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Home My WebLink AboutCIP 2003-03-14 Minutes CITY OF NORTH RICHLANDHILLS, TEXAS MINUTES OF CIP MEETING March 14, 2003 Present: * Lyle E. Welch, Chairman * Joann Johnson * Joe Tolbert * Oscar Trevino, Jr. (alternate) Frank Metts, Jr. David Whitson Tim Welch Larry J. Cunningham Steve Norwood Paulette Hartman Mike Curtis Larry Koonce Clay Caruthers Jimmy Cates Clifton Beck Sharon Murphy * Council CIP Committee Members Councilman Councilwoman Councilman Mayor Councilman Councilman Councilman City Manager Assistant City Manager Assistant to the City Manager Public Works Director Finance Director Budget Manager Public Works Superintendent Public Works Administrative Assistant Public Works Office Supervisor Item Discussion Action CIP Committee Chairman, Councilman Welch, called the meeting to order at 4:00 p.m. Councilman Welch announced to the CIP Committee that this would be his last CIP Meeting as Chairman. Approve Minutes of In the absence of Councilman Tolbert, Mayor No Action 3/21/2002 Meeting Trevino (CIP Committee alternate) moved that the minutes be approved. Councilwoman Johnson seconded the motion. Motion carried. 4:03 p.m. Councilman Tolbert and Councilman Metts present. 2003 Preventive The proposed 2003 Preventive Street Maintenance Mike Curtis/ Street Maintenance Program was presented to the Committee. The Jimmy Cates Program proposed program will consist of 16 streets being overlaid, 22 streets being slurry sealed and 33 streets being crack sealed. Mike Curtis, Public Works Director, discussed the objectives of the program and how streets are evaluated for each of the different techniques used. Minutes of CIP Meeting 3/14/2003 Page 1 of 2 Staff had received a request to review 2 additional streets for the program, Clift Street and Walter Street. Staff reported to the Committee that sufficient funds were available to include the 2 streets if so directed by the Committee. Staff explained to the Committee that time constraints could prevent the streets from being done this year, but if that happened minor repairs would be made this year and the streets would be included in the 2004 Preventive Street Maintenance Program. Councilwoman Johnson requested that staff also review the condition of Vance Street. Staff stated that they would review the condition of Vance, and make any necessary repairs needed. The Committee asked staff to provide a list of the streets that were not included in the 2003 Bond Program, but are included in the proposed 2003 Preventive Street Maintenance Program. Staff explained that some of the streets may not have been included in 2003 Preventive Street Maintenance Program if major drainage work would be required. Staff will provide a list of the streets to Council. Councilman Tolbert made the motion that the 2003 Preventive Street Maintenance Program be approved as presented, with Clift Street and Walter Street being included if time permits. Councilwoman Johnson seconded the motion. Motion carried. Staff will present the 2003 Preventive Street Maintenance Program to the City Council for formal approval at the March 24, 2003 Council Meeting. Minutes of CIP Meeting 3/14/2003 Page 2 of 2 CITY OF NORTH RICHLANDHILLS, TEXAS MINUTES OF CIP MEETING March 14, 2003 Present: * Lyle E. Welch, Chairman * Joann Johnson * Joe Tolbert * Oscar Trevino, Jr. (alternate) Frank Metts, Jr. David Whitson Tim Welch Larry J. Cunningham Steve Norwood Paulette Hartman Mike Curtis Larry Koonce Clay Caruthers Jimmy Cates Clifton Beck Sharon Murphy * Council CIP Committee Members Councilman Councilwoman Councilman Mayor Councilman Councilman Councilman City Manager Assistant City Manager Assistant to the City Manager Public Works Director Finance Director Budget Manager Public Works Superintendent Public Works Administrative Assistant Public Works Office Supervisor Item Discussion Action CIP Committee Chairman, Councilman Welch, called the meeting to order at 4:00 p.m. Councilman Welch announced to the CIP Committee that this would be his last CIP Meeting as Chairman. Approve Minutes of In the absence of Councilman Tolbert, Mayor No Action 3/21/2002 Meeting Trevino (CIP Committee alternate) moved that the minutes be approved. Councilwoman Johnson seconded the motion. Motion carried. 4:03 p.m. Councilman Tolbert and Councilman Metts present. 2003 Preventive The proposed 2003 Preventive Street Maintenance Mike Curtis/ Street Maintenance Program was presented to the Committee. The Jimmy Cates Program proposed program will consist of 16 streets being overlaid, 22 streets being slurry sealed and 33 streets being crack sealed. Mike Curtis, Public Works Director, discussed the objectives of the program and how streets are evaluated for each of the different techniques used. Minutes of CIP Meeting 3/14/2003 Page 1 of 2 Staff had received a request to review 2 additional streets for the program, Clift Street and Walter Street. Staff reported to the Committee that sufficient funds were available to include the 2 streets if so directed by the Committee. Staff explained to the Committee that time constraints could prevent the streets from being done this year, but if that happened minor repairs would be made this year and the streets would be included in the 2004 Preventive Street Maintenance Program. Councilwoman Johnson requested that staff also review the condition of Vance Street. Staff stated that they would review the condition of Vance, and make any necessary repairs needed. The Committee asked staff to provide a list of the streets that were not included in the 2003 Bond Program, but are included in the proposed 2003 Preventive Street Maintenance Program. Staff explained that some of the streets may not have been included in 2003 Preventive Street Maintenance Program if major drainage work would be required. Staff will provide a list of the streets to Council. Councilman Tolbert made the motion that the 2003 Preventive Street Maintenance Program be approved as presented, with Clift Street and Walter Street being included if time permits. Councilwoman Johnson seconded the motion. Motion carried. Staff will present the 2003 Preventive Street Maintenance Program to the City Council for formal approval at the March 24,2003 Council Meeting. Minutes of CIP Meeting 3/14/2003 Page 2 of 2 t Patricia Hutson City Secretary CITY OF NORTH RICHLAND HILLS, TEXAS CIP COMMITTEE MEETING MARCH 14,2003 AGENDA For the meeting to be conducted Thursday, March 14, 2003 at the North Richland Hills City Hall, 7301 N.E. Loop 820, in the Pre Council Chambers at 4:00 p.m. The items listed below are placed on the agenda for discussion and/or action. **************************************************************************************************** 1. Minutes of the CIP Committee Meeting, March 21, 2002. 2. 2003 Preventive Street Maintenance Program 3. Other Items 4. Adjournment CITY OF NORTH RICHLAND HILLS Department: Public Works Department Meeting Date: 3/14/2003 Subject: Approve Minutes from March 21,2002 CIP Meetinq Case/Item Number: 1 Consider approval of minutes from March 21, 2002 CIP Committee Meeting. oM i~~ C~-j-~ Mike Curtis Public Works Director ACTION TO BE TAKEN Discussion Only Procedural Change Information Only Possible City Council Policy Recommendation Page 1 of _ CITY OF NORTH RICH LAND HILLS, TEXAS MINUTES OF CIP MEETING March 21, 2002 Present: * Lyle E. Welch, Chairman * T. Oscar Trevino, Jr. * Joe Tolbert * Charles Scoma (alternate) Russ Mitchell Larry J. Cunningham Mike Curtis, P.E. Karen Bostic Clay Carruthers Paulette Hartman Jimmy Cates Sharon Murphy *Council CIP Committee Members Councilman Councilman Councilman Mayor Councilman City Manager Public Works Director Budget Director Internal Auditor/Financial Analyst Administrative Assistant to City Manager Public Works Superintendent Public Works Office Supervisor Item Discussion Action CIP Committee Chairman, Councilman Welch, called the meeting to order at 3:37 p.m. Approve Minutes of Councilman Tolbert moved that the minutes of No Action 11/02/2000 Meeting the 11/02/2000 CIP Meeting be approved. Councilman Trevino advised that Mayor Scoma's title was incorrectly shown in the minutes, and should be corrected. Motion was made to approve the minutes and the correction noted. Motion carried. 2002 Preventive Staff presented to the Committee the proposed Mike Curtis/ Street Maintenance 2002 Preventive Street Maintenance Program. Jimmy Cates Program The program will consist of 12 streets being asphalt overlaid, 15 streets being slurry sealed, 24 streets being crack sealed, and the white topping of one intersection. Staff explained to the committee what criteria is used to determine which method is best for a street. Chairman Welch asked for clarification on how the money could be used from the Permanent Street Maintenance Fund. He wanted to be sure it could be used for the other preventive street maintenance methods, and not just overlav. Staff Minutes of CIP Meeting 3/2112002 Page 1 of 2 explained that as long as the money was being used to do street maintenance to extend the life of the street the money could be used from that account. 3:55 p.m. Mayor Charles Scoma present. Staff explained the whitetopping technique to the committee. Whitetopping is similar to as asphalt overlay, but cement is used in place of asphalt. Whitetopping is usually done in an area where there is a large amount of truck traffic and stopping/starting, such as an intersection. It should last longer than asphalt. The committee asked staff what is required from developers to insure that streets do not fail. Staff explained that the Public Works Department requires soil types to be made to determine if the subgrade should be lime or cement stabilized. We also require a 2-year maintenance bond from the contractor. Councilman Tolbert made the motion to approve the 2002 Preventive Street Maintenance Program as presented. Councilman Trevino seconded the motion. Motion carried. Staff will present the 2002 Preventive Street Maintenance Program to the City Council for approval on April 8, 2002. The meetinq was adjourned at 4:45 p.m. Minutes of CIP Meeting 3/21/2002 Page 2 of 2 CITY OF NORTH RICHLAND HILLS Department: Public Works Department Meeting Date: 3/14/03 Subject: 2003 Preventive Street Maintenance Proqram Case/Item Number: 2 The Public Works Department has developed a 2003 Preventive Street Maintenance Program. The program consists of asphalt overlay (16 streets), slurry seal (22 streets), and crack seal (33 streets). Attached you will find a listing of the streets being considered. The streets identified to be overlaid are generally the streets that have the lowest condition rating. Public Works staff has looked at the streets with the lowest condition rating and made a determination as to which streets are eligible for a 2" HMAC Overlay. Staff also considered budget and the rate of pavement deterioration to develop the recommended list of streets to be overlaid. It was requested that staff review the conditions of Clift Street and Walter Road and consider them for this year's program. The condition of the streets do warrant an overlay, however the traffic volumes are considerably lower than the streets proposed. The cost to overlay both streets is estimated to be $35,000. Staff believes that there will be sufficient funds and time to include these streets in this year's program if approved by the CIP Committee. If these streets are not overlaid this year they will be included in next year's program and staff will perform the necessary maintenance this year to improve their condition. The estimated cost for the 2003 Preventive Street Maintenance Program is $615,217. City Council approved a $600,000 in the 2002/2003 Capital Projects Budget and we have a surplus of money left from last year's budget. Staff will be available at the meeting to answer any questions. 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'II ~ -J J-D1 I~ ~I,,""T ~KWY.I ~: :::~~:EDRIVE ·r~t$~;l~~ 1,7 {~..,~~~~/~. -~~ 8. BOCA RATON DRIVE ~ ~ þ k1n~ ~''': lWJl ~Dl 9. HIALEAH CIRCLE NORTH'~ BURSEiY ~~ ~ it::'; ~ ~ 1 I I ' I _ 1\ - -1 10'~ ~ 10. TIMBERIDGE DRIVE ~ 19~ ~ ~ 11..::1 -:" en -4 ' : ~ ~ 'l'TrF a,' =' ~;:..::v 9 8 - .-J 11. TIMBERHILL DRIVE ) f-:::: ¡ I "11 I\..;J ~ ~' - -:,J 1 . _ ë: ':::T :J;,f I , --Li i ~ :-U\ ~~ - í' 11 12. TOWNE PARK DRIVE UJ T"1 r--""::::' L ;:::- _I- J STARNES RO ":61~_ :F . '- ,'.:=' 13. BLENDESTREET _~~\::::::j E~ (;:=1-1 lI=~j:'g rOJ.I;'.["- ~6 !-.,~q.':.,. 5..~\,~ \.îL I ,_'cD ßf \ c: -g \ \:: - c ; III I L- '-~~/">I . èî;7'-. I 14. HUNTER LANE ''- --~ =r-...:¡. HI GiiTOWERDR. t:: .-=-~ j±U·'l'::;\I1_,,\, ORa'<\' ~; \ i ~ - 15. LITTLE RANCH ROAD . , , ~- ~~ 15 r::L~'"" ~~' ~cß~:J L - ~ - ' ~ I t~ ,:..L = _21'''''--:' h ---' ¡: --,,-- ~\:)~ - \ r· I 'ïfr ;,.,j; STREET tJ -' IÇ-;O _ '"""' ~ ~ "-;-1-2 '~,. 'r- \ I 1== f~:LL-~\-D-B: 16. HOLLAND I- -~ II t;;~¡:; I~H~P~AN DR__d n ~ !ÑÃ1\.Hïs"· ----'\ --= ~~ 17. KENDRA LANE IT \.¡þJ- Pllll'\'7;ìL&J ~'8 .~"--" ~ ' I rTì t£ ~\-:: 1 Q,~/ JlL )., L) j .,~I ;-~ I, , f---; CII Tl l í I'· 0.:......._',.: 18. HOLIDAY LANE t=-E!. ~"i'(».t:~ S/,Gl/lcir;fr' - - -MI16"CITIES BllVO. ~,~ )1 <- I-- I \y ¡:::::::.r- M I.D=-C,I-T-hES...;BL:,VD'":í ~~. h-T '- L&J(:.' / -, 19. OVERTON PARK I -' /~ \>--1- 0 ~) ;~·.:.6 l ~:/ ClïEi r 20. WENDELL DRIVE ~~~()'~5-~ I ~i ,)~~(~.~ '-I +ç' ~/ "'J.ltf 'T~ ~'8- ; .-\,:- .___'~.:o. ç-.""" +'" r/I i p 21. CHESWICK DRIVE - _-=~. ~ I (---n-"" --~?= . ~.'-.":::!. ~ ;-;.;::.::;1 ~f;;." J I~II..V' \ -'-. _ . >- f-J ' . 'ü.,\J /-;-<+- II ; 'ch '--'::..- : !t-~.' '" ~ 22. MEADOWRIDGE COURT IJ ~ 1 /~ -'< H 'r?f'~-~ . ~.El. ~. .', ,-- "::"::-Y:? , / \. ~ ~,"""ii;,:,'¡~ -:r-1 'to] \ .'. \ ~~" .' /~ hi J..~: iu-. /ðr~\\,\'\ ij \ "~~~'~ p I '-I' . . H./ LOOp, 820 \ !----'-·TT18.' '~A~O~D 2t!'..f> - I Ü:, I r~_18JJ ; _ I \ \ I . Hi' --1 t' '2 . -- - " ~ 7)('\-.,) 2~;':': II(T\ ~ 1lr p:4111 I ~;ifflI -"Fr I 'I§ ~ 1----. ~) - '1~ f-,22 ~C1_ ~/B'ED,F,OR~-EutE.rS:TRD. _C! 4 ~, . ~ I~ lJ=lq 0 I 't ~~ - "/ ~u. TW¥-1 2£~; ~ ~G"L,Et:lV,I.EWOR.!b. L&J~7~ .~,.. \ ~'l n 2+' §IT I $:;;.Fêi~ \~ c:: ~~ L~l .- ~ f-.\i'I' ,'"-r 3, Iw... ] -;:::Sui ~\2 . ~ 1,6 ~ rr--';j ^ GlE'VlEW DAl \. ;PI$EJ,~ ¡¿þt _-:.-:" \í.. ;:~.2 ~ I -Q .~) JI ~ I 121 ~/-j) 1 ~ I ~ 'q i hSr)¿ In ~;:--.1:- _ I '~I IIL~~/>.(/ I 1'----':, I It)~ It - r--':" ~ \, ::;~~~ f 9.." ) } I ¡ ((7:= iY;~:C:- - I \ P- "'ï~ '&-~r ~ ./' ',. ~ L 2 ! ~ rrrf-- ~I /~1~ ~ ~ ~\J:, ~;~~i I F-it I, I ê= rH ! ~ ~ TI ~ 13 ~-;::n r . ~IT.~' ~~} ~p E-t;-1 -t:::4 ~ ~~ ; à1t~~~~?~¡ï1~ : _liiÞ-~~ j.' \ I +:\ V- ~ ëI;[::,¡i¡ I! I r I ¡¡/rl( /C ~; '~ ~' I I -*rn ~ ¡jt,u.;,Þ":J I /'-- '-= ¡ " ;« ---;- ,,~- , 4"~ '~rlill ~~ t,- City of North Richland Hills Public Works Department Pavement Crack Seal Program 12/26/2002 ~ ~~~~~I ~ ~~ ~I 1 Holiday Lane (Hightower Drive to Starnes Road) 2,100 2,100 2 Acts Court (All) 550 2,650 3 Plumwood Drive (All) 1,300 3,950 4 Teakwood Court (All) 550 4,500 5 Brentwood Court (All) 550 5,050 6 Wentwood Court (All) 500 5,550 7 Red Oak Street (Woodhaven Road to Starnes Road) 2,800 8,350 8 Woodhaven Road (Amy Lane to Concrete Section) 1,550 9,900 9 Redwood Court (All) 550 1 0,450 10 Forrest Lane (All) 775 11 ,225 11 Timberhill Drive (All) 1,100 12,325 12 Boca Raton Drive (All) 1 ,400 13,725 13 Everglade Drive (All) 500 14,225 14 Jeffrey Street (Ashcraft Drive to Culdesac) 300 14,525 15 Gregg Court (All) 300 14,825 16 Amundson Drive (Amundson Road to Precinct Line Road) 5,450 20,275 17 Mary Drive (Culdesac to Stone Drive) 250 20,525 18 Bob Drive (Harwood Road to Lynda Lane) 1,000 21,525 19 Northridge Boulevard (Harwood Road to Lynda Lane) 1,100 22,625 20 North Richland Boulevard (Davis Boulevard to Crestwood Circle West) 1,000 23,625 21 Terry Drive (North Richland Boulevard to College Circle South) 200 23,825 22 Circle Drive (Culdesac) 530 24,355 23 Riddle Drive (All) 950 25,305 24 Rockdale Drive (All) 800 26,105 25 Bermuda Drive (Barbados Drive to Trinidad Drive) 800 26,905 26 Bahama Court (All) 350 27,255 27 Bermuda Court (All) 230 27,485 28 Rio De Janeiro Circle (All) 700 28,185 29 Bogota Drive (All) 900 29,085 30 Buenos Aires Drive (All) 3,100 32,185 31 Guadalajara Drive (Trinidad Drive to Buenos Aires Drive) 1,000 33,185 32 Arthur Drive (All) 900 34,085 33 lincolnshire lane (All) 1,100 35,185 1. HOLIDAY LANE 2. ACTS COURT 3. PLUMWOOD DRIVE 4. TEAKWOOD COURT 5. BRENTWOOD COURT 6. WENTWOOD COURT 7. RED OAK STREET 8. WOODHAVEN ROAD 9. REDWOOD COURT 10. FORREST LANE 11. TIMBERHILL DRIVE 12. BOCA RATON DRIVE 13. EVERGLADE DRIVE 14. JEFFREY STREET 15. GREGG COURT 16. AMUNDSON DRIVE 17. MARY DRIVE .., , . '" øa: 18. BOB DRIVE '\ .G<:"(.l c ~" ~ ,.-. 19. NORTHRIDGE BOULEVARD )---"""~ ./\ 20. NORTH RICHLAND BOULEVARD : 21. TERRY DRIVE 22. CIRCLE DRIVE 23. RIDDLE DRIVE 24. ROCKDALE DRIVE 25. BERMUDA DRIVE 26. BAHAMA COURT 27. BERMUDA COURT 28. RIO DE JANEIRO CIRCLE 29. BOGOTA DRIVE 30. BUENOS AIRES DRIVE 31. GUADALAJARA DRIVE 32. ARTHUR DRIVE 33. LINCOLNSHIRE LANE ! I~) L I , .'~ I 1 ~ -;<:} I ~ ) ,I I ¡ , ~ iAí' -,~ - 12 I; , ----.L 15 ,.,ï~ ) / .,//..- ~--~, ", ~, ,---- " ..... t---,~--..... ~~'1 --; l_--.:=:::L , r- I; ¡