HomeMy WebLinkAboutCIP 2002-03-21 Minutes Larry Koonce
Finance Director
CITY OF NORTH RICHLAND HILLS, TEXAS
CIP COMMITTEE MEETING
MARCH 21, 2002
AGENDA
For the meeting to be conducted Thursday, March 21, 2002 at the North Richland Hills
City Hall, 7301 N.E. Loop 820, in the Pre Council Chambers at 3:30 p.m. The items
listed below are placed on the agenda for discussion and /or action.
********************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
1. Minutes of the CIP Committee Meeting, November 2, 2000
2. 2002 Preventive Street Maintenance Program
3. Other Items
4. Adjournment
Q N IPE ID
S E P 1 1 2012
i
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Department Meeting Date: 3/21/2002
Subject: Approve Minutes from 11/02/2000 CIP Meeting Case /Item Number: 1
Consider approval of minutes from November 2, 2000 CIP Committee Meeting.
Mike Curtis
Public Works Director
9
ACTION TO BE TAKEN
Discussion Only Procedural Change
Information Only Possible City Council Policy Recommendation
Page 1 of _
CITY OF NORTH RICHLAND HILLS, TEXAS
MINUTES OF CIP MEETING
November 2, 2000
Present: * Lyle E. Welch, Chairman Councilman
• T. Oscar Trevino, Jr. Councilman
• Joe Tolbert Councilman
• Charles Scoma (alternate) Councilman
Larry J. Cunningham City Manager
Greg Dickens, P.E. Public Works Director
Mike Curtis, P.E. Assistant Public Works Director
Karen Bostic Budget Director
Paulette Hartman Administrative Assistant to City Manager
Jimmy Cates Public Works Superintendent
Ross Canton Public Works Administrative Assistant
Keith Wilson Accountant
Sharon Murphy Public Works Office Supervisor
*Council CIP Committee Members
Item Discussion Action
CIP Committee Chairman, Councilman Welch,
called the meeting to order at 4:05 p.m.
Approve Minutes of Councilman Trevino moved that the minutes of No Action
12/9/99 Meeting the 12/9/99 CIP Meeting be approved.
Councilman Tolbert seconded. Motion carried.
2000/1999 City Staff presented to the Committee the proposed Mike Curtis
Overlay Program 2000/2001 Overlay Program consisting of 10
streets.
Greg Dickens, Public Works Director, Mike
Curtis, Assistant Public Works Director, and
Jimmy Cates, P.W. Superintendent, reviewed the
process used in determining streets selected for
the Overlay Program.
Councilman Trevino made the motion to approve
the 2000/2001 Overlay Program as presented.
Councilman Tolbert seconded the motion.
Motion carried.
Staff will present the 2000/2001 Overlay Program
to the City Council for approval on November 13,
2000.
Minutes of CIP Meeting
11/02/00
Page 1 of 2
Item Discussion Action
Other Items Councilman Trevino requested staff review the Greg
effect the current annual expenditure for the Dickens/
overlay program is having on the overall Jimmy Cates
"condition rating" of NRH streets. He asked if
there was more money available for overlaying
streets, would the long term outcome be less
total money spent on reconstruction. Councilman
Trevino requested staff review increasing the
maintenance and adding some additional staff
and compare the total cost figures. It was
requested this should be done prior to the
2001/2002 budget process.
Councilman Trevino commented on the good job
the crews of the Street Division were doing.
The meeting was adjourned at 4:35 p.m.
Minutes of CIP Meeting
11/02/00
Page 2 of 2
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Department Meeting Date: 3/21/02
Subject: 2002 Preventive Street Maintenance Program Case /Item Number: 2
The Public Works Department has developed a 2002 Preventive Street Maintenance
Program. The program consists of asphalt overlay (13 streets), slurry seal (15 streets),
crack seal (24 streets) and whitetopping of one intersection. Attached you will find
information regarding each of these preventative methods, and the streets which are being
considered. A visual presentation will be shown at the meeting.
The streets identified to be overlaid are generally the streets that have the lowest condition
rating. The 2001 Street Inventory currently lists approximately 60 street segments with a
condition rating of 40 or less. Public Works staff looked at the streets with the lowest
condition rating and made a determination as to which streets are eligible for a 2" HMAC
Overlay. Staff also considered budget and the rate of pavement deterioration to develop
the recommended list of streets to be overlaid.
The estimated budget for the 2002 Preventive Street Maintenance Program is $620,000.
City Council approved $600,000 in the 2001/2002 Capital Projects Budget and $20,000
was approved in the Public Works Operations Budget.
Staff will be available at the meeting to answer any questions.
Respectfully submitted,
t.
ike Curtis
Public Works Director
ACTION TO BE TAKEN
Discussion Only Procedural Change
Information Only Possible City Council Policy Recommendation
Page 1 of _
CITY OF NORTH RICHLAND HILLS
PUBLIC WORKS DEPARTMENT
2002 PREVENTIVE STREET MAINTENANCE PROGRAM
The Public Works Department has implemented a Preventive Maintenance Program for
the 2002 year. This program is a first for the department. For several years, the Public
Works Department has been using a computer software application called Pavement
View Plus. Pavement View Plus is a pavement management tool that allows the Public
Works staff to efficiently manage all street segments in the city. The department has
collected data for several years and now plans to use the data to implement a
Preventive Street Maintenance Program for the 2002 year.
The following tasks were accomplished prior to the development of the Preventive
Street Maintenance Program.
• Establish a Road Network Knowledge Base.
• Determine the current condition of all streets in the City of North Richland Hills.
• Identify and prioritize a project list.
• Identify effective maintenance strategies.
• Optimize impact to street network based upon available funding.
The 2002 Preventive Street Maintenance Program is based upon cost - effective
maintenance activities that will prolong the pavement life of the selected streets.
Public Works staff reviewed the street information data, which helped Public Works staff
make the decisions on what methods of preventive maintenance activities could be
accomplished. This program is based upon budget, cost - effective treatment
techniques, and the relative importance of particular street pavement as defined by the
department.
Street and road networks are highly dependent upon the quality of the pavement.
Street pavements are designed to sustain specific traffic loads for a certain number of
years. The length of time describes the design life of the pavement after which the
pavement will ultimately fail and require substantial rehabilitation. The life of a
pavement is dependent on continuous maintenance. Studies have shown that a well
managed Preventive Street Maintenance Program will keep the pavement in good
condition and will result in a four to five time smaller investment in total maintenance
costs. A Preventive Street Maintenance Program will help to maximize pavement life,
thus avoiding any premature need to reconstruct the street.
The 2002 Preventive Street Maintenance Program is being implemented to help
maximize every available maintenance dollar to avoid the rapid drop -off in quality that
occurs as pavement ages.
The Public Works Department will overlay 5.60 lane miles of streets, slurry seal 10
street miles, crack seal over 12 miles of streets, and reconstruct an intersection with a
new technique called Ultra Thin Whitetopping. The pavement maintenance techniques
recommended in this program will help to maintain a lower deterioration rate for the City
streets.
Four pavement techniques will be used in the 2002 program.
• Crack Sealing is a preventive maintenance activity that is done to prevent water
from passing through the pavement crack, which can saturate the road base and
lead to pavement failure.
• Slurry Sealing is done to extend the life of the driving surface of a street. The
materials used to create slurry seal are aggregate, asphalt emulsion and fillers.
• 2 -inch Asphalt Overlay is done to extend the pavement life cycle. Hot -Mix Asphalt
Concrete is used to create a 2 -inch pavement surface.
• Ultra Thin White Topping reduces interim maintenance and provides a durable
driving surface. Ultra Thin White Topping is a 2 -inch Portland Concrete cement
surface.
The attached Exhibit 1 explains the Pavement Life Cycle.
2002 PREVENTIVE MAINTENANCE PROGRAM
Public Works Department
March 11, 2002
Page 2 of 3
EXHIBIT 1
CONDITION PAVEMENT LIFE CYCLE
EXCELLENT
GOOD 40 % Drop in Quality
75 % of Life
FAIR
POOR 40 % Drop in Quality
VERY POOR 12 %of Life
FAILED
TIME
Source: "Pavement Management Systems ", American Public Works Association
Pavement generally deteriorates 40 percent during its first 75 percent of life. If, for
example, pavement is designed to last 20 years, it would take 15 years before its quality
dropped 40 percent. After deterioration starts, the decline accelerates. By the time the
pavement is 18 years old, it will have dropped another 40 percent. The more that the
quality drops off, the higher the cost to implement repairs. Thus, it is critical that as a
pavement approaches the initial 40 percent deterioration marks, substantial pavement
treatment is implemented to extend the life of the pavement. Proper treatment and
timing can restore much of the pavement lost to deterioration and significantly extend
the pavement life.
2002 PREVENTIVE MAINTENANCE PROGRAM
Public Works Department
March 11, 2002
Page 3 of 3
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City of North Richland Hills, Texas
Public Works Streets
February 22, 2002
Pavement Crack Seal Program
Number Streets Length Feet Accumulative Table;
Holiday Lane
1 Mid - Cities Boulevard/Bogart 2,645 2,645
Holiday Lane
2 Dick Lewis Drive /Northeast Loop 820 2,000 4,645
Rumfield Road
3 Precinct Line Road /Eden Rd. 2,700 7,345
Richland Plaza
4 Grapevine H ig hwa /B roadway Ave. 3,500 10,845
Smithfield Road
5 Hightower Drive /Green Valley Drive 3,800 14,645
Main Street
6 Smithfield Road /Amundson Road 2,550 17,195
Amundson Road
7 Main Street/Cardinal Lane 1,450 18,645
Glenview Drive
8 Grapevine Highway to Royal Court 8,700 27,345
Crosstimber Lane
9 IHightower Drive /Starnes Road 2,450 29,795
Bursey Road
10 Smithfield Road /Rufe Snow Drive 2,800 32,595
Chapman Drive
11 Smithfield Road /Rufe Snow Drive 8,200 40,795
Post Oak Drive
12 Starnes Road /Hewitt Drive 3,600 44,395
Little Ranch Road
13 Chapman Drive /Mid - Cities Boulevard 2,600 46,995
Susan Lee Lane
14 Lola Drive/Bogart Drive 4,300 51,295
Ashcraft Drive
15 Eden Road/Bradley Drive 1,500 52,795
Bedford Euless Road
16 Grapevine Highway/Airport Freeway 3,100 55,895
Brockwood Court
17 Holiday Lane /Culdesac 600 56,495
Central Avenue
18 Sable Lane/Chapman Drive 1,800 58,295
Cortland Drive
19 Smithfield Road /Hewitt Drive 1,0001 59,295
City of North Richland Hills, Texas
Public Works Streets
February 22, 2002
Pavement Crack Seal Program
t
Streets Length F ..
qq;jML!la ingTab
r.
Coventry Circle
20 Crabtree Lane/Crabtree Lane 1,500 60,795
Coventry Court
21 Coventry Circle/Dead End 650 61,445
Cox Lane
22 Turner Drive/Cross Drive 700 62,145
Crabtree Lane
23 7124 Crabtree/Starnes Road 1,100 63,245
Cross Keys Circle
24 Crabtree Lane/Starnes Road 1,400 64,64511
PAVEMENT CRACK SEAL
PROGRAM 2002
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16. BEDFORD EULESS ROAD
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'7. BROCKWOOD COURT
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'8. CENTRAL AVENUE -
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19. CORTLAND DRIVE _
20. COVENTRY CIRCLE E'�Q`���
21. COVENTRY COURT -
22. COX LANE I `
*ABTREELANE
24. CROSS KEYS CIRCLE
CITY OF NORTH RICHLAND HILLS, TEXAS
MINUTES OF CIP MEETING
March 21, 2002
Present: * Lyle E. Welch, Chairman
* T. Oscar Trevino, Jr.
* Joe Tolbert
* Charles Scoma (alternate)
Russ Mitchell
Larry J. Cunningham
Mike Curtis, P.E.
Karen Bostic
Clay Carruthers
Paulette Hartman
Jimmy Cates
Sharon Murphy
*Council CIP Committee Members
Councilman
Councilman
Councilman
Mayor
Councilman
City Manager
Public Works Director
Budget Director
Internal Auditor/Financial Analyst
Administrative Assistant to City Manager
Public Works Superintendent
Public Works Office Supervisor
Item Discussion Action
CIP Committee Chairman, Councilman Welch,
called the meeting to order at 3:37 p.m.
Approve Minutes of Councilman Tolbert moved that the minutes of No Action
11/02/2000 Meeting the 11/02/2000 CIP Meeting be approved.
Councilman Trevino advised that Mayor Scoma's
title was incorrectly shown in the minutes, and
should be corrected. Motion was made to
approve the minutes and the correction noted.
Motion carried.
2002 Preventive Staff presented to the Committee the proposed Mike Curtis/
Street Maintenance 2002 Preventive Street Maintenance Program. Jimmy Cates
Program The program will consist of 12 streets being
asphalt overlaid, 15 streets being slurry sealed,
24 streets being crack sealed, and the white
topping of one intersection.
Staff explained to the committee what criteria is
used to determine which method is best for a
street.
Chairman Welch asked for clarification on how
the money could be used from the Permanent
Street Maintenance Fund. He wanted to be sure
it could be used for the other preventive street
maintenance methods, and not just overlay. Staff
Minutes of CIP Meeting
3/21/2002
Page 1 of 2
explained that as long as the money was being
used to do street maintenance to extend the life
of the street the money could be used from that
account.
3:55 p.m. Mayor Charles Scoma present.
Staff explained the whitetopping technique to the
committee. Whitetopping is similar to as asphalt
overlay, but cement is used in place of asphalt.
Whitetopping is usually done in an area where
there is a large amount of truck traffic and
stopping/starting, such as an intersection. It
should last longer than asphalt.
The committee asked staff what is required from
developers to insure that streets do not fail. Staff
explained that the Public Works Department
requires soil types to be made to determine if the
subgrade should be lime or cement stabilized.
We also require a 2-year maintenance bond from
the contractor.
Councilman Tolbert made the motion to approve
the 2002 Preventive Street Maintenance Program
as presented. Councilman Trevino seconded the
motion. Motion carried.
Staff will present the 2002 Preventive Street
Maintenance Program to the City Council for
approval on April 8, 2002.
The meeting was adjourned at 4:45 p.m.
Minutes of CIP Meeting
3/21/2002
Page 2 of 2
CITY OF NORTH RICHLAND HILLS, TEXAS
MINUTES OF CIP MEETING
March 21, 2002
Present:
* Lyle E. Welch, Chairman
* T. Oscar Trevino, Jr.
* Joe Tolbert
* Charles Scoma (alternate)
Russ Mitchell
Larry J. Cunningham
Mike Curtis, P.E.
Karen Bostic
Clay Carruthers
Paulette Hartman
Jimmy Cates
Sharon Murphy
*Council CIP Committee Members
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Councilman
Councilman
Councilman
Mayor
Councilman
City Manager
Public Works Director
Budget Director
Internal Auditor/Financial Analyst
Administrative Assistant to City Manager
Public Works Superintendent
Public Works Office Supervisor
Item Discussion Action
CIP Committee Chairman, Councilman Welch,
called the meeting to order at 3:37 p.m.
Approve Minutes of Councilman Tolbert moved that the minutes of No Action
11/02/2000 Meeting the 11/02/2000 CIP Meeting be approved.
Councilman Trevino advised that Mayor Scoma's
title was incorrectly shown in the minutes, and
should be corrected. Motion was made to
approve the minutes and the correction noted.
Motion carried.
2002 Preventive Staff presented to the Committee the proposed Mike Curtis/
Street Maintenance 2002 Preventive Street Maintenance Program. Jimmy Cates
Program The program will consist of 12 streets being
asphalt overlaid, 15 streets being slurry sealed,
24 streets being crack sealed, and the white
topping of one intersection.
Staff explained to the committee what criteria is
used to determine which method is best for a
street.
Chairman Welch asked for clarification on how
the money could be used from the Permanent
Street Maintenance Fund. He wanted to be sure
it could be used for the other preventive street
maintenance methods, and not just overlay. Staff
Minutes of CIP Meeting
3/21/2002
Page 1 of 2
· .,
explained that as long as the money was being
used to do street maintenance to extend the life
of the street the money could be used from that
account.
3:55 p.m. Mayor Charles Scoma present.
Staff explained the whitetopping technique to the
committee. Whitetopping is similar to as asphalt
overlay, but cement is used in place of asphalt.
Whitetopping is usually done in an area where
there is a large amount of truck traffic and
stopping/starting, such as an intersection. It
should last longer than asphalt.
The committee asked staff what is required from
developers to insure that streets do not fail. Staff
explained that the Public Works Department
requires soil types to be made to determine if the
subgrade should be lime or cement stabilized.
We also require a 2-year maintenance bond from
the contractor.
Councilman Tolbert made the motion to approve
the 2002 Preventive Street Maintenance Program
as presented. Councilman Trevino seconded the
motion. Motion carried.
Staff will present the 2002 Preventive Street
Maintenance Program to the City Council for
approval on April 8, 2002.
The meeting was adjourned at 4:45 p.m.
Minutes of CIP Meeting
3/21/2002
Page 2 of 2