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HomeMy WebLinkAboutCCPD 2004-08-23 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION AGENDA AUGUST 23, 2004 - 6:15 P.M. For the Meeting conducted at the North Richland Hills City Hall City Council Chambers, 7301 Northeast Loop 820, at 6:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. FDC 2004-003 Public Hearing on the Park and Recreation Facilities Development Corporation Proposed Annual Budget and Authorize Adoption 3. FDC 2004-004 Public Hearing on the Park and Recreation Facilities Development Corporation Proposed Capital Projects Budget and Authorize Adoption 4. Adjournment ~~ Secretary of Corporation POSTED ~'/~9/ {~ j~f ~' ~~ f~ ~' l ..ter n~ cny sacrea~ey ,.-v- ~.r.~-~ MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -AUGUST 25, 2003 - 6:15 P.M. 1. CALL TO ORDER On the 25T" day of August, 2003 at 6:15 p.m. the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Oscar Trevino John Lewis Scott Turnage JoAnn Johnson Frank Metts, Jr. David Whitson Joe Tolbert President Board Member Board Member Board Member Board Member Board Member Board Member Staff Members present: Larry J. Cunningham Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples Larry Koonce Tom Shockley The following business was transacted: Chief Operating Officer/City Manager Assistant City Manager Managing Director Admin/Fiscal Services Secretary Assistant Secretary Attorney for District Finance Director Police Chief 2. APPROVAL OF MINUTES OF AUGUST 26, 2002 MEETING APPROVED Board Member Johnson moved, seconded by Board Member Metts, to approve the minutes of the August 26, 2002 meeting. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 3. APPROVAL OF MINUTES OF AUGUST 1-2, 2003 WORK SESSION APPROVED Board Member Whitson moved, seconded by Board Member Turnage, to approve the minutes of the August 1-2, 2003 work session. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 4. CCD 2003-01 APPROVING AMENDMENTS TO CRIME CONTROL & PREVENTION DISTRICT RULES & PROCEDURES APPROVED Attorney Staples presented proposed amendments to the Crime Control & Prevention District Rules & Procedures. Mr. Staples explained the amendments would simplify operations. The City Council will be appointed as the Board of Directors rather than choosing from among the council members as done in the past. The proposed amendments also automatically choose officers. Board Member Whitson moved, seconded by Board Member Turnage, to approve CCD 2003- 01,approving the amended Rules and Procedures of the Crime Control & Prevention District and recommending them to City Council for approval Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 5. CCD 2003-02 PUBLIC HEARING ON CRIME CONTROL 8~ PREVENTION DISTRICT PROPOSED 2003-2004 BUDGET AND AUTHORIZE ADOPTION APPROVED Chief Shockley presented an overview of the 2003-04 Crime Control & Prevention District Budget. The proposed budget for 2003-2004 is $4,571,193 and the revised budget for 2002- 2003 is $4,752,886. President Trevino opened the Public Hearing on the proposed 2003-2004 budget for the Crime Control & Prevention District. President Trevino called for public comment on the proposed budget. There being no one wishing to speak, President Trevino closed the Public Hearing. North Richland Hills Crime Control and Prevention District August 25, 2003 Minutes Page 2 of 3 Board Member Metts moved, seconded by Board Member Lewis, to approve CCD 2003-02, approving the revised 2002-2003 budget and the 2003-2004 proposed budget and recommend Council approval. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 5. ADJOURNMENT There being no further business, President Trevino adjourned the meeting of the Crime Control and Prevention District at 6:25 p.m. APPROVED: Oscar Trevino -President ATTEST: Patricia Hutson -Secretary North Richland Hills Crime Control and Prevention District August 25, 2003 Minutes Page 3 of 3 MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS -JULY 30-31, 2004 President Trevino announced on July 30, 2004 at 1:00 p.m. that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. President Trevino called the Crime Control and Prevention District Board Budget Work Session to order at 3:15 p.m. on July 30, 2004. MEMBERS PRESENT: Oscar Trevino John H. Lewis Jo Cox Frank Metts, Jr. JoAnn Johnson David Whitson Nancy Bielik Tim Welch President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Karen Bostic Patricia Hutson Larry Koonce Clay Caruthers Others Present: Paulette Hartman Margaret Ragus Ann Fuller Chief Operating Officer/City Manager Assistant City Manager Assistant City Manager Managing Director Admin/Fiscal Services Secretary Treasurer Budget Manager Assistant to City Manager Budget Analyst Internal Auditor/Financial Analyst Mr. Larry Koonce presented to the Board a PowerPoint presentation summarizing the revenues and expenditures, programs, accomplishments and history of the District since its inception. The proposed 2004/05 Crime Control District Budget was presented. The Board was advised that all goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. Councilwoman Johnson requested that Council receive at a future time an update on the City's disaster preparedness. After a brief discussion by the Board, the consensus of the Board was to accept the proposed 2004/05 Crime Control District budget as submitted by Staff. There being no further business, President Trevino adjourned the work session of the Crime Control District and Prevention Board on July 30, 2004 at 3:42 p.m. APPROVED: Oscar Trevino, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District July 30-31, 2004 Minutes Page 2 of 2 CRIME CONTROL & PREVENTION DISTRICT Department: Creme Control District Council Meeting Date: 8/23/04 sub]ect: Public Hearing on Crime Control & Prevention District Agenda Number: CCD 2004-001 Proposed 2004-2005 Budget & Authorize Adoption The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2004-2005 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 23, 2004. The proposed 2004-2005 Crime .Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council July 30-31, 2004 at the City's annual budget work session. The proposed budget for 2004-2005, is $4,893,012, and the revised budget for 2003-2004 is $4,577,396. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To approve the revised 2003-2004 and the proposed 2004-2005 CCD budget and recommend Council approval. Finance Review Source of Funds: Bonds (GO/Rev.) Ooeratina Budaet Account Number Sufficient Funds Available ~,,,,~,~ rage i or _ ~~ ~r*f;~_ , ,t1F ~ its- i~!~an~ge~ __ _. - - - ~ , E .. July 30, 2004 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum was held on May 5, 2001, re-authorizing the District for 10 years. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the City would provide improved Police services to the citizens of North Richland Hills. Goals and Strategies of the District include: 1. Reduce response time to calls for service; 2. Reduce occurrence of call stacking; 3. Increase officer visibility; 4. Enhance crime-fighting tools through new equipment and updated technology; 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrading of compensation plan to retain and attract highly qualified police personnel; 3. New Equipment -vehicles and computers; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District so that improved Police services would not adversely impact the property tax rate. In July of 1996, the District began collecting sales tax. At that time a Transition Reserve was established to lessen the impact in the event the continuation referendum did not pass in 2001. The City will continue with the Transition Fund as a reserve for operations in the event that the District is not reauthorized in 2011. The estimated accumulated Reserve for Transition as of September 30, 2004 will be approximately $2.8 million. Original sales tax projections estimated collections of approximately $3.5 million annually. Based on these projections, by the end of fiscal year 2004 the District should have collected approximately $28.9 million in sales taxes. Based on actual collections in fiscal years 1996 through 2003 and projected collections for fiscal year 2004, total estimated collections as of September 30, 2004 would be approximately $31.1 million. ACCOMPLISHMENTS Since Juiy 1996, many positive results have been realized in answer to the goals established by the District. • The department responded to 114,525 calls for service in fiscal year 2003 as compared to 91,291 calls for service in fiscal year 1996, a 25.5% increase. • Total arrests in 2003 were up from 1996 by 1,863, a 59% increase. • Total charges in 2003 were up from 1996 by 4,677, a 58% increase. During fiscal year 2003, Part I Crimes have decreased 7.9% over fiscal year 2002. • Total violations issued were up by 89% from 1996 through 2003. • Average response times for priority 1 calls have decreased by 5 minutes and 02 seconds from 1996 through June 30, 2004. • During fiscal year 2003, case clearance rates have improved by 10.1 % over fiscal year 2002. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $16.2 million to pay for salaries and benefits for 45 new police personnel, including 27 police officers, two detectives, 16 support personnel, and an upgraded compensation plan for all sworn police personnel. 2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.3 million for 25 new vehicles and 12 refurbished vehicles. 5. Contributed approximately $823,603 to the city vehicle replacement plan. 6. Funding of $93,000 for radios and crime scene equipment. 2004/2005 PROPSED BUDGET The 2004-2005 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 45 police personnel including 27 police officers, two detectives and 16 support staff. Given the current state of the economy and the decline in sales tax revenues, there are no new programs in the 2004-2005 Crime Control and Prevention District Budget. Transition Fund It is recommended that the CCD Transition Fund remain intact over the ten-year fife of the District. The goal is to add to the fund so that a balance of approximately $2.95 million or two-thirds of projected operations for one year is available at the end of the ten-year period. In fiscal year 2001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time but loans should be repaid. Given the continued decline in sales tax revenues, there is a need to utilize the Transition Reserve Fund to assist with operations in 2004-2005. The Transition Fund will be replenished as the economy improves. We believe that this reflects prudent use of these funds. Because sales tax collections are lower than projected due to the economic downturn, the revised 2003-2004 CCD budget includes an increase in the loan of $329,000. The City Council approved a loan from the Transition Fund in the current year budget of $331,168. The increase in the loan from the Transition Fund to assist with operations was necessary because actual sales tax collections in the current year have been below projected revenues. As this is a loan, the Transition Fund will be replenished in the future so the long term funding goal is not jeopardized. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and auto thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in amore timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transition Fund, projected at $2.8 million in 2004, will provide a sound financial basis in future planning. A ten-year plan has been established that includes provisions for the salary .plan, and funds for vehicle replacement over the next ten years. Even though we anticipate borrowing from the Transition Fund while sales taxes are down, we are optimistic that sales tax revenues will rebound in the future, thus allowing us to rebuild the transition reserve closer to the level of our goal of 2/3 of annual expenditures. We estimate sales tax numbers to remain relatively flat in the coming year, and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs; • Planning for Future Needs; • Fleet Assessment; We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the coming years to make this the most successful program possible. Respectfully submitted, Larry J. Cunningha City Manager iv FISCAL YEAR 2004-2005 SCHEDULE 20 -SUMMARY OF REVENUES AND EXPENDITURES REVENUES Sales Tax Interest Income Other Income Appropriation Trans Fund-Equip Appropriation P/Y Encumbrance Loan from Transition Fund TOTAL REVENUES EXPENDITURES Operating Administration Administrative Services Investigations Uniform Patrol Technical Services Detention Services Property Evidence Communications Transfer to Equipment Services Sub-Total Other 8~ Reserves Indirect Costs Police Dept. Salary Increases-General Child Advocacy Center Reserve for Transition Reserve for Computer System Special Investigation Loan Other Market Adjustment Sub-Total Departments Encumbrances TOTAL EXPENDITURES BALANCE CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2001 /02 FY 2002103 FY 2003/04 FY 2003/04 FY 2004105 $3,982,587 $3,801,563 $4,198,850 $3,868,794 $3,888,138 191,663 102,047 41,175 42,225 48,925 1,281 7,907 0 0 0 0 0 0 0 100,000 0 0 0 6,203 0 245 445 911 749 331,168 660,174 855,949 , , $4,620,776 $4,661,428 $4,571,193 $4,577,396 $4,893,012 $8,710 $7,164 $7,218 $7,218 $7,578 471,987 484,254 491,749 491,749 515,929 230,129 267,965 266,021 266,021 280,895 1,527,387 1,544,111 1,675,138 1,675,138 1,781,040 195,829 207,383 226,457 226,457 242,646 228,588 250,516 269,905 269,905 296,954 39,612 43,282 47,972 47,972 52,581 10,718 11,037 11,260 11,260 12,056 321,051 350,000 0 0 100,000 $3,034,011 $3,165,712 $2,995,720 $2,995,720 $3,289,679 $364,572 $382,802 $401,941 $401,941 $401,941 983,952 1,037,086 1,103,460 1,103,460 1,092,425 14, 755 14 , 995 14, 995 14, 995 16 , 590 162,272 0 0 0 0 0 0 0 0 0 59,902 57,849 55,077 55,077 52,665 1,312 2,984 0 0 34,060 0 0 0 0 5,652 $1,586,765 $1,495,716 $1,575,473 $1,575,473 $1,603,333 $6,203 $4,620,776 $4,661,428 $4,571,193 $4,577,396 $4,893,012 $0 $0 $0 $0 $0