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HomeMy WebLinkAboutCC 2006-03-06 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCil OF THE CITY OF NORTH RICHlAND HillS, TEXAS, HELD IN THE CITY HAll, 7301 NORTHEAST lOOP 820 - MARCH 6, 2006 WORK SESSION The City Council of the City of North Richland Hills, Texas met in Work Session on the 6th day of March, 2006 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tim Welch John Lewis Jo Cox Suzy Compton David Whitson Nancy Bielik Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Karen Bostic Patricia Hutson George Staples Mary Edwards John Pitstick Larry Koonce Mike Curtis Andy Jones Kyle Spooner Drew Corn Jimmy Cates Richard Abernethy Absent: JoAnn Johnson Call to Order Mayor Mayor Pro Tem Councilman Councilwoman Councilwoman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary City Attorney Public Information Officer Director of Planning & Development Finance Director Public Works Director Fire Chief Director of Information Services Budget Director Public Works Operations Manager Assistant to City Manager Councilwoman Mayor Trevino called the Work Session to order at 6:00 p.m. A.O Discuss Items from Reqular March 6, 2006 City Council Meetinq There were no items discussed. B.1 IR 2006-030 - Texas Department of Transportation - Alternates for Loop 820 - Update City Council Minutes March 06, 2006 Page 2 Mr. Mike Curtis introduced TxDOT representatives and TxDOT's consultants, Lockwood, Andrews and Newnam, Inc. (LAN) and Carter & Burgess. The representatives provided an update of the Loop 820 widening project. At the Council's December 12,2005 work session, TxDOT presented different alternates for the Loop 820 projects. TxDOT has also conducted similar meetings with other cities along the corridor. The input received from the impacted cities has been reviewed and the updated plan is being presented. Requests for local access to managed lanes are currently being finalized. At this time TxDOT is moving forward with North Richland Hills' request for managed access at Bedford-Euless Road, but the access point could change after the input received from the public meetings and additional operational studies are completed. Council's request for aesthetic treatments on the Iron Horse Drive and Holiday Lane Bridges will be carried forward. Another concern of Council was the use of concrete barriers to separate the managed lanes from the general purpose lanes. TxDOT believes that a barrier separated system is the best and safest way to move the commuters. Council was advised that the CDA was being repackaged at this time with IH 820, Airport Freeway and portions of 1-35. Council was shown the various access points and design features. A public meeting is tentatively scheduled for the end of May and the public hearing is expected to be held during the fall of 2006. Mayor Trevino advised he would like to send another letter to TxDOT thanking them for the points they have agreed on with the City, and to address the points they are not in agreement. Mayor Trevino felt the City needed to continue to question the concrete barrier to separate the managed lanes. Mayor Trevino would like to see more proof that the concrete barrier is the safest method and he would like to see them address the congestion at the slip ramps. Mayor Trevino advised that even though the Regional Transportation Council (RTC) is saying that the IH 820 section should go first, he felt the point should continue to be emphasized. He would also like to send a letter to RTC requesting that it be placed on their agenda as to what section is first. The Council concurred with the letters suggested by the Mayor. B.2 IR 2006-031 - Traininq on Chanqes to the Electronic Aqenda System Mr. Kyle Spooner, Director of Information Services, advised that since the implementation of the electronic agenda system there have been a few minor problems related to the use of the CD/RW CDs being used to save the agenda files. Staff is implementing the use of USB (Jump) drives due to the issues being encountered. This type of storage device is more flexible and error free than the CDs. Mr. Spooner demonstrated the use of the USB drive with the electronic agenda system. Mr. Spooner advised Council that they would need to turn their Jump drives back in after each Council meeting. Mr. Spooner showed Council how to save their agendas to their hard drive if they wanted to keep copies of their agendas. The Council agreed to return their jump drives after each Council meeting. C.O Adjournment City Council Minutes March 06, 2006 Page 3 Mayor Trevino announced at 6:43 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.O CALL TO ORDER Mayor Trevino called the meeting to order March 06, 2006 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Tim Welch John Lewis Jo Cox Suzy Compton Nancy Bielik David Whitson Mayor Mayor Pro T em Councilman Councilwoman Councilwoman Councilwoman Councilman Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Patricia Hutson George Staples City Manager Assistant City Manager Assistant City Manager City Secretary Attorney Absent: JoAnn Johnson Councilwoman A.1 INVOCATION Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) City Council Minutes March 06, 2006 Page 4 None. A.4 CITIZENS PRESENTATION Ms. Laverne O'Steen, 8429 Emerald Circle, showed to the Council the plat for Emerald Lakes and pointed out the retaining wall and easement. Ms. O'Steen commented that the retaining wall was not on her property but on the easement. Ms. O'Steen also advised that at one of the earlier meetings in which she spoke during citizens presentation, the Mayor had asked Staff to write a letter to the citizens and Homeowners Association and that she had not seen any letters or heard from Staff. Mayor Trevino asked the Public Works Director, Mike Curtis, to explain an easement. Mr. Curtis advised that in this case, the easement is a drainage easement. The purpose of the easement is to mark the limits of the 100 year flood. Mr. Curtis advised that easements are located on private property. Mr. Curtis advised that the majority of Lot 40 is a drainage easement and there are also drainage easements located along the rear of all the residential properties. In this case, the easements are not city property. Mayor Trevino asked Mr. Bass to respond to Ms. O'Steen's inquiry about the letter. Mr. Bass advised that a letter had been sent in January to the Emerald Lakes Homeowners Association. Mr. Bass read the letter addressed to JoAnn Stout, Director of Neighborhood Services, which the Homeowners Association had sent in response to the City's letter. Mayor Trevino requested that Ms. O'Steen be provided with a copy of the letter. A.S REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.O APPROVAL OF CONSENT AGENDA ITEMS APPROVED B1. FP 2006-01 CONSIDERATION OF A REQUEST FROM ROBERT MCKINNEY TO APPROVE THE FINAL PLAT OF LOT 1, BLOCK 1, MCKINNEY ADDITION (LOCATED IN THE 9400 BLOCK OF KIRK LANE -1.00 ACRE). City Council Minutes March 06, 2006 Page 5 B2. AP 2006-01 CONSIDERATION OF A REQUEST FROM STONE VILLAS JOINT VENTURE TO APPROVE AN AMENDED PLAT OF BLOCK 18, LOTS 1-13, BLOCKS A, BAND C, STONYBROOKE ADDITION (LOCATED IN THE 8400 BLOCK OF HIGHTOWER DRIVE - 2.273 ACRES). B3. AP 2006-01 CONSIDERATION OF A REQUEST FROM STONE VILLAS JOINT VENTURE TO APPROVE AN AMENDED PLAT OF BLOCK 18, LOTS 1-13, BLOCKS A, BAND C, STONYBROOKE ADDITION (LOCATED IN THE 8400 BLOCK OF HIGHTOWER DRIVE - 2.273 ACRES). MAYOR PRO TEM WELCH MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN BIELIK SECONDED THE MOTION. Motion to approve carried 6-0. C.O PUBLIC HEARINGS There were no items for this category. D.O PLANNING & DEVELOPMENT D.1 FP 2005-09 CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT, FLP TO APPROVE THE FINAL PLAT OF THORNBRIDGE EAST PHASE II (LOCATED IN THE 8100 BLOCK OF PRECINCT LINE ROAD -14.582 ACRES). Applicant was not present. Item was moved to the end of the meeting. E.O PUBLIC WORKS E.1 PW 2006-006 APPROVE 2006 PREVENTIVE STREET MAINTENANCE PROGRAM APPROVED The CIP Committee, chaired by Mayor Pro Tem Welch, met on February 23, 2006 and reviewed the 2006 Preventive Street Maintenance Program presented by the Public Works Staff. The Committee is recommending approval of the program consisting of 12 streets for asphalt overlay, 25 streets for slurry seal and 32 streets to be crack sealed. The estimated cost for the 2006 Preventive Street Maintenance Program is City Council Minutes March 06, 2006 Page 6 $579,436. The City Council approved $600,000 for the program in the 2005/2006 Capital Projects Budget. Mr. Jimmy Cates, Public Works Operations Manager, and Mayor Pro Tem Welch presented the item. Staff and the Committee recommend approval of the program to the City Council. COUNCILMAN LEWIS MOVED TO APPROYE PW 2006-006, MAYOR PRO TEM WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.O GENERAL ITEMS F.1 PU 2006-017 AUTHORIZE PURCHASE OF FIRE DEPARTMENT AERIAL LADDER TRUCK FROM AROUND THE CLOCK AMERICAN LAFRANCE IN THE AMOUNT OF $869,666. APPROVED Purpose of item is for Council to consider the purchase of a new aerial ladder fire truck to replace Unit 931, a 20 year old unit that will be moved to reserve status. The truck was included in the 2005/06 Capital Projects Budget. Total amount budgeted for the truck and auxiliary equipment was $901,900. The truck and equipment will be financed in accordance with the approved CIP plan as part of the Certificates of Obligation sale in April. Certificates of Obligation in the amount of $902,000 will be issued for the Aerial Ladder Truck and auxiliary equipment. A committee reviewed and evaluated the three bids submitted for the Aerial Ladder Truck and the committee is recommending the purchase from Around the Clock American LaFrance. Chief Andy Jones presented the item. In response to questions from the Council, Chief Jones advised the new unit would be stationed at Fire Station 3 and the reserve unit would be located at one of the other stations. The estimated delivery time of the truck is 360 days after the acknowledgement of the award of the contract. COUNCILWOMAN COMPTON MOVED TO APPROVE PU 2006-017 AUTHORIZING THE PURCHASE OF FIRE DEPARTMENT AERIAL LADDER TRUCK FROM AROUND THE CLOCK AMERICAN LAFRANCE IN THE AMOUNT OF $869,666. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. City Council Minutes March 06, 2006 Page 7 F.2 GN 2006-021 AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION, RESOLUTION NO. 2006-017 APPROVED Mr. Larry Koonce, Finance Director, presented the item. Item is to authorize the City Secretary to publish the notice of intent to issue Certificates of Obligation in an amount not to exceed $11,335,000. Of this amount, $8,750,000 will be issued for the library project, $2,095,000 will be issued for improvements at NRH20 and $1,490,000 will be issued for fire, public works and golf course replacement equipment. COUNCILMAN WHITSON MOVED TO APPROVE GN 2006-021 AND PASS RESOLUTION No. 2006- 017 AUTHORIZING THE CITY SECRETARY TO PUBLISH THE INTENT TO ISSUE CERTIFICATES OF OBLIGATION NOT TO EXCEED $11,335,000. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.3 PU 2006-018 AUTHORIZATION TO REJECT BIDS FOR HV AC REPLACEMENT PROJECT APPROVED Mr. Larry Koonce, Finance Director, presented the item. Formal bids were solicited for the HVAC replacement at City Hall and the Library. After the bids were opened, Staff discovered that the bid specification was inadvertently sent out with a specific brand and model number without specifying that an "or equal" product would be acceptable. This is not in compliance with current purchasing policies or past practices for product specifications and Staff is recommending the bids be rejected, specifications be revised and the project be rebid. COUNCILWOMAN BIELIK MOVED TO APPROVE PU 2006-018 TO REJECT BIDS FOR THE HV AC REPLACEMENT PROJECT AND AUTHORIZE STAFF TO REVISE THE SPECIFICATIONS AND REBID THE PROJECT. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.4 INFORMATION AND REPORTS City Council Minutes March 06, 2006 Page 8 Councilwoman Compton made the following announcements: The final session of the 2006 SmartScape Garden Series will be held at 7 p.m. on Thursday, March 9th, at the North Richland Hills Public Library. The topic will be "Composting 101." For more information, please call 817-427-6651. Put on your walking shoes or roller blades and join us at the grand opening of Walker's Creek Trail on Saturday, March 18. A ribbon cutting ceremony will be held at 10 a.m. at Walker's Creek Park, 8403 Emerald Hills Way. For more information, please call 817- 427 -6620. The City of North Richland Hills is proud to host the annual Corporate Challenge April 20th through 23rd. Corporate Challenge is a great way to promote teamwork, fitness and communication in the work place. A Corporate Challenge Preview Luncheon will be held March 21st at the Recreation Center. For more information, please call 817-427- 6600. Kudos Korner - Dori Starky, Municipal Court - A letter was received from a resident thanking Dori for taking time to set up a payment plan for his traffic citation. The resident said Dori is a wonderful person and his experience with the court was very pleasant. RECESS & BACK TO ORDER Item D.1 was delayed earlier in the meeting to allow time for the applicant or his representative to arrive at the meeting. The applicant or representative was still not present and Mayor Trevino called a recess at 7:28 p.m. Mayor Trevino called the meeting back to order at 7:32 p.m. with the applicant for Item D.1 present. The Council then heard Item D.1. D.1 FP 2005-09 CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT, FLP TO APPROVE THE FINAL PLAT OF THORN BRIDGE EAST PHASE II (LOCATED IN THE 8100 BLOCK OF PRECINCT LINE ROAD - 14.582 ACRES) APPROVED Nature of request is to consider approval of the final plat of Thornbridge East Phase II Addition. A total of 47 residential lots are proposed on a 14.5 acre tract. The Development Review Committee has reviewed the plat and determined that it is consistent with the preliminary plat approved by the Planning & Zoning Commission. The Public Works Department has recommended the placement of the final plat on the Planning & Zoning Commission agenda. The Planning & Zoning Commission recommended approval at their February 16, 2006 meeting. City Council Minutes March 06, 2006 Page 9 Mr. Mark Long, 1615 Precinct Line Road, and engineer for the project, presented the item and answered questions from the Council. Mr. John Pitstick, Director of Planning and Development, presented summary of the case, Staff recommendations and Planning & Zoning recommendations. COUNCILMAN WHITSON MOVED TO APPROVE FP 2005-09. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.5. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:36 p. . 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