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Home My WebLink AboutCCPD 2005-08-22 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 22, 2005 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of August 23, 2004 Meeting 3. Approval of Minutes of July 29-30, 2005 Work Session 4. CCD 2005-01 Public Hearing on Crime Control & Prevention District Proposed 2005-2006 Budget and Authorize Adoption 5. Adjournment s.~, ~.__~~/~~0 .. J7/YI ~,;;. ~2t~t!t~G /' 1~~~' Secretary of Crime District t,. _.......ll ..... ..,..._..... .T ...... m,wnw.w MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -AUGUST 23, 2004 - 6:30 P.M. 1. CALL TO ORDER On the 23~d day of August, 2004 at 6:30 p.m. the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Oscar Trevino John Lewis Jo Cox Frank Metts, Jr. JoAnn Johnson David Whitson Nancy Bielik Timothy J. Welch Staff Members present: Larry J. Cunningham Karen Bostic Patricia Hutson Alicia Richardson George Staples Larry Koonce President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Chief Operating Officer/City Manager Managing Director Admin/Fiscal Services Secretary Assistant Secretary Attorney for District Finance Director The following business was transacted: 2. APPROVAL OF MINUTES OF AUGUST 25, 2003 MEETING APPROVED Board Member Johnson moved, seconded by Board Member Metts, to approve the minutes of the August 25, 2003 meeting. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 3. APPROVAL OF MINUTES OF JULY 30-31, 2004 WORK SESSION APPROVED Board Member Lewis moved, seconded by Board Member Welch, to approve the minutes of the July 30-31, 2004 work session. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 4. CCD 2004-01 PUBLIC HEARING ON CRIME CONTROL & PREVENTION DISTRICT PROPOSED 2004-2005 BUDGET AND AUTHORIZE ADOPTION APPROVED President Trevino opened the Public Hearing on the proposed 2004-05 budget for the Crime Control & Prevention District. Finance Director Larry Koonce presented an overview of the 2004-05 Crime Control & Prevention District Budget. The proposed budget for 2004-05 is $4,893,012 and the revised budget for 2003-2004 is $4,577,396. Mr. Koonce highlighted the Summary of Revenues and Expenditures and the accomplishments of the District since its inception President Trevino called for public comment on the proposed budget. There being no one wishing to speak, President Trevino closed the Public Hearing. Board Member Metts moved, seconded by Board Member Lewis, to approve CCD 2004-01, approving the revised 2003-2004 budget and the 2004-2005 proposed budget and recommend Council approval. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 5. ADJOURNMENT There being no further business, President Trevino adjourned the meeting of the Crime Control and Prevention District at 6:43 p.m. APPROVED: Oscar Trevino -President ATTEST: Patricia Hutson -Secretary North Richland Hills Crime Control and Prevention District August 23, 2004 Minutes Page 2 of 3 MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS -JULY 29-30, 2005 President Trevino announced on July 29, 2005 at 9:06 a.m. that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. President Trevino called the Crime Control and Prevention District Board Budget Work Session to order at 2:00 p.m. on July 29, 2005 following a brief PowerPoint presentation to Council by Mr. Koonce. MEMBERS PRESENT: Oscar Trevino John H. Lewis Jo Cox Suzy Compton JoAnn Johnson David Whitson Nancy Bielik Tim Welch President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Karen Bostic Patricia Hutson Larry Koonce Drew Corn Others Present: Richard Abernethy Margaret Ragus Ann Fuller Chief Operating Officer/City Manager Assistant City Manager Assistant City Manager Managing Director Admin/Fiscal Services Secretary Treasurer Director of Budget Assistant to City Manager Budget Analyst Internal Auditor/Financial Analyst Mr. Larry Koonce presented a PowerPoint presentation summarizing the revenues and expenditures, programs, accomplishments and history of the District since its inception. The proposed 2005/06 Crime Control District Budget was presented. The budget includes proposed expenditures of $4.7 million to include CCD personnel costs, indirect costs to the General Fund, General Fund police compensation plan enhancements, supplies/maintenance/ capital, and transfer to the Vehicle Replacement Fund. The budget includes replacement of 5 patrol cars, one pickup truck for property evidence and 8 mobile video systems. All goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. The Board was called to order following the PowerPoint presentation and began discussion of the proposed budget and reviewed the Fund Summary. Councilman Whitson questioned if every police unit contained a video camera and if cameras could be placed on the motorcycle units. Staff will check into whether technology has improved to allow the use of cameras on the police motorcycles. Councilwoman Compton advised she would be interested in knowing of any trends as a result of reinstatement of the gang unit in 2004 and was interested in being provided with statistical information from the 90's to present. The Council agreed for Staff to provide a report at aPre-Council meeting. The Board concurred with the recommended service changes and the Crime Control District Fund as proposed and submitted by Staff. There being no further business, President Trevino adjourned the work session of the Crime Control District and Prevention Board on July 29, 2005 at 2:08 p.m. APPROVED: Oscar Trevino, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District July 29-30, 2005 Minutes Page 2 of 2 s CRIME CONTROL & PREVENTION DISTRICT Department: Crime Control District Subject: Public Hearing on Crime Control & Prevention District Agenda Number: CCD 2005-01 Proposed 2005-2006 Budget & Authorize Adoption The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2005-2006 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 22, 2005. The proposed 2005-2006 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council July 29, 2005 at the City's annual budget work session. The proposed budget for 2005-2006, is $4,702,633, and the revised budget for 2004-2005 is $4,702,562. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To approve the revised 2004-2005 and the proposed 2005-2006 Crime Control and Prevention District budget and recommend Council approval. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other t~ ~~ Department Head Signature Account Number Sufficient Funds Available Council Meeting Date: 8/22/05 Si Paae 1 of NFZH July 29, 2005 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas O;iice of the Cify Idlanayer The Crime Control and Prevention District was originally approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum was held on May 5; 2001, re-authorizing the District for 10 years. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the City would provide improved Police services to the citizens of North Richland Hills. Goals and Strategies of the District include: 1. Reduce response time to calls for service; 2. Reduce occurrence of call stacking; 3. Increase officer visibility; 4. Enhance crime-fighting tools through new equipment and updated technology; 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrading of compensation plan to retain and attract highly qualified police personnel; 3. New Equipment -vehicles and computers; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District so that improved Police services would not adversely impact the property tax rate. In July of 1996, the District began collecting sales tax. At that time a Transition Reserve was established to lessen the impact in the event the continuation referendum did not pass in 2001. The City will continue with the Transition Fund as a reserve for operations P.O. Eso>; F;~?G~C,~i ~ f~.~n~ih f=?icl~ile.~i~ Hills, l.e;:u; %~°•1€;2-UE~~(!9 in the event that the District is not reauthorized in 2011. The estimated accumulated Reserve for Transition as of September 30, 2005 will be approximately $2.4 million. Original sales tax projections estimated collections of approximately $3.5 million annually. Based on these projections, by the end of fiscal year 2005 the District should have collected approximately $32.4 million in sales taxes. Based on actual collections in fiscal years 1996 through 2004 and projected collections for fiscal year 2005, total estimated collections as of September 30, 2005 would be approximately $35.2 million. ACCOMPLISHMENTS Since July 1996, many positive results have been realized in answer to the goals established by the District. • The department responded to 120,711 calls for service in fiscal year 2004 as compared to 91,291 calls for service in fiscal year 1996, a 32% increase. • Total arrests in 2004 were up from 1996 by 1,975, a 62% increase. • Total charges in 2004 were up from 1996 by 5,797, a 72% increase. • During 2004, Part I Crimes have decreased 2.6% over 2003. • Total violations issued were up by 9% from 1996 through 2004. • Average response times for priority 1 calls have decreased by 4 minutes and 33 seconds from 1996 through June 30, 2005. • During 2004 case clearance rates were 33.6% for all crimes combined. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $17.5 million to pay for salaries and benefits for 45 new police personnel, including 27 police officers, two detectives, 16 support personnel, and an upgraded compensation plan for all sworn police personnel. 2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.3 million for 25 new vehicles and 12 refurbished vehicles. 5. Contributed over $900,000 to the city vehicle replacement plan. 6. Funding of $93,000 for radios and crime scene equipment. 2005/2006 PROPOSED BUDGET The 2005/2006 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 45 police personnel including 27 police officers, two detectives and 16 support staff. Given the current state of the economy and the decline in sales tax revenues, there are no new programs proposed in the 2005/2006 Crime Control and Prevention District Budget. -Trans-tion Fund It is recommended that the CCD Transition Fund remain intact over the ten-year life of the District. The goal is to add to the fund so that a balance of approximately $3.4 million or two-thirds of projected operations for one year is available at the end of the ten-year referendum period. In fiscal year 2001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. Given the continued decline in sales tax revenues, there is a need to utilize the Transition Reserve Fund to assist with operations in 2005/2006. To this end we will deviate from this policy with the understanding the Transition Fund will be replenished as the economy improves. We believe that this reflects prudent use of these funds. Through prudent management of budget expenditures, the revised 2004/2005 CCD budget includes a decrease in the loan of $82,236. The City Council approved a loan from the Transition Fund in the current year budget of $855,949. The decrease in the loan from the Transition Fund to assist with operations was possible because of salary savings from position vacancies. Again, using the Transition Fund to assist with operations is an exception to the policy established by the City Council that will not be continued as the economy improves; however, deviation from this policy is necessary because of the economic downturn. As this is a loan, the Transition Fund will be replenished in the future so the long term funding goal is not jeopardized. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and auto thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in amore timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transition Fund, projected at $2.4 million in 2005, will provide a sound financial basis in future planning. A ten-year plan has been established that includes provisions for the salary plan, and funds for vehicle replacement over the next ten years. The projected balance of the transition fund at the end of the ten year referendum is estimated to be approximately $3.4 million. We are optimistic that sales tax revenues will rebound in the future, thus allowing us to rebuild the transition reserve closer to the level of our goal of 2/3 of annual expenditures. We estimate sales tax numbers to be down slightly in the coming year, and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: • Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs; • Planning for Future Needs; • Fleet Assessment; We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the coming years to make this the most successful program possible. Respectfully submitted, ~~~ ~~ Larry J. Cunningham City Manager iv FISCAL YEAR 2005-2006 SCHEDULE 20 - SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2002/03. FY 2003/04 FY 2004/05 FY 2004/05 FY 2005/06 REVENUES Sales Tax $3,801,563 $4,153,671 $3,888,138 $3,768,849 $3 709 661 Interest Income 102,047 51,444 48,925 60,000 , , 35 000 Other Income 7,907 20,970 0 0 , 0 Appropriation Trans Fund-Equip -0 0 100,000 100,000 0 Loan from Transition Fund 749,911 119,335 855,949 773,713 957,972 TOTAL REVENUES $4,661,428 $4,345,420 $4,893,012 $4,702,562 $4,702,633 EXPENDITURES Operating Administration $7,164 $7,212 $7,578 $6,739 $7 222 Administrative Services 484,254 488,898 515,929 518,410 , 535 138 Investigations 267,965 255,774 280,895 281,133 , 285 407 Uniform Patrol 1,544,111 1,489,898 1,781,040 1,597,957 , 1 828 267 Technical Services 207,383 214,803 242,646 241,554 , , 246 295 Detention Services 250,516 258,024 296,954 296,114 , 298 017 Property Evidence 43,282 44,085 52,581 52,262 , 54 279 Communications 11,037 11,254 12, 056 10,712 , 11 797 Transfer to Equipment Services 350,000 0 100,000 100,000 , 25,000 Sub-Total $3,165,712 $2,769,948 $3,289,679 $3,104,881 $3,291,422 Other & Reserves Indirect Costs $382,802 $401,940 $401,941 $401,941 $300 000 Police Dept. Salary Increases-General 1,037,086 1,103,460 1,092,425 1,092,425 , 1 037 804 Child Advocacy Center 14,995 14,995 16,590 16,590 , , 16 590 Reserve for Transition 0 0 0 0 , 0 Reserve for Computer System 0 0 0 0 p. Special Investigation Loan 57,849 55,077 52,665 52 665 ~ 0 Other Market Adjustment 2,984 0 0 34,060 , 34,060 I 42,046 Lump Sum Merit 0 0 0 5,652 0 O 0 0 14,771 Sub-Total $1,495,716 $1,575,472 $1,603,333 $1,597,681 $1,411,211 TOTAL EXPENDITURES $4,661,428 $4,345,420 $4,893,012 $4,702,562 $4,702,633 BALANCE $0 $0 $0 $0 $0