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HomeMy WebLinkAboutCIP 1998-11-05 Minutes CITY OF NORTH RICH LAND HillS, TEXAS MINUTES OF CIP MEETING November 5, 1998 Present: * Lyle E. Welch, Chairman * Don Phifer * Frank Metts * Charles Scoma Cheryl Lyman Larry Cunningham Randy Shiflet Greg Dickens, P.E. Larry Koonce Rex McEntire Marty Wieder Kevin Miller, P.E. Mike Curtis, P. E. James Saint Margaret Ragus Julia Skare Mark Bradley Jimmy Cates Sharon Murphy Councilman Mayor Pro Tem Councilman Mayor Councilwoman City Manager Deputy City Manager Public Works Director Finance Director Attorney for the City Economic Development Director Assistant Public Works Director CIP Coordinator Assistant to the City Manager Budget Analyst Staff Engineer ROW Agent P. W. Superintendent/Streets P. W. Office Supervisor * Council CIP Committee Members Item Discussion Action Approve Minutes Councilman Metts moved that the minutes of the No Action of 12/9/97 12/9/97 CIP Meeting be approved. Councilman MeetinQ Welch seconded. Motion carried. At 3:40 p.m., CIP Committee Chairman Welch made the motion to recess for 15 minutes. Councilman Metts seconded the motion. The meeting was recessed for 15 minutes. At 3:55 p.m. the meeting was called to order. Drainage Problem Mike Curtis, CIP Coordinator, described the Kevin Miller/ at 8441 Glenann drainage problem that the property owners living Mike Curtis Drive at 8441 Glenann were experiencing. During heavy rains water collects on Sherri Lane and backs up into his yard on the north side. Water also rises above the curb on Glenann and enters his yard on the west side of his house and enters through the weep holes. Mr. Curtis then introduced Kevin Miller, Assistant Public Works Director, who had spoken with the property owners and had investigated the Minutes of CIP Meeting 11/05/98 Page 10f3 problem. Mr. Miller presented two alternatives that could help mitigate the problem. Alternate 1 would involve constructing a flume and drainage pipe inside an existing easement between Lots 16 & 17 (located directly across the street from 8441 Glenann), and extending a 42" storm drain, as well as constructing additional inlets on Glenann Drive, Sherri Lane, and Randy Drive. The total cost for Alternate 1 is $157,000 Alternate 2 involves constructing a flume and drainage pipe inside the existing drainage easement between Lots 16 & 17, but only construct inlets on Glenann Drive and Sherri Lane. Total cost for Alternate 2 is $71,000. Liability concerns were discussed with the Attorney for the City should the proposed improvements cause flooding to the property located to the east (8437 Glenann). Councilman Frank Metts made the motion that Alternate 2 be pursued, with direction for staff to contact the property owners at 8437 and 8441 Glenann Drive and request they sign a "hold harmless" agreement, inform the property owners of Lots 16 and 17 of the proposed drainage improvements, survey site in more detail, revise cost estimate, and develop budget. Upon completion of the detailed study, the budget should be presented to Council for consideration. Mayor Pro T em Don Phifer seconded the motion. Motion carried. Traffic Signal on Mike Curtis, CIP Coordinator, explained to the Greg Dickens Holiday Lane at Committee that this is the second time a request Trinidad Drive for a signal light on Holiday Lane at Trinidad Drive has been considered by the CIP Committee. The first request was at the April 8, 1997 meeting, where the Committee directed staff to determine if a light was warranted and what the cost would be. Staff presented the cost estimates and information showing that a light was warranted to the Committee at the 10/10/97 CIP Meeting. The committee at that time had some concerns regarding the close proximity to the other signal lights on Holidav Lane, and the Minutes of CIP Meeting 11/05/98 Page 2 of 3 request was denied. A citizen living on Acapulco Drive requested the Committee reconsider installation of the light due to the proposed planned development of 143 single family lots along the east side of Holiday Lane. Staff related that the developer has agreed to pay 10% of the cost for the installation of a signal light at this location as part of the zoning change which was previously approved. Motion was made by Mayor Pro Tem Don Phifer and seconded by Councilman Frank Metts that the Committee acknowledged the signal light was warranted at this location. Action was tabled until the plat for the planned development goes before Council for approval when installation of the light would then become a condition for approval of the plat. Motion carried. City Overlay Greg Dickens, Public Works Director, and Jimmy No Action Program - Cates, Public Works Superintendent, reviewed Required Selection Process with the Committee and answered questions regarding the process they use in determining the streets selected to be on the Overlay Program. It was the Committee's recommendation that Staff continue to use this procedure. 1998/99 City Staff presented to the Committee the proposed Greg Overlay Program 1998/99 Overlay Program, consisting of 11 Dickens/Jimmy streets. Estimated cost for the proposed Cates program is $565,856. The total approved budget is $577,450. The Committee approved the list of 11 streets, but requested Staff also investigate a portion of Jerri Jo Drive, that is in severe need of repair. Staff should review Jerri Jo Drive, develop a cost estimate, and if the funding allows, add to the 1998/99 Overlay Program. When this analysis is complete, the 1998/99 Overlay Program should be presented to Council for approval. Minutes of CIP Meeting 11/05/98 Page 3 of 3 CITY OF NORTH RICHLAND HILLS, TEXAS MINUTES OF CIP MEETING November 5, 1998 Present: * Lyle E. Welch, Chairman * Don Phifer * Frank Metts * Charles Scoma Cheryl Lyman Larry Cunningham Randy Shiflet Greg Dickens, P.E. Larry Koonce Rex McEntire Marty Wieder Kevin Miller, P.E. Mike Curtis, P.E. James Saint Margaret Ragus Julia Skare Mark Bradley Jimmy Cates Sharon Murphy Councilm Mayor Pro Councilman Mayor Councilwoman City Manager Deputy City Manager Public Works Director Finance Director Attorney for the City Economic Development Director Assistant Public Works Director CIP Coordinator Assistant to the City Manager Budget Analyst Staff Engineer ROW Agent P. W. Superintendent/Streets P. W. Office Supervisor * Council CIP Committee Members Item Discussion Action Approve Minutes Councilman Metts moved that the minutes of the No Action of 12/9/97 12/9/97 CIP Meeting be approved. Councilman MeetinQ Welch seconded. Motion carried. At 3:40 p.m., CIP Committee Chairman Welch made the motion to recess for 15 minutes. Councilman Metts seconded the motion. The meeting was recessed for 15 minutes. At 3:55 p.m. the meetinQ was called to order. Drainage Problem Mike Curtis, CIP Coordinator, described the Kevin Miller/ at 8441 Glenann drainage problem that the property owners living Mike Curtis Drive at 8441 Glenann were experiencing. During heavy rains water collects on Sherri Lane and backs up into his yard on the north side. Water also rises above the curb on Glenann and enters his yard on the west side of his house and enters through the weep holes. Mr. Curtis then introduced Kevin Miller, Assistant Public Works Director, who had spoken with the property owners and had investigated the Minutes of CIP Meeting 11/05/98 Page 1 of 3 problem. Mr. Miller presented two alternatives that could help mitigate the problem. Alternate 1 would involve constructing a flume and drainage pipe inside an existing easement between Lots 16 & 17 (located directly across the street from 8441 Glenann), and extending a 42" storm drain, as well as constructing additional inlets on Glenann Drive, Sherri Lane, and Randy Drive. The total cost for Alternate 1 is $157,000 Alternate 2 involves constructing a flume and drainage pipe inside the existing drainage easement between Lots 16 & 17, but only construct inlets on Glenann Drive and Sherri Lane. Total cost for Alternate 2 is $71,000. Liability concerns were discussed with the Attorney for the City should the proposed improvements cause flooding to the property located to the east (8437 Glenann). Councilman Frank Metts made the motion that Alternate 2 be pursued, with direction for staff to contact the property owners at 8437 and 8441 Glenann Drive and request they sign a "hold harmless" agreement, inform the property owners of Lots 16 and 17 of the proposed drainage improvements, survey site in more detail, revise cost estimate, and develop budget. Upon completion of the detailed study, the budget should be presented to Council for consideration. Mayor Pro Tem Don Phifer seconded the motion. Motion carried. Traffic Signal on Mike Curtis, CIP Coordinator, explained to the Greg Dickens Holiday Lane at Committee that this is the second time a request Trinidad Drive for a signal light on Holiday Lane at Trinidad Drive has been considered by the CIP Committee. The first request was at the April 8, 1997 meeting, where the Committee directed staff to determine if a light was warranted and what the cost would be. Staff presented the cost estimates and information showing that a light was warranted to the Committee at the 10/10/97 CIP Meeting. The committee at that time had some concerns regarding the close proximity to the other signal lights on Holiday Lane, and the Minutes of CIP Meeting 11/05/98 Page 2 of 3 request was denied. A citizen living on Acapulco Drive requested the Committee reconsider installation of the light due to the proposed planned development of 143 single family lots along the east side of Holiday Lane. Staff related that the developer has agreed to pay 10% of the cost for the installation of a signal light at this location as part of the zoning change which was previously approved. Motion was made by Mayor Pro T em Don Phifer and seconded by Councilman Frank Metts that the Committee acknowledged the signal light was warranted at this location. Action was tabled until the plat for the planned development goes before Council for approval when installation of the light would then become a condition for approval of the plat. Motion carried. City Overlay Greg Dickens, Public Works Director, and Jimmy No Action Program - Cates, Public Works Superintendent, reviewed Required Selection Process with the Committee and answered questions regarding the process they use in determining the streets selected to be on the Overlay Program. It was the Committee's recommendation that Staff continue to use this procedure. 1998/99 City Staff presented to the Committee the proposed Greg Overlay Program 1998/99 Overlay Program, consisting of 11 Dickens/Jimmy streets. Estimated cost for the proposed Cates program is $565,856. The total approved budget is $577,450. The Committee approved the list of 11 streets, but requested Staff also investigate a portion of Jerri Jo Drive, that is in severe need of repair. Staff should review Jerri Jo Drive, develop a cost estimate, and if the funding allows, add to the 1998/99 Overlay Program. When this analysis is complete, the 1998/99 Overlay Program should be presented to Council for approval. Minutes of CIP Meeting 11/05198 Page 3 of3