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Home My WebLink AboutCC 2009-02-23 AgendasCITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE-COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 23, 2009 5:30 P.M. A.1 Discuss Items from Regular City Council Meeting B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange, lease or value of real property -City Facilities B.2 Executive Session: Pursuant to Section 551.072. Texas Government Code to deliberate the purchase, exchange or value of real property for municipal use -Central Sector of City C.0 RETURN TO OPEN SESSION C.1 IR 2009-017 Presentation of new marketing video by N.E. Tarrant Chamber as presented by Mr. Bob Hamilton(10 Minutes) C.2 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance wi h Chapter 551, Texas Government Code on February 20, 2009 at ' A ~si ant Cit Secrets Y rY This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. February 23, 2009 City Council Agenda Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 23, 2009 7:00 P.M. Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ^ Library on the Friday prior to the meeting (available electronically) ^ City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order -Mayor Trevino A.1 Invocation -Councilwoman Compton A.2 Pledge -Councilwoman Compton A.3 Special Presentation(s) and Recognitions) -Annual Bunny and Bear Drive presented by Elizabeth Whatley A.4 Special Presentation(s) and Recognition (s) -Fort Worth Christian School Week Proclamation presented by Councilman Sapp A.5 Special Presentation(s) -Overview of the Texas Highway Commission Award of Conditional Contract for Construction of North Tarrant Expressway (Loop 820/183) - Texas Department of Transportation Representative A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. February 23, 2009 City Council Agenda Page 2 of 4 A.7 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of the January 9-10, 2009 Strategic Vision/Goals Work Session B.2 Approval of Minutes of February 9, 2009 City Council Meeting B.3 PU 2009-002 Authorize Continued Purchase of Badger Water Meters and Telemetric Devices and Price Increases From Atlas Utility Supply Company through December 31, 2009 B.4 PU 2009-005 Approving the Purchase of a Crack Sealer Machine from CRAFCO in the Amount of $51,564.43 C.0 PUBLIC HEARINGS C.1 GN 2009-010 Conduct a Public Hearing for the 35th Year Community Development Block Grant Program C.2 GN 2009-011 Approve 35th Year (2009/2010) Community Development Block Grant Program -Resolution No. 2009-006 (This item is not a public hearing but related to Item C.1) D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. There are no items for this category. E.0 PUBLIC WORKS E.1 PW 2009-005 Approve an "Access Agreement and Permit" to allow Cobb, Fendley & Associates, Inc. to Conduct Subsurface Utility Engineering Investigations within Public Right-of-Way F.0 GENERAL ITEMS F.1 PU 2009-004 Approve the Purchase of a Lenco BearCat Armored Vehicle through Section 1122 of the 1994 National Defense Authorization Act February 23, 2009 City Council Agenda Page 3 of 4 F.2 PU 2009-006 Award bid 2009-007 Bleacher Shade Structure Materials at Walkers Creek Park to Recreation Consultants of Texas in the amount of $62,461. F.3 PU 2009-007 Award bid 2009-007 Playground Shade Structures at Dick Faram Park to In-Site Amenities in the amount of $94,355.60 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements -Councilman Barth H.2 Adjournment All items on the agenda are for discussion and/or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 20, 2009 at '. ~ sis nt Ci y Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. February 23, 2009 City Council Agenda Page 4 of 4 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. A.1 Subject: Discuss Items from Regular City Council Meeting CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.0 Subject: EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.1 Subject: Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange, lease or value of real property -City Facilities CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.2 Subject: Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange or value of real property for municipal use -Central Sector of City CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. C.0 Subject: RETURN TO OPEN SESSION INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2009-017 Date: February 23, 2009 -_ ,,_-.~ ` ~ Subject: Presentation of new marketing video by N.E. Tarrant Chamber ' as presented by Mr. Bob Hamilton The N.E. Chamber of Commerce has been working to develop materials that reflect a fresh, vibrant look and feel. Updated materials will promote a more professional image, better reflect the organization's mission and goals, and focus on targeted customers. Part of this redevelopment is a renewed commitment to showcasing the N.E. Tarrant County area. One of the tools the Chamber has developed is a video capitalizing on the growth of this area. Mr. Bob Hamilton, President of the N.E. Chamber would like to address the Council at this time to talk about the video. No action is needed from Council as this is informational only. Respectfully Submitted, Jimmy Perdue Assistant City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~ CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. C.2 Subject: Adjournment City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, February 23, 2009 7:00 P.M. A.0 Call to Order -Mayor Trevino A.1 Invocation -Councilwoman Compton A.2 Pledge -Councilwoman Compton A.3 Special Presentation(s) and Recognitions) -Annual Bunny and Bear Drive presented by Elizabeth Whatley A.4 Special Presentation(s) and Recognition (s) -Fort Worth Christian School Week Proclamation presented by Councilman Sapp A.5 Special Presentation(s) -Overview of the Texas Highway Commission Award of Conditional Contract for Construction of North Tarrant Expressway (Loop 820/183) -Texas Department of Transportation Representative A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.7 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of the January 9-10 2009 Strategic Vision/Goals Work Session B.2 Approval of Minutes of February 9, 2009 City Council Meeting B.3 PU 2009-002 Authorize Continued Purchase of Badger Water Meters and Telemetric Devices and Price Increases From Atlas Utility Supply Company through December 31, 2009 B.4 PU 2009-005 Approving the Purchase of a Crack Sealer Machine from CRAFCO in the Amount of $51,564.43 C.0 PUBLIC HEARINGS C.1 GN 2009-010 Conduct a Public Hearing for the 35th Year Community Development Block Grant Program C.2 GN 2009-011 Approve 35th Year (2009!2010) Community Development Block Grant Program -Resolution No. 2009-006 (This item is not a public hearing but related to Item C.1) D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. There are no items for this category. E.0 PUBLIC WORKS E.1 PW 2009-005 Approve an "Access Agreement and Permit" to allow Cobb, Fendley & Associates Inc. to Conduct Subsurface Utility Engineering Investigations within Public Right-of-Way F.0 GENERAL ITEMS F.1 PU 2009-004 Approve the Purchase of a Lenco BearCat Armored Vehicle through Section 1122 of the 1994 National Defense Authorization Act F.2 PU 2009-006 Award bid 2009-007 Bleacher Shade Structure Materials at Walkers Creek Park to Recreation Consultants of Texas in the amount of 62 461. F.3 PU 2009-007 Award bid 2009-007 Playground Shade Structures at Dick Faram Park to In-Site Amenities in the amount of $94,355.60 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements -Councilman Barth H.2 Adjournment CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. A.0 Subject: Call to Order -Mayor Trevino CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Councilwoman Suzy Compton Agenda No. A.1 Subject: Invocation -Councilwoman Compton CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Councilwoman Suzy Compton Agenda No. A.2 Subject: Pledge -Councilwoman Compton CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. A.3 Subject: Special Presentation(s) and Recognitions) -Annual Bunny and Bear Drive presented by Elizabeth Whatley Haley Whatley, a young North Richland Hills resident, is coordinating her 9th Annual Bunny & Bear Drive benefiting Cook Children's Medical Center in Fort Worth. Her goal is to give every child at Cook's a bunny or bear during their time in the hospital. North Richland Hills City Hall is one of the collection points for this year's drive which will be held March 2 through March 13. Many local schools and businesses are also participating in this effort. The bunnies and bears will be delivered to the hospital at 4 p.m. on March 13. Haley has asked to make a special presentation to the City Council raise awareness about this year's Bunny & Bear Drive. CITY OF NORTH R/CHLAND HILLS Department: City Manager's Office Presented by: Councilman Ken Sapp Council Meeting Date: 2-23-2009 Agenda No. A.4 Subject: Special Presentation(s) and Recognition (s) -Fort Worth Christian School Week Proclamation presented by Councilman Sapp 1~I RH CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, Fort Worth Christian School opened in August 1958 and has continuously provided an excellent education to children of North Richland Hills and surrounding areas for 50 years; and WHEREAS, this year, the school has a record 880 students enrolled in Pre- Kindergarten through Grade 12, with enrollment continuing to grow; and WHEREAS, Fort Worth Christian students have consistently exceeded the average state and national ACT and SAT scores, and 100 percent of the graduating seniors attend college; and WHEREAS, in addition to excellent academics, Fort Worth Christian students excel in Fine Arts and Athletics; and WHEREAS, Fort Worth Christian School also believes in giving back to the community and instilling volunteerism in its students; and WHEREAS, the school recently opened astate-of-the-art Center for Science and Technology, bringing the number of buildings on campus to nine; and WHEREAS, Fort Worth Christian School is celebrating its 50th Anniversary with a celebratory banquet on March 6tn NOW, THEREFORE, I, Oscar Trevino, Mayor of the City of North Richland Hills, Texas do hereby proclaim February 23 -March 1, 2009 as: "FORT WORTH CHRISTIAN SCHOOL WEEK" in the City of North Richland Hills and urge all citizens to join in recognizing the many outstanding contributions Fort Worth Christian School has made to our community on this special occasion of celebrating their 50th anniversary. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 23~d day of February 2009. Oscar Trevino, Mayor CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Larry J. Cunningham Council Meeting Date: 2-23-2009 Agenda No. A.5 Subject: Special Presentation(s) -Overview of the Texas Highway Commission Award of Conditional Contract for Construction of North Tarrant Expressway (Loop 820/183) - Texas Department of Transportation Representative On Thursday, January 29, 2009, the Texas Transportation Commission approved the conditional award of a contract for the expansion and construction of North Tarrant Express. The first phase of this construction is along North East Loop 820 from approximately I-35 and 820 going from that point east on Loop 820 over to 183 to Highway 121. This announcement is exciting news for North Richland Hills and the region as it does bring a project that has been on the drawing board for a number of years to a construction stage. There is still a lot of work to be done on this conditional contract and the time line is something we are not familiar with. We have invited Maribel Chavez, District Director of the Fort Worth division of Texas Department of Transportation to attend the Council meeting and give an overview of this contract and project. We have requested that she attend in order to explain the project, its impact, and the timeline for the construction. Ms. Chavez has accepted our invitation to attend the meeting; however, she is on stand-by to go to Austin upon request to work with the proposed stimulus package being considered by the Federal government. In the event that she is called to Austin at a late minute and is unable to be here on Monday evening, she will ask another member of her staff to be here to make the presentation. We believe this will be very beneficial to have a TxDOT representative to present and explain this so that our citizens will have an opportunity to hear this first hand versus just in the media. Recommendation: No action is anticipated but simply to have an opportunity for a clearer understanding of the scope of the project and the timeline and impact. Proposed Lane Configuration Frontage Existing ~ ~ Existing Frontage Road Free Lanes New Managed Toll Lanes Free Lanes Road iiWllrii~.~~ii~ ~ii~ ~iirWllii ~~ ~~ ~~~~ ~~~~ ~~~~~^~ Frontage Existing Road Free Lanes "~' Existing Frontage New Managed Toll Lanes Free Lanes Road 121 183 TEXAS TEXAS *Currently proposed for 2015 opening. PNorth Tarrant. _..____~ ~. r uu~. ~.-~.- \.- ~r`~ss .~.x .r...... ~......... Phase One Project Location • Reconstruct I-820 and SH 121/183 from I-35W to the SH 121 split ' • Add four managed lanes, ~~ __ __ plus frontage roads and ~i' auxiliary lanes • Build direct connect ~ 5r ramps to/from I-35W at I-820 • Approximately double the existing capacity • Open in 2015 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. A.6 Subject: Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. A.7 Subject: Removal of Item(s) from Consent Agenda CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.0 Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.1 Subject: Approval of Minutes of the January 9-10, 2009 Strategic Vision/Goals Work Session Recommendation: To approve the minutes of the January 9-10, 2009 Strategic Vision/Goals Work Session. MINUTES OF THE STRATEGIC VISION/GOALS WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT WHITE BLUFF RESORT CONFERENCE CENTER, 28904 WHITE BLUFF DRIVE, WHITNEY, TEXAS - JANUARY 9-10, 2009 Council Present: Oscar Trevino John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Tim Welch Staff Present: Larry J. Cunningham Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Elizabeth Reining Absent: Scott Turnage Mayor Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant to City Manager Mayor Pro Tem /Council, Place 6 The City Council met January 9, 2009 beginning at 9:30 a.m. and concluded on January 10, 2009 for the purpose of reviewing and setting goals and priorities. Mr. Randy Pennington, Pennington Performance Group, was the facilitator for the work session. Mayor Trevino called the work session to order on January 9, 2009 at 9:30 a.m. with Council and Management Staff present as recorded. Mayor Trevino advised Mayor Pro Tem Turnage would be arriving late. Mayor Trevino and City Manager Cunningham made opening remarks and each of the Council Members were given an opportunity for remarks. Mr. Pennington gave a brief overview of the planning session and reviewed the agenda and the objectives. The Council established ground rules for the work session. Mr. Pennington asked Council if the Council Code of Conduct (House Rules) previously established were still applicable. Council reviewed and discussed the Rules and reached the following consensus: Council agreed that while some of the rules were not relevant for the existing Council, they needed to remain in writing for future Councils to know what is expected. • Mr. Pennington called to Council's attention that while ethics was a theme throughout the rules, the Rules did not contain a statement about ethics. Council felt that because ethics was intertwined throughout the rules there was not a need for a specific statement. • Council concurred that the intent of the statement Support council decision's regardless of individual opinions was to support Council's final decision once Council made a decision. Council concurred that the word final should be added. • Council clarified that Be Open with Communications meant to share information that others would benefit from knowing and to be transparent in operations. Questions and concerns should be communicated in advance whenever possible. The statement Don't blindside staff, council and others should be rephrased. Council concurred with rewording the statement to Don't blindside staff, council and others to sabatoge. • Council discussed the various types of emails being received -messages to specific council members from citizens, messages to all council members, requests for information and complaints -and the best way to obtain the information needed to be responsive to the sender. Council was supportive of setting up an email response system to be coordinated by the Assistant to City Manager where emails received by Council that needed background information from staff would be forwarded for a response. Council also discussed the need for a central location for telephone and email complaints and issues. The concurrence of Council was for Staff to develop a process that will responsively handle questions, complaints and issues received from the citizens and keep Council informed of responses. • Council concurred with rewording the last statement - Be cautious about responding to emails from individual/citizens. Only respond to sender.... -with the following wording - Be responsive. Follow practice and procedure regarding communication; Be aware of the open meetings law and be cautious about responding to electronic communications. Mayor Trevino recessed the work session at 10:52 a.m. and called the work session back to order at 11:04 a.m. Council began discussion on opportunities to improve communications between Council and Staff. Council discussed what Staff does that allows Council to be successful and what Staff could do to allow Council to be more successful. Staff will continue to work on helping Council feel comfortable with the information being provided and Council needs to help Staff understand the detail of information they are seeking. Council also discussed Council-to-Council communications and what Council is doing that allows it to be successful. Council expressed kudos to the Mayor for sharing his calendar and inviting all of Council to participate in the events. Staff will continue to work on helping Council feel comfortable with information provided to them. Mayor Trevino recessed the work session at 12:04 p.m. and called the work session back to order at 1:15 p.m. Council Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Tim Welch Staff Present: Larry J. Cunningham Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Elizabeth Reining Steve Brown Patrick Hillis Andy Jones Larry Koonce Mary Peters Dave Pendley John Pitstick JoAnn Stout Mark Mills Craig Hulse Greg VanNieuwenhuize Mayor Mayor Pro Tem /Council, Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant to City Manager Library Director Human Resources Director Fire Chief Finance Director Public Information Officer Building Official Director of Planning & Development Neighborhood Services Director Budget Director Economic Development Director Assistant Public Works Director Mayor Trevino welcomed the directors to the session and reviewed the ground rules discussed during the morning session. Mr. Pennington reviewed the agenda and the deliverables. Mr. Pennington asked the group to identify accomplishments since the last planning session in 2006 and led the group in a discussion of performance and accomplishments on strategic goals since 2006. Mr. Pennington reviewed the City's mission and vision statement set in 2006. After a brief discussion, Council reconfirmed the mission and vision. The group discussed the gaps between where the City is currently and the vision for the City. There was extensive discussion on the City's image and the City not being identified for the reasons it wants to be identified. The group discussed how to make the city a destination and increase regional awareness of the city's positive image. Mayor Trevino recessed the work session at 2:28 p.m. and called the work session back to order at 2:47 p.m. As a result of the discussion prior to the break on the vision for the City, Mr. Pennington revisited with the Council the Vision statement and the focus to achieve the vision. The group discussed who the target was to live, work and play -for whom to do what. They discussed how they wanted the community to look and feel and the gaps between reality and the vision. Council felt the primary focus should be placed on quality neighborhoods, updated and improved transportation, business and economic development driven primarily by residents and a secondary focus placed on commercial in existing pockets. The group discussed that when the primary focus is placed on quality neighborhoods, business and economic opportunities will result. In some cases, economic development will also drive revitalization in residential development. There was discussion on the need to do a focus website and using Citicable to publicize accomplishments. The Council also discussed reinvesting in the community to ensure quality future development. The vision statement was updated to reflect Council's priority of quality neighborhoods. City of North Richland Hills Vision 2020 The City of Choice To live, work and play A community with: Quality neighborhoods (sustainable and revitalized) Exceptional family living and leisure activities Access to Great Business and Job Opportunities. Mayor Trevino recessed the work session at 4:05 p.m. and called the work session back to order at 4:20 p.m. Council was asked to review the eight goals previously set at the planning work session held in 2006 and determine if the goals were still relevant or needed to be modified. Goal #1: Quality Community Development and Revitalization (no changes) Goal #2: Efficient and Effective Transportation Systems -changed system to systems Goal #3: Safety & Security - no changes Goal #4: Financial Stability - no changes Goal #5: Preserve Positive City Image -reworded to Preserve & Promote Positive City Image which was further modified during the next day's discussion to Positive City Image Goal #6: A Sense of Community - no changes Goal #7: Targeted Economic Development - no changes Goal #8: Local and Regional Leadership - no changes There was discussion on whether a ninth goal should be added that addressed the trend for environmental green initiatives. Staff pointed out that it currently was one of the objectives to Goal #5. After a brief discussion, the concurrence of Council was to leave it as an objective. Mr. Pennington led the group in a review of each of the objectives for relevance with modifications and deletions being made. The review was completed the following morning with additional changes and new objectives being added. Mayor Trevino recessed the work session for the evening at 5:30 p.m. and called the work session back to order on January 10, 2009 at 8:36 a.m. with Council, Management Staff and Directors present as recorded the previous day. Council continued their discussion from the previous evening reviewing and establishing objectives for each of the goals. The outcome of the discussion was the establishment of the following objectives for each of the goals: Goal #1: Quality Community Development and Revitalization Objectives: • Complete build out strategy • Expedite redevelopment of Calloway Creek Retail Area • Implement Loop 820 study objectives • Implement Blvd 26 Study • Revitalize residential neighborhoods • Complete rail station land use development plan • Ensure compliance with quality housing standards Goal #2: Efficient and Effective Transportation System Objectives: • Maintain leadership role on regional transportation issues • Continue to address congestion and street conditions as it relates to local traffic flow • Maintain lead on regional rail issues • Ensure future local rail stations • Coordinate Loop 820 expansion with multi-modal transportation needs Goal #3: Safety and Security Objectives: • Maintain low response time • Maintain low crime rate • Provide effective and efficient Police, Fire and EMS Maintain the City's ability to respond to all large scale emergencies • Implement shared regional core public safety services where possible Goal #4: Financial Stability Objectives: • Continue pay-as-you go where possible • Maintain a stable tax rate and predictable income stream • Update the long-range financial plans annually • Maintain cash reserve policies • Maximize grant funding • Identify and evaluate funding alternatives for achieving strategic vision Goal #5: Positive City Image (Wording for the goal was modified during Saturday morning's discussion from Preserve & Promote Positive City Image) Objectives: • Enhance public information initiatives • Continue and enhance communication flow with citizens • Maintain quality public facilities • Focus on and recognize city successes • Promote and initiate environmentally responsible programs • Enhance the Public Art Program • Increase regional awareness of positive city image • Implement the facilities study Goal #6: A Sense of Community Objectives: • Complete, implement trails plan • Expand park and recreation facilities and programs at current high level • Encourage volunteerism and community wide involvement • Maintain cultural arts program • Promote life long learning through Library services • Prepare for demographic changes to maintain our sense of community Goal #7: Targeted Economic Development Objectives • Attract the types of businesses we want in our community • Promote diversity in economic development • Encourage developers to use existing real estate and locations (e.g. Loop 820, Boulevard 26, Cottonbelt Corridor, existing buildings and real estate) • Proactive strategic land acquisition and management Goal #8: Local and Regional Leadership Objectives: • Continue to be involved on committees setting direction for the region • Build & maintain relationships that influence decisions in areas where we have an interest • Promote service and involvement that bring prominence as leaders that influence the direction in key issues • Lead by example, do it better • Maintain leadership role on legislative issues During the discussion to identify the objectives, the following were also identified as possible action items: • Consider placing the city's website address on city vehicles • Examine the implementation of asingle-family rental ordinance • Develop strategy for foreclosed homes • Analyze needs for library services on south side • Upgrade economic development plan • Use City banners to help identify NRH • Future use of former Food Lion building • Traffic analysis of the Post Office area • New Animal Shelter • Develop strategic plan to address housing survey results • Maintain and upgrade facilities at Golf Course • Gas Ordinance and regulations -communicate regulations city put in place to ensure public safety and minimize impact on residents and environment • Develop plan to identify and revitalize mature neighborhoods • Improve property protection classification • Increase communication flow with citizens • Communicate where we are going and what we are looking for in economic development • Home Town Core Development Plan Mayor Trevino recessed the work session at 9:55 a.m. and called the work session back to order at 10:13 a.m. City-wide priorities were set for 2009-2010 by ranking the objectives. The objectives were categorized into Urgent and Important, Important (on-going), and Maintain (continue at high level). Results of the rankings were: Urgent and Important: • Implement Loop 820 Study Objectives • Expedite redevelopment of Calloway Creek Area • Complete rail station land use development plan • Maintain lead on regional rail issues • Implement Boulevard 26 Study • Ensure future local rail stations • Coordinate Loop 820 expansion with multi-modal transportation needs • Maintain leadership role on regional transportation issues • Continue to address congestion and street conditions as it relates to local traffic flow • Implement shared regional core public safety services where possible • Identify and evaluate funding alternatives for achieving strategic vision • Maintain a stable tax rate and predictable income stream • Implement the facilities study • Expand park and recreation facilities and programs at current high level (Recreation Center) • Attract the types of businesses we want in our community • Encourage developers to use existing real estate and locations • Proactive strategic land acquisition and management • Maintain leadership role on legislative issues Important: • Complete build out strategy • Revitalize residential neighborhoods • Continue and enhance communication flow with citizens • Ensure compliance with quality housing standards • Promote diversity in economic development • Complete, implement trails plan • Enhance public information initiatives • Focus on and recognize city successes • Promote and initiate environmentally responsible programs • Enhance public arts program • Prepare for demographic changes to maintain our sense of community • Promote life long learning through library services • Encourage volunteerism and community wide involvement • Increase regional awareness of positive city image Maintain /Continue at High Level • Provide effective and efficient Police, Fire and EMS • Maximize grant funding • Maintain cash reserve policies • Maintain low crime rate • Maintain low response time • Continue pay-as-you-go where possible • Update the long-range financial plans annually • Lead by example, do it better • Promote service and involvement that bring prominence as leaders that influence the direction in key issues • Continue to be involved on committees setting direction for the region • Maintain quality public facilities • Maintain the City's ability to respond to all large scale emergencies • Build and maintain relationships that influence decisions in areas where we have an interest • Maintain cultural arts program Council suggested that as objectives are completed, they should be moved to maintain. Mr. Pennington discussed with Council how they would like to define success for the coming year. Council identified as criteria for success - • Ability to cross off objectives or move up • Citizen satisfaction from survey • Plan for 820 underway • Implementation of action steps • Council satisfaction. Council agreed that Staff would prepare the action plan for the objectives. Management Staff and Directors were allowed to leave the work session at 11:42 a.m. Mr. Pennington continued the work session with the Council and the City Manager present. There was a general discussion on the focus of the City Manager in relation to the Council's goals and objectives, communications and expectations. The following was identified and discussed: • Lead the organization • Manage broad strategic initiatives • Grow & develop staff to handle the day-to-day operations and be ready to move up • Make sure Staff knows not to blindside City Manager and knows expectations of the City Manager. Mayor Trevino adjourned the work session on January 20, 2009 at 1:30 p.m. APPROVED: Oscar Trevino -Mayor ATTEST: Patricia Hutson -City Secretary CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. B.2 Subject: Approval of Minutes of February 9, 2009 City Council Meeting Recommendation: To approve the minutes of the February 9, 2009 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -FEBRUARY 9, 2009 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 9th day of February, 2009 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Suzy Compton Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Karen Bostic Assistant City Manager Jimmy Perdue Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Planning & Development Director Larry Koonce Finance Director JoAnn Stout Neighborhood Services Director Eric Wilhite Chief Planner Bob Weakley Information Services Assistant Director Steve Brown Library Director Andy Jones Fire Chief Greg VanNeiuwenhuize Public Works Assistant Director Craig Hulse Economic Development Director Jamie Brockway Purchasing Manager Call to Order Mayor Trevino called the work session to order at 5:45 p.m. A.1 Discuss Items from Regular City Council Meeting None. A.2 IR-2009-009 Consider Approval of Ordinance Supporting Locally Enforced Idling Restrictions JoAnn Stout, Neighborhood Service Director presented a PowerPoint presentation on supporting and enforcing restrictions for idling motor vehicles. On May 8, 2008 Regional Transportation Council (RTC) approved a resolution supporting the Texas Commission of Environmental Quality's enforcement of motor vehicle idling restrictions in North Central Texas. The RTC encourages local municipalities to: 1) Adopt the Texas Commission of Environmental Quality's (TCEQ) rule on idling limitations; and, 2) Enter into a North Texas memorandum of agreement (MOA) with TCEQ for the purpose of enforcing motor vehicle idling restrictions in an effort to reduce vehicle emissions and improve air quality. If the City Council approves the ordinance and authorizes the City Manager to sign the MOA. Any vehicle with a gross vehicle weight rating of 14,000 pounds or greater would not be allowed to idle more than 5 minutes during the peak ozone season April through October. This includes public and private vehicles. Exemptions: • A motor vehicle weighing less than 14,000 Ibs and does not have a sleeper berth; • A motor vehicle forced to remain motionless due to traffic conditions over which the operator has no control; • A motor vehicle used by the U.S. military, national guard, or reserve forces, or an emergency or law enforcement vehicle; • When the primary propulsion engine of a motor vehicle provides a power source necessary for mechanical operation, other than propulsion, and/or passenger compartment heating, or air condition; • When the vehicle is being operated for maintenance or diagnostic purposes; • When the motor vehicle is being operated solely to defrost a windshield; • When a vehicle is being used to supply heat or air conditioning necessary for passenger comfort and safety in vehicles intended for commercial or public passenger transportation, or passenger transit operations, in which case idling is allowed up to a maximum of 30 minutes. • When the vehicle is being used to provide air conditioning or heating necessary for an employee's health or safety while the employee is using the vehicle to perform an essential job function related to roadway construction or maintenance; When the vehicle is being used as airport ground support equipment; When the owner of a motor vehicle rented or leased to a person that operates the vehicle and is not employed by the owner; or When idling is necessary to power a heater or air conditioner while a driver is using the vehicle's sleeper berth for agovernment-mandated rest period and is not within 2 miles of a facility offering external heating and air conditioning connections at a time when those connections are available. Both Code Enforcement and the Police Department will enforce the idling policy as they observe violations or upon receiving a complaint. The Police Department will continue the enforcement after hours and will report violators to the Code Enforcement Division. This information will be maintained in a spreadsheet for annual reporting to North Central Texas Council of Governments. A.3 IR 2009-011 Police Department Racial Profiling Annual Report Jimmy Perdue, Assistant City Manager presented the annual Racial Profiling Report. During the calendar year 2008, two racial profiling complaints were received. The Police Department hired Alex del Carmen, PH.D., of Del Carmen Consulting to analyze data collected by the Police Department. It was reported to Dr. del Carmen by the Police Department that two racial profiling complaints were received and both were determined to be unfounded. The analysis of the seven-year traffic-related contact data suggested that the North Richland Hills Police Department has been, for the most part, consistent in the racial/ethnic composition of motorists it comes in contact with during a given year. The consistency of contacts for the past seven years is in place despite the fact the city demographics may have changed, thus, increasing the number of subjects likely to come in contact with the police. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law (SB1074). There were no questions from Council. A.4 IR 2009-014 Preview of New Economic Development Web Site Craig Hulse, Director of Economic Development and Kristin Weegar, Marketing & Research Coordinator demonstrated the redesign and re-launch of the City's Economic Development website. For existing NRH businesses, the website includes: • Business tips and advice • Local incentives such as the `BIG' program • Financing and business counseling information and links • Good news and major announcements about the local economy • Information about the City's numerous strategic growth plans • The ability to subscribe to important news that may impact existing businesses For business recruitment, the website includes: • How a business would fit within the City's numerous strategic planning areas including o Loop 820 o The two transit oriented developments (TODs) o HomeTown • Information to consider for an expansion or relocation o NRH's location and demographics o City and state incentives o Existing available properties • Identify key contacts to obtain o Customized site analyses (trade area, radius, drive time, competitive positioning, etc.) o Business development proposals (economic indicators, labor availability, state and local incentive packaging, etc.) City's Economic Development website is now called www,nrhed.com. A.5 IR 2009-010 Update on 1st Year of Duncan Disposal Contract Karen Bostic, Assistant City Manager updated Council on the one year service contract with Duncan Disposal. The City has just begun the second year of a five year contract with Duncan Disposal as the City's franchised solid waste provider. The first challenge for residents with the switch to a new provider was that collection times changed. As time went on, this issue for the most part, has worked themselves out. In the month of February, the first month of the contract, there were 431 residential and 52 commercial complaints. In December there were 33 residential and 15 commercial complaints. Although the number of complaints will vary by month, it looks like on average we can expect about 35 residential complaints per month and 15 commercial complaints. There were no questions from Council. A.6 IR 2009-012 Northeast Fire Department Association Update Fire Chief, Andy Jones updated the Council with a PowerPoint presentation on the benefits and services of the Northeast Fire Department Association (NEFDA). NEFDA members cities include Bedford, Colleyville, Euless, Grapevine, Haltom City, Hurst, Keller, North Richland Hills, Richland Hills, Roanoke, Southlake, Trophy Club, Watauga, and Westlake. NEFDA Services include: • Communications Support • Decontamination (Mass Decon) Support • Explosives Response Team • Hazardous Materials Response Team • Light and Air Support • Mass Casualty Incident Response Team • Mobile Command Post • Urban Search and Rescue - Heavy Rescue (Collapse) Response Team - Technical Rescue Team • Other Programs Other Programs: • NEFDA departments share common Incident Management procedures (NIMS) • Common SOPs are utilized • Annual Training through T.C.C. - Fire continuing education classes (CE) - Multi-Agency live fire training twice a year • Automatic Aid between Cities with contiguous borders • Mutual Aid between all 14 NEFDA Cities The current dues are $4,500.00 per year plus $.0702 per capita, per City. The dues for North Richland Hills for 2009 calculate out to $9,116.00. The cost per City for the services provided are far less expensive than any one of the member cities could provide equivalent services on its own. Since 2003, the NEFDA group has been the recipient of a number of Assistance to Firefighter grants and Homeland Security grants enabling it to replace most of its original fleet and adding significantly to its service capability. There were no questions from Council. B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.072. Texas Government Code to deliberate the purchase, exchange or value of real property for municipal use - Central Sector of the Citv. B.2 Executive Session: Deliberation Regarding Economic Development Negotiations as Authorized by Section 551.087 -South Sector of City Mayor Trevino announced at 6:37 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072 to deliberate the purchase, exchange or value of real property for municipal use -central sector of City and Section 551.087 to deliberate economic development negotiations in the south sector of the City. C.0 Adjournment Mayor Trevino announced at 6:57 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order February 9, 2009 at 7:05 p.m. ROLL CALL Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Tim Welch Staff: Larry J. Cunningham Karen Bostic Jimmy Perdue Mike Curtis Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Mayor Pro Tem Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tem Turnage led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) PROCLAMATION FOR NATIONAL ENGINEERS WEEK Councilman Barth presented the National Engineers Week Proclamation to Councilman Tim Welch and Mayor Oscar Trevino and invited all Engineers present in the audience to please come forward and join him at the podium so that they all could be recognized. A.4 SPECIAL PRESENTATION(S) AND RECOGNITIONS) OVERVIEW OF THE TEXAS HIGHWAY COMMISSION AWARD OF CONDITIONAL CONTRACT FOR CONSTRUCTION OF NORTH TARRANT EXPRESSWAY (LOOP 820/183) -TEXAS DEPARTMENT OF TRANSPORTATION REPRESENTATIVE Larry J. Cunningham, City Manager announced that Maribel Chavez, Texas Department of Transportation Engineer was unable to attend the Council meeting and the presentation would be postponed until the next Council meeting February 23rd. A.5 CITIZENS PRESENTATION None. A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF NOVEMBER 20, 2008 CITY COUNCIL AND PLANNING & ZONING COMMISSION JOINT WORK SESSION B.2 APPROVAL OF MINUTES OF JANUARY 26, 2009 CITY COUNCIL MEETING 6.3 FP 2008-09 CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT, FLP TO APPROVE A FINAL PLAT OF 32 LOTS IN THE WOODLAND ESTATES SOUTH ADDITION (LOCATED IN THE 9200 BLOCK OF MARTIN DRIVE.) 6.4 PU 2009-003 RENEW ANNUAL CONTRACT WITH VMC LANDSCAPING SERVICE FOR THE PARKS MOWING SERVICES MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. PUBLIC HEARINGS C.1 ZC 2008-14 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ICON CONSULTING ENGINEERS TO AMEND PLANNED DEVELOPMENT NUMBER 36 FOR A JACK IN THE BOX RESTAURANT ON LOT 7R, BLOCK 1, WAL-MART ADDITION (LOCATED AT 8416 DAMS BOULEVARD.) -ORDINANCE NO. 3041 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Dave Gregory, ICON Consultants representing the applicant Jack in the Box came forward. The Jack in the Box Restaurant is excited to bring a new business and new architectural style unlike previous restaurants to North Richland Hills. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner, summarized the item. The applicant is requesting a revision to the approved Wal-Mart Planned Development (PD) site plan for development of a Jack in the Box restaurant with adrive-thru. One of the conditions of the original Planned Development (PD) for the Wal-Mart Super Center was that the development of the remaining undeveloped lots would require City Council approval of the site plan and an amendment to the PD. The proposed development is located on Lot 7R of the Wal- Mart Addition, which is located on the far northwest portion of the commercial/retail development along Davis Blvd. The proposed architectural style of the facility is of a newer generation. This style is unlike previous types for a Jack in the Box and is more of a "Starbucks" type architectural style. The developer is proposing to use brick and masonry accents in earth-tone colors. The restaurant will also include an outdoor patio eating area. The Planning and Zoning Commission recommended approval by a 4-0 vote. Mayor Trevino called for anyone wishing to speak in favor or in opposition to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILMAN WELCH MOVED TO APPROVE ZC 2008-14; ORDINANCE NO. 3044.. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. C.2 ZC 2008-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM B.H. & L. JOINT VENTURE TO REZONE A 5.347 ACRE PARCEL KNOWN AS LOT 40, BLOCK 15, FOREST GLENN EAST ADDITION, PHASE 1 FROM C-1 COMMERCIAL TO O-1 OFFICE (LOCATED IN THE 8600 BLOCK OF NORTH TARRANT PARKWAY.) -ORDINANCE NO. 3040 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Mark Long, 1615 Precinct Line, Hurst, Texas representing the applicant John Barfield came forward. The rezone request is to turn fourteen residential lots into garden type office spaces. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner summarized the item. The applicant, B.H. & L. Joint Venture (John Barfield), is requesting to replat a single 5.347 acre lot into fourteen individual lots with cross access drives for the development of a garden office park. The plat will create a new street right-of-way running south from North Tarrant Pkwy and connecting to the undeveloped land to the south. This street will provide frontage for the lots and terminate as an open-ended cul-de-sac in order to grant future access to North Tarrant Parkway for the adjacent tract to the south. The majority of the new lots are approximately 75 feet x 180 feet and each will be served by a 24 feet cross access easement that runs parallel to the proposed street. There is also an existing access easement located along the common property line of the proposed garden office park and the existing shopping center to the east. This easement is located on both properties and could be used to access the adjacent office buildings planned in the new garden office park. The Planning and Zoning Commission recommended approval by a 4-0 vote Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILMAN LEWIS MOVED TO APPROVE ZC ZOOB-O8; ORDINANCE NO. 3040. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. PLANNING & DEVELOPMENT Items to follow do not require a public hearing D.1 RP 2008-12 CONSIDERATION OF A REQUEST FROM B.H. & L. JOINT VENTURE TO APPROVE A REPEAT OF LOT 40, BLOCK 15 INTO LOTS 40R, 41-53, BLOCK 15, FOREST GLENN EAST ADDITION, PHASE 1 (LOCATED IN THE 8600 BLOCK OF NORTH TARRANT PARKWAY.) APPROVED Mayor Trevino called on the applicant to come forward. Mark Long, 1615 Precinct Line, Hurst, Texas representing the applicant John Barfield came forward. The replat is related to the previous rezone request. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner gave a summary of the item. The applicant, B.H. & L. Joint Venture (John Barfield), is requesting to replat a single 5.347 acre lot into fourteen individual lots with cross access drives for the development of a garden office park. The plat will create a new street right-of-way running south from North Tarrant Pkwy and connecting to the undeveloped land to the south. This street will provide frontage for the lots and terminate as an open-ended cul-de-sac in order to grant future access to North Tarrant Parkway for the adjacent tract to the south. The majority of the new lots are approximately 75 feet x 180 feet and each will be served by a 24 feet cross access easement that runs parallel to the proposed street. There is also an existing access easement located along the common property line of the proposed garden office park and the existing shopping center to the east. This easement is located on both properties and could be used to access the adjacent office buildings planned in the new garden office park. The Planning and Zoning Commission recommended approval by a 4-0 vote. COUNCILMAN BARTH MOVED TO APPROVE RP 2008-12. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. E.0 PUBLIC WORKS No items for this category. GENERAL ITEMS F.1 GN 2009-006 CONSIDER APPROVAL OF ORDINANCE SUPPORTING LOCALLY ENFORCED IDLING RESTRICTIONS -ORDINANCE NO. 3039 APPROVED JoAnn Stout, Neighborhood Service Director presented the item. On May 8, 2008, the Regional Transportation Council (RTC) approved a resolution supporting the enforcement of motor vehicle idling restrictions in North Central Texas. The RTC encourages local municipalities to adopt the Texas Commission of Environmental Quality's (TCEQ) rule (as is) on idling limitations and enter into a North Texas memorandum of agreement (MOA) with TCEQ for the purpose of enforcing motor vehicle idling restrictions in their effort to reduce vehicle emissions and improve air quality. Limiting motor vehicle idling is one component of the Dallas-Fort Worth 8-Hour Ozone Attainment Demonstration State Implementation Plan which is the federally mandated clean air plan for the region. Approval of Ordinance No. 3039 would restrict any vehicle with a gross vehicle weight rating of 14,000 pounds or greater to idle more than five minutes within participating jurisdictions. This includes public and private vehicles and will be enforced through the months of April through October, the peak ozone season. The MOA becomes effective upon receiving all signatures from all parties, and will expire on January 2, 2013 unless renewed. in writing by a mutual agreement. The City may withdraw from this agreement at any time upon thirty days written notice, which will constitute termination of the entire MOA. All educational materials such as brochures and signage will be given to each municipality to distribute throughout the city. Citizens will also have access to an idling complaint hotline and web site to report idling violations. Both Code Enforcement and the Police Department will enforce the idling policy as they observe violations or upon receiving a complaint. The Police Department will continue the enforcement after hours and will report violators to the Code Enforcement Division. This information will be maintained in a spreadsheet for annual reporting to North Central Texas Council of Governments. COUNCILMAN WHITSON MOVED TO APPROVE GN 2QO9-006; ORDINANCE No. 3039 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF AGREEMENT WITH TCEQ. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 GN 2009-008 APPROVE 2009 FEDERAL LEGISLATIVE POSITIONS APPROVED Karen Bostic, Assistant City Manager presented the item. As in previous years, four guiding principles were used to determine positions on city-related issues: The four guiding principles used to develop the legislative program are: • Support for local control; • Insurance of a predictable and sufficient level of revenue to manage local affairs; • Opposition of unfunded mandates; • Support of legislation that increases the quality of life for citizens of North Richland Hills. The City's positions on various issues fall into the following categories: Protecting Local Programs, Powers and Revenues • American Recovery and Reinvestment Plan • Telecommunications & Information Technology • Community Development Block Grant Protecting the Homeland • Public Safety & Homeland Security Unfunded Mandates Transportation Public Safety Collective Bargaining Immigration Reform COUNCILMAN WELCH MOVED TO APPROVE GN 2009-008. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 GN 2009-009 CALLING MAY 9, 2009 CITY COUNCIL ELECTION AND AUTHORIZING A JOINT ELECTION AGREEMENT WITH OTHER TARRANT COUNTY POLITICAL SUBDIVISIONS AND CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY -RESOLUTION NO. 2009-005 APPROVED Ms. Patricia Hutson, City Secretary, presented the item. The Resolution orders the City's General Election for May 9, 2009 for Council Places 1, 3, 5, and 7 for two-year terms of office, establishes voting locations, provides for the appointment of election officials, provides for early voting and election day procedures and authorizes the Mayor to execute a contract with Tarrant County for election services. Tarrant County has requested those governing bodies holding a May election to enter into a joint election agreement and contract with the County for election services. The election will be held jointly with other Tarrant County cities and schools with Tarrant County administering the election. COUNCILMAN SAPP MOVED TO APPROVE GN 2009'-009; RESOLUTION NO. 2009-008. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda No action needed. INFORMATION AND REPORTS H.1 IR 2009-013 DEMONSTRATION OF TUMBLEBOOKS - ELECTRONIC BOOKS FOR KIDS Steve Brown, Library Director briefed and demonstrated the new new web-based service on the Library website called TumbleBook Library. TumbleBooks gives kids access to a collection of animated, talking picture books, which kids can explore and enjoy at their own pace. TumbleBooks also includes about 60 different word oriented puzzles and games that enrich the learning experience. The combination is proving very popular with kids. At this point there are about 175 Tumble Story Books, suitable for younger elementary school students, plus a smaller collection of Tumble Readables for older elementary kids and higher grades. Many of the books are available in Spanish versions. The TumbleBooks collection can be accessed online from computers in the library, or from home through a link on the library website. There are links from the Library's home page, at www.library.nrhtx.com, and from several of the children's pages within the website. When library users access the TumbleBooks site through the Library, no password is required, making it easy to use. Access to TumbleBooks is based on an annual subscription model. H.2 ANNOUNCEMENTS Councilman Sapp made the following announcements. The City of North Richland Hills invites local businesses to compete and have fun in the 2009 Companies in Action. Activities begin with a dodgeball tournament on February 28th. For registration information, please contact the Parks & Recreation Department at 817-427-6600. Join us at the NRH Public Library on Thursday, February 12th for a program that will answer the question "How Do I Get Tax Credits?" This free presentation will begin at 7 p.m. in the Community Room. The Library is located at 9015 Grand Avenue. For more information, please call 817-427-6814. Senior Citizens who would like a discount on their car insurance can take the AARP Driver Safety Program at the Dan Echols Senior Center from noon to 4:00 p.m. on February 16th and 18th. Attendance is required both days. To sign up or get more information, please call 817-281-9267. Kudos Korner -Officers Jesus Garcia, Rick Dena and Dusty Scott, Police Department. An email was received thanking Officers Garcia, Dena and Scott for their assistance in removing a young woman from an extremely violent domestic situation. They were very helpful in calming the situation and diffusing the young man's temper. Family members said the officers were a godsend and may have saved the woman's life. Mayor Oscar Trevino received the Northeast Leadership Forum's Distinguished Leadership Award at the group's 18th annual meeting on Friday, January 30th. During the awards presentation, officials thanked the mayor for more than a decade of service to Northeast Tarrant County and for his continued efforts to improve the region's education, health care, transportation, air quality and overall quality of life. H.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:02 p.m. Oscar Trevino -Mayor ATTEST: Patricia Hutson, City Secretary CITY OF NORTH R/CHLAND HILLS Department: Finance Presented by: MCurits/LKoonce Council Meeting Date: 2-23-2009 Agenda No.B3 Subject: PU 2009-002 Authorize Continued Purchase of Badger Water Meters and Telemetric Devices and Price Increases From Atlas Utility Supply Company through December 31, 2009 Since 1992 the City of North Richland Hills has used a telemetric water meter reading system. The telemetric system consists of a transponder that is installed on the water meters. This system allows meters to be read from a van with an on-board computer. This is a very efficient and accurate method of reading meters. The City currently has aten-year ongoing meter replacement program to ensure the accurate measurement of water flow usage. Approximately 2,200 of the 17,500 total meters and telemetric devices are replaced annually. City Council has appropriated $350,000 annually in the Utility CIP budget for the replacement of water meters and telemetric devices. Badger Meter hardware and software has been used since the inception of the telemetric program in 1992. The Badger meter and telemetric device is the only unit compatible with the Badger computer system. Badger Meter extends exclusive territories to distributors of their meters and accessories. Atlas Utility Supply is the only authorized distributor in our area. Atlas is a local company that has provided good service, met all specifications and made deliveries within the requested time. They have adequate inventory on hand to supply the City's meter requirements and a knowledgeable staff to assist with inquiries regarding meters and telemetric devices. Atlas is the sole source for purchasing the Badger water meters and telemetric devices in this area. They have submitted the attached price increase in effect through December 31, 2009 on the Orion product line (newest technology) that we began using in 2005. Atlas cites increases in the price of copper and brass as reasons for increases in pricing. They were originally requesting an increase between 4% and 7% for the different meter and telemetric device sizes. Staff was able to negotiate a 3% across the board increase. As the spreadsheet indicates, most of the city's purchases are 3/4" (residential) meters and transponders. The increase in 3/4" meter prices is $36.86 to $38.00. The increase in 3/4" transponder prices is $120 to $123.60 which is still below the 2007 $130 price for the old Trace transponder. The approximate dollar amount to be spent between now and December 31, 2009 is $350,000. Any purchase exceeding $50,000 requires Council approval according to City Purchasing Policies. Recommendation: Authorize PU 2009-002 to Continue the Purchase of Badger Water Meters and Telemetric Devices and Price Increases From Atlas Utility Supply Company through December 31, 2009. Badger Water Meters and Telemetric Devices ~,,- ' ~ r ~ ,~ 3 ~,.~~ : L;? „_~ „i ,z a_, ~ Date: 2/6j2OO9 =~~< ~~ To: Ms. Jami Brockway City of North Richland Hills Subject: Meters and Urian Pricing for North Richland Hiils Effective: 1/26/ZOO9 -1/3~/2ao9 Quantity Description Unit Cost Total BADGER BARE METER & ORION TRANSMITTER PRICING EA Badger 5i8" X 3/4° M-25, Bare Meter 4n1y $38.00 EA Badger SJ8" X 3JA" M-2S, cubic feet ORION RTR and Pit Transmitter only, $123 60 with 3' lead EA Badger 1" M-70, Bare Meter Only $107.90 Badger 1" M-70, cubic feet ORION RTR and Pit Transmitter only, ti^aith 3' ', EA $123.60 lead EA Badger 1 1J2" M-120, Bare Meter Only $268.75 Badger i 1f 2" M-120, cubic feet ORION RTR and Pit Transmitter oniy, v~ith EA $130.80 3' lead EA Badger 2" M-170 Bare Meter Only $376.65 Badger 2" M-170 cubic feet ORION RTR and Pit Transmitter only, with 3' EA $130.80 lead PJRH 2f709 METER BID.xis REVISE CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: TPowell/LKoonce Council Meeting Date: 2-23-2009 Agenda No. B.4 Subject: PU 2009-005 Approving the Purchase of a Crack Sealer Machine from CRAFCO in the Amount of $51,564.43 The 2008/09 Capital Projects Budget provides funding for the replacement of the 1998 year model crack sealing machine unit 627 (EQ0903). The total available funding is $57,000 for replacement of this equipment. This is the replacement of a 1998 year model CRAFCO crack sealing machine assigned to the Public Works Street Division. It is a specialized one of a kind unit used for the preventive street maintenance program. The crack sealing machine is a self contained trailer mounted piece of equipment which heats and distributes crack sealant to seal and fill pavement cracks in roadways to prevent the intrusion of water and incompressible materials. Unit 627 (crack sealing machine) developed a leak in the lower portion of the product tack which is directly above the burner assembly which led to a fire. The machine was out of service for ten (10) weeks while undergoing repairs. The crack sealing machine is eleven (11) years old and needs to be replaced. The Local Government Purchasing Cooperative (BuyBoard) and Houston-Galveston Area Council (H-GACBuy) have contracts in place for CRAFCO equipment. Fleet Services evaluated each response and recommends going with the HGAC CRAFCO contract pricing. H-GAC Buy BUYBOARD CONTRACT CONTRACT #268- #SM10-08 07 CRAFCO SUPER SHOT 125 D/C (DIESEL/COMPESSOR) $51,564.43 $51,996.0 The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Recommendation: Approving the Purchase of a Crack Sealer Machine from CRAFCO in the Amount of $51, 564.43 CITY OF NORTH R/CHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. C.0 Subject: PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS Department: City Manager's Office Presented by: Elizabeth Reining Council Meeting Date: 2-23-2009 Agenda No. C.1 Subject: GN 2009-010 Conduct a Public Hearing for the 35th Year Community Development Block Grant Program In 1996 the United States Department of Housing and Urban Development (HUD) designated the City of North Richland Hills as a metropolitan city to receive direct entitlement of Community Development Block Grant (CDBG) funds. On June 24, 1996 the City Council accepted the direct entitlement designation and entered into an agreement with Tarrant County for the administration of the City's CDBG program. As a result of the direct entitlement designation, the City is awarded an annual grant on a formula basis to help provide a wide range of community development activities. CDBG funds are used in the revitalization of neighborhoods, economic development, and to provide public facilities and services for low to moderate income persons. Eligible CDBG projects include construction or rehabilitation of homes, basic infrastructure development such as water/sewer facilities, streets, and other programs that target designated areas or persons. The programs/projects selected by the City must fall in the geographic target area identified by the most recent census as being an area with low to moderate income persons. Each program year, the City must prepare and submit a CDBG program outlining the use of these funds in accordance with HUD guidelines. Staff has prepared a program for the 35th CDBG program year that proposes to use the 35th Year CDBG funds as follows: $210,156.62 for the design and reconstruction of a portion of the 3900 block of Honey Lane (approximately 400 feet starting at Harmonson Road and going north). This portion of street is being proposed as the City's 35th Year CDBG Project because the street has one of the lowest street ratings in the CDBG target area. The Honey Lane reconstruction is planned to be broken up over several years as was the Charles Street reconstruction. Other phases of Honey Lane reconstruction will come before Council in subsequent years. $45,000 to be allocated and used for the rehabilitation of residential homes located within the target area identified by the most recent census as being of low to moderate income. As Tarrant County CDBG staff is completely responsible for administering this home rehabilitation effort, the location and number of the housing rehabilitation projects will be determined by Tarrant County at a later time. It is anticipated that roughly two to five homes will be affected depending on the scope and scale of needed improvements. These projects assume the City will receive the same funding amount as it did in the 34th CDBG year. HUD requires that a public hearing be held so that the City can receive comments and input from citizens regarding the proposed 35th year (2009/2010) CDBG program project. Recommendation: To conduct the public hearing and receive public comments regarding the 35th Year CDBG program. LOCATION MAP FOR 35th YEAR CDBG PROJECT ' GLENVIEW DRIVE ~_ w w > ,... w ~ o ~ ~ ~ ~ a ~ ~ a 0 z w 0 w z __ . " ~ ~ cal a J PROPOSED LIMITS OF w w RECONSTRUCTION ON -- ~ _ ~ HONEY LANE ~'~, ' Y U ~ `~, ...~ _ _ . ~„ ?y ~,~ 2 w ~` J f-IARMONSOIV ROAD N. T. S. NRH MAP PREPARED FOR NRN PUBLIC WORKS DEPARTMENT 16 FEB d9 gis_d773 CITY OF NORTH RICHLAND HILLS Department: City Manager's Office Presented by: Elizabeth Reining Council Meeting Date: 2-23-2009 Agenda No. C.2 Subject: GN 2009-011 Approve 35th Year (2009/2010) Community Development Block Grant Program -Resolution No. 2009-006 (This item is not a public hearing but related to Item C.1) Following the public hearing it is necessary for City Council to take action regarding the project(s) to include in the 35th Year Community Development Block Grant (CDBG) program. Tarrant County and the City of North Richland Hills have entered into a joint administrative agreement whereby Tarrant County is given the authority to administer the program. As such, a 20% administration fee will be paid to Tarrant County for this purpose (approximately $46,711). The proposed projects are as follows: $210,156.62 for the design and reconstruction of a portion of the 3900 block of Honey Lane (approximately 400 feet of an existing 31 feet wide back to back residential street). $45,000 for the rehabilitation of residential homes located within the target area designated by the latest census as being of low to moderate income. This amount of funding will aid in the rehabilitation of roughly two to five homes depending on the scope and scale of needed improvements. This rehabilitation effort is completely administered by Tarrant County CDBG staff. A description of the project has been provided for Council's information. Additionally, the following resolution transmits the City's proposed 35th Year CDBG program. Recommendation: Approve Resolution No. 2009-006. ~. RESOLUTION NO. 2009-006 WHEREAS, the City of North Richland Hills will receive direct entitlement of Community Development Block Grant (CDBG) funds for the 35th (2009/2010) CDBG program year; and WHEREAS, the schedule below represents the City's requested program for the 35tH (2009/2010) CDBG program year; and Project Estimated Cost Reconstruction of Honey Lane $210,156.62 From Harmonson Road North Housing Rehabilitation Projects $ 45,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the schedule above represents the City's CDBG program for the 35th funding year, 2009/2010. PASSED AND APPROVED this the 23rd day of February, 2009. By: ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney LOCATION MAP FOR 35th YEAR CDBG PROJECT ' GLENVIEW DRIVE ~--~._ W z a 0 W 2 Q J w z 0 x 1 ~ ,.-• } O z __ J W 0 Y a z w 0 PROPOSED LIMITS OF RECONSTRUCTION 4N HONEY LANE ,\ ~, W __ __ ...._. ~ _' o Y U >- 2 W J C7 (7 Y HARMONSON ROAD N.T.S. NRH MAP PREPARED FOR NRH PUBLIC WOf2KS DEPARTMENT 16 FEB 09 gis_0773 CITY OF NORTH R/CHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. D.0 Subject: PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. There are no items for this category. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. E.0 Subject: PUBLIC WORKS CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2-23-2009 Presented by: Gregory Van Nieuwenhuize Agenda No. E.1 Subject: PW 2009-005 Approve an "Access Agreement and Permit" to allow Cobb, Fendley & Associates, Inc. to Conduct Subsurface Utility Engineering Investigations within Public Right-of-Way Cobb, Fendley & Associates is amulti-disciplined engineering firm which is presently representing DFW Midstream, a third party natural gas utility. DFW Midstream has begun installing gas pipelines within the Metroplex in Oncor's easements and rights-of-ways. These easements and rights-of-ways are typically the ±100 feet wide transmission easements. These are the easements that contain Oncor's large steel lattice transmission towers. DFW Midstream is currently constructing a pipeline system within such existing easements in the cities of Arlington, Pantego, and Dalworthington Gardens. Similarly, DFW Midstream desires to construct a gas pipeline within an existing Oncor transmission easement/right-of-way within North Richland Hills. The specific easement/right-of-way is generally located in the south/southwestern portion of North Richland Hills and shown as a green dashed line on Exhibit A1. Prior to the construction of a gas pipeline, DFW Midstream needs to identify the location of all existing facilities that may come into conflict with a proposed pipeline. As such, Cobb, Fendley & Associates has been retained by DFW Midstream to determine the location of all facilities that exist within this specific Oncor transmission easement. The City's infrastructure that needs to be investigated is contained within existing street rights-of-ways where these streets cross the Oncor transmission easement. In almost all instances, the City's infrastructure is within the parkway portion of the right-of-way and not under the pavement portion of the right-of-way. Cobb, Fendley & Associates' investigation of the City's infrastructure will consist of digging an 8 inch diameter hole down to the infrastructure. Upon locating the infrastructure in this manner, Cobb, Fendley & Associates will confirm the exact size of the infrastructure and the elevation of both the top and bottom of the infrastructure. In order to conduct this work, Cobb, Fendley & Associates must obtain the City's permission to work within the right-of-way. Permission to work within the City's right-of- way can only be granted by the City Council. The City Attorney's Office has experience with this subject and has drafted the following "Access Agreement and Permit" which provides for the following: • Cobb, Fendley & Associates agrees to pay the City $1,500 for being allowed to work within the public right-of-way • Cobb, Fendley & Associates is allowed to conduct subsurface investigations at 11 locations where public right-of-way crosses Oncor's transmission easement • Cobb, Fendley & Associates will hold the City harmless and indemnify the City • Cobb, Fendley & Associates will post a $100,000 cash bond with the City to guarantee the repair of excavations and payment of any damages caused to City occurring within two years after the completion of their work • Cobb, Fendley & Associates is required to carry insurance that lists the City as additionally insured • Cobb, Fendley & Associates is required to obtain all necessary permits from all affected entities having jurisdiction within the City's right-of-way • The City, through the City Manager, can terminate the "Access Agreement and Permit" at any time Recommendation: Approve an "Access Agreement and Permit" to allow Cobb, Fendley & Associates, Inc. to Conduct Subsurface Utility Engineering Investigations within Public Right-of-Way and authorize the City Manager to execute such agreement. ACCESS AGREEMENT AND PERMIT STATE OF TEXAS § § KNOW ALL PERSONS BY THESE PRESENTS COUNTY OF TARRANT § For and in consideration of the sum of Fifteen Hundred and No/100 Dollars ($1,500.00) and in the mutual terms, conditions and covenants herein contained, this "Agreement" is entered into by and between COBB, FENDLEY & ASSOCIATES, INC., hereinafter called "Company" and the CITY OF NORTH RICHLAND HILLS, TEXAS, hereinafter called "City". Company shall be allowed to conduct subsurface utility engineering investigations, including the right of ingress and egress, on and across the City rights-of--way more fully illustrated in "Exhibit A1" and described in "Exhibit A2", attached hereto and made a part hereof and on all City facilities crossing the adjoining Oncor Energy transmission line that traverses the City of North Richland Hills. II. In the process of conducting such operations, Company will hold City harmless and indemnify City for any claims, demands or damages sustained in connection with its activities and shall further save and hold City harmless and indemnify City for any claims, demands or damages to any person or property. Company will, as a condition of this agreement, post a cash bond with the City in the amount of $100,000.00 to guarantee the repair of excavations and payment of all damages caused to City occurring within two years after the completion of operations of Company at any of the locations where Company conducts excavations or borings. The remainder of any such bond shall be refunded after two years if there are no outstanding issues concerning Company's activities or operations. It shall not be a defense to this indemnity and hold harmless agreement that City or any of its agents or employees was the cause of damages or liability which may be asserted as a result of Company's operations. III. Company shall obtain and carry general liability insurance covering all of its operations hereunder in the amount of $1,000,000 a person, $2,000,000 per occurrence and $100,000 for property damage. That insurance shall name City as an additional named insured and shall be of occurrence type. Before commencing any activity hereunder, Company shall supply the City with a certificate of that insurance which clearly indicates the requirements herein and is by a company satisfactory to City. N. This Agreement is further subject to the special terms and conditions specified in "Exhibit B", attached hereto and made a part hereof. Following completion of its operations authorized herein Company shall remove all of its equipment and restore the area to its original condition. V. Company shall obtain all permits required from City and all other authorities having jurisdiction. VI. That city, acting by and through the City Manager shall have the right to terminate this agreement upon delivery of written notice to Company. This Access Agreement and Permit is executed in two (2) counterparts. IN TESTIMONY WHEREOF, the parties hereto have executed this Access Agreement and Permit this the _ day of CITY OF NORTH RICHLAND HILLS By: Larry J. Cunningham, City Manager Date: ATTEST: Patricia Hutson, City Secretary Approved as to Form: George Staples, City Attorney 20 COBB, FENDLEY & ASSOCIATES, INC., acting herein by and through its duly authorized agent By: Title: Date: ATTEST: Notary Public in and for the State of Texas Type or Print Notary's Name My Commission Expires: EXHIBIT Al EXHIBIT A2 Specific Locations 1. Boulevard 26 (SH 26) 2. Ken Michael Court 3. Cummings Drive 4. Blaney Avenue 5. Vance Road 6. Redondo Street 7. Ruff Snow Drive 8. Lariat Trail 9. Shady Lake Drive 10 . Suncrest Court 11 . Glenview Drive EXHIBIT B 1. All work within city rights-of--way must be in accordance with Traffic Control Plans approved by the City's Assistant Director of Public Works or his designee. 2. All work within street rights-of--way and easements shall be in accordance with North Richland Hills' Public Works Design Manual, rules, regulations and standards. 3. Company shall provide 48 hours notice to the Assistant Director of Public Works prior to the commencement of any excavation activities within City rights-of--way. CITY OF NORTH R/CHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. F.0 Subject: GENERAL ITEMS CITY OF NORTH R/CHLAND HILLS Department: Emergency Management Presented by: S Hughes/L Koonce Council Meeting Date: 2-23-2009 Agenda No. F.1 Subject: PU 2009-004 Approve the Purchase of a Lenco BearCat Armored Vehicle through Section 1122 of the 1994 National Defense Authorization Act On December 22, 2008 the North Richland Hills City Council approved GN 2008-123 which accepted a Federal Emergency Management Agency (FEMA), Urban Area Security Initiative (UASI), Law Enforcement Assistant Program (LEAP) Grant in the Amount of $437,860. These grant funds are intended to provide Law Enforcement and other emergency response organizations with enhanced capabilities for detecting, deterring, disrupting, preventing and responding to potential threats of manmade, natural disasters and acts of terrorism. From this accepted grant, $226,600.00 is designated to purchase an armored vehicle. Through a lengthy and thorough needs assessment, the North Richland Hills Police Department identified that the current armored vehicle is costly to maintain and difficult to repair and is not reliable for Emergency Operations. This vehicle is no longer meeting the needs and expectations of the Police Department and should be replaced. The current vehicle is a 1991 Dodge and was purchased in 1998 from the General Services Commission surplus vehicles. This vehicle has, until recently, met its original purpose and is currently considered beyond its intended service life. The Police Department performed an evaluation of the vendors that build these specialized vehicles and has selected the Lenco BearCat as the vehicle best suited to their future needs and replace the 1991 surplus vehicle. The Lenco BearCat was the vehicle requested in the grant. This vehicle is intended to be purchased through section 1122 of the 1994 National Defense Authorization Act which allows State and Local Governments to purchase law enforcement equipment through federal procurement channels. This allows the local governments to maximize taxpayer dollars by taking advantage of the purchasing power of the Federal Government in order to receive discounts commensurate with volume purchasing. The Police Department's selection of the Lenco BearCat, through the research of their Subject Matter Experts, resulted in the grant specifying this particular manufacturer. Since the vehicle of choice was the Lenco BearCat, pricing was researched for this vehicle. The best pricing for the Lenco BearCat was found through participation in the 1122 program versus pricing directly from the manufacturer. Purchasing of this vehicle through the 1122 program is saving $10,178 versus ordering directly from the manufacturer. Once approved by the City Council, the city will forward a Purchase Order from the City of North Richland Hills, a quote from the vendor and a letter from the North Richland Hills Police Chief ensuring that this vehicle will be utilized for Law Enforcement activity to the 1122 Program Office. Once these three items have been received, the 1122 Program Office will approve the purchase and the vehicle will be ordered and construction can begin on the vehicle. Delivery time is estimated to be 180 days from receipt of the order at the factory. In the very remote instance that the 1122 program denies this purchase, a new quote will be requested and this purchase will be brought back to the City Council for approval through another purchasing contract. This grant does not require matching funds. The City will be reimbursed 100% after the equipment has been purchased. Recommendation: To approve the purchase of a Lenco BearCat through Section 1122 of the 1994 National Defense Authorization Act, utilizing funds from the Federal Emergency Management Agency, Urban Area Security Initiative, Law Enforcement Assistance Program, Texas Governor's Division of Emergency Management Grant in the amount of $225,913. L ~ ~ ~~ Quotation 6847C • ~a Protecting Oxr Nation's De f enders~M Quotation Date: 01 /22105 10 Betnr Industrial Drive -Pittsfield, Mt1.01201 Lenco Tax lD Na. 04-2719777 PH (413)443-7359 -FAX (413) 445-7865 N0007 Estimated Completion Date: F.O.B.: Destination Approx 180 Days ARO Ship Via: Common Carrier North Richland Hills Police Dept. payment Terms: Payable Upon Completion 7301 NE Loop 820 Lenco GSA Contract: GS-07P-0390M 1122 Program. North Richland Hills, TX 76180 Inspection & Acceptance: At Lenco Factory, Pittsfield, MA Terms and Conditions: Payment Due Upon Pick Up - MSO Transferred Upon Receipt of Pay ment Item: Product # Retail Net Price Lenco BearCat {4WD, Rotating Hatch; Counter Balanced} BC55003 $192,000.00 $183,768.00 Options: Diesel Engine 6.4L Twin Turbo BCDLEN 6,425.00 6,165.00 (4) Roof Mounted Remote Control Spot Lights BCRCSL 4,200.00 4,016.00 Rear Auxiliary AC/Heating System BCAC 2,000.00 1,914.00 Electric Power Winch (Deletes Front Storage Area on Bumper) BCWNCH 2,650.00 2,536.00 (2) Radio Prep Packages BCINSRA 1,050.00 1,004.00 (1} Ballistic Skip Round Shield BCBSRS 1,500.00 1,436.00 Explosive Gas Detection System BCDRG 5,250.00 5,025.00 Light Bar Prep Pkg BCILB 525.00 502.00 Kussmaul Battery Charger# 091-170-12 Non Contract 1,570.00 1,495.00 Kussmaul Super Eject# 091-159-30-120 Non Contract 1,254.00 1,195.00 Extreme Heat Reducing Insulation Pkg Non Contract 2,135.00 2,050.00 Front Mounted Receiver with Ram Post and Plate Non Contract 4,70D.00 4,498.00 {2) Rear Area Electric Fans Non Contract 525.00 500.00 {6} Whelen LINZ6J LED, (2) Front Roof Mounted, (2) Per Side Non Contract 1,700.00 1,62tl.00 Installation of Customer Supplied Opticon Non Contract 525.00 500.00 (2) Skip Round Poles with Hardware Non Contrail 730.00 694.00 Run-Flat Tires for Standard 19.5" Tires BCRFS 6,300.00 6,030.00 Rear Tow Hitch Receiver BCRTOWR 1A50.00 965.00 Net Savings $10,176. $236,089.00 $225,973.00 Total Cost of (1l Lenco BearCat, FOB Origin, Pittsfield, MA $225.913.00 Specifications Subject to Change PROPKIETAI2~-Y~ WE ARE PLEASED TO SIIBNIIT THE ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR.PROIVIPI' ATTENTION. THIS QUOTATION IS VALID FOR 30 DAYS. THEREAFTER, IT IS SUBJECT TO CHANGE WITIIOUT NOTICE ACCEPTANCE OF PROPOSAL - -~.~.,,~..,K..~ ~.r LENCO INDUSTRIES INC. „a,Re.~as,n~a,a. va..R,.m,.~.a„ao.a..re.+...,~dr,.,a. t,~~,..xe.~.a.u dind,e.., Authorized Authorized Signature Signature ~ ~ p„ ~~,p~ni,~ ~.E111C[1 . ,.~, Protecting Our Nationls Def enaers'~' Page 2 Quotation Number (i8~17C 1/22109 Description of Items for Quote number 68470 • Spot Lights (4j by Go Light, model 2032 • Rear ACIHeating Unit, by Mobile Climate Control model 4210237 • Electric Winch, by Warn, model 68801 • Front and Rear Wig Wags, by Sound Off Signal, model ETRROO-P • SirenlPA System, by Whelen, modet 295HFS2 • (2j Rear area Electric Fans by Red Dot, model 73R9062 • Exptosive Gas Detection System, by Draeger, model IR 334 • Kussmaul Super Eject, by Kussmaul, model 091-159-30-120 • Kussmaul Battery Charger, by Kussmaul, model091-170-12 • Front and Side LEDs, by Whelen, model LINZ6J • Run Flat Tires, by Hutchinson, model 19.5" CRF Standard Pr~ile 61377 • Radio Prep Pkg, by Lenco Industries • Ballistic Skip Round Shietd, by Lenco Industries • Light Bar Prep Pkg, by Lenco Industries • Extreme Heat Reducing Insulation by Lenco Industries • Front Mounted Receiver with Ram Post and Plate, by Lenco Industries • Rear Tow Hitch Receiver by Lenco Industries • Paint Code Selected Blue, Body, Wheels, Bumper. FS 35044 Specilicalidns are sub3eC to change. (item numbers may change and models ran be potentially discontinued; all model numbers are accurate at the time of this quote, (if an Item rs disconi3nued a muwally acce6table solutior> will be our obpectroe) to Betnr Industrial Drit•e • Pittsfield, MA o1ao1• PH (413) 443-7359 • FAX (413) 445-7865 ~,-~>+'tiv.Armored'['tvcks.com • www°.SWA'1'trucl~s.com CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Presented by: BThornton/LKoonce Council Meeting Date: 2-23-2009 Agenda No. F.2 Subject: PU 2009-006 Award bid 2009-007 Bleacher Shade Structure Materials at Walkers Creek Park to Recreation Consultants of Texas in the amount of $62,461. The approved Parks & Recreation Capital Improvement Program provides funding for the installation of attractive, brightly colored shade structures over the Dick Faram and Norich Park playgrounds (PK0801), and over the bleacher areas at Walker's Creek Park (PK0907). This project supports the recommendation of adding and providing shade structures throughout the park system as outlined in the Park, Recreation and Open Space Master Plan. The total available funding is $210,000 for these projects. The Local Government Purchasing Cooperative (BuyBoard) has contracts in place for shade structures and the installation for the shade structures being purchased. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Staff met with vendors, some who supply material and installation of shade structures, and some who provide only either material or installation through direct purchase on the BuyBoard. After all of the options were submitted for the playground and bleacher shade structures, they were evaluated by staff. Those that offered the best design solutions and price were considered for selection. After comparing design options and the price of each proposal, staff recommends Recreation Consultants of Texas for the purchase of materials for the shade structures over Walker's Creek Park bleachers with the installation provided by a separate company. Accept Recreation Consultants of Texas' proposal for purchase of material only for the Proposal $62,461.00 shade structures over the Walker's Creek RCT3376 Bleachers, providing for the installation of the material by separate contract. Shade structures for Dick Faram Park including installation will be provided by a different vendor and is included as a separate City Council Agenda Item. Norich Park shade structures and the installation of shade structures at Walkers Creek Park will be provided by a third vendor, under $50,000, which does not require Council action. This combination of vendors selected for the shade projects offers the lowest cost to the City. Recreation Consultants of Texas has performed well on previous City projects. Recommendation: To award bid 2009-007 Playground and Bleacher Shade Structures to Recreation Consultants of Texas in the amount of $62,461. ~,1oM'~ 11660 Plano Road ~ Dallas, TX 75243 • ~ (214) 503-7320 (214) 341-1221 fax Name /Address City of North Richland li it is Purchasing Division PO Box 820609 N Richland Hills, TX 7Gi82-0609 PROPOSAL Date Estimate # (/26/2009 RCT3376 P.O. No. Terms Rep FOB Project Ship Via Net 30 from ship date JR NRH, TX Walkers Park ' Tmckload Qty Item # Description Total ... Unit Price Unit Wt. Total 8 Misc Shade Systems 16' x 29' x 11' Single Cantilzver Shade 7,679.00 61,432.00 Discount 5%BuyBoardDiscount -3,071.00 -3,071.00 1 Misc Drawings Sealed by aTexas-Certified Engineer. May be required 800.00 B00.00 for construction permits & inspections by local building codes. Freight Freight 3,300.00 3.300.00 "«" Above equipment available for purchase through the BuyBoard. BuyBoard Vendor ID #: 889. Contract # 269-07. """ FOR YOUR INFORMATION: Recreation Consultants of Texas, LLC is certified by NCTRCA as a WBE with certificate # WFWB37539N0509. MSTALLATION NOTE: THE ABOVE PRICES DO NOT INCLUDE INSTALLATION unless otherwise noted. If an installation quote is not attached, please request one from Custom Swings of Texas (CST) at 214.341.4040 if necessary. CST is a Certified Installer for Landscape Structures, Inc. CST WILL INVOICE SEPARATELY FOR THESE SERVICES! Subtotal 562,461.00 ~ DATE, SeI@S T8X (O.O%~ 50.00 SIGNATURE BELOW ACCEPTING TtilS PROPOSAL WILL CONSTITUTE A PUKCHASE ORDER & ACCEPTANCE OF ALLNOTES, TERMS, FINANCE TOtaI 562,461.00 CHARGES, AND CONDITIONS. Signature CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Presented by: BThornton/LKoonce Council Meeting Date: 2-23-2009 Agenda No. F.3 Subject: PU 2009-007 Award bid 2009-007 Playground Shade Structures at Dick Faram Park to In-Site Amenities in the amount of $94,355.60 The approved Parks & Recreation Capital Improvement Program provides funding for the installation of attractive, brightly colored shade structures over the Dick Faram and Norich Park playgrounds (PK0801), and over the bleacher areas at Walker's Creek Park (PK0907). This project supports the recommendation of adding and providing shade structures throughout the park system as outlined in the Park, Recreation and Open Space Master Plan. The total available funding is $210,000 for these projects. The Local Government Purchasing Cooperative (BuyBoard) has contracts in place for shade structures and the installation for the shade structures being purchased. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Staff met with vendors, some who supply material and installation of shade structures, and some who provide only either material or installation through direct purchase on the BuyBoard. After all of the options were submitted for the playground and bleacher shade structures, they were evaluated by staff. Those that offered the best design solutions and price were considered for selection. After comparing design options and the price of each proposal, staff recommends In- Site Amenities for the purchase of materials and installation for the shade structures at Dick Faram Park, as follows: Accept In-Site Amenities' proposal for purchase of material and installation of shade structures over Quote 351 $94,355.60 both plygrounds at Dick Faram Park. Shade structures for Walker's Creek Park bleachers area will be provided by a different vendor and is included as a separate City Council Agenda Item. Norich Park shade structures and the installation of the shade structures at Walkers Creek Park will be provided by a third vendor and under $50,000, which does not require Council action. This combination of vendors selected for the shade projects offers the lowest cost to the City. In-Site Amenities has performed well on previous City projects. Recommendation: To award bid 2009-007 Playground and Bleacher Shade Structures to In-Site Amenities in the amount of $94,355.60. InSite Amenities 9176 Hyde Road Ft. Worth, TX 76179 Phone # 817-236.5439 Fax # 817-236.8350 Name !Address North Richland Hills PARD 6720 NE Loop 820 North Richland Hills, TX 76180 Quotation Original Quole Data quotation # ]/8/2009 351 Customer Contact Customer Phone Jason Moore 817.427-6630 Customer Fax 817.427.6627 Quote Revised Terms FOB Project Name n/a Net 30 Factory Dick Faram Play Area Shade Item Description Qty Rate Total FGP46X46-6SM-14EV Parasol 46' x 46' gabled fabric covered shade structure - 6 columns, 14' eave height plus I' I 46,853.00 46,853.00 recess, 6a2 roof pitch, factory epoxy prime/powdercoatframa finish DISCOUNT 5% BuyBoarddiscountoffofFGP46X46-65M-14EV -2,342.65 -2,342.65 INSTALL Installation of FGP46X46.6SM-14EV including structural concrete footings -SEE 12,400.00 12,400.00 EXHIBIT A FGP3 ]X31-6SM-l OEV Paraso131' x 3l' gabled fabric covered shade structure - 6 columns, 10' eave height plus 1' 1 24,395.00 24,395.00 n:cess, 6:12 roof pitch, factory epoxy prime/powdercoat frame finish DISCOUNT S%BuyBoarddiswuntoffofFGP31X31-6SM-IOEV -1,229.75 -1,229.75 INSTALL Installation of FGP31X31-6SM-lOEVincluding structural concrete footings -SEE 10,120.00 10,120.00 EXHIBIT B ENGINEERING Sealed engineered drawings for each style shade structure 2 650.00 1,300.00 SHIPPING & HANDL]NG Shipping and handling charge for both shade structures shipped together 2,660.00 I 2,660.00 BuyBOard Commodity Croup # 269-07, Parks & Recreation & Field Lighting Produce & Installation $UbtOtB~ 594,355.60 Sales Tax (6.25%) so.oo This quote is valid for 30 days. T01~' 594,355.60 Signature By signing you agree to our terms. CITY OF NORTH R/CHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. G.0 Subject: EXECUTIVE SESSION ITEMS CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2-23-2009 Presented by: Agenda No. G.1 Subject: Action on Any Item Discussed in Executive Session Listed on Work Session Agenda CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. H.0 Subject: INFORMATION AND REPORTS CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Councilman Tim Barth Council Meeting Date: 2-23-2009 Agenda No. H.1 Subject: Announcements -Councilman Barth Announcements The City invites residents to a Spring Gardening Seminar from 9 a.m. to noon on Saturday, February 28th. Guest speakers will provide tips on preparing your yard for the upcoming growing season. The seminar will be held in the Community Room at the North Richland Hills Public Library. Admission is free. For more information, please call 817-427-6600. NRHZO is searching for team members who want a fun job this summer. Applicants must be at least 15 years old. For a list of upcoming job fairs and more information, please visit www.nrh2o.com/jobs or call 817-427-6500. The City of North Richland Hills recently launched a new web site for Economic Development. The site can be found online at www.nrhed.com. It includes helpful information for existing businesses, new businesses and businesses that are looking to relocated to North Richland Hills. For more information, visit www.nrhed.com or call the Economic Development Department at 817-427-6090. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Chun Mezger & Staff, Animal Adoption & Rescue Center A letter was received from a resident complimenting the staff at the Animal Adoption & Rescue Center for the wonderful job that they do. They have always been helpful and receptive to issues the resident has reported to them. Their work is difficult in many aspects and they should be commended for their professionalism in spite of the challenges they face, the resident said. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-23-2009 Agenda No. H.2 Subject: Adjournment