persons in fiscal year 1999/2000. This represents a 55% increase in average jail population over this time period. At the current staffing level, there are periods of time when detention officers must work alone, which poses a threat to the safety of these officers and the inmates. An increase in staff at the detention facility would improve the detention officer to prisoner ratio and provide adequate staffing thereby enhancing the safety of both the officers and the prisoners. Four additional officers with vehicles would be added to the Uniformed Patrol Section, which would provide an additional officer during each shift on a 24-hour basis. In turn, response times to the northern and eastern areas of our City, where the need and demand for police services continues to increase, could be reduced. These additional officers would also increase police presence and visibility in North Richland Hills. A sergeant with a vehicle would also be added to the Uniform Officers Division. Currently, the traffic sergeant is responsible for supervision of the day shift two days a week and any time that the day shift sergeant is unavailable. This adds to the traffic sergeant's duties and diverts his attention from supervision of traffic control. An additional sergeant would be assigned as a second supervisor of the day shift patrol relieving the traffic sergeant of day shift supervision duties and allowing the traffic sergeant to focus on traffic patrol and enforcement. SUMMARY AND FUTURE PLANS Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in a more timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transitional Fund, projected at $2.9 million in 2000, will provide a sound financial basis in future planning when voters decide whether to reauthorize the Crime Control District. For the coming year, the following ongoing programs that continue originally stated goals are recommended: • Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs. • Planning for Future Needs Including the Upcoming Referendum. • Year 2000 Issues and Implementation. • Fleet Assessment. • Town Center Development Project -Study Impact on Policy and Service Delivery. We appreciate the opportunity that the voters have given us to implement this Crime Control District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the year ahead and coming years to make this the most successful program possible. Respectfully submitted, C~ Larry .Cunningham City Manager iv FISCAL YEAR 2000-2001 SCHEDULE 19 -SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1997/98 FY 1998/99 FY 1999/00 FY 1999/00 FY 2000/2001 Sales Tax $3,482,101 $3,763,450 $4,097,688 $4,097,688 $4,220,619 Interest Income 129,806 244,785 155,193 200,000 202,000 Street Crimes Proceeds 15,886 10,958 15,885 0 0 Appropriation of Fund Balance 0 0 0 21,823 0 TOTAL REVENUES $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,422,619 EXPENDITURES Operating Expenditures Administration $5,703 $6,339 $6,656 $6,656 $6,656 Administrative Services 428,046 513,657 471,820 472,518 431,621 Investigations 112,324 157,273 241,905 258,616 226,095 Uniform Patrol 869,200 969,219 1,184,185 1,217,521 1,112,054 Technical Services 33,729 10,457 179,810 179,810 198,805 Detention Services 148,285 136,886 151,121 151,121 162,628 Vehicle Impoundment 32,698 41,947 70,232 70,232 43,441 Communications 10, 991 9, 398 11, 062 11, 062 11, 062 Transfer to Equipment Services 0 0 0 0 152,550 Total Operating Expenditures $1,640,976 $1,845,176 $2,316,791 $2,367,536 $2,344,912 Other Expenditures 8~ Reserves Indirect Costs $337,099 $337,099 $337,099 $337,099 $347,212 Police Dept. Salary Increases-General 538,295 702,162 807,563 807,563 831,790 Reserve for Transition 951,423 950,410 600,000 600,000 498,270 Reserve for Computer System 160,000 174,216 174,216 174,216 0 Child Advocacy Center 0 10,130 10,300 10,300 10,300 Market Adjustment 0 0 22,797 22,797 24,539 Total Other Expenditures and Reserves $1,986,817 $2,174,017 $1,951,975 $1,951,975 $1,712,111 TOTAL EXPENDITURES $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,057,023 Service Enhancements: Increased Public Safety and Security F/T Detention Officer 34,860 4 F/T Police Officers (1/4 year) 98,236 1 Sergeant 69,073 5 Police Vehicles 232,500 Grant Revenue for Sergeant (69,073) Total Proposed Enhancements $0 $0 $0 $0 $365,596 TOTAL EXPENDITURES $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,422,619 '~ i BALANCE $0 $0 $0 $0 $0 27