HomeMy WebLinkAboutCC 2007-10-08 AgendasCITY OF NORTH RICHLAND HILLS
CITY COUNCIL WORK SESSION AGENDA
NORTH RICHLAND HILLS CITY HALL PRE-COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, October 8, 2007
5:30 P.M.
A.1 Discuss Items from Regular City Council Meeting
A.2 IR 2007-115 Solid Waste Contract Proposals (45 Minutes)
A.3 IR 2007-116 Review of Parks Contract Mowing Program (15 Minutes)
A.4 Adjournment
Certification
do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on October 5, 2007 at ~'• ~ :~.
A is afnt City ecretary
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817-427-6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
October 8, 2007 Agenda
Page 1 of 4
Y
CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, October 8, 2007
7:00 P.M.
-------------------------------------------------------------------------------------------------------------------------
Copies of the full City Council agenda information packet are accessible prior to every
regularly scheduled Monday Council meeting according to the following locations and
schedule:
o Library on the Friday prior to the meeting (available electronically)
^ City Hall on the day of the meeting (hard copy available)
Additionally, the agenda packet is available for download from the City's web site at
www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council
meeting.
----------------------------------------------------------------------------------------------------------------------------
A.0 Call to Order -Mayor Trevino
A.1 Invocation -Councilman Barth
A.2 Pledge -Councilman Barth
A.3 Special Presentation(s) and Recognitions)
A.4 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission at
a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
A.5 Removal of Item(s) from Consent Agenda
B.0 CONSIDER APPROVAL OF CONSENTAGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
October 8, 2007 Agenda
Page 2 of 4
B.1 Approval of Minutes of September 24, 2007 City Council Meeting
B.2 RP 2007-08 Consideration of a Request from Doug Sluiter of Gateway Church to
Approve a Replat of Lot AR, Block 6 and Tract 2B1A, Abstract 146 into Lot 4R, Block 6,
Crestwood Estates Addition for the NRH Campus of Gateway Church.
B.3 FP 2007-10 Consideration of a Request from Jim Makens to Approve a Final Plat of Lot
4, Block 1, Gibson Addition (located in the 8700 Block of Precinct Line Road - 1.12
acres)
B.4 FP 2007-07 Consideration of a Request from Cliff Harris of Clifford Land Company to
Approve a Final Plat of Lots 1-4, Block A, Lots1-3, Block B, and Lots 1A-3, Block C,
Briar Pointe Villas Addition (located at Main Street and Amundson Drive -1.590 acres).
B.5 FP 2007-11 Consideration of a Request from Bob Wyatt to Approve a Final Plat of Lot
8, Block 3, Woodbert Addition (located at 8120 Sayers Lane - 2.0 acres)
B.6 PU 2007-042 Authorize the Purchase for the Police Department Dictaphone Recording
Equipment from MynaVoice Equipment in the amount of $46,616.00.
B.7 PU 2007-048 Authorize Purchase of Cisco Network Firewalls from INX, Inc. in the
Amount of $39,999.32
B.8 PU 2007-050 Authorize Purchase of Radios from Motorola for the Police Department in
the Amount of $36,178.29.
C.0 PUBLIC HEARINGS
C.1 RP 2006-14 Public Hearing and Consideration of a Request from Jon Westrom of
Westrom and Walling Developers to Approve a Replat of Lot 11A, Block 6 into Lots
11 R1-11 R23, Block 6, Crestwood Estates Addition (located in the 8200 Block of Starnes
Road - 3.673 acres).
C.2 SUP 2007-04 Public Hearing and Consideration of a Request from Tevia Davis of
RaceTrac Petroleum to Approve a Special Use Permit and Public Hearing for a
Landscape Variance at 5640 Rufe Snow Drive -Ordinance No. 2955
C.3 ZC 2007-10 Public Hearing and Consideration of a Request from Mark Perkins to
Approve a Zoning Change from "AG" Agricultural to "R-1" Single Family Residential
(located in the 6900 Block of Walter Street - 0.60 acres) -Ordinance No. 2954
D.0 PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
There are no items for this category.
October 8, 2007 Agenda
Page 3 of 4
E.0 PUBLIC WORKS
There are no items for this category.
F.0 GENERAL ITEMS
F.1 GN 2007-088 Suspend the Effective Date of Atmos Energy Corporation's Request to
Increase Gas Utility Rates Within North Richland Hills -Resolution No. 2007-058
F.2 GN 2007-090 Amending Section 14-2 & 14-395 of the North Richland Hills Code of
Ordinances Regarding Time Period Allowed for Restraining Dogs and Adding New
Definitions -Ordinance No. 2959
F.3 PU 2007-047 Approve Contract with Integrated Forensic Laboratories for Forensic
Testing Services for the North Richland Hills Police Department for $34,800 -
Resolution No. 2007-057
F.4 PU 2007-051 Award of Bid to VMC Landscape Services in the amount of $304,362 for
Parks General Mowing Services
F.5 GN 2007-091 Appointment to Quad Cities DFW Economic Development Foundation
F.6 INFORMATION AND REPORTS -Councilman Whitson
F.7 Adjournment
All items on fhe agenda are for discussion and/or action.
Certification
I do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on October 5, 2007 at Ql ~. ~ .,
r
ssi ant City Secretary
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817-427-6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
October 8, 2007 Agenda
Page 4 of 4
City of North Richland Hills
City Council Work Session Meeting Agenda
North Richland Hills City Hall Pre-Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 76180
Monday, October 8, 2007
5:30 P.M.
A.1 Discuss Items from Regular City Council Meeting
A.2 IR 2007-115 Solid Waste Contract Proposals (45 Minutes
A.3 IR 2007-116 Review of Parks Contract Mowin~q Pro rq, am (15 Minutes
A.4 Adjournment
clrY of
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 10-8-2007
Presented by: Agenda No. A.1
Subject: Discuss Items from Regular City Council Meeting
INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-115
;, ,' ~~~ .,~ Date: October 8, 2007
`' ` Subject: Solid Waste Contract Proposals
The City's five year contract for solid waste and recycling services with Allied Waste
will expire on January 31, 2008. Council consensus at the March 26, 2007 Work
Session was to issue a request for proposals instead of solely negotiating with Allied
Waste for a new contract. At the July 9, 2007 Work Session, criteria for proposals was
discussed with Council. The Request for Proposals (RFP) was then prepared and sent
out July 30, 2007. Staff held apre-proposal meeting on August 6, 2007 to answer any
questions from possible submittal companies. Due to addendums to the RFP, the
submittal deadline was extended from August 21, 2007 to August 28, 2007.
The City received proposals from five companies with 13 options. There are
advantages and disadvantages to receiving 13 options. It is good to see the creativity
and potential service levels. However, it is a challenge to evaluate these as there are
so many variables, as you can see as we discuss this later in the IR.
The five companies that submitted proposals are Allied Waste Services, Community
Waste Disposal (CWD), IESI, Waste Management and Republic Waste Services of
Texas. The proposals were reviewed by a committee consisting of Karen Bostic,
Managing Director, Elizabeth Reining, Assistant to the City Manager, Jaime Brockway,
Purchasing Manager, Angel Bellard, Utility Services Manager, and Debbie York,
Environmental Resources Coordinator. After independent review, the committee met
to discuss the proposals. The companies submitting the top three proposals, in the
committee's opinion, were then asked to come in for interviews to clarify the proposals
and answer questions from the committee. The two other companies submitting
proposals were called for clarification on specific points of their proposals.
There may be some questions as to why we have the service we currently have.
When Council originally decided to ask for services on only Monday and Thursday, the
rationale was to have the residential garbage trucks in the City only 2 days per week
and have all the garbage cleared on these days and not having the City cluttered with
garbage, etc. Another reason for the two collection days was the ease to communicate
to residents their individual pick up days versus geographic division of the City for pick
up.
ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~
With regard to "take all" services versus scheduled brush pick up, past Council interest
was again a customer convenience -customers would not have to remember extra
days for brush pick up such as every six week, quarterly, etc., but could depend on
being able to discard these items weekly and not accumulate them at their homes.
The twice a week services was viewed as a customer service issue to avoid residents
having to store their garbage for longer periods of time such as a once per week
garbage collection schedule would require. Some residents have sufficient ability to
store more garbage for longer periods of time than some other neighborhoods might
have. The poly carts do provide an alternative to this to some degree.
A thumbnail sketch of each proposal is attached for Council's review. We reference
each company as Company X, Company Y, Company Z, etc. instead of using the
company names. This was done so that we can objectively look at the proposals and
not be concerned about the individual companies at this stage. We also focus the
majority of our analysis on the three companies that most closely responded to the
RFP, have the strongest proposals, and have the best price structures. We have
included information on the remaining two companies for informational purposes only.
The figures included in the attachment are a snapshot of the first year of the proposals
as well as an estimate of what the cost would be in the fifth year for Companies V, W
and X. Every proposal increases rates for both residential and commercial service
over the existing contract with Allied Waste. Four companies offered alternative
services, i.e. multiple pick up days or use of poly carts, for discounted rates off their
base proposals. Even the discounted rates are higher than what residents and
businesses currently pay for solid waste services. All companies indicated that fuel and
equipment costs were major reasons for the sharp increases over the current prices
charged to customers. Providing roughly the same level of service the City currently
receives, the cost of residential service increases from 41.3% to over 100%. Rates for
the same commercial service increase from 25.9% to 77.5%. All five companies
included alternative proposals raising rates every year based on CPI, fuel and disposal
costs.
Column A on the attached exhibits is the base proposal. This is the company's
proposal to provide the same level of service as the current contract. This includes
twice a week "take all" trash service, once a week recycling, and trucks in the City only
twice a week for residential collection. Not all companies responded as requested to
the base proposal. Some did not respond and some even modified the base. Please
note that Company X proposed four collection days while Company Z did not submit a
base proposal. However, Company Z column B represents the current contract with
adjustments to brush collection. Columns 6, C and D are alternative proposals such as
increasing the number of days trash is picked up in the city, rate increase escalators as
well as the use of poly cart containers. Noted below each table are short explanations
of the various columns.
It is important that we not just focus on the residential side of the equation, but also
consider the impact to the commercial customers. Although Company V provides for
the best residential rate, the 77.5% increase to commercial customers is significant.
We believe we received good proposals; however, we need direction from Council on
several matters before we proceed further. We have some flexibility as to the type of
service to be provided and need direction on what service is best for our City. Once we
get Council direction, we can then go back to the companies and ask for best and final
offers on the service Council desires within the City and proceed with contract
negotiations with one company after that.
Direction from Council is requested on whether or not to consider some of the
alternatives proposed. For example:
• Is Council only interested in a contract that has identical service levels as the
existing contract (Mon/Thu take-all)?
• Would Council consider a service of more than two residential collection days
a week (4 or 5 pick up days)?
• Would Council consider annual rate adjustments tied to the DFW CPI or
possibly a fuel adjustment versus no rate change for the 5 year contract?
• Would Council consider automated collection containers (poly carts) within
the city with only once per week pickup?
In summary, the base proposal is for twice a week take all trash service, once a week
recycling, with the vendor in the City only two days a week. The proposals received for
four days a week service means the vendor would split the City in half with '/2 of the City
receiving take all trash service on MondaylThursday and the other half receiving
services on Tuesday/Friday. Recycling would be once a week on one of the regular
trash days. The trucks would be in a particular area only twice a week although they
would be in the City more often. The proposals received for poly cart service would
mean trash would be picked up once a week using a 96 gallon cart with recycling being
collected on the same day as trash. We plan on having an in depth discussion with
Council on Monday night about the various options and hope to be able to answer any
questions you may have as well as know what levels of service Council would like us to
pursue.
Again, we would like direction from Council on the questions identified above. Once we
get these we can go back to the top two companies to ask them to review their
proposals and prices and give us their "best and final offer". From that, we will bring a
recommendation to Council.
Respectfully Submitted,
Karen Bostic
Managing Director
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-116
~~~~~ , Date: October 8, 2007
;~~.. _
~~
Subject: Review of Parks Contract Mowing Program
The pilot program for outsourcing general parks mowing began in May 2005 with the
execution of a contract for mowing services at City parks and municipal facilities. The
mowing contract with VMC Landscape Services was originally executed May 9, 2005,
renewed for an additional year on September 25, 2006, and expired September 30,
2007.
According to the terms of the contract, VMC Landscape Services is required to submit
a renewal request allowing for price changes in accordance with the local Consumer
Price Index (CPI) for the previous twelve (12) month period. In March 2007, during
budget preparation, VMC indicated their intent to renew the contract, anticipating a 4%
to 5% local CPI increase. In August 2007, VMC requested a 10% increase which
exceeded the local CPI and could not be accommodated under the terms of the
contract. At this time, staff began exploring the following options for managing general
parks mowing activities:
1. Resume mowing services "in-house" as was done prior to implementation of the
pilot program.
2. Continue the contract mowing program by issuing bids for a new contract.
3. Create an in-house seasonal mowing program similar to a private sector
approach using seasonal part-time labor.
Option 1-Resume Mowing Services In-House
This option provides for resuming in-house mowing services. As Council will recall,
prior to implementing the pilot program in 2005, in lieu of hiring four (4) full-time
employees and associated equipment which were included in the FY2004105 budget,
funding was directed towards a mowing contract.
Applying this same philosophy today, the total annual cost for resuming in-house
mowing operations is $359,488, and offers the following:
• Improved control over mowing schedules
• Ensures best opportunities for guidance and direction of job performance
• Provides for additional personnel resources throughout the year
• Unable to take advantage of savings from missed mowing cycles
ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~
Option 2 -Continue Contract Mowin_ Program
Prior to the anticipated contract renewal, staff assessed the success of the program in
terms of performance, contract amount and key aspects of the program. Based on this
most recent review, the following revisions were included in the new mowing contract for
which bids were received on September 17.
• Included language requiring missed cycles due to weather to be made up the very
next possible day
• Divided the City into two mowing districts to encourage competition
• Included five (5~ one-year renewal periods
• Assigned mowing days for each facility: Neighborhood Parks - TH, F
Municipal Buildings - M, T
Performance
Prior to the first renewal in September 2006, staff's evaluation noted that VMC performed
extremely well since the General Parks Mowing Program began in May 2005. VMC
responded to requests and concerns in a timely, professional and efficient manner despite
economic difficulties resulting from labor shortages and higher gas prices.
After the renewal of their contract, VMC continued to perform well until the seasonal wet
weather conditions continued with persistence into and throughout the summer.
Ultimately, the fifth wettest year in recorded DIFW history played havoc with mowing
performance, resulting in missed mowing cycles. This in turn, generated inconsistent
weekly schedules. However, once the rainfall subsided, VMC once again began
consistently performing well.
Contract Amount Considerations
Staff prepared bid specifications for a new mowing contract for October 2007 through
September 2008. Three bids were received on September 17.
Bidder District A District B Total
VMC $148,842 $155,520 $304,362
TruGreen $178,774 $171,226 $350,000
Dyna-mist $215,640 $214,560 $430,200
The bidders were requested to provide pricing for two separate mowing districts. Staff
divided the mowing areas into two smaller districts to encourage more competition. VMC
provided the lowest bid for both districts, with nominal disparity between bidders for each
district.
When the pilot program was initiated and the mowing services were originally bid in May
2005, VMC was asked to confirm their pricing due to a large disparity between other bids
received. VMC recognized that their bid was considerably lower than the other bidders;
however, they were confident in their pricing and in their ability to perform the work. VMC
noted that they provided very competitive pricing commensurate with their desire to secure
the mowing contract. To this end, the City was rewarded with significant savings during
the previous two years.
Key Aspects of the Program
In addition to the savings to the City as demonstrated in the current bid calculations and
evaluation, implementing the contract mowing program will accomplish the following:
• No additional capital outlay for mowing equipment
• No additional allocation for personnel to perform mowing tasks
• Limits our personal and property liability
• Allows us to focus on higher level of service in other areas
Option 3 - Create an In-House Seasonal Mowing Program
This option considers hiring afull-time mowing supervisor who will oversee the employment of
part-time labor for the 36 week mowing season.
Full-Time Labor Cost $49,000
Part-Time Labor Cost $147,822
Indirect Costs (cost of hire, training, turnover) $19,682
Equipment and Fuel Cost 77 888
Total Annual Cost $294,392
Key Considerations for Creating In-House Seasonal Mowing Program
While this option provides for competitive pricing as compared to the other bids received, the
following key aspects of this approach are important considerations:
• Attracting part-time employees for 36 week season along with higher turnover
• Expected turnover rate impacting level of service
• Indirect costs for part-time employee maintenance
• Hiring standards and assumption of liability risks
Budget Implications
Regarding cost implications, a comparison of all three options yields the following:
$294,392
NRH
Option 3
(Part-Time)
$304,362
VMC
Option 2
$350,000
TruGreen
$359,488
NRH
Option 1
(In-House)
$430,200
Dyna-Mist
Funding for contract mowing services is allocated in both the General Fund and the Sales Tax
Fund. The total approved budget for FY2007108 is $237,168. The budgeted amount was
based on the remaining one year renewal option and VMC's verbal agreement in March to
renew.
Although the total mowing contract amount is based on a maximum amount of mowing
cycles, the number of cycles per mowing season is contingent upon the weather and the
amount of rainfall and growing conditions each year. For example, in FY2006/07, a savings of
$31,000 due to missed cycles is anticipated in the contract mowing line item accounts.
Regardless of which option is selected, all three options exceed the adopted budget. Due to
the probability of fewer completed mowing cycles during the season, staff would evaluate
contract expenditures and assess the need to revise the budget later in the year if necessary.
Based on the service provided and the cost savings benefit, staff recommends continuing the
general parks mowing contract and awarding the bid for FY2007108 to VMC Landscape
Services, in the amount of $304,362. After thorough evaluation, staff concluded that this
approach has provided, and can continue to provide, the opportunity to improve productivity
and efficiency in a fiscally responsible manner. The level of park maintenance service has
continued to increase during the first two years of this pilot program, while the overall cost of
providing these services has been controlled despite additional maintenance obligations for
new parks and trails. Other long term benefits include, maintaining staffing levels which
reduce the need for additional maintenance facility space for workers and equipment, and
lessens associated liability, workers compensation, and insurance and benefit costs. It further
reduces the need for equipment for such services.
Staff will present a PowerPoint presentation and is seeking input from City Council on the
General Parks Mowing Program options.
Respectfully submitted,
Bill Thornton
Assistant Director of Parks and Recreation
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. A.4
Subject: Adjournment
City of North Richland Hills
City Council Regular Meeting Agenda
North Richland Hills City Hall Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 16180
Monday, October 8, 2007
7:00 P.M.
A.0 Call to Order - Ma~ror Trevino
A.1 Invocation -Councilman Barth
A.2 Pledge -Councilman Barth
A.3 Special Presentation(,s~and Reco._ ni~n(s~
A.4 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or
Commission at a later date. In order to address the Council, please complete a
Public Meeting Appearance Card and present it to the City Secretary prior to the
start of the Council meeting. The Texas Open Meetings Act prohibits
deliberation by the Council of any subject which is not on the posted agenda,
therefore the Council will not be able to discuss or take action on items brought
up during the citizens presentation.
A.5 Removal of Item) from Consent A eq nda
B.0 CONSIDERAPPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed
to require little or no deliberation by the City Council and will be voted on in one
motion. There will be no separate discussion of these items unless a Council
Member so requests, in which event the item will be removed from the Consent
Agenda and considered.
B.1 Approval of Minutes of September 24, 2007 City Council Meeting
B.2 RP 2007-08 Consideration of a Request from Doug Sluiter of Gateway Church to
Approve a Replat of Lot AR, Block 6 and Tract 2B1A, Abstract 146 into Lot 4R,
Block 6, Crestwood Estates Addition for the NRH Campus of Gateway Church.
B.3 FP 2007-10 Consideration of a Request from Jim Makens to Approve a Final Plat
of Lot 4, Block 1, Gibson Addition (located in the 8700 Block of Precinct Line
Road -1.12 acres)
B.4 FP 2007-07 Consideration of a Request from Cliff Harris of Clifford Land
Company to Approve a Final Plat of Lots 1-4, Block A, Lots1-3, Block B, and Lots
1A-3, Block C, Briar Pointe Villas Addition located at Main Street and Amundson
Drive -1.590 acres).
B.5 FP 2007-11 Consideration of a Request from Bob Wyatt to Approve a Final Plat
of Lot 8, Block 3, Woodbert Addition located at 8120 Sayers Lane - 2.0 acres)
B.6 PU 2007-042 Authorize the Purchase for the Police Department Dictaphone
Recording Equipment from MynaVoice Equipment in the amount of $46,616.00.
B.7 PU 2007-048 Authorize Purchase of Cisco Network Firewalls from INX, Inc. in
the Amount of $39,999.32
B.8
Department in the Amount of $36,178.29.
PU 2007-050 Authorize Purchase of Radios from Motorola for the Police
C.0 PUBLIC HEARINGS
C.1 RP 2006-14 Public Hearing and Consideration of a Request from Jon Westrom
of Westrom and Walling Developers to Approve a Replat of Lot 11 A, Block 6 into
Lots 11 R1-11 R23, Block 6, Crestwood Estates Addition (located in the 8200
Block of Starnes Road - 3.673 acres).
C.2 SUP 2007-04 Public Hearing and Consideration of a Request from Tevia Davis
of RaceTrac Petroleum to Approve a Special Use Permit and Public Hearing for
a Landscape Variance at 5640 Rufe Snow Drive -Ordinance No. 2955
C.3 ZC 2007-10 Public Hearingand Consideration of a Request from Mark Perkins to
Approve a Zoning Change from "AG" Agricultural to "R-1" Single Family
Residential located in the 6900 Block of Walter Street - 0.60 acres) -Ordinance
No. 2954
D.0 PLANNING AND DEVELOPMENT
---
Items to follow do not require a public hearing.
There are no items for this category.
E.0 PUBLIC WORKS
There are no items for this category.
F.0 GENERAL ITEMS
F.1 GN 2007-088 Suspend the Effective Date of Atmos Energy Corporation's
Request to Increase Gas Utility Rates Within North Richland Hills -Resolution
No. 2007-058
F.2 GN 2007-090 Amending Section 14-2 & 14-395 of the North Richland Hills Code
of Ordinances Regarding Time Period Allowed for Restraining Dogs and Adding
New Definitions -Ordinance No. 2959
F.3 PU 2007-047 Approve Contract with Integrated Forensic Laboratories for
Forensic Testing Services far the North Richland Hills Police Department for
$34,$00 -Resolution No. 2007-057
F.4 PU 2007-051 Award of Bid to VMC Landscape Services in the amount of
$304,362 for Parks General Mowing Services
F.5 GN 2007-091 Appointment to Quad Cities DFW Economic Development
Foundation
F.6 INFORMATION AND REPORTS -Councilman Whitson
F.7 Adjournment
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. A.0
Subject: Call to Order-Mayor Trevino
clrY of
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. A.1
Subject: Invocation -Councilman Barth
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. A.2
Subject: Pledge -Councilman Barth
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: Special Presentation(s) and Recognitions}
Council Meeting Date: 10-8-2007
Agenda No. A.3
None.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 10-8-2007
Presented by: Agenda No. A.4
Subject: Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission at
a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. A.5
Subject: Removal of Item(s) from Consent Agenda
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 10-8-2007
Presented by: Agenda No. B.0
Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. B.1
Subject: Approval of Minutes of September 24, 2007 City Council Meeting
Recommendation:
To approve the minutes of the September 24, 2007 City Council Meeting.
MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 -SEPTEMBER 24, 2007
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
24th day of September, 2007 at 6:00 p.m. in the Council Work Room prior to the 7:00
p.m. regular Council meeting.
Present: Oscar Trevino Mayor
Suzy Compton Mayor Pro Tem, Council Place 3
John Lewis Council, Place 1
Ken Sapp Council, Place 2
Tim Barth Council, Place 4
David Whitson Council, Place 5
Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Staff Members: Larry J. Cunningham City Manager
Jim Starr Interim Assistant City Manager
Ogden Bo Bass Assistant City Manager
Karen Bostic Managing Director AdministrativelFiscal Services
Patricia Hutson City Secretary
Monica Solko Assistant City Secretary
George Staples City Attorney
Mary Peters Public Information Officer
Elizabeth Reining Assistant to City Manager
John Pitstick Planning & Development Director
Larry Koonce Finance Director
Mike Curtis Public Works Director
Jimmy Perdue Police Chief
Andy Jones Fire Chief
Eric Wilhite Chief Planner
Vickie Loftice Parks & Recreation Director
Sharon Davis Parks & Recreation Assistant Director
Thad Chambers Economic Development Director
Kirk Marcum Assistant Fire Chief
Jennipher Castellanos Budget Analyst
Call to Order
Mayor Trevino called the work session to order at 6:00 p.m.
A.0 Discuss Items from Regular City Council Meeting
There were no items discussed.
A.2 IR 2007-109 Police Department Public Service Announcement
Jimmy Perdue, Police Chief presented a DVD video on community involvement. The
Police Department continually strives to build a partnership with the community. One
innovative initiative by the Police Department is the broadcast of a public service
announcement (PSA), titled "Wouldn't It Be Great." This PSA utilizes the concept of
neighbor helping neighbor and promotes the awareness of many different types of crime
prevention strategies designed to make our community a safer place. Viewers are also
encouraged to visit the Police Department's website as another important tool designed
to provide communication with our citizens, business and visitors. Citicable will
broadcast the PSA on Charter Cable Channel 27 as well as other venues throughout
the City including the District Community Meetings. The "Wouldn't It Be Great" PSA will
focus on educating our citizenry on how the Police Department and the citizens working
together can help make the City of North Richland Hills an even safer place to live,
work, and play. There were no questions from the Council.
A.3 IR 2007-111 Tarrant Appraisal District Board of Directors -Upcoming Election
Karen Bostic presented the item. John R. Marshall, Executive Director, Chief Appraiser
of the Tarrant Appraisal District (TAD) has informed all affected taxing entities that the
terms of service (two years) of the five member Board of Directors will expire December
31, 2007 and it is time to begin the process of conducting an election of the board.
Each eligible taxing unit is allotted its share of 5,000 votes based on the 2006 adjusted
tax levy imposed by the taxing entity. The City of North Richland Hills has been
allocated 45 votes which may be cast collectively or separately for any nominee or
nominees. Entities may nominate one candidate for each of the five positions to be
filled, but are not required to make any nominations. After brief discussion and
questions by the Council, the consensus was to wait and see who was nominated and
cast votes from the nominated list.
A.4 IR 2007-110 Update on Drilling Activities at Graham Ranch
Bo Bass, Assistant City Manager explained that on Monday, October 8th Metroplex
Barnett Shale Incorporated will begin fracturing Graham Ranch #1. Mr. Bass introduced
Rob Shultz, Land Coordinator for Metroplex Barnett Shale. Mr. Shultz explained the
excitement of the project and introduced Steve Smith. Mr. Smith explained that
fracturing makes small cracks in the rock to help the gas flow into the wellbore. Once
the fracturing is complete, production at the site will begin. To prepare for this
fracturing, truck traffic carrying needed equipment will increase to and from the drill site.
The traffic will increase the week prior to October 8t"and last for five to six days. Trucks
will also be accessing the site the weekend prior to October 8th. The trucks will follow
city ordinances and only transport between 7 am and 7 pm on Saturday. The trucks will
be cleaned prior to leaving the site to reduce debris on Hightower Drive.
The fracturing will take five to six days to complete. After that, production at Graham
Ranch #1 will begin. At the beginning of production some flaring will occur. The flaring
will be directed to the ground, and into the fresh water tanklpond, will not be harmful to
nearby residents. Metroplex Barnett Shale Incorporated will be contacting those
residents before production begins to inform them about the production process. Mr.
Smith presented Council with a video of production which can be seen on the city
website www.nrhtx.com. He also presented a PowerPoint presentation with pictures of
previously completed drilling sites in other cities. Council was invited to visit the well
site on October 10th at 10:00 a.m. for a demonstration of the well and fracturing
operations. There were no questions from the Council.
A.5 Executive Session: Deliberation Regarding Economic Development Negotiations
as Authorized by Section 551.087 - 6625 Iron Horse Boulevard
Mayor Trevino announced at 6:35 p.m. that the Council would adjourn into Executive
Session as authorized by Chapter 551, Texas Government Code, specifically Section
551.087 deliberation regarding Economic Development negotiations.
A.6 Adjournment
Mayor Trevino announced at 6:53 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0
CALL TO ORDER
Mayor Trevino called the meeting to order September 24, 2007 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
Suzy Compton
John Lewis
Ken Sapp
Tim Barth
David Whitson
Scott Turnage
Tim Welch
Staff:
Larry J. Cunningham
Ogden Bo Bass
Patricia Hutson
Monica Solko
George Staples
Mayor Pro Tem, Council Place 3
Council, Place 1
Council, Place 2
Council, Place 4
Council, Place 5
Council, Place 6
Council, Place 7
City Manager
Assistant City Manager
City Secretary
Assistant City Secretary
Attorney
A.1
INVOCATION
Councilman Turnage gave the invocation.
A.2
PLEDGE OF ALLEGIANCE
Councilman Turnage led the pledge of allegiance.
A.3
SPECIAL PRESENTATION(S) AND RECOGNITIONS)
None.
A.4
CITIZENS PRESENTATION
Laverne O'Steen, 8429 Emerald Circle, showed a picture of a cracking brick column
and spoke on issues related to Block 1, Lot 40 Emerald Lakes Drainage Easement.
Mayor asked Bo Bass, Assistant City Manager about the structure. Mr. Bass
commented that the structure shown was sound and with any concrete as time passes it
would crack.
A.5
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
B.0
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVAL OF MINUTES OF SEPTEMBER 10, 2007 CITY COUNCIL
MEETING
B.2 GN 2007-083 APPROVE CANCELLATION OF NOVEMBER 26, 2007 AND
DECEMBER 24, 2007 CITY COUNCIL MEETINGS
B.3 PU 2007-045 AWARD BID FOR THE PUBLICATION OF THE "DISCOVER"
PARKS AND RECREATION BROCHURE TO MAC DIRECT IN THE AMOUNT
OF $33,994.20
6.4 PU 2007-046 AUTHORIZATION TO REJECT BIDS FOR THE HARWOOD
ROAD ENTRY SIGN
B.5 GN 2007-085 AMEND ARTICLE II, SECTION 22-310F THE CODE OF
ORDINANCES -EMERGENCY MANAGEMENT ORGANIZATION -
ORDINANCE N0.2952
6.6 PU 2007-044 AUTHORIZE CONTRACT RENEWAL WITH HARD KOUNTRY
CONCRETE AS PRIMARY CONTRACTOR AND PATCO UTILITIES, INC. AS
SECONDARY CONTRACTOR FOR THE MISCELLANEOUS CONCRETE
IMPROVEMENTS -RESOLUTION N0.2007-054
COUNCILMAN LEWIS MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN TURNAGE
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
PUBLIC HEARINGS
C.1
No items for this category.
PLANNING & DEVELOPMENT
D.1
Items to follow do not require a public hearing.
No items for this category.
PUBLIC WORKS
E.1
PW 2007-016 APPROVE A DESIGNATED NO PARKING ZONE FOR THE EAST
SIDE OF VANCE RD. FROM BOULEVARD 26 TO GLENVIEW DR., DAILY, FROM
8:OOAM TO 8:OOPM - ORDINANCE N0.2951
APPROVED
Mike Curtis, Public Works Director presented the item. The Public Works Department
has been working with North Richland Hills Baptist Church and a business owner in the
Liberty Bank building concerning parking and traffic issues on Vance Road. Several
concerns have been brought forward to the department.
• Pedestrians or visitors to the church building park in the bank parking lot on the
east side of Vance Road. When cars are parked on the east side of Vance
Road, visibility for pedestrians is limited as they walk between the parked cars to
visit the church on the west side of Vance Road.
• Vehicles are often left parked and unattended near the driveways for the bank
building. Their parking near the driveways prevents a clear line of site for the
motorists exiting the bank parking lot onto Vance Road. Motorists have difficulty
seeing approaching traffic on Vance Road.
• Traffic flow and emergency access can be impacted by having vehicles parked
on both sides of Vance Road. Vance Road will accommodate three lanes of
traffic. Parking on both sides of the roadway allow for only one through lane of
traffic, which can sometimes present problems for approaching traffic in opposite
directions. Emergency access can also be impacted with only one through lane
available.
Public Works has investigated each concern and found that parking on both sides of
Vance Road during the daily hours of 8:OOam to 8:OOpm does create concerns for traffic
flow and pedestrian safety. Recommendation that a No Parking Zone be established on
the east side of Vance Road from Boulevard 26 to Glenview Drive, preventing street
parking during the hours of 8:OOam to 8:OOpm on a daily basis. This No Parking Zone
will enhance the safety of pedestrians and motorists who visit the church and the bank
property.
COUNCILMAN SAPP MOVED TO APPROVE PW 2007.016 AND ORDINANCE N0. 2951.
COUNCILMAN WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
GENERAL ITEMS
F.1
GN 2007-082 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH LA TERRA STUDIO, INC. IN THE AMOUNT OF
$2fi,800 FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES
RELATED TO THE LIBRARY PARK PLAZA PROJECT
-RESOLUTION N0.2007-055
APPROVED
Vickie Loftice, Parks and Recreation Director presented the item. The approved Capital
Improvement Program includes funding for services of a Texas Registered Landscape
Architect for design and construction administration services related to the development
of an open green space located directly south of the new public library on Grand
Avenue. Request for Qualifications (RFQ) were sought for services to include the
preparation of construction documents based on a conceptual master plan developed
by City staff and construction administration related to the project. The requests were
sent out to various landscape architectural firms that specialize in this type of work. Six
proposals were received and after a thorough evaluation, a decision was made to
negotiate a contract with la terra studio, inc. A contract has been negotiated in the
amount of $26,800 which includes $800 to cover reimbursable expenses. The current
year capital budget includes $30,000 for design services and construction
administration with a total budget of $300,000 for the project. The Professional
Services Contract includes the development of construction documents based upon a
conceptual master plan created by City staff and construction administration services for
the project.
COUNCILMAN WELCH MOVED TO APPROVE RESOLUTION N0.2007-055. COUNCILMAN EARTH
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.2
PU 2007-043 AUTHORIZE PAYMENT TO MOTOROLA FOR RADIO MAINTENANCE
AGREEMENT -RESOLUTION N0.2007-053
APPROVED
Jimmy Perdue, Police Chief presented the item. The annual maintenance agreement
for all Motorola radios and related equipment is now due in the amount of $352,430.88.
The City of North Richland Hills has shared the maintenance costs included in this
agreement with the Cities of Bedford, Euless, Keller, Haltom City, Southlake, Colleyville,
Grapevine, Richland Hills and Tarrant County for the past twenty X20) years. The City
of North Richland Hills pays the amount in full and then is reimbursed $320,194.87 by
the other entities for their share of the radio maintenance. An Interlocal Agreement is in
place to facilitate this. The cities additionally receive a discount rate of 3.78% when the
contract is paid in an annual lump-sum payment. This year's annual lump-sum discount
from Motorola reflects savings of $13,875.60. Finance has performed a cost benefit
analysis verifying that this is the best payment option.
Currently, there are 3,231 radios and 31 radio consoles covered by this contract along
with some additional miscellaneous equipment. The Interlocal Agreements that were
written to accommodate this contract were implemented so as to provide bulk
discounting, thereby alleviating some of the costs on a per agency basis. The contract
allows for the repair of our radio equipment, replacement of portable antennas if lost or
damaged, replacement batteries for portables and other such items of benefit to the
agencies represented.
COUNCILMAN TURNAGE MOVED TO APPROVE PU 2007-043 AND RESOLUTION N0.2007-053.
MAYOR PRO TEM COMPTON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.3
GN 2007-084 CONSIDER AMENDMENT TO CHAPTER 104 GAS WELL DRILLING
AND PRODUCTION -ORDINANCE N0.2953
APPROVED
John Pitstick, Planning and Development Director presented the item. After reviewing
the Gas Well Drilling and Production Ordinance an additional change was considered to
the well setback section that would restrict drilling within one thousand five hundred feet
(1,500') of any freeway or principal arterial roadways within the city. This change will
require gas wells to be placed further back from major roadways and will encourage the
efficient development of property without encumbering prime properties with long term
gas well sites. This will also help with the potential blockage of primary arterials caused
by unforeseen emergencies involving gas well drilling or production. The proposed
setback can be reduced to a minimum of 300 feet with an appeal and approval of the
Gas Board of Appeals. This change will allow scrutiny of gas well sites near major
roadways within our community and help assure the viability and potential development
of prime properties as well as protection of transportation routes within North Richland
Hills.
COUNCILMAN WHITSON MOVED TO APPROVE GN 2007-084 AND ORDINANCE N0. 2953.
COUNCILMAN TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.4
GN 2007-087 APPROVE INTERLOCAL COOPERATION AGREEMENT WITH THE
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR OPERATION OF
COMMUTER RAIL SERVICE (TRINITY RAIL EXPRESS
APPROVED
Elizabeth Reining, Assistant to the City Manager presented the item. A renewal of the
Interlocal Cooperation Agreement with the North Central Texas Council of Governments
(NCTCOG) for the operation of the Trinity Rail Express (TRE) is being presented to all
of the mid-cities that do not fund the THE through sales tax. The cities being asked to
execute this agreement are Arlington, Bedford, Colleyville, Euless, Grand Prairie,
Grapevine, Haltom City, Hurst, and North Richland Hills. NCTCOG will be executing
separate agreements with each of the above participating cities. The current Interlocal
Cooperation Agreement with all the mid-cities expires September 30, 2007. The
NCTCOG is requesting a 10% increase for each city's contribution in the next contract
period, for FY 2008, FY 2009 and FY 2010. This increase would raise the City's
contribution from $67,946 a year to $74,741 a year. Originally, the NCTCOG requested
a contract increase of 14.6% based on increase ridership levels from the mid-cities.
But, at a July 30, 2007 meeting city representatives successfully lobbied the NCTCOG
to use the Consumer Price Index (CPI) increase instead of increased ridership levels.
The purpose of this agreement is to allow those cities that do not fund the THE through
sales tax to assist with ongoing operation and maintenance (0&M) costs through this
agreement. Each city's share of the 0&M costs is based on a ridership survey taken in
2005 and increased based on the CPI.
COUNCILMAN WELCH MOVED TO APPROVE GN 2007.087. MAYOR PRO TEM COMPTON
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.5
GN 2007-086 APPOINTMENT OF CHAIRMAN TO REINVESTMENT ZONE N0.1
AND CHAIRMAN TO REINVESTMENT ZONE N0.2
APPROVED
Patricia Hutson, City Secretary presented the item. In accordance with the Bylaws for
Reinvestment Zone Number One and Reinvestment Zone Number Two, the City
Council is to appoint the Chairman to both boards on an annual basis. Mayor Trevino
was appointed last October as Chairman to both boards.
COUNCILMAN WHITSON MOVED TO APPOINT MAYOR TREVINO AS CHAIRMAN FOR BOTH
REINVESTMENT ZONES N0.1 AND N0.2. COUNCILMAN TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.6
ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK
SESSION AGENDA
Council took action on the following item discussed in Executive Session:
Deliberation Regarding Economic Development Negotiations as Authorized by Section
551.087 - 6625 Iron Horse Boulevard
COUNCILMAN LEWIS MOVED TO APPROVE RESOLUTION N0. 2007-055. COUNCILMAN SAPP
SECONDED THE MOTION.
Mayor Pro Tem Compton stated Resolution No. 2007-056 provides that the City
Manager is hereby authorized to execute an Economic Development Incentive
Agreement with Fitz Manufacturing, LLC conditioned and as approved by the city's
attorney, granting a rebate equal to one half of the city business personal property ad
valorem taxes paid by the grantee to the City annually beginning January 1, 2008 for a
period of 5 (five) consecutive years subject to a commitment by the grantee to relocate
to a site in North Richland Hills and, for the term of the grant, to employ at least 120
persons at such site and to maintain business personal property at such site of a value
of at least $2,000,000.00.
MOTION TO APPROVE CARRIED 7-O.
F.7
INFORMATION AND REPORTS
IR 2007-112 UPDATE ON GAS DRILLING AT GRAHAM RANCH
Bo Bass, Assistant City Manager introduced Rob Shultz and Steve Smith with
Metroplex Barnett Shale, Inc. Mr. Smith updated the Council on the steps that would be
taking place for the first oil and gas drilling site in the City of North Richland Hills. Mr.
Smith explained that fracturing would be the first to take place. Fracturing makes small
cracks in the rock to help the gas flow into the wellbore. Once the fracturing is
complete, production at the site will begin. To prepare for this fracturing, truck traffic
carrying needed equipment will increase to and from the drill site. The traffic will
increase the week prior and last for five to six days. Trucks will also be accessing the
site the prior weekend and will follow city ordinances. The trucks will be cleaned prior to
leaving the site to reduce debris on Hightower Drive. The fracturing will take five to six
days to complete. After that, production at Graham Ranch #1 will begin. At the
beginning of production some flaring will occur. The flaring will be directed to the
ground and into the fresh water tanklpond, this will not be harmful to nearby residents.
Metroplex Barnett Shale Inc. will be contacting those residents before production begins
to inform them about the production process. Mr. Smith presented Council with a video
of gas production which can also be seen on the city website www.nrhtx.com. He also
presented Council with a PowerPoint presentation with pictures of previously completed
drilling sites in other cities.
F.8
INFORMATION AND REPORTS
Councilman Lewis made the following announcements.
The North Richland Hills Public Library will hold its annual Book Sale on Saturday,
September 29, from 9:00 a.m. to 4:00 p.m. Hardcover books will be sold for $1, while
paperbacks will be priced at 25 cents each. The library is located at 6720 NE Loop 820.
For more information, please call 817-427-6814.
Get to know your North Richland Hills Fire and Police Departments. Attend the NRH
Public Safety Expo from 10 a.m. to 3 p.m. on Saturday, October 6, at the Fire
Administration Facility, 7202 Dick Fisher Drive. There will be safety demonstrations and
information booths for all ages to enjoy. For more details, call 817-427-6900.
North Richland Hills is proud to present the Autumn Night Music concert series. On
Saturday, October 6, Me and My Monkey, a Beatles tribute band, will perform. On
Saturday, October 13, the Sfudio 54 Band will perform. Admission is free. Concerts
begin at 7 p.m. at Kay Granger Park at Mullendore Elementary. Guests are encouraged
to bring blankets and lawn chairs. Please consider walking to the park, as parking is
limited. For more information, call 817-427-6620.
Kudos Korner -Terry Wreay, Steven Lopez, and Tyler Boswell, Public Works
Department Street Division. A resident called to express appreciation for the prompt
response given after he reported a pothole on Smithfield Road. He said the pothole
was fixed the same day. He appreciated these employees for their speedy effort and
attention to detail in area of town that is heavily traveled. He said it is nice to know the
City has excellent services.
F.9
ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:03 p.m.
Oscar Trevino -Mayor
ATTEST:
Patricia Hutson, City Secretary
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. B.2
Subject: RP 2007-08 Consideration of a Request from Doug Sluiter of Gateway Church
to Approve a Replat of Lot AR, Block 6 and Tract 2B1A, Abstract 146 into Lot 4R, Block
6, Crestwood Estates Addition for the NRH Campus of Gateway Church.
Case Summary: The applicant, Doug Sluiter, representing Gateway Church is
proposing to replat a total of 10.60 acres. The purpose of the replat is to consolidate all
parcels of land the church owns into one. It includes an unplatted portion to the north,
tract 2B1 A containing 4.7899 acres, and the lot upon which the existing structure is
located, Lot AR containing 5.8126.
Current Zoning: "C-1"Commercial
Thoroughfare Plan: The proposed lot has frontage on Davis Boulevard, a 6-lane,
divided, principal arterial street (P6D) with varying width right-of-way, and on Starnes
Drive, a 2-lane, undivided, minor collector street (C2U) with varying width right-of-way.
Comprehensive Plan: The Comprehensive Plan depicts retail uses for this area.
The lot proposed by this plat is consistent with the plan since a church is a permitted
use in this zone.
Staff ReviewlRough Proportionality Determination: The Development Review
Committee has reviewed the plat and has determined that it complies with both the
Zoning and Subdivision Ordinances. The city's engineer has determined that based on
the improvements indicated on the public infrastructure construction plans this
subdivision will be required to assume 100% of the amount required for improvements.
Planning and Zoning Commission Recommendation: Approved Replat request by
vote of 6-0
Review Schedule:
Application: 7123!07 Final Hearing: 1018107 Total Review Time: 11 weeks
Recommendation: To uphold Planning and Zoning commission and approve the replat
request RP 2007-08
LOCATION MAP
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Replat - Gateway Church
Crestwood Estates Addition,. Black 6
~JW Corner of Starnes Road and Davis Boulevard
~11J-1_~~ Feet
Prepared by Planning 8123107 0 ~rnaa 2ao 3oa aoo
PUBLIC WORKS MEMO
N ~~H
CITY OF NORTH RICHLAND HILLS
MEMO
T0: Chad VanSteenberg, Assistant Planner
FROM: Gregory Van Nieuwenhuize, P.E., Assistant Public 1r+11orks Director
RE. RP 20x7-08
Crestwood Estates Addition -Gateway Church Tract
Block fi, Lot 4R
DATE: August 28, 2007
Pubic Works has reviewed the proposed Replat documents submitted to this office on
August 31, 2007 far the Crestwood Estates Addition; Block 6, Lot 4R property.
Replat
On August 31, 2007, the Public Works Department determined that the Replat far the
Crestwood Estates Addition; Block 6, Lot 4R ARP 2007-08} received by this office on
August 31, 2007, met the requirements of the Public Works Department in accordance
with the Subdivision Ordinance Chapter 110 of the City Cade}.
Rough Proportionality
The public improvements for Crestwood Estates Addition; Block 5; ~.ot 4R the
`'Subdivision'} include the installation of sidewalks along Starnes Road from the west
side of the existing westernmost driveway approach to the west property line the
`Starnes Sidewalks"). Additional sidewalks along Davis Boulevard will be required
when development beyond the current renovation of the on-site structure occurs.
Appropriate public sanitary sewer facilities, storm drainage facilities and water facilities
currently exist for the Subdivision, The construction of the Starnes Sidewalks is
required for the development of the Subdivision as proposed by the developer.
Therefore, the developer will be required to assume 100°/0 of the amount required for
such infrastructure improvements.
Chad VanSteenberg
RP 20Q7-08: Crestwood Estates Addition
Gateway Church Tract (Flack 5, Lot 4R}
August 31, 2x07
Page 2 of 2
Public Uvorks staff will be available to meet and further discuss this rough proportionality
determination. The developerlengineer/owner may dispute staff's proportionality
determination by filing a written appeal of this proportionality determination, along with
15 copies of such appeal, with the City Secretary within 1 o days of the date of the
Planning and Zoning Commission, The appeal shall comply with Section 110-455:
"Rough Proportionality Appeal" and Section 110-456: "Appeals Procedure" of the City
Code,
The above determination of proportionality is made pursuant to Section ~12.90~, Texas
focal Government Code by the undersigned professional engineer in the employ of the
City of North Richland Hills, licensed by the State o~Texas.
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EXCERPT FROM THE SEPTEMBER 6, 2007
PLANNING AND ZONING COMMMISSION MINUTES
RP 2007-08
Consideration of a Request from John Blacker of Kimley-Horn & Associates, Inc. to
Approve a Replat of Lot AR, Block 6 and Tract 2B1A, Abstract 146 into Lot 4R,
Block 6, Crestwood Estates Addition, Gateway Church, (Located in the 7500 Block
of Davis Boulevard-10.60 acres
Anna Carrillo, Civil Engineer of Kimley-Horn and Associates, Inc., 2767 Autumn Breeze,
Grand Prairie, TX came forward representing Gateway Church, requesting to replat 3
tracts of land into one single lot . She noted that there are no public improvements at
this time.
Don Bowen asked if the northern portion of this property is in the flood plain?
Eric Wilhite said yes it was. He stated the property is zoned C-1 and they are
requesting to replat the land for the use of a satellite campus of Gateway Church
located in Southlake. This campus will primarily be geared towards youth. Staff has
reviewed and it meets all the subdivision rules and regulations and recommends
approval.
APPROVED
Bill Schopper, seconded by Mike Benton motioned to approve RP 2007-08. The
motion as carried unanimously (6-0). Mark Haynes was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. 6.3
Subject: FP 2007-10 Consideration of a Request from Jim Makens to Approve a Final
Plat of Lot 4, Block 1, Gibson Addition (located in the 8700 Block of Precinct Line Road
-1.12 acres)
Case Summary: The applicant, Jim Makens, is proposing to final plat this 1.12 acre
tract near the intersection of Precinct Line Road and Davis Boulevard for commercial
development.
Current Zoning: "C-1"Commercial
Thoroughfare Plan: The lot has frontage on Precinct Line Road, a 7-lane, undivided
principal arterial (P7U) with a 120 feet right of way.
Comprehensive Plan: The Comprehensive Plan depicts retail uses for this area.
The lot proposed by this plat is consistent with the plan.
Staff Review I Rough Proportionality Determination: The Development Review
Committee has reviewed the plat and has determined that it complies with both the
Zoning and Subdivision Ordinances. The city's engineer has determined that no public
infrastructure improvements are required for the Gibson Addition.
Planning and Zoning Commission Recommendation: Approved final plat request by
vote of 6-0
Recommendation: To uphold the recommendation of the Planning & Zoning
Commission and approve final plat request FP 2007-10
Review Schedule:
Application: 6/28107 Final Hearing: 1018107 Total Review Time: 14 weeks
LOCATION MAP
N
FP 2007-~ 0
Final Plat
Gibson Addition Lot ~4, Block 1
8700 Block of Precinct Line Road
Feet
Prepared by Planning 8/23/07 0 45 90 180 270 360
City of Keller
PUBLIC WORKS MEMO
1~I ~~H
CITY OF NORTH RICHLAND HILLS
MEMO
T0: Chad VanSteenberg, Assistant Planner
FROM; Caroline Waggoner, Civil Engineer
SUBJECT; Gibson Addition; Block 1. Lot 4
FP 2007-10
DATE: August 20, 2007
Final Plat
(Informational Comment} The accompanying utility and drainage plans show a
proposed drive approach on Precinct Line Road for this lot. This drive approach meets neither
the City's nor TxDOT's minimum spacing criteria. Should a drive approach be sought for this
location in the future, a TiA wi(1 be required by the City in addition to any TxD4T permitting
requirements.
On August 20, 2007, the Public Works Department determined that the Final Plat for the
Gibson Addition; Block 1, Lot 4 ~FP 2007-10) received by this department an July 3, 2007 met
the requirements of the Public Works Department in accordance with Chapter 110 of the City
Code.
Public Infrastructure Construction Plans;
The Public Works Department has determined that no public infrastructure construction plans
are required for the Gibson Addition: Block 1, Lot 4.
Rough Proportionality
No additional paving, water, sanitary sewer, or drainage facilities are needed to provide
5eNICe t0 thlS lot.
The above determination of proportionality is made pursuant to Section 212,904, Texas
Loco! Government Code by the undersigned professional engineer in the employ of the City of
North Richland Hills, licensed by the State of Texas.
The Public Works staff will be available to meet and further discuss this rough
proportionality determination. The developerlengineerlowner may dispute staffs
proportionality determination by filing a written appeal of this proportionality determination,
along with 1 a copies of such appeal, with the City Secretary within 10 days of the date of the
Planning and Zoning Commission. The appeal shall comply with Section 110-455: "Rough
Proportionality Appeal" and Section 110-456: "Appeals Procedure" of the City Code.
cc: Gregory Van Nieuwenhuize, P.E.. Public Works Assistant Director
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EXCERPT FROM THE SEPTEMBER 20, 2007
PLANNING AND ZONING COMMISSION MINUTES
FP 2007-10
Consideration of a Request from Jim Makens to Approve a Final Plat of Lot 4, Block 1,
Gibson Addition, (Located in the 8700 Block of Precinct Line Road-1.12 acres)
Brian Toley, 3231 Harwood Drive, Bedford, TX, came forward representing the property
owner Jim Makens requesting a final plat of the Gibson Addition. This is the last tract in
the development. He explained that is was not platted with other properties because
they were uncertain what they were going to have in the end.
Eric Wilhite came forward stating this was all previously preliminary platted and has
mutual access dedicated to get to the back lot where the hair salon is located. The
Development Review Committee has reviewed this plat and it meets all the subdivision
rules and regulations and staff recommends approval.
APPROVED
Mike Benton motioned to approve FP2007-10, seconded by Kelly Gent. The
motion was carried unanimously (6-0). Mark Haynes was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. B.4
Subject: FP 2007-07 Consideration of a Request from Cliff Harris of Clifford Land
Company to Approve a Final Plat of Lots 1-4, Block A, Lots1-3, Block 6, and Lots 1 A-3,
Block C, Briar Pointe Villas Addition (located at Main Street and Amundson Drive -
1.590 acres).
Case Summary: The applicant, Clifford Land Company, LLC is requesting approval
of a final plat for an "RI-PD" Residential Infill -Planned Development. The 1.590 acre
site is located at 8209 Main Street, with Amundson Drive along the north. This tract lies
between Amundson Drive and North Main Street with a public park bordering the
eastern boundary of the development. The preliminary and final plats for this case are
running concurrently.
Current Zoning: The zoning of the subject property was recently changed to "RI-PD"
for an 8 residential and 3 open space lot development.
Thoroughfare Plan: The site has primary access by a new street connecting from
Amundson Drive to Main Street, both R2U local streets.
Comprehensive Plan: The Comprehensive Plan indicates retail uses for this area.
However, market conditions and site limitations make this residential use more viable at
this location.
Staff ReviewlRough Proportionality Determination: The Development Review
Committee has reviewed the plat and has determined that it complies with both the
established RI-PD zoning site plan and the Subdivision Ordinance. The construction of
public infrastructure improvements is required for the development of the site. Therefore,
the developer will be required to assume 100°/a of the amount required for such public
infrastructure improvements which will be indicated on the final approved public
infrastructure construction plans for the subdivision.
Planning and Zoning Commission Recommendation: Approved final plat request by
vote of 6-0
Recommendation: To uphold the recommendation of the Planning & Zoning
Commission and approve final plat, FP 2007-07.
Review Schedule:
Application: 412107 Final Hearing: 1018107 Total Review Time: 27 weeks
LOCATION MAP
N
FP 200-07
Final Plat -Briar Pointe Villas
Lots ~ -4, Block A; Lots ~ -3, Block B &
Lots 1-3, Block C - 8200 Black of Main Street
Feet
Prepared by Planning 5f11107 0 ~aa Sao aoo goo goo
PUBLIC WORKS MEMO
N ~~H
CITY OF NORTN RICHLAND HILLS
MEMO
T0: Chad VanSteenberg, Assistant Planner
FROM: Glenn Srnith, Engineer Associate
SUB,lECT: Briar Point Villas Addition; Block A, Lots 1-4; Block B, Lots 1-3;
Block C, Lots 1-3
PP 2007-04 & FP 2007-07
DATE; September 12, 2007
Public Works has reviewed the revised Preliminary & Final Plats submitted to this office
on September 11, 2007. All Public Works' requiremen#s have been met.
cc; Gregory Van Nieuwenhuize, P.E., Public Works Assistant Director
GES1pwm2007-1fi4
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EXCERPT FROM THE SEPTEMBER 20, 2007
PLANNING AND ZONING COMMISSION MINUTES
FP 2007-07
CONSIDERATION OF A REQUEST FROM CLIFF HARRIS, TO APPROVE A FINAL
PLAT OF LOTS 1-4, BLOCK A, LOTS 1-3, BLOCK B, & LOTS 1 A-3, BLOCK C,
BRIAR POINTE VILLAS (LOCATED ON MAIN STREET & AMUNDSON DRIVE -1.590
ACRES).
Eric Wilhite said that this is the final plat for the previous case, The preliminary plat
would have come sooner for approval but after speaking with staff and determined with
timing that it would be easier to leave them together, The final plat will go on to City
Council for approval and they will be released for construction permits to allow them to
get this subdivision underway. This meets all final plat regulations and staff
recommends approval.
APPROVED
Mike Benton, seconded by Steven Cooper motioned to approve FP 2007-07. The
motion was carried unanimously (6-0). Kelly Gent was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. B.5
Subject: FP 2007-11 Consideration of a Request from Bob Wyatt to Approve a Final
Plat of Lot 8, Block 3, Woodbert Addition (located at 8120 Sayers Lane - 2.0 acres)
Case Summary: The applicant, Mr. Bob Wyatt, is proposing to final plat this 2.0 acre
tract for development of a single family residence. A preliminary plat was approved on
December 21, 2006.
Current Zoning: "R-1-S"Special Single-Family Residential
Thoroughfare Plan: Currently, Sayers Lane ends approximately 80 feet prior to
reaching Lot 8. The applicant is required to extend a partial right of way (24 feet) to
access this lot. In addition, ahammer-head style turn around will be added as part of a
20 feet access easement to ensure adequate public safety access to the lot. This
configuration has been approved by the Fire Department.
Comprehensive Plan: The Comprehensive Plan depicts low density residential uses
for this area. The lot proposed by this plat is consistent with the plan.
Staff Rough Proportionality Determination: The Development Review Committee
has reviewed the plat and has determined that it complies with both the Zoning and
Subdivision Ordinances. The city's engineer has determined that this subdivision will be
responsible for the installation of water and pavement facilities and is required to
assume 100% of the amount necessary for such improvements.
Planning and Zoning Commissions Recommendation: Approval by 6-0 vote of the
request.
Recommendation: To uphold the Planning & Zoning Commission and approve final
plat request FP 2007-11.
Review Schedule:
Application: 7130107 Final Hearing: 10/08/07 Total Review Time: 10 weeks
LOCATION MAP
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lei ~H
A FP 2007-11
Final Plat
Woodbert Addition, Lot 8, Block 3
8100 Block of Sayers Lane
u.\-r.-
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Prepared by Planning 8127107 0 ~~o soo so0 900 1,200
PUBLIC WORKS MEMO
N ~~H
CITY OF NORTH RICHLAND HILLS
MEMO
Y0. Chad VanSteenberg, Assistant Planner
FRAM: Caroline Waggoner, Civil Engineer
SUBJECT: Woodbert Addition; Block 3, Lot 8
FP 2007-11
DATE: August 20, 2007
Final Plat
On September 12, 2001, the Public Works Department determined that the Final Plat far the
Woodbert Addition; 81ock 3, Lot 8 (FP 2007-11) received by this department on September 12,
2007 met the requirements of the Public Works Department in accordance with Chapter 110 of
the City Code.
Public Infrastructure Construction Plans;
0n September 12, 2007, the Public Works Department determined that the Public
Infrastructure Construction Plans for the Woodbert Addition the "Subdivision"}, received by
this department on September 5, 2007, met the requirements of the Public Works Department
in accordance with the Subdivision ordinance (Chapter 110 of the City Code}.
~~ , r.
. ~~ ~-
Garoline Waggoner, P.E
Civil Engineer
cc; Gregory Van Nieuwenhuize, P.E., Public Works Assistant Director
GLW~'pwm2007-166
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EXCERPT FROM SEPTEMBER 20, 2007
PLANNING AND ZONING COMMISSION MINUTES
FP 2007-11
CONSIDERATION OF A REQUEST FROM BOB WYATT TO APPROVE A FINAL
PLAT OF LOT 8, BLOCK 3, WOODBERT ADDITION (LOCATED AT 8120 SAYERS
LANE-2 ACRES).
Johnny Williams, Whiftield Hall Surveyors, 48 Stonegate Drive, came forward
representing the applicant. Mr. Williams said that this is a 2 acre tract of land and
meets standards for a larger house. It will be for a single family residence and believes
that owner intends to have a detached garage type shop once the house is built.
Bill Schopper said that he was concerned about the concrete at the North end for the
fire turn around. There will be a large expanse of concrete and typically when you have
concrete the owners might think that they would be able to use to park boats and
Recreational Vehicles. I just want to be sure that the property owner is aware that this
area is supposed to be left open for fire access.
Mr. Williams said that he has not seen the construction plans but believes that the
owner intends to construct his drive with the hammer head configuration that has been
approved by the fire department. Mr. Williams does not believe that the homeowner
intends to park any of his vehicles in that area.
Bill Schopper said that this was his big concern.
Bob Wyatt said that he is the owner of the lot. He said that the hammer head would be
inside the property and that he will be working it out like the church and would be
covering the section of the hammer head where grass will grow over it. The turn into
the lot will go into the fence and said that they will not be parking in front.
APPROVED
Don Bowen, seconded by Mike Benton motioned to approve FP 2007-11. The
motion was carried unanimously (6.0). Kelly Gent was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Finance Council Meeting Date: 10-8-2007
Presented by: JPerdue/LKoonce Agenda No. B.6
Subject: PU 2007-042 Authorize the Purchase for the Police Department Dictaphone
Recording Equipment from MynaVoice Equipment in the amount of $46,616.00.
The North Richland Hills Police Department has been using a Dictaphone Freedom
recording system which is approaching the five (5) year end-of-life cycle. The
Dictaphone Freedom equipment is no longer made or sold and the company that has
bought them out is no longer supporting existing equipment. The Police Department
wishes to upgrade and enhance the functions of its current system by adding a new
voice communications recording system.
we contacted several State Catalog Information Service Vendors for quotes and three
recorders were selected to be evaluated by the Police Department. All three systems
function equally as well except for the price and a few functional differences. The
MynaVoice equipment (sold by ATO solutions) has all the functionality and is user
friendly. The price includes the equipment with a one year warranty.
Company Total Price
MynaVoice Equipment $46,616.00
Vista Comm Equipment $48,728.00
Commercial Electronics $48,102.89
The MynaVoice can archive recordings to more than one place at the same time and
recordings can be archived off site. The new recorder has twice the capacity of the
current Dictaphone equipment allowing jail control and the lobby phones to be recorded.
There will be a new "record on demand" feature so administrators or investigators can
record a phone call from an icon on their computer desktops and save it for future use.
Phone calls recorded from the 9-1-1 phone system will be tagged with caller ID
numbers making it much easier to find phone calls when they are needed by the District
Attorney or others. The system comes with Quality Assurance software for each
dispatcher. Quality Assurance on medical calls for assistance will soon be mandated in
all dispatch offices. Quality Assurance allows the supervisors to review and grade
employees on how well they deliver customer service.
Recommendation:
Authorize the Purchase of the Police Department Dictaphone Recording Equipment
from MynaVoice Equipment in the amount of $46,616.00.
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: KspoonerlLKoonce
Council Meeting Date: 10-8-2007
Agenda No. 6.7
Subject: PU 2007-048 Authorize Purchase of Cisco Network Firewalls from INX, Inc. in
the Amount of $39,999,32
In the approved budget Council appropriated funds to replace the City's current Avaya
network firewall. The existing equipment was purchased and installed in 2003 and is at
the end of its lifecycle. Additionally, the vendor is no longer providing updates or
support for the firewall. The firewall is the City's link to and protection from the outside
world (internet). It provides City employees access to City systems from home and
while away on City business through a Virtual Private Network (VPN).
Information Services staff evaluated the available solutions and are recommending the
purchase of two Cisco Adaptive Security Appliances based on its next generation of
security, Cisco's reputation in the market and the availability of local training. This
equipment will provide security and access for the City of North Richland Hills' computer
systems. For redundancy and disaster recovery the appliances will be placed at both
points where the City receives Internet service, one at City Hall and the other at the Fire
Administration building. A high speed router will automatically route traffic between the
two firewalls and provide the highest availability to City services.
INX, Inc. participates in the State of Texas Department of Information Resources (DIR)
cooperative purchasing program. By participating in the DIR program the City meets all
State of Texas competitive bidding requirements for this purchase.
Recommendation: Authorize Purchase of Cisco Network Firewalls from INX, Inc. in the
Amount of $39,999.32
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: JPerduelLKoonce
Council Meeting Date: 10-8-2007
Agenda No. B.8
Subject: PU 2007-050 Authorize Purchase of Radios from Motorola for the Police
Department in the Amount of $36,178.29.
In the approved budget, Council allocated funds for the purchase of radio equipment for
the Police Department. This purchase includes a consolette radio for Dispatch as a
backup to the existing consolettes that are used for recording police and fire radio
traffic. With the addition of three police motorcycles the department will need to
purchase a third mobile motorcycle radio to complete the outfitting of these units. This
purchase also includes eight (8) portable radios for new officers coming out of the
academy and two (2) mobile units to replace two (2) older police vehicle units.
Motorola is a Sole Source for radio equipment meeting the specifications and
communication requirements of the North Richland Hills Police Department. Motorola
Inc. has provided information to substantiate the fact that their position concerning sole
source status has not changed and that Motorola Inc. is the sole source manufacturer
and distributor of this equipment in regards to compatibility of equipment, components,
accessories, replacement parts or service as part of the consideration of this purchase.
Recommendation: Authorize Purchase of Radios from Motorola for the Police
Department in the Amount of $36,178.29.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. C.0
Subject: PUBLIC HEARINGS
cirY of
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. C.1
Subject: RP 2006-14 Public Hearing and Consideration of a Request from Jon
Westrom of Westrom and Walling Developers to Approve a Replat of Lot 11A, Block 6
into Lots 11 R1-11 R23, Block 6, Crestwood Estates Addition (located in the 8200 Block
of Starnes Road - 3.673 acres).
Case Summary: The applicant is proposing to replat a total of 3.673 acres for
Crestwood Estates Addition. This would replat Lot 11 A, Block 6 into Lots 11 R1 -
11R23, Block 6. This project was approved for "RI-PD" Residential Infill -Planned
Development zoning in January of 2007. The site is located on Starnes Road just west
of Davis Boulevard behind the future North Richland Hills Gateway Church campus.
Current Zoning: "RI-PD" Residential Infill -Planned Development. Approved
January 2007- for 18single-family lots, 4 open space lots and private street.
Thoroughfare Plan: The site has one private street of varying width, Park Place
Drive, and a single access point onto Starnes Road, a 2-lane, undivided, minor collector
(C2U) with 60 feet of right of way.
Comprehensive Plan: The Comprehensive Plan depicts publiclsemi-public uses for
this area. However, the city has no plans to use the site for those purposes. This
property was previously zoned Commercial before being changed to "RI-PD".
Staff ReviewlRough Proportionality Determination: The Development Review
Committee has reviewed the plat and has determined that it complies with both the
Zoning and Subdivision Ordinances. The city's engineer has determined that based on
the improvements indicated on the public infrastructure construction plans this
subdivision will be required to assume 100% of the amount required for improvements.
Planning and Zoning Commission Recommendation: Approved replat request by
vote of 6-0
Review Schedule:
Application: 7!9/07 Final Hearing: 1018107 Total Review Time: 8 weeks
Recommendation: Approve replat request RP 2006-14.
LOCATION MAP
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A RP 2006-14
Replat
Crestwood Estates Addition, Lots 11 R1-11 R23, Block 6
8200 Block of Starnes Rd.
Feet
Prepared by Planning 8/30/07 0 130 260 520 780 1,440
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING
CITY OF NORTH RICHLAND HILLS
C TY COUNCIL
Case #: RP 2006-14
Applicant: Westrom & Walling Developers
Location: Starnes Road and Forest Lane, (3.67 Acres)
You are receiving this notice because you are a property owner of record within
200 feet of the property shown on the attached map.
Purpose of Public Hearing:
A public hearing is being held to consider a request from Jon Westrom, representing
Westrom & Walling Developers to replat Lot 11 R1-11 R23, Block 6, Crestwood Estates.
Public Hearing Schedule:
Public Hearing Date: CITY COUNCIL
MONDAY, OCTOBER 8, 2007
Meeting Time: 7:00 P.M.
Meeting Location: CITY COUNCIL CHAMBERS
7301 N. E. LOOP 820
NORTH RICHLAND HILLS, TEXAS
If you have any questions or wish to submit a petition or letter concerning the
above request, please contact:
Planning Department
City of North Richland Hills
7301 Northeast Loop 820
North Richland Hills, Texas 76180
Phone (817) 427-6300
Fax (817) 427-6303
PROPERTY OWNER NOTIFICATION LIST
Jerr~T Hall Fred Kidd Rosa Austin
83p4 Forrest Oak Dr. 8133 Woods Lane 7904 Green Valley Drive
Fort Wort, TX 76180 Fort Wort, TX 76180 Fort Worth TX 76180
Gateway Church
500 S. Nolen Urive Ste 300
Southlake TX 76p92
Mark & Carloyn Johnson
PO BOX 1035
Ashburn VA 20146
Nisher, Inc.
8504 Precinct Line Rd Ste 10p
Colley~rille TX 76034
Ulizabeth Walker
8121 Starnes Road
Fort Worth TX 7618p
Allan & Susan Fit'iwater
7409 Forrest Lane
Fort Worth TX 76180
Doug Jennings
5p0 W.13`" St. Ste 100
Fort Worth TX 76102
WCJ Davis 99 Ltd
500 W, l3`" St Ste 100
Fort Worth TX 761p2
Scottie Ingram
7424 Forrest Lane
Fort t'Vorth TX 76180
Janice Crow Orville
7432 Forrest Lane
Fart Worth TX 76180
Jack Vise
742p Forrest Lane
Fort Worth TX 76180
Jennifer Wilson Marvin Smith
7412 Forrest Lane 8004 Main Street
North Richland Hills TX 7618p North Richland Hills TX 7618p
Albert Bertram Judith Ghandi Morris
7400 Forrest Lane 733b Timberidge Road
Fort Worth TX 76180 Fort Worth TX 76180
Nancy & Teresa Duncan Brian & Donna Bradley
7320 Forrest Court 7316 Forrest Court.
Fort Worth TX 76180 North Richland Bills TX 76180
Paul Littlejohn Karen Saunders
7325 'l~imberidge 7329 Timberidge
Fort ~~v'orth TX 761$0 Fart Worth TX 76180
David "fober Maryellen Grimes
7336 Timberidge 8208 Starnes Road
Fort worth TX 76180 Fort Worth TX 76180
Joseph Gieder
7428 Forrest Lane
Fort Worth TX 76180
Paul Littlejohn
7416 Forrest Lane
North Richland Hills TX 76180
Jerry Mollett
7404 Forrest Lane
North Richland Hills TX 76180
Marl Endicott
7340 Timberidge
Fort Worth TX 76180
Beth Law
7312 Forrest Court
Fort Worth TX 76180
Norma Douglas
7111 Snyder Road
Memphis TN 38125
Audra Bishop
7321 Forrest Court
Fort Worth TX 761$0
PROPERTY OWNER LIST (continued)
Douglas Curry
7469 Timberhill Drive
Fort Worth TX 761.$0
Clarence Miller
746$ Timberhill
Fort'4'Vorth TX 761$0
Michael & Amber Barnhil
7421 Forrest Lane
Fort Worth TX 761$0
Terry & Denna Mizell
9025 Tvne Trail
Fort Worth TX 7611$
Frank J. Molinets
'1413 Forrest Lane
Fort Worth TX 76180
PUBLIC WORKS MEMO
Ni~H
CITY OF NORTH RIGHLAND HILLS
MEMO
T0: Chad VanSteenberg, Assistant Planner
FROM: Caroline Waggoner, Civil Engineer
SUBJECT; Crestwood Estates Re Plat
RP 2006-14
QATE: August 28, 2007
Public Works has reviewed the RePlat submitted to this office on August 20, 2007. We
have the following comments:
R
an August 2$, 2007, the Public Works Department determined that the Final Plat for the
Crestwood Estates Addition; Block fi, Lots 11 R1-11R23 (RP 200fi-14} received by this
department on August 20, 2007 met the requirements of the Public Works Department
in accordance with Chapter 110 of the City Code.
Final Infrastructure Construction Plans
On August 28, 2007, the Public Works Qepartment determined that the Public
Infrastructure Construction Plans for the Crestwood Estates Addition; Block 6, Lots
11 R1-11 R23 (the "Subdivision"), received by this department on August 20, 2007, met
the requirements of the Public Works Department in accordance with the Subdivision
Ordinance Chapter 110 of the City Code.
aroline Waggoner, P.E.
Civil Engineer
cc: Gregory Van Nieuwenhuize: P.E., Public Works Assistant Director
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EXCERPT FROM THE SEPTEMBER 6, 2007
PLANNING AND ZONING COMMISSION MINUTES
RP 2006-14
Consideration of a Request from Jon Westrom of Westrom & Walling Developers to
Approve a Replat of Lot 11A, Block 6 into Lots 11 R1-11 R23, Block 6, Crestwood
Estates Addition, (Located in the 8200 Block of Starnes Road-3.673 acres).
Barry Walling of Westrom and Walling Developers, 1105 Brown Trail, Bedford, TX
came forward with a request to replat the subdivision behind the former Winn Dixie
grocery store with 18 lots cutting in a private street for single family units.
Eric Wilhite explained that this property was recently reviewed by P & Z and rezoned
for RI-PD Residential Infill -Planned Development. He explained that it conforms to
previously approved RI- PD as it relates to the lot configurations and some of the
common open space that the HOA will have.
Mike Benton asked if there would be trees and rod iron fencing along the subdivision?
Eric Wilhite stated that there would be vegetation maintained and masonry screening
fencing would be installed by the subdivision and are secured by the construction plan
and conformed to the RI-PD. They meet all the subdivision rules and regulations and
staff recommends approval.
Mike Benton asked if the trees along the back would be saved ?
Eric Wilhite stated that several things had to be changed based on City Council review
to get a mutual access back to the alley that serves the back portion. Some of the trees
that staff had wanted to save due to the requirement placed on the developer to get final
approval.
APPROVED
Steve Cooper, seconded by Don Bowen motioned to approve RP 2006-14. The
motion was carried unanimously (6-0). Mark Haynes was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. C.2
Subject: SUP 2007-04 Public Hearing and Consideration of a Request from Tevia
Davis of RaceTrac Petroleum to Approve a Special Use Permit and Public Hearing for a
Landscape Variance at 5640 Rufe Snow Drive -Ordinance No. 2955
CASE SUMMARY: RaceTrac Petroleum of Atlanta, Georgia is requesting a revision to
a previously approved Special Use Permit (SUP) and also requesting a variance to the
landscape setback along Rufe Snow Drive. Because of this landscape variance request,
the City Council will also be sitting as the Landscape Review Board as established in
Section 114-75. Since the SUP has a bearing on the landscape variance, both items
can be considered concurrently. The Mayor will need to announce that the Council will
also be sitting as the Landscape Review Board.
These items are being requested in order to expand the parking and vehicle circulation
area that currently serves the facility. RaceTrac is expanding the parking area to
accommodate the increase in volume of customers due to food and beverage upgrades
inside the store. A portion of the lot will still remain undeveloped to the south of the
proposed parking lot expansion.
The parking lot expansion will also include the closure of the existing drive access onto
Rufe Snow which will be relocated to the south as indicated on the site plan. This will
improve the previous condition of the traffic flow that was determined by a transportation
impact analysis done for the original site development. The drive will now line up directly
with Eagle Crest Drive to the west.
Because of the existing site configuration and the expansion of Rufe Snow Drive, as
part of the SUP the applicant is requesting a minor variance to the 15 feet landscape
setback requirement in the area of the transition of the existing parking circulation to the
new. This would only be a slight deviation from the setback requirement along the Rufe
Snow Drive right-of-way. The variance area is located at the transition of the existing
parking to the proposed parking area just to the north of the new drive entrance. At the
most the reduction of the15 feet setback is seven (7) feet to one (1) foot for
approximately 30 feet, totaling approximately 160 square feet. As part of the request the
applicant is doing the required parking lot landscape screening, and is adding additional
trees to the Rufe Snow Drive and Trinidad Drive street frontages. Landscape vegetation
in the form of evergreen trees is also being added along the east property line along the
adjacent residential zoning.
Staff believes these landscape and site improvements to the developed portion and the
expansion portion will greatly enhance the site and bring both into conformance with
current development standards as much as possible.
EXISTING ZONING: Existing zoning is "C-1" Commercial with a Special Use Permit
Site Plan approval for a convenience store. The original SUP was approved on June 24,
2006
EXISTING PLATTING: Lot 3, Block 35, Holiday West Addition.
COMPREHENSIVE PLAN: The Comprehensive Plan depicts retail uses for this area.
These uses include a variety of retail including personal and business service
establishments, retail strip centers and offices.
ADJACENT ZONINGILAND USE:
North: "I-2" l street ROW
East: "R-7" (multi-family
South: "C-1" I commercial
West: "I-2" 1 street ROW
THOROUGHFARE PLAN: The site fronts Rufe Snow Drive, a seven lane, undivided
principal arterial (P7U).
STAFF RECOMMENDATION: Staff is in support of the SUP request based on the
facility operating without any issues or negative impacts on adjacent properties that staff
is aware of since its construction.
Planning and Zoning Commission Recommendation: Approved SUP 2007-04 with
150 square feet encroachment of the 15 feet landscape setback as indicated on site
plan with a vote of 6-0.
Review Schedule:
Application: 8120107 Final Hearing: 1018107 Total Review Time: 7 weeks
RECOMMENDATION: To uphold Planning and Zoning Commission
recommendation to approve SUP 2007-04, Ordinance 2955, and to further approve the
variance for the 15 feet setback as requested and identified on the site plan.
LOCATION MAP
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V
SUP 207-~4
Special Use Permit
R~ceTr~c Petroleum
Holiday West Addition, Lot 3, Block 35
536 Rufe Snow Driue
Pre ared b Plannrn 9105107 Feet
p Y 9 0 Sao 2oa aaa sao 800
NOTICE OF PUBLIC HEARING
~~~''~ `~ ~~ NOTICE OF PUBLIC HEARING
~: :~
,~ , '''''
`~ CITY OF NORTH RICHLAND HILLS
,.~
~r~x~;~ PLANNING AND ZONING COMMISSION
CITY COUNCIL
Case #: SUP 2047-04
Applicant: Tevia Davis representing RaceTrac Petroleum
Location: 5fi40 Rufe Snow Drive, X2.416 Acres)
You are receiving this notice because you are a property owner of record within 200
feet of the property shown an the attached map.
Purpose of Public Hearinq~
A public hearing is being held to consider a request from Tevia Davis, representing RaceTrac
Petroleum, to increase the parking capacity at an existing location. This property of interest is
located at 5640 Rufe Snow Drive.
Public Hearing Schedule:
Public Hearing Dates: PLANNING AND ZONING COMMISSION
THURSDAY, SEPTEMBER 20, 2007
If recommended for approval by the Planning and Zoning Commission, this zoning
request will be heard by the Gity Council on:
CITY COUNCIL
MONDAY, OCTOBER 8, 2007
Both Meetings Time:
Both Meetings Location:
7:00 P.M.
CITY COUNCIL CHAMBERS
7301 N. E. LOOP 820
If you have any questions or wish to submit a petition or letter concerning the above
request, please contact:
Planning Department
City of North Richland Hills
73Q1 Northeast Loop 82Q
North Richland Hills, Texas 7618Q
Phone (817} 427-63QQ
Fax X817} 427-6303
PROPERTY OWNER NOTIFICATION LIST
Mountain Prize Inc. Rufe SnoF4 Plata Ltil. alliance PP2 FX~ LP
PO BOX 1OS03> 5930 I.i3J Frcc~-~a~~ Ste, X00 200 Augusta Drive Stc, a~0
Atlanta, G,a 3038 Dallas,'I~~~ 7520 Housron, TY 7707
1~IBF In~~cstments
1?90 `~' Pionccr Pk~~~~. #303
Grand Prairie, TX 7501
H&K auto Tech, Inc.
5619 Rufc Snore Drive
~`orth Richland IIills, TX 7G1$0
I'S Texas Holdings Ltd
Dept. Pt. Tx. 21201
PO BOX 2a02~
Glendale, 0191221
lntotii°n Suites
1727 Paces Ferr~~ Road SF. #II 1200
Atlanta, G.130339
Daniel and Arlene Pistone
108$0 Inspiration Circle
Dublin, C'a 9~~b8
Shemwell-Carter Restaurant Inc,
PU 130X 177
Keller, TX 7b2~4
The :1lunson Rcalty Company Texas Tierra III Ltd. North Fart ~i'orth Bank
30~ ~'~', ti'4'oodard Street PO BUX SG1A 633 Folsom Strcet FL 6
Denison, TX 7020 :Midland, TX 7970$ San Fransisco, CA 9x107
ORDINANCE N0.2955
SUP 2007-04
AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
AMENDING THE COMPREHENSIVE PLAN AND THE
COMPREHENSIVE ZONING ORDINANCE BY AMENDING A SPECIFIC
USE PERMIT TO ALLOW INCREASED PARKING AT 5636 RUFE
SNOW DRIVE; ESTABLISHING A PENALTY; PROVIDING FOR
PUBLICATION AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent
to real property owners within 200 feet of the property herein described at
least 10 days before such hearing; and,
WHEREAS, notice of a public hearing before the City Council was published in a
newspaper of general circulation in the City at least 15 days before such
hearing; and,
WHEREAS, public hearings to zone the property herein described were held before
both the Planning and Zoning Commission and the City Council, and the
Planning and Zoning Commission has heretofore made a
recommendation concerning the zone change; and,
WHEREAS, the City Council is of the opinion that the zone change herein effectuated
furthers the purpose of zoning as set forth in the Comprehensive Zoning
Ordinance and is in the best interest of the citizens of the City of North
Richland Hills; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance
and the zoning map of the City of North Richland Hills are hereby
amended by changing the zoning of a parcel of property described by
metes and bounds on Exhibit A hereto, and amending a specific use
permit by approving an amended site plan attached hereto as Exhibit B to
allow increased parking at an existing location. The SUP is further
amended by reducing the required landscape buffer by 160 square feet.
Section 2: Any person, firm or corporation violating any provision of the
Comprehensive Zoning Ordinance and the zoning map of the City of North
Richland Hills as amended hereby shall be deemed guilty of a
misdemeanor and upon final conviction thereof fined in an amount not to
exceed Two Thousand Dollars ($2,000.00}. Each day any such violation
shall be allowed to continue shall constitute a separate violation and
punishable hereunder.
Section 3: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clause of this ordinance
two times.
Section 4: This ordinance shall be in full force and effect immediately after passage.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on the 8th day of October, 2007.
By:
ATTEST:
Patricia Hutson, City Secretary
CITY OF NORTH RICHLAND HILLS
Oscar Trevino, Mayor
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
John Pitstick, Planning & Development Director
EXHIBIT A
Metes and Bounds
2.414 Acres
lot 3, Black 35, Holiday West Addition, Section 8
W. W, Wallace Survey A - ifa6
North Richland Hills, Tarrant County, Texas
BEING a tract of land situated in the W. W. Wallace Survey Abstract 166, all of Lot
3, Block 35, Holiday West Addition, Section 8, an Addition to the City of North
Richland Hills as recorded in Cabinet A, Slide 3059, Plat Records Tarrant County
Texas (PRTCT}, and being mare particularly described by metes and bounds as
follows: basis of bearing. being the West line of said Lot 3 (called North OO°15'14"
East)):
BEGINNING at a '/2-inch iron rod with plastic cap marked "BHB INC" set (iron rod
set) far the Northeast corner of said Lot 3, same being the Northwest career of Lat
2R, Black 35, Holiday West. Addition, Section 8 as recorded in Volume 388-184, Page
99 PRTCT, and being an the south right of way for Trinidad Drive {variable width
right of way};
THENCE South 00°20'26" West with the line common to said Lots, a distance of
490.22 feet to a 1/z-inch iron rod found far the Northeast earner of the called
remainder of Lot 1, Block 35, Holiday West Addition, Section 8, an addition to the
Crty of North Richland Hills, Tarrant Count, Texas, as retarded in Volume 388-159,
Page 79 PRTCT;
THENCE North 89°59`23" West along the North line of said remainder Lat i, a
distance of 214.35 feet to a iron rod set for the Southwest corner of said Lot on the
East right of way line for Rufe Snaw Drive (variable width right of way), Pram said
point a found "X" in concrete bears North 89°59' West, 6.1 feet;
THENCE North 00°22'49" East with said right of way, 491.65 feet to a iron rod set
for the Northwest corner of said Lot and the Southeast corner of the intersection of
Rufe Snaw Drive and Trinidad Drive, from said iron rod a ~/z-inch iron rod found
bears North 55°49' West, a distance of 1.6 feet and a 5/8-inch iron found bears
North 81°43' West, a distance 7.3 feet;
THENCE South 89°37'38" East with the south line of Trinidad., a distance of 214.10
feet to the R4INT OF BEGINNING containing 2,414 acres or 105,145 Square Feet
of land more or less.
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EXCERPT FROM THE SEPTEMBER 20, 2007
PLANNING AND ZONING COMMISSION MINUTES
SUP 2007-04
PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEVIA DAVIS,
REPRESENTING RACETRAC PETROLEUM, TO APPROVE A SPECIAL USE
PERMIT TO INCREASE THE PARKING CAPACITY AT AN EXISTING STORE
LOCATION. THE PROPERTY OF INTEREST IS LOCATED AT 5640 RUFE SNOW
DRIVE.
Chairman Shiflet opened the public hearing at 7:03 p.m.
Thomas Hoover, Thomas Hoover Engineering, LLC, 1361 W. Euless Blvd, Suite 99,
came forward in support of the proposal for the Special Use Permit to allow them to
increase the parking capacity at the existing RaceTrac store at 5640 Rufe Snow Drive.
Mr. Hoover explained that as well as the parking lot expansion they would be relocating
their existing driveway further south which would line it up with Eagle Drive. They have
already met with engineering and Public Works and have determined that the relocation
of the drive further away from the intersection would allow for a better situation for Rufe
Snow. They will also be installing another fire lane which will allow for better access for
the fire department. In order to connect to the existing parking lot it will be necessary to
encroach into the 15 foot landscape buffer. The buffer was moved when the right of way
acquisition occurred. They have provided more landscaping to alleviate the
encroachment.
Eric Wilhite said that a Special Use Permit was previously approved but the original
development plan has been expanded upon which requires them to come before the
commission to approve the changes. They will be closing the existing driveway and
relocating it further south. The applicant worked with staff to evaluate what
improvements could be made to bring the existing site up to current development
standards with the expansion. The transition area that encroaches into the landscape
buffer is approximately 160 square feet along Rufe Snow Drive. The applicant has
added more trees than would be required in the expansion area and is maintaining the
15 ft. landscape buffer along the other side. They will also be adding the required
evergreen tree massing on a 40 ft spacing along the rear landscape buffer adjacent to
the multi-family. Trees will also be added along Trinidad that weren't originally required.
Staff discussed the proposal at Development Review Committee level and feel that this
will enhance the site and create a better parking area. This will also allow for larger
parking spaces for contractors vehicles and trailers. Staff reviewed the SUP and
recommend approval with condition of the landscape encroachment.
Chairman Shiflet asked if that encroachment had any impact on the sidewalk?
Eric Wilhite said no. The sidewalks are all outside in the right of way. The 15 ft.
landscape buffer is on their property side. Since the sidewalks are a public
improvement, it is within the right of way and will remain that way.
Mike Benton asked the applicant if they had any future plans for expansion of the size of
the building.
Tevia Davis said no. The size of the building will remain the same. In the future
RaceTrac would possibly like to lease some of the space towards the back and have a
row of retail stores. At that time they may make more modifications to the driveway to
accommodate for the additional traffic. These are plans that would be further into the
future and are only options that have been considered.
Mike Benton said that he thinks that the relocation of the entrance will add to safety on
Rufe Snow and alleviate some of the problems and accidents that have occurred in that
area.
Eric Wilhite said that if RaceTrac does decide to do any expansion on the open portion
of the lot they would be required to come before Planning & Zoning and City Council for
another revision to the SUP to be approved.
Chairman Shiflet asked if anyone would like to speak in regards to SUP 2007-04.
With no requests to speak Chairman Shiflet closed public hearing at 7:10 p.m.
APPROVED
Mike Benton, seconded by Bill Schopper, motioned to approve SUP 2007-04 with
150 sq. ft. encroachment of the 15 foot landscape setback as indicated on site
plan was carried unanimously (6-0). Kelly Gent was absent.
CITY OF
NORTH RICHLAND HILLS
Department: Planning and Development Council Meeting Date: 10-8-2007
Presented by: Eric Wilhite Agenda No. C.3
Subject: ZC 2007-10 Public Hearing and Consideration of a Request from Mark Perkins
to Approve a Zoning Change from "AG" Agricultural to "R-1" Single Family Residential
(located in the 6900 Block of Walter Street - 0.60 acres) -Ordinance No. 2954
Case Summary: The applicant, Mark Perkins, is requesting approval of a zoning
change fora 0.60 acre lot for development of a single family residence.
Comprehensive Plan: The Comprehensive Plan depicts low density residential
development for this area. The proposed zoning is consistent with the Plan.
Thoroughfare Plan: This proposed lot has access on Walter Street which is
considered a local street with 60 feet of right of way.
Surrounding Zoning 1 Comp Plan designation:
North: "R-1-S" special single family
East: "AG" agricultural 1 single family
South: "AG" agricultural /single-family
West: "AG" agricultural /single-family
Plat Status: The applicant has also submitted a preliminary plat of Lot 3, Blk. 1 for
review and approval.
Existing Site Conditions: The site is vacant with some tree vegetation along the
southern boundary
Planning and Zoning Commission Recommendation: Approved Zoning Change
request by vote of 6-0
Review Schedule:
Application: 7/2/07 Final Hearing: 1018107 Total Review Time: 14 weeks
Recommendation: To uphold the recommendation of the Planning and Zoning
Commission and approve Zone Case 2007-10, Ordinance 2954
LOCATION MAP
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Zoning Change
AG to R 1; 0.60 acres
Abstract 1055, Tract 2W
Prepared by Planning 8/17107 0 100 200 400 600 800eet
~~
\~\~~~~~
Amundson Drive
ro
_ ~,
NOTICE OF PUBLIC HEARING
NOTICE OF PUBLIC HEARING
CITY OF NORTF ~ C-LAND HILLS
PLANNING AND ZONING COMMISSION
Case #: ZC 2007-10
Applicant: Mark Perkins representing Goldmark Construction
Location: 6913 Walter Street, (0.60 Acre)
You are receiving this notice because you are a property owner of record within
200 feet of the property shown on the attached map.
Purpose of Public Hearing:
A public hearing is being held to consider a request from Mark Perkins,
representing Goldmark Construction to rezone 0.60 acres of land from "AG"
Agricultural to "R-1" Residential, located in the 6900 Block of Walter Street.
Public Hearing Schedule:
Public Hearing Dates: PLANNING AND ZONING COMMISSION
THURSDAY, SEPTEMBER 20, 2007
If recommended for approval by the Planning and Zoning Commission, this
zoning request will be heard by the City Council on:
CITY COUNCIL
MONDAY, OCTOBER 8, 2007
Both Meetings Time: 1:00 P.M.
Both Meetings Location: CITY COUNCIL CHAMBERS
7301 N. E. LOOP 820
NORTH RICHLAND HILLS, TEXAS
If you have any questions or wish to submit a petition or letter concerning the
above request, please contact:
Planning Department
City of North Richland Hills
7301 Northeast Loop 820
North Richland Hills, Texas 76180
Phone (817) 427-6300
Fax (817) 427-6303
PROPERTY OWNER NOTIFICATION LIST
Cireg & 'Tina C:liftun James & Carie King Briant & Be~~erh~ Dukes
8912 Amundson Dri~~e 6918 ~~'alter St. PC) B(}X 77111
Fort ti`orth, TX 7b180 tiorth Richland Hills, 76180 Fort ~'4'urth, TX 7b177
Juse~h Crites .Ian & Kristine Herrick Ronald & Della Rushing
214 Comanche Moon Dri~~e 6917 Crane Road
6913 Crane Road
Fort «`orth, TX 7b179 Fort ~~'orth, TX 76180 Fort «~orth, TX 7b180
Grant Lockridge Jimmie «'oole~~ Scott & Carol Brandt
b905 Crane Road 6901 Crane Road 8908 Amundson [)ri~~e
forth Richland Hills, TX 7b180 Fort V4~'orth, TX 76180 Fort `Furth, TX 76180
J.B. andcrson Edith Thames J.R. Holland
RR l 13aa 39 6901 ~~'altcr Street b832 C:lift Street
Saint Jo, TX Fort ~~'orth, TX 7(i 18U Fort '~~'orth, TX 76180
1~lartha Branch Ree~~es Ronald & Dclla Rushing F.ddie Sue Brackene~~
6832 '~'~'alter Street 6913 Crane Roac1 b900 ~i'alter Street
Fort «'orth, TX 7b18U Fort ~'~'urth, TX 76180 Fort ~'~'orth, TX 7b180
Scott Brandt
8908 Amundson Dri~~e
`urth Richland Hills, TX 76180
ORDINANCE N0.2954
ZONING CASE ZC 2007-10
AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH
RICHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, AND REZONING A 0.60 ACRE
TRACT OF PROPERTY FROM AG (AGRICULTURAL} TO R-1 (SINGLE
FAMILY RESIDENTIAL} ZONING; ESTABLISHING A PENALTY;
PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent
to real property owners within 200 feet of the property herein described at
least 10 days before such hearing; and,
WHEREAS, notice of a public hearing before the City Council was published in a
newspaper of general circulation in the City at least 15 days before such
hearing; and,
WHEREAS, public hearings to zone the property herein described were held before
both the Planning and Zoning Commission and the City Council, and the
Planning and Zoning Commission has heretofore made a
recommendation concerning the zone change; and,
WHEREAS, the City Council is of the opinion that the zone change herein effectuated
furthers the purpose of zoning as set forth in the Comprehensive Zoning
Ordinance and is in the best interest of the citizens of the City of North
Richland Hills; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance
and the zoning map of the City of North Richland Hills are hereby
amended by rezoning a 0.60 acre tract of land located in the City of North
Richland Hills, Tarrant County, Texas, more particularly described in the
legal description attached hereto as Exhibit A and the site plan as Exhibit
B from AG (Agricultural) to R-1 (Single Family Residential) zoning.
Section 2: Any person, firm or corporation violating any provision of the
Comprehensive Zoning Ordinance as amended hereby shall be deemed
guilty of a misdemeanor and upon final conviction thereof fined in an
amount not to exceed Two Thousand Dollars ($2,000.00). Each day any
such violation shall be allowed to continue shall constitute a separate
violation and punishable hereunder.
Section 3: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clauses of this ordinance
as an alternative method of publication provided by law.
Section 4: This ordinance shall be in full force and effect immediately after passage.
AND IT IS SO ORDAINED.
PASSED AND APPROVED on the 8th day of October, 2007.
CITY OF NORTH RICHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
John Pitstick, Planning & Development Director
EXHIBIT A
PROPOSED ZONING AG TO R-1
BEING A TRACT OF LAND OUT OF THE TANOY K. MARTIN SURVEY, ABSTRACT N0. 1055, TARRAN'T
COUNTY, TEXAS, AND BEING 1HE SAME TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN
COUNTY CLERKS N0. D207180022, DEED RECORDS, TARRANT COUNTY, TEXAS, AND BEING DESCRIBED
As FoLLOws:
BEGINNING AT A 1/2" IRON PIN FOUND IN THE EAST R.O.W. LINE OF WALTER ROAD FOR THE
NORTHWEST CORNER OF TRACT BEINC DESCRIBED, SAID POINT BEING THE SOUTHWEST CORNER OF
LOT 2, BLOCK 1, CLIFTON ADDITION, AN ADDITION TO THE CPTY OF NORTH RICHLAND HIIIS,
TARRANT COUNTY, TEXAS, ACCORDING TO PLAT RECORDED IN CABINET A, SLIDE 6866, PLAT RECORDS,
TARRANT COUNTY, TEXAS;
THENCE NORTH 88 DEGREES 24 MINUTES O1 SECONDS EAST 217.64 FEET ALONG THE SOUTH
LINE OF SAID LOT 2, BLOCK 1, CLIFTON ADDITION TO A 1/2" IRON PIN FOUND IN THE WEST LINE
OF LOT 5, DAWN-KING ADDITION, AN ADOPTION TO THE CITY OF NORTH RICHU+ND HILLS.., TARRANT
COUNTY, TEXAS, ACCORDING TO PLAT RECORDED IN VOLUME 388-M, PAGE 105, PUT RECORDS,
TARRANT COUNTY, TEXAS, FOR THE SOUTHEAST CORNER OF SAID LOT 2, BLOCK 1, CLIFTON ADDITION
ANO FOR THE NORTHEAST CORNER OF TRACT BEING DESCRIBED;
THENCE SOUTH 00 DEGREES t2 MINUTES 53 SECONDS EAST 120.19 FEET ALONG THE WEST
LINE OF SWD lOT 5, DAWN-KING ADDRION TO A CAPPED IRON PIN SET FOR THE SOUTHEAST
CORNER OF TRACT BEING DESCRIBED, SAID POINT BEING THE NORTHEAST CORNER ~ A TRACT OF
LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 6874, PACE 1644, DEED RECORDS, TARRANT
COUNTY, TEXAS;
THENCE SOUTH 88 DEGREES 24 MINItTES 01 SECONDS WEST 217.64 FEET ALONG THE NORTH
LINE OF SAID TRACT OF LAND A5 OE5CRIBEO iN DEED RECORDED IN VOLUME 6874, PAGE 1644,
TO A 5/8` IRON PIN FOUND IN THE EAST R.O.W. LINE OF WALTER ROAD FOR THE NORTHWEST
CORNER OF SAID TRACT OF LAND AS DESCRIBED W DEED RECORDED IN VOLUME 6874, PAGE 1644,
ANO FOR THE SOUTHWEST CORNER OF TRACT ZINC DESCRIBED;
THENCE NORTH 00 DEGREES 12 MINUTES 53 SECONDS WEST 120.19 FEET ALONG SAID R.O.W.
YO THE POINT OF BEGINNING AND CONTAINING 0.60 ACRES OF LAND, i4(3RE OR LESS
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EXCERPT FROM THE SEPTEMBER 20, 2007
PLANNING AND ZONING COMMISSION MINUTES
ZC 2007-10
PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MARK PERKINS
TO APPROVE A ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-1"
SINGLE FAMILY RESIDENTIAL (LOCATED ON THE fi900 BLOCK OF WALTER
STREET-0.60 ACRES).
Chairman Shiflet opened the public hearing at 7:11 p.m.
Mark Long,1615 Precinct Line Rd, Engineer representing the client for proposed zoning
change from "AG" to "R-1"Single family Residence.
Chairman Shiflet asked if this would be used for one home?
Mr. Long said yes.
Eric Wilhite said that this is a single family preliminary plat for this project. This is a 0.60
acre tract of land. Staff has reviewed the application and it does meet all regulations
and staff recommends approval.
Chairman Shiflet asked if anyone would like to speak in regards to ZC 2007-10.
With no requests to speak Chairman Shiflet closed the Public Hearing at 7:13 p.m.
APPROVED
Bill Schopper, seconded by Steven Cooper motioned to approve ZC 2007-10. The
motion was carried unanimously (6-0). Kelly Gent was absent.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. D.0
Subject: PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
There are no items for this category.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. E.0
Subject: PUBLIC WORKS
There are no items for this category.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. F.0
Subject: GENERAL ITEMS
CITY OF
NORTH RICHLAND HILLS
Department: City Manager's Office Council Meeting Date: 10-8-2007
Presented by: Karen Bostic Agenda No. F.1
Subject: GN 2007-088 Suspend the Effective Date of Atmos Energy Corporation's
Request to Increase Gas Utility Rates Within North Richland Hills -Resolution No.
2007-058
On September 20, 2007, Atmos Energy Mid-Tex Division filed a Statement of Intent to
Increase Rates within the City of North Richland Hills. The Statement of Intent indicates
that the company is seeking a $52 million rate increase. If approved, the $52 million
increase would raise rates for the average residential customer by 8.27%, the average
commercial customer by 22.72% and the average industrial customer by 38.95%. The
rate increase requested by Atmos will become effective on October 25, 2007, unless the
City takes action to suspend the effective date. The statute permits cities to extend the
effective date by up to 90 days in order to study the filing. The City must take action to
suspend the effective date by October 25, 2007.
The Railroad Commission issued a Final Order approving new system-wide rates for
customers of Atmos Energy's Mid-Tex Division in May. Residential rates were
increased by $10 million annually. Also in May, Atmos Mid-Tex filed its application for
its fourth GRIP surcharge in four years, seeking to increase the rates of all customers
by $12 million annually. Despite both of these recent actions to increase customers'
rates, Atmos Mid-Tex has filed an application with cities retaining original jurisdiction
over rates and services to increase system-wide rates by another $52 million.
The attached resolution 1) suspends the effective date of the rate increase for the
maximum period allowed by law to permit adequate time to review the proposed
changes and to establish reasonable rates. 2) Authorizes the City to cooperate with the
Atmos Cities Steering Committee (ACSC) and its member cities to hire and direct legal
counsel and consultants regarding reasonable rates. 3) Requires Atmos to reimburse
the City for reasonable rate case expenses. 4) Verifies that the meeting at which this
Resolution is passed is open to the public as required by law. 5) Provides that a copy
of the resolution be sent to Atmos as well as to General Counsel for ACSC.
Recommendation:
Approve Resolution No. 2007-058.
NCH
RESOLUTION N0.2007-058
RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS
SUSPENDING THE OCTOBER 25, 2007, EFFECTIVE DATE OF ATMOS
ENERGY CORP., MID-TEX DIVISION REQUESTED RATE CHANGE TO
PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO
ESTABLISH REASONABLE RATES; APPROVING COOPERATION
WITH ATMOS CITIES STEERING COMMITTEE AND OTHER CITIES IN
THE ATMOS ENERGY CORP., MID-TEX DIVISION SERVICE AREA TO
HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE
WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION
AND APPEALS; REQUIRING REIMBURSEMENT OF CITY'S RATE
CASE EXPENSES; FINDING THAT THE MEETING AT WHICH THIS
RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED
BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE
COMPANY AND LEGAL COUNSEL
WHEREAS, on or about September 20, 2007, Atmos Energy Corp., Mid-Tex Division
(Atmos), pursuant to Gas Utility Regulatory Act § 104.102 filed with the
City of North Richland Hills a Statement of Intent to change gas rates in all
municipalities exercising original jurisdiction within its Mid-Tex Division
service area effective October 25, 2007; and
WHEREAS, it is reasonable for the City of North Richland Hills to maintain its
involvement in the Atmos Cities Steering Committee (ACSC) and to
cooperate with the 141 similarly situated city members and other city
participants of ACSC in conducting a review of the Company's application
and to hire and direct legal counsel and consultants and to prepare a
common response and to negotiate with the Company and direct any
necessary litigation; and
WHEREAS, the Gas Utility Regulatory Act § 104.107 grants local regulatory authorities
the right to suspend the effective date of proposed rate changes for ninety
(90) days; and
WHEREAS, the Gas Utility Regulatory Act § 103.022 provides that costs incurred by
Cities in ratemaking activities are to be reimbursed by the regulated utility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS:
SECTION 1. That the October 25, 2007, effective date of the rate request submitted by
Atmos on or about September 20, 2007, be suspended for the maximum
period allowed by law to permit adequate time to review the proposed
changes and to establish reasonable rates.
SECTION 2. That the City is authorized to cooperate with ACSC and its member cities
in the Mid-Tex service area to hire and direct legal counsel and
consultants, negotiate with the Company, make recommendations to the
City regarding reasonable rates and to direct any necessary administrative
proceedings or court litigation associated with an appeal of a rate
ordinance and the rate case filed with the City or Railroad Commission.
SECTION 3. That the City's reasonable rate case expenses shall be reimbursed by
Atmos.
SECTION 4. That it is hereby officially found and determined that the meeting at which
this Resolution is passed is open to the public as required by law and the
public notice of the time, place, and purpose of said meeting was given as
required.
SECTION 5. A copy of this Resolution shall be sent to Atmos, care of Joe T. Christian,
Director of Rates, at Atmos Energy Corporation, 5420 LBJ Freeway, Suite
1800, Dallas, Texas 75240, and to Geoffrey Gay, General Counsel to
ACSC, at Lloyd Gosselink Blevins Rochelle & Townsend, P.C., P.O. Box
1725, Austin, Texas 78767-1725.
PASSED AND APPROVED on this the 8th day of October, 2007.
CITY OF NORTH RICHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
Karen Bostic, Managing Director
CITY OF
NORTH RICHLAND HILLS
Department: Neighborhood Services
Presented by: Chun Mezger
Council Meeting Date: 10-8-2007
Agenda No. F.2
Subject: GN 2007-090 Amending Section 14-2 & 14-395 of the North Richland Hills
Code of Ordinances Regarding Time Period Allowed for Restraining Dogs and Adding
New Definitions -Ordinance No. 2959
Effective September 1, 2007, new legislation was enacted by the State of Texas
regarding Chapter 821 of the Health and Safety Code by adding Subchapter D.,
Unlawful Restraint of Dog.
This new law allows a "dog to be restrained for a reasonable period, not to exceed three
(3) hours in a 24-hour period, and no longer than is necessary for the owner to complete
a temporary task that requires the dog to be restrained." Our current ordinance states
that no dog or puppy may be restrained by a fixed point chain or tethered for more than
eight (8) hours in a 24-hour period.
Municipalities are required to enforce State Law. We may adopt ordinances that are
stricter than State Law but cannot have ordinances less restrictive. Therefore, the
amendment before you tonight is a matter of house cleaning.
We are requesting to amend our current ordinance to:
1. Allow a dog to be tethered for no more than three (3) hours, which is in line
with the new State Law requirement; and
2. Adding the following definitions:
a) Collar -means any color constructed of nylon, leather, or similar
materials, specifically designed to be used for a dog.
b) Properly Fitted -means with respect to a collar, a collar that measures the
circumference of a dog's neck plus at least one inch.
c) Restraint - means a chain, rope, tether, leash, cable, or other devices that
attaches a dog to a stationary object or trolley system.
In summary, approval of these amendments will bring our ordinance in line with the new
State Law requirements and will prevent any confusion regarding enforcement.
Recommendation:
Approve Ordinance No. 2959
N iZH
ORDINANCE N0.2959
AN ORDINANCE AMENDING SECTIONS 14-2 AND 14-395 OF THE
NORTH RICHLAND HILLS CODE OF ORDINANCES; DEFINING
CERTAIN TERMS; REDUCING THE TIME A DOG OR PUPPY MAY BE
RESTRAINED BY A FIXED POINT CHAIN AND PROHIBITING USE OF
A RESTRAINT WHICH UTILIZES A PINCH, PRONG OR CHOKE TYPE
COLLAR OR AN IMPROPERLY FITTED COLLAR, ESTABLISHING AN
EFFECTIVE DATE, A PENALTY AND AUTHORIZING PUBLICATION.
WHEREAS, city staff has recommended alteration of current regulations concerning
the use of restraints for dogs and puppies to more adequately protect
against inhumane treatment of such animals; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1: THAT Section 14-2 of the North Richland Hills Code of Ordinances is
hereby amended by adding to the definitions contained therein the
following:
"Collar means any collar constructed of nylon, leather, or similar
materials, specifically designed to be used for a dog.
Properly fitted means, with respect to a collar, a collar that
measures the circumference of a dog's neck plus at least one inch.
Restraint means a chain, rope, tether, leash, cable, or other device
that attaches a dog to a stationary object or trolley system."
Section 2: THAT Subsection (3) of Section 14-395 of the North Richland Hills Code
of Ordinances is hereby amended to read as follows:
"Sec. 14-395. Animals at large; restraint.
(3) No dog or puppy may be restrained by a fixed point chain or tether for more than
three hours in a 24 hour period. Any restraint used for a longer period shall be at
least ten feet in length and attached to a pulley or trolley mounted on a cable
which is also at least ten feet in length and mounted no more than seven feet
above the ground. Any tethering employed shall not allow the dog or puppy to
leave the owner's property. No chain or tether shall weigh more than one eighth
of the dog or puppy's weight. No chain or tether used for any restraint shall
utilize a pinch, prong or choke type collar and must be attached to a properly
fitting collar or harness worn by the animal."
Section 3: This ordinance shall be in full force and effect immediately upon passage.
Section 4: Any person, firm or corporation violating any provision of this ordinance
shall be deemed guilty of a misdemeanor and upon final conviction thereof
fined in an amount not to exceed Five Hundred Dollars ($500.00). Each
day any such violation shall be allowed to continue shall constitute a
separate violation punishable hereunder.
Section 5: It is hereby declared to be the intention of the City Council that the
sections, paragraphs, sentences, clauses and phrases of this ordinance
are severable and, if any phrase, clause, sentence, paragraph or section
of this ordinance shall be declared unconstitutional or otherwise invalid by
the final judgment or decree of any court of competent jurisdiction, such
invalidity shall not affect any of the remaining phrases, clauses,
sentences, paragraphs and sections of this ordinance, since the same
would have been enacted by the City Council without the incorporation in
this ordinance of any such invalid phrase, clause, sentence, paragraph or
section.
Section 6: The City Secretary is hereby authorized and directed to cause the
publication of the descriptive caption and penalty clauses of this ordinance
as an alternative method of publication provided by law.
AND IT IS SO ORDAINED.
PASSED AND APPROVED this 8th day of October, 2007.
CITY OF NORTH RICHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
JoAnn Stout, Director of Neighborhood Services
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: JPerduelLKoonce
Council Meeting Date: 10-8-2007
Agenda No. F.3
Subject: PU 2007-047 Approve Contract with Integrated Forensic Laboratories for
Forensic Testing Services for the North Richland Hills Police Department for $34,800 -
Resolution No. 2007-057
The Police Department routinely seizes different types of evidence during criminal
investigations that require measurement and analysis in order for their forensic value to
be realized. This analysis must be done by a certified laboratory, competent in the
handling of evidence and dangerous substances. In the past, only two certified labs
have been available to the Police Department, the Fort Worth Police Department Crime
Lab, which we are currently using and the Tarrant County Medical Examiners Office,
which we have also used in the past.
The Medical Examiner's Office charges significantly more to perform the same test and
is overbooked causing unsatisfactory turnaround time. Fort Worth Police Department's
lab presents security concerns because North Richland Hills property personnel having
to deliver the evidence to the lab in downtown Fort Worth with no protection or ability to
defend themselves if assailed by someone intent on taking the narcotics/drugs they
routinely transport. Fort Worth is overbooking their analyses and the turnaround time is
getting longer and longer each month. Fort Worth officials have also announced their
intentions to increase their prices for lab work done for outside agencies.
Integrated Forensic Laboratories is a privately owned, certified crime lab located in the
Euless area. They offer comparable services at competitive prices. Several of the
contractors working for IFL are former employees of other government crime labs and
are very familiar with the procedures involved with handling and processing evidence for
criminal justice system. IFL's turnaround time on evidence processing is very short and
completely acceptable. In addition, IFL includes a service for pick-up and post-analysis
redelivery for our evidence at no extra charge.
The prices of IFL are competitive, their services are certified as meeting or exceeding
accepted practices, their turn around time is acceptable and they offer apick-up and
delivery service that solves a major concern currently facing the Police department. IFL
has offered a monthly charge of $2,900.00. Based on our historical annual usage this
will allow us to stay within our fiscal budget, regardless of fluctuations in the number of
evidence submittals each month.
Recommendation: Approve Resolution No. 2007-057
N fZH
RESOLUTION N0.2007-057
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
SECTION 1. THAT the City Manager is hereby authorized to execute a contract with
Integrated Forensic Laboratories for forensic testing services.
PASSED AND APPROVED this the 8th day of October, 2007.
CITY OF NORTH RICHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
Larry Koonce, Direct of Finance
integrated Forensic .aboratories
ANSWER5 NOW
August 28, 2007
Capt. S.A. Johnson & Sgt, H.W. Cate
North Richland Hills Police Department
7301 N.E. Loop 820
North Richland Hills, TX 76180
Curt Sherrod
Integated Forensic Laboratories, Inc.
901 Clinic Dr. Ste D110
Euless, TX 76039
Capt. Johnson & Sgt. Cate,
It is a pleasure for IFL to submit this contract for forensic testing services to the
North Richland Hills Police Department.
Please find the proposed contract enclosed in this packet. In addition, we have
added the negotiated pricing for additional services, should the North Richland Hills
Police Department ever require them.
Thank you very much for the opportunity to bid on these services. If you, or
anyone from your team, have questions, please feel free to give me a call any time.
Thank you,
Curt Sherrod '
Director of Business Operations
Encl. -Business Card, Contract, Appendix A (Pricing Sheet)
901 Clinic Dr. Ste. D110 • Euless, TX • 76039
Phone :617.553.6565 • Fax: Si7.553.6567
Integrated =orensic _a ~-oratQries
ANSWERS NCW
Contract
State o! Texas
Tarrant County
WHEREAS, the City of North Richland Hills ,Texas, hereinafter referred to
as the City, wishes to obtain forensic lab and crime scene services for ~s Police
Department, hereinafter referred to as the Department; and
WHEREAS, Integrated Forensic Laboratories, Inc., hereinafter referred to as IFL, wishes
to provide those forensic services to the Department;
WITNESSETH
This contract, hereinafter referred to as the Contract, is made and entered
into by and between the Cry, acting herein by and through its duly authorized
representative, and IFL, acting herein by and through an authorized
representative, for and in consideration of the mutual covenants and
undertakings herein expressed.
IFL will provide analytical services within its capability for the Department in
all criminal invest~ations, as requested by the Department. IFL will provide
such services in a timely fashion and will issue written reports which reflect
the results of such services to the Department. Further, IFL will offer
testimony in any criminal proceeding in court to relate the resuns of the
analyses. The services included in this contract are drug analysis and
serological processing, Other services, hereinafter referred to as Clther
Services, that IFL provides are trace evidence analysis, fingerprint
development, firearms and toolmark comparisons, restoration of obliterated
data, footwear and fire tread analysis, and fire debris analysis. Other
Services are available to the City, but are not included in the contract amount
located in item #4 of this contract, these services will be billed at the
negotiated rate as listed in Appendix A of this contract. All services do not
include any analyses of exhibits from cases involving any drug or narcotics
task force. IFL does not include as part of this offer any evidence collection
kits. All costs of any DNA testing and photographic or videographic
documentation of results or exhibits and costs for speaal repackaging of
evidence, such as hypodermic syringe protective packaging, shall be home
by the City. The City retains the right to send any DNA evidence to the lab of
its choice, once IFL is notified of the decision IFL will deliver any serological
evidence, evidence items to be designated by the city, to that lab at no
additional cost to the City.
3. IFL wilt provide field assistance in crime scene processing for the City, at its
request, on a 24-hour, 7-day basis for all homicide investigations, and all
serious felony offenses wherein the saleability fiactor by physical evidence is
deemed by the Department to be high. This assistance will be for any
901 Clinic Dr. Ste. D110 • Euless, TX • 76039
Phone : 81T-553.6565 • Fax: 817.553-6567
rite rated =orensic laboratories
ANSWERS NOW
homicide and any case wherein the evidence is complex, losses are high, the
case is in the public eye, or the suspects are known. It does not include
those cases that are well within the capabilities if the Department's
investigators as determined by the Department. IFL will take photographs
and videotapes to document the crime scene, but all costs assodated with
suds photographs and videotapes will be borne by the Department. The
Department will review any offense before seeking assistance from IFL, to
determine that the offense has potential evidence that likely would, if properly
gathered, result in successful prosecution of offenders. The Department will
bear the full responsibility as to the legality of any search in which it requests
assistance. IFL will provide the Department with 2 scene responses per year
at no additional cost to the City. The services provided during the scene
response are as outlined in this clause, and Other Services vrill be billed at
the previously negotiated rate.
4. The City will pay IFL the sum $ 2900.00 per month. IFL will issue the
City an invoice on or about the first day of each month for which the services
are provided. The invoice will include the monthly contract amount of
$ 2900.00 ,and any additional charges payable as related above,
including photographic and videographic costs, and any expendable supplies.
Payment to IFL shall be issued by the City, within thirty days, upon receipt of
an invo"ice from IFL.
5. Any notice required under this Contract shall be effective if addressed to the
party receiving the same at the following address:
a. If to IFL: Integrated Forensic Laboratories, Inc.
901 Clinic Dr. Ste. D110
Euless, TX 76039
b. If to the City: City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, TX 76180
6. IFL agrees and covenants that the lab will not assign all or any part of ~s
rights, privileges or duties or interest under this Contract without first
obtaining the written consent of the City. Any attempt to assign all or any part
hereof without first obtaining such prior consent by the City shall be void.
Except as provided above, ~ is expressly understood and agreed that IFL
shall operate hereunder as an independent contractor as to all rights and
privileges granted herein, and not as an agent, representative, oremployee
of the City; that IFL shall be solely responsible for the acts and omissions of
its officers, agents, servants, employees, contractors, subcontractors,
licensees and invitees; that the doctrine of the respondeanf superior shall not
apply as between the City and IFL; and that nothing herein shall be construed
as creating a partnership or joint enterprise between the City and IFL.
901 Clinic Or. Ste, D110 • Euless, TX • 76039
Phone :817-553-6565 • Fax: 817-533.6567
<'~L, Integrated Forensic Laborotories
ANSWERS NOW
8. This Contract constitutes all of the agreement between the parties, and there
are no other written or oral agreements pertaining to this undertaking or the
compensation therefore. This Contract shall become effective _ ctober 1"
2007, and shall expire on the last day of September
2008, unless canceled. This Contract can be cancelled by a mutual
agreement between the City and IFL, or by either party urn 90 days written
notice without cause, or by either party upon 30 days written notice for cause.
9. Should a dispute arise both IFL and the City agree to mediate the dispute
using a mutually agreed upon independent mediator.
This Contract made and entered into this day of
Curt Sherrod
Director of Business Operations
Integrated Forensic Laboratories, Inc.
For the City
Title
Approved as to form, City Attorney
For the City
901 Clinic Dr, Ste. D110 • Euless, TX • 78039
Phone :817.553.6565 • Fax: 817.553.6567
nteg rated =orensic _a oratories
ANSWERS NOW
Appendix A
Contract Services
Biology/Serol~v
Evaluation of Blood Spatter Patterns from photo, pc~r
photo
Evaluation of Blood Spatter Patterns, on scene
analysis per hour
Evaluation of Unknown Stains per sample
DNA Extraction & Analysis per sample
Visualization with alternate light source, per sample
Forensic Microscopy and photo-documentation, per
sample
Special NRN
FEE 20°~ Discount Pricing per contract
$50.00 $64.40 $ 40.00
$125,00 $100.00 $ 60.00
$55,00 $44.00 $ 26.00
$575,00 $460.00 Not Included
$15.00 $12.00 $ 12.00.
$75.00 $60.00 Nat Included
t'hemis FEE
Marijuana, each exhibit $75,00 $60.00 $ 35.00
Powder or Crystal, (dentification, each exhibit $75.00 $60.00 $ 80,00
Powder or crystal, Quantitative, each. exhibit 5200.00 $160.00 $ 40,00
Analysis of Tablets, Identification, each exhibit $75,00 $60.00 $ 25.00
Visual Identification of Tablets, per exhibit $15,00 $12.00 $ 7,00
Analysis of Syringe Contents, each exhibit 575.00 $60.00 $ 45.00
Clandestine Lab samples, per exhibit 5125.00 $100.00 $ 100.00
Additional Services
Fingerprinting FEE
Visualization of Latent Prints on item, per item $50.00 $40.00
Chemical preservation and development, per item $50,00 $40.00
Visualization with alternate light source,. per sample $15.00 $12.00
Forensic Microscopy and photo-documentation, per
sample $75.00 $60,00
On-site fingerprinting, per hour $125.00 $100.00
Firearms FEE
Evaluation of Ammunition Components, per item 540,00 $32.00
Examination & Evaluation of Firearm, per item $110.00 $88.00
Ammunition Comparison, per item $130.00 $104.00
Additional Unknown Comparison, per item $37.50 $30,00
901 Clinic Or. Ste. D110 • Euless, TX • 76039
Phone :811.553.6565 • Fax: 817.553.6567
ntegrated =orensic _a oratories
ANSWERS NOW
Tvolmark Comparison, per item $13p,00 $104.04
Range Determinativn, Rifled Barrels, per firearn~ $310.00 $248.00
Range Determination, Smoothbore, per firearm $225.00 $180.04
Serial Nwnber Restoration per restoration $175.00 $140.00
Gunpowder Evaluation, per item $8Q,pp $64.00
Forensic Microscopy and photo-documentation, per
sample $75.00 $60.00
Trace FEE
Production of Exemplars from Known, for comparison $70,40 $x,00
Comparison of Produced Exemplars to Unknown $110.00 $88,00
Arson Analysis $175.00 $140.00
Microscopic Evaluation of Unknown Flairs $80.00 $64.00
Fracture Match Comparison, per item $40 00 $32 04
Recovery of Trace Material, per item $80,00 $64,04
Examination and Identification of Footwear and Tire-
tread, per item $175.00 $140.
1Visualization with alternate light source, per sample $15.00 $12.44
Forensic Microscopy and photo-documentation, per
sample $75.00 $60.44
Crim~ FEE
Crime Scene Assistance, per hour $125.00 $100.00
Supply Fee: Rape Kit -each kit $ 18.50 $14.80
Visualization with alternate light source, per sample $15.00 $12.00
Forensic Nticroscopy and photo-documentation, per
sample $75.00 $60.00
Photo-documentation
Color Photo, 4" x 5", per print $5.00 $4.00
Color Photo, 8" x 10", per print $20,00 $16.00
Copy of Digital Photos an Disc $25,00 $20.00
Forensic Microscopy and photo-documentation, per
sample $75.00 $60.00
901 Clinic Or. Ste. D110 • Euless, TX • 76039
Phone :817.553.6565 • Fax: 817.553.6567
CITY OF
NORTH RICHLAND HILLS
Department: Parks and Recreation Council Meeting Date: 10-8-2007
Presented by: Bill Thornton Agenda No. F.4
Subject: PU 2007-051 Award of Bid to VMC Landscape Services in the amount of
$304,362 for Parks General Mowing Services
The pilot program for outsourcing general parks mowing began in May 2005 with the
execution of a contract for mowing services at City parks and municipal facilities. The
contract included two one-year renewal options. The first renewal occurred in
September 2006.
According to the terms of the contract, VMC Landscape Services is required to submit a
renewal request allowing for price changes in accordance with the local Consumer Price
Index (CPI) for the previous twelve (12) month period. In March 2007, during budget
preparation, VMC indicated their intent to renew the contract, anticipating a 4% to 5%
local CPI increase. In August 2007, VMC requested a 10% increase which could not be
accommodated under the terms of the contract, and they decided against renewing.
Staff began exploring the following options for managing general parks mowing
activities:
1. Resume mowing services "in-house" as was done prior to implementation of the
pilot program.
2. Continue the contract mowing program by issuing bids for a new contract.
3. Create an in-house seasonal mowing program similar to a private sector
approach using seasonal part-time labor.
After thorough evaluation, based on the level of service provided and the cost savings
benefit, staff recommends continuing the parks general mowing contract.
Staff issued bid specifications for a new mowing contract for October 2007 through
September 2008.
Three bids were received on September 17.
Bidder District A District B Total
VMC $148,842 $155,520 $304,362
TruGreen $178,774 $171,226 $350,000
Dyna-mist $215,640 $214,560 $430,200
The specifications included the following revisions designed to more effectively manage
the contract and improve the level of service:
• Language requiring missed cycles due to weather to be made up the very next
possible day
• The City was also divided into two mowing districts to encourage competition
• Included five (5) one-year renewal options
• Assigned mowing days for each facility: Neighborhood Parks - TH, F
Municipal Buildings - M, T
Staff recommends awarding the bid for Parks General Mowing Services for FY2007108
to the lowest bidder, VMC Landscape Services in the amount of $304,362.
Funding for contract mowing services is allocated in both the General Fund and the
Sales Tax Fund. The total approved budget for FY2007108 is $237,168, which is
$67,194 less than the lowest bid. The budgeted amount was based on the remaining
one year renewal option and VMC's verbal agreement in March to renew.
Although the total mowing contract amount is based on a maximum amount of mowing
cycles, the number of cycles per mowing season is contingent upon the weather and
the amount of rainfall and growing conditions each year. For example, in FY2006107, a
savings of $31,000 is anticipated in the contract mowing line item accounts. If
necessary, amid-year budget revision may be requested, depending on actual contract
expenditures.
Recommendation: To award the bid to VMC Landscape Services in the amount of
$304,362 for Parks General Mowing Services.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 10-8-2007
Presented by: Agenda No. F.5
Subject: GN 2007-091 Appointment to Quad Cities DFW Economic Development
Foundation
Councilman John Lewis has been serving as the City's elected official representative to
the Quad Cities Board since 2005. The Bylaws for the Board provide that
representatives to the Board will serve until their one-year terms expire or their
successors are elected or appointed. Mayor Trevino is recommending the appointment
of Councilman Ken Sapp to serve as the City's elected official representative.
Recommendation:
To approve Mayor Trevino's appointment of Ken Sapp to the Quad Cities DFW
Economic Development Foundation.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 10-8-2007
Presented by: Councilman David Whitson Agenda No. F.6
Subject: INFORMATION AND REPORTS -Councilman Whitson
Announcements
The Autumn Night Music concert series will continue on Saturday, October 13, with a
performance by the Studio 54 Band. The free concert will begin at 7 p.m. at Kay
Granger Park at Mullendore Elementary School. Guests are encouraged to bring
blankets and lawn chairs. For more information, please call 817-427-6600.
Residents can dispose of unwanted bulky items during the annual Fall Community
Cleanup on Saturday, October 13. Unwanted furniture, appliances, brush and other
items can be dropped off between 9 a.m. and noon at the Tarrant County College
Northeast Campus, 828 Harwood Rd., Parking Lot E (by the Tennis Courts). For more
details, please call 817-427-6650.
North Richland Hills is proud to be the new home of the Texas Brahmas hockey team!
The Brahmas first home game is scheduled for October 27 at the NYTEX Sports Centre
located at 8851 Ice House Dr. For a complete game schedule and more information
about the Brahmas, visit www.brahmas.com or call 817-336-4423.
Kudos Korner
Every Council Meeting, we spotlight our employees for the great things they do.
Phyl Baloga, Economic Development Department - A card was received from out of
state property investors thanking Phyl for taking the time to assist them and provide
information regarding the community and land for sale. The information she provided
was helpful and they are excited about being a part of North Richland Hills.
CI TY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Council Meeting Date: 10-8-2007
Agenda No. F.7
Subject: Adjournment