HomeMy WebLinkAboutCCPD 2003-08-25 AgendasTHE BOARD OF DIRECTORS OF THE
NORTH RICHLAND HILLS CRIME CONTROL
AND PREVENTION DISTRICT AGENDA
AUGUST 25, 2003 - 6:15 P.M.
For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast
Loop 820 at 6:15 p.m. The below listed items are placed on the Agenda for discussion and/or
action.
Persons with disabilities who plan to attend this meeting and who may need assistance should
contact the City Secretary's office at 427-6060 two working days prior to the meeting so that
appropriate arrangements can be made.
NUMBER ITEM ACTION TAKEN
1. Call to Order
2. Approval of Minutes of August 26, 2002 Meeting
3. Approval of Minutes of August 1-2, 2003 Work
Session
4. CCD 2003-01 Approving Amendments to Crime Control and
Prevention District Rules & Procedures
5. CCD 2003-02 Public Hearing on Crime Control & Prevention
District Proposed 2003-2004 Budget and
Authorize Adoption
6. Adjournment
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MINUTES OF THE NORTH RICHLAND HILLS CRIME
CONTROL AND PREVENTION DISTRICT BOARD
MEETING HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 -AUGUST 26, 2002 - 6:15 P.M.
1.
CALL TO ORDER
On the 26T" day of August, 2002 at 6:15 p.m. the North Richland Hills Crime Control
and Prevention District convened in the City Council Chambers at the North Richland Hills City
Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members
present:
Oscar Trevino
Lyle E. Welch
Scott Turnage
JoAnn Johnson
Frank Metts, Jr.
David Whitson
President
Board Member
Board Member
Board Member
Board Member
Board Member
Staff Members present:
Larry J. Cunningham
Patricia Hutson
George Staples
Larry Koonce
Karen Bostic
Tom Shockley
Absent: Joe D. Tolbert
The following business was transacted:
Chief Operating Officer/City Manager
Secretary
Attorney for District
Finance Director
Budget Director
Police Chief
Board Member
2.
APPROVAL OF MINUTES OF AUGUST 27, 2001 MEETING
APPROVED
Board Member Welch moved, seconded by Board Member Metts, to approve the minutes of
the August 27, 2001 meeting.
Motion prevailed by the following vote:
Aye: 6 votes
No: 0 votes
3.
APPROVAL OF MINUTES OF AUGUST 2-3, 2002 WORK SESSION
APPROVED
Board Member Welch moved, seconded by Board Member Whitson, to approve the minutes of
the August 2-3, 2002 work session.
Motion prevailed by the following vote:
Aye: 6 votes
No: 0 votes
4.
CCD 2002-01 PUBLIC HEARING ON CRIME CONTROL & PREVENTION
DISTRICT PROPOSED 2002-2003 BUDGET
AND AUTHORIZE ADOPTION
APPROVED
President Trevino opened the Public Hearing on the proposed 2002-2003 budget for the Crime
Control & Prevention District.
Chief Shockley highlighted the accomplishments realized by the District in response to the
goals established by the District. The proposed budget for 2002-2003 is $4,921,981 and the
revised budget for 2001-2002 is $4,540,455.
President Trevino called for public comment on the proposed budget. There being no one
wishing to speak, President Trevino closed the Public Hearing.
Board Member Turnage moved, seconded by Board Member Metts, to approve CCD 2002-01,
approving the revised.2001-2002 budget and the 2002-2003 proposed budget and recommend
Council approval.
Motion prevailed by the following vote:
Aye: 6 votes ~.
No: 0 votes
5.
ADJOURNMENT
There being no further business, President Trevino adjourned the meeting of the Crime Control
and Prevention District at 6:26 p.m.
APPROVED:
Oscar Trevino -President
ATTEST:
Patricia Hutson -Secretary
North Richland Hills Crime Control and Prevention District
August 26, 2002 Minutes
Page 2 of 2
MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND
PREVENTION DISTRICT BOARD WORK SESSION HELD AT
GARRETT CREEK RANCH CONFERENCE CENTER,
270 PRIVATE ROAD 3475, PARADISE, TEXAS -AUGUST 1-2, 2003
President Trevino announced on August 1, 2003 that the Crime Control and Prevention District
Board would meet in conjunction with the City Council Budget Work Session.
President Trevino called the Crime Control and Prevention District Board Budget Work
Session to order at 5:35 p.m. on August 1, 2003.
MEMBERS PRESENT:
Oscar Trevino
John H. Lewis
Scott Turnage
Frank Metts, Jr.
JoAnn Johnson
David Whitson
Joe Tolbert
Staff: Larry J. Cunningham
Greg Vick
Karen Bostic
Patricia Hutson
Larry Koonce
Clay Caruthers
Others Present:
Tim Welch
Paulette Hartman
Jenny Mabry
Kelbert McGee
Margaret Ragus
Mike Curtis
President
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Chief Operating Officer/City Manager
Assistant City Manager
Managing Director Admin/Fiscal Services
Secretary
Treasurer
Budget Manager
Councilmember
Assistant to City Manager
Communications Director
Internal Auditor/Financial Analyst
Budget Analyst
Public Works Director
Mr. Larry Koonce presented to the Board a power point presentation summarizing the
revenues, programs, accomplishments and history of the district since its inception. The
proposed 2003/04 Crime Control District Budget was presented along with a brief summary of
the Long Range Plan, the assumptions used in the Plan and cash flow based on the
assumptions.
After a brief discussion by the Board, the consensus of the Board was to accept the proposed
2003/04 Crime Control District budget as submitted by Staff and authorize the City Manager to
proceed with setting the public hearing.
There being no further business, President Trevino recessed the work session of the Crime
Control District and Prevention Board to the regular Council Budget work session on August 1,
2003 at 6:12 p.m. President Trevino adjourned the Crime Control District meeting on August
2, 2003 at 1:26 p.m., with no further discussion
APPROVED:
Oscar Trevino, President
ATTEST:
Patricia Hutson, City Secretary
North Richland Hills Crime Control and Prevention District
August 1-2, 2003 Minutes
Page 2 of 2
CITY OF
NORTH RICHLAND HILLS
CRIME CONTROL DISTRICT BOARD
Department: Legal /City S2Cretary Board Meeting Date: 8/25/03
Subject: Approving Amendments to Crime Control & Prevention Agenda Number: CCD 2003-001
District Rules & Procedures
When the Crime Control and Prevention District (CCD) was authorized in 1996, the statute
allowed for the appointment of seven members to the Board of Directors. The Rules and
Procedures for the Board established aseven-member board of directors to be appointed
by the City Council. Members of the city council are appointed each year as terms expire.
In 1999 the legislature amended the statute by adding Section 363.1015 to the Local
Government Code to allow the governing body to appoint the governing body's
membership to the board of directors. This amendment to the statute allows the entire city
council to serve as permanent Board of Directors to the CCD. In order to make this
change in membership to the Rules and Procedures the CCD Board must forward a
recommendation for approval to the City Council. The City Council must then approve a
resolution approving the amendments. Staff recommends the CCD Board consider
amending the Rules of Procedure to designate the city council members as the CCD
Board with terms to run concurrently with that of the council members' term. Additional
revisions have also been made to clean up the Rules and Procedures to make the change
in membership conform to the statute. Attached is the proposed Amended Rules and
Procedures with deletions and additions highlighted.
Recommendation:
To approve the Amended Rules and Procedures of the Crime Control & Prevention District
and recommend them for approval to the City Council.
i~ ~ City Secretary Office
®4 Official Record C
opy
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Account Number
Sufficient Funds Avai a e
Finance Director
Budget Director Signature
Chief Op~tirag Officer/City Manger Signature
Paae 1 of
AMENDED RULES AND PROCEDURES OF
CITY OF NORTH RICHLAND HILLS
CRIME CONTROL AND PREVENTION DISTRICT
ARTICLE I
PURPOSE, POWERS
Section 1. Purpose. The Crime Control and Prevention District (the "District") of the
City of North Richland Hills (the "City") is established for the purposes set forth in the Crime
Control and Prevention District Act (the "Act"), - •,
Chapter 36~ of the Texas Local Goveniment Code.
Section 2. Powers. In the fulfillment of its purpose, the District shall be governed by the
Act, and shall have all the powers setforth and conferred in the Act, and in other applicable law,
subject to the limitations prescribed therein and herein ,
ARTICLE II
BOARD OF DIRECTORS
Section 1. Powers Number and Term of Office.
(a) A Board of Directors (the "Board") shall exercise oversight and
establish the policies of the District, subj ect to the restrictions imposed by the Act and by these Rules
and Procedures.
(b)
« •„
« ,~
. ,
Amended Rules and Procedures -Crime Control and Prevention District
1
°~ ~'1s prop-ided by Section ~f3.1 Ol ~, Tex. Loc. Uov'~t CODS. the Board
cil Directors shall be The City Council ulei~zbers of the City ofd Forth Richland Hills (thc "City
C`ouncil' ). and the term of such directors shall nun cc,~ncurrenth~ ~~ ith that oI such council members.
> >
(c;) {~j- Before assuming the duties of the office, each director or officer
,must execute a bond for $5,000.00
payable to the District, conditioned on the faithful performance of the person's duties as director or
officer.
(1) The bond shall be kept in the permanent records of the District.
(2) The Board may pay for the Bonds of the directors or officers
with District funds.
Amended Rules and Procedures -Crime Control and Prevention District
2
Section 2. Administration. All activities and operations of the District, subject to the
paramount authority and policy direction of the Board, including but not limited to staffing, facilities,
equipment, programs and services shall be administered and managed solely by the City and be
subject to all Rules and Procedures and procedures of the City under the general supervision and
management of the City Manager of the City of North Richland Hills (the "City Manager").
Section 3. Notice of Meetings.
(a) Regular meetings shall be held at such times and places as shall be
designated by the Board. Special meetings of the Board shall be held whenever called by the
president or by a majority of the directors.
(b) The secretary shall give notice to each director of each special meeting
in person or by mail, telephone or electronic facsimile, at least two (2) hours before the meeting.
Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the
District may be considered and acted upon at a special meeting. At any meeting at which every
director shall be present, even though without any notice, any matter pertaining to the purpose of the
District maybe considered and acted upon consistent with applicable law.
(c) Whenever any notice is required to be given to the Board, said notice
shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed
postpaid wrapper addressed to the person entitled thereto at his or her post office address as it
appears on the books of the District, and such notice shall be deemed to have been given on the day
of such mailing. Attendance of a director at a meeting shall constitute a waiver of notice of such
Amended Rules and Procedures -Crime Control and Prevention District
meeting, except where a director attends a meeting for the express purpose of objecting to the
transaction of any business on the grounds that the meeting is not lawfully called or convened.
Neither the business to be transacted at nor the purpose of any regular or special meeting, unless
required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said
notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of
such notice.
Section 4. Open Meetings Act. All meetings and deliberations of the Board shall be
called, convened, held and conducted, and notice shall be given to the public in accordance with the
Texas Open Meetings Act. Article 6252-17, Vernon's Ann. Civil Statutes, as amended.
Section 5. uorum. A maj ority of the directors shall constitute a quorum for the conduct
of the official business of the District.
Section 6. Voting Requirement. A concurrence of a majority of the members of the
Board is necessary in matters relating to the business of the District. Atwo-thirds maj ority vote of
the Board is required to reject any application for funding available under the Act.
Section 7. Conduct of Business.
(a) At the meetings of the Board, matters pertaining to the business of the
District shall be considered in accordance with Rules and Procedures of procedure as from time to
time prescribed by the Board.
(b) At all meetings of the Board, the president of the board shall preside.
(c) The secretary of the District shall act as secretary of all meetings of
the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as
Amended Rules and Procedures -Crime Control and Prevention District
4
secretary of the meeting.
Section 8. Committees of the Board. The Board may designate two (2) or more directors
to constitute an official committee of the Board to exercise such authority of the Board. It is
provided, however, that all final, official actions of the District may be exercised only by the Board.
Each committee so designated shall keep regular minutes of the transactions of its meeting and shall
cause such minutes to be recorded in books kept for that purpose in the principal office of the
District.
Section 9. Compensation of Directors. Directors shall not receive any salary or
compensation for their services as directors. However, they shall be reimbursed for their actual
expenses incurred in the performance of their official duties as directors.
Section 19. City Liaison. The City Manager shall be the primary representative of the City
in all Board meetings. All Board directives to the City, whether at an official meeting of the Board
or in some other forum, shall be made to the City Manager.
ARTICLE III
OFFICERS
Section 1. Titles and Term of office.
(a) The officers of the District shall be a president and a vice president,
' '- -" '- - -' --~--' ~ `' n - ' The president of the Board shall preside at all Board meetings.
1c livcuu.
The vice president shall preside in the president's absence. -
. The pl-esident shall be the ~~1a~ or ~~f'
the City and the ~~ice president shall tie the Mayor Pro 1 em. Other officers shall include a chief
Amended Rules and Procedures -Crime Control and Prevention District
5
operating officer, a secretary, a treasurer, and such other officers as the Board may from time to time
elect or appoint.
(b) f ej A vacancy in the officer of any officer other than the president or vice
president shall be filled by a vote of a majority of the Board
Section 2. Powers and Duties of the Chief Operating Officer. The chief operating officer
of the District, subject to the paramount authority of the Board, shall be in general charge of the
properties and affairs of the District, and execute all service contracts, conveyances, franchises,
bonds, deeds, assignments, mortgages, notes and other instruments in the name of the District and
subject to the Rules and Procedures and procedures of the City. The City Manager shall be the chief
operating officer of the District.
Section 3. Treasurer. The treasurer shall have the responsibility to see to the handling,
custody, and security of all funds and securities of the District in accordance with the Act, these
Rules and Procedures, and the general rules and procedures of the City. When necessary or proper,
the treasurer may endorse and sign, on behalf of the District, for collection or issuance, checks, notes
and other obligations in or drawn upon such bank, banks or depositories as consistent with the Act
and these Rules and Procedures. The treasurer shall see to the entry in the books of the District full
and accurate accounts of all moneys received and paid out on account of the District. The treasurer
shall, at the expense of the District, give such bond for the faithful discharge of his duties in such
form and amount as the Board or the City Council may require. The Director of Finance of the City
Amended Rules and Procedures -Crime Control and Prevention District
6
shall be the treasurer.
Section 4. Secretary. The secretary shall keep the minutes of all meetings of the Board
in books provided for that purpose, shall give and serve all notices, may sign with the chief operating
officer in the name of the District, and/or attest the signature thereto, all contracts, conveyances,
franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the District, shall
have charge of the corporate books, records, documents and instruments, except the books of account
and financial records and securities, and such other books and papers as the Board may direct, all
of which shall at all reasonable times be open to public inspection upon application at the office of
the District during business hours, and shall in general perform all duties incident to the office of
secretary subject to the control of the Board. The City Secretary shall be the secretary.
Section 5. Assistants. Leu~ll Counsel. Any assistant treasurer and any assistant secretaries
may, at the option of the Board, be employees of the City and the legal counsel shall be the attorney
for the City.
Section 6. Compensation. Officers who are members of the Board shall not receive any
salary or compensation for their services, except that they shall be reimbursed for their actual
expenses incurred in the performance of their official duties as officers.
ARTICLE IV
DISTRICT FINANCES
Section 1. Fiscal Year. The District shall operate on an annual fiscal year beginning
October 1 and ending September 30.
Section 2. Annual District Budget. Prior to the commencement of each fiscal year of the
Amended Rules and Procedures -Crime Control and Prevention District
7
District, the Board shall adopt a proposed budget of expected revenues and proposed expenditures
for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such
form as may be prescribed from time to time by the City Council. The budget shall not be effective
until the same has been approved by the City Council. The City Manager shall manage, administer,
and present the proposed budget in the same manner and control as the other budgets of the City and
in accordance with the Act.
Section 3. Books, Records, Audits.
(a) The District shall keep and properly maintain, in accordance with
generally accepted accounting principles, complete books, records, accounts, and financial
statements pertaining to its corporate funds, activities, and affairs.
(b) The books, records, accounts and financial statements of the District
will be maintained for the District by the accountants, staff and personnel of the Department of
Finance of the City.
(c) The Crime Control District shall cause its books, records, accounts,
and financial statements to be audited at least once each fiscal year by an outside, independent,
auditing and accounting firm at the expense of the District.
Section 4. Management and Investment of District Funds. All District funds, subject to
the paramount authority of the Board, shall be deposited, secured and/or invested in the manner
provided for the deposit, security and/or investment of the public funds of the City. The accounts,
reconciliation, and investment of such funds and accounts shall be performed by the Department of
Finance of the City.
Amended Rules and Procedures -Crime Control and Prevention District
8
Section 5. District Expenditures. All District expenditures shall be subject to the Rules
and Procedures and regulations of the City, and the City Purchasing Agent shall serve as purchasing
agent in all District matters.
Section 6. Annual Strategic Plan and Evaluation StudX. The Chief Operating Officer
shall produce and submit an annual strategic plan to the Board. The Chief Operating Officer shall
also conduct an annual evaluation study for the Board to assess the impact, efficiency and
effectiveness of new or expended programs.
ARTICLE V
EFFECTIVE DATE, AMENDMENTS
Section 1. Effective Date. These Rules and Procedures shall become effective upon the
Amended Rules and Procedures -Crime Control and Prevention District
9
occurrence of the following e~en~s:
(1) The approval of these Rules and Procedures by the City Council; and
(2) The adoption of these Rules and Procedures by the Board.
Section 2. Future :~rnendments to the Rules and Procedures. The Rules and Procedures
may only be amended by a majority vote of the Board.
Amended Rules and Procedures -Crime Control and Prevention District
10
t
CRIME CONTROL & PREVENTION
DISTRICT
Department: Crime Control District Council Meeting Date: 8/25/03
subject: Public Hearing on Crime Control & Prevention District Agenda Number: CCD 2003-002
Proposed 2003-2004 Budget & Authorize Adoption
The State laws regarding the Crime Control and Prevention District Sales Tax require the
Corporation Board to hold a public hearing prior to the adoption of the budget.
The notice of this public hearing was published in the Star Telegram newspaper in
accordance with State law. The public hearing for the 2003-2004 Crime Control and
Prevention District was advertised for 6:15 p.m., August 25, 2003.
The proposed 2003-2004 Crime Control and Prevention District annual budget was
reviewed by the Crime Control Board and the City Council August 1, 2003 at the annual
City budget worksession. The proposed budget for 2003-2004, is $4,571,193, and the
revised budget for 2002-2003 is $4,752,886. A summary report is attached for your
review.
In order to obtain the maximum input of the citizens on the proposed budget, it is
suggested that the public hearing be opened and public comment permitted.
Recommendation:
To approve the revised 2002-2003 budget and the 2003-2004 proposed budget and
recommend Council approval.
4
~`'~ City Secretary Office
s®N Official Record Co
pY
Finance Review
Source of Funds:
Bonds (GOIRev.)
Operating Budget
Other
\`"'"
Head Signature
Account Number
Sufficien~Available
C
Page 1 of
FISCAL YEAR 2003-2004
SCHEDULE 20 -SUMMARY OF REVENUES AND EXPENDITURES
REVENUES
Sales Tax
Interest Income
Other Income
Appropriation of Fund Balance
Appropriation P/Y Encumbrance
Loan from Transition Fund
TOTAL REVENUES
EXPENDITURES
Operating
Administration
Administrative Services
Investigations
Uniform Patrol
Technical Services
Detention Services
Property Evidence
Communications
Transfer to Equipment Services
Sub-Total
Other & Reserves
Indirect Costs
Police Dept. Salary Increases-General
Child Advocacy Center
Reserve for Transition
Reserve for Computer System
Special Investigation Loan
Other
Market Adjustment
Sub-Total
Sub-Total Expenditures
P/Y Encumbrances
TOTAL EXPENDITURES
CRIME CONTROL AND PREVENTION DISTRICT
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 FY 2003/04
$4,191,254 $3,982,587 $4,443,227 $4,198,850 $4,198,850
232,835 191,663 118,000 108,000 41,175
26, 941 1, 281 0 0 0
0 445,245 0 0 0
0 0 0 13, 838 0
0 0 360, 754 432,198 331,168
$4,451,030 $4,620,776 $4,921,981 $4,752,886 $4,571,193
$6,656 $8,710 $7,170 $7,170 $7,218
432, 819 471, 987 491, 554 487, 991 491, 749
209,681 230,129 261,200 253,126 266, 021
1, 481, 877 1, 527, 387 1, 623, 786 1, 610, 884 1, 675,138
164,589 195,829 221,499 222,517 226,457
187,192 228,588 260,261 258,385 269,905
42,540 39,612 48,247 44,559 47,972
10, 228 10, 718 11, 844 11, 044 11, 260
152, 550 321, 051 350, 000 350, 000 0
$2,688,132 $3,034,011 $3,275,561 $3,245,676 $2,995,720
$247,212 $364,572 $382,802 $382,802 $401,941
857,151 983, 952 1, 037, 086 1, 037, 086 1,103, 460
10, 205 14, 755 15, 995 15, 995 14, 995
648, 330 162, 272 0 0 0
0 0 100,000 0 0
0 59,902 57,489 57,489 55,077
0 1,312 0 0 0
0 0 53,048 0 0
$1,762,898 $1,586,765 $1,646,420 $1,493,372 $1,575,473
$4, 739, 048
$13,838
$4,451,030 $4,620,776 $4,921,981 $4,752,886 $4,571,193
BALANCE $0 $0 $0 $0 $0