The URL can be used to link to this page

Home My WebLink AboutCC 2008-11-10 AgendasCITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE - COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, November 10, 2008 5:30 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2008 -107 Discuss Ordinance Amending Appendix A and Increase of Water and Sewer Deposits (15 Minutes) A.3 IR 2008 -117 NRH2O 2008 End of Season Report and 2009 Planning (10 Minutes) A.4 IR 2008 -118 Review Development Plan for the Third Phase Attraction and Restroom Facility at NRH2O (10 Minutes) A.5 IR 2008 -119 Status Report on Capital Improvement Projects (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Deliberation of Personnel Matters as Authorized by §551.074 - Deliberate the Appointment, Employment, Evaluation Duties of Public Officers and Employees to wit: City Manager B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills Texas in compliance with Chapter 551, Texas Government Code on November 7, 2008 at�.�.I�. s ist nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. November 10, 2008 - City Council Agenda Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, November 10, 2008 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: • Library on the Friday prior to the meeting (available electronically) • City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Whitson A.2 Pledge - Councilman Whitson A.3 Special Presentation(s) and Recognition(s) No items for this category. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. November 10, 2008 - City Council Agenda Page 2 of 4 B.1 Approval of Minutes of October 27, 2008 City Council Meeting B.2 RP 2008 -09 Consideration of a Request from Viewtech, Inc. to Approve a Replat of Lot 1, Block 1, into Lots 1 R and 2, Block 1, Iron Horse Addition (Located at 6100 Browning Drive -31.56 acres). B.3 PU 2008 -030 Award Bid No. 08 -040 for the Annual Miscellaneous Concrete Improvements C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2008 -109 Amend Appendix A of North Richland Hills Code of Ordinances and Increase Water and Sewer Deposits - Ordinance No. 3026 F.2 GN 2008 -100 Intent to Reimburse Expenditures with Proceeds of Future Debt - Resolution No. 2008 -055 F.3 GN 2008 -111 Appointments to Naming Board F.4 GN 2008 -112 An Ordinance Providing for delegation of authority to City Manager - Ordinance No. 3027 F.5 GN 2008 -110 Increasing the Maximum Contribution Rate Limit for TMRS - Ordinance No. 3028 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Mayor Pro Tern Turnage H.2 Adjournment November 10, 2008 - City Council Agenda Page 3 of 4 All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on November 7, 2008 at `.2 r^ Msis6n City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. November 10, 2008 - City Council Agenda Page 4 of 4 City of North Richland Hills City Council Work Session Meeting Agenda North Richland Hills City Hall Pre - Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, November 10, 2008 5:30 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2008 -107 Discuss Ordinance Amending Appendix A and Increase of Water and Sewer Deposits (15 Minutes) A.3 IR 2008 -117 NRH2O 2008 End of Season Report and 2009 Planning (10 Minutes A.4 IR 2008 -118 Review Development Plan for the Third Phase Attraction and Restroom Facility at NRH2O (10 Minutes) A.5 IR 2008 -119 Status Report on Capital Improvement Projects (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Deliberation of Personnel Matters as Authorized by §551.074 - Deliberate the Appointment, Employment, Evaluation Duties of Public Officers and Employees to wit: City Manager B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) C.0 Adjournment CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. A.1 Subject: Discuss Items from Regular City Council Meeting INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2008 -107 Date: November 10, 2008 Subject: City of North Richland Hills Water and Sewer Deposit Ordinance The City of North Richland Hills collects water and sewer deposits to ensure payment of water and sewer bills when an account is terminated. The deposit should equal an amount sufficient to cover an average two month bill since the final bill will consist of any current balance plus the final meter reading. The deposit is held until the account is terminated and applied to the final bill. Any credit balance is refunded to the customer. An analysis of FY 2008 water and sewer billing indicates that the current deposit ordinance, which was approved in 1988, is insufficient to meet the two month requirement. The average write -off over a five year period is $118,410 per year. In order to reduce the write -off amount, it is suggested to increase deposits for all new customers to an average two month water and sewer bill. In addition, deposits for customers that are disconnected for non - payment three times within a twelve month period, or seek new service after evidence of non - payment on their prior account, should be increased accordingly. It is recommended that Appendix A of the North Richland Hills Code of Ordinances be amended and the following changes to Water and Sewer Deposits effective January 1, 2009: 1. Increase residential deposits from $55 to $100. 2. Expand commercial deposits by meter size categories, and require a deposit equal to a two month average billing. This helps to reduce the number of delinquent accounts and for fairness to the smaller businesses and churches. 3. Add a commercial deposit category for accounts that discharge abnormal sewage into the City of North Richland Hills sewer system. These accounts incur an increased sewer charge due to the additional treatment costs. 4. Change the deposit for commercial accounts with at least 12 consecutive months of data to 2 times the average monthly bill. This is increased from 1.5 times under the current policy. 5. Allow for an increase of a deposit for residential and commercial customers due to non- payment on a prior account or disconnection for non - payment three times with -in a twelve (12) month period. 6. The proposed ordinance will allow the Finance Director to annually review and adjust the deposits in Appendix A of the Ordinance by the percentage increase in water and sewer rates as a result of pass through charges from wholesale providers Trinity River Authority and City of Fort Worth. Staff will present the proposed ordinance at the November 10th work session. The ordinance will be on the November 10th regular agenda for City Council consideration. Respectfully Submitted, Larry Koonce Director of Finance ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2008 -117 O Date: November 10, 2008 10 Subject: NRH2O 2008 End of Season Report and Planning for 2009 Staff has prepared NRH2O's 2008 End of Season report and is submitting it for Council's review. The report summarizes park attendance, financial performance, marketing efforts, group sales, staffing, park operations and surveys. Highlights from the report include: • Strong revenue year — Over $3.9 million • Ninth best attendance season — 2331654 • Highest season pass totals — 12,838 passes sold • Highest group exclusive revenue - Over $193,192 • Food and Beverage per capita expenditures increased 4% • Gift Shop revenue increased from 2007 by 16% • North Richland Hills residents account for over 24 percent of park's attendance Chris Swartz, NRH20's Park Manager, will present highlights from the report during the Pre - Council meeting. Additionally, staff will review planning for the 2009 Season. This information will include an update to applicable areas of the City Council approved Strategic Plan, including the marquee or "not to exceed" pricing plan for the upcoming season as identified in Attachment A below. Staff will also briefly discuss potential operational changes to the park as a result of this season's outbreak of Cryptosporidium, a recreational waterborne illness. Respectfully Submitted, Vickie Loftice Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � l Is Attachment A N RH20 2009 Recommended Not to Exceed Ticket Prices 2008 2009 2009 Actual Strategic Plan Staff Recommended Recommended Resident Adult $11.99 Resident Child $9.99 General Adult $21.99 General Child $17.99 Res. SP Adult $65.00 Res. SP Child Family of 4 $220.00 Gen SP Adult $75.00 Gen SP Child Family of 4 $260.00 $13.99 $11.99 $22.99 $18.99 $239.96 $79.99 $279.96 $12.99 $10.99 $22.99 $18.99 $239.96 $79.99 $279.96 Change Staff — Strategis Plan ($1.00) ($1.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 pp, •ff• • 0 011ie Lot* 0 0 1Mk TXG79 IMP-, j. wpm is all CAAAL It 41111 Pill, 11, L . � ill �= �,,,.,p,..,.�. ___. �_�_ �......� ,� � .. x � ..,, . I 1 0 LAO 2008 Season Report Introduction Staff has prepared the 2008 NRH20 Season Report for your review. The report outlines park performance in attendance, marketing, on -park profit centers, team member performance, financial performance and survey results. The 2008 Season at NRH20 was a very turbulent year where a very promising season, possibly the best in the park's fourteen year history, gave way to some of the lowest peak season attendance in the park's history. The season's first indicator, season pass sales, was very positive and was the highest in terms of revenue and quantity in the park's history. This positive revenue trend continued throughout May, June and into July when everything changed with the introduction of a chlorine resistant waterborne illness, Cryptosporidium, or "Crypto" as it is more commonly known, into the Dallas /Fort Worth Metroplex. As the number of facilities infected by this protozoan parasite increased, attendance at NRH20 decreased. Coupled with high gasoline prices eating into discretionary spending and an overall slower economy, revenue suffered as well. Groups cancelled, citing "Crypto" as the reason, resulting in lower than expected sales. There were many positive aspects to the 2008 season at NRH20. 4n -park guest per capita spending increased as did guest service scores. Fireworks were introduced to the park, which resulted in positive revenues and attendance for those days. A new dispatch system for the Accelerator was installed by park staff, resulting in a new experience for those riding the one year old attraction. Overall, Group Sales increased as did Exclusive Rentals, a major focus of park management. The park celebrated its 14th Birthday and earned a $15,000 sponsorship for its lifejackets, allowing more of these safety devices to be available to its guests. Attendance Total attendance for 2008 was 233,654 compared to 248,205 for the 2007 season. This was a ninth place finish in the 14 season history of the park's operations. Through June, the park was in fifth place overall in attendance. This was expected, due to the realignment of the school calendar. The park anticipated seeing slightly lower attendance in May and June compared to prior years, before increasing in the second half of July and into August. Prior to the decrease during the latter part of July and into August, the park was up over 25,000 visits compared to the same period in 2007. I I P c9 g Financial Performance NRH -)O finished the season with over $3.9 million in revenue for Fiscal 07 -08. This was approximately equal to last season's revenue. Park expenses, including indirect cost transfer to the general fund ($107,412) and allocation expense transfers to the general fund ($128,589), totaled approximately $3.08 million. Recap of the 2008 Season - Marketing Throughout the 2008 season, the marketing division of NRH20 Family Water Park conducted a comprehensive advertising campaign, aggressive promotions and multiple special events to successfully position NRH20 as the Metroplex's Family Water Park. Various advertising mediums were utilized, including television, radio and print. Season Passes Season pass sales increased by 1,434 passes from 11,404 passes sold in 2007 to 12,838 passes sold for the 2008 Season. This was an increase of over 12 percent. The park implemented a direct mail campaign during the holiday season, offering a $10 discount to guests who purchased a season pass prior to December 24th. As usual, the park also offered a special entertainment package for those who purchased their season pass prior to opening day. This entertainment package included a souvenir NRH20 bottle, in -park coupons, and coupons for local businesses and free admission tickets for friends. The package was valued at over $35. Season passes were advertised through a direct mail campaign sent to past season pass holders and a database of names collected by the park, in addition to a water bill insert sent to North Richland Hills residents. Purchasing four or more passes offered guests the best possible discount with prices of $55.00 for general season passes and $55.00 for discounted resident prices for those living in the same household. Marketing, Advertising and Promotions Recap With continued competition in the Dallas /Fort Worth area, NRH20's marketing strategy maintained its focus on Tarrant County. The focal point of the 2008 Season's advertising campaign was to further publicize the Accelerator as well as NRH20 Family Water Park as the place for summer family fun. The advertisements continued to convey the scope of the facility (showing how the park differs in size from competing smaller facilities) and publicized the offers with the park's two promotional partners, Chick -fil -A and Dr Pepper. Radio and Television Media Coverage On April 18th, ABC World News mentioned NRH20 and our Friday Night Dive In Movies in a story about creative ways to show movies. Multiple unique venues were featured and this story provided national exposure for the park. 31a Channel 5 News featured NRH20 on May 15th to help promote the park's opening day. During multiple broadcasts, the news showed clips of guests racing down the slide. Channel 5 also covered the park's 14th Birthday Party which was celebrated on June 2nd. The story mentioned the $15,000 cash sponsorship for the park's lifejackets from Atmos Energy. The week of June 3oth, Channel 11 featured NRH20 in a story on where to cool off locally without spending a lot on gas. Channel 5 News Online featured NRH20 as one of the best places to go during the July 4th holiday. Print Media Coverage - Publicity Throughout the summer, the Fort Worth Star- Telegram and Dallas Morning News featured NRH20 in numerous articles and listings. Dive -In movies were regularly mentioned in the Dallas Morning News Guide and the Fort Worth Star - Telegram Star Time. The movies were highlighted in the in various locations throughout the Star - Telegram. The paper and Star - Telegram.com Click covered many of the special events, such as the park's birthday party and the Atmos Energy Lifejacket Sponsorship. The park was listed as a July 4th destination, was featured in the Picture Puzzle in the Star - Telegram, and was included in an article on places to enjoy water. Other family publications, including Fort Worth Child, Positive Parenting, and local newspapers featured many of NRH20's events in their family calendars as well. As the first stories began to surface relating to the outbreak of Cryptosporidium, NRH20 was mentioned along with the City of Fort Worth as being one of the first facilities to hyperchlorinate its pool systems. Throughout the coverage of the outbreak, which was daily for an extended period, NRH20 received very few mentions as a focal location. The most covered waterpark in the area as it related to cryptosporidium was Hawaiian Falls, which with three locations in multiple counties, was expected. Print Advertising NRH20 continued to focus its newspaper advertising on park events. The Dive -In Movie Series was advertised through eight large ads that ran in the Fort Worth Star - Telegram Northeast section promoting each week's movie. In addition, Star - Telegram ads were run to promote various events that occurred at the park. NRH20 also ran advertisements promoting birthdays and season passes in Tarrant County family publications including Fort Worth Child and Positive 4 1 P a g Parenting. Throughout the summer Fort Worth Child Magazine's website and emails gave great exposure to our special events. Website The park is continuing to see an increase in guests and potential visitors utilizing the NRH20 website. In 2008, the site was used to promote special events, discounts and promotions. NRH20 continued to offer online ticket and season pass purchasing through the website. This season, 9,958 online one day ticket purchases were generated throughout the season in comparison to 2997 when the site generated 6,270 online ticket purchases. The park also sold 4,280 season passes through the website. During the 2007 season 2,557 passes were sold online and during the 2006 season, 997 season passes were sold online. Selling tickets and season passes online offers guests the convenience of purchasing from home in conjunction with 2417 availability. E -mail E -mail has become an integral component of NRH20's marketing strategy. In 2008, e-mails were used to promote special events, communicate time sensitive information to guests and offer special promotions throughout the season. NRH20 has compiled an e-mail distribution list of almost 18,000 active and verified addresses including season pass holders, past NRH20 guests and potential guests who have participated in NRH20 contests and promotions. Following the Parks and Recreation Department's lead, NRH20 transitioned to using Constant Contact for mass e-mail communication with its guests. This powerful tool allows a guest to opt in or out automatically which ensures that NRH20 only sends emails to those wishing to receive them. Over 75,000 emails were sent out during the 2008 Season with an open rate of 37.2 percent. Radio and Television Advertisements NRH20 partnered with Time Warner Cable Media and Viamedia (Verizon FiOS) this season to effectively target our Tarrant County market. These stations were specifically selected based on survey data given to the park that specified which stations matched up with mothers and children who frequent waterparks. The programming, during which NRH20 advertisements aired, was geared towards children and mothers. Channels included Discovery, Lifetime, Disney, TLC, Cartoon Network, USA Networks, Food Channel, A &E, Oxygen, Animal Planet, TNT, etc. The park also advertised on Channel 5 throughout the month of July with spots airing during the afternoon news and "Ellen ". NRH20 ran advertisements on two radio stations that were chosen based on the park's target market. The radio stations NRH20 partnered with during the 2008 season included KLTY 94.9 and Radio Disney 620. In addition to advertisements, these stations provided additional promotional exposure through on site radio remotes and van stops. As a part of these added value promotions, NRH20 received additional coverage through announcements leading up to the events and remote broadcasts. 51ge Season Pass Promotions The 2008 season kicked -off With a holiday season pass sale that began the Week following Thanksgiving and continued through December 24, 2007. Prior to the start of the campaign, a direct mail piece was sent to the previous year's season pass holders and a database of names that were compiled through the park's website. Additionally, the sale was promoted through water bill inserts sent to North Richland Hills residents. The holiday season pass promotion included a $10 off discount, special incentives and a souvenir bottle good for $1 refills all summer long. The park sold 590 season passes online during the sale compared to 400 the previous year. NRH20 also held a spring season pass special prior to the May 19th opening of the park offering $5 off. The promotion was directed at Northeast Tarrant County residents, with the offer distributed through direct mail. Brochure The 2008 general park brochure showcased the Dive-In Movie schedule, a host of special events, the 2008 operating schedule, information about birthday parties and admission prices. A "fun" map was included showing the locations of the attractions and amenities. Roughly 90,000 brochures were distributed during the 2008 season to park guests and targeted locations throughout the Metroplex. Promotions During the 2008 season, NRH20 launched a cross - promotion with Tarrant County Chick -fil -A restaurants. Beginning opening day and continuing through the end of June, seventeen Chick -fil -A restaurants across Tarrant County partnered with NRH20 to distribute $4 off coupons to all customers at each location. In addition, each of the locations displayed point of purchase (POP) materials that featured NRH20 and the coupon offer. Throughout the second half of the season, Dr Pepper included a $4 off discount coupon on the side of cans that were distributed throughout Dallas and Fort Worth. The special offer was printed on 2.4 million cans. Donations NRH20 donates daily admission tickets to several hundred organizations each year, in exchange for promotional advertising at school carnivals, charity events and fundraisers. In 2008, over 800 organizations, including more than 40 Birdville Independent School District schools, North Richland Hills churches and North Richland Hills businesses, benefited from NRH20's dedication to serving the community. Approximately 1,600 tickets were awarded to these worthy organizations. 61 Special Events Special events continued to play an integral role during the 2008 season. These events are important to the park as they help gain additional publicity, encourage new guests to visit the park, give season pass holders more reasons to attend the park on multiple occasions and enhance the overall family friendly character of N RH2O. New this season was the introduction of summer fireworks displays held one Saturday ni ht per month for June, July and August. Displays were held on June 21 ,July 19 and August 16 . Although the threat of rain, in conjunction with the outbreak provided a challenge for the August 16th show, the shows on June 21St and July 19th resulted in attendance rankings for those two days for the season of number three and two, respectively. Dive -In Movies continued to play a major role in the park's success throughout the 2008 season. This season, the movies were sponsored by Radio Disney, and shown every Friday night beginning June 6th and ending August 1St. The 2008 season line -up included Bee Movie, Harry Potter and Order of the Phoenix, The Water Horse, E. T., Jaws, Surfs Up, Spiderrnan 3, and Shrek the Third. Dive -In Movie nights generated approximately 1,000 more guests than other Friday nights throughout the season, illustrating the popularity of this unique and fun event. Prior to the Dive -In Movies, Jay Jenson with Radio Disney came out to the park to play games with the guests and give away prizes. On June 2nd, NRH20 celebrated the park's 14th season of operation with its annual birthday party. Guests were able to visit the park for $14 for the day and participate in birthday festivities during the afternoon hours. Activities included: carnival games and prizes, clowns, free drinks and popcorn, Dippin' Dots samples and a sponsorship check presentation by Atmos Energy. A majority of the guests who were on park attended the event that afternoon. On Wednesday, June 11th, NRH20 held "An iPod an Hour Giveaway Day" and received well over 1,000 entries for a chance to win an iPod nano every hour during the park's operation that day. Like last year, this event was quite a success as many season pass holders and other guests made a special trip to the park in order to place their entry. NRH20's Father's Day tradition continued with the park letting the first 100 fathers in for free on Father's Day, Sunday, June 15th Wednesday, July 16th was the Big Wii Giveaway from 11:00 a. m. to 2:00 p.m. Contestants competed in a High School Musical karaoke contest for prizes, and they could sign up for a chance to win a Wii Gaming System. Guests visited NRH-�Q on Friday, August 8th to meet Dora the Explorer and Boots live and in person. Hundreds of guests were excited to take their photos with these popular characters. Group Sales Department Group Sales for the 2008 season proved to be an area of increasing attendance and sales. Over 43,000 tickets were sold to various group categories including Group Tickets, Exclusive Park Rentals, Catering, Consignment Tickets and Birthdays. The total revenue for the department exceeded $820,000, an increase over the 2007 season by approximately $27,000. The department was also responsible for over 20% of daily revenues and nearly 19% of daily attendance during the 2008 season. Group Tickets The 2008 season once again offered exemplary services and accommodations to over 850 registered groups that visited the park in 2008. Furthermore, NRH,�G served a wide variety of groups as represented graphically below. Group Percentage Sports School 3' %•► Birthday Church Other 11 I*V(' Corporate Non- Profit F" u Day Carne. Family Day Care Reunion 3'+:► 33 ri.► Churches, as expected, represented a large percentage of group business due to a pre - season marketing campaign targeting area youth and church groups. Municipal day camps and daycares also demonstrated a large number of group attendance and will continue to do so, based on NRH20's pricing and safety policies. For a fifth year in row, there was also an increase in family attendance. NRH - -)a was an ideal site for family groups who not only rented one of the many picnic areas but stayed for the duration of the day. The park will continue to see 8 1 Page growth in this population category. There was a decrease in the area of corporate groups that historically spend more per capita than other attendance categories. The online reservation option that was added in 2004 continued to provide another popular outlet for groups to register for this season. This option could be accessed through the park's website and is linked to a registration form that is sent directly to the Group Sales Representative. This service, utilized by 148 groups, allowed group leaders to register and request reserved seating and catering 24 hours a day. An email or phone call was used to confirm these reservations by the group sales staff once the form was received. Group Pricing The group reservation pricing structure enabled guests to receive varying discounts based on group attendance. The Basic Group Rate was offered to those group guests who did not make a reservation prior to arrival. The Registered Group Rate was offered to groups depending on quantity purchased. The price ranged from $14.50 per person to $18.50 per person depending on attendance. A vast majority of the department's revenue is generated by these daily ticket sales. Group Seating Facilities The Forest Picnic Areas, the Splashatory Picnic Areas and the Group Pavilion rentals remained a popular choice for groups and organizations who wanted to provide reserved seating for their guests. Nearly 440 registered groups took advantage of this offer and generated an additional $40,421.04 in revenues, a 7.38% increase from 2007. The Forest Picnic and Splashatory Picnic areas accommodated small groups (25 -30 per site) in a shaded area. The park's main pavilion seats 275 people, while each Bayou Banquet seats approximately 250 guests each. These areas are generally reserved for large groups and catered events. The Deceleration Zone continued to be a popular choice for families and small groups. The Deceleration Zone has 4 private open air cabanas, each seating approximately 6 -8 guests. Each cabana comes with reserved shaded seating all day, discounted admission tickets, wait staff throughout the day, an ice chest filled with ice and 6 bottles of water, souvenir bottles with free refills all day, and a free locker rental. The Deceleration Zone generated $20,051.09 in rentals and $17,295.82 in ticket sales; this is a 13.9% and 56.1% increase respectively. Exclusive Park Rentals The revenue from Exclusive Park Rentals saw a slight increase again in 2008. Revenue increased by almost $421 or .22% over the 2007 season. This includes tickets and hourly rental fees. Twenty -four various schools, churches and corporate businesses took advantage of this exclusive offer to rent the water park for "after hours" events this season; two of these groups held two separate exclusives during the summer for their guests. As the graph illustrates, Exclusive Park Rentals draw a large portion of revenue for the department. Therefore, emphasis was placed upon exceptional guest service increasing the potential for repeat business for years to come. Many of these bookings have had events at the water park for numerous years and are eager to reschedule for the next season. Further emphasis will be placed on obtaining additional corporate clients who, as mentioned before, have a higher spending ratio than other group types. Exclusive Park Revenue $ 200, 000 $17. (-R2 $180,000 $160,440 $140.000 03 $99.485 $120.000 $100,000 $80.440 $64.444 $44.044 $ 20.440 $0 2C04 '71-1a0 -, ?006 ''Co 7 ADO Catering In 2008, NRH20's catering team served over 8,000 meals to numerous groups throughout the summer in a professional and efficient manner. The team served and accommodated smaller groups of 15 guests to several groups of over 1,000 guests. Additionally, NRH�.O offered a mini cater and meal voucher option for groups with less than 75 people, but who still wanted to provide a lunch option for their guests. Guests could also purchase unlimited drink bands for the day, as well. Revenue generated from these services reached nearly $76,000 and showed a slight decrease over the 2007 season. 0 _.�__.�__��...._ _�_r_..._ 10 1 P a g e Catering $85,000 $80,503 $ 1 $80,00C $76,148 $75,766 $75,000 $10.515 $70,0oC $65,0aC J $6a,0aC +. -+D4 20 0 5 _ac +,, 2oa7 20as Consignment Ticket Program The consignment ticket program was offered to local companies and organizations as an opportunity for their members or employees to purchase discounted tickets in an efficient and convenient method. The companies were responsible for selling the tickets and collection of the revenue. The companies returned the unused tickets to NRH ICJ and any payments for the tickets sold. The tickets were available to the companies at a discounted rate and allowed NRH20 tickets to be sold at more than one venue. Several new accounts were added this year. Top ticket sellers included Bell Helicopter Textron, Fort Worth Community Credit Union, MWR Naval Air Station, Flooring Services, and Cook Children's. In 2068, the park saw a slight increase in consignment revenue. Nearly 60 organizations participated in the consignment program selling approximately 10;419 tickets resulting in total revenues of over $161,900. Consignment $161,494 $1.50.000 '149,914 $130.000 __._ - $132037 $'1140,000 $120.000 $89,650 $130,000 $80,000 $60.000 $40,000 $20,000 $o 2004 +:_o� 2003 11 1 Page Birthday Parties NRH20 Birthday parties remained a popular choice for parents and kids. The Elements of Fun hosted 232 parties in 2008. Birthday parties generated nearly $68,000 in revenue, a 7.7 percent decrease over 2007. Three party packages were offered this year. The Basic Birthday Bash was available for smaller parties that did not need the additional add -ons at a per person charge. Professor's Birthday Bash, for $174.99, was offered for eight guests, and included a full day's admission, the parry island for one hour, a birthday cake or ice cream, unlimited drinks during the party, balloons, and a Big Squirt for the birthday person. The Extreme Extravaganza, for $324.99, was offered for eight guests, and included everything in Professor's Birthday Bash, as well as all day reserved seating, two large pizzas, Big Squirts, Dippin' Dots, and Line Passes for all eight guests. A majority of the birthdays also added pizza to their party, as well as various other add -on options. Group Sales Promotional Materials NRH20 continued to market group sales offerings through a brochure style mailer that included information regarding Exclusive Park Rentals, Caters, Group Rates, Seating Facilities, and Consignment opportunities. This enabled staff to provide distinct information to all organizations with an extended, more descriptive message. Positive feedback was heard and numerous leads were generated for both group and corporate business. As mentioned before, increasing corporate business is the priority for the 2009 season and more direct marketing strategies will be utilized to accomplish this goal. Revenue Operations Food Service The Food and Beverage department generated sales of $457,196 in the 2008 season, which was a 2% decrease from $467,170 in 2007. Food and Beverage per- capita revenues increased 4% from $1.88 per guest in 2007 to $1.96 per guest in 2008. NRH20 offered guests several options for lunch, dinner and snacks at the main Concession Stand, Ice Cream Shop and The Hopper. The Food and Beverage team also catered a variety of menus such as barbeque and hamburgers to many large groups. Prepared foods such as chicken and hamburgers accounted for over one third of total food sales, while ice cream and beverages encompassed approximately 53% of the Food and Beverage department sales. 12 1 Pugs 20x8 Food and Beverage Sales $40D. 000 $350.D00 $300.000 T $250.400 - :6200. 0 40 - $150.Q40 - $10'.D00 $50, 000 - $ 2004 2045 2006 2007 2008 ■ Bev era geSaIes ❑ Focd Sales OThe Concession Stand provided a menu that offered many choices for the entire family at a competitive price, and generated $279,770 in revenue for the 2008 season. It offered the traditional concession items such as hamburgers, hotdogs, fries, and nachos. Fried appetizers such as Macaroni and Cheese Wedges, Cheese Sticks, and Chicken Wings were also offered on the menu. Chick -fil -A chicken sandwiches and nuggets were the best seller once again, accounting for 29% of prepared food sales. NRH20's guests also enjoyed snacks such as pretzels, churros, funnel cakes, Frito Lay chips, and Otis Spunkmeyer cookies. 2008 Prepared Food Sales 0 2% C3 Chicken 14 P- 50,/0 1 �a El Hamburgers 11 % ❑ French Fries 1 i% ❑ Hot Dogs 17% 131 Page 3% 79, 4 3°i 3% 1 %- 2008 Ice Cream & Snack Sales I il 70 Dippin' Dots E] Otis Spunkmeyer Cookies ❑ Novelty Ice Cream ❑ Chips /Popcorn ❑Giant Pretzels ❑ Funnel Cakes ❑ Other Snacks NRH -)CA's Ice Cream Shop generated $153,523, which was 34% of the total Food & Beverage department sales for the 2008 season. The air - conditioned Ice Cream Shop featured Dippin' Dots, a unique frozen ice cream treat. The top selling flavors include: chocolate, cookies `n cream, vanilla, banana split, mint chocolate, rainbow ice and strawberry. This year Dippin' Dots celebrated their 2oth Birthday, and guests were able to enjoy a new Birthday Cake flavor. Guests had their choice from three sizes: 5 oz., 8 oz. or 12 oz. cups. The busiest times for the Ice Cream Shop were between 2 p.m. and 5 p.m., which was also the hottest part of the day and corresponded with most guests' exiting the park. Dippin' Dots Ice Cream accounted for approximately 79% of all snack food sales. 2008 Food & Beverage Sales 8% Prepared Food z2 is 390/ 11 Ice Cream ❑ Beverage 31% ,� ❑ Snacks Elk 14 1 Page • The Hopper is conveniently located near popular lounge areas and serves pizzas, chips, and cookies. Hotdogs on gourmet pretzel buns and frozen beverages were also sold out of the Hopper. During Dive -in Movies on Friday nights, the Hopper also served freshly popped popcorn with free refills to NRH20 guests that purchased a souvenir popcorn bucket. The Hopper helped ease congestion at the Main Concession Stand as well as generated approximately $23,902 in revenue. 2008 Beverage Sales 2% 10M24% % % 8% 30% Jolly Rancher Slushes ❑ Souvenir Bottles ❑ Bottled Water ❑ Drink VVristbands ❑ Refills ❑ Md Drinks ❑ Lg Drinks ❑ Family Four Pack Beverages Dr Pepper soft drinks were served at all the food service locations. The most popular flavor for the past thirteen seasons has been Dr Pepper followed by RC Cola and 7U p. Dr Pepper is a proven favorite of guests in this region because of its local history, heavy advertisement and community involvement. Deja Blue bottled water, Welch's fruit juices as well as Snapple juices and teas were also available to quench guests' thirsts. Giant 32 oz. NRH20 souvenir bottles were sold offering guests $1.00 refills all summer long. Total beverage sales accounted for 22% of all food service sales at $98,455. "All day" drink wristbands were sold primarily at the Front Gate. They accounted for 24% of the total beverage revenues and encouraged guests to leave their drink coolers at home and receive unlimited drinks throughout their stay. 151 Page C7 Gift Shop The Gift Shop generated $120,285 in the 2008 season, a 18% increase from $103,541 in 2007. Gift Shop per- capita revenues increased 21% from $0.42 per guest in 2007 to $0.51 per guest in 2008. NRH20's Gift Shop offered guests all the necessity items needed to enjoy their day at the waterpark such as sunglasses, Banana Boat sun block, swimsuits, towels, Water shoes, hats, cover - ups, baby floats and swim diapers. Guests could also purchase a large variety of candies, fashion jewelry, T- shirts and sportswear. Additionally, Webkinz, popular virtual pets that come with a unique secret code allowing the owner to care for the pet through online games, and Temporary Airbrush Tattoos that last up to five days were introduced for the 2008 season. These new products resulted in additional sales of $13,350. 2008 Gift Shop Sales $140.000 $120,000 $100,000 $30,000 $60,000 $40.004 $20,000 $0 2004 2005 2000 2407 2008 Big Squirts, with the exception of the 1998 season, have been the park's best seller since 1995. Over 4,500 Big Squirts were sold this season. Big Squirts are water toys that guests fill with water and squirt each other (and the occasional lifeguard). Toys /Miscellaneous, wearables (clothing), and suntanlsunglass products were the next best selling categories. 16 1 Page 2008 Season Gift Shop Sales 4% °o % � r 10 �' %o 11 OA- 7% 5'j/lo 19% 11% 23 o 3% Locker Rentals ■ Big Squirts ❑ Wea rabies u Toys / M i sc ❑ Webkinz ❑ Airbrush Tattoos ❑Candy ❑ 3untan/Sunglasses ❑ Jewelry ❑ Swim Accessories ❑ Cameras Lockers, located next to the Ice Cream Shop, were available to NRH20's guests to protect their belongings during their visit. Guests rented keys from the Gift Shop window that allowed them full access for the entire day. Guests could choose from two different size lockers: standard or family. Standard locker rentals cost $4.00 plus a $1.00 refundable deposit, while family locker rentals cost $6.00 plus a $1.00 refundable deposit. Locker rentals generated over $54,145 in revenue for the park in 2608, an 8% decrease from $59,461 in 2607. Locker per - capita revenue decreased $0.01 from $0.24 per guest in 2007. Cup and Chaucer Cup and Chaucer, operated by the NRH,1G Revenue Department, brewed its first cup of Starbucks@ coffee with the grand opening of the new North Richland Hills Public Library in April 2008. During its first fiscal year, Cup and Chaucer generated sales of $13,938. Cup and Chaucer partnered with the "We Proudly Brew Starbucks" program to bring the "Starbucks Experience" into the library and thus leverage the Starbucks brand to maximize sales potential. Benefits of partnering with the "WPB" program are coffee and espresso training for staff from a Starbucks representative, marketing tools that promote the Starbucks brand, and an extensive product assortment that meets the diverse needs and expectations of each customer. 171 Page r 2008 Cup and Chaucer Sales 51W, Dr. Pepper Fountain Beverages Bottled Beverages We Proudly Brey ^,, Starbucks Products Foud Iterns 51% Miscellaneous "WPB" Starbucks products accounted for $7,154 (51%) of overall sales. Espresso drinks were among the largest selling category followed by blended and cold beverages. As far as individual drinks, Starbuckse coffee was the most popular beverage followed by Creamice frozen beverages, Caffe Lattes, Caffe Mochas, and Iced Caffe Mochas. 2008 "WPB Starbucks" Product Sales 8% Esl�r?ssn Drinks 16 % 31% Blencled Beverages Cold B,FvPragps 21% ■Coffee 24% ■Coffae a.lternativps Bottled beverages and Dr Pepper fountain beverages accounted for $2,321 (17 %) of sales. These included carbonated drinks as well as bottled water, Snapple, fruit juices, and Monster energy drinks. Cup and Chaucer also offered quality snack foods such as brownies, cookies, muffins, and Dippin' Dots ice cream. Food sales accounted for $3,719 (27 %) of revenues. Other revenue sources included miscellaneous items such as Webkinz, popular virtual pets that come with a unique secret code allowing the owner to care for the pet through online games. Park Operations During the summer of 2008, the Park Operations Department of NRH20 saw many advancements and improvements occur that raised public awareness of 181 Page the park and enhanced the beauty of the park so guests could further enjoy our facilities. One major park enhancement that improves the quality of the guest experience was the addition of the timing system to the Accelerator. The new timing system was very pleasing to the eye and aided in increased guest satisfaction. The park also saved a significant amount of money on this project, as park staff installed the timing system themselves. Another enhancement was the replacement of 25 barrier posts throughout the park. The new posts added to the park like atmosphere of NRH20 and also assisted with guest safety. NRH20 staff continued to incorporate park -wide operational readiness drills. These drills are designed to test the emergency system of the facility as a whole. An emergency scenario takes place at a designated area while the park is open and the entire management staff responds accordingly. These drills greatly enhance the response time of management staff and the park received many compliments from the guests regarding how seriously NRH20 takes its safety training. The lifeguards for NRH20 again had a very exciting, safe and fun filled summer. This year, 190 lifeguards were trained in CPR, first aid and lifeguarding skills. NRH20 continues to be proactive in its training approaches. Lifeguards were required to perform in- service training daily. These daily trainings covered topics and exercises from infant and child CPR, to the more extensive full -blown drowning scenarios, where the lifeguards have to perform extra duties such as crowd control and assisting the park EMTs. Lifeguards were audited daily and made to perform backboarding and other lifeguard skills while the park was open, letting guests know that NRH20 takes its lifeguard skills very seriously. This year, the park continued mannequin testing and the 5 minute rule. The mannequin tests were conducted by placing a mannequin in the water without the lifeguard's knowledge and timing how long it took to recognize and save the mannequin. The 5 minute rule requires the lifeguard staff to make a significant change in posture every 5 minutes in order to keep them alert and concentrating. In addition, in order to aid in our ongoing quest to provide well- trained lifeguards for the safety of our guests, we added three new lifeguard instructors to our ra n ks . This summer, NRH20 hosted the Ellis and Associates Lifeguard Challenge Southwest Regional. The competition consisted of three events that required the competitors to be able to work with people they have never met before to recognize and react to different aquatic emergency situations. This Southwest Regional was one of the most heavily attended, and saw the team from NRH20 take first place in one of the integrated problems. The outbreak of Cryptosporidium in the Dallas/Fort Worth Metroplex resulted in NRH20 hype rchlo rinating its swimming pool systems on a weekly basis beginning in July and continuing throughout the end of the season. Hyperchlorination is the process where the parts per million (ppm) of chlorine is raised for a period of time to reach a CT level of 15,300 as prescribed by the Centers for Disease Control and Prevention (CDC) in Atlanta, GA. The NRH20 Park Operations team completed this task overnight, in lieu of closing during the day. Although this outbreak was very unfortunate, NRH20 was the first facility to hyperchlorinate as a result of the notification from the Tarrant County Health Department concerning the potential outbreak, and one of the first to go to a weekly hype rchlo rination schedule. Team Performance and Benefits The seasonal team members, a vastly important section of the team, continued to be pivotal in the success of NRH20. Although there are several contributing factors to the success of the park, the most noteworthy are the seasonal team members. The 400 plus seasonal team members encountered many more guests than any supervisory personnel, and this presents NRH20 with many opportunities to either exceed the guests' expectations or not reach that level. This guest service expectation is why the seasonal team is so important. This season, our exceptional team members were provided with discounts to area attractions, complimentary admission to NRH20, and other special events throughout the summer. To cap off a great season, all team members still on board were invited to an end of the season party at a local skating rink. A great time was had by all and we hope to see our team members return for the 2009 season. Survey Results Survey results for the 2008 Season remain very positive. The surveys are not only a good tool to find out how the guest feels about the park, but also how long the guest stayed, how many people were in their party, where the guest was from and other helpful information. The surveys are administered by park staff, specifically the Elements of Fun, and are recorded in a database for analysis. Approximately 975 surveys were completed this season. Below is the survey question followed by the average answers. The scale runs from 1.0 to 5.0, with 5.0 being the highest possible rating. How many hours did you stay today? — 5.9 The length of stay increased to 5.9 hours from 5.6 hours. The addition of the Accelerator combined with surveys of group guests would result in longer stays. A longer length of stay is positive since the longer people are in the park the better time they are having and the more opportunity there is that the guest will spend money. As more attractions and activities are added to the park and with an increase in attendance, length of stay will increase. 201e How many people came with you? — 8.4 This number increased from the 2007 season, which was 5.8. This number is greatly affected by the person interviewed and whether he /she visited the park with a large group. How would you rate NRH.?O's attractions and facilities? — 4.5 The ratings of the attractions and facilities remained the same from the 2007 Season. As park attendance decreases, historically attendance based survey questions drop slightly, however this season did not show this trend. How would you rate NRH ?O's guest service and courtesy? - 4.54 This rating slightly increased from the 2007 season which was 4.59. With a decrease in overall attendance in conjunction with cooler temperatures, this was an expected result. How would you rate N RH AO's quality of concessions? — 4.3 Our rating in the area of concessions increased slightly from the 2007 Season. What radio station do you listen to? For the twelfth season in a row, KISS 106.1 FM was ranked number one by the guests of the park with over 29 %. The second most popular station KDMX 102.9 had 5.07 %, third was KLTY 94.9 with 4.96 %, fourth was KBFB 97.9 with 4.85% and fifth was KTXQ 102.1 with 4.64 %. How did you find out about NRH 0? "Friend /family" was the number one followed by "Live nearby ". This strong word of mouth is reflective of the overall high quality of the entertainment service provided. Television was third with internet, radio, newspaper and brochure following. This remained unchanged from the 2007 Season. How did you find NRH90's concession pricin_q? Reasonable 62.92% Inexpensive 3.02% Expensive 29.48% Not Answered 4.58% How did you find NRH ,)O's admission pricing? Reasonable 74.07% Inexpensive 5.66% Expensive 19.34% Not Answered 0.93% 211 Fags Who's idea was it to visit NRH )O? Family 33.20% Friends 20.89% Other 17.48% Children 12.51% Mom 11.38% Dad 3.62% Grandparents 0.93% Whose Idea Was Dad. 3.62% Children. 12.51% J--Grandparernts. 0.93% Family .33.20% Friends. 20.89% OF Where are you from? Residents of North Richland Hills represented 24.61 percent of surveyed guests this season which is a decrease of 2.49 percent from last season. This represents the largest segment ment of the survey and shows that the park is still g g being well received b y our residents. The second largest survey segment is Fort Worth with o ver 13 percent with Hurst, Keller and Colleyville rounding out the top five. 0 �w__.�. �_ _. _.._. _ . - ...___ _ 22 1 P a g e 1 Where Are You From Top Cities Bedford. Haltom City. Arlington. 2.88% �� 2 57% �\ 1.96% Grapevine. 3.91 °% Colleyville. 4.12% N RH. 24.61 % Keller. 5.05% Hurst. 6.39% Not From Area. Fort Worth. 13.35% 13.59% Will you recommend NRH20 to a friend? 49 Yes 99.28% No 0.72% Will you revisit N RH 20? Yes 98.04% No 1.96% The level of service provided to all guests is Why Word of mouth continues to be NRH�O's strongest method of advertisement. If* 231 -'age INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2008 -118 Date: November 11, 2008 Subject: Review Development Plan for the Third Phase Attraction and Restroom Facility at NRH2O Included in the 2008/09 NRH20 Capital Budget is the design and construction of the Third Phase Attraction. Design work is progressing along with the construction documents. The project provides for a freeform, natural, tropical lagoon activity pool and associated amenities designed to attract the pre -teen and teenage age group. As recommended in the NRH20 Strategic Plan, the attraction will serve as an anchor for the southwest area of the park in preparation for future attractions. Nestled between the Accelerator and the Purple Palooza, proposed improvements include a large "blue lagoon" pool with sand beach, sand volleyball area, seating /deck area, new restroom building, filtration building and chemical storage area. The 5,300 square feet tropical lagoon pool includes a water lounge area, an island with a foot bridge, tropical landscaping and a cascading waterfall into the lagoon. Additional amenities include an audio system and an electronic device charging station. The audio and electronic device charging systems were introduced to provide a blending of technology within the pool environment to appeal to the pre -teens and teens. Based on available funding, a digital jukebox is proposed to be provided at the charging station deck, allowing interactive digital music selection in a smaller setting. Plans also include Wi -Fi access to the park providing internet access for our guests. Future plans include the addition of a raised and covered multi - purpose presentation area providing opportunities for lounging and food court seating, as well as space for a band stage and DJ booth and computer gaming area synchronized with a large screen TV. The Park and Recreation Board reviewed the concept plan at their October 6th meeting. Bids are scheduled to be received on December 2, 2008. While construction is expected to be completed in late May, 2009 staff will be working with the contractor to achieve substantial completion prior the park's general opening on May 16th. Bids were originally scheduled to be issued in early October however as the plans were being completed, construction cost estimates begin to exceed the available funding. Staff worked with the architect and potential contractors to revise the design and bring the project within budget. Staff will present a PowerPoint presentation on the Third Phase Attraction and seek any recommendations and comments from Mayor and Council. Respectfully Submitted, Vickie Loftice Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2008 -119 Date: November 3, 2008 Subject: Status Report on Capital Improvement Projects There were over 100 capital projects included in the Fiscal Year 2007/08 Capital Projects Budget. On a bi- monthly basis, Departments update a capital projects database to provide management with an overview of expenses -to -date compared to budget, percent of project completed compared to a project phase timeline and the current status of the project including any critical issues. It is our goal to keep Council informed of the status of capital improvement projects. On a quarterly basis, Staff will select major projects and present an update to Council at work session, followed by an opportunity to address Council questions. As Fiscal Year 2007/08 has recently come to a close, Staff will use this quarterly report to provide a summary of projects completed during this time. In addition, a detailed update on several significant projects continuing into Fiscal Year 2008/09 will be provided. These will include: • Signalization Projects - Davis at Bursey - Mid - Cities at Winter Park - Precinct Line at Amundson - Precinct Line at Rumfield • Starnes Elevated Tank Rehabilitation • Amundson Elevated Tank Rehabilitation • Grand Avenue Park Plaza • Mobile Data Computer Replacement in Fire Apparatus Respectfully Submitted, Mark C. Mills Budget Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. B.0 Subject: EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. B.1 Subject: Executive Session: Deliberation of Personnel Matters as Authorized by §551.074 - Deliberate the Appointment, Employment, Evaluation Duties of Public Officers and Employees to wit: City Manager CITY OF NORTH RICHLAND HILLS Department: City Manager's Office Presented by: Jared Miller Council Meeting Date: 11 -10 -2008 Agenda No. B.2 Subject: Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) Department: City Secretary Presented by: Subject: Adjournment CITY OF NORTH RICHLAND HILLS Council Meeting Date: 11 -10 -2008 Agenda No. C.0 City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, November 10, 2008 7:00 P.M. A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Whitson A.2 Pledge - Councilman Whitson A.3 Special Presentation(s) and Recognition(s) No items for this category. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of October 27, 2008 City Council Meeting B.2 RP 2008 -09 Consideration of a Request from Viewtech, Inc. to Approve a Replat of Lot 1, Block 1, into Lots 1 R and 2, Block 1, Iron Horse Addition (Located at 6100 Browninq Drive -31.56 acres). B.3 PU 2008 -030 Award Bid No. 08 -040 for the Annual Miscellaneous Concrete Improvements C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2008 -109 Amend Appendix A of North Richland Hills Code of Ordinances and Increase Water and Sewer Deposits - Ordinance No. 3026 F.2 GN 2008 -100 Intent to Reimburse Expenditures with Proceeds of Future Debt - Resolution No. 2008 -055 F.3 GN 2008 -111 Appointments to Naming Board FA GN 2008 -112 An Ordinance Providing for delegation of authority to City Manager - Ordinance No. 3027 F.5 GN 2008 -110 Increasing the Maximum Contribution Rate Limit for TMRS - Ordinance No. 3028 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Mayor Pro Tern Turnage H.2 Adjournment CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. A.0 Subject: Call to Order - Mayor Trevino CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Councilman David Whitson Subject: Invocation - Councilman Whitson Council Meeting Date: 11 -10 -2008 Agenda No. A.1 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Councilman David Whitson Subject: Pledge - Councilman Whitson Council Meeting Date: 11 -10 -2008 Agenda No. A.2 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Subject: Special Presentation(s) and Recognition(s) No items for this category. Council Meeting Date: 11 -10 -2008 Agenda No. A.3 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. AA Subject: Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Subject: Removal of Item(s) from Consent Agenda Council Meeting Date: 11 -10 -2008 Agenda No. A.5 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. B.0 Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed tc require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member sc requests, in which event the item will be removed from the Consent Agenda and considered. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. B.1 Subject: Approval of Minutes of October 27, 2008 City Council Meeting Recommendation: To approve the minutes of the October 27, 2008 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 27, 2008 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 27th day of October, 2008 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Suzy Compton Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 (present at 6:40 p.m.) Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Assistant City Manager Mike Curtis Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director JoAnn Stout Director of Neighborhood Services Mark Mills Budget Director Vickie Loftice Parks & Recreation Director Craig Hulse Economic Development Director Andy Jones Fire Chief Sean Hughes Emergency Management Coordinator Jamie Brockway Purchasing Manager Chun Mezger Humane Division Supervisor Greg VanNieuwenhuize Assistant Public Works Director Call to nrr1Pr Mayor Trevino called the work session to order at 5:31 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions. A.2 IR 2008 -097 Discuss NRH AARC having Low Cost Vaccination and Microchip Clinic twice a year Ms. Chun Mezger, Humane Division Supervisor, advised Council that the Animal Adoption and Rescue Center would like to offer a vaccination and microchip clinic twice a year. Staff will be working with the Parks and Recreation Department to hold the first clinic at Linda Spurlock Park. Subsequent clinics may be rotated to other parks in the City. If Council is supportive of the clinic, Staff will contact local veterinarians for volunteers to provide the rabies vaccination and tags and administer the vaccination. If there are no volunteers from the local vets, staff will contact mobile veterinarians and then vets outside the City. The cost of the rabies vaccination will depend on the veterinarian's charge. The program was discussed with the Shelter Board in July and was unanimously supported. In response to questions from Council, Ms. Mezger explained the City's cost and locations where the microchip could be read when the Animal Center is closed. The consensus of the Council was to move forward in providing low cost vaccination clinics in the City. A.3 IR 2008 -113 Discussion of Rufe Snow Median Options Mr. Mike Curtis, Managing Director, introduced Brad Tribble, Kimley -Horn & Associates and Project Manager, for the Rufe Snow Drive project from Mid Cities Boulevard to Ridgetop Road. Mr. Tribble advised Council the project was in the conceptual design phase. Mr. Tribble gave an overview of the conceptual design objectives and presented to Council conceptual designs for a 7 -lane undivided street section throughout the corridor versus a 6 -lane divided street section throughout the corridor. Mr. Tribble discussed the pros and cons of the options and the right -of -way impacts for both options to adjacent properties. Council was presented with a possible third option of a six to seven lane "hybrid" section within the corridor. Council was advised of the costs for a 7- lane undivided, 6 -lane divided and 6/7 -lane hybrid. After discussion and questions by Council, the preference of Council was a 7 -lane undivided with concrete paver medians as an option. Council was also interested in additional parkway for landscaping next to the residential area around Summertime. A.4 IR 2008 -114 Economic Update and Contingency Planning Mr. Cunningham, City Manager, referred to the significant changes the last several weeks in the nation's financial markets and the economic impact it has had throughout the United States. While the City is only in the third week of its new fiscal year, Staff feels it necessary to implement a portion of the City's contingency plan to prepare for anticipated future impacts. Mr. Craig Hulse, Economic Development Director, presented to Council a general economic overview of the nation and discussed the key economic indicators for the nation, the region and City. Mr. Cunningham discussed that the primary impacts on the City's budget and operations are the leveling off and potential decrease in retail sales, reduction in licenses and permits for residential housing and commercial construction and reduction of interest rates on investment of funds. Councilman Whitson present at 6:40 p.m. Ms. Bostic, Assistant City Manager, gave an overview of the structure of the contingency plan highlighting the steps within each category that the City will take to address future impacts to revenue sources. The first category has been implemented in anticipation of economic impacts to the City's revenue sources and future revenue shortfalls will be addressed with the remaining tiered steps as needed. A.5 Adjournment Mayor Trevino announced at 6:47 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order October 27, 2008 at 7:01 p.m. ROLL CALL Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Tim Welch Staff: Larry J. Cunningham Jared Miller Mayor Mayor Pro Tern, Council Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Karen Bostic Jimmy Perdue Mike Curtis Patricia Hutson Monica Solko George Staples Assistant City Manager Assistant City Manager Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilwoman Compton gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Compton led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Recognition of the Neighborhood Initiative Program Sponsors and Volunteers Debbie York, Neighborhood Services Manager and Councilman Whitson recognized the Neighborhood Initiative Program Sponsors and Volunteers. Platinum Level - Donation of $500 or more Chesapeake Operating, Inc. Chicken Express NRH Hamilton Duffy, P.C. Mark Hammonds, M.D. Life Church Medical Clinic of North Texas Tyson Processed Food, Inc. Wal -Mart Super Center (NE Loop 820) Wal -Mart Super Center (N. Tarrant Parkway) Gold Level - Donation of $250 to $499.00 Cypress Software Systems Print Central Mr. & Mrs. Marvin Smith Silver Level- Donation of $100 to $249 Archie's Donut Design Q International Glenview Food Mart 11 Hunan Wok Chinese Restaurant North Hills Family Practice Pride & Joy Academy Volunteer Group Service Donation BISD Isolated Resources Group North Richland Hills Baptist Church Richland Hills Church of Christ TBS Lawn Care TEXROOTS The Home Depot Triad Financial Corporation A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Recognition of Fire Service Award for Excellence Fire Chief Andy Jones advised the North Richland Hills Fire Department was the recipient of the 2008 Fire Service Award for Excellence for the department's Cardiac Cath Lab Field Activation Program. The award, co- sponsored by the International Association of Fire Chiefs and the U.S. Safety & Engineering Corp., recognizes innovation and achievement in managing resources to reduce the loss of life and property from fire and other emergencies. The program is a model of cooperation between the City's Fire Department EMS Ambulance service, Dr. Roy Yamada, EMS Medical Director, and the staff at North Hills Hospital. Chief Jones recognized the members of the North Richland Hills EMS team. Dr. Roy Yamada, Ms. Sally Stutts, Cath Lab Director and Mr. Randy Moresi, CEO North Hills Hospital, each commented on the success of the program and the award. Mr. Chris Robinson, Vice President and Mr. Wayne Boyd, CEO, US Safety & Engineering were recognized. Mr. Boyd presented the award and a $2,000 award check to Chief Jones. A.5 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Recognition of Ray Oujesky presented by Mayor Pro Tern Turnage Mayor Pro Tern Turnage presented a plaque to Ray Oujesky for service to the citizens and community as Municipal Court Judge from May 1996 to July 2008. RECESS AND BACK TO ORDER Mayor Trevino recessed the meeting at 7:31 p.m. and called the meeting back to order at 7:47 p.m. with all members present as recorded. None. None. A.6 CITIZENS PRESENTATION Al REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA B.0 APPROVAL OF CONSENT AGENDA ITEMS APPPnVFn B.1 APPROVAL OF MINUTES OF OCTOBER 13, 2008 CITY COUNCIL MEETING B.2 PW 2008 -028 AWARD BID NO. 08 -039 FOR THE CALLOWAY CREEK DREDGING PROJECT TO PATCO UTILITIES IN THE AMOUNT OF $214,942.46 MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. PUBLIC HEARINGS C.0 There were no items for this category. PLANNING & DEVELOPMENT D.0 There were no items for this category. PUBLIC WORKS E.1 PW 2008 -026 AWARD A PROFESSIONAL SERVICES AGREEMENT TO A.N.A. CONSULTANTS, LLC, IN THE AMOUNT OF $78,500 FOR THE HOLIDAY LANE AND COLLEGE CIRCLE WATER LINE PROJECT APPROVED Greg VanNieuwenhuize, Public Works Assistant Director presented the item. This item is to consider the award of a professional services contract for the design of approximately 5,700 linear feet of water main along Holiday Lane and College Circle. The City requested Requests for Statements of Qualifications in accordance with city policy and proposals were received from twenty -five firms. The City's selections committee reviewed and evaluated the proposals and is recommending award of the professional services agreement to A.N.A. Consultants for the contract fee of $78,500. COUNCILMAN LEWIS MOVED TO APPROVE PW 2008 -026. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.2 PW 2008 -027 AWARD A PROFESSIONAL SERVICES AGREEMENT TO URS /LOPEZGARCIA GROUP IN THE AMOUNT OF $129,870 FOR THE HOLIDAY LANE AND IRON HORSE WATER LINE PROJECT APPROVED Greg VanNieuwenhuize, Public Works Assistant Director presented the item. This item is to consider the award of a professional services contract for the design of approximately 8,500 linear feet of water main along Holiday Lane and Iron Horse Boulevard between Mid - Cities Boulevard and Janetta Drive. The City requested Requests for Statements of Qualifications in accordance with city policy and proposals were received from twenty -five firms. The City's selections committee reviewed and evaluated the proposals and is recommending award of the professional services agreement to URS /LopezGarcia Group for the contract fee of $129,870. COUNCILMAN WELCH MOVED TO APPROVE PW 2008 -02.7. COUNCILMAN WHITSON SECONDED THE MOTION,.. MOTION TO APPROVE CARRIED 7 -0. GENERAL ITEMS F.1 PU 2008 -028 APPROVE THE PURCHASE OF A HAZARDOUS DUTY ROBOT FROM REMOTEC (A DIVISION OF NORTHROP GRUMMAN) IN THE AMOUNT OF $110,683 APPROVED Sean Hughes, Emergency Management Coordinator presented the item. The Northeast Fire Departments Association (NEFDA) bomb squad currently operates a larger Remotec Andros robot that was purchased by the City of Bedford with grant funds. The NEFDA inventory currently contains one Remotec robot. The proposed new HD -1 robot is an additional robot that has parts that are interchangeable with the existing robot. The new HD -1 is compatible with detection equipment that is currently owned and operational. The NEFDA Explosives Ordinance Disposal (EOD) Members have evaluated other robots and determined this unit will best meet the needs of the NEFDA Bomb Squad that is housed in North Richland Hills. The Remotec HD -1 Small EOD Vehicle is proposed to be purchased from the Texas Municipal Award Schedule (TXMAS) contract #5 -84030 which is effective from September 24, 2004 through September 22, 2012 and will be purchased with Urban Area Security Initiative (UASI) grant funding (GR0801) awarded to the NEFDA Bomb Squad and accepted by North Richland Hills City Council, June 23, 2008. COUNCILMAN WHIITSON MOVED TO APPROVE PU 2008 -028. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 PU 2008 -032 APPROVE THE PURCHASE OF AN OPEN VISION LT REAL TIME X- RAY UNIT FROM ENVISION PRODUCT DESIGN LLC IN THE AMOUNT OF $56,339.40 APPROVED Sean Hughes, Emergency Management Coordinator presented the item. The Northeast Fire Departments Association (NEFDA) bomb squad currently operates an older x -ray that is very slow and does not provide a real time live image. This delay can be very critical when dealing with suspicious devices. A new type of x -ray system is proposed to be purchased that can be operated remotely when mounted on the Hazardous Duty Robot or can be operated in a hand held mode for rapid examination to determine if explosives are present. This system allows real time viewing of the x -ray on a video monitor which can show movement in a suspicious package. The Open Vision LT Real Time X -Ray Unit is proposed to be purchased from the General Services Administration (GSA) Schedule 84 Security and Law Enforcement contract #GS -07F- 0280T which is effective from March 18, 2007 through March 18, 2012 and will be purchased with Urban Area Security Initiative (UASI) grant funding (GR0801) awarded to the NEFDA Bomb Squad, and accepted by North Richland Hills City Council on June 23, 2008. COUNCILMAN BARTH MOVED TO APPROVE PU 2008 -032. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 GN 2008 -101 ADDING A NEW SECTION 14 -351.1 CHARGING FEES TO VETERINARIANS FOR CREMATION SERVICES - ORDINANCE NO. 3024 APPROVED Chun Mezger, Animal Center Supervisor presented the item. Many years ago, when the NRH Animal Shelter was proposing the first of their spay /neuter programs for adopted animals, several veterinarians agreed to participate. In exchange to their services, they were allowed to use the City's cremation services in exchange for their spay /neuter services. However, several of the clinics that no longer provide spay /neuter service to the Animal Shelter still use the City's crematorium as a source of disposing of their deceased animals. Ordinance No. 3024 will allow the Animal Shelter to charge fees for disposal of animals brought to the city's crematorium by those veterinarians who do not provide spay /neuter services to the city. The fee will be $30 per deceased pet brought to the Shelter for communal cremations. This is the same fee charged to other cities that utilize the use the crematory. Veterinarians that provide spay /neuter services to the City will not be charged for bringing their deceased pets to the shelter for communal cremation. The Shelter Advisory Board has reviewed the change and recommends approval. COUNCILMAN LEWIS MOVED TO APPROVE ORDINANCE NO. 3024. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 GN 2008 -104 AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT FOR ELECTRIC SERVICES - RESOLUTION NO. 2008 -058 APPROVED Karen Bostic, Assistant City Manager presented the item. The City of North Richland Hills is a member of the Cities Aggregation Power Project ( "CAPP "). Since 2002, the City has participated with over 100 other member cities to pool our power needs together to purchase power on the open market. Purchasing power as a consortium has allowed cities to get lower electric rates than the City would if we contracted with an electric utility on our own. CAPP's current electric contract expires December 31, 2008. CAPP will once again contract with FPL Energy to supply electricity to its members for the next five years beginning January 1, 2009. Direct Energy Business Services ( "DEBS ") will continue to provide customer service and billing for CAPP. Natural gas prices are extremely favorable right now. Power costs under the new arrangement, without participation in the 24 year agreement, should range between 8.0 cents /kWh (possibly even lower depending upon timing) and 8.5 cents /kWh over the next five years. This means that CAPP members will lock in prices at a level that is about 2.5 cents /kWh lower than CAPP's average price of power for the past year. Resolution No. 2008 -058 authorizes CAPP to negotiate an electric supply agreement, approves CAPP contracting with FPL Energy and Direct Energy and authorizes the City Manager to sign a contract with CAPP for the City's electricity needs for the period beginning January 1, 2009 through December 31, 2013. COUNCILMAN WELCH MOVED TO APPROVE RESOLUTION NO. 2008 -058. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.5 GN 2008 -105 DENY ONCOR ELECTRIC DELIVERY'S REQUEST TO INCREASE TRANSMISSION AND DISTRIBUTION RATES CHARGED WITHIN THE CITY - RESOLUTION NO. 2008 -056 APPROVED Karen Bostic, Assistant City Manager presented the item. Oncor Electric Delivery Company ( "Oncor" or "the Company ") filed an application on or about June 27, 2008 with cities retaining original jurisdiction seeking to increase system -wide transmission and distribution rates by $275 million. The Company asked the City to approve a 17.6% increase in residential rates, a 9.1 % increase in commercial rates, and a 5.8% increase in street lighting rates. According to Oncor, annual rates would increase by approximately $60 for an average residential customer. The City, pursuant to § 33.001 of the Public Utility Regulatory Act, has exclusive original jurisdiction over the electric rates charged by the Company. In accordance with that authority, the City lawfully suspended the August 8th effective date for 90 days to review the Company's requested rate increase. The City's review of Oncor's rate increase request is coordinated by the Oncor Cities Steering Committee ( "Steering Committee "). The major components underlying Oncor's requested $275 million increase include an increase for depreciation expense ($131 million), a substantial increase to the Company's storm reserve ($81 million) and additional costs for pension and post retirement benefits ($36 million). Based upon the analysis of the Company's filing and review of discovery responses, the Steering Committee's consultants have determined that the Company's increase cannot be substantiated by evidence. The preliminary analysis indicates that Cities will likely be proposing cumulative reductions to the Company's requested rate increase in excess of $200 million. The action taken by the City to deny Oncor's rate increase will be appealed by the Company to the Public Utility Commission ( "PUC ") of Texas. In an effort to avoid litigation if at all possible, parties to the proceeding have scheduled meetings with the Company to investigate the possibility of settlement. Approval of Resolution No. 2008- 056 finds that Oncor Electric Company's requested increases to its electric transmission and distribution rates and charges within the City of North Richland Hills are denied, finds that the City's reasonable rate case expenses shall be reimbursed by the Company, finds that the meeting in which the resolution is passed is open to the public as required by law, and requires notice of this resolution to the Company and legal counsel. COUNCILMAN SAPP MOVED TO APPROVE GN 2008 -105; RESOLUTION NO. 2008 -056. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.6 GN 2008 -108 CONSIDER APPROVAL OF A RESOLUTION SUPPORTING INCREASED FUNDING FOR THE TEXAS RECREATION & PARKS LOCAL PARK GRANT PROGRAM AND THE TEXAS STATE PARK SYSTEM - RESOLUTION NO. 2008 -054 APPROVFD Vickie Loftice, Director of Parks and Recreation presented the item. The Texas Recreation and Parks Account (TRPA) is a grant program for parkland acquisition and development and for the development of recreational facilities that is administered by the Texas Parks and Wildlife Department. Funding for the grant program was restored to $15.5 million per year during the 80th Legislative Session. Additional funding was also approved for State Parks in Texas. The proposed resolution requests members of the 81St Legislature to support increased funding for the TRPA and for the Texas State Park System. This resolution also requests support to insure that all grants funded through the TRPA be subject to the competitive scoring system managed by the Texas Parks and Wildlife Department. The Tarrant County Mayor's Council have also approved this resolution and have requested each City to consider passage of the resolution. COUNCILWOMAN COMPTON MOVED To APPROVE RESOLUTION NO. 2008 -054. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.7 GN 2008 -107 AMENDING SECTION 2 -231 OF THE CODE OF ORDINANCES TO CONFORM TO CURRENT STATUTORY PROVISIONS ON INDEMNIFICATION AND REPEALING ORDINANCES 1474 AND 1475 - ORDINANCE NO. 3025 APPROVED George Staples, City Attorney presented the item. Ordinance No. 3025 repeals obsolete ordinances 1474 and 1475 and conforms our indemnification provision, Section 2 -231 of the Code of Ordinances to the current statutory provisions. The limited indemnification makes the City's employees, officers and volunteers exempt from state court suit. The two elderly ordinances, 1474 and 1475, were enacted in 1987 and arguably create inappropriate and potentially expensive and unnecessary liabilities for the city under the guise of a self insurance and risk management program which has not been used for at least the past 15 years. Enactment of this ordinance and repeal of Ordinances 1474 and 1475 will not affect the way the city is operating and providing for risk management. COUNCILMAN WELCH MOVED TO APPROVE ORDINANCE NO. 3025. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.8 GN 2008 -103 CONSIDER APPOINTMENT TO ECONOMIC DEVELOPMENT ADVISORY COMMITTEE APPROVED Craig Hulse, Director of Economic Development presented the item. Mr. Alan Young, owner of Alan Young Buick has indicated that he will no longer be able to continue to serve on the Economic Development Advisory Committee. The ordinance establishing the EDAC indicates various types of business categories are to be represented and new car dealerships are among those. Upon review, both staff and Mr. Young recommend Ms. Trish Myers, Fixed Operations Director of Alan Young Buick. The addition of Ms. Trish Myers not only maintains Committee representation from the automotive dealership category, she has agreed to finish out Alan Young's term on the Economic Development Advisory Committee which expires August 1, 2009. COUNCILMAN LEWIS MOVED TO APPROVE GN 2008 -103. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. EXECUTIVE SESSION ITEMS G.0 There were no items for this category. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the following announcements. Early voting continues through Friday, October 31st, at the NRH Recreation Center and other sites around Tarrant County. Every registered voter is eligible for early voting. For more information, please call 817- 831 -VOTE or visit tarrantcounty.com and click on the "Tarrant Votes" link. The City of North Richland Hills invites you to attend the annual Veterans Day Celebration on Tuesday, November 11 th at Liberty Park. This special event will honor all who have served our country. The ceremony will begin at 11 a.m. Liberty Park is located at 5825 Holiday Lane. For more information, please call 817 - 427 -6600. The 9th annual Northeast Recycles Day Flea Market will be held on Saturday, November 15th. This event will take place from 8 a.m. to 3 p.m. in the parking lot of the ATI Career Training Center, 6351 Boulevard 26. Vendors will be selling used goods. Residents can drop off for recycling unwanted electronic equipment such as computers, printers, monitors, VCRs, digital cameras, etc. There will also be on -site paper shredding and recycling for unwanted documents. For more information, call Debbie York at 817 - 427 -6651. Kudos Korner - Jason Moore, Parks and Recreation Department. A letter was received from a resident thanking Jason for the repairs to the stone retaining wall in the Adventure World Playground. Jason and the department should be commended for a job very well done. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:15 p.m. Oscar Trevino — Mayor ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 11 -10 -2008 Presented by: Eric Wilhite Agenda No. B.2 Subject: RP 2008 -09 Consideration of a Request from Viewtech, Inc. to Approve a Replat of Lot 1, Block 1, into Lots 1R and 2, Block 1, Iron Horse Addition (Located at 6100 Browning Drive -31.56 acres). Case Summary: The property owner, Joseph Melton of Company One, LLC, represented by Viewtech, Inc., is requesting a replat of a 31.56 acre lot. The subject property is currently partially developed with apartment units and is known as The Bluffs at Iron Horse. The property owner has indicated that they are pursuing the replat due to their desire to re- finance the property. As mentioned above, a portion of the property is currently developed with apartment units. This replat will subdivide the developed western portion (proposed lot 1R) of the property from the undeveloped eastern half (proposed lot 2). Access to the property is from a primary entrance off of Browning Drive. In order to serve both lots with the existing access a mutual- access easement will be extended through the entire site along the common lot line of the two proposed lots being created. The current development was approved in 2000 and occurred under a Planned Development (PD) based on R- 7- multi - family. At that time The Bluffs at Iron Horse was approved to be developed in phases with the condition that the final phase of the project be started prior to July 30, 2002. Since the condition regarding the deadline was not met a revised PD site plan would be required before any development could occur on the property. This proposed replat does not affect the current zoning. Staff has informed the property owner of the city's plans regarding the current transit station planning efforts occurring in this same area. Staff explained that this property is located within the limits of the planning area for the proposed Iron Horse Rail Station. It was also explained to the property owners that new transit oriented development codes were being created for this area and that the future development of the proposed Lot 2 could utilize these codes. Although the developer would not have to utilize these codes, they did indicate an interest in using the future new codes. Current Zoning: PD -23 (R -7 multi - family residential) Thoroughfare Plan: The lot has frontage on Browning Drive, a 2 -lane, undivided, minor collector street (C2U) with 60 feet of right -of -way. Comprehensive Plan: The Comprehensive Plan depicts Mixed Uses for this area. Staff Review /Rough Proportionality Determination: The Development Review Committee has reviewed the plat and has determined that it complies with both the zoning and subdivision ordinances. Planning and Zoning Commission Recommendation: Approved by a 6 -0 vote. Staff Recommendation: Approval of replat request RP 2008 -09. Review Schedule: Application: 8/19/08 Final Hearing: 11/10/08 Staff Review: 5 weeks Applicant Revision Time: 2 weeks Scheduling Time: 5 weeks Total Review Time: 12 weeks Haltom City LOCATION MAP UN-4 NE Loop 820 �R H ti PP 2008 -09 Replat, Lots 1R & 21 Block 1 Iran Horse Addition 6100 Browning Drive Feet Prepared by Planning 1M/08 0 150 300 600 900 1,200 E �4]p AERIAL • rT- SNOW 04 s' w R i - _ -.,; - � �,ati�c� �. . ---- -- mss:°•—, s AD, FIR .TUN. A`bF ESN" REPLAT EXHIBIT NAD 1983 0-1— TA P CA T" 035M&C " WlItTHRIO 61040C4.- Wke"'S, COMPANY ONE. LLC AND COMPANY TWO. LLC ARE THE OWNERS OF LOT 1, SLOCK I OF AGIN GAI HORSE Nil! IIIA PLATTED ADDI TO THE CITY OF NO— RICHLAND HILLS AS RECORDED IN GANNET A� SLIDE NAO BROWNING —DRIVE ?A NO., SITUATED N THE TTLITIiA AXE" SURVEY. AISTRACT NO. It "D THE E. M. O. NIRS SURVEY, EAST'.'G Ow. ABSTRACT NO. "I TARRANT COUNTY. TEXAS AND 9CAQ TRACT OF LAND CONVEYED By SPr AL WARRANTY ISO, R.O.W.) NORTRAG .".MN AA'SS I DEECS TO CORIAIVY ONE. LLC TARRANT COUNTY ME" LLC TARRANT COUNTY CUM MTRUMENT NO. D2OVN5*W, AS RECORDED TIE REAL -ERTV RECORDS OF TARRANT COUNTY. TEXAS, ART KING MORE PARTWAkARIN DESCIIIAND AS FOLLOWS, NA I .... ... .. .. MQNNAIG AT A I/r FOUND NOW ROO AT THE MlF.RXRION OF THE SO —SrfftY LIE OF RROWNW4 NORT—CSTERI.V LIE 0 DART ROO- RMW..I $40 PLACE KING THE PI OR YC 440' P O-Wj ""' THE LACE OF BEGINNING OF A CURVE TO E "'G". aml TO THE RIGHT AND SAO WRTl.WSTMY LINE OF THE DART MO' R.O.W.J AN ARC LENGTH OF W.46' THRQ� A U. . M. AXQLE OF DO- W W. SAID CURVE HAVING A RADIUS[ OF '5,362.6 ' AND A LONG, CIVRD LENGTH OF K46' CURVE SIT, CARS SOUTH W ST � WEST TO A Vr FOUND Oft ROD I" CORNEA: S,T, corT T . NICE. SOUTH W Or W WEST, A W.STAKE OF nSM CONTINUING ALONG S" NORTHWESTERLY LINE OF URAW— A, A X '- THE DART bC000' R.O.W.1 TO A UT FIXING WOR ROD FOR COOPER. SAO CORI DEANG THE DESAIINS OF A CURVE TO THE LEFT: ARf C.N., IMTV THENU. ALONG — OURVE TO THE LEFT AND C"TWUND ALONG SAO NORTHRYSTERLf LAS OF THC DART NART. HILLS Upf, 900' RC.Wj AN ARC LEN6TH Of 729� THROUGH, A CENTRAL An OF W or 4w, SAC "VE HAV A IN. RADUS OF %%000' AM A LORD CHORD LCIN11H OF 7075 WH;CN KARS SOUTH Xr W 59' WEST TO A 1 Vr FOUND TRON ROO FOR CORNER; 'TAX 4r 46• WEST. A DISTANCE OF Ln9.NF CCI ALONE SAD NORTHWESTERLY LAIC ol' THENCE. SOUTH 30 41� P OF THE DART 000' R.O.Wj TO A Wr FOQW� NON 000 FOR CORNER, THENCE. SOUTH 86• W 2r REST, A DISTANCE OF 2ftw DEPARTMO SAO NOpsTEp:Y LWE w THE LINE --ADLE DART 400- R.O.-I AM CONINENCING A TQA�SE ALONG THE CONNION, J!"NOXAV Wfy�. THE INDIN HORSE ESk'T 00ANNUI GOLF COURSE TO A Ur F06INO NON ROD FOR CORNER; Sys P L� LE�.T. BEARING Ism, u224 23 W42 41-E FOUND MON ROD FOR CONNER; LM W -E THENUCE. NORTH lr M W' WEST, A DISTANCE OF �64' TO A L224 Mll L227 N. THENCE. NORTH 35- W "' EAST, A 06-MCE OF M.OW TO A Vr FOUND PON ROO FOR CORNER; UTU'V MY L220 THENCE, NORTH 35- 32' SO- EAS-. A DISTANCE OF n&w To A :ir roIAG NOW *oc roR CORNER. THENCE, NORTH — 14' SW EAST, A MTAWCC OF 761.00' 10 A Ir FOUND :ROW ROO FOR CORNEA; ROR NORSE DKF COURSE VM a.� K /r- � — I 1� I kTCT Eld- ::ii�: f LOT ..I' A= (049,939 SQ.FTJ -5t U ZONED PD No, 23 A21 ORD. 2170 Q7 M X1. EDIT IL" :RES o 1504.776 SOFT, 'w —Wx T gip' - " IV 11 J I SITE ,gPROJECT M �N mx� �Iwcx= 0 our iiiiiiI�-r �rny-mrZI _ MERM smompffia ®=:MMIEM ECEEM �WF=Jmz __ 100MI MEMO Now—m—almm NEERMINO no== �EMMWIIMEEZZ I ME� m�llzzaun EK21MICEEOEM 11IFT'IFEE-7111111 �KTXVTPMA wc3w® ®®' IF �' OEM NESEZ101 JLEaLsma RMOMEMN WE ISM �nomw marlm OEM= MEE� ML33N9E5El= 12=13M NZT-uurwa AD, FIR .TUN. A`bF ESN" REPLAT EXHIBIT NAD 1983 0-1— TA P CA T" 035M&C " WlItTHRIO 61040C4.- Wke"'S, COMPANY ONE. LLC AND COMPANY TWO. LLC ARE THE OWNERS OF LOT 1, SLOCK I OF AGIN GAI HORSE Nil! IIIA PLATTED ADDI TO THE CITY OF NO— RICHLAND HILLS AS RECORDED IN GANNET A� SLIDE NAO BROWNING —DRIVE ?A NO., SITUATED N THE TTLITIiA AXE" SURVEY. AISTRACT NO. It "D THE E. M. O. NIRS SURVEY, EAST'.'G Ow. ABSTRACT NO. "I TARRANT COUNTY. TEXAS AND 9CAQ TRACT OF LAND CONVEYED By SPr AL WARRANTY ISO, R.O.W.) NORTRAG .".MN AA'SS I DEECS TO CORIAIVY ONE. LLC TARRANT COUNTY ME" LLC TARRANT COUNTY CUM MTRUMENT NO. D2OVN5*W, AS RECORDED TIE REAL -ERTV RECORDS OF TARRANT COUNTY. TEXAS, ART KING MORE PARTWAkARIN DESCIIIAND AS FOLLOWS, NA I .... ... .. .. MQNNAIG AT A I/r FOUND NOW ROO AT THE MlF.RXRION OF THE SO —SrfftY LIE OF RROWNW4 NORT—CSTERI.V LIE 0 DART ROO- RMW..I $40 PLACE KING THE PI OR YC 440' P O-Wj ""' THE LACE OF BEGINNING OF A CURVE TO E "'G". aml TO THE RIGHT AND SAO WRTl.WSTMY LINE OF THE DART MO' R.O.W.J AN ARC LENGTH OF W.46' THRQ� A U. . M. AXQLE OF DO- W W. SAID CURVE HAVING A RADIUS[ OF '5,362.6 ' AND A LONG, CIVRD LENGTH OF K46' CURVE SIT, CARS SOUTH W ST � WEST TO A Vr FOUND Oft ROD I" CORNEA: S,T, corT T . NICE. SOUTH W Or W WEST, A W.STAKE OF nSM CONTINUING ALONG S" NORTHWESTERLY LINE OF URAW— A, A X '- THE DART bC000' R.O.W.1 TO A UT FIXING WOR ROD FOR COOPER. SAO CORI DEANG THE DESAIINS OF A CURVE TO THE LEFT: ARf C.N., IMTV THENU. ALONG — OURVE TO THE LEFT AND C"TWUND ALONG SAO NORTHRYSTERLf LAS OF THC DART NART. HILLS Upf, 900' RC.Wj AN ARC LEN6TH Of 729� THROUGH, A CENTRAL An OF W or 4w, SAC "VE HAV A IN. RADUS OF %%000' AM A LORD CHORD LCIN11H OF 7075 WH;CN KARS SOUTH Xr W 59' WEST TO A 1 Vr FOUND TRON ROO FOR CORNER; 'TAX 4r 46• WEST. A DISTANCE OF Ln9.NF CCI ALONE SAD NORTHWESTERLY LAIC ol' THENCE. SOUTH 30 41� P OF THE DART 000' R.O.Wj TO A Wr FOQW� NON 000 FOR CORNER, THENCE. SOUTH 86• W 2r REST, A DISTANCE OF 2ftw DEPARTMO SAO NOpsTEp:Y LWE w THE LINE --ADLE DART 400- R.O.-I AM CONINENCING A TQA�SE ALONG THE CONNION, J!"NOXAV Wfy�. THE INDIN HORSE ESk'T 00ANNUI GOLF COURSE TO A Ur F06INO NON ROD FOR CORNER; Sys P L� LE�.T. BEARING Ism, u224 23 W42 41-E FOUND MON ROD FOR CONNER; LM W -E THENUCE. NORTH lr M W' WEST, A DISTANCE OF �64' TO A L224 Mll L227 N. THENCE. NORTH 35- W "' EAST, A 06-MCE OF M.OW TO A Vr FOUND PON ROO FOR CORNER; UTU'V MY L220 THENCE, NORTH 35- 32' SO- EAS-. A DISTANCE OF n&w To A :ir roIAG NOW *oc roR CORNER. THENCE, NORTH — 14' SW EAST, A MTAWCC OF 761.00' 10 A Ir FOUND :ROW ROO FOR CORNEA; ROR NORSE DKF COURSE VM a.� K /r- � — I 1� I kTCT Eld- ::ii�: f LOT ..I' A= (049,939 SQ.FTJ -5t U ZONED PD No, 23 A21 ORD. 2170 Q7 M X1. llrv7-v?lwlff%Tr.T—'r.vs THENCE, NORTH 4W Ir DO- EAST. A OSTANCE OF lWM TO * V2- FOUND PON ROD FOR CONNOI, 1�CKE NORTH W 54* O� EAST. A MTOINCE OF W.— TO A I�' FOUND AD" ROD FOR CORNER: —.0, TKINCE. NORTH M 46' Nr WEST. A OlSY-CC' bl W-" TO A 112- FOUND WON M FOR CORNER. SAD c A lWNG W THE SOUTHERLY LANE OF SROWNW01i ONVE 140' R.O.WJ AND DEPAIRTAG SAO CONNON. ESNI FOUNCI *TH THE AON NORSE GO; F COURSE� THE .. TH W 4V SA- EAST. A USTANCE OF 319,10- ALM SAO SOUTIAWL, LwE OF MORNING UNTIE c VE TABLE 460� R.&.Wj TO A $/2' FOUND RON ROO FOR CORNER. SAD CORNER WINS THE SCONNOW Or A CURVE TO �Hon CHORD NORM THE —T, GEA" THENCE. ALONG —0 CURVE TO THE RIGHT AND COKTINI.PNG ALONG SAZ 5OUTHERLY LNE Of 11HOWNWO 0,36, It, 0.00 53"00' DRNE 140' *bWL Am ARC LENGTH OF AZ63' THROUGH A UATRAI. �X OF r 41 3V, SAO �URVC * " REGIOTED "ER OFESSWIAL LAW SURVEYOR I ...... 3M S-rC OF TEXAS COUR I OF DALLAS d AW -1091 AUG my comm'sSION Ex"REs T —4' my coNWASS,DN EXPIRES WHEREAS THE PLANMNII AND ZONING C0mmI$SIOIt OF TsE WHEREAS THE Q7Y CGUNC& OF THE CITY OF NORTH CITY OF NCR- RICKAND —S, TEXAS VOTED INCHLAM MLL2, TEXAS VOTED —NATIVELY ON THIS =VE OF TM$ REPLA 1 7-ew- 14FIRMATIVUY ON �----DAV Or 2008. TO DAY OF 2006. TO 0 SURVEYOR'S .TS' IlECONMEND APPROVAL OF TMS AEPLAT AY THE GffY FkM OF RECORD. • *I` TM RRIAT III TO —.TC TWO —1 fXm— AlOQ, .." OF —�- FICHILANO HILLS an L.I. C.NAmAK ILA~ 6 zovw COWN"I THIS REPLAT FILED IN CABINET SLIDE DATED L 6E-03 cameo lAso ON CITY OF ... .... . . .... ...... ... . . . WORTH — HILLS " DATA ATTEST, - . . CITY SECRETARY . ETARY - .... . . . .... . ............. ....... REPLAT . THE PROPERTY If SHOWN ON IT- ATTEST, —T—. P-ANANAG & ZORM CONAASSW IRON HORSE MAR SCALC FEET AN ADDITION TO THE CITY OF NORTH RICHLAND HILLS. TARRANT COUNTY, TEXAS DATED . ST. z. NW& LOTS IR a 2 BLOCK I oWOI H. 4 16, R IS XONCO �3 — 14M ESN'T A RD FIE I,. He —. IOR 31.56 ACRES SITUATED IN THE E.M.D. KING SURVEY ABSTRACT NO. 892 V--NT OF LOT L aN-- — AND T. AKERS SURVEY ABSTRACT NO. 19 TO — ISM .A, (4) —1.1 A., 1 1 `RAW — . LOT IR ZONED: PD NO. 23. ORD 2478 EDIT IL" :RES o 1504.776 SOFT, 'w —Wx T gip' - " IV 11 J I SITE ,gPROJECT llrv7-v?lwlff%Tr.T—'r.vs THENCE, NORTH 4W Ir DO- EAST. A OSTANCE OF lWM TO * V2- FOUND PON ROD FOR CONNOI, 1�CKE NORTH W 54* O� EAST. A MTOINCE OF W.— TO A I�' FOUND AD" ROD FOR CORNER: —.0, TKINCE. NORTH M 46' Nr WEST. A OlSY-CC' bl W-" TO A 112- FOUND WON M FOR CORNER. SAD c A lWNG W THE SOUTHERLY LANE OF SROWNW01i ONVE 140' R.O.WJ AND DEPAIRTAG SAO CONNON. ESNI FOUNCI *TH THE AON NORSE GO; F COURSE� THE .. TH W 4V SA- EAST. A USTANCE OF 319,10- ALM SAO SOUTIAWL, LwE OF MORNING UNTIE c VE TABLE 460� R.&.Wj TO A $/2' FOUND RON ROO FOR CORNER. SAD CORNER WINS THE SCONNOW Or A CURVE TO �Hon CHORD NORM THE —T, GEA" THENCE. ALONG —0 CURVE TO THE RIGHT AND COKTINI.PNG ALONG SAZ 5OUTHERLY LNE Of 11HOWNWO 0,36, It, 0.00 53"00' DRNE 140' *bWL Am ARC LENGTH OF AZ63' THROUGH A UATRAI. �X OF r 41 3V, SAO �URVC * " REGIOTED "ER OFESSWIAL LAW SURVEYOR I ...... 3M S-rC OF TEXAS COUR I OF DALLAS d AW -1091 AUG my comm'sSION Ex"REs T —4' my coNWASS,DN EXPIRES WHEREAS THE PLANMNII AND ZONING C0mmI$SIOIt OF TsE WHEREAS THE Q7Y CGUNC& OF THE CITY OF NORTH CITY OF NCR- RICKAND —S, TEXAS VOTED INCHLAM MLL2, TEXAS VOTED —NATIVELY ON THIS =VE OF TM$ REPLA 1 7-ew- 14FIRMATIVUY ON �----DAV Or 2008. TO DAY OF 2006. TO 0 SURVEYOR'S .TS' IlECONMEND APPROVAL OF TMS AEPLAT AY THE GffY FkM OF RECORD. • *I` TM RRIAT III TO —.TC TWO —1 fXm— AlOQ, .." OF —�- FICHILANO HILLS an L.I. C.NAmAK ILA~ 6 zovw COWN"I THIS REPLAT FILED IN CABINET SLIDE DATED L 6E-03 cameo lAso ON CITY OF ... .... . . .... ...... ... . . . WORTH — HILLS " DATA ATTEST, - . . CITY SECRETARY . ETARY - .... . . . .... . ............. ....... REPLAT . THE PROPERTY If SHOWN ON IT- ATTEST, —T—. P-ANANAG & ZORM CONAASSW IRON HORSE MAR SCALC FEET AN ADDITION TO THE CITY OF NORTH RICHLAND HILLS. TARRANT COUNTY, TEXAS DATED . ST. z. NW& LOTS IR a 2 BLOCK I oWOI H. 4 16, R IS XONCO �3 — 14M ESN'T A RD FIE I,. He —. IOR 31.56 ACRES SITUATED IN THE E.M.D. KING SURVEY ABSTRACT NO. 892 V--NT OF LOT L aN-- — AND T. AKERS SURVEY ABSTRACT NO. 19 TO — ISM .A, (4) —1.1 A., 1 1 `RAW — . LOT IR ZONED: PD NO. 23. ORD 2478 EXCERPT FROM THE MINUTES OF THE OCTOBER 16, 2008 PLANNING AND ZONING COMMISSION MEETNG RP 2008 -09 Consideration of a Request from Viewtech, Inc. to Approve a Replat of Lot 1, Block 1, into Lots 1 R and 2, Block 1, Iron Horse Addition (Located at 6100 Browning Drive -31.56 acres). Victor Lissiak, 4205 Beltway Drive, Addison, TX. came forward. He is the engineer and land surveyor representing the owners of the property seeking approval of the replat of 1 lot into 2 lots. The purpose of the replat concerns refinancing of the redeveloped portion of the property. The owner does not wish to encumber the undeveloped portion with the refinance. Chairman Shiftlet asked about the mutual access for the undeveloped portion on the east side. Mr. Lissiak answered yes, they have platted a mutual access for the benefit of Lot 2 on Lot 1 R. Eric Wilhite stated this is a replat of a 31.56 acre lot which is currently developed with a large portion as multi - family as seen on the shaded portion on the plat. He stated that the only access point to the subdivision on the existing lot and new proposed lot is from Browning to the current entrance and is being dedicated as mutual access easement. The plat is under planned development for multi - family but subdividing it does not negatively affect it as it will still run with both lots. In the future, as part of the PD requirement that was originally put on the property, if the development was not complete by a certain time frame they would have to come back for approval. We look forward to seeing a revised plat for the next phase on the new proposed lot. Staff has reviewed this case and it meets all the subdivision rules and regulations and recommends approval. FA0.4 ' : e1T1 =01 Mike Benton seconded by Mark Haynes, motioned to approve RP 2008 -09. The motion was carried unanimously (6 -0). CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: MCurtis /LKoonce Council Meeting Date: 11 -10 -2008 Agenda No. B.3 Subject: PU 2008 -030 Award Bid No. 08 -040 for the Annual Miscellaneous Concrete Improvements In the 2008/2009 approved budget, Council appropriated funds for miscellaneous concrete improvements. The general intent of this bid is to provide concrete repairs and replacement as required for the Street Division of the City of North Richland Hills. Notice of the City's intent to bid was advertised in local newspapers, as required by State statute, and posted on the City's Website. Twenty three (23) vendors were contacted and requested to participate in this bid process. Bid specifications were viewed from the City's website by eleven (11) additional vendors. Nine (9) bids were received from the vendors listed below: Hard Kountry Concrete (Ft. Worth, TX) $210,688.00 REC General Contractor (NRH, TX) $2341320.00 Patco Utilities (Grand Prairie, TX) $2511381.00 Advanced Paving (Dallas, TX) $272,650.00 Estrada Concrete (Dallas, TX) $278.550.00 Cole Construction ( Keller, TX) $336,250.00 Ed A. Wilson Inc ( Ft. Worth, TX) $3727500.00 2L Construction (Haslet, TX) $4071895.90 Ken -Do Contracting (DeSoto, TX) $5111950.00 The Public Works Department has evaluated the bids meeting specifications. Hard Kountry Concrete submitted the lowest bid and it is recommended that they be awarded the contract. Hard Kountry Concrete has performed work for the City in the past on several projects and has always met the project specifications and completed the work within the acceptable time frame. The location of a business is considered during the evaluation process and a bid can be awarded to a local bidder if the bid price is within five (5) percent of the lowest bid price received from a bidder whose principal place of business is not located within the local government. REC General Contractor of North Richland Hills, Texas bid $234,320. This bid was eleven (11) percent higher than the lowest bid of $210,688 submitted by Hard County Concrete of Fort Worth, Texas. REC General Contract did not qualify for the local vendor preference. Recommendation: To award Bid No. 08 -040 to Hard Kountry Concrete for the Annual Miscellaneous Concrete Improvements . CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Subject: PUBLIC HEARINGS No items for this category. Council Meeting Date: 11 -10 -2008 Agenda No. C.0 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Subject: PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. Council Meeting Date: 11 -10 -2008 Agenda No. D.0 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. E.0 Subject: PUBLIC WORKS No items for this category. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. F.0 Subject: GENERAL ITEMS CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 11 -10 -2008 Presented by: Larry Koonce Agenda No. F.1 Subject: GN 2008 -109 Amend Appendix A of North Richland Hills Code of Ordinances and Increase Water and Sewer Deposits - Ordinance No. 3026 The City of North Richland Hills collects water and sewer deposits to ensure payment of water and sewer bills when an account is terminated. The deposit should equal an amount sufficient to cover an average two month bill since the final bill will consist of any current balance plus the final meter reading. The deposit is held until the account is terminated and applied to the final bill. Any credit balance is refunded to the customer. An analysis of FY 2008 water and sewer billing indicates that the current deposit ordinance, which was approved in 1988, is insufficient to meet the two month requirement. The average write -off over a five year period is $118,410 per year. In order to reduce the write -off amount, it is suggested to increase deposits for all new customers to an average two month water and sewer bill. In addition, deposits for customers that are disconnected for non - payment three times within a twelve month period, or seek new service after evidence of non - payment on their prior account, should be increased accordingly. Ordinance 1552 established the following schedule for deposits: Water and Sewer Deposits: Effective July 1, 1988 Customer Type Water Sewer Total Deposit Residential $37 $18 $55 *Commercial: 3/" - 1-1/4 " $55 $36 $91 1-1/2)1-411 $350 $180 $530 T -8" $4,300 $21710 $71010 Multi - Family Per unit $20 $19 $39 per unit *The required deposit is based on historical average consumption using not less than 12 consecutive months of data, computed using the current North Richland Hills water and wastewater rates. The required deposit will be 1.5 times the average bill. If no recent historical data is available, the deposit will be taken from the above schedule. All residential customers will use the above schedule. A review of residential accounts indicates that an average two month water and sewer bill is currently $133. Multi- family two month average billings are $83 per unit. A review of commercial billing sorted by meter size reveals that usage increases significantly by meter size. The majority of small churches and small businesses use a %)I meter. To ensure that the deposit calculation is distributed equitably, it is requested to expand the number of meter size categories indicated in the commercial deposit schedule, and to reflect the actual two month average bill for each size. In addition, the review revealed that sewer, when sorted by meter size, in several cases was higher than water. This scenario occurred on accounts which bill a sewer surcharge for discharging abnormal sewage into our waste water system. There are two surcharges which apply due to higher costs of treatment: Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). Examples of these types of users include restaurants, car washes and industrial customers. As not all commercial customers incur the additional surcharges, staff recommends two categories: 1) Sewer without BOD and TSS, and 2) Sewer with BOD and TSS. Proposed schedule for deposits: Water and Sewer Deposits: Effective January 1, 2009 Customer Water Sewer Total Water Sewer Total Class without Deposit with Deposit BOD/TSS without BOD/TSS with BOD/TSS BOD/TSS Residential $60 $40 $100 *Commercial: 3/" $70 $50 $120 $70 $200 $270 1" $200 $100 $300 $200 $275 $475 1.5" $380 $350 $730 $380 $700 $11080 2" $800 $600 $1,400 $800 $11200 $2,000 3" $800 $700 $1,500 $800 $11300 $21100 4 " -8" $31300 $31000 $6,300 $3,300 $6,000 $91300 Multi- Family $50 I $30 $80 per unit I I *Commercial deposits are based on historical average consumption using not less than 12 consecutive months of data, computed using the current North Richland Hills water and wastewater rates. The required deposit will be 2 times the average monthly bill. If no recent historical data is available, the deposit will be taken from the above schedule. If a residential or commercial customer seeks to re- establish service and there is evidence of non - payment on a prior account or if an account is disconnected for nonpayment three times within a twelve month period, a deposit in an amount equal to double the above schedule is required to activate or continue service. Summary of Proposed Ordinance Changes: 1. Residential deposits to increase from $55 to $100. 2. Expanding the meter size categories for commercial deposits from three categories to six categories. The proposed deposits are the equivalent of two times the average monthly billing. This allows for fairness to the smaller businesses and churches. 3. Adding a commercial deposit category for accounts that discharge abnormal sewage into the City of North Richland Hills sewer system. These accounts incur an increased sewer charge due to the additional treatment costs. 4. The deposit for commercial accounts with at least 12 consecutive months of data will be 2 times the average monthly bill. This is increased from 1.5 times under the current policy. Without 12 months of data, the deposit will be charged based on the deposit table included in Appendix A. 5. The proposed ordinance allows for an increase of a deposit for residential and commercial customers due to non - payment on a prior account or disconnection for non - payment three times with -in a twelve (12) month period. 6. The proposed ordinance will allow the Director of Finance to annually review and adjust the deposits in Appendix A of the Ordinance by the percentage increase in water and sewer rates as a result of pass through charges from wholesale providers Trinity River Authority and City of Fort Worth. Customers will be notified of these changes in their December utility bill. The proposed amended ordinance if approved will go into effect January 1, 2009. Recommendation: Approve Ordinance Number 3026. t4lkH ORDINANCE NO. 3026 AN ORDINANCE. AMENDING APPENDIX A OF NORTH RICHLAND HILLS CODE OF ORDINANCES AND INCREASES WATER AND SEWER DEPOSITS. WHEREAS, staff analysis of deposits for water and sewer service has indicated a need to increase such deposits; and WHEREAS, Current deposit schedule does not provide for deposit increases due to delinquency; and WHEREAS, Chapter 402.0025 of the Local Government Code states that a municipality may require varying utility deposits for customers as it deems appropriate; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT Chapter 78 section 171 of Appendix A of the Code of Ordinances of the City of North Richland Hills is hereby amended by substituting therefore Exhibit A attached hereto and made apart hereof by reference. The amended deposit schedule in Chapter 78 section 171 of Appendix A will take effect on and after January 1, 2009. The Director of Finance shall review the water and sewer deposits annually and adjust the deposits by the percentage increase in water and sewer rates as a result of pass through charges from wholesale providers Trinity River Authority and City of Fort Worth. PASSED AND APPROVED on this the 11th day of November, 2008. CITY OF NORTH RICHLAND HILLS M ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Larry Koonce, Director of Finance EXHIBIT A Appendix A TABLE INSET: Water and Sewer Deposits Water Commercial deposits are based on historical average consumption using not less than 12 Total Deposit without BOD /TSS consecutive months of data, computed using the current North Richland Hills water and Sewer with BOD /TSS wastewater rates. The required deposit will be 2 times the average monthly bill. If no recent Section historical data is available, the deposit will be taken from the below schedule. If a residential or 8 -171 commercial customer seeks to re- establish service and there is evidence of non - payment on a prior account or if an account is disconnected for nonpayment three times within a twelve month period, a deposit in an amount equal to double the above schedule is required to activate or continue service. TABLE INSET: Customer Class Water Sewer without BOD /TSS Total Deposit without BOD /TSS Water Sewer with BOD /TSS Total Deposit with BOD /TSS Residential $60 $40 $100 *Commercial: % $70 $50 $120 $70 $200 $270 1" $200 $100 $300 $200 $275 $475 1.5" $380 $350 $730 $380 $700 $11080 2" $800 $600 $1,400 $800 $11200 $21000 3" $800 $700 $1,500 $800 $1,300 $2,100 4" -8" $3,300 $3,000 $6,300 $3,300 $6,000 $9,300 Multi - Family per unit - $50 I $30 $80 L__- - CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 11 -10 -2008 Presented by: Larry Koonce Agenda No. F.2 Subject: GN 2008 -100 Intent to Reimburse Expenditures with Proceeds of Future Debt - Resolution No. 2008 -055 In the 2008/2009 Capital Projects Budget, City Council approved items that may be funded with certificates of obligation or general obligations bonds. The bond sale is currently scheduled for the spring of 2009. In the meantime, there is a need to get the bidding and awarding of some contracts underway such as the NRH2O Strategic Plan — Third Phase Attraction. Some of the approved projects will require funding prior to the bond sale in the spring of 2009. In order to reimburse expenditures with the proceeds of future debt, Council is legally required to approve a resolution to this affect. Council approved a similar resolution in January 2008. The resolution presented for Council approval includes projects that may be reimbursed with proceeds from the 2009 bond sale (see attached project list). The budgeted projects include 2003 bond election street projects in the amount of $7,055,000, aquatic park projects in the amount of $1,855,000, drainage projects in the amount of $450,000, utility projects in the amount of $3,115,000, and fire and public works equipment totaling $845,OOO.The total also includes $3,500,000 for TIF 1 expansion projects which will be presented for Council approval on November 24tH FY 2009 CIP budgeted projects that have not been included in the bond sale list include the TIF 2 Recreation Center project construction in the amount of $18,800,000. Due to delays in site acquisition and planning for design, it is anticipated that funds for construction may not be needed until FY 2010. An aerial bucket truck and a dump truck replacement totaling $185,000 have been removed from the public works equipment list. Staff believes the existing vehicles can be used one more year without affecting service levels. The total to be reimbursed with 2009 bond proceeds will not exceed $16,820,000. Staff anticipates that the actual amount will be much less than this. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the bond proceeds. Approval of the resolution will allow the City of North Richland Hills to reimburse any of these expenditures with proceeds from the planned 2009 bond sale. Recommendation: To approve Resolution No. 2008 -055. NFl" H RESOLUTION NO. 2008 -055 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City of North Richland Hills, Texas (the "Issuer ") intends to issue debt for street and drainage improvements, water and wastewater system improvements, Aquatic Park improvements and Fire and Public Works equipment (collectively, the "Projects ") and further intends to make certain capital expenditures with the proceeds of such debt; WHEREAS, under Treas. Reg. § 1.150 -2 (the "Regulation "), to fund such reimbursements with the proceeds of tax - exempt obligations the Issuer must declare its expectation to make such reimbursement; and WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with the proceeds of tax - exempt obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, THAT the Issuer reasonably expects to reimburse capital expenditures with respect to the Projects with proceeds of debt hereafter to be issued by the Issuer, and that this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Projects is $16,820,000. PASSED AND APPROVED this the 10th day of November, 2008. CITY OF NORTH RICHLAND HILLS M ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Larry Koonce, Finance Director SUMMARY 2009 DEBT ISSUANCE Summary 2009 General Obligation Bonds 2003 Bond Election Street Improvement Projects Douglas Lane Street Improvements (Hightower to $ 150,000 Starnes) (forth Tarrant Parkway Street Improvements 3,620,000 (Davis to Whitley Road) Rufe Snow Dr Street & Utility Improvements (Mid- 2,490,000 Cities to Hightower) Shady Grove Road Street Improvements (Davis to 235,000 Clay - Hibbins) Briley Drive Street Improvements (Lariat Tr. To 70,000 Rufe Snow Road) Cloyce Court Street Improvements (Northeast 100,000 Loop 820 to Maplewood Ave.) Colorado Blvd. Street Improvements (Boulevard 100,000 26 to Harwood Rd.) Mackey Drive Streets Improvements (Briley Dr. to 80,000 Glenview Dr.) Trinidad Drive Street Improvements (Rufe Snow 1401000 Dr. to Holiday Lane) Yarmouth Avenue (Mid - Cities Blvd. to Newcastle 70,000 PI.) Total G.O. 2003 Bond Election Projects 71055,000 Total 2009 G.O. Bond Sale $ 7,055,000 Summary 2009 Certificates of Obligation Aquatic Park Projects NRH2O Strategic Plan - Restrooms 255,000 NRH2O Strategic Plan - Third Phase Attraction 1,600,000 Subtotal C.O. Aquatic Park Project 1,855,000 TIF 1 Expansion Projects Boulevard 26 Intersection Improvements at Rufe 500,000 Snow and Glenview Road (TIF 1 Expansion) Burying Above Ground Utilities Approximately 1.25 3,000,000 miles NRH side of Boulevard 26 Subtotal TIF I Expansion Projects 3,500,000 Drainage Projects Briarwoods Estates Improvements 170,000 Brookridge Drive Improvements 75,000 Brookhaven Drive Improvements 60,000 Odell Street Improvements 110,000 Steeple Ridge Improvements 35,000 Subtotal C.O. Drainage Projects 4501000 Utility Capital Projects Amundson Elevated Tank Rehabilitation 600,000 Big Fossil Creek Wastewater Outfall 700,000 Lift Station Expansion Blvd. 26 at Precinct Line 815,000 Water Line Holiday Lane and College Circle 335,000 Water Line Holiday Lane and Iron Horse Blvd, 665,000 Subtotal C.O. Utility Capital Projects 3,115,000 Capital Equipment Replacement Crack Sealing Machine Replacement 60,000 Fire Quint Replacement 785,000 Subtotal C.O. Equipment Replacement 8451000 Total 2009 C.O. Sale $ 97765,000 TOTAL 2009 G.O. AND C.O. SALE $161820,000 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Patricia Hutson Council Meeting Date: 11 -10 -2008 Agenda No. F.3 Subject: GN 2008 -111 Appointments to Naming Board The Naming Board was established by Ordinance No. 2517 for the purpose of submitting recommendations to the City Council for the naming of City facilities, which includes parks, buildings, streets and other publicly owned facilities. The Board consists of three council members. Mayor Pro Tern Turnage, Councilman Barth and Councilwoman Compton are currently serving on this board. The ordinance provides that the appointments to the board are to be made annually and that the Mayor, subject to Council approval, makes the appointments. Mayor Trevino is recommending that Mayor Pro Tern Turnage, Councilman Barth and Councilwoman Compton be reappointed to the Board. Recommendation: To approve the recommendation of the Mayor to reappoint Mayor Pro Tern Turnage, Councilman Barth and Councilwoman Compton to the Naming Board. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: George Staples Council Meeting Date: 11 -10 -2008 Agenda No. F.4 Subject: GN 2008 -112 An Ordinance Providing for delegation of authority to City Manager - Ordinance No. 3027 Ordinance 3027 is intended to address the requirements of Sections 252.021 and 271.114, Texas Local Government Code dealing with purchases and contracts which use any methodology other than lowest bid. These statutes require that governing bodies determine whether to use some other methodology, such as "best value," prior to the advertisement for bids. The statutes allow this determination to be delegated, and this ordinance delegates the power to determine to the city manager or his designee, which will expedite the purchasing and contracting process and eliminate any necessity to have the council make this predetermination before going out for bids or proposals. The City's Attorney recommends its passage. Recommendation: To approve Ordinance No. 3027 NCH ORDINANCE NO. 3027 AN ORDINANCE AMENDING CHAPTER 2 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES AND ADDING A NEW SECTION 2 -2 PROVIDING FOR THE DELEGATION OF AUTHORITY TO THE CITY MANAGER. WHEREAS, the City Council desires to provide for delegation of authority to the city manager; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Chapter 2 of the North Richland Hills Code of Ordinances is hereby amended by adding a new Sec. 2 -2 which shall read as follows: "Sec. 2 -2 City Manager authority delegation (a) The authority to determine methods of purchases and construction contract required by Section 252.021 and 271.114, Texas Local Government Code is hereby delegated to the City Manager or his designee. (b) All authority which can be lawfully delegated by the city council to the city manager is hereby so delegated to the extent not inconsistent with the ordinances and charter of the city and the budget adopted by the city council." AND IT IS SO ORDAINED. PASSED AND APPROVED this 10th day of November, 2008. CITY OF NORTH RICHLAND HILLS M ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney CITY OF NORTH RICHLAND HILLS Department: Human Resources Presented by: Patrick Hillis Council Meeting Date: 11 -10 -2008 Agenda No. F.5 Subject: GN 2008 -110 Increasing the Maximum Contribution Rate Limit for TMRS - Ordinance No. 3028 The Texas Municipal Retirement System (TMRS) was created by law in 1947 to provide secure retirement for municipal employees. The City of North Richland Hills is one of 821 member cities. In December 2007, the TMRS Board of Directors adopted changes to the retirement system which will increase the cost for member cities; however, over the long -term cities will see their cost become more stable and predictable. To lessen the immediate impact to city budgets, cities are allowed to phase -in the cost increase over a period of eight years. The eight year phase -in option allows cities the time to develop a multi -year funding strategy as well as to maintain the same level of benefit while the 2009 legislative package is advanced. As part of the 08/09 budget, Council approved the implementation of the eight -year phase -in option. In 2009 the City's contribution rate will be 14.26 %. State law places a maximum contribution rate for TMRS cities. This maximum rate varies depending on the cities employee matching ratio. The maximum rate for cities with a 2 to 1 employee matching ratio (including North Richland Hills) is 13.50 %. Per State law, when a City's annual contribution rate exceeds the maximum rate, cities may remove the maximum rate limit by passage of an ordinance, increase the maximum contribution rate to 15.50% by passage of an ordinance, or adjust their TMRS benefit to a level that would prevent the City from exceeding the maximum rate. Since the mid 1980's when the City of North Richland Hills discontinued its participation in Social Security, TMRS has been the sole provider of retirement benefits for our employees. Unlike many other cities and private sector employers, no retirement contributions are made to Social Security by the City on behalf of our employees. The contribution rate approved by Council for the 08/09 budget is 14.26 %. Based on current projections, the City will exceed the 15.50% contribution rate limit during fiscal year 2010/2011. The attached ordinance increases the statutory maximum contribution rate limit from 13.50% to 15.50% and allows the City to move forward with the eight - year phase -in option approved by Council. The funds for the contribution rate increase were approved as part of the 08/09 budget. No additional funds are being requested, this is just an administrative requirement according to State law. As discussed during the budget work session, staff will continue to proactively monitor the TMRS legislative initiatives and update Council as new information becomes available. Recommendation: To approve Ordinance No. 3028 increasing the statutory maximum contribution rate limit from 13.50% to 15.50% allowing the City to move forward with the eight -year phase -in option approved by Council as part of the 08/09 budget. NRH ORDINANCE NO. 3028 AN ORDINANCE INCREASING THE MAXIMUM COMBINED RATES OF THE CITY'S NORMAL CONTRIBUTIONS AND PRIOR SERVICE CONTRIBUTIONS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM PURSUANT TO SECTION 855.501 OF TITLE 8, TEXAS GOVERNMENT CODE, AS AMENDED; AND PRESCRIBING THE EFFECTIVE DATE FOR THE ORDINANCE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT pursuant to the provisions of Section 855.5010) of Subtitle G of Title 8, Texas Government Code, as amended (which Subtitle shall herein be referred to as the "TMRS Act "), the City of North Richland Hills, Texas, agrees to be liable for the combined normal contribution rate and prior service contribution rate for the City's participation in the Texas Municipal Retirement System (herein referred to as the "System "), as those rates are approved by the System's Board of Trustees from time to time under the provisions of the TMRS Act, provided that the combined rate does not exceed 15.50 %. SECTION 2. This ordinance shall become effective on the first day of January 2009. PASSED AND APPROVED on this the 10th day of November, 2008. CITY OF NORTH RICHLAND HILLS Loan ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Patrick Hillis, Human Resources Director CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Subject: EXECUTIVE SESSION ITEMS Council Meeting Date: 11 -10 -2008 Agenda No. G.0 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. G.1 Subject: Action on Any Item Discussed in Executive Session Listed on Work Session Agenda RESOLUTION NO. 2008 -059- WHEREAS, the City Council has met and evaluated the performance of the City Manager, Larry J. Cunningham, and WHEREAS, after review, the Council finds the following portion of the City Manager's contract of August 1, 1997, as amended by Resolution No. 99 -18 of March 15, 1999, Resolution No. 2003 -089 of October 28, 2002, and Resolution 2005 -046 of May 23, 2005 should be amended, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: Section 1: The City Manager's contract of August 1, 1997 as amended March 15, 1999, October 28, 2002, and May 23, 2005 is hereby amended as follows: Subsection C of Section 2 shall hereinafter read as follows: "C. The term of employment is extended until December 1, 2011. City Manager agrees to remain in the exclusive employ of the City until December 11 2011, and neither to accept other employment nor to become employed by any other employer until said termination date, unless an earlier termination date is agreed as herein provided. City Council will review annually in 2009 and 2010 the performance of the City Manager and may, after review, extend the term of employment effective December 1 of each of such years by one year in addition to the remaining term." PASSED AND APPROVED this 10th day of November, 2008. CITY OF NORTH RICHLAND HILLS M Oscar Trevino, Mayor ACCEPTED: In Larry J. Cunningham ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney Department: City Manager's Office Presented by: Jared Miller Council Meeting Date: 11 -10 -2008 Agenda No. G.1 Subject: Agreement for Mineral Lease of a 2.711 acre tract of City owned property near the Morrow- Stevens well site. Over the past several years, the Barnett Shale natural gas field has become one of the busiest natural gas fields in the country with drilling and production activity occurring all over North Central Texas. The City of North Richland Hills passed a gas drilling regulatory ordinance to ensure the public safety and minimize the impact of drilling and production activities on the City's residents and the environment. On May 3, 1999, Oak Hills Joint Venture deeded to the City of North Richland Hills, via special warranty deed, a 2.711 acre tract of land for $10.00 and the assumption of the 1999 Ad Valorem taxes on the property. The property is used as a utility right of way and is located behind the Tarrant County precinct facilities located on Precinct Line Road. Harding Energy Partners (HEP), working on behalf of Chesapeake Exploration, LLC., is seeking a three year (36 month) lease on the 2.711 acres described above. The lease of this property was originally discussed during the finalization of the Little Bear Creek Park and J.B. Sandlin Park leases as a possible addition to one of the leases. We later decided to enter into a separate stand -alone lease on the 2.711 acre tract because it was not contiguous to the other leases and might not be in the same gas unit. For the lease of the 2.711 acre tract, the City will receive $20,000 per net mineral acre ($54,220) and 25% royalties. Under these terms, the lease will expire on November 10, 2011. A public hearing is not required to consider gas leasing at this site because this property is not dedicated for park use. Recommendation: Approve an Oil and Gas Lease of a 2.711 acre tract of City owned property near the Morrow - Stevens well site for terms consistent with the Little Bear Creek Park and J.B. Sandlin Park leases approved on July 14, 2008. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. H.0 Subject: INFORMATION AND REPORTS CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Mayor Pro Tern Scott Turnage Subject: Announcements - Mayor Pro Tern Turnage Announcements Council Meeting Date: 11 -10 -2008 Agenda No. H.1 The Night of Holiday Magic volunteer coordinator is now accepting volunteer applications for our 2008 holiday event which will be held from 4 p.m. to 8 p.m. on Saturday, December 6th. More than 200 volunteers are needed to ensure A Night of Holiday Magic runs smoothly. To volunteer or get more information, please contact Elizabeth Reining at 817 - 427 -6015. Keep NRH Beautiful is partnering with the BISD Clothes Connection and Cornerstone Assistance Network to provide warm coats and blankets for those in need in our community this winter. Please clean out your closets and drop off your extra, gently used, winter coats and blankets at the NRH Neighborhood Services Department, located at 7200 -C Dick Fisher Drive South. Donations will be accepted through November 14th. For more information, please call 817 - 427 -6650. North Richland Hills City Hall and other non - emergency offices will be closed on Thursday and Friday, November 27 and 28 for the Thanksgiving holiday. Duncan Disposal will not provide garbage and recycling collections on Thanksgiving Day. Thursday's collections will be made on Friday and Friday's collections will be made on Saturday. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Entire Staff, Animal Adoption & Rescue Center - A letter was received from a resident thanking the Animal Adoption & Rescue Center's staff for helping all of the animals, including the puppy she adopted. The puppy was very scared at first, but is doing wonderful now. The resident knows the Animal Center's staff has a difficult job and she appreciates all that they do. She said, "You guys are the greatest!" CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 11 -10 -2008 Presented by: Agenda No. H.2 Subject: Adjournment