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HomeMy WebLinkAboutCC 2008-03-17 AgendasCITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE - COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 17, 2008 5:45 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2008 -033 Update on Completion of City Council Goals and Action Items (15 Minutes) A.3 IR 2008 -035 Update on Neighborhood Initiative Projects for Fiscal Year 2006 -07 (10 Minutes) A.4 IR 2008 -037 Update on Proposed Big Fossil Creek Outfall Main (15 Minutes) A.5 IR 2008 -038 Update and Review of NETS Service in North Richland Hills (10 Minutes) A.6 Adjournment (;Prtifirn inn I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 14, 2008 at �*, A ^A I sis nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. March 17, 2008 — City Council Agenda Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 17, 2008 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: • Library on the Friday prior to the meeting (available electronically) • City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------- - - - - -- A.0 Call to Order - Mayor Trevino A.1 Invocation - Mayor Pro Tern Compton A.2 Pledge - Mayor Pro Tern Compton A.3 Special Presentation(s) and Recognition(s) - Presentation of "March for Meals" Proclamation presented by Councilman Whitson AA Special Presentation (s) and Recognition (s) - Presentation of Proclamation for "Dr. Bruce Jacobson Day" presented by Councilman Welch A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS March 17, 2008 — City Council Agenda Page 2 of 4 All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 25, 2008 City Council Meeting B.2 RP 2008 -01 Consideration of a Request from SR Partners Highway 26, LLC to Approve a Replat of Lot 1, Block A, into Lots 1 R and 2R Block A, Edison Jewelers Addition and developers agreement for relocation of a water main line (Located in the 7500 Block of Boulevard 26 - 5.504 acres). B.3 PW 2008 -007 Award of Project RFB No. 08 -019 in the Amount of $242,593.00 for the Construction of the North Hills Sanitary Sewer Improvements Project - Resolution No. 2008 -013 C.0 PUBLIC HEARINGS C.1 SUP 2008 -01 Public Hearing and Consideration of a Request from Ty Bailey to Approve a Special Use Permit for the purpose of constructing an Accessory Building over 500 square feet at 7008 Douglas Lane - Ordinance No. 2985 C.2 SUP 2007 -05 Public Hearing and Consideration of a Request from Rosalba Exley to Approve a Special Use Permit for the operation of a dry cleaning business at 7901 Mid - Cities Blvd - Ordinance No. 2984 C.3 ZC 2007 -18 Public Hearing and Consideration of a Request from Roger Hart to Approve a Zoning Change of 0.56 acres from "R -2" Residential to "NS" Neighborhood Services in the 7900 Block of Glenview Drive - Ordinance No. 2983 CA RP 2007 -14 Public Hearing and Consideration of a Request from Roger Hart to Approve a Replat of Lot 7, Block 1, & Tracts 10A8 & 10A10, Abstract 1606 into Lot 7R, Block 1, Richland Heights Addition (Located in the 7900 Block of Glenview Drive - 1.37 acres ). D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS E.1 PW 2008 -008 Award a Professional Services Agreement in the amount of $1,822,800 to Kimley -Horn and Associates, Inc. for the Rufe Snow Drive from Mid - Cities Boulevard to North of Hightower Drive (Ridgetop Road) Project - Resolution No. 2008 -015 March 17, 2008 — City Council Agenda Page 3 of 4 E.2 PW 2008 -009 Approve Interim Maintenance Agreement with the City of Fort Worth and authorize payment to Fort Worth in the amount of $119,453.06 and revise the 2007- 2008 Annual Budget F.0 GENERAL ITEMS F.1 GN 2008 -020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation, Resolution No. 2008 -014 G.0 EXECUTIVE SESSION ITEMS No items for this category. H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Lewis H.2 Adjournment All items on the agenda are for discussion and /or action. C.Prtifir n inn I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 14, 2008 at a 1 4 1 & dk ss tant City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. March 17, 2008 — City Council Agenda Page 4 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE - COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 17, 2008 5:45 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2008 -033 Update on Completion of City Council Goals and Action Items (15 Minutes) A.3 IR 2008 -035 Update on Neighborhood Initiative Projects for Fiscal Year 2006 -07 (10 Minutes) A.4 IR 2008 -037 Update on Proposed Big Fossil Creek Outfall Main (15 Minutes) A.5 IR 2008 -038 Update and Review of NETS Service in North Richland Hills (10 Minutes) A.6 Adjournment C'erfifir n inn I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 14, 2008. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 -427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 17, 2008 7:00 P.M. Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ Library on the Friday prior to the meeting (available electronically) ❑ City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.cot -n after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. A.0 Call to Order - Mayor Trevino A.1 Invocation - Mayor Pro Tern Compton A.2 Pledge - Mayor Pro Tern Compton A.3 Special Presentation(s) and Recognition(s) - Presentation of "March for Meals" Proclamation presented by Councilman Whitson A.4 Special Presentation (s) and Recognition (s) - Presentation of Proclamation for "Dr. Bruce Jacobson Day" presented by Councilman Welch A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 25, 2008 City Council Meeting B.2 RP 2008 -01 Consideration of a Request from SR Partners Highway 26, LLC to Approve a Replat of Lot 1, Block A, into Lots 1 R and 2R Block A, Edison Jewelers Addition and developers agreement for relocation of a water main line (Located in the 7500 Block of Boulevard 26 - 5.504 acres). B.3 PW 2008 -007 Award of Project RFB No. 08 -019 in the Amount of $242,503.00 for the Construction of the North Hills Sanitary Sewer Improvements Project - Resolution No. 2008 -013 C.0 PUBLIC HEARINGS C.1 SUP 2008 -01 Public Hearing and Consideration of a Request from Ty Bailey to Approve a Special Use Permit for the purpose of constructing an Accessory Building over 500 square feet at 7008 Douglas Lane - Ordinance No. 2985 C.2 SUP 2007 -05 Public Hearing and Consideration of a Request from Rosalba Exley to Approve a Special Use Permit for the operation of a dry cleaning business at 7901 Mid - Cities Blvd - Ordinance No. 2984 C.3 ZC 2007 -18 Public Hearing and Consideration of a Request from Roger Hart to Approve a Zoning Change of 0.56 acres from "R -2" Residential to "NS" Neighborhood Services in the 7900 Block of Glenview Drive - Ordinance No. 2983 C.4 RP 2007 -14 Public Hearing and Consideration of a Request from Roger Hart to Approve a Replat of Lot 7, Block 1, & Tracts 10A8 & 10A10, Abstract 1606 into Lot 7R, Block 1, Richland Heights Addition (Located in the 7900 Block of Glenview Drive - 1.37 acres ). D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS E.1 PW 2008 -008 Award a Professional Services Agreement in the amount of $1,822,800 to Kimley -Horn and Associates, Inc. for the Rufe Snow Drive from Mid - Cities Boulevard to North of Hightower Drive (Ridgetop Road) Project - Resolution No. 2008 -015 E.2 PW 2008 -009 Approve Interim Maintenance Agreement with the City of Fort Worth and authorize payment to Fort Worth in the amount of $119,453.06 and revise the 2007- 2008 Annual Budget F.0 GENERAL ITEMS F.1 GN 2008 -020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation, Resolution No. 2008 -014 G.0 EXECUTIVE SESSION ITEMS No items for this category. H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Lewis H.2 Adjournment All items on the agenda are for discussion and /or action. (':Prtifir n inn I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 14, 2008. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 -427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City of North Richland Hills City Council Work Session Meeting Agenda North Richland Hills City Hall Pre-Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, March 17, 2008 5:45 P.M. A.1 Discuss Items fro,rn Re,g.u,l,a,r Cjty. Council Meeting A.2 IR. 2008-,03,3 U D ate on Com Dietion of Ci il Goals and Action Itern ly Co.unc M in ute§j A.3 IR 2008-035 Up ate on Neiqhborhood Initiative Projects for Fiscal Year 2006-07, ('10 Minutes A.4 IR2008-037_U date on Proposed Big Fossil Creek Outfbil Main (15 Minutes __ A.5 IR2008-0_38U_ date and Review of NETS Service in North Richland Hill M inute A.6 A.djournment CITY OF INFORMAL. REPORT TO MAYOR AND CITY COUNCIL. No. IR 2008 -033 i Date: March 17, 2008 Subject: Update on Completion of City Council Goals and Action Items ; City Council updated its goals and objectives at a workshop in November 2006. The Council's eight goals include: �► Quality Community Development and Revitalization • Efficient and Effective Transportation System • Safety and Security Financial Stability • Preserve Positive City Image • A Sense of Community • Targeted Economic Development • Local and Regional Leadership Objectives were created from the goals as means to achieve those goals. In the winter and spring of 2007, staff reviewed the Council goals and objectives and created action items to meet those goals and objectives. Staff created gg action items. Each action item was created because staff believed that if the City completed those tasks it would be meeting the goals set by Council. The action items were reviewed with Council in April 2007. Of those 99 action items: • 51 items are ongoing, or projects staff continually works on. Such items include reviewing ordinances to improve planning standards, conducting exercises to reduce turn out time at fire stations and researching the market to determine business opportunities. • 24 items are complete. Those items include identifying possible locations for rail sites, updating fund plans and completing the Parks Master Plan. • 17 items are in progress, or projects where significant work has been done, but the project is not yet complete. In progress items include identifying alternative traffic routes for the widening of Loop 820, completing emergency training for specific employees and construction of the new library. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � • 6 items are not complete, or projects that have little or no progress made to them. Some of these projects include ones that have been reconsidered as action items. Items that are not complete include general grant training, creation of a Citizens' Academy and construction of an amphitheatre. A list of all goals, objectives and status of action items is included on the following pages. Council will continue to be updated quarterly on the progress of the action items. Respectfully Submitted, Elizabeth Reining Assistant to the City Manager Council Coals Implementation Plan Goal #1: Quality Ccimmunity Development and Revitalization Objective Short Term Action Item Rst. Completion Status Complete build out strategy UpdatelAtign Comprehensive Land Use 'ompIete July 23, 2007 Council approved the Plan with all other planning studies updated Comprehensive Plan Develop and initiate program with P8Z t+) Commplete Update as zoning changes address nee {led Comprehensive Plan and possible zoning changes Revise existing incentive policies to address Ongoing Constantly reviewing policies to check their potential policy oanfliets accuracy Place land scapinglintersection in Progress SRA is ;seating a concept plan for -the improvements along Davis Blvd improvements that will be presented to commercial property owners along the corridor in January Place landscaping /intersection In Progress Funding becrame available in October, silaff improvements along Glenview at Loop 6120 is developing a concept plan for tho irnprovemenis and is meeting with TXDOT Review/Update Ordinances to enhance Ongoing Recently prohibited wood based product on quality planning standards housing, permits for temporary outdoor events, require metal posts for new fences, multifamily now requires a special use permit, upda':ed sign ordinance Complete Sustainable Development In Progress Name has changed to Mixed Use Ordinance Ordinance, in April staff will come to Council with the recommendation for a consultant to draft an ordinance Expediate redevelopment of Provide redevelopment Ongoing February 2008 met with owners of the mall Calloway Creek Retail Area incentiveslopportunities for potential owners to discLiss its. redevelopement and other or developers of cId North Hills Mall issues Implement Loop 824 study objectwes 212012008 Council Goals Implementation (Plan Goal #1: Quality Community Development and Revitalization Ob jectiv -e Short 1rerm Action Item Est. Completion Status Implement Blti-d 26 Study Complete intersection improvements along Ongoing Waiting on T:(DOT to approve: plan, Blvd 2E. petitioning to let city let project Examine future funding sources for Blvd 26 Ongoing Expand TIF #E1, use Fagade Improvement public improvements Program and sign removal program Revitalize residential neighborhoods Create rail station land urge development Ilan Review RIPE) Ordinance Provide code enforcement workshops for citizen; to learn what code violations are and incorporate their assistance in reporting such violations Implement the Neighborhood LOOKS prograrn as ran annual ongoing program to reduce code violations throughout the City Continue funding the sidewalk replace! menticonstruction program Expand on Litter NOT program to encourage people to litter less Complete Modified to regulate articulation Complete Very poor turnout at workshops so staff stopped having them after 6 workshops. Complete Code Enforc arn ent will on an on -going basis continue working code violations, neighborhood by neighborhood_ Ongoing Staff continues to construct aid improve sidewalks that are warranted in FY 07 and budgeted for FY 08 Ongoing Staff has applied for funding to expand Litter Not to include recycling at Temp. Events Identify possible locations for rail stations Complete Acquire land for proposed rail stations In Progress Land bank specific properties (rail site, etc.) Not Complete Shown in Comprehensive Plan, approved by COG and the T Currently conducting an appraisal, considering band swap to aoq:.jire Iron Horse site Placed priority on Iron Horse site 20/2008 Couna.il Goals Implementation Plan Goal 41: Quality Community Development and Revitalization pbjecti re Short'rerm Action ltern Est ��mletion Status Ensure compliance with qualit i Utilize 'the Substandard BuiIc ing Board iTore Corn plete Code enforcemen-: has brought over 170 housing standards frequently in addnassingleliminating structures in compliance this year and will substandard structures within the City continue in an on -going effort to utilize the SSS Board. Update Building Codes with local In Pnagress COG has given the City the local amendments amendments, the amendments with the 20061SC and IFC will be brought to Council in March 2!2012008 Council Goals Implementation Plan Goal #:2: Efficb3nt and Effective Transportation System Qb ective Short "rerm Action item Est. Completion Status Maintain leadership role on Continue to be active in RTC, TRTC, STTC, Ongoing Regional Transportation Council 1 -35 Coalition and TE X -21 Continue to address congestion Continue to fund the preventative street Complete and street conditions as it relates maintenance program at current level with to local traff ic flow possible expansion Identify and study alternative traffic routes in PnNress during -the widening of Loop 1320 Continue to keep traffic timing optimized as Ongoing traffic voIumes and patterns change (patterns need to be updated every 2 years) Continue to maintain and replace pavernent Ongoing markings Continue with the video dete•1;tion installation Ongoing program as funding allows Monitor key CIP projects such as Davis Blvd Ongoing restriping, NTP, and Rufe Snow Drive Update Master Thoroughfare Plan to r0ect In Progress changes in Home Town, Loop 820 Update. the Trail System Master Plan and Complete consider additional future connections to adjacent cities to mitigate traffic congestion and air quality Maintain lead on regional rail Work closely with NCTCOG and all rail angering issues committees :2120/2008 Staff and Council continue to serve on policy and technical committees in all organizations Increased spend ng in FY 2007 to $800,000 and maintained that level in FY 08. Streets are repaired based on criteria Create -d by City, :submitted to TxDOT to incorporate into i- :s plan Recently improved. Rufe Snow, Davis, Blvd 26, Holiday, Precinct Budgeted every other year, everyday activity CIP -not every year, as budget allows, project last year TxDOT is restriping Davis this year, NT is being designed and waiting TxDOT approval, Rufe Snow design contract being negotiated and plan to bring to Council in Feb 2008 Overall plan was updated but waiting for Arcadia's Phase 4 Plan of Horne Town to revise that section Parks System Master Plan was updated in December, continuing to work with neighboring cities to provide trail connections PW and Planning meet with the T on the SWNE= technical committee, Tim Welch is on the policy committee Council Goals Implementation Plan Goal #2: Efficient and Effective Transportation Ssystem Objective Short 'f ern Action Item Est. Complation :itatus Maintain leadership role in RTC and TRTC Ongoing CDntintie to support sales tai; increases to Ongoing support regional rail in NRH through lobbying efforts Council and staff sit on policy and technical committees, attend all meetings :Mate Legislature Session of 2007 lobbied unsuccessfully, continuing to work fbr successful passage in 2009 2/2012008 Andress futum local rail stations Initiate rail station planning Ongoing Working with the T planners to design future rail stations Council Goals Implementation (Plan Goal #3: Safetj and Securily ;31111:00$ ; Ch "9� = Short -re rm Action Item Est. C om letion Status Maintain low response time Conduct periodic exercises to reduce turn- Ongoing Test exercises have been completed this out time at fie stations quarter and additional exercisef; will be conducted during the year. Continue to keep rvad+hrays in goof -Ongoing Budgeted item that is completed each year condition and traffic signals Linctioning properly In stall Iftbile Data Computers in all fire In Progress, apparatus Maintain low crime rate Ongoing Provide state -of -art public safety Complete uF1gradE, to T buron systarn In Progress oornmunications Provide affective and efficient Provide: quarterly live fire training fDr all Dngoing police, fire and EMS operating frro fighters after opening of new Live Fire Training Facility Purchase new fire engine with compressed In PrrxJress air from system {(:AFS;i on board Ernyage community in public Conduct annual Fine Department open Complete safety programs and initiatives house;n October Improve property protection Reque *t reclassification visit from ISO after Not Complete classification arrival of new ladder truck ar.d purnper truck Specifications developed, purchase approved by Council in Februarf 2005, should be complete in June 2008 This is both short term and long term Continual evalution of best methods to improve F.uhlic safebt communication. Six training sessions were conducted during the last quarter of FY 2007 and first cluarter of FY 2008. Additional sessions are on the training calendar for the remainder of FY 20013, CAFS Engine 1:3 scheduled for delivery in 20013 A suoces:sfuI "Public Safely Exrd' was conducted on October 6, 2007, with <in estimated attendance of 1,500 citizens. A tentative date, to reques•: a rec I assificati a n visit from the ISO Field Inspectors hers been targeted for August -19, 2008. Council Goals Implementation Plan Goal #3: Safety and Secures Obj04A-1V0 ==O=� Short Tom Act io.n Kem Est Completion status improve the Citys ability to Adopt a recorrinwodation froin the Facility In Progress respond to all large scale Plan that identifies a new home for the EOC emerq,enc" and then begin pkanning and ccristruction Conduct one emergency management table In Progress top exercise and one full scale exercise Complete ICS 300 and 400 training for all in Pmgrass EOG Participants Continua training on aninial and coMMunity ongoing health related ernetgencies 311112008 Facility Pien is 90% complete. the EOC is addressed in the NAce Department seoWn of plan Exercise are be planned and will be conducted In either the Springer Summer, depending on ACM training required Some paWWts still requite 10$ 100,200, 700, 800, all have been rem.wided to complete 300 & 400 but slow process because it require% 4 days of class work off site Teach children at schocis and public events how to be responsible pet awn"S. OOAW residAmil-a on wild Wimal sightings and p(eventi6ve methods Council Goals Implementation Plan Goal #4: Financial Stability Objective Short l "erm Action Item Est. Cann letlon Status Continue pay -as -you go where Evaluate need of dent vs. cash for capital Ongoing Recently used impact fees 1br a project possible projects, use cash when available instead of issuing certficates of obligation Maintain a stable tax rate! and Continue to monitor and respond to C- ngoirg predictable income strewn changers in financial trends Update the long range financial Update building, equipment, self-insurance Complete plan annually and IS glans Maintain cash reserve policies Continue to maintain /build cash reserves Ongoing Establish fund balance goals for all funds Ongoing Maximize grant funding Continue attending training classes to Not complete learn more about potential grant opportunities Evaluate available grant funding sources Ongoirig for Planning & Development proje:,ts Maximize grant funding from NCTCOG on Ongoing Sustainable Development initiatives Currently adjusting FY 200b, budget for declining interest: income due to change in interest rates Completed in FY 200EI budget Meet or spend under budget, work to get lowest price available, look for new reveue sources Have fund balance goals for general fund and water and s(s+uer funds. have 3-4 year goals for all other funds Various departments learn how to apply and apply for specific grants, no one has yet attended a general training class Open to new opportunities, apply when available, Team about at meetings and from other departments First round of gnants was education based and City dice not need classes offered, waiting for se :ond round of funding 2/20!22008 Council Goals Implementation Plan Goal #5: Preserve Positive City Image Objective Short 'ream Action Item Est. Completion Status Enhance public information initiatives Create "Construction Update" on NRH UpClm-.e website':hat addresses citizen questions regarding non - residential construction projects Create link on front page of website that would go to adopted /approved plans Complete Information about retail and commercial construction proiecLs is updated monthly on the NRH Up Close webpage: Ongoing 2007 Comprehensive Land Use Plan has been posted on Planning Department wet, pages. Additional plans will be posted and updated as needed. Continue to seek ways to improve online Ongoing Municipal Court Payments, Garage Sale services Permits and Building Inspections can now be :scheduled online_ Video Stmarning should be operational by end a` January 2008. Departments are reviewing and updating their section of the web site on a monthly basis. Increase communication flow Provide live streaming of Cit}r Council Complete Installed needed equipment 1/16108, with citizens meetings on city vrebsite streaming began 1/,28/08 Continue open communication with media Ongoing E -mail update is sent to all media outlets weekly highlighting upcoming programs and activities in NRK PIG is on call and available to media at all times. ,All media calls and Inquiries are responded to in the same day they are mceived. Maintain quality public facilities N €aintain quality aesthetic standards for Complete The new Public Works Design Manual public infrastructure through adherence to was adopted in FY C17 which includes t -e Image Study recommendations from the Cite Image Study. 2/20/2008 Counc=il Goals Implementation Plan Goal #5: Prese=rve Positive City image Ob"eatir�e Short "term Action Item Est. Completion Stallus Complete the Facility plan and then begin In Progress 90 °I> complete planning capital projects to nalocate City departments into qualit}r facilities that will accommodate departmental needs for '0- 21) years Focus on and recognize Oity Continue brrnding efforts for Blvd 26 Ongoing sucnesses Conduct citizen survey Complete Market the City to potential investors Ongoing outside our City boundaries i.'i an Effort -to create future. successes Promote and initiate Study the benefits of acoptirrg "green" Ongoing environmentally responsible building methods -for all future {public Programs fa cilitie's Continue with Neighborhood LOOKS, NIP, Ongoing and LitterNOT public workshops Enhance the public art prograrn Complete the public art inventory brochure Complete and distibute; to the community Promote and acquire additional public art Complete fc r prod ram A CIP project was approves in -the F'(08 Budget to improve another intersection along BLVD 26. Stan is waiting to begin this project until it is clear what Tx DOT will allow. Results of surrey were presented to City CoLncil in Novamber 2007_ Attend ICSC, meet with brokers of potential businesses., created a mail campaign, advertise in aura and regional publicatic ns Green /LE;ED components will to included in the design of the new recreation center_ Conducted wcrkshoos last fall Brochure is available at City fac=ilities and my be downloaded from the web site. Brochure was pro moted in the 2007 News & Notes insert_ Instalied the "I Luv" New York mural at A.oe Park:, the fnission fagade at Dr_ Pil our Park & we officially Puiuhaesed the "Dacu&r" at Linda Spurlock Park. :2!20!1008 Council Goals Implementation Plaid Goal 95: Preserve Positive City Image Qbjective Short Term Action Item Est. Cinpletion Status Commission an additional public art Complete sculpture for the Pert in Public Places program Initiate and develop a "Signal Arr' prograrn Complete on intersection uti:ity boxes at specific locations throughout the City Include public art n the architectural Complete desgin of the future Library Plaza (unofficial name) Install and unveil the 50' urban mural at Complete Ace Park Installed the "I Luv" Now York mural at Ace Park; the mission fagade at Dr. Pillow Park & we officially purchased the "Dancer" at Linda Spurlock Park_ Three bo.Kes have been completed_ We just received approval from TXDDT to proceed with the remaining eight boxes. Staff is researching options for public art at the Library Park Plaza. Ribbon Cutting was March 17, 2007. 212012008 Council Goals Implementation Plan Goal #6: A Sense of Community Objective Short Term Action Item Est. -Completion Status Complete, implement trails plan Encourage neighLoring cities to provide In Progress There is a regional plan that shows trails that oonnect to our exis-6ng connections of our trails to our programs neitlhbors, we are waiting for our nei51hbors to connect to the Cotton Belt Trail, we are working on a trail to connect to Keller s L_ittte Bear Creek Trail and we will extend the .to Ann .Johnson Trail to Richland Hill s once North Hills Mall is redeveloped Provide parks and recreation Complete Parks Master Plan Complete Adapted by City Council on December program at current high level 10, 2007 Consider adding lights and additional In Progress Held a meeting of interested persons to prarkinc at Tipps Canine Hollow in create an association to help pay the context of cost and other park costs of adding lighting and parking, infrastructure needs and stated group is currently developing guidelines priorities of the Park System Master Plan Encourage volunteerism and Continue with A Night of Holiday Magic Ongoing An estimated 20,500 people ware in community wide involvement attendence at the 2007. 2008 Night of Holiday Magic is scheduled for Dec. 6 Prom ote/1 n crease health and wellness Ongoing Ongoing classes and programs are held. programs Also a Women's Health Fair was held on January 12th. Implement a Hall Hof Fame program Not Complete Doing research on founders of City to recognizing community leaders, possibly place recognition at Founders businesses and e°nployees Park P•omote Citizens Police and Fire Ongoing Information has been placed in News & A: adernies Notes insert, an web site and can Citicable NRH to ecnourage residents to participate in CPA and CFA. 2/20/2008 Council Goals Implementation Plan Goal #6: A Sense of Communit3r Objective Short -term Action Item Est. Cam pletio n Status EXamine feasibilit t to create s Citizens Not Complete, Feasibility study has not yet been University /Academy program conducted Develop incentives for businesses, Ongoing school:, and non-p rofit orga n izatio n s to become more involved in volunteering al. AARC, NIP and UtterNOT programs Maintain cultural arts program Continue "Artists at Work" program Ongaing Consider construction of an Not Complete arnphitieatre suitable for accomodating the spring and fail concert series Continue spring aid fall concert series Ongoing Move tie "Sound.; of Spring" concert Complete series to the grounds outside NRH2O Schedule additional "My Part of Town" Complete neighborhood park events Promote life Icing learning Complete construction of new library In Progress through library services Provide advertisement on program webs ite and recognize at Council meetings Program was held August 17th -24th 2007. Next Artists at Work Art Show is scheduled for August 2008 Funding is not currently available. The updated Parks Master Plan includes an amphitheatre in the top 10 ranking. Both spring and fall series were held in 2007. 2008 Spring Concert series will begin on April 4; Fall Concerts will be Oct. 4 and 11. The 2007 series was held at NRH20. The 207 series was held at NR.H2O. Events took place at Northfield Park and Linda Spur[ock park. Staff also produced Parkapalooza at Linde Spurlock Park. 900 people attended. 2008 Movie Nights are sch aduled for June 6 and July 11. 9011,16 to 92% complete 212012Qa8 Council Goals Implementation Plan Goal #7: Targeted Economiic Doveloprnent Objective Short Term Action Item Est. Completion Status Define the types of businesses we attract to Review and update targeted businesses in Complete our community - Market Study our community Promote diverzity in economic development Maximize use of existing real estate and locations Research market to determine business Ongoing o pportun ities Work with businesses to assist in finding Ongoing locations within our City Create targeted mail campaign to go Ongoing toward quality family restaurant establishments Continue participation in ICSC to promote Ongoing vacant buildings and commercial sites to dew- :topers and end users Maintain inventory of available, non Ongoing residential tracts and vacant buildings Done .at the Economic Development Advisory Committee in December 2006 Constantly meeting with bro' <ers to learn who is interested in coming to the area Meeting with brokers when Their clients; are interested in relocating Completed first mailing to 1130 restaurants in December 2007 Attended ICSC in 2007 and will attenc again in 2708 Building a database of tracts and buildings, 70°x6 a)mplete Communicate! where we are going and what Continue quarterly meetings of the Ongoing The Committee Last met in we are locking for on economic development Economic Development Advisory December 2007 Committee to further educate business leaders and seek their direction 2/2012008 Council Goals Implementation Play Goal #S: Local and Regional 1- cadershil) Objective Short 'Tenn Action Item Est. Completi «n stZIus Continue to ba involved on Maintain active Nirticpation in Ongoing Council and staff serve on policy committees setting direction for NCTCOG, TRTC, 35W Coalition, RTC and technical committees of all the region organizations Build relationships that influence Continue partcipation in Northeast Fire Ongoing The NRH FD continues to be an decisions in areas where we Department Association (NEFDA) active participant in the training have an interEmt and response to special needs incdents with the NEFDA organization. Continue encouraging employee Ongoing Various employees sit on their regationships with professional state professional boards organizations Lend support on issues that do not impact us. but will help build support for our issues later Promote services and Provide staff support services to Mayor Ongoing Staff serves on technical involvement that bring and Council and their regional committees and are! policy prominence as leaders that leadership roles meeting backups influence the direction in key issues Be proactive as leaders that influence the direction of key issues Lead by example, do it better Maintain Meade -rship role an Participate in regional efforts involving Ongoing Continue to be active in NLC and legislative issues slate and federal legislation that can work with area citle:a to lobby the impact our City arid area state legislature for regional benefit 2120!2008 INFORMAL. REPORT TO MAYOR AND CITY COUNCIL. No. 2008 -035 A Date: Su bject: f March 17, 2008 Update on Neighborhood Initiative Projects for Fiscal Year The Neighborhood Initiative Program had yet another very successful year. During Fiscal Year ooh -off', under the coordination and guidance of Debbie Fork, there were 74 projects completed by volunteers this past year. Tonight we wi II briefly touch on some of the projects that were completed this past year through the Neighborhood Initiative Program. I think you all will be amazed at how this program has benefited the individuals who fall within the guidelines of this program, as well as, other citizens that live in North Richland Hills. One cannot forget the importance of those businesses within our community that donate money, materials and their time to volunteer to help those in need. This past year, businesses donated $3,795 that will go towards the purchase of needed materials. This program would not be successful without the great participation of our businesses and the heartfelt generosity of the volunteers who give of themselves to help those in need. Respectfully Submitted, Jo Ann Stout Director of Neighborhood Services ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2008 -037 '= F Date: March 17, 2008 Subject: update on Big Fossil Creek Cutfall Fain The purpose of this Work Session item is to update Council on the City of Fart Worth's plan to provide a regional sewer main along Big Fossil Creek that would replace three existing Tarrant County Water Supply Corporation ( TCWSC) sewer mains that are currently owned by the cities of North Richland Hills, Richland Hills and Haltom City. Agenda item E3 in the March 17, 2008 Regular Meeting agenda pertains to one of these existing TCWSC sewer mains. Item E3 references an interim agreement to cover the cost for a single repair that was made in June 2007. The City of Fort Worth however has a plan that would cover two separate Issues pertaining to the existing TCWSC sewer mains and the construction of the new Big Fossil Creek Sewer Cutfall main. Below is a summary of Fort Worth's plan as it pertains to the two issues. 1. Maintenance of the Existina TCWSC Lines: The City of Forth Worth has plans to construct a new Big Fossil Creek Cutfall main in the future. But since the new main it is not anticipated to be complete for several years Fort Worth is preparing a Long Term Maintenance Agreement to cover the cost of repairs and maintenance for the three existing TCWSC lines mentioned above. One of the TCWSC lines (the 33 inch line) is owned by North Richland Hills and Richland Hills while two smaller TCWSC lines are owned by Haltom City, Although Fort Worth is still working on the agreement they are indicating that they are going to propose that the cost to maintain and repair all three of the existing TCWSC lines be split evenly by Fort 'worth, North Richland Hills, Richland Hills and Haltom City. The four -way split of the maintenance and repair costs would continue until the new Big Fossil Creek Cutfall main is constructed to replace the existing TCWSC lines. 2. The New Biq Fossil Creek Cutfall Main: The new Big Fossil Creek Cutfall main that Fort Worth is planning to construct would replace the existing TCWSC lines. As mentioned above Fort Worth is currently working on the agreement but they are indicating that the cost for the new line would be divided up among the four cities (Fort Worth, North Richland Hills, Richland Hills and Haltom City) based on the amount of flow each city is contributing to the new line. The City of North Richland Hills has had a project identified in the Capital Projects Budget titled Big Fossil Creek Wastewater Cutfall for a number of years which represented the city's share for the cost of the new sewer main. North Richland Hills has been ready to proceed with the new outfall main but has been waiting on Fort Worth to resolve some alignment issues that are located in the City of Haltom City. Staff will provide a short presentation updating Council on Fort Worth's plan to construct the new outfall main and to maintain the existing lines during the March 17, 2008 Work Session. Staff will also be available to address any questions. Respectfully Submitted, Mike Curtis Director of Public Works I ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL. REPORT TO MAYOR AND CITY COUNCIL. No. IR 2008 -088 s; Gate: March 17, 2008 ;t Subject: Update and Review of NETS Service in North Richland Hills Northeast Transportation Services (NETS) a paratransit service that provides point to point transportation of the elderly- and disabled of Northeast Tarrant County. Seven cities participate in the service: Hurst, Euless, Bedford, Grapevine, Keller, Haltom City and North Richland Hills. For the past five years, the T (formerly the Fort Worth Transportation Authority) has operated the service for NETS. The T partners with the Chisholm Trail Chapter of the American Red Cross to provide the service. NETS is funded with federal, state, local and charitable grant funds. Each city contributes based on its overall population. North Richland Hills pays its dues with general funds. NETS is currently in its last year of its current contract with the T and is looking at an interlocal agreement to extend the T's service. In 2007, 4,558 rides on NETS originated in North Richland Hills. That is 21% of the total usage. Residents of Bedford made up 22% of the usage with 4,877 rides originating there. Rides from Hurst made up 18% of the usage with 3,940 trips. And, Euless had 4,355 trips or 20% of all rides. NETS overall averaged 93 rides per operating day. The highest months of service were November (105), October (90) and June (89). The lowest ridership months were January (79), April (79) and March (81). NETS averaged 1.62 trips per hour. And, it had an on time percentage of 94.6% and a refusal rate of 2.34 %. The refusal rate is based on having to deny trips for eligible recipients. We are pleased with the service provided working with the T and the Red Cross and believe we have a very successful service. We wanted to take this time to give Council an update of our service and respond to any questions. Respectfully Submitted, Elizabeth Reining Assistant to the City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS � CITY of NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-17-2008 Presented by: Agenda No. A.G Subject: Adjournment City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 78180 Monday, March 17, 2008 7:00 P.M. A.0 Call to Order -- Ma or Trevino A.1 Invocation - Ma or Pro Tem Com tors A.2 Pledge - Ma or" Pro Tend Cori tors A.3 ecia.l Presentations and Recognition(s) - Presentation of "March for Meals" Proclamation ;)resented b tw:or.incilman Whitson A.4 Special Presentation s and Recognition (s - Presentation of Proclamation for "Dr. Bruce Jacobson a resented by Councilman welch A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent A enda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 A roval of Minutes of February 25 2008 %.it Council Meetir� B.2 RP 2008 -01 Consideration of a. Re nest from SR Partners Hig,hwa,y 26, LLC to A,pprove a. Re ,)lat of Lot 1 Block A into Lots 1R, and 2R Block A Edison Jewelers Addition and develop ers agreement for relocation of a water main line Located in the 7 500 Block of Boulevard 26 - 5.504 acres . B.3 IPW 2008-007 Award of Project RFB No. 08-019 in the Amount of $242,593,00 for the Construction of the North Hills -S,a,n.ita..[y Sewer '....f.m.p.rovements Project Resolution No. 2008-013 C.0 PUBLIC HEARINGS C.1 SUP 2008-01 Public Hearin.g and Consideration of a Request from Ty Bailey to A,pprove a Special Use Permit for the purpose of constructing an Accessory Building over 500 square feet at 7008 Do.u,g,la,s Lane - Ordinance No. 2985 C.2 SUP 2007-05 Public Hearin q and Consideration of a Request from Rosalba ExI.ey to A,pgrove a. S ecial Use Permit for t.h,e., o.peration of a dry-- cleaning business at 7901 M id- Cities Blvd - Ordinance No. 2984 C.3 ZC 2007-18 Public Hearing and Consideration of a Reguest from Roger Hart to A; rove a. Zoning Change of 0.56 acres from "R-2" Residential to "NS" Neighborhood Services in the 7900 Block. of Glenview Drive - Ordinance No. 2983 C.4 IR.P 2007-14 Public Hearin g and Consideration of a Reguest from Roger Hart to A.p.prove a Re plat of Lot 7 1 1 & Tracts 10A8 & 10A10 Abstract 1606 into Lot 7R., Block- 1, Richland Heights Addition (Located in the 7900 Block of Glenview Drive - 1.37 acres D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS E.1 PW 2003 -008 Award a Professional Set-vices AcIreement in the amount of 11,822,800 to K.[i-nj,ey-,Horn and Associates, Inc. for the Rufe Snow Drive from Mid-Cities Boulevard to North of Hightower Drive Ridgeto R.oa.d) Project - p ,Resolution No. 2008-015 E.2 PVV 2008-009 A. rove Interim Maintenance Ag,re.e.ment with the Ci of Fort Worth and authorize ,pay,m,e,nt,.,to Fort Worth in the amount of $119,453.06 and revise the 2007-2008 Annual B FO GENERAL ITEMS F.1 GN 2008-020 Authorize the Publication of Notice of Intent to Issue Certificates of Ob,lj,gation, Resolution No. 2008-014 G.0 EXECUTIVE SESSION ITEMS No items for this category. H.D INFORMATION AND REPORTS H. 1 Announcements - Councilman Lewis H.3 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Agenda No. A.0 Subject: Call to Order - Mayor Trevino CITY OF CITY of NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Agenda No. A.2 Subject: Pledge - Mayor Pro Tern Compton CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Councilman David Whitson Agenda No. A.3 Subject: Special Presentation(s) and Recognition(s) - Presentation of "March for Meals" Proclamation presented by Councilman Whitson PROCLAMATION WHEREAS, Meals On Wheels, Inc., prepares and delivers meals to elderly and disabled persons who are unable to prepare meals for themselves; and WHEREAS, for the past thirty -five years the citizens of Tarrant County have benefited from the delivery of over 11 million meals to our homebound neighbors; and WHEREAS, this organization has a volunteer force of over 3,800 persons who donate their time, vehicle, gasoline and energy to deliver over 850,000 hot meals to Tarrant County residents annually; and WHEREAS, Meals On Wheels case workers make over 10,800 home visits annually to act as advocates for clients; and WHEREAS, no client is ever refused service because of inability to pay; and WHEREAS, these efforts have resulted in the improvement in the lives of the homebound and disabled in Tarrant County with continued personal independence, daily visits by caring volunteers, well- balanced meals, and the assistance of professional caseworkers. NOW, THEREFORE, BE IT RESOLVED, that I Oscar Trevino, Mayor of the City of North Richland Hills do hereby proclaim the month of March 2008 as the "MARCH FOR MEALS AWARENESS MONTH IN TARRANT COUNTY" IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 17th day of March 2008. Oscar Trevino, Mayor CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Councilman Tim Welch Council Meeting Date: 3-17-2008 Agenda No. A.4 Subject: Special Presentation (s) and Recognition (s) - Presentation of Proclamation for "Dr. Bruce Jacobson Dav" presented by Councilman Welch PROCLAMATION WHEREAS, Dr. Bruce Jacobson was born in St. Paul, Minnesota and raised in Wisconsin; and WHEREAS, in 1944, at the age of 18, Dr. Jacobson enlisted in the Navy and served as a gunner's mate in the Pacific Theatre in World War II; and WHEREAS, Dr. Jacobson moved to Fort Worth and went to TCU to study pre- med; attended Baylor Medical School and then completed his Internship and Residency at John Peter Smith Hospital; and WHEREAS, in 1961, with Dr. Charles Rush, Dr. David Pillow, Drs. Bob and Martha Chapman, and Dr. John Jermyn founded Glenview Hospital; and WHEREAS, in 1984, Dr. Jacobson helped found the Northeast Medical Clinic in North Richland Hills; and WHEREAS, from 1974 to 1988 Dr. Jacobson served as a professor and director of the Family Practice Residency program at JPS; and WHEREAS, his other accomplishments include serving as President of the BISD Board of Trustees, being appointed by President Ronald Reagan to the President's Commission for the Study of Ethical Problems in Medicine and Biomedical Issues, serving on the National Advisory Board on Child Abuse and Neglect, serving as president of the Tarrant County Medical Society, and serving on numerous committees at the state and local levels; and WHEREAS, North Hills Hospital recently presented Dr. Jacobson with its "Lifetime Achievement Award" in recognition of his many years of service to the hospital and community. NOW, THEREFORE, I, Oscar Trevino, Mayor of the City of North Richland Hills, Texas do hereby proclaim March 17, 2998, as: "DR. BRUCE JACOBSON DAY" in the City of North Richland Hills and urge all citizens to join in recognizing the many outstanding contributions Dr. Jacobson has made to our community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 17th day March 2998. Oscar Trevino, Mayor CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Agenda No. A.5 Subject: Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. r F -T MiTAVAhl 5A,ILN A WO-IMA CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Agenda No. B.0 Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-17-2008 Presented by: Agenda No. B.1 Subject: Approval of Minutes of February 25, 2008 City Council Meeting Recommendation: To approve the minutes of the February 25, 2008 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — FEBRUARY 25, 2008 WORK SESSION The City Council of the City of North Richland Hills, Texas met in Work session on the 25th day of February, 2008 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Suzy Compton Mayor Pro Tem, Council Place 3 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Ogden Bo Bass Assistant City Manager Jared Miller Assistant City Manager Karen Bostic Managing Director Patricia Hutson City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Curtis Public Works Director Vickie Loftice Parks & Recreation Director Thomas Powell Support Services Director Jimmy Perdue Police Chief Thad Chambers Economic Development Director Mark Mills Budget Director Laury Fiorello Assistant Finance Director Bill Thornton Assistant Parks Director Angel Bellard Utility Services Manager (,all to nrriPr Mayor Trevino called the Work session to order at 5:45 p.m. A. 1 Discuss Items from Regular City Council Meetinq There were no questions. Ms. (Caren Bostic, Managing Director, introduced to the City Council the City's new Budget Director, Mark Mills. Mayor Trevino recognized Ms. Sally Profitt from Tarrant County College Northeast and students from her Business Leadership course. A.2 I R 2008 -026 Presentation by North Texas Tollway Authority Regarding Agreement to Allow ToIlTags to be issued in North Richland Hills Mr. John Pitstick, Director of Planning & Development, introduced Mr. Neesh Sharma and Ms. Joni Williams, representatives from North Texas Tollway Authority. Mr. Sharma presented a PowerPoint presentation explaining the ToIITag Third Party Vendor Program and the benefits of the program to the City. The City's approval of the agreement with North Texas Tollway will allow the City to issue ToIlTags and provide convenience to citizens who travel and work throughout the region. Mayor Trevino advised that the purchase of ToIlTags have a direct funding impact on the community and explained that the North Texas Tollway Authority releases funds for general transportation improvements based on the percentage of ToIITag users within each county. A.3 I R 2008 -027 Report on Transition to Duncan Disposal Ms. Karen Bostic, Managing Director, updated the Council on the City's transition from Allied Waste Services to Duncan Disposal. Ms. Bostic reported that initially there was some confusion about the change in collection days and there have been some issues with residents adjusting to the new collection times. The number of complaint calls is decreasing. Council was advised that there have been some issues with missing recycling bins and a misunderstanding during the first week regarding the placement of trash at residences that were designated as backdoor customers. Some of the commercial customers reduced their service levels at the onset of the contract to save money and are now requesting a higher level of service to meet their needs. Duncan is on schedule to take delivery of ten new residential vehicles in March. They are operating two new commercial vehicles and anticipate the delivery of a third vehicle and two new roll -off vehicles. Council was advised that the City had printed door hangers for Code Enforcement to place on doors when they observe trash being put out on the wrong pick -up day. A.4 I R 2008 -028 Review Development Plan for the Grand Ave Park Plaza Ms. Vickie Loftice, Director of Parks and Recreation, advised the development plan for the Grand Avenue Park Plaza project was designed in- house. The project involves the design and construction of an urban park to be located in HomeTown at the intersection of Hawk Street and Grand Avenue, between the Venue at HomeTown and the Public Library. Mr. Bill Thornton, Assistant Parks Director, and Mr. Joe Pack, Capital Projects Superintendent, presented a PowerPoint presentation of the proposed Master Concept Plan. Council was shown how some of the architectural features of The Venue and the Library were incorporated into the plan along with other considerations. The Parks Board reviewed the concept plan on February 4 and supports the plan. Highlights of the plan include a central pedestrian plaza with seating, landscaped areas, shade trees, and an open lawn space with sidewalks, landscaping and shade trees. In response to questions from the Council, Staff advised that there was not a handicap ramp but that handicap accessibility had been taken into consideration. The pedestrian sidewalk that goes throughout the park is a handicap accessible route with a grade of less than five percent. Staff's intention is to plant some 8" and 6" caliber trees in the central focus areas and pedestrian areas and 2" to 3" caliber trees along the peripheral edges. Council concurred with the proposed concept plan. A.5 I 2608 -629 North Richland Hills Police Department Annual Report Chief Perdue presented a PowerPoint presentation highlighting the 2007 Police Department's Annual Report. Chief Perdue discussed and reviewed the comparative statistics in the FBI Uniform Crime Report and the conversion to the National Incident based Reporting System. Chief Perdue reviewed accomplishments for 2007 and programs being planned. Chief Perdue advised of the implementation of the new Bike Program and presented to the Council one of the bike officers with his bike. Council was advised that the citizens would begin seeing the bike officers in the parks and on the trails within the next 30 days. A.6 IR 2008 -033 Update on Completion of City Council Goals and Action Items Because of time constraints, Council agreed to hold this item until the March 17, 2007 Council Work Session. B.1 Executive Session: Deliberation Regarding Economic Development Negotiations as Authorized by Section 551.087 - South Boulevard 26 Mayor Trevino announced at 6:40 p.m. that the Council would adjourn to Executive Session pursuant to the provisions of Section 551.087, Texas Government Code for deliberation on economic development negotiations in the area of South Boulevard 26. C.0 Adjournment Mayor Trevino announced at 5:58 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order February 25, 2008 at 7:07 p.m. ROLL CALL Present: Oscar Trevino Suzy Compton John Lewis Ken Sapp Tim Barth David Whitson Scott Turnage Tim Welch Staff: Larry J. Cunningham Ogden Bo Bass Patricia Hutson George Staples Mayor Mayor Pro Tem, Council Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 5 Council, Place 7 City Manager Assistant City Manager City Secretary Attorney A.1 INVOCATION Councilman Sapp gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Sapp led the pledge of allegiance. Mayor Trevino recognized Ms. Sally Prof itt from Tarrant County College Northeast and students from her Business Leadership course. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 SPECIAL PRESENTATION IR 2008 -030 Special Presentation- Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2006 Mr. Larry Koonce, Finance Director, introduced Mr. Fred Werner, Director of Finance with the City of Grapevine and past President of the Government Finance Officers Association of Texas. Mr. Fred Werner presented the Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report to the City. The City has received the Certificate of Achievement Award for the last 24 years. Fourteen percent of the cities in the State of Texas and five percent of the cities in the United States received the award. None. None. A.5 CITIZENS- PRESENTATION A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF FEBRUARY 11, 2008 CITY COUNCIL MEETING B.2 GN 2008 -014 RESCHEDULE THE MARCH 10 COUNCIL MEETING TO MARCH 17 AND THE MAY 26 COUNCIL MEETING TO MAY 27 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON. SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. PUBLIC HEARINGS C.1 GN 2008 -017 CONDUCT A PUBLIC HEARING FOR THE 34TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Mayor Trevino opened the Public Hearing. Ms. Elizabeth Reining, Assistant to City Manager, presented the item. The City participates in the CDBG program and each year the City must prepare and submit a CDBG program outlining the use of the funds in accordance with HUD guidelines. The City is proposing to use the funds for the 34th CDBG program in the following manner: $188,555.08 for the design and reconstruction of a portion of the 3700 block of Charles Street (approximately 475 feet from midblock of Marie and Jannie Streets to G n yx Drive North). $45,000 to be allocated and use for the rehabilitation of residential homes located within the target area identified by the most recent census as being of low to moderate income. The City has submitted application to Tarrant County who administers the program. The City is required to hold a public hearing to receive comments and input from citizens regarding the proposed 34th CDBG program. Following the public hearing, a resolution to approve the program is required. Mayor Trevino called for comments on the 34th year CDBG program. There being no one wishing to speak, Mayor Trevino closed the public hearing. C.2 GN 2008 -018 APPROVE 34TH YEAR (200812009) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION NO. 2008 -012 (THIS ITEM IS NOT A PUBLIC HEARING BUT RELATED TO ITEM C.1) APPROVED Ms. Elizabeth Reining, Assistant to City Manager presented the item. Item is the second part of the CDBG process. Following the public hearing, the City Council is required to take action on the projects to be included in the 34th year CDBG entitlement program. The funds will be used as presented in Agenda Item C.1 above. COUNCILMAN: LEWIS MOVED TO APPROVE GN'. 2008 -018, RESOLUTION NO. 2008 -012. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0!.. D.0 PLANNING & DEVELOPMENT There Were no items for this category. PUBLIC WORKS E.1 PW 2008 -006 APPROVE NO PARKING ANYTIME ZONES ALONG BRIDGE STREET, ICE HOUSE DRIVE, AND HAWK AVENUE - ORDINANCE NO. 2982 APPROVED Mr. Mike Curtis, Public Works Director, presented the item. The Police and Public Works Department have received several calls from motorists and residents concerning parking problems on Bridge Street, Ice House Drive and Hawk Avenue. NYTEX Complex visitors are parking and leaving their vehicles unattended on Bridge Street, Ice House Drive and Hawk Avenue creating traffic hazards, congestion and sight visibility issues at various intersections. Complaints have also been received about people who park and leave their vehicles unattended near Walker Elementary School. Staff is recommending approval of Ordinance No. 2982 authorizing that "No Parking Anytime" zones be installed as follows: • Both sides of Bridge Street from Ice House Drive to Lake Way (does not include the head -in parking adjacent to the frontage of Walker Creek Elementary). • Ice House Drive and Bridge Street intersection — No parking anytime on the south side of Ice House Drive, 50 feet east and west of Bridge street intersection. • Ice House Drive and Hawk Avenue intersection — No parking anytime on the south side of Ice House Drive, 50 feet west of Hawk Avenue intersection. • Hawk Avenue and Cardinal Lane intersection — No parking anytime on the west side of Hawk Avenue, 50 feet north and south of Cardinal Lane intersection. • Hawk Avenue and Ice House Drive intersection — No parking anytime on the west side of Hawk Avenue, 50 feet north and south of Ice House Drive intersection. • Hawk Avenue and the private driveway for BISD — No parking anytime on the east side of Hawk Avenue, 50 feet north and south of the BISD driveway intersection. MAYOR PRO TEM COMPTON MOVED TO APPROVE PW 2008 -006, ORDINANCE No. 2982... COUNCILMAN WHITSON SECONDED THE MOTION'. MOTION TO APPROVE CARRIED 7-0. GENERAL ITEMS F.1 GN 2008 -015 APPROVE AGREEMENT WITH NORTH TEXAS TOLLWAY AUTHORITY (NTTA) TO ALLOW THE CITY OF NORTH RICHLAND HILLS TO ISSUE TOLLTAGS - RESOLUTION NO. 2008 -011 APPROVED Mr. John Pitstick, Director of Planning and Development introduced Mr. Neesh Sharma and Ms. Joni Williams, representatives from North Texas Tollway Authority. Mr. Sharma and Ms. Williams presented a PowerPoint presentation explaining the ToIITag Third Party Vendor Program and the benefits of the program to the City. The North Texas Tollway Authority is seeking to establish third party vendor programs to provide convenience for the traveling public. The agreement is a nonexclusive distribution agreement allowing the City to issue ToIlTags. The agreement is for a ten year period with a 30 day termination clause. ToIlTags can be issued one of three ways — 1) by staff, 2) customers input their own information at a Kiosk and pickup from Utility Billing and 3) a link on the City's website. Mr. Pitstick advised that citizens will be able to use a dedicated computer in the Utility Billing Office to enter their appropriate information and Staff will verify the information and issue the ToIITag. Eventually a kiosk will be made available for the public's use. Citizens who enter their information on the internet will also be able to pick up their tag from the Utility Billing Office. COUNCILMAN WELCH MOVED To APPROVE GN 2008 -015, RESOLUTION NO. 2008- 011.1,. AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH THE NORTH: TOLLWAY AUTHORITY FOR ISSUING TOLLTAGS IN NORTH RICHLAND HILLS. COUNCILMAN TURNAGE' SECONDED THE MOTION. Mayor Trevino advised that the City is making the ToIlTags available to citizens not only as a matter of convenience, but that it is a way for the City to continue to receive funding for the construction of 820 and different transportation projects in the Fort Worth/Tarrant County region. Mayor Trevino explained that Senate Bill 792 provides that excess revenue from the North Texas Tollway Authority will be distributed to the four major counties in the region - Dallas, Collin, Denton and Tarrant. The counties will receive the excess revenue by the percentage of use by those four counties on the tollway. The 'more Tarrant County users using State Hwy 121 or in the future, State Hwy. 161 or the Dallas North Tollway or other tollroads, the more money by percentage will Tarrant County receive for the county. Mayor Trevino also reminded everyone that the ToIlTags could be used at DFW Airport, Love Field, remote parking at the airports and if used on a tollway, a discounted rate is received. MOTION TO APPROVE CARRIED 7 -0. F.2 GN 2008 -016 PRESENTATION OF FISCAL YEAR 2007 AUDITED FINANCIAL REPORT APPROVED Mr. Larry Koonce, Finance Director, summarized the results of the 2007 Audited Financial Report advising of year -end results and fund balance data for the various funds. Mr. Todd Pruitt, representing the audit firm, Patillo, Brown and Hill, presented the audit opinion. Mr. Pruitt explained that there are two separate components to the audit. The first component is the audit of the city's financial statements that are included in the Comprehensive Annual Financial Report and the second component is a compliance audit with the City's Federal Awards Programs. The independent auditor's opinion on the financial statements is an unqualified opinion or "clean" opinion meaning the report has been audited and in the auditor's opinion, the financial statements are free of any material misstatements and are presented fairly in accordance with the Generally Accepted Accounting Principles. This is the highest opinion that can be issued. The programs selected for the compliance audit of the City's Federal Awards Programs were those programs passed through to the City from Texas Department of Transportation, the federal highway and construction programs. Each of the programs were tested for compliance with up to fourteen different compliance requirements. Mr. Pruitt reported that there were no findings or question costs that arose as a result of the compliance audit. COUNCILMAN WHITSON MOVED To APPROVE GN 2008- 016 COUNCILMAN BARTH SECONDED THE MOT1 CAN'. MOTION TO APPROVE' CARRIED 7 -0. F. 3 PU 2008 -007 AWARD RFP 08 -008 TO DRYTEC ROOF CONSULTANTS IN THE AMOUNT OF $52,320 FOR THE ROOF CONSULTING SERVICES APPROVED Mr. Thomas Powell, Director of Support Services, presented the item. Item is for the award of roofing consulting services. The project is for miscellaneous roof repairs at several city facilities and the replacement of three city facility roofs damaged during the April 2007 hail storm. The consulting services will include evaluating each roof, preparing the bid documents and construction specifications and construction management though out the projects. After evaluation of the proposals received, the selection committee is recommending award of the RFP to DryTec Roof Consultants in an amount not to exceed $52,320, plus reimbursables. COUNCILMAN TURNAGE MOVED To APPROVE' P'U 2008 -007. COUNCILMAN. BARTH SE'CON'DED THE MOTI'ON'.. MOTION TO APPROVE CARRIED 7-4 G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.1 INFORMATION AND REPORTS Councilman Barth made the following announcements. The March 10th City Council Meeting has been rescheduled to Monday, March 17th. The meeting will begin at the regular time of 7:00 p.m. Hop on out and join us on for North Richland Hills' 19th Annual Easter in the Park celebration. This event is scheduled from 10:00 a.m. to noon on Saturday, March 15, at Green Valley Park, 7701 Smithfield Road. For more details, contact the Recreation Center at 817- 427 -5500. As a convenience to residents, the City is now issuing garage sale permits online. Residents may also view a list of upcoming garage sales on the City's web site. To take advantage of these new services log onto www.nrhtx.com and go to the Online Services tab on the left side of the home page. A garage sale permit costs only $5. Kudos Korner - Fire Department. A resident sent a letter of appreciation for the Fire Department's quick response to a grass fire in her neighborhood. She said the Department's actions resulted in 3 homes being saved. She also praised the firefighters for being professional, courteous and caring, and said they should be recognized as heroes. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:53 p.m. Oscar Trevino — Mayor ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 3 -17 -2008 Presented by: Eric Wilhite Agenda No. B.2 Subject: RP 2008 -01 Consideration of a Request from SR Partners Highway 26, LLC to Approve a Replat of Lot 1, Block A, into Lots 1 R and 2R Block A, Edison Jewelers Addition and developers agreement for relocation of a water main line (Located in the 7500 Block of Boulevard 26 - 5.504 acres). Case Summary: The owner of the property is proposing to replat this 5.504 acre lot for the purpose of creating a new separate lot at the southwestern corner of the existing subdivision adjacent to the intersection of Blvd. 26 and Road to the Mall. This new Lot 2R will contain 0.651 acres and the remaining portion, Lot 1 R will contain 4.853 acres. The current owner of the existing lot is proposing a sale of proposed Lot 2R to Washington Mutual Bank for the development of a branch location. Currently a Site Plan is under review by the Development Review Committee. Current Zoning: "C -2" Commercial Thoroughfare Plan: The subdivision has frontage on Boulevard 26, a principal arterial street (P6D) requiring 130 feet of right of way. A 15 foot strip of right of way is being dedicated by this replat along the Boulevard 26 street frontage. Comprehensive Plan: The Comprehensive Plan depicts retail /commercial uses. Staff Review /Rough Proportionality Determination: The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. The city's engineer has determined that the developer will be required to assume 100% of the amount required for public infrastructure improvements. Due to right of way dedication for Boulevard 26 in order to comply with the City's Thoroughfare Plan, a water main and easement currently located outside the existing right of way will be located within the replat's right of way dedication. In lieu of relocating this water main at this time, the developer has consented to entering into a developer agreement whereby he will escrow the appropriate funds for the relocation of this water main in the future. Staff Recommendation: Approval of replat RP 2008 -01 and developers agreement. Planning & Zoning Commission Recommendation: Approval of replat request and developers agreement by a vote of 5 -0. Review Schedule: Application: 2/7/2008 Applicant Revision Time: 2 weeks Final Hearing: 3/17/2008 Total Review Time: 5 weeks Staff Review Time: 3 weeks ............... ........................ .................................. LOCATION MAP LOCATION MAP REPLAT EXHIBIT sn. 10 MrIf LIZ- ArAtv f. ---------- P— sxjc A ek: lk" sn. 10 MrIf LIZ- ArAtv EXCERPT FROM THE MINUTES OF THE MARCH 6, 2008 PLANNING AND ZONING COMMISSION MEETING RP 2008 -01 Consideration of a Request from SR Partners Highway 26, LLC to Approve a Replat of Lot 1, Block A, into Lots 1 R and 2R Block A, Edison Jewelers Addition (Located in the 7500 Block of Boulevard 26 — 5.504 acres). Brian Rumsey, representing Cross Architects, 1 255 West 15 1h , Ste. 125, Plano, TX came forward along with Steve Rumsey, the owner representative, 16475 N. Dallas Pkwy, Ste. 550, Addison, TX with a request for replat for Washington Mutual Bank. Chairman Shiftlet asked if this was currently the Blockbuster Video. Mr. Rumsey identified his proposed site on the display as Lot 2R and that this lot was created in front and to the further side of the existing structure and there was some discussion as to where the location would be. Eric Wilhite stated this is a replat of an existing platted lot, creating two lots of 1 R and 2R, Block A. The proposed new pad site will include mutual access in order to serve both lots at the existing drive approaches. Its currently a 5.5 acre lot and will be subdivided down to create two of the lots, one where a new Washington Mutual is proposed. This is in an area the City has placed as a priority for redevelopment. The property is zoned commercial and there are no minimum lot requirements. There was a parking study performed to ensure that the existing commercial facility does not get under parked. The plat will be dedicating some right of way for Boulevard 26 as indicated on the master Thoroughfare Plan for the City. There is a water main easement along the current right of way. As the right of way widens, the water line and easement need to shift. The water line relocation will wait until the widening of Boulevard 26 occurs. The applicant will enter into a developer's agreement for the amount of $33,994.22 to be escrowed so when the time comes, the money will be there to move the facility because the applicant wishes not to do so at this time due to time constraints on the closing of this property. This is considered a rough proportionality cost as part of this plat. This plat meets the rules and regulations of the subdivision ordinance and staff recommends approval. APPROVED Bill Schopper, seconded by Mike Benton motioned to approve RP 2008 -01 to include the rough proportionality agreement. The motion was carried unanimously (5 -0). DEVELOPER AGREEMENT FOR MUNICIPAL INFRASTRUCTURE COSTS The parties to this agreement are the City of North Richland Hills ( "City "), Texas SR Partners Highway 26, LLC the owner of Lot 1 R, Edison Jewelers Addition to the City of North Richland Hills, Tarrant County, Texas of 15475 N. Dallas Parkway, Suite 550, Addison, Texas 75001 acting through its duly authorized representative, Steve Rumsey, and Name Brands, Inc, the owner of Lot 2R, Edison Jewelers Addition to the City of North Richland Hills, Tarrant County, Texas of 7215 South Memorial Drive, Tulsa, Oklahoma 74133 acting herein by and through its duly authorized officer, Rusty Gaddis, such owners being referred to collectively as Owners. This agreement is to document the obligation of Owners to pay the cost of municipal infrastructure improvements determined pursuant to §212.904, Texas Local Government Code to be roughly proportionate to the proposed development known or to be known as Lots 1 R and 2R, Edison Jewelers Addition to the City of North Richland Hills, Tarrant County, Texas Tarrant County, Texas, and to document the nature and extent of such improvements to be constructed. WITNESSETH 1. Owners agree to dedicate the right of way required for State Highway 25 widening as depicted in Exhibit A hereto and to pay to the city the sum of $33,994.22 which represents the cost of a water main which must be relocated at such time as such highway widening is done. Owners have chosen to dedicate and pay such sums as an alternative to preparing detailed construction plans and complying with requirements concerning platting. 2. The public infrastructure improvements covered by this agreement is as follows: • The relocation and reconnection of approximately 381 lineal feet of water main and its appurtenances into the 10' Water Line Easement depicted in Exhibit hereto. Such improvements will be constructed at a future date, at which time the property described herein will not be required to pay the City additional amounts for such street widening or water main relocation. 3. If the public improvements described in 2 above are not constructed within thirty (30) years of the date of this undertaking, the owners of the land securing this agreement shall be entitled to a release. Signed this the day of March, 2008. CITY OF NORTH RICHLAND HILLS go City's Mailing Address: 7301 N.E. Loop 820 P.O. Box 820609 North Richland Hills, Texas 76182 APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney Larry J. 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Ni K i.xl .0 {.? �. fP :f4 �':• Faf f +4iR4:'L� dXlx X..9.- 1x`vFd Not U, IPfki ii36?f3aP „�.d>l „�6�It CiaxE "tWf Y r ula'iS 2ik`+ii?iWPW ....< tidiu A 11t'f?4�.f.: Yr PS}2xf M. 1 41010 aR.tlY3 h?!A iti9'4: 4`.ui�i° R A.fz s #iR i,!{ki:{Fii Fmk if?' kiiftEQ.'`e CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 3 -17 -2008 Presented by: Mike Curtis Agenda No. B.3 Subject: PW 2008 -007 Award of Project RFB No. 08 -019 in the Amount of $242,593.00 for the Construction of the North Hills Sanitary Sewer Improvements Project - Resolution No. 2008 -013 This CIP project consists of improving approximately 2,500 linear feet of sanitary sewer mains in the North Hills Addition. The sewer mains are generally located between Tourist Drive and Wendell Drive as shown on the attached location map. On February 28, 2008, a Bid Opening was conducted for the North Hills Sanitary Sewer Improvements Project. The project consists of pipe bursting existing 6 inch diameter clay sanitary sewer pipe with 8 inch diameter High Density Polyethylene pipe; the project also includes the reconnection of sanitary sewer services and the removal and replacement of affected sanitary sewer manholes. In an effort to gain interest in the contracting community, at the beginning of the project's advertisement time period, the Public Works Department mailed "Notice to Bidder" letters to 35 public infrastructure construction contractors apprising them of the project, the work tasks involved, the pre -bid conference and the bid opening date. Staff also placed the project's contract documents on the City's website. Six (6) contractors picked up project construction documents from the City's Purchasing Office. Because the pipe - bursting process is specialized work, staff was pleased by the level of contractor interest in this project. Since current engineering estimates were indicating that the approved construction budget of $260,000 might not be enough to construct the entire project, it was divided into three (3) parts, "A ", "B ", and "C." The level of problems was used to divide the project into sections with Part "A" being the most problematic section and requiring the majority of staffs time in making repairs, followed by Part "B" and then by Part "C." The following Bids were received and opened during the Bid Opening: Name of Contractor Part "A" Parts "A +B" Parts "A +B +C" Horseshoe Construction 167,355.00 242,593.00 365,843.00 Hall Albert Construction 181,642.90 277,899.10 446,644.10 Granbury Contracting & Utilities 1853880.00 278,065.00 416,295.00 As indicated in the table above there is not sufficient funding to construct the complete project. There is sufficient construction funding for the most critical parts A & B. Since part C is the least problematic staff would recommend that part C not be awarded at this time and staff will continue to make repairs as necessary until it is improved. In the mean time staff will look at other utility projects and see if there are sufficient funds in one of those projects to add part C. Staff would recommend that only parts A and B be awarded at this time in the amount of $242,593. Recommendation: To approve Resolution No. 2008 -013 and award Parts A & B. v„ RESOLUTION NO. 2008 -013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: THAT the City Manager is hereby authorized to execute a construction contract with Horseshoe Construction, Inc., in the amount of $242,593.00, for the construction of the North Hills Sanitary Sever Improvements (Pipe - Bursting) Project, Parts "A" & "B ", as the act and deed of the City. PASSED AND APPROVED this the 17th day of March, 2008. CITY OF NORTH RICHLAND HILLS go Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, P.E., Public Works Director BID TABULATION North Hills Sanitary Sewer Improvements (Pipe - Bursting) Project Project RFB 08-018 City of North Richland Hills, Texas NOTE: The dollar amount indicated in red is the actual multiplied dollar amount. The contractor's Bid Form indicated this amount as $12,150.00. RFB 08 -019 Page 1 of 3 Horseshoe Construction La Porte, TX Hall Albert Construction Granbury Contracting&Utilities Fort Worth, TX Granbury, TX Item 1 Description Sanitary Sewer Cleaning QW. 1,200 Unit Unit Cost L.F. 2.00 Total 2,400.00 Unit Cost 1.16 Total Unit Cost 1,392.00 4.00 Total 4;800.00 2 Surface Video Inspection 1 L. S. 500.00 500.00 770.001 770.00 1,000.00 1,000.00 3 Initial Internal Video Inspection 1,200 L.F.: 2.00 2,400.00 3.10 3,720,00' 3.00 3,600.00 4 Post Construction Internal video Inspection 1,200 L.F. 1.00 1;200.00 1.55 1,860.00! 2.00 27400.00 5 Pipe ursting Sanitary Sewer 1,200 L.F. 58.00 69,600.00 58.00 69,600.00 40.00 48,000.00 6 Service Reconnections 10 EA. 800.00 8,000.00 870.00 8,700.00; 750.00 7,500.00 7 Additional Length for Service Reconnectio 100 L.F. 1 25.00 2,500.00 39.00 3,900.00' 30.00 3,000.00 8 _ -- 9 -Pass Pum n By__ - -_ -Pi 9 -- - - - - -_ . _ _ _ _ Remove Manhole _ Install Sanitary Sewer Manhole - - - Additional Depth for SSMH's_in_ Excess __ _ of 5' Sanitary Sewer Point Repair - - Trench Safety System _ 1 5 9 12 10 300 L S. 500.00 ____ _ EA_ r 1,000.00 EA. ! 3,500.00 -- V R 200.00 EA. ' 100 00 t - -.- L.F. ! 1.00 500.00 _ _ _____ 5,000.00 31,500.00 2,400 00 1;000.00 _ _ - 300.00 _ 1,850.00 _- -__ 850M 4,150.00 210 00 385.00 _ . - ..... 310 1, 850.00 a 5,000.00 - 250.00 1500.00 4, 5,000.00 7 500.00 10 11 12 -------------- 13 37,350.00 3,500.00 - - .. - -- - - -- 3,850 00 2,000.00 - ..... 930.00; 1.00 31,500.00 -- - - -- - - - - -- 20 000.00 - 300.00 14 Sag Correction 6 EA. 2,000.00 12,000.00 1,200.00 7,200.00 1,500.00 9,000.00 15 Wood Fence Removed 720 L.F. ! 1.00 720.00 3.10 2,23Z 00' 3.00 2;160.00 16 Chain Link Fence Rolled Up 240 L.F. ; 1.00 240.00 0.40 96.00 3.00 720.00 17 Chain Link Fence Removed 240 L. F. ! 1.00 240.00 0.55 132.00 3.00 720.00 18 Wood Fence Replaced 720 L.F. 1.00 720.00 9.30 6,696.00 10.00 7,200.00 19 Chain Link Fence Rolled Out 240 L. F. ' 1.00 240.00 1.10 264.00 3.00 720.00 20 L Chain Link Fence Replaced 240 L.F. 1.00 240.00 8.00 1,920.00 10.00 2,400.00 21 Tow., 181 S.Y. 5.00 905.00 3.90 705.90 10.00 1,810.00 22 Sodding 725 S.Y. 10.00 7,250.00 5.80 4,205.00 10.00 7,250.00 23 Miscellaneous Utility Allowance 1 LS. ! 7,500.00 7:500.00 7,500.00 7,500.00 7,500.00 7,500.00 24 Miscellaneous Drainage Allowance 1 L.S. 2,500.00 2,500.00 2,500.00 2,500.00' 2,500.00 2;500.00 25 -- - 26 Miscellaneous Paving Allowance - -- -- - - -- - - - - - -- Miscellaneous FenceNVall Allowance 1 1 L.S. 5,000.00 L.S. 2,500.00 5,000.00 -- _ -..- -... 2,500.00 5,000.00 2,500.00 5,000.00, 5 000.00 - '- 2,500.00 2,500.001 5.000.00 _..... - _ - 2,500.00 Subtotal Amount Bid - Part A ! $ 167,355.00 $ 181,642 $ 185, .00 NOTE: The dollar amount indicated in red is the actual multiplied dollar amount. The contractor's Bid Form indicated this amount as $12,150.00. RFB 08 -019 Page 1 of 3 RFB 08-019 Page 2 of 3 Horseshoe Construction Hall Albert Construction Granbury Contracting&Utilities ft La Ports, TX Fort Worth, TX Granbury, TX Unit ------ ------- - -------- - ------ ---- -- - - .... --------- -- ------- ------------- -- Unit Cok- ----- Total- Unit Cost Total Unit ----- ------------ Total , L.F. F 1 2.00 � 2,200.00 1.1 638, 00 4.00 "JD es.c i - - - -- - --- --------- ----- - .......... i escription 1 Sanitary Sewer Cleaning 550 21Surface Video Inspection 3 Initial Internal Video Inspection 4i Post Construction Internal video Inspection 6 Pipe Bursting Sanitary Sewer F7 I 550 550 560 LS. 500.00 L.F. 2.00 L.F. 1.00 L.F. 58.00 500.00 i 770.00 1,100.00' 3.10 550,001 1.90 31,900.00; � 66.00 770.004 1,000.00 1 705.00 3.00 1,045.00! 2.00 36,300. 00 40.00 1,000.00 1,650.00 1,100.00 22,000.00 6 Service Reconnections 7 EA. 800.00 5,600.001 1.050,00 7,350.001 750,00 5,250.00 1 Additional Length for Service Reconnection 70 L.F. 1 25.00 1,750.00! 70LO 4,900.00; 30.00 2,100.00 8; Pass Pump Lng . ............ ....... .......... 1 500.00 EA. 1,000.00 EA. 3,500.00 500. 00 1000.00 1,000b0" ------------------ ­ 850.00 14,000.0& 4,150.00 1,000.00 2.000,00 --------------------- 850.00' 1,500.00 16,600.001 3,500.00 2,000.00 ------------- - ---------- - -------- 1,500.00 14,000.00 9iRemove Manhole 10 ',Install Sanitary Sewer Manhole 1 4 11 Additional Depth for SSMH's in Excess of 5' - --------- - - -- --- ---- --- --------------- 12 !Sanitary Sewer Point Repair iii" Trench Safety System 11 7 175 V.F. 1 200.00 EA. 100.00 L.F. 1,00 2�,db .001! 270.00 700. 00 385.00 6.20- 2,970.00! 200.00 2,695. 00 2,000.00 1,085.00$ 1.00 ---- ... 2,200.00 14,000.00 14±8a g Correction 15' Wood Fence Removed 3 330 EA. 2,000.00 L. F. 1.00 ,000.00i 6 1,200. 00 330.00 i 3.10 3 - 3,600.00 00 i-,5-0000 1,023.00 3.00 4,500.00 990.00 16!;Chain Link Fence Rolled Up 110 L.F. 1.00 110.00,' 0.40 44.00; 3.00 330.00 17 ',Chain Link Fence Removed 110 L.F. 1.00 110.00: 0.55 60.50 3.00 330.00 18 Wood Fence Replaced 330 L.F. 1.00 330.00! 9.30 3,069.00': 10.00 3,300.00 19 Chain Link Fence Rolled Out 110 L.F. 1.00 110.00: 1.10 121.00! 3.00 330.00 20 1 Chain Link Fence Replaced 110 L.F. 1.00 110. 00: � - - 8.00 680-007 10.00 1,100.00 21 ,Topsoil 113 S.Y. 1.00 113.00' 3.90 440.70 10.00 1,130.00 221Sodding 23 Miscellaneous Utility Allowance 450 1 S, Y, 1.00 LS. 1 2,500.00 450.00: 5.80 2,500.001 2,500.00 2,610. 00 10.00 2,500.00' 2,500.00 4,500.00 2,500.00 24 1 Miscellaneous Drainage Allowance 1 L. S. 1,500.00 1,500.00'; 1.500.00 1.500.60,,,' 11:500L0 1,500,00 26 Miscellaneous Fence/Wall Allowance 1 L.S.' 2,500.00 2,500.00 2,500.00 2,500.001 2,500.00 2,500.00 Subtotal Amount Bid - Part B $ 76,23800 $ 96,266.20 j $ 92,18500 ...-.,.',Subtotal Amount Bid - Parts A & B $ 242,593.00 1 $ 277,899.10! $ 278,065.00 RFB 08-019 Page 2 of 3 NOTE: The dollar amount indicated in red is the actual multiplied dollar amount. The contractor's Bid Form indicated this amount as $6.000.00. RFB 08 -019 Page 3 of 3 Horseshoe Construction La Porte, TX Hall Albeit Construction i Granbury Fort Worth, TX ContractingBUtilities Granbury, TX Item 1 Description Sanitary Sewer Cleaning Qty. ' Unit I 800'1 L.F. ; Unit Cost 2.00! Total 1,600.00 Unit Cost i 1.16 Total 928.001, Unit Cost 3.00 Total 2,400.00 2 Surface Video Inspection 1 LS. f 500.00' 500.00 1, 200.00' 1, 200.00 1,000.00 1,000.00 3 Initial Internal Video Inspection 800! L.F. ; 2.00; 1,600.00 3.10 2,480.0011 3.00 2,400.00 4 5 Post Construction Internal video Inspection Pi Burson Sanity Sewer - 8001 L.F. 1 800; L F_ 1.00 58 -00' _ 800.00 - 46,400.00 1.50 1,200.Z _90.00_ 72,000.00; 2.00 40.00 1,600.00 32,000.00 8 ? Service Reconnections - _ - - _ _ _ -- --- - - - - -- ------------- . -- Additional Le h for Service Reconnectio - -- - 121 EA 120 L.F. 1 800.00 - _ .. - .. 25.00 9,600.00 -- -.... 3 000.00 955 00 i 54.00 11 460.00 _. -. ; _....... 6 480.0011 750.00 30.00 9,000.00 3600.00 8 By-Pass Pumping 1 LS. 500.00 500.00 1,550.001 1, 550.00 , 3,000.00 3,000.00 8 Remove Manhole 1 ! EA. " 1,000.00 850.0011 850.00; 1,500.00 1,500.00 10 Install Sanitary Sewer Manhole 8; EA, 3,500.00; 28,000.00 4,150.001 33,200.00! 28,000.00 11 Additional Depth for SSMH's in Excess of 5' 181 V, F, 200.00, 3,600.00 270.001 4,860.00; 200.00 3,600.00 12 Sanitary Sewer Point Repair 121 EA. I 100.00 1,200.00 385.001 4,620.00! 1,500.00 18,000.00 13 14 Trench Safety System S Correction 35.0; L.F. ! 4f EA 1.00 2 000.00: 350.00 8,000.00 3.10 _ t 1 850 00 1085.00 - - - -- -.. T- 7,400.00! 1.00 1,500.00 350.00 6,000.00 15 18 Wood Fence Removed Chain Link Fence Rolled U Up 480; L.F. 160` L.F._ . 1.00 _ . __ -__ 0--b" 1. 480.00 160.00 310; r 0.40 1 488.00; 64.00 3.00 3.00 -- - - -... 1,440.00 480.OQ 17 Chain Link Fence Removed 1601 L.F. ! 1.00' 160.00 0.5511 88.001 3.00 480.00 18 Wood Fence Replaced 480; L.F. 1.0011 480.00 9.301 4,464.001 10.00 4,800.00 18 Chain Link Fence Rolled Out 160' L.F. 1.00! 160.00 1.10; 176.00; 3.00 480.00 20 Chain Link Fence Replaced 160' L.F. 1.00 ! 160.00 7.70' 1, 232.00; 10.00 1,600.00 21 Topsoil 200; S.Y. 5.00' 1,000.00 3.90, 780.00' 10.00 2,000.00 22 23 24 25 Sodding _ - - -- _ -_ -_ _ -_- -- - - - - -- Miscellaneous Utility Allowance Miscellaneous Drainage Allowance - Miscellaneous Fence/Wall Allowance 800' S Y ; - -- - 1 LS 1 LS. 1 LS. 10,00 - -------------- - - - - 2,500.00 1 500.00 2,500.00, 8 000.00 -- -- - - - - -. _.. 2 500.00 1 500,00 2,500.00 _.. - -- 5.801 2 500_00+_ 1 500.00! 2,500.001 - 4,640.00 - - -- - - 2,500.00 1,500.001 2,500.00 -- . 10.00 2,500.00 1,500.00 -- 2,500.00 8,000.00 2,500.00 --1,500.00 2,500.00 Subtotal Amount Bid • Part C $ 123,250.00 S 188,745.00 , $ 138,230.00 - - Subtotal Amount Bid - Parts A 8 8 > C - - -- �- - - - S - 36.5 843.00 S 448,844.10 S 416,295.00 NOTE: The dollar amount indicated in red is the actual multiplied dollar amount. The contractor's Bid Form indicated this amount as $6.000.00. RFB 08 -019 Page 3 of 3 LOCATION MAP FOR NORTH HILLS SEWER REHABILITATION PROJECT WENDELL DRIVE ,�--ALTERNATE ALTERNATE 'vA'v oc ALTERNATE "B" o BEWLEY STREET - - - - — - -- — - ----------------- N.T.S. MAP PREPARED BY NRH PUBLIC WORKS DEPARTMENT CITY of CITY of NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 3 -17 -2008 Presented by: Eric Wilhite Agenda No. C.1 Subject: SUP 2008 -01 Public Hearing and Consideration of a Request from Ty Bailey to Approve a Special Use Permit for the purpose of constructing an Accessory Building over 500 square feet at 7008 Douglas Lane - Ordinance No. 2985 Case Summary: Ty Bailey is requesting the approval of a Special Use Permit to erect an accessory building at his residence at 7008 Douglas Lane. As per Section 118 -719 of the City of North Richland Hills Zoning Ordinance, accessory structures located in an Agricultural district that exceed 500 square feet require the approval of a Special Use Permit. The property currently has a dilapidated wood and corrugated metal accessory building. Mr. Bailey will remove the existing structure and erect the new 1500 square foot metal building. Existing Zoning: Existing zoning is "AG" Agricultural. Existing Platting: This tract is currently un- platted. The request for an accessory building does not trigger platting or zoning of property requirements as would an expansion to the primary residence. Comprehensive Plan: The Comprehensive Plan depicts low density residential uses for this area. Adjacent Zoning /Land Use: North: "R -1 -S" / Special Single Family East: "AG" / Agricultural South: "AG" / Agricultural West: "R -1 -S" / Special Single Family Thoroughfare Plan: The site fronts Douglas Lane, a two lane, undivided minor collector (C2U). Planning And Zoning Commission Recommendation: Approval of SUP request with the condition of limiting the structure to the proposed 1500 square feet, by a 6 -0 vote. Staff Recommendation: Approval of SUP 2008 -01. Review Schedule: Application: 1/29/08 Final Hearing: 3/17/08 Staff Review /Scheduling Time: 6 weeks Applicant Revision Time: 1 week Total Review Time: 7 weeks LOCATION MAP �l ...... . , ..... ............................. ......... ........ ......................... ........... ..... .. ..... .. ..................... ..... ... ... :.................: ......................... : .............. all PROPERTY OWNER NOTIFICATION Case #: SUP 2008- 01 Applicant: Ty Bailey Location: 7008 Douglas Lane You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map, Purpose of Public Hearina: A pubiic, hearirg is be09 held to cons�der a request from Ty Bailey to build an Accessory Bui ding over 500 scluare If-,et Zit 7"008 DULK lLiS Lane. Publie. Hearing Schedule; PLblic Hearing Ulates- PLANNING AND ZONING COMMISSION THURSDAY, February 21, 2008 If recommended for approval by the Planning and Zoning Commission, this case will be heard by the City Council on: CITY COUNCIL MONDAY, March 17, 2008 Both kleetings Time: 7:00 P.M. Both f0eetings Locations CITY COUNCIL CHAMBERS 7301 N. E. LOOP $20 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Pie -fining Dep3rtrnent City of North R^hland Hills t 301 Northeast Loop 820 Norlh Richlaid Hills, —exAs 75111K) Phone (817) 427-6300 Fax (817) 42" •6303 NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CITY COUNCIL Case #: SUP 2008- 01 Applicant: Ty Bailey Location: 7008 Douglas Lane You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map, Purpose of Public Hearina: A pubiic, hearirg is be09 held to cons�der a request from Ty Bailey to build an Accessory Bui ding over 500 scluare If-,et Zit 7"008 DULK lLiS Lane. Publie. Hearing Schedule; PLblic Hearing Ulates- PLANNING AND ZONING COMMISSION THURSDAY, February 21, 2008 If recommended for approval by the Planning and Zoning Commission, this case will be heard by the City Council on: CITY COUNCIL MONDAY, March 17, 2008 Both kleetings Time: 7:00 P.M. Both f0eetings Locations CITY COUNCIL CHAMBERS 7301 N. E. LOOP $20 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Pie -fining Dep3rtrnent City of North R^hland Hills t 301 Northeast Loop 820 Norlh Richlaid Hills, —exAs 75111K) Phone (817) 427-6300 Fax (817) 42" •6303 NOTIFIED PROPERTY OWNERS JA -?vfES & ).ANET DUERNffiNTR MONMA AND RONALD ROBAIR TOBIN AND CINDY TUCKER ?428 HIGHTOI&TER DR 6917 MEADOW CREEK ROAD 6924 MEADOW CREM ROAD NRH TX 76180 FORT WORTH TX 76180 FORT WORTH TX 76 130 RICHARD WOOLDRIDOV, 7421 HIGHTO'�vFR DR ' R I I TX 76180 TY AND SUZANTNE BAILEY 7008 DOUGLAS LANE' FORT WORTH TX 76180 VTVIAN FERGUSON 7401 CHUSTOPHER C01JRT NRH TX 76180 ALANIO CUSTOM BUILDERS PO BOX 14765 FORT WORTH TX 76117 .IAMl-,*S BELLONlY 6912 I.IvfTT,E R-#'iNCH ROAD FORT WORTH TX 76190 DON AND JO Y0 I" GOLDRING 7009 DOUGLAS LANE FORTWORT11 TX 76190 STEVE AND 1)1,*,nRA TLIRNAGE 7015 DOUGLAS LANX Nltf] TX 761XO ROBERT & SUSAN FAN41GLEITI 7403 HIGHTOATR DR FORT WORTH TX 76180 MICHAEL & CATHERINE BEDFORD 7104 DOUGLAS LN FORT WORTH TX 76180 JEFFERY AND MPLINDA 7001 RTDCYF LNE, DRNE NRII TX 76180 PUBLIC WORDS MEMO MfkH CITY OF NORTH RICHL.AN D HILLS MEMO TO: Chad VanSteenberg, Assistant Planner FROM: Gregory 'fan Nieuwenhuize, F .E., Assistant Public Works Director RE; SUP 2003 -01 A 311 J. Condra Survey: Tracts 4B1 C, 481 B1 & 4810 '1008 Douglas Lane CRATE. February 12. 2008 Public Works has reviewed the Site Plan documents for SUS' 2008-01 (metal accessory structure for 7008 Douglas bane. Based on the documents submitted, it appears that the applicant proposes to construct the new metal accessory structure outside of the floodplain on the rear (east side) of the lot. As such, the Public Works Department does not have additional comments lowards this SUP. ire 'flan Meuwenhui e, P. L13. Assistant Director of Public Works ORDINANCE NO. 2985 SUP 2008 -01 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY GRANTING A SPECIFIC USE PERMIT TO ALLOW THE CONSTRUCTION OF A METAL ACCESSORY BUILDING AT 7800 DOUGLAS LANE; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change, and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills is hereby amended by granting a Special Use Permit to allow the construction of a metal accessory building over 500 square feet as depicted on a site plan marked Exhibit A attached hereto and made a part hereof by reference at 7008 Douglas Lane, in the City of North Richland Hills, Texas, also described by metes and bounds on Exhibit B hereto. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance as required by law Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 17th day of March, 2008. CITY OF NORTH RICHLAND HILLS go ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: John Pitstick, Planning & Development Director EXHIBIT A mc- LT I ) L 1 SC,*iLE,- .1/4* = l'-O` SUP 2008-01 EXHIBIT A AL PCOP f` . . FF� k ... - . . :. ...... ...�...» .. ,_.w -.w .mom . � /`... ,..;tea.,,,,.,, '°�,;,,,,.°�.:.Jh.,: ✓r`A,...:, «'`°'�a..,.�,.f"� t z t 3 z z EXHIBIT A t V 4692, > rj 2.00 ACRES • P 67152, p W'4 O , s' l pmt of F 113 ;ai 1 f 3:. T --29 9-7 ye....... �tL 0'35, FC� . 6448 i ZrP** EXHIBIT B LEGAL DESCRIPTION HEING A TRACT OF LAND OJIT Of THE J. CONDR SUIR E 9 1' '4 , �rY, ABSTRACT NO. 311, TARRANT COUNTY, ING THE SAME TRACT OF LAND AS DESCRIKED IN DEED RECORDED IN VOLUME 12197, IECAS AND BE PAGE 16,13, DFFD RECORDS, TARRANT COUNTY, TLXAS AND BEING DESCRIBED As FOLLOWS. BEGINNING AT A '5/8* PIPE FOUND flN THE EA.Sr LINE OF DOUGLAS LANE (COUNTY ROAD NO. 3051) FOR THE SOU'rHWEST CORNER OF SAID TRACT, SAID POINT BEING BY DEED 1294.4 FEET WEST AND 197.1 FEET NORTH OF THE SOUTHEAST CORNER OF THE J. CONDRA SURVEY, SAID POINT ALSO BEING 71i E. NORTHWEST CORNER OF A TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 6935, PAGE 548, DEED RECORDS, TAR NT COUNTY, TEXAS; THENCE NORTH 00 DEGREES 29 MINUTES 00 SECONDS WEST 1X2.00 2.00 i:FET ALONG THE EAST UNE OF SAID DOUGLAS LANE TO A 1/2** IRON PIN FOUND FOR THE NORTHWEST CORNER OF TRACT BEEING DEES[,-RISED, SAID POINT ALSO BEING TIC* SOUTHWEST CORNER OF A TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 4692, PAGE 138, DEED RECORDS, TARRANT COLINT%� TEXAS; THENCE NORTH 89 DEGRI"ES 11 MINUTES 00 SECONDS EAST 624.60 FEET ALONG THE SOUTH LINE OF SAID TRACT OF LAND AS DESCRIBED IN DEED RFIECORDED IN VOLUME 4692, PAGE 138# TO A 1/2* IRON PIN FOUND FOR THE NORTHEAST CORNER OF TRACT BEING DESCRIBED, SAID POINT ALSO BEING LOCATED IN THE WEST LINE OF A TRACT Of LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 6088, PAGE K, DEED RECORDS, TARRANT COUNTY, TEXAS; THENCE SOUTH 16:4.32 FEET ALONG 7HE WEST UNE OF SAID TRACT AS DESCRIBED IN DEED RECORDED [IN VOLUME 6088. PAGE 56, TO A 1/2' IRON PIN SET FOR THE SOUTHEAST CORNER OF TRACT BEING DESCRIBED, SAID PCANT ALSO BEINO THE NORTHEAST CORNER OF A TRACT OF' LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 693-5, PAGE 548, DEED RECORDS, TA RANT COUNT-Y, ES; THENCE NORTli 84 DEGREES 32 MINUTES 00 SECONDS WEST 294.83 FEET: ALONG THE NORTH LINE Ot"_* SAID TRACT AS DESCRIBED IN DEED RECORDED IN VOLUME 6935, PAGE 54-8 TO A 1/2* IRON PIN FOUND FOR CORNER- THENCE SOUTH 89 DEGREES 11 MINUTIFFS 24 SLCONDS WEST 329.97 FEET (DEED CALL SOUTH 89 DE-GREES 11 MINUTES 00 SECONDS WEST 330.00 FEET) AND CON-nNUING ALONG THE NORT-IH LINE OF SAID TRACT Ot' LAND AS DESCRIBED IN DEED RE� ORDED IN VOLUME 6935, PAGE 54-8t TO THE POINT OF BEGINNING AND CONTAINING 2.00 ACRES OF LAND, MORE OR LESS. EXCERPT FROM THE MINUTES OF THE FEBRUARY 21, 2008 PLANNING AND ZONING COMMISSION MEETING SUP 2008 -01 Public Hearing and Consideration of a Request from Ty Bailey to Approve a Special Use Permit for the purpose of constructing an Accessory Building over 500 square feet at 7008 Douglas Lane. Eric Wilhite stated the applicant has an existing residence and wood frame structure on his property. He wishes to replace the wood structure with a 1500 sq. ft. metal structure to improve his property and meet required setbacks. Staff has reviewed this case and recommends approval. Vice Chairman Schopper opened the Public Hearing at 7:07 p.m. Ty Bailey, 7008 Douglas Lane, NRH, came forward with his request to replace the existing structure which is failing down and visible from Hightower. Vice Chairman Schopper asked if there was anyone wishing to speak for or against this project; there were no replies so the Public Hearing closed at 7:10 p.m. Don Bowen asked if the size of the building was defined in the plans. After a brief discussion, Mr. Bailey agreed to construct the new building 1500 sq. ft. or smaller. APPROVED Mike Benton motioned to approve SUP 2008 -01, seconded by Kelly Gent, contingent upon a maximum of 1500 sq ft. The motion carried unanimously (6 -0). CITY OF NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 3 -17 -2008 Presented by: Eric Wilhite Agenda No. C.2 Subject: SUP 2007 -05 Public Hearing and Consideration of a Request from Rosalba Exley to Approve a Special Use Permit for the operation of a dry cleaning business at 7901 Mid - Cities Blvd - Ordinance No. 2984 CASE SUMMARY: The applicant, Rosalba Exley is requesting the approval of a Special Use Permit (SUP) to operate a dry cleaning operation with an in -house processing plant at 7901 Mid - Cities Blvd. The applicant is proposing to lease space and complete the finish out in the newly constructed Smithfield Summit retail strip center. EXISTING ZONING: Existing zoning is "C- 1 "/ "CS" Community Services. EXISTING PLATTING: Lot 15R, Block H, Smithfield Addition COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Mixed -Use One" uses for this area which includes retail services as requested by the applicant. THOROUGHFARE PLAN: The site fronts Mid - Cities Blvd., a six lane, divided principal arterial (POD). PLANNING AND ZONING COMMISSION RECOMMENDATION: Approval of SUP request 5 -0. STAFF RECOMMENDATION: To uphold Planning & Zoning Commission and approve SUP, Ordinance 2984 Review Schedule: Application: 12/3/2007 Final Hearing: 3/17/2008 Staff Review Time: 10 weeks Applicant Revision Time: 5 weeks Total Review Time: 15 weeks LOCATION MAP Cardhial NOTICE OF PUBLIC HEARING NOTICE OF PUBILIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CITY COUNCIL Case #: SUP 2007- 05 Applicant: Rosalba Exley Location: 7901 Mid-Cities Blvd. You are receiving this notice because you are a property owner of record within 2 ©0 feet of the property shown on the attached maD. Purpose of Public Headma: A Public Hearing is being held to consider a request from Rosalba Exley to operate a dry cleaning business at 7901 Mid Cities Blvd. Public Hearing Dales-, PLANNING AND ZONING COMMISSION THURSDAY, Fe brus ry 21, 2008 If recommended for approval by the Planning and Zoning Commission, this case VAII be heard by the City Council on: CITY COUNCIL MONDAY, March 17, 2008 Both Meetings Time: 7:00 P.M. Both Meetings Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RJCHLAND HILLS, TEXAS It you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of Norlh Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76188 Phone (617) 427-6300 fax (817) 427-6303 Al-Madinab Petroleum, Inc. 55,55 Oakbrook Pkw.v. Ste. 390 Norcross CA 3W93 Michelle Patriarche 1S1 Sandy Creek Trail vVeatherford TX 76085 Virginia roodmwn AKA Virginia 3obason 6413 Sinititfleld Road Fort Worth TX 761 So NOTIFIED PROPERTY OWNERS fienwall Texas LP c/o Walgreert CO MS #1435 104 Wilmot Road Deeriltid IL 60015 Centerpoint Comm. Baptist Church 421 Csnnoa D-dve Hurst TX 76054 C&J Entcrprises PO BOX 1910 Rustooke TX 76262 Ernest Let Runyon ETUX Jeann, 6337 Smithfield Road Fort Worth TX,761so Davis Commons LP 3113 S. University Drive FL 6 Fort Worth TX 76109 Bates Realty LP PO BOX 822029 North Richland Hills TX 76192 AUS Firn ily Real Estate I td, M017VA Enterprises, LLC Scott Kunkel 6433 Davis Blvd, PO Box 4369 7901 Nf id-Cities Blvd. Ste 400 North Richland Hills IX 76180 Houston TX 77210 North Wichland Iffils TX 76180 ORDINANCE NO. 2984 SUP 2007 -05 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY GRANTING A SPECIFIC USE PERMIT TO ALLOW THE OPERATION OF A DRY CLEANING BUSINESS AT 7901 MID -CITIES BLVD.; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills are hereby amended by granting a special use permit and approving the site plan for the operation of a dry cleaning business at 7901 Mid- Cities Boulevard, which site plan is attached hereto as Exhibit A. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SC ORDAINED. PASSED AND APPROVED on the 17th day of March, 2008. CITY OF NORTH RICHLAND HILLS go ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: John Pitstick, Planning & Development Director Z •�" �F ��y„mer'.ae�..�" .�e�'"�,:� .a✓-� rY „<.e.'�`....'..�'�.P,< �'” 4 wA ',,.. � �F C ^i r ^ P , : 1 oil S2 _ | �� . " �_'- | ~= /` ____ � ` _ . {� °�° "=° ^. . . - ^ m EXCERPT FROM THE MINUTES OF THE FEBRUARY 21, 2008 PLANNING AND ZONING COMMISSION MEETING SUP 2007 -05 Public Hearing and Consideration of a Request from Rosalba Exley to Approve a Special Use Permit for the operation of a dry cleaning business at 7901 Mid - Cities Blvd. Eric Wilhite stated this proposed Special Use Permit is for a dry cleaning facility at 7901 Mid Cities Blvd. in the new Smithfield Shopping Center Crossing. The applicant has provided the Fire Department and Building Official with the requested information to ensure compliance due to the chemicals used. Staff has reviewed this request; it is a typical type land use that occurs in strip centers and DRC recommends approval. Vice Chairman Schopper opened the Public Hearing at 7-13 p.m. The applicant, Rosalba Exley, came forward requesting this approval for her business. Jonathan McDaniel, 3521 Hilltop Road, came forward representing the landlord who feels like this business would be a great asset to the community and is in approval of leasing to them. Vice Chairman Schopper asked if the vents would be screened. Mr. McDaniel stated yes, they would be, and they are positioned through the roof. Kelly Gent asked if the screened vents would be visible from Mid Cities. Mr. McDaniel stated it would be very well disguised due to the design of the building. Vice Chairman Shopper asked if there was anyone wishing to speak for or against this project? There were no replies, so he closed the Public Hearing at 7:15 p.m. !-•:•� Steven Cooper, seconded by Don Bowen, motioned to approve SUP 2007 -05. The motion carried unanimously (6 -0). CITY of NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 3 -17 -2008 Presented by: Eric Wilhite Agenda No. C.3 Subject: ZC 2007 -18 Public Hearing and Consideration of a Request from Roger Hart to Approve a Zoning Change of 0.56 acres from "R -2" Residential to "NS" Neighborhood Services in the 7900 Block of Glenview Drive - Ordinance No. 2983 Case Summary: The applicant is requesting a rezoning of this 0.56 acre site from "R- 2" Single Family Residential to "NS" Neighborhood Services for the purpose of building a small retail commercial center. A request for a replat (RP 2007 -14) is being processed concurrently that would combine this parcel with the lot to the east creating a larger developable lot for the commercial development. The applicant is currently in design development with a design consultant for the site plan which will be processed and reviewed through the Development Review Committee. A concept site layout has been discussed with the applicant and all applicable building setbacks and development regulations have been reviewed and the proposed lot and potential development appear to be able to meet development standards and setbacks for residential adjacency. Existing Site Conditions: The site currently has a brick residential structure and detached garage that will be removed. The site is characterized by being generally flat with turf grass and scattered trees. Comprehensive Plan: The Comprehensive Land Use Plan depicts this area for office uses. The proposed use is consistent with the Plan. Thoroughfare Plan: The site has frontage on Glenview Drive, a four -lane, undivided collector street with Right Of Way being located in the City of Richland Hills. Surrounding Zoning I Land Use: North: "R -2" / Single family residential East: "NS" 1 Neighborhood Services South: City of Richland Hills ROW I Commercial Vilest: "R -2" / Single family residential Planning and Zoning Commission Recommendation: Approval of zoning change request 6 -0 vote. Staff Recommendation: Approval of zoning change request ZC 2007 -18. Review Schedule: Application: 12/17/07 Applicant Revision Time: 3 weeks Final Hearing: 3117/08 Total Review Time: 13 weeks Staff Review and Scheduling Time: 10 weeks .................. .......... ................ 4 ............... z uity of R"I"chland HIHIS V Prepared by lanning °1/3,1/08 14 2 & MD NOTICE OF PUBLIC HEARING NOTICE OF PUBLIC HEARING 4 CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CITY COUNCIL Case #: ZC 2007-18 Applicant Roger W. Hart Location: 7900 Block of Glenview Drive (.56 acres) You are receiving this notice because you are a propart► owner of record within 200 lost of the property shown on the attached map, Exurposio of Public Hearing: A public hearing is being held to consider a request frorn Roger Hart to rezone 0.56 acres known as Tracts IOA08 and 10A10, Abstract 1606, from "R-2" Single Family Residential to "NS" Neighborhood Services, located on the 7900 Block of Glenview Drive Public He-airina Schedule: Public Hearing Dates. PLANNING AND ZONING COMMISSION THURSDAY, FEBRUARY 21, 2008 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL IVIONDAY9 MARCH 117, 2008 Both Meetings Time,, 7:100 P.M. Both Meetings Location: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish t© submit a petition or letter concerning the above request, please contact: Planning Department City cf North Richland Hilts 2301 Northeast Loop 820 Nor ii Richland Hills, 'I exas 76180 Phone (61 7) 427•6300 Fax X517) 427-8303 ' Z RE A L T 'Y 7815 GLENVIEW DRIVL RICHLAND HILLS TX 76180 SAMMIE PR-ATHER 7,909 GT,F.NA7[FW DRIVE FORT WORTTI TX '761111 CITY OF RICTILAND IIJI,l,S C0Al.NlUNt'lA'DEV. DEPT. RICHLAND HILLS TX '116118 ERINEST ETLIX ALMA R-AYOS 4201 l<FFTrR nRis+,r,. FORT k 'ORTIITX 76180 NOTIFIED PROPERTY OWNERS RELEN EKRUT PO BOX 1041 HURST TX 76053 DAVID BROWN 006 TFRRACE LANE COLLFAN111 E TX 76034 R A V F, A. S I f,. N'I �, RS 71904 CONN DIUVE FORT NVORTH TX 76180 M.C. CELUSNIAK 4201 LYNN TI; RIZACE FORTWOKI'll'M 76180 VICKI WELDON 7908 CONN DRIN1 NORTH RICHLAND HILLS TX 176180 THO DI NH 7917 GLENVIEW RICHLAND HILLS TX 076180 REED CH,tMBERS 7900 CONN DRIVE F0Rl'W0lU'IJTX 76180 RAY'VIOND & PAT.c.3)(COUNTS COUNTS REVOCARIT, TRUST 4200 LYNN TERRACE FORT WORTH TX 16180 LOUIS MAGALLON RRIAN -& LAURA GOODSITE DALE & PAULA COLE 4200 ASH.VIORE DRIVE 7916 CONN DRIVE 1017 W BLU rF ST. FORT WORTH TX 7618f) NOR'1*11 RICHLAND HILLS TX FORT WORTH TX 76102 ORDINANCE NO. 2983 ZONING CASE ZC 2007 -18 AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AND REZONING A .58 ACRE TRACT OF PROPERTY FROM R -2 (SINGLE FAMILY RESIDENTIAL) TO NS (NEIGHBORHOOD SERVICES) ZONING; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills are hereby amended by rezoning a .56 acre tract of land in the 7900 Block of Glenview Drive located in the City of North Richland Hills, Tarrant County, Texas, more particularly described in the legal description attached hereto as Exhibit A from R- 2(Single Family Residential) to NS (Neighborhood Services) zoning. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 17th day of,March, 2008. CITY OF NORTH RICHLAND HILLS go ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: John Pitstick, Planning & Development Director EXHIBIT A No.. 44861Z Field Notes Description for a tract of land in the W: W. Wallace Survey, Abstract Number 1606, City of North Richland Hills, Tarrant County, Texas, and being that tract of land described in a deed to Tho Thi Dinh, recorded in Clerk's File Number D207386498, Deed Records, Tarrant County, Texas; and being described by metes and bounds as follows: BEGINNING at an 1\2" iron pin set with cap marked AREA SURVEYING for the northwest corner of Lot 7, Block 1. R ichiand Heights Addition, Section I x according to plat record d in Cabinet A, Slide e 12091, Plat Records, Tarrant County, Texas, THENCE SOUTH a distance of 187,22 feet to the North line of Glenview Drive; THENCE North 89 degrees 31 minutes 45 seconds West a distance of 117 82 feet along the North line of Glenview Drive; THENCE NORTH a. distance of 163 00 feet to a 1\2" iron pin found-, THENCE North 89 degrees 33 minutes 05 seconds West a distance of 99,63 feet to a 1\2" iron pin set with cap ma&,ed "AREA SURVEYING"; "I'HENCE NORTH a distance of 24.18 feet to a 5W iron pin found in the south line of Block 1; THENCE South 89 degrees 33 minutes 05 seconds East a distance of 217.45 feet to the POINT OF BEGINNING, said described tract containing 0.456 of an acre of land. Rearings �mzw an nnt=ird 60wirg-s' &mdrq 5—wirwu Eav 1 -,10 of bjc-�I, trad, U w v Notes, prepamd ty Rogaf W, Ram RP LS 444 AfT4 aased iu tho wvey OUA 12A M'110W. Site V:�ivit- Nlan L FFT Glenview Drive Field Notes it �k 6-1ta t1t _W� ^n19 _� ewk. w1wero �.-i cw*.-t r � mwwtey „"?3_%LOK. Vm,0 RKcrck "affw Cotvt Te)cm: w4 bev 4", Ot*,4, b,,, nm" Z-vj xk.ru WG.N%fMcv n,ew�evrf-A r-c -r e - a i ti > Fd�,t.k Arkr -,n �4a!lir n I -irrr r ir I at Wtvf., Od M Ca6im' A. SW 12 X1. PW. P I - -WOW CtX-- ^4� , To W.�� THENCE %," i- TH a dw-v �� cr I t f'l Z fee 1w, -...0 " i Onn ** 4 0 W.-,. f HENCE f*)f V.: ??ls tjk 4f- 31 -,fur asa: Itt Qc4Av&. Wi*a h as:- t 4 c- Ir. -v,a DICNOC of 9wk V THENCE teem " 14 Qs **tvxw 0 _2-7.45 4w, 1 * tr* Uid aft'a0ed twt � arw�jc C. �6 N & a,"v of to id ; J�is is z uefVv Lha,_; Ia.m "Vtred tile propwtj aM fid tt* b.-;idkW wtKAly -.N:thiA tt* of "d pro C i. arij 11(I e-1-xwcNnwp1S J1 c!€ except as Sf'owl Zoning Change Exhibt A V V I a W in W.'1 f Ke C; 'ey Ab v *4c:. Nu tax I W, Tr�a I )Aa, 5, 'CA10 ;z*t Taral App-asst Diw a ZC' 401-!8R-2 :ohS. Oz�13W T-IOA3 79cu CW wkw Dlift :Ix. *7,2047 -AlIVA ARVEYI�C,, INC. EXCERPT FROM THE MINUTES OF THE FEBRUARY 21, 2008 PLANNING AND ZONING COMMISSION MEETING ZC 2007 -18 Public Hearing and Consideration of a Request from Roger Hart to Approve a Zoning Change of 0.56 acres from "R -2" Residential to "NS" Neighborhood Services in the 7900 Block of Glenview Drive. Eric Wilhite stated the proposed zoning change request is in an area that re- development is beginning to take place primarily along this corridor. On the North Richland Hills and Richland Hills side there have been some adaptive reuses of the existing structures. Recently the applicant came in for a zoning change on the other land she acquired just to the east. This is a request to expand the zoning to NS. To date, staff has not seen a site plan of the proposed commercial development, but the zoning change meets all the requirements and staff recommends approval. Vice Chairman Schopper opened the Public Hearing at 7:17 p.m. Roger Hart, 135 Sheffield, Ft Worth, TX came forward explaining that the owner wishes to build a new shopping center to enlarge the project and develop more lease space. Brian Goodsite, 7916 Conn, NRH, came forward regarding his property on lot 3 which shares a major property line with the applicants. He stated that over the past months they have invested a lot of money on upgrades and wants to know if this could be a hindrance if they sell the property. Mr. Goodsite's property is located behind the recently rezoned tract. Vice Chairman Schopper stated that since it is zoned NS, they would be required to put up a 6 ft. masonry screening wall between the properties. Eric Wilhite further elaborated on some of the protections in the ordinance for residential adjacency; in addition to the 6 ft. masonry screening wall, there will be a 15 ft. landscape buffer with vegetation of trees to help buffer the residential from the NS. He also stated that NS is one of the lightest commercial type land uses that we have other than office. Being no one else to speak for or against, the Public Hearing closed at 7:20 p.m. APPROVED Don Bowen, seconded by Mark Haynes, motioned to approve ZC 2007 -18. The motion carried unanimously (8 -0). CITY of NORTH RICHLAND HILLS Department: Planning and Development Council Meeting Date: 3 -17 -2008 Presented by: Eric Wilhite Agenda No. CA Subject: RP 2007 -14 Public Hearing and Consideration of a Request from Roger Hart to Approve a Replat of Lot 7, Block 1, & Tracts 1 OA8 & 1 OA10, Abstract 1606 into Lot 7R, Block 1, Richland Heights Addition (Located in the 7900 Block of Glenview Drive - 1.37 acres ). Case Summary: The applicant is requesting a replat of Lot 7, Block 1 and Tracts 1OA8 and 1 oA 10, Abstract 1 606 into Lot 7R, Block 1, Richland Heights Addition. After being combined the total subdivision lot will be 1.37 acres. A public hearing is required, per State law, for this replat request since this property has been residentially zoned within the last five (6) years. No protest to this replat request have been received from other property owners in the Richland Heights Addition. Current Zoning: The zoning of the property is (proposed) "NS" neighborhood services. Thoroughfare Plan: This replated subdivision will create approximately 316 feet of frontage on Glenview Drive, a four lane undivided 70 feet R.O.W. minor arterial. The plat indicates an additional 13 feet R.O.W. dedication along a portion of the frontage. Comprehensive Plan: This plat is consistent with The Comprehensive Plan, which indicates office commercial uses. Staff Review: The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances Planning and Zoning Commission Recommendation: Approval of replat by a vote of 6 -0. Staff Recommendation: Approval of Replat, RP 2007 -14. Review Schedule: Application: 12/17/07 Final Hearing: 3/17/08 Staff Review Time: 10 weeks Applicant Revision Time: 3 weeks Total Review Time: 13 weeks LOCATION MAP Prepared by.Planning 113,1108 0 14,5290 580 8 , 7 0 1,160 -- ......................................................................... ................................. 1.1-1-1 ............ PROPERTY OWNER NOTIFICATION NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CITY COUNCIL CASE #: RP 2007-14 APPLICANT: Area Surveying LOCATION: 7900 Block of Glenview Drive You are receiving this notice because you are a property owner of record within 200 lost of the property in the Original Subdivision shown *n the attached map, Purpose of Public Hearing: A public hearing is being held to consider a request from Area Surveying to Replat Lot 7, Block 1, & Tracts 1OA8 & 1OA10, Abstract 1606 into Lot 7R, Block 1, Richland Heights Addition, located in the 7900 Block of Glenview Drive. Public Hearing- Schedule: Public Hearing Dates- PLANNING AND ZONING COMMISSION THURSDAY, FEBRUARY 21, 2008 If recommended for approval by the Planning and Zoning Commission, this case will be heard by the City Council on: CITY COUNCIL MONDAY, MARCH '17, 2008 Both Meetings Time: 7-400 P.M. Scth Meetings Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hil s, Texas 76180 Phone (817) 427 -6300 Fay. (817) 427-6)303 NOTIFIED PROPERTY OWNERS 2Z R.E.kLTV 7815 GLENVIEW DRIVE RICH LAND HILLS TX 76180 SAMMIE PRATHER 7909 GLENVIEW DRIVE FORT WORTH TX 16180 CITY OF RICHLAND HILLS COMMLNITY DEV. DEPY. RICHLAND HILLS TX 76118 ERNEST ETUX ALMA RAYOS 4201 KEETER DRIVE FOR 'I'WOWfli TX 76180 LOUIS NIAGALLON 4.200 ASHMORE DRIVE FOR TX 761 SO VICKI WELDON 7908 CONN DRIVE NORT11 RICHLAND Hll.(.S TX "116180 HELEN EKRUT PO BOX 1041 [IURSTTX 76053 JACK A. HYDARGER 7925 CLENVIEW DRIVE FO RTWORTI I FX 761 NO DAVID BROWN 60h TERRACE LANE C() 1. 1, EY V 11, 1. V TX 76034 HOLLIS HLUFON 4204) K13 LT ER nRfVF, FORT WORTH TX 76190 NI.C. CELUSNIAK 42011.Y'N*S'Tl'RRACr FORT WORTH TX 76180 RRIAN &- LAURA GOODSJTE 7916 CONN DRIVE NORTH RICHLAND HILLS TX 76180 RAPE A. SIEVERS 7904 CONN DRIVF 11ORT WORTH TX' 6180 SUR ANN Rvr.roN'WILLlAMS 4404 DELTA COURT FORT WORTH TX 76180 TRO DINH 7917 GLENVIEW RICH L AND HILLS TX 76180 TOMMIE PHELPS 7920 CONN DRIVE FORT WORTH TX 76180 RAYMOND &,, PATSY COUNTS COUNTS REVOCABLE TRUST 4200 LYNN TERRACE FORt WORTI I TX 746180 DALF, & PAULA COLE 1017 W BLUFF ST, FORT WORTH TX 76102 REED CHAMBERS 7900 CONN DRIVE FORT WORTH TX 76181 REPLAT EXHIBIT S-Alt TExAS s MORIN rZT50mr, z, SWil. TY Cl� TARRANT Site Ulloblt.4w beet IOA—r* ��W.PMAN4.ftk,'K VK­- pe M i.-'' a :m fe.mm u�-, its w, .M. %.xr. mrw Ki k f-f 1, W-0 ALm.w" z.Idkt %far, M-M i,4 4 t;,,­tA,3a At,W�: ffl- 'ch f,-tfA. 3,e Z I, :tn 'Cf ,**1;: ,Ie,.tt*,, e*7, IrwW :ti 4 ei° *oo u".no'. 14c-CE So*: W, -3 tz-_�Wtk Lt! -,W PO W, X Final P`fit Wt Lot 7R. 4 Richlano' Heights 2 Addition Oejr.,7 a f epUr o Lo. f E:Qd PO w. 4 "e ghts Lu -'R P if T-ma�­ rt"fvv Ash mvi of Ltk-O in S em > W. V444p't,* st. Abrw,-, wl*or :W, �-o O-e cke of a) Z Al� 17 ------------ -- . ...... bw vrcs'!: "W, A Glenview Drive _o AR LJ, 1A EXCERPT FROM THE MINUTES OF THE FEBRUARY 21, 2008 PLANNING AND ZONING COMMISSION MEETING RP 2007 -14 Public Hearing and Consideration of a Request from Roger Hart to Approve a Replat of Lot 7, Block 1, & Tracts 1OA8 & 1OA10, Abstract 1606 into Lot 7R, Block 1, Richland Heights Addition (Located in the 7900 Block of Glenview Drive — 1.37 acres) Eric Wilhite stated this property was previously zoned for single family and requires a Public Hearing for replat. It meets all the subdivision rules and regulations and staff recommends approval. Vice Chairman Schopper opened the Public Hearing at 7:23 p.m, Brian Goodsite, 7916 Conn Dr, NRH, came forward. He corrected an earlier statement that his property is lot 1, not lot 3 as previously stated. He stated his concerns about the entrance and exit off Keeter Drive and how it would affect his property. Eric Wilhite explained that Keeter Drive is a collector street designed to handle some of the commercial traffic in the front of the property. Most traffic will not go down Keeter. There will be a trip generation form done that shows the amount of traffic from the access point. Since most of the traffic will be coming off of Glenview Drive, this project will not add more traffic to Keeter Drive. Roger Hart came forward representing the owner. He stated he was aware of the masonry requirements but does not have the site plan completed as of now. Bill Schopper asked what type of users would occupy the spaces. Mr. Hart answered that the applicant has a dress shop and intends on occupying some of the space, but the rest would be lease space. There was a discussion regarding the small narrow strip at the rear of the property. The Public Hearing was closed at 7:27 p.m. APPROVED Mark Haynes, seconded by Steven Cooper motioned to approve RP 2007 -14. The motion was carried unanimously (6 -0). ci TY of CITY OF C/TY a1= NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 3 -17 -2008 Presented by: Mike Curtis Agenda No. E.1 Subject: PW 2008 -008 Award a Professional Services Agreement in the amount of $1,822,800 to Kimley -Horn and Associates, Inc. for the Rufe Snow Drive from Mid - Cities Boulevard to North of Hightower Drive (Ridgetop Road) Project - Resolution No. 2008 -015 This Capital Improvements Project (CI P) will consist of the design of Rufe Snow Drive from Mid - Cities Boulevard to approximately 1100 feet north of Hightower Drive (in the area of Ridgetop Road). The estimated cost of the entire project is $13,727,000. Previously, the City Council approved a Local Project Advance Funding Agreement (LPAFA) for this project which allocates up to a maximum amount of $6,962,043 in grant funds from the Texas Department of Transportation (TXDOT) and $600,000 from Tarrant County for engineering design, Right-Of-Way (ROW) acquisition and construction of the project. The project's design will include the widening of the roadway from the existing 5 -lane undivided 61 -feet wide asphalt street to either a 7 -lane undivided roadway or a 6 —lane divided roadway with landscaped medians. An additional scope item is included in the professional service agreement which provides for the consultant to research, evaluate and prepare concept plans for presentation to the City Council at a future meeting showing the pros and cons of an undivided street versus a divided street with a landscaped median. The project will be designed in accordance to Texas Department of Transportation (TxDOT) standards as required by the previously approved LPAFA (this is a requirement in receiving any grant funds). Staff followed the City's policy for procuring professional services for the design of this project. Requests for Proposals were initially sent to 36 local engineering firms; 19 firms responded by submitting proposals to the City. Five North Richland Hills' staff members (Public Works Director, Engineer Associate, Director of Economic Development, Senior Parks Planner and Construction Manager) comprised the selection committee. The committee evaluated the 19 proposals and selected the top three firms based on each firm's design experience on similar projects, current work load, proposed project approach and estimated design schedule. The top three firms chosen by the committee were: Kimley -Horn and Associates, Inc., Teague, Nall & Perkins, Inc, and Freese and Nichols, Inc. Each of these three firms was asked to provide a formal presentation to the selection committee. Following the presentations, Kimley -Horn and Associates, Inc (KHA) was unanimously recommedned as the top firm. KHA has been in business for over 35 years and has extensive experience in the design of urban streets. KHA is familiar with North Richland Hills staff and design criteria as they were the design firm on the first phase of North Tarrant Parkway and are currently working on the design of the second phase of North Tarrant Parkway. The engineering agreement outlines the scope of work in Attachment A. The entire agreement has been attached but because of its length the key tasks are listed below by section: Basic Design: • Project limits are from Mid- Cities Boulevard to north of Hightower Drive (Ridgetop Road). • Scope includes all necessary design components for paving, water, sewer, drainage, utility, traffic control, streetscape and illumination features. • The project will be designed to TOOT standards. • KHA will submit weekly progress reports, develop a project website and draft monthly newsletters for up to 30 months. • KHA will schedule up to 4 meetings with various stakeholders (residents, businesses, city staff from North Richland Hills & Watauga, etc.). Special Services: • Stake holder meetings and general Public Involvement • All Survey Tasks • Subsurface Utility Engineering & Franchise Utility Coordination • Geotechnical Engineering • Environmental Documents for full Environmental Assessment as required by Tx DOT • Illumination design from Mid - Cities to north of Hightower Drive Additional Services: • Conceptual design will be provided for 6 -lane divided and 7 -lane undivided street cross sections. • Median Streetscape Design • Illumination Design from Ridgetop to Bursey Road The contract fee was negotiated to $1,598,100 by Bo Bass, Assistant City Manager, Mike Curtis, Public Works Director and Glenn Smith, Engineer Associate. Shown below is a breakdown of this design fee: Base Design Fee $ 873,800 Special Services $ 582,900 Additional Services $141,400 Design Fee $ '1,598, 100 The Base Design Fee will be a fixed fee in the amount of $873,800. Special Services and Additional Services will be billed on an hourly basis and will only be paid if these services are needed but will not exceed the approved amount. The total design cost for the project will not exceed $1,598,000 which is within the approved budget of $1,600,000. However since this project must be designed in accordance to TxDOT standards one TxDOT requirement is that all of the Right-of-Way documents must be prepared and approved by TxDOT with the approval of the design. That will require the city to have all necessary right-of-way documents prepared prior to the approval of the design. The preparation of the right -of -way documents is something that is done by a surveyor with coordination from the engineer. It is estimated that 70 ROW parcels and 105 easements will need to be acquired for this project. In addition to the design fee, staff negotiated a fee of $224,700 for the required Right-of-Way services. Since these services will need to be completed during the design phase, the City can elect to hire a qualified surveyor to prepare the documents or can have this part of the Right-of-Way process included with KHA's agreement and coordinated by KHA. The 2007/2008 Capital Improvements Budget for this project includes $2,000,000 for the project's Right -of -Way phase which includes the document preparation, appraisals and land acquisition. Since KHA has agreed to coordinate the preparation of all right-of-way documents at no additional cost and only charge the city the surveyor's cost, Staff recommends utilizing $224,700 from the ROW acquisition budget to fund these ROW services at this time by KHA as indicated in the professional services agreement contract. Staff believes that the coordination would be better having all of the surveying handled by one surveying firm and coordinated by the design engineer during the design phase. Including these rights - of -way costs as part of KHA's agreement will increase the fee from $1,598,000 to $1,822,800. As mentioned earlier, the professional services agreement with KHA does not need to include these rights -of -way costs but staff believes coordination of this part of the project would be better accomplished as part of KHA's agreement. The complete breakdown of the fee including the additional right -of -way services is shown below: Base Design Fee $ 873,800 Special Services $ 582,900 Additional Services $ 141,400 Right -of -Way Services $224,700 Design Fee $ '1,822,800 Sufficient funding is available for the design services and ROW services in the 2007- 2008 Capital Projects Budget. Recommendation: To approve Resolution No. 2008 -015. RESOLUTION NO. 2008 -015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: THAT the City Manager is hereby authorized to execute a professional services agreement With Kimley -Horn and Associates, Inc., in the amount of $1,822,800.00 for design services and Right-of-Way services for Rufe Snow Drive from Mid - Cities Boulevard to North of Hightower Drive (Ridgetop Road) Project, as the act and deed of the City. PASSED AND APPROVED this the 17th day of March, 2008. CITY OF NORTH RICHLAND HILLS go ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, P.E., Public Works Director LOCATION MAP FOR RUED SNOW DRIVE FROM MID - CITIES BLVD TO NORTH OF HI HT WFR DRIVE I IDGETOP ROAD) RIDGETOP ROAD HIGHTOWER DRIVE I� 0 z 0 L 1.L. CHAPMAN ROAD MID- CITIES BOULEVARD 3 g$ t K March 4, 2008 Mr. Larry J. Cunningham City Manager City of North Richland Hills - Public Works 5301 N. E. Loop 820 North Richland Hills, Texas 76180 Re: Rufe Snow Drive — Mid - Cities Blvd. to Ridgetop Rd. Proposal for Professional Services Dear Mr. Cunningham: Kimley -Horn and Associates, Inc. ( "KHA" or "the Consultant ") is pleased to submit this letter agreement (the "Agreement') to the City of North Richland Hills ( "the Client') for providing professional services for the design of Rufe Snow Drive from Mid- Cities Blvd. to Ridgetop Dr. Our project understanding, scope of services, schedule, and fee are below. Project Understanding This project includes expansion of Rufe Snow Drive from Mid-Cities Boulevard to Ridgetop Road (approximately 6,700 linear feet). Rufe Snow Drive will be widened from a 5 lane undivided roadway to a 7 lane undivided or 6 lane divided roadway. Early in the project concept plans for the 7 lane undivided and 6 lane divided sections will be developed and presented to the City, TxDOT, and the appropriate stakeholders for selection. Once the roadway's typical section is approved, KHA will begin schematic design. The project will include roadway and drainage design, utility adjustments, streetscape, traffic signals, street lighting, traffic control, environmental documentation, franchise utility coordination, and bidding and construction phase services. The project will be designed in accordance with the TxDOT Project Development Process and its design and construction standards. We anticipate the concept phase, schematic development, environmental documentation, and TxDOT review and approval to last approximately eighteen (18) months. Upon schematic approval and environmental clearance, we anticipate final construction plans (PS &E) to take up to eighteen (18) months, ROW acquisition to take up to twenty -four (24) months, and franchise utility relocations to take up to twelve (12) months after all ROW is acquired. Scope of Services (See attached Scope of Services —Attachment A) Information Provided By Client We shall be entitled to rely on the completeness and accuracy of all information provided by the Client. The Client shall provide all available information requested by KHA during the project Schedule We will provide our services as expeditiously as practicable to meet the mutually agreed upon schedule (see Attachment D). Fee and Billing KHA Will perform the services described in the Scope of Services on either a Lump Sum (LS) or Reimbursable (Cost Plus — CP) basis in accordance With the following major tasks. All permitting, application, and similar project fees will be paid directly by the Client. Major Tasks: Task Fee: Fee Type: 1. Survey: Survey Tasks$26,000 CP Aerial $18,000 CP SUE $119)700 CP Ground $74,500 CP Subtotal: $238,200 3. Geotechnical $17,900 CP 4. Public Involvement $55,800 CP 5. Conceptual Design $77500 CP 6. Environmental $59,100 CP 7. Franchise Utility Coordination$80,000 CP 8. Schematic Design $31 1,700 LS 9. Final Design Design Tas ks$562, 100 LS Illumination $26,400 CP Streetscape$52,200 CP Subtotal: $640700 10. Bidding Phase $21,000 CP 11. Construction Phase $85.200 CP Subtotal Engineering Fee:$1,598,100 Major Task. Task Fee: Fee Type: 2. ROW /Easements $224,700 CP TOTAL Fee: $11822,800 KHA will perform the Lump Sum Tasks identified in the Scope of .Services for a lump sum fee of $873,800. All permitting, application, and similar project fees will be paid directly by the Client. The Lump Sum fee breakdowns above are provided for budgeting purposes only and are not intended to represent a specific budget for each lump sum task. KHA reserves the right to reallocate the lump sum budget among tasks as determined necessary by KHA. Lump Sum fees will be invoiced monthly based upon the percentage of services performed as of the invoice date. Payment will be due within 25 days of your receipt of the invoice. KHA will provide the Reimbursable Tasks identified in the Scope of Services on a labor fee plus expense basis. For your budgeting purposes we recommend allocating $949,000 for the reimbursable tasks. The budgeted amount will not be exceeded without the client's prior written approval. The reimbursable fee breakdowns above are provided for budgeting purposes only and are not intended to represent a specific budget for each reimbursable task. KHA reserves the right to reallocate the reimbursable budget among tasks as determined necessary by KHA. Labor fees will be billed according to the attached rate schedule, which is subject to annual adjustment. Direct reimbursable expenses such as express delivery services, fees, and other direct expenses will be billed at 1.10 times cost. An amount equal to four percent (4 %) will be added to each invoice to cover certain other expenses such as in -house duplicating, local mileage, telephone calls, facsimiles, postage, and word processing. Administrative time related to the project may be billed hourly. Technical use of computers for design, analysis, CIS, and graphics, etc. will be billed at $15.00 per hour. All permitting, application, and similar project fees will be paid directly by the Client. Reimbursable fees will be invoiced monthly based on the actual amount of services performed and expenses incurred. Payment will be due within 25 days of your receipt of the invoice. Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the terms and conditions in the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, the term "the Consultant" shall refer to Kimley -Horn and Associates, Inc., and the term "the Client' shall refer to the City of North Richland Hills. KHA, in an effort to expedite invoices and reduce paper waste, offers its clients the option to receive electronic invoices. For this project we intend to submit invoices via email in PDF format. Paper copies of invoices are certainly available upon request. If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. We appreciate the opportunity to provide these services to you and the City of North Richland Hills. Please do not hesitate to contact me if you have any questions or comments. Very truly yours, KIMLEY -HORN AND ASSOCIATES, INC. G. Brad Tribble, P. E. Senior Vice President/Project Manager Attachments — Standard Provisions Attachment A — Scope of Services Attachment B — TXDOT Special Provisions Attachment C — Current Hourly Rate Schedule Attachment D — Anticipated Project Schedule Agreed to this day of CITY OF NORTH RICHLAND HILLS, TEXAS A Municipality (Print or Type Name and Title) (Email Address) Witness (Print or Type Name) Official Seal: KIMLEY -HORN AND ASSOCIATES, INC. STANDARD PROVISIONS (1) Consultant's Scope of Services and Additional Services. The Consultant's undertaking to perform professional services extends only to the services specifically described in this Agreement. However, if requested by the Client and agreed to by the Consultant, the Consultant will perform additional services ( "Additional Services "), and such Additional Services shall be governed by these provisions. Unless otherwise agreed to in writing, the Client shall pay the Consultant for the performance of any Additional Services an amount based upon the Consultant's then - current hourly rates plus an amount equal to four percent (4 %) of labor costs to cover certain direct expenses including in -house duplicating, local mileage, telephone calls, postage, and word processing. Other direct expenses will be billed at 1.1 times cost. Technical use of computers for design, analysis, GIS, and graphics, etc., will be billed at $15.00 per hour. (2) Client's Responsibilities. In addition to other responsibilities described herein or imposed by law, the Client shall: (a) Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the Clients decisions. (b) Provide all information and criteria as to the Client's requirements, objectives, and expectations for the project including all numerical criteria that are to be met and all standards of development, design, or construction. (c) Provide to the Consultant all previous studies, plans, or other documents pertaining to the project and all new data reasonably necessary in the Consultant's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the Consultant may rely. (d) Arrange for access to the site and other private or public property as required for the Consultant to provide its services. (e) Review all documents or oral reports presented by the Consultant and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the Consultant. (f) Furnish approvals and permits from governmental authorities having jurisdiction over the project and approvals and consents from other parties as may be necessary for completion of the Consultant's services. (g) Cause to be provided such independent accounting, legal, insurance, cost estimating and overall feasibility services as the Client may require or the Consultant may reasonably request in furtherance of the project development. (h) Give prompt written notice to the Consultant whenever the Client becomes aware of any development that affects the scope and timing of the Consultant's services or any defect or noncompliance in any aspect of the project. (i) Bear all costs incident to the responsibilities of the Client. (3) Period of Services. Unless otherwise stated herein, the Consultant will begin work timely after receipt of an executed copy of this Agreement and will complete the services in a reasonable time. This Agreement is made in anticipation of conditions permitting continuous and orderly progress through completion of the services. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that the Consultant does not control. If such delay or suspension extends for more than six months (cumulatively), Consultant's compensation shall be renegotiated. (4) Method of Payment. Compensation shall be paid to the Consultant in accordance with the following provisions: (a) Invoices will be submitted periodically, via regular mail or email, for services performed and expenses incurred. Payment of each invoice will be due within 25 days of receipt. The Client shall also pay any applicable sales tax. All retainers will be held by the Consultant for the duration of the project and applied against the final invoice. Interest will be added to accounts not paid within 25 days at the rate of 12% per annum beginning on the 25th day. If the Client fails to make any payment due the Consultant under this or any other agreement within 30 days after the Consultant's transmittal of its invoice, the Consultant may, after giving notice to the Client, suspend services until all amounts due are paid in full. (b) If the Client objects to an invoice, it must advise the Consultant in writing giving its reasons within 14 days of receipt of the invoice or the Client's objections will be waived, and the invoice shall conclusively be deemed due and owing. (c) If the Consultant initiates legal proceedings to collect payment, it may recover, in addition to all amounts due, its reasonable attorneys' fees, reasonable experts' fees, and other expenses related to the proceedings. Such expenses shall include the cost, at the Consultant's normal hourly billing rates, of the time devoted to such proceedings by its employees. (d) The Client agrees that the payment to the Consultant is not subject to any contingency or condition. The Consultant may negotiate payment of any check tendered by the Client, even if the words "in full satisfaction" or words intended to have similar effect appear on the check without such negotiation being an accord and satisfaction of any disputed debt and without prejudicing any right of the Consultant to collect additional amounts from the Client. (5) Use of Documents. All documents, including but not limited to drawings, specifications, reports, and data or programs stored electronically, prepared by the Consultant are related exclusively to the services described in this Agreement, and may be used only if the Client has satisfied all of its obligations under this Agreement. They are not intended or represented to be suitable for use, partial use or reuse by the Client or others on extensions of this project or on any other project. Any modifications made by the Client to any of the Consultant's documents, or any use, partial use or reuse of the documents without written authorization or adaptation by the Consultant will be at the Client's sole risk and without liability to the Consultant, and the Client shall indemnify, defend and hold the Consultant harmless from all claims, damages, losses and expenses, including but not limited to attorneys' fees, resulting therefrom. Any authorization or adaptation will entitle the Consultant to further compensation at rates to be agreed upon by the Client and the Consultant. Any electronic files not containing an electronic seal are provided only for the convenience of the Client, and use of them is at the Client's sole risk. In the case of any defects in the electronic files or any discrepancies between them and the hardcopy of the documents prepared by the Consultant, the hardcopy shall govern. Only printed copies of documents conveyed by the Consultant may be relied upon. Because data stored in electronic media format can deteriorate or be modified without the Consultant's authorization, the Client has GQ days to perform acceptance tests, after which it shall be deemed to have accepted the data. (G) Opinions of Cost. Because the Consultant does not control the cost of labor, materials, equipment or services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional, familiar with the industry. The Consultant cannot and does not guarantee that proposals, bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as to the amount of any cost, it shall employ an independent cost estimator. Consultants services required to bring costs within any limitation established by the Client will be paid for as Additional Services. (7) Termination. The obligation to provide further services under this Agreement may be terminated by either party upon seven days' written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, or upon thirty days' written notice for the convenience of the terminating party. If any material change occurs in the ownership of the Client, the Consultant shall have the right to immediately terminate this Agreement. I n the event of any termination, the Consultant shall be paid for all services rendered and expenses incurred to the effective date of termination, and other reasonable expenses incurred by the Consultant as a result of such termination. If the Consultant's compensation is a fixed fee, the amount payable for services will be a proportional amount of the total fee based on the ratio of the amount of the services performed, as reasonably determined by the Consultant, to the total amount of services which were to have been performed. (8) Insurance. The Consultant carries Workers' Compensation insurance, professional liability insurance, and general liability insurance. If the Client directs the Consultant to obtain increased insurance coverage, the Consultant will take out such additional insurance, if obtainable, at the Client's expense. (9) Standard of Care. In performing its professional services, the Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by the Consultant's undertaking herein or its performance of services, and it is agreed that the Consultant is not a fiduciary with respect to the Client. ( 1 o) (DELETED) (1 1) Certifications. The Consultant shall not be required to execute certifications or third -party reliance letters that are inaccurate, that relate to facts of which the Consultant does not have actual knowledge, or that would cause the Consultant to violate applicable rules of professional responsibility. (1 2) Dispute Resolution. Claims by the Client arising out of this Agreement or its breach may be submitted first to mediation. (1 3) Hazardous Substances and Conditions. (a) Services related to determinations involving hazardous substances or conditions, as defined by federal or state law, are limited to those tasks expressly stated in the scope of services. In any event, Consultant shall not be a custodian, transporter, handler, arranger, contractor, or remediator with respect to hazardous substances and conditions. Consultant's services will be limited to professional analysis, recommendations, and reporting, including, when agreed to, plans and specifications for isolation, removal, or remediation. (b) The Consultant shall notify the Client of hazardous substances or conditions not contemplated in the scope of services of which the Consultant actually becomes aware. Upon such notice by the Consultant, the Consultant may stop affected portions of its services until the hazardous substance or condition is eliminated. The parties shall decide if Consultant is to proceed with its services and if Consultant is to conduct testing and evaluations, and the parties may enter into further agreements as to the additional scope, fee, and terms for such services. (1 4) Construction Phase Services. (a) If the Consultant's services include the preparation of documents to be used for construction and the Consultant is not retained to make periodic site visits, the Client assumes all responsibility for interpretation of the documents and for construction observation, and the Client waives any claims against the Consultant in any way connected thereto. (b) If the Consultant provides construction phase services, the Consultant shall have no responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence, schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to stop or direct the work of any contractor. The Consultant's visits will be for the purpose of endeavoring to provide the Client a greater degree of confidence that the completed work of its contractors will generally conform to the construction documents prepared by the Consultant. Consultant neither guarantees the performance of contractors, nor assumes responsibility for any contractor's failure to perform its work in accordance with the contract documents. (c) The Consultant is not responsible for any duties assigned to the design professional in the construction contract that are not expressly provided for in this Agreement. The Client agrees that each contract with any contractor shall state that the contractor shall be solely responsible for job site safety and for its means and methods; that the contractor shall indemnify the Client and the Consultant for all claims and liability arising out of job site accidents; and that the Client and the Consultant shall be made additional insureds under the contractor's general liability insurance policy. (15) No Third -Party Beneficiaries; Assignment and Subcontracting. This Agreement gives no rights or benefits to anyone other than the Client and the Consultant, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole benefit of the Client and the Consultant. The Client shall not assign or transfer any rights under or interest in this Agreement, or any claim arising out of the performance of services by Consultant, without the written consent of the Consultant. The Consultant reserves the right to augment its staff with subconsultants as it deems appropriate due to project logistics, schedules, or market conditions. If the Consultant exercises this right, the Consultant will maintain the agreed -upon billing rates for services identified in the contract, regardless of whether the services are provided by in- house employees, contract employees, or independent subconsultants. (16) Confidentiality. The Client consents to the use and dissemination by the Consultant of photographs of the project and to the use by the Consultant of facts, data and information obtained by the Consultant in the performance of its services. If, however, any facts, data or information are specifically identified in writing by the Client as confidential, the Consultant shall use reasonable care to maintain the confidentiality of that material. (17) Miscellaneous Provisions. This Agreement is to be governed by the law of the State of Texas. This Agreement contains the entire and fully integrated agreement between the parties and supersedes all prior and contemporaneous negotiations, representations, agreements or understandings, whether written or oral. Except as provided in Section 1, this Agreement can be supplemented or amended only by a written document executed by both parties. Provided, however, that any conflicting or additional terms on any purchase order issued by the Client shall be void and are hereby expressly rejected by the Consultant. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such unenforceability without invalidating the remaining provisions. The non - enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Rufe Snow Drive — Mid - Cities to Ridgetop Scope of Services — Attachment A City of North Richland Hills Project Understanding This project includes expansion of Rufe Snow Drive from Mid - Cities Boulevard to Ridgetop Road (approximately 6,700 linear feet). Rufe Snow Drive will be widened from a 5 lane undivided roadway to a 7 lane undivided or 6 lane divided roadway. Early in the project concept plans for the 7 lane undivided and 6 lane divided sections will be developed and presented to the City, TxDOT, and the appropriate stakeholders for selection. Once the roadway's typical section is approved, KHA will begin schematic design. The project will include roadway and drainage design, utility adjustments, streetscape, traffic signals, street lighting, traffic control, environmental documentation, franchise utility coordination, and bidding and construction phase services. The project will be designed in accordance with the TxDOT Project Development Process and its design and construction standards. We anticipate the concept phase, schematic development, environmental documentation, and TxDOT review and approval to last approximately eighteen (18) months. Upon schematic approval and environmental clearance, we anticipate final construction plans (PS &E) to take up to eighteen (18) months, ROW acquisition to take up to twenty -four (24) months, and franchise utility relocations to take up to twelve (12) months after all ROW is acquired. 1. Su rvey 1.1 Data Collection and Property Research 1.1.1 Gather existing plat information 1.1.2 Collect property owner and record information 1.1.3 Gather existing right-of-way and easement information. Identify easements available through typical research methodologies (i.e. plats, court house filings, etc.). Undocumented easements may not be identified. 1.1.4 Coordinate with franchise utility companies to locate and mark existing franchise and public utilities prior to performing the field survey 1.1.5 Prepare notification letters for adjacent property owners and HOA's and send after City approval and signature. 1.1.6 Coordinate with the City of Watauga regarding property access for survey. 1.2 Perform aerial photography /planimetrics /DTM's/digital orthophotography 1.2.1 Conduct coordination meeting with aerial subconsultant • Develop scope of services (all deliverables shall be in M icrostation v8) • Develop a flight map • Identify aerial survey limits, including cross streets, stream crossings, drainage areas, planimetrics of close - proximity structures 1.2.2 Develop aerial survey ground control requirements and ground panel layout 1.2.3 Acquire aerial color photography with 0.25' pixel resolution (TIFF and M rS I D formats) 1.2.4 Establish permanent horizontal and vertical control monumentation for aerial survey, based upon NAD -83 and NAVD -88, approximately every 2,500 -ft on alternating sides of the roadway and beyond the limits of proposed roadway construction. 1.2.5 Prepare DTM and 1 -foot contours 1.2.6 Prepare digital orthophotography 1.3 Design Survey 1.3.1 Conduct coordination meeting with field survey subconsultant 1.3.2 The limits of the survey shall be from 200' south of Mid- Cities Boulevard to Ridgetop Road (approximately 6,700 If) The survey shall include the existing right -of -way width (varies from approx. 80' to 100' wide) plus an additional 40' outside of the right -of -way lines. For tie -in purposes, the design survey will also include survey approximately 200 -ft east and west of Rufe Snow Drive right -of -way for all cross streets. The following areas will also be surveyed: • The intersection of Mid- Cities Blvd. and Rufe Snow Dr. (100 -ft east, west and south) • The intersection of Hightower Dr. and Rufe Snow Dr. (500 -ft east and west) • The intersection of Chapman Dr. and Rufe Snow Dr. (500 -ft east and west) 1.3.3 Design survey shall be in Surface Coordinate system. No surface to grid coordinate system translations or conversions are anticipated or included in this Scope of Services. 1.3.4 Perform field survey to identify and locate topographic elements within a 100 -foot width (centered on the flowline) along the tributary to Singing Hill Creek for a distance of 500 linear feet downstream of Rufe Snow Drive. 1.3.5 Establish temporary horizontal control points 1.3.6 Establish a vertical control benchmark circuit as needed throughout the project. City to provide established monument information for the area. 1.3.7 Set permanent control monuments, which shall be based on NAD -83, approximately every 1,500 feet alternating on both sides of the roadway. Before setting the control points, the surveyor shall submit sketches and specifications to the City for approval. 1.3.8 Perform a field survey to identify and locate existing topographic elements within the roadway corridor including, but not limited to the following: Property corner monumentation Existing pavement, curbs, sidewalks, barrier free ramps, etc. Roadway and lane striping Driveways Existing storm sewer inlets, manholes, junction boxes (including culvert sizes and invert elevations) Outfalls, bridges, and erosion control Existing driveway culverts and swales Guardrail • Utility manholes, vaults, water valves, water meters, sprinkler heads, telephone poles, power poles, visible utility markers, other public utilities, and franchise utilities • Traffic signal poles, cabinets, and other signal equipment Signs (excluding temporary signs) Trees, including species and caliper (for 6" caliper and up) • Buildings and permanent structures Retaining walls Fence limits and material types (excluding temporary fences) Other pertinent physical features 1.3.9 Survey geotechnical boring locations 1.3.1 Q Perform field visits to verify design survey 1.3.1 1 Prepare a right-of-way strip map • The right-of-way strip map shall be contained on standard size plan sheets (22 "x34 ") at a scale not smaller than 1" = 50', shall be sealed, dated, and signed by a Registered Professional Land Surveyor and shall contain the following: — Standard City title page including location map — Summary sheet listing all parcels to be acquired, property owners, gross area of property, square footage and type of easements, net area of property after acquisition, a column for volume and page of filing, and current volume and page — Location of all existing property pins, including station and offset to the centerline — Location of all new property pins, including station and offset to the centerline — Parcel number - Area required — Area remaining — Current owner — Any existing platted easements or easements filed by separate instrument including easements provided by utility companies 1.3.12 Prepare a final topographic drawing in digital format (including contours and breaklines) showing the features located in the field as well as right - of -way strip map information, an ASCII coordinate file of the points located in the field, and a hard copy of the coordinates and feature descriptions 1.4 Subsurface Utility Engineering (SUE) 1.4.1 Perform up to seventy -five hundred (7,500) linear feet of designating - Quality Level B (QL "B ") • QL "B" - Two- dimensional (x,y) information obtained through the application and interpretation of non - destructive surface geophysical methods. Also known as "designating" this quality level provides the approximate horizontal position of subsurface utilities within approximately one foot. • The QL "B" will be completed on underground electric, telephone, cable TV, fiber optic, gas, water and sanitary lines at the required locations 1.4.2 Perform up to twenty -five (25) test holes - Quality Level A (QL "A ") • QL "A "- Also known as "locating ", this quality level provides three dimensional (x,y,z) information at critical locations by exposing specific utilities. Non - destructive vacuum excavation equipment may be used to expose the utilities at specific points which are then field surveyed. 1.5 Existing Facility Base Map 1.5.1 Create survey base drawing files to include the survey line work and existing city and franchise utilities (plan and profile) 1.6 Project Control 1.6.1 Develop project control layout to include the proposed alignments, alignment data and control points 1.7 Traffic Counts 1.7.1 Collect 24 -hour directional tube counts along Rufe Snow up to four (4) mid -block locations and up to two (2) side streets (both approaches). These counts will include the vehicle classification percentages and wheel loadings 1.7.2 Collect Weekday AM, Noon, and PM peak hour turning movement counts at the following intersections: • Chapman Drive • Hightower Drive 1.7.3 Traffic volume counts will be coordinated with the City prior to the actual counts taking place 2. Right -of -Way I Easement Instruments of Conveyance 2.1 Prepare right -of -way instruments (narrative and graphic exhibits of right-of-way takes) and setting new property corners in the field 2.1.1 Up to seventy (70) parcels 2.2 Prepare easement instruments (narrative and graphic exhibits of easements required for drainage, City utilities, temporary construction, etc.) 2.2.1 Up to (105) parcels 2.3 Individual parcel exhibits shall be on 8 1/2 "x11" paper, shall be sealed, dated, and signed by a Registered Professional Land Surveyor and shall contain the following: 2.3.1 Parcel number 2.3.2 Area required 2.3.3 Area remaining 2.3.4 Legal description 2.3.5 Current owner 2.3.6 Any existing platted easements or easements filed by separate instrument including easements provided by utility companies 2.3.7 Metes and bounds description of parcel to be acquired. The description shall be provided on a separate sheet from the exhibit. Each type of easement shall be described separately. 2.4 Right-of-Way/Easement Acquisition Coordination 2.4.1 Coordinate with right-of-way agent 2.4.2 Prepare up to seventy (70) 8 1/z" x 11" property exhibits illustrating proposed improvements with the aerial photography in the background 2.4.3 Attend up to five (5) coordination meetings with right-of-way agent and C ity staff 2.5 Upon written notification by the City of acceptance of the right-of-way strip map, exhibits and instruments, and as directed by the City, the surveyor shall set all corners and points of curvature for the proposed right-of-way and submit final sealed plans and exhibits, including location of the control points and their NAD -83 reference. This Scope of Services is based upon there only being one notice to proceed from the City to perform all the field work required to set all the new property corners at one time. 2.6 Any changes or modifications to the right -of -way or easement documents because of design changes requested by the City will be considered Additional Services. Additional Services shall be performed only upon written authorization of the City after additional engineering fee has been agreed upon. 3. Geotechnical Investigation 3.1 Geotechnical Investigation to be provided in accordance with TxDOT requirements 3.2 Subsurface Exploration 3.2.1 Drill up to 2 borings to 25 feet in box culvert crossing locations 3.2.2 Drill up to 6 borings to 20 feet in general pavement areas 3.3 Laboratory Services 3.3.1 Perform laboratory testing on selected samples for pocket penetrometer, moisture content, liquid and plastic limits, unconfined compressive strength, and unit dry weight 3.3.2 Perform free swell tests on selected samples to test for expansive characteristics 3.3.3 Perform sieve and hydrometer analyses for gradation and scour analyses 3.4 Engineering Services 3.4.1 Sample boring location map 3.4.2 Calculate pavement thickness options for concrete pavement 3.4.3 Calculate expansive soil potential of onsite soils; calculate PVR for each boring using TxDOT methodology 3.4.4 Provide a written report with the above information and the following: Boring logs in Wincore format Soil, rock, and ground -water conditions Earthwork recommendations Recommendations for pavement subgrade stabilization type and concentration 3.4.5 The geotechnical engineer's design recommendations shall be relied upon by the civil engineer for pavement and structural design 3.4.6 Submit one (1) copy of the report to the City 3. Public Involvement 3.1 Develop public communication plan 3.1.1 Identify stakeholders Data collection — gather stakeholder contact information Create a stakeholder contact database Develop stakeholder meeting schedule and content Schedule /Coordinate Meetings 3.2 Prepare series of project-specific, one -page (two- sided, color) newsletters 3.2.1 One newsletter will be prepared every other month for up to thirty (30) months throughout the Schematic and Final Deign phases 3.2.2 Coordinate with the City to establish newsletter format • Define target audience and objective of newsletter • Develop structure (possibly to include project description, project status, schedule, feature article to correspond with what's happening on project that month, what to expect next month, and contact information) • Define City review and approval process of the draft newsletters • Define initial list of appropriate article topics • Identify data to be collected 3.2.3 Initial issue • Collect data (photos, images, existing text, etc.) Write copy Develop design / layout Provide one hard copy proof to the City for review / approval Coordinate printing (requires 72 hours from time City approves proof) 3.2.4 Subsequent issues (one every other month for twenty -nine (29) months) • Collect data • Write copy • Incorporate new data into existing design • Send electronic proof via email to City for review / approval • Coordinate printing (requires 72 hours from time City approves proof) • Furnish up to fifty (50) copies per issue to the City for distribution, and an electronic version will be provided, in addition to a link on the project web page 3.3 Develop and maintain a project web page 3.3.1 Coordinate with the City to establish the web page format • Define target audience and objective of web page • Develop structure / layout (possibly to include project description and map / aerial, schedule, project status and what to expect next month, link to project plans and renderings, link to project newsletters, contact information, and feedback option) • Define review process • Identify data to be collected 3.3.2 Data collection 3.3.3 Storyboard or layout each "page" within the site 3.3.4 Write copy 3.3.5 Design web page ( "look" and navigation) 3.3.5 Provide electronic demo to the City for review/ approval 3.3.7 Set up host server and post site 3.3.8 Develop and post updates (add / update project status, schedule, newsletters, plans, renderings, feedback, etc.) to web site monthly for up to thirty (30) months (anticipated conclusion of design phase) 3.3.9 Set up option for a subscriber list on the website • The subscriber list will be notified via email when an update is posted to the website 3.4 Conduct up to two (2) stakeholder information meetings for city staff (NRH and Watauga) and local business owners (one during the Conceptual Design phase and one during the Schematic Design phase to discuss traffic control and access) 3.4.1 Prepare exhibits for meetings (including traffic simulations) 3.4.2 Prepare presentation for meetings 3.4.3 Schedule / coordinate meetings 3.4.4 Announce meetings • Prepare and distribute door - hangers and signs • Prepare and send fax / email • Place notice in the newspaper 3.4.5 Conduct/ attend meetings 3.4.6 Gather and document feedback collected at the meetings 3.5 Conduct up to two (2) public meetings. One (1) meeting during the Schematic phase (including environmental) and one (1) meeting to present the 90% design plans 3.5.1 Prepare exhibits for meetings (including traffic simulations) 3.5.2 Prepare presentation for meetings 3.5.3 Schedule / coordinate meetings 3.5.4 Announce meetings • Prepare and distribute door - hangers and signs • Prepare and send fax / email • Place notice in the newspaper 3.5.5 Conduct/ attend meetings 3.5.6 Gather and document feedback collected at the meetings 4. Conceptual Design 4.1 Develop concept plan for up to two (2) roadway design alternatives (7 lane undivided and 6 lane divided) 4.1.1 Coordinate with TxDOT prior to developing design concept 4.1.2 Attend up to two (2) meetings with TxDOT 4.1.3 Attend up to two (2) meetings with City Staff 4.1.4 Incorporate input from TxDOT, City staff, and stakeholders into roadway design alternatives 4.1.5 Prepare concept plan for 7 lane undivided section alternative • Prepare plan roll plot to include: typical sections, conceptual paving plan and intersection geometry layout • Develop traffic simulation • Prepare conceptual -level opinion of probable construction cost 4.1.6 Prepare concept plan for 6 lane divided section alternative • Prepare plan roll plot to include: typical sections, conceptual paving plan, median openings, and intersection geometry layout Determine median opening spacing and intersection geometry per the TxDOT Access Management Guidelines Develop traffic simulation Prepare conceptual -level opinion of probable construction cost 4.2 Prepare sequence of construction narrative and conceptual graphic description for the two (2) roadway design alternatives developed under task 5.1. The actual traffic control plans will be developed as part of the PS &E phase. If additional sequence of construction alternatives are required, preparation of narrative and conceptual graphic descriptions shall be provided as Additional Services. 4.2.1 Coordinate with TxDOT 4.2.2 Attend up to two (2) meetings with TxDOT 4.2.3 Attend up to two (2) meetings with City Staff 4.2.4 Incorporate input from TxDOT, City Staff and Stakeholders 4.2.5 Narrative and conceptual graphic description of each alternative to include: construction phasing plan, typical sections, and traffic simulation 4.2.6 Prepare conceptual -level opinion of probable construction cost for each alternative 4.3 Conduct and attend up to (1) City Council Meeting to discuss the Conceptual roadway design alternatives 4.3.1 Prepare presentation and exhibits for City Council meeting 4.3.2 Develop and present the pro's and con's for each alternative 5. Environmental 5.1 Since the project scope anticipates the acquisition of less than five (5) acres of ROW per mile of roadway and no commercial or residential displacements, this scope of services is based upon the intended goal of pursuing and receiving a Categorical Exclusion. However, if TxDOT and /or FHWA require an Environmental Assessment, the Environmental Assessment shall be provided as part of this Scope of Services. 5.2 Prepare an added - capacity Categorical Exclusion Document (CE) in accordance With TxDOT guidelines. The document shall include: 5.2.1 Description of existing facility 5.2.2 Description of proposed facility 5.2.3 Purpose and need for project • Items that support the need for the project Will be added to the environmental documentation. 5.2.4 Alternative including proposed action 5.2.5 Environmental Impacts • Social and Economic Issues — Environmental Justice — impacts to minorities or special groups, etc., if any, will be described — Relocations and displacements — the number of residents and commercial properties that will be displaced and /or relocated, if any, as a result of the projects will be provided — Planned detours will be described including the travel distance the public will be required to drive if the roads will be closed during construction. — Utility relocations, adjustments — information will be provided in the document describing any existing utilities within the proposed project areas • Natural Resources — The natural region of the proposed project will be provided using the Vegetation Types of Texas by the Texas Parks and Wildlife Department (TPWD). Vegetation descriptions will be provided according to the guidelines in TxDOT and TPWD Memorandum of Agreement (MOA). — Vegetation Impacts will be documented according to the guidelines in the TxDOT and TPWD MOA. ■ Mitigation (if applicable) — Coordinate with the Ft. Worth District to determine if a mitigation plan is necessary — Threatened and Endangered Species ■ The federal and state threatened and endangered species will be documented for the proposed project. The suitability of the habitat for these species will also be provided, as will whether the projects are anticipated to impact any threatened and endangered species. ■ Migratory birds will be addressed in accordance with the latest district guidance. — Farmland Impacts ■ If necessary, impacts to prime farmland soil units will be mapped, quantified, and coordinated with the Natural Resources Conservation Service. Resolution of this issue will be documented in the text of the documents. — Water Quality Issues ■ Surface -water hydrology issues Will be addressed by characterizing the existing conditions relative to the proposed projects. The effort will also reflect the requirements of the National Pollution Discharge Elimination System storm -water general permit program for construction activities and the anticipated project Storm Water Pollution Prevention Plan. This effort includes delineation of wetlands and jurisdictional waters in accordance with the U.S. Army Corps of Engineers 1987 Wetland Delineation Manual. Note that this scope does not include any activities associated with an individual permit, pre- construction notification, or mitigation planning. • Hazardous Materials An ASTM standard radius search for potential hazardous materials sites within one -half mile of the project sites. The reports will include a map and detailed information on sites identified. In addition, a visual inspection for potential hazardous materials will be performed within the existing and proposed ROW. TxDGT will be notified if further investigation is necessary based on the results of the reports or on -site inspections. If additional information or data is necessary, this will be considered as Additional Services. Additional Services shall be performed only upon written authorization of the City after additional engineering fee has been agreed upon. All findings will be summarized in the environmental document. • Air Quality — The proposed project's traffic projections may exceed 20,000 vehicles per day for the ETC year traffic or design traffic year (ETC + 20) and Tarrant County is designated as a nonattainment area. Therefore, an air quality traffic analysis would be conducted. The analysis will be performed in accordance with TXDGT'S Air Quality Guidelines. • Noise A traffic noise analysis is anticipated and will be conducted in conformance with FHWA regulations found at 23 CFR 772 and TXDGT's current noise guidelines for analysis and abatement of highway traffic noise. This scope does not include a "noise workshop" with affected property owners or the public. If a workshop is necessary, this will be considered as Additional Services. Additional Services shall be performed only upon written authorization of the City after additional engineering fee has been agreed upon. • Cultural Resources — Background review of historical and archeological sources, including an inventory of recorded sites from the Texas Archeological Research Laboratory. This information will be used to evaluate the potential for occurrence of sites that may be eligible for inclusion on the National Register of Historic Places. Identification and documentation of structures up to 150 feet beyond the proposed right-of-way that may be 50 years of age or older, but is limited to 20 structures. Determine if a Section 4(f) or 6(f) evaluation might be necessary due to potential impacts to any publicly owned park, recreation area, wildlife refuge, or any property open for public use. • Submittal of interim and final environmental documents — Coordination with TXDOT to address review comments 6. Franchise Utility Coordination 6.1 Identify franchise utility contacts 6.2 Prepare for and facilitate franchise utility partnering meeting prior at the beginning of the Schematic phase 6.3 Send approved conceptual design plans to each franchise utility. Request each franchise utility to review and markup the plans to show the size, type, and location of their utilities 6.4 Conduct and attend up to ten (1 0) franchise utility coordination meetings 6.4.1 Prepare agenda and distribute minutes 6.5 Identify potential utility conflicts and notify City and franchise utility companies 6.6 Coordinate with franchise utility companies regarding relocations throughout schematic and final design 6.6.1 Distribute plans to franchise utility companies during each design submitta I (schematic, 30 %, 60 %, 90% and 100% final PS &E) 6.7 Determine and distribute franchise utility assignments for existing and future utilities 6.8 Identify sequence of relocations that need to occur and communicate the sequence to all utility companies and other stakeholders 6.9 Monitor and update utility companies of schedule when each company is complete or scheduled to be complete with relocation 6.10 Provide SUE and survey information to franchise utility companies 6.11 Provide electronic drawings to utility companies 7. Schematic Design 7.1 Project Management 7.1.1 Develop project communication plan • Conduct progress meetings to monitor the development of the project. During this phase of the project, conduct up to: — Four (4) meetings with the City regarding project status and coordination issues. The first meeting being the preliminary design conference — Two (2) meetings with Parks and Recreation staff regarding streetscape design One (1) meeting with City utilities staff Three (3) meetings with TxDOT Prepare meeting agendas and distribute minutes • Coordinate with subconsultants (geotechnical, survey, and street lighting) • Prepare and e-mail weekly progress reports to the project team (City and KHA Staff). However, during periods of consultant inactivity because of submittal reviews, etc., the reports may be temporarily suspended 7.1.2 Develop project production plan Develop workplan (identify tasks and subtasks) Develop roles and assignments Develop schedule and interim milestones Develop Quality Assurance Plan and Quality Control Plan Develop Schedule for milestone QA /QC review Prepare Design Summary Report (DSR) and update throughout schematic design 7.1.3 Project Administration • Prepare project correspondence, and invoicing documents suitable for grant reimbursement. KHA will not be required to perform any services associated with grant reimbursement 7.2 Data Collection (City and /or TxDOT to provide hard copy and electronic format if available) 7.2.1 Roadway • City design criteria City standard details Other applicable City ordinances Construction contract document standards City infrastructure and master thoroughfare plan (MTP) requirements Proposed / existing development plats and traffic impact analysis reports for properties adjacent to the project • Chapman and Hightower right-of-way information and typical sections 7.2.2 Drainage City drainage manual Storm drainage master plan Existing storm drainage facilities / record drawings Existing hydraulic models for Singing Hill Creek and Calloway Branch (if available) 7.2.3 Utilities • Existing water line locations / record drawings • Water master plan requirements • Existing sanitary sewer line locations / record drawings • Sanitary sewer master plan requirements • City utility relocation requirements (if applicable) 7.2.4 Streetscape • City standards regarding medians, crosswalks, plantings, irrigation, street lighting, etc. 7.2.5 Traffic • TxDOT approved traffic counts Obtain 2030 ADT volumes from TxDOT TP &P (if available). Obtain 2030 ADT volumes from NCTCOG if TxDOT cannot provide • Recent 24 -hour directional machine counts • Recent peak hour intersection turning movement counts • Current peak hour Synchro timing plan files in electronic format • Previous corridor studies, reports, and /or plans conducted by other agencies and groups • Historic accident data for the past three (3) years • City and TxDOT signal design criteria, standard details, and specifications • Record drawings for existing signals 7.3 Project site visits (up to three (3) trips) 7.4 Roadway 7.4.1 Prepare Schematic roadway design for the conceptual design selected by the City Council as part of Task 5 (7 -lane undivided or 5 -lane divided) • Prepare typical sections — Existing and Proposed Preliminary subgrade and pavement design • Prepare preliminary plan and profile (roll plot format). Items to be included: Plan • Control data • Existing / proposed right -of -way • Existing topography • Existing pavement • Proposed centerline alignment and horizontal curve data • Proposed face of curb • Proposed medians(if applicable) • Proposed transition pavement tie -ins to existing pavement • Proposed storm sewer and culvert alignments and sizes • Proposed traffic signal poles • Visibility Triangles • Existing trees to remain (if possible) • Existing trees to be removed • Existing driveway locations • Proposed commercial driveways (proposed residential driveways will be included in the final design) • Existing storm drain locations • Existing water line locations • Existing sanitary sewer line locations • Existing franchise utility locations (relying upon information provided by franchise utilities and the data collected as part of the SUE) Profile • Existing Ground Profile and Proposed Vertical Alignment • Superelevation Data 7.5 Drainage 7.5.1 Compile the hydrological and hydraulic data 7.5.2 Develop the project drainage area map • Determine conveyance paths, channel slopes, time of concentration, and runoff coefficients as required to calculate design -year flows • Subdivide the overall drainage areas into sub -areas and calculate the discharge at each inlet. Analyze inlet capacities and adjust inlet locations and sub -areas as needed to meet City design criteria. 7.5.3 Analyze drainage improvements required to accommodate the new roadway. Evaluate the need for any offsite drainage improvements and report to the City (the need for offsite improvements is not anticipated). The design of any offsite drainage improvements (if required) will be considered as Additional Services. Additional Services shall be performed only upon written authorization of the City after additional engineering fee has been agreed upon. 7.5.4 Identify the need for additional drainage easements to accommodate the proposed offsite drainage improvements (if required). 7.6 Utilities 7.6.1 Public • Establish the location of existing public utilities based upon information provided by the City and field survey information • Identify public utility conflicts with proposed roadway 7.7 Traffic 7.7.1 Traffic Signals • Preliminary design of permanent traffic signals at Mid- Cities, Chapman and Hightower — Locate pole locations, controller cabinet assemblies, and power sources — Locate conduit, ground boxes, and identify cabling requirements — Traffic Signal elements shall be in accordance with the City of North Richland Hills current aesthetic requirements • Preliminary design of temporary traffic signal installation at Mid - Cities Drive — Locate timber pole locations, controller cabinet assemblies, and power sources Locate overhead span wire, signal head placement, and identify cabling requirements 7.7.2 Traffic Control Plan (limited to one (1) construction sequencing alternative) • Develop initial construction sequence plan views showing: — Travel lanes and construction areas for each phase of construction — Temporary signal locations — Temporary signing and striping, barricades, and other channelization devices — Narrative of the suggested sequence of construction including utility construction phasing — Traffic signal timing for construction phasing — Storm sewer and utility relocation (if necessary) construction phasing — Vehicle and pedestrian detour routing during construction 7.8 Identify needed design exceptions and waivers for TxDOT approval 7.9 Perform quantity takeoff and develop construction cost projection 7.9.1 Evaluate both municipal and TxDOT bid tabulations for current trends in unit prices 7.16 Perform constructability review 7.16.1 Review requirements for utility and drainage construction, access, and operation of both construction equipment and vehicular traffic throughout construction. 7.11 Perform QA/QC milestone review 7.12 Schematic design submittal (roll plot) 7.12.1 Submit three (3) copies to the City for review and comment 7.12.2 Address City Comments and resubmit three (3) copies 7.12.3 Submit three (3) copies of the City - approved schematic to TxDOT Area Office for review and comment 7.12.4 Conduct schematic design review meeting with TxDOT Area Office to solicit review comments and discuss approach to addressing comments 7.12.5 Submit three (3) copies of the City approved and TxDOT Area Office - approved schematic to TxDOT District Office for review and comment 7.12.6 Conduct schematic design review meeting with TxDOT District Office to solicit review comments and discuss approach to addressing comments 7.12.7 Submittal shall include the following: • Preliminary roadway alignment (plan and profile) Preliminary storm sewer design (plan only, no profile) and drainage area map Preliminary traffic signal pole locations Preliminary traffic control plan narrative and phasing plan • Design Summary Report Preliminary opinion of probable construction cost 8. Final Design 8.1 Project Management 8.1.1 Project Communication • Conduct progress meetings to monitor the development of the project. During this phase of the project, conduct up to: — Four (4) meetings with the City regarding project status and coordination issues. The first meeting being the final design phase kick -off meeting — Two (2) meetings with Parks and Recreation staff regarding streetscape design — One (1) meetings with City utilities staff — Three (3) meetings with TXDOT • Prepare and e-mail weekly progress reports to the project team (City and KHA Staff) 8.1.2 Project Administration • Prepare project correspondence, and invoicing documents suitable for grant reimbursement. KHA will not be required to perform any services associated with grant reimbursement 8.2 Project site visits (up to six (6) trips) 8.3 Roadway 8.3.1 Prepare plan / profile sheets - 11"x17" plan sheets at a scale of 1 " =40' horizontal, and 1"=4' vertical, in accordance with TxDOT requirements. City review submittals will be enlarged to fit 22 "x34" sheets. • Include the following items in addition to those included in the preliminary design submittal: — Proposed easement locations (if any) — Proposed sidewalk locations — Proposed residential driveways — Barrier free ramps — Intersection grading at Chapman and Hightower 8.3.2 Analyze all driveways within the project and develop driveway profiles as needed. Typically driveways will be shown on cross - section sheets 8.3.3 For side street reconstruction more than 100' beyond the main street right-of-way, prepare a plan / profile of the side street improvements. Otherwise, the side street improvements will be shown on cross - section sheets 8.3.4 Develop design cross - sections • Develop on 50' station intervals and at driveway centerlines • Show pavement and subgrade, right-of-way limits, side slopes, pavement cross slopes, curbs, and sidewalks • Cross- sections will be provided in the bid documents 8.3.5 Develop summary of quantity sheets 8.3.6 Develop removal sheets 8.3.7 Prepare roadway details to clarify intent of design 8.3.8 Compile applicable City standard details. Modify standard details as needed. 8.4 Drainage 8.4.1 Incorporate the preliminary design submittal review comments 8.4.2 Perform final storm sewer sizing and alignment design. Prepare final inlet design sheets and hydraulic design sheets for inclusion in the plans 8.4.3 Prepare storm sewer plan / profile sheets depicting storm sewer lines, inlets, junction boxes, connections, manholes, utility crossings, and the hydraulic grade lines 8.4.4 Prepare profiles for the proposed storm drain laterals 8.4.5 Prepare bridge class culvert design hydraulic data sheets of necessary) 8.4.6 Determine outfall grading requirements and provide plans and details for channel protection. Design of retaining walls and gabion mattresses (beyond specification of material /method) will be provided as Additional Services only upon City written authorization 8.4.7 Provide plan sheets and details to construct storm sewer outfalls 8.4.8 Prepare drainage details to clarify intent of design. Compile applicable City standard details. Modify standard details as needed 8.4.9 Create details for connections to existing system (where applicable) 8.4.1 o Design Erosion Control Plan • Coordinate with drainage designs and plans • Specify Storm Water Pollution Prevention Plan (SWPPP) performance specification and contractor submittal requirements • Design permanent and temporary erosion control measures consistent with proposed construction sequencing • Coordination with Landscape Architect concerning potential revegetation 8.5 Utilities 8.5.1 Water • Prepare plans for minor utility relocations (if applicable) • Minor adjustments to existing water valve boxes, etc. will be specified in the plans 8.5.2 Sewer • Prepare plans for minor utility relocations (if applicable • Minor adjustments to existing manholes, etc. will be specified in the plans 8.5.3 Prepare utility details to clarify intent of design 8.5.4 Compile applicable City standard details. Modify standard details as needed. 8.6 Illumination 8.6.1 Determine the locations, mounting heights and offsets 8.6.2 Implement the City of North Richland Hills current roadway and pedestrian lighting standards 8.7 Streetscape 8.7.1 Streetscape design will be developed based upon the approved schematic roadway design 8.7.2 Hardscape Special Paving Prepare plans for the special paving areas including layout, types, materials, specifications, and details for construction 8.7.3 Softscape • Landscape (if necessary) Prepare landscaping plans including planting layout, grading, material specifications, planting details and notes. Also, designate existing trees to remain or to be relocated and specifications and details specific to these • 1 rrigation — Prepare irrigation plans including head locations, piping layout, and material specifications 8.8 Illumination 8.8.1 Mid- Cities to Ridgetop Road • Provide high -mast roadway illumination design in accordance with City of NRH street lighting standards provided on North Tarrant Parkway between Precinct Line Road and Davis Blvd. • Prepare associated electrical distribution plans and specifications • Prepare lighting and electrical details to clarify intent of design • Perform structural analysis, design, and detailing of lighting foundations • Prepare general notes and specification data. Identify and prepare specifications and /or special provisions if applicable to the project 8.8.2 Ridgetop Road to Bursey Road • Since digital record drawing files are not available, obtain a hard copy from the City • Because of the adjacent residences, we anticipate the application of standard City of NRH luminaires with high - pressure sodium lamps on 20 -ft. poles, and only at the intersections • Prepare associated electrical distribution plans and specifications • Prepare lighting and electrical details to clarify intent of design • Perform structural analysis, design, and detailing of lighting foundations • Prepare general notes and specification data. Identify and prepare specifications and /or special provisions if applicable to the project 8.9 Traffic 8.9.1 Traffic Signals • Design permanent traffic signals at Mid - Cities, Chapman and Hightower Drive Finalize signal design per City and TxDOT standards Traffic Signal elements shall be in accordance with the City of North Richland Hills current aesthetic requirements • Design temporary traffic signals at Mid- Cities Boulevard Finalize signal design per City and TxDOT standards Traffic Signal elements shall be in accordance with the City of North Richland Hills current aesthetic requirements 8.9.2 Traffic Control Plan (limited to one (1) construction sequencing alternative) • Develop construction sequence plan showing: Travel lanes and construction area for each phase of construction — Temporary traffic control signing, business signing, and striping, barricades, and other channelization devices Narrative of the sequence of work Storm sewer construction phasing Public utilities construction phasing Pedestrian routing during construction • Develop typical cross sections showing lane widths, edge conditions, channelization and proposed construction area Develop typical intersection staging plans for similar intersections. Develop custom intersection staging layouts for special conditions • Develop typical driveway staging plans for similar driveways. Develop custom driveway staging layouts for special conditions Develop a signal timing plan for each phase of construction Prepare traffic control details to clarify intent of design Compile applicable City and TXDOT standard details. Modify standard details as needed 8.9.3 Pavement Markers and Marking Plans Prepare pavement markers and marking layouts in accordance with City design standards and the Texas Manual of Uniform Traffic Control Devices (TMUTCD) Signing layout and design in accordance with City design standards and the Texas Manual of Uniform Traffic Control Devices (TM UTCD) • Prepare details to clarify intent of design Compile applicable City standard details. Modify standard details as needed. 8.10 Prepare general notes and specification data. Identify and prepare special specifications and/or special provisions applicable to the project. 8.11 Compile and update the overall opinion of probable construction cost 8.12 Prepare a construction duration estimate using anticipated production rates applicable to the local area 8.13 Final design submittal (30 %) 8.13.1 TXDOT review submittal shall be 11"x17" plan sheets at a scale of 1"=40' horizontal, and 1"=4' vertical. City review submittal will be enlarged to fit 22 "x34" sheets. The submittal will include the following: • Cover /I ndex • Typical Sections (existing and proposed) Project Control ROW Strip Map Pay Item Listing Paving plan and profile Drainage Area Map Drainage Calculations Storm Drain (plan) Traffic Control Narrative Traffic Control Layout Advance Warning Sign Layout Design Summary Report Opinion of probable construction cost 8.13.2 Submit three (3) 22 "x34" sets to the City for review and comment 8.13.3 Address City comments and resubmit three (3) 22 "x34" sets to the City 8.13.4 Submit three (3) 11 "x17" sets of the City- approved 30% PS &E to TxDOT Area Office for review and comment 8.13.5 Conduct 30% PS &E comment review meeting with TxDOT Area Office to solicit review comments and discuss approach to addressing comments 8.14 Final design submittal (60 %) 8.14.1 TxDOT review submittal shall be 11 "x17" plan sheets at a scale of 1"=40' horizontal, and 1"=4' vertical. City review submittal will be enlarged to fit 22 "x34" sheets. The submittal will include all of the items from the 30% submittal in addition to the following: Project Layout Storm Drain (plan and profile) • Pavement Markers and Markings Intersection Layout Signing Layout SWPPP Illumination Traffic Signals Streetscape 1 rrigation Utility Adjustments • Cross Sections Listing of Standard Detail Sheets Design Summary Report Opinion of probable construction cost 8.14.2 Submit three (3) 22 "x34" sets to the City for review and comment 8.14.3 Add ress City com me nts and resubm it th ree (3) 22 "x34" sets to the City 8.14.4 Submit three (3) 11"x17" sets of the City - approved 60% PS &E to TxDOT Area Office for review and comment 8.14.5 Conduct 60% PS &E comment review meeting with TxDOT Area Office to solicit review comments and discuss approach to addressing comments 8.15 Final design submittal (90 %) 8.15.1 TxDOT review submittal shall be 11 "x17" plan sheets at a scale of 1"=40' horizontal, and 1"=4' vertical. City review submittal will be enlarged to fit 22 "x34" sheets. The submittal will include all of the items from the 60% submittal in addition to the following: • Complete set of Final design plans Design Summary Report Opinion of probable construction cost If the project is let by the City, KHA will prepare the following contract documents (EJCQC): — City of North Richland Hills standard construction contract forms — Notice to bidders — Special instructions to bidders — Bid form — Standard construction contract — Performance bond — Payment bond — Maintenance bond — Certificate of insurance — General conditions — Special provisions — Technical specifications • Provide a completed application for the City to submit to the Texas Department of Licensing and Regulation (along with one set of plans) for review in accordance with the Elimination of Architectural Barriers Act. The application fees will be paid directly by the City. 8.15.2 Submit three (3) 22 "x34" sets to the City for review and comment 8.15.3 Address City comments and resubmit three (3) 22 "x34" sets to the City 8.15.4 Submit three (3) 11"x17" sets of the City- approved 90% PS &E to TxDOT Area Office for review and comment 8.15.5 Conduct 90% PS &E comment review meeting with TxDOT Area Office to solicit review comments and discuss approach to addressing comments 8.16 Incorporate the final design submittal review comments 8.17 Prepare the final opinion of probable construction cost 8.18 Final design submittal (100 %) 8.18.1 Submit five (5) 22 "x34" and three (3) 11 "x17" sets of plans and specifications to the City 8.18.2 Submit three (3) 11 "x17" sets of plans to TxDOT 8.18.3 Submit final Design Summary Report 8.18.4 Submit final opinion of probable construction cost 8.18.5 Submit a letter of notification to the City stating completion of the design of the project 9. Bidding Phase 9.1 Final bid documents submittal 9.1.1 Provide one(l) set of .pdf file final plans to City 9.1.2 Submittal shall include the following: • Final plans • Final contract documents • Final opinion of probable construction cost 9.1.3 Furnishing additional copies of review documents and/or bid documents in excess of the number of the same identified above will be considered as Additional Services 9.2 Create electronic bid form for prospective bidders (electronic bid form to include disclaimer) 9.3 Create FTP site and upload final plans, specifications and electronic bid form for prospective bidders to download. Bid sets will not be printed for prospective bidders. 9.4 Print up to four (4) 11 "x17" sets for the plan rooms 9.5 Print one (1) 11 "x17" set for the Purchasing Department 9.6 Prepare for and conduct a pre -bid meeting with prospective bidders 9.7 Issue addenda as appropriate to interpret, clarify, or expand the bidding documents 9.8 Attend the Bid Opening 9.9 Tabulate the bids received and evaluate the compliance of the bids received with the bidding documents 9.10 Prepare a written summary of this tabulation and evaluation together with a letter addressing the award of the construction contract 10. Construction Contract Administration 10.1 Project Management 10.1.1 Project Communication • Conduct weekly progress /coordination meetings with the City and /or Contractor during the Construction phase of the project. 10.1.2 Project Administration • Prepare project correspondence, and invoicing documents suitable for grant reimbursement. KHA will not be required to perform any services associated with grant reimbursement 10.2 Pre - Construction Conference. Prepare for and conduct the Pre - Construction Conference prior to commencement of Work at the Site. 10.3 Visits to Site and Observation of Construction. KHA will provide on -site construction observation services during the construction phase. KHA will make visits at intervals as directed by City in order to observe the progress of the Work. Such visits and observations by KHA are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on KHA's exercise of professional judgment. Based on information obtained during such visits and such observations, KHA will evaluate Whether Contractor's work is generally proceeding in accordance with the Contract Documents, and KHA will keep the City informed of the general progress of the Work. 10.3.1 The purpose of KHA's site visits will be to enable KHA to better carry out the duties and responsibilities specifically assigned in this Agreement to KHA, and to provide the City a greater degree of confidence that the completed Work will conform in general to the Contract Documents. KHA shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall KHA have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. Accordingly, Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. 10.4 Recommendations with Respect to Defective Work. Recommend to the City that Contractor's work be disapproved and rejected while it is in progress if, on the basis of such observations, KHA believes that such work will not produce a completed Project that conforms generally to Contract Documents. 10.5 Clarifications and Interpretations. Respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract Documents to the City as appropriate to the orderly completion of Contractor's work. Any orders authorizing variations from the Contract Documents will be made by the City. 10.6 Change Orders. KHA may recommend Change Orders to City, and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. 10.7 Shop Drawings and Samples. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. 10.8 Substitutes and "or- equal." Evaluate and determine the acceptability of substitute or "or- equal" materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. 10.9 Inspections and Tests. KHA may require special inspections or tests of Contractor's work as KHA deems appropriate, and may receive and review certificates of inspections within KHA's area of responsibility or of tests and approvals required by laws and regulations or the Contract Documents. KHA's review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. KHA shall be entitled to rely on the results of such tests and the facts being certified. 10.10 Disagreements between City and Contractor. KHA will, if requested by the City, render written decision on all claims of the City and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the progress of Contractor's work. In rendering such decisions, KHA shall be fair and not show partiality to the City or Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 10.11 Applications for Payment. Based on its observations and on review of applications for payment and accompanying supporting documentation, KHA will determine the amounts that KHA recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute KHA's representation to the City, based on such observations and review, that, to the best of KHA's knowledge, information and belief, Contractor's work has progressed to the point indicated and that such work-in-progress is generally in accordance with the Contract Documents subject to any qualifications stated in the recommendation. In the case of unit price work,KHA's recommendations of payment will include determinations of quantities and classifications of Contractor's work, based on observations and measurements of quantities provided with pay requests. 10.11.1 By recommending any payment, KHA shall not thereby be deemed to have represented that its observations to check Contractor's work have been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to KHA in this Agreement. It will also not impose responsibility on KHA to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, nor to determine that title to any portion of the work in progress, materials, or equipment has passed to the City free and clear of any liens, claims, security interests, or encumbrances, nor that there may not be other matters at issue between the City and Contractor that might affect the amount that should be paid. 10.11.2 Substantial Completion. Promptly after notice from Contractor that Contractor considers the entire Work ready for its intended use, in company with City and Contractor, conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list. If after considering any objections of City, KHA considers the Work substantially complete, KHA shall notify City and Contractor. 10.12 Final Notice of Acceptability of the Work. KHA will conduct a final site visit to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that KHA may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, KHA shall also .provide a notice that the Work is generally in accordance with the Contract Documents to the best of KHA's knowledge, information, and belief and based on the extent of the services provided by KHA under this Agreement and based upon information provided to KHA upon which it is entitled to rely. 10.13 Limitation of Responsibilities. KHA shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the Work. KHA shall not have the authority or responsibility to stop the work of any Contractor. 10.14 Record Drawings. Prepare project "Record Drawings" based on information provided by the Contractor and/or City as to the actual field placement of the work including any changes or deletions. KHA is not responsible for the accuracy of the information provided by the Contractor and /or the City. KHA will provide the following deliverables: 10.14.1 Three (3) 11 "x17" sets of blackline Record Drawings 10.14.2 One (1 ) set of . pdf file Reco rd Drawings 1. Additional Services Services not specifically identified in the Scope of Services above shall be considered additional and shall be performed on an individual basis upon authorization by the City. Such services shall include, but are not limited to, the following: 11.1 Construction staking (specified in the construction documents as a contractor requirement) 11.2 Environmental Services beyond the services identified in the scope 11.3 Performing an Environmental Assessment 11.4 Design of any offsite drainage improvements beyond the improvements identified in the scope 11.5 Design of retaining walls, specialized inlets, or gabion mattress erosion control systems 11.6 Preparation for and attendance at additional public meetings beyond what's identified in the scope 11.7 Preparation of Traff ic Control Plans for alternatives not identified in the scope 11.8 Furnish additional copies of review documents and /or bid documents in excess of the number of the same identified above 11.9 Preparation of multiple bid packages 11.1 0 Assist the City as an expert witness in litigation in connection with the project or in hearings before approving and regulatory agencies 11.11 Converting survey files from surface to grid format. (KHA will obtain the survey data in surface coordinates and does not anticipate the need for the data to be converted to grid). 11.12 Right-of-way and/or easement acquisition and negotiation 11.13 Any changes or modifications to the right -of -way or easement documents because of design changes requested by the City. 11.14 Assistance in selection of right -of -way agent 11.15 Environmental noise workshop 11.16 Traff ic Signal Timing 11.17 Additional hours beyond what is covered in the scope for signal timing fine tuning. 11.18 Redesign to reflect project scope changes requested by the City, required to address changed conditions or change in direction previously approved by the City, mandated by changing governmental laws, or necessitated by the City's acceptance of substitutions proposed by the contractor - End of Scope of Services - SPECIAL PROVISION CONSULTANT CONTRACTS • Changes in Work: The Consultant shall make such revisions in the work included in this contract which has been completed as are necessary to correct errors appearing therein when required to do so by the City without undue delays and additional cost to the City. If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof, the Consultant shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Additional Work. • Additional Work: Work not specifically described under "Scope of Services" must be approved by supplemental agreement to this contract by the City before it is undertaken by the Consultant. If the Consultant is of the opinion that any work the Consultant has been directed to perform is beyond the scope of this agreement and constitutes extra work, the Consultant shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work, then the City shall so advise the Consultant, in writing, and shall provide extra compensation to the Consultant for doing this work on the same basis as covered under Compensation and as provided under a supplemental agreement and performed by the Consultant. Any contract modification shall have TXDOT approval prior to beginning the additional work. • Retention, Availability of Records and Audit Requirements: The City shall have the exclusive right to exam the books and records of the Consultant for the purpose of checking the amount of work performed by the Consultant at the time of contract termination. The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at is office during the contract period and for four (4) years from the date of final payment under this contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, the Texas Department of Transportation, the Federal Highway Administration, the United States' Department of Transportation Office of Inspector General and the Comptroller General shall have access to any and all books, documents, papers and records of the Consultant which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. • Cost principals must be based on the provisions of 48 CFR Chapter 1, Part 31 Federal Acquisition Regulation (FAR31 ). DBE Percentage Goal: The percentage goal for Disadvantage Business Enterprise participation in the work to be performed under this contract is zero (0 %) percent of the contract amount. ATTACHMENT C Kimley -Horn and Associates, Inc. Standard Rate Schedule (Hourly Rate) Senior Professional I Senior Professional II Professional Designer Technical Support Clerical /Administrative Support Effective January 1, 2008 $180-$220 $140-$185 $80-$125 $120-$135 $60-$110 $60-$85 City of North Richland Hills - We Snow Drive ATTACHMM D iwrcn�, taa Klffiff-ftn Mm M=RMawTkn Potwtial ldw" ONay TOf1f0�V0 �t+Ci 0W * g P""Eno acap.mdsnrar Nsl crnn �rovec fi�grw«rq carwo F7!! �.! — ; --- - — - -•— -- �—._ — . , -- ---- - — NNW eaeaprwi CITY O NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 3 -17 -2008 Presented by: Mike Curtis Agenda No. E.2 Subject: PW 2908 -009 Approve Interim Maintenance Agreement with the City of Fort Worth and authorize payment to Fort Worth in the amount of $119,453.06 and revise the 2007 -2008 Annual Budget The City of North Richland Hills pays the City of Fort Worth and the Trinity River Authority (TRA) to treat the wastewater accumulated in the City of North Richland Hills. The City has three metering stations located at the city boundaries that measure the amount of wastewater that is being discharged into the Fort Worth and /or TRA systems. One of the metering stations is located along Big Fossil Creek between Broadway Ave. and Boulevard 26. This metering station ties into a 33 inch sanitary trunk main that runs through the Cities of Richland Hills and Fort Worth and connects into a larger line at the Trinity River. The 33 inch line was part of a private water and wastewater system that was originally owned by the Lenard Brothers in the 1960's and later sold to the Tarrant County Water Supply Corporation (TCWSC) in the late 1960's and early 1970's. For a number of years the staffs at North Richland Hills and Richland Hills were under the impression that the 33 inch sewer line was under the ownership of Fort Worth. Anytime there were any problems with the line staff from either city would contact Fort Worth and they would make the necessary repairs. In June 2007 the 33 inch line had a major break. Public Works staff contacted Fort Worth staff to inform them of the main break. Forth Worth did what they had done in the past and proceeded to make the repairs. However, they did inform the cities of North Richland Hills and Richland Hills that the 33 inch line had been deeded over to the two cities in the 1970's and the responsibility of maintenance and repairs were not the City of Forth Worth's to deal with. Staff did some research into this matter and it appears that the 33 inch line was deeded over to the cities of North Richland Hills and Richland Hills in the 1970's as indicated by the City of Fort Worth. Originally Fort Worth took the position that the cost to make the repairs would be split between the two cities. However, North Richland Hills staff made the argument that this is really a regional issue and that instead of the cost being split two ways that it should be split three ways. It was suggested that the Cities of Fort Worth, North Richland Hills and Richland Hills equally share in the cost of this repair. Fort Worth agreed and is asking that the total cost of the June 2007 repair to the 33 inch line be split three ways. The total cost for the repair was $358.359.18. The cost would be split three ways and the cities of Fort Worth, North Richland Hills and Richland Hills would each be responsible for $119,453.06. The City of Fort Worth has agreed to allow the payment to be paid out over a six month period at no interest. The monthly payment would be $19,909.36 and can be paid out of Utility Fund Reserves Recommendation: To approve the Interim Maintenance Agreement and pay the $119,453.06 to the City of Fort Worth and revise the 2007 -2008 Annual Budget. February 6, 2008 NIt. Mike Curtis, P.E., Public Works Ditector City of'North Richland Hills 7301 N E Loop 820 North Richland Bills, Texas 76182 'Mr. Michael Barnes, P.h., Public Works Director City of Richland 14ills 3200 Diana Drive Richland Hills, 'rexas 76110 Re: ACREENIENT BY AND 13ETWEEN THE CITIES OF NORTH RICHLAND HILLS, PICULAND ]HILLS, HALTOM CITY AN sim' M'ORTH FOR THE REPAIR AND MAINUNANCE OF TCWSC LINE AND THUHIALTOM CITY OUTFALL AND THE CONSTRUCTION OF THE IBIG FOSSIL CREEK REUEF SEWER Dear Messrs. Barnes anti Curtis: The cities of North .RichlandUills, Richland 14ills.and Raltorn Cit-y plaw to enter into a. Nlastcr Agieetntut with Ux; City of FV1 Woffli ("Furt Worth') for: 1) the repair and main temance of the Tarr Counto Water Supply Corporation C'TCWSC") sanitary sevwci maid appi-oxituattly louawd at 3100 filickory Post !R(oad, Haltom. City, Texas as shown a-, Exhibit A to the agreement, 2) future repair amd maintenatice of the TCWSC sanitary sewer malll, w1d 3) the ccngiacerina aid construction of the Big Foss i I Crvek Relief �eArer and abatidomnent of the TCW.SC, sanibary sewer rnnin. The pendirqg Master Agretment allocates the cost �)f such ropair mid maintenance of the TCWSC line to be shared cqually among the parties to the agreement, which the ludtl Nottli Ricblpnd Hills, Richland hills, f Taltom City. and Foit Worth. Thi3 agreement, hercinafter mferred to as the "Intedm Maintonanoc 'Asmetucnt" allows for Fort Worth to recroactiwly recover its cost of repair and n. aintenance of the TCWSC line that occurred on or about Jtmo 3,'4007, in the amount shown in Attaduncnt ".Awl" vj this letter. The Master Agreement w.11 allow Fort Worth to mcover 113ture repair cost Nvben exeouted. The agreemerafurther stales that Fort Worth would bear the responsibility of invoicing the part es during the course of the ' repair and maintenance and that payment would be made by the respective parties within ten (10) daye,,,, of such invoice, unlew otherwise agreed to in writing. See Section 2.A.2 of tht. Master 4),rc-em -cut. On January 2-1, 2008, the City received your request for additional time to pay its allocated sham *ftiv invoiced cost of repair and maimenance of the TCWSC line that occurred on or about June 3, 007, Upon inxUal corisrent to the tcrms of this IntoTim M.Ainttwuicc Agrooment* ets evidenced b y your signature below, Fort Worth agrees to allow the City of Richland hills and the City of North Richland 1-fills to pay the cost of repair and m. alctimartce of the TCWSC line which occurred. on or about Jute 3, 2007as sbowr. in Attachment "A -I ", withirl six (6) inoath3 from the dam of full cxocx;tion of this lodcr agreement. Payments Shall be made in six, (6) rnonthly installments, to be included on the monthly wastowater biifing froin the City of Fort Worth as shown below. The City *f Wchland I lills and tht City of Notth Wchland Hills - SbAllca 0-1 pay to For. Worth $19.009.34 (each month Months I through 5) $1.9,909-34 (Mouth 6) Such payment sball I)e due on the same schedule as the monthly payment for '%mAstew,,iter servke-, Payment not made within thirty (30) days of the billing date shall be subje-et to a trance chargt of ttn pmcnt (10%) per wininu to be calculated from ffie date which the payment was required to be made. %Tnthirm t,4%-1ained herein sivall be detrwd to amend or modify any other agroernent, except as oxprosslysct forth herein. As evidenced by signw-Ure below, the parties do hereby aare,.-% to the terms of this letter Agreement. CITY OF FORT WORTH CITY OF RICHLANWHILLS By" By, DATE: DATE: CffY OF NORTH MCKLAND HILLS By: DATE: ATTACHMEVr "'A.1" MAO total cost tD rcswud to the June 200') pipe failure, Maintain flol-v until repairs were mide and rej*jrtilt c-Djjapsed TCWSC Se8Atr =in is $358,359, 1 R. The breakdovvii is as fbflows: Fort Worth, Richlmd Hills and Notth Riehland Hills Slune oosts equally, Port Worth 31119,433,06 North Richbqnd Hills $1 jg453 06 Mc.bland HIM $119,453-06 LOCATION MAP FOR BIG FOSSIL PARALLEL SEWER PROJECT y. ZtI111ty -VA -:le-Ij RpoR,� fL �os�N Ni .- HALTOM CITY LIMITS FORT WORTH CITY LIMITS l 0 Z U) Ill IL BAKER BLVD (STATE HWY 183) 33" TCWSC SEWER MAIN c" Vyo S cl Ao •�� $►� P 90" FORT WORTH SEWER MAINS Ft MAP PREPARED BY NRH � R�vs PUBLIC WORKS DEPARTMENT 001.0 1 �� L1MiTS pN1 GITY UMnS ico it 2 J J �J v In -- Q' y. ZtI111ty -VA -:le-Ij RpoR,� fL �os�N Ni .- HALTOM CITY LIMITS FORT WORTH CITY LIMITS l 0 Z U) Ill IL BAKER BLVD (STATE HWY 183) 33" TCWSC SEWER MAIN c" Vyo S cl Ao •�� $►� P 90" FORT WORTH SEWER MAINS Ft MAP PREPARED BY NRH � R�vs PUBLIC WORKS DEPARTMENT 001.0 CITY O NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3 -17 -2008 Presented by: Agenda No. F.0 Subject: GENERAL ITEMS CITY of NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 3 -17 -2008 Presented by: Larry Koonce Agenda No. F.1 Subject: GN 2008 -020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation, Resolution No. 2008-014 In a January 28 Information Report and Work Session presentation, staff provided Council With the calendar of events leading up to the issuance of general obligation bonds (G.O.'s) and certificates of obligations (C.G.'s) on April 28, 2008. As part of the legal requirements for the planned issuance of Certificates of Obligation, the City Council must authorize the City Secretary to publish by March 23, 2008 a notice in a newspaper of general circulation the intent of the City to issue Certificates of Obligation in an amount not to exceed $4,750,000 (see attached project list). of this total issuance, $150,000 will be issued for improvements at NRH20, $285,000 will be issued for fire and public works equipment replacement, $500,000 for golf course drainage improvements, $2,000,000 for TIF No. 2 recreation center design and $1,815,000 for utility projects. Debt service payments for NRH20, the golf course and utility projects will be paid from revenue generated by these enterprises. Debt service payments for the recreation center design will be paid from TI No. 2 taxes. The notice of intent to issue certificates of obligation must be published once a week for two consecutive weeks. The first publication date shall be at least (31) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the Certificates of Obligation. The notice of intention is attached and labeled Exhibit A. Recommendation: Approve GN 2008 -020 and pass Resolution No. 2008 -014 authorizing the City Secretary to publish the intent to issue Certificates of Obligation not to exceed $4,750,000. "itH RESOLUTION NO. 2008 -014 A RESOLUTION approving and authorizing publication of notice of intention to issue certificates of obligation. WHEREAS, the City Council of the City of North Richland Hills, Texas, has determined that certificates of obligation should be issued under and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271 (the "Act' ), for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRH20 water park, (ii) purchasing equipment for fire service and public works, including vehicles related thereto, (iii) constructing and improving the City of North Richland Hills water and sewer system, {iv} constructing and improving Iron Horse Golf Course drainage, (v) designing the new North Richland Hills recreation center, and (vi) professional services rendered in relation to such projects and the financing thereof, and WHEREAS, prior to the issuance of such certificates, the City Council is required to publish notice of its intention to issue the same in accordance with the provisions of the Act; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Secretary is hereby authorized and directed to cause notice to be published of the Council's intention to issue certificates of obligation during a meeting scheduled to begin at 7:00 P.M. on the 28th day of April, 2008, which certificates of obligation shall be issued in a principal amount not to exceed $4,750,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRH20 water park, (ii) purchasing equipment for fire service and public works, including vehicles related thereto, (iii) constructing and improving the City of North Richland Hills water and sewer system, (iv) constructing and improving Iron Horse Golf Course drainage, (v) designing the new North Richland Hills recreation center, and (vi) professional services rendered in relation to such projects and the financing thereof, and shall be payable from ad valorem taxes and a limited pledge of the net revenues of the City's combined Waterworks and Sewer System. The notice hereby approved and authorized to be published shall read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes. SECTION 2. THAT the City Secretary shall cause the aforesaid notice to be published in a newspaper of general circulation in the City, once a week for two consecutive weeks, the date of the first publication to be at least thirty -one (3 1) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation. SECTION 3. THAT it is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by V.T.C.A., Government Code, Chapter 551, as amended. SECTION 4. THAT this Resolution shall be in force and effect from and after its passage on the date shown below. PASSED AND APPROVED this the 17th day of March, 2008. CITY OF NORTH RICHLAND HILLS ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Larry Koonce, Director of Finance EXHIBIT A NOTICE OF INTENTION TO ISSUE CITY OF NORTH RICHLAND HILLS, TEXAS CERTIFICATES OF OBLIGATION TAKE NOTICE that the City Council of the City of North Richland Hills, Texas, shall convene at 7:00 o'clock P.M. on the 28th day of April, 2008, at the City Hall, 7301 N.E. Loop 820, North Richland Hills, Texas, and, during such meeting, the City Council Will consider the passage of an ordinance authorizing the issuance of certificates of obligation in an amount not to exceed $4,750,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRH20 water park, (ii) purchasing equipment for fire service and public works, including vehicles related thereto, (iii) constructing and improving the City of North Richland Hills water and sewer system, (iv) constructing and improving Iron Horse Golf Course drainage, (v) designing the new North Richland Hills recreation center, and (vi) professional services rendered in relation to such projects and the financing thereof, such certificates to be payable from ad valorem taxes and a limited pledge of the net revenues of the City's combined Waterworks and Sewer System. The certificates are to be issued, and this notice is given, under and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271. Patricia Hutson City Secretary City of North Richland Hills, Texas Summary 2008 Certificates of Obligation Golf Course Project Iron Horse Golf Course Drainage Improvements 500,000 Aquatic Park Project NRH20 Strategic Plan - Third Phase Attraction Professional 150,000 Services Facilities Improvement Project NRH Recreation Center (TIF #2) Engineering and Design 2,000,000 Utility Capital Projects Douglas Lane Utility Improvements (Hightower to Starnes) 245,000 Davis Blvdi'Mid-Cities Intersection (TEA 21) Utility 600,000 Relocation Telemetric Water Meter Ten-Year Replacement Program 300,000 '2008) Water Line Holiday Lane and College Circle 80,000 Water Line Holiday Lane and Iron Horse Blvd. 130,000 Water Storage Tank Site Upgrades - Johnson, Surrey and 300,000 Shady Grave Amundson Elevated Tank Rehabilitation - 90,000 Lift Station Expansion Blvd. 26 at Precinct Line 170,000 SUbtotal C.O. Utility Capital Projects 1,815.000 Capital Equipment Replacement Ambulance Replacement 220,000 Utility Department Camera Van Replacement 65,000 Subtotal C.O. Equipment Replacement 285,000 Total 2008 C.O. Sale $ 41760,000 CITY of CITY of CITY OF NORTH RICHLAND HILLS Department: Communications Presented by: Councilman John H. Lewis Subject: Announcements -Councilman Lewis Announcements Council Meeting Date: 3 -17 -2008 Agenda No. H.1 The North Richland Hills Police Department will hold a community meeting for residents living in District 6 on Tuesday, March "18th at Green Valley Elementary School. A meeting for residents in District 7 will be held on Tuesday, March 25 at Birdville High School. Both meetings begin at 7 p.m. For more information, visit www.nrhtx.com /police or call 817 -427 -7000. The North Richland Hills Public Library will close on Thursday, March 20th, to begin moving into its new building at 9015 Grand Avenue. During the transition, library patrons are welcome at to use the libraries in Bedford, Haltom City, Hurst, Richland Hills and Watauga. The library will reopen in its new location on Saturday, April '19th. Residents are invited to join us at 10 a.m. on April '19th for the grand opening and tours of the new facility. For more information, please call 817- 427 -6800. NRH20 is now hiring for the 2008 season and positions are available in all departments. Applicants must be at least 15 years old, but some positions have a minimum age requirement of 16. For more information, visit www.nrh2o.com or call 817- 427 -6500. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Heather Hollingsworth, Municipal Court. An e -mail was received from a resident whose son participated in the Teen Court program. She said she appreciated the support given to her son to help him reach his goals. She said the program is a great tool for the City and those involved with Teen Court should be commended for their work. CITY OF