HomeMy WebLinkAboutCC 2009-03-23 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 -MARCH 23, 2009
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
23rd day of March, 2009 at 5:30 p.m. in the Council Work Room prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino Mayor (present at 5:58 p.m.)
Scott Turnage Mayor Pro Tem, Council Place 6
John Lewis Council, Place 1
Ken Sapp Council, Place 2
Suzy Compton Council, Place 3
Tim Barth Council, Place 4
David Whitson Council, Place 5
Tim Welch Council, Place 7
Staff Members: Larry J. Cunningham City Manager
Karen Bostic Assistant City Manager
Jimmy Perdue Assistant City Manager
Mike Curtis Managing Director
Vickie Loftice Managing Director
Patricia Hutson City Secretary
Monica Solko Assistant City Secretary
George Staples City Attorney
Mary Peters Public Information Officer
Elizabeth Reining Assistant to City Manager
John Pitstick Director of Planning & Development
Larry Koonce Finance Director
Greg VanNeiuwenhuize Public Works Assistant Director
Craig Hulse Economic Development Director
Jamie Brockway Purchasing Manager
Bill Thornton Park and Recreation Assistant Director
Chris Amarante Facilities and Construction Director
Chris Swartz NRH2O Manager
Andy Kancel Assistant Police Chief
Call to Order
Mayor Pro Tem Turnage called the work session to order at 5:30 p.m. and announced
that Mayor Trevino would be late.
A.1 Discuss Items from Regular City Council Meeting
City Council Minutes
March 23, 2009
Page 2
None.
A.2 IR 2009-028 Update on State Le~ islq ation
Karen Bostic, Assistant City Manager updated Council on 81St Regular Session of the
Texas Legislature. Since the session started, there have been 5,467 bills filed.
Although the report is up-to-date through early March, it does not have all the bills that
were filed the last week before the filing deadline of March 13. There has not been a lot
of movement of bills up to this point, but it is anticipated that over the next several
weeks bills will see significant movement. Ms. Bostic highlighted several bills the City
would be tracking and asked if Council had any specific bill they were interested in to
please let her know. There were no questions from Council.
A.3 IR 2009-027 Discuss Updated 2020 Strategic Plan
Elizabeth Reining, Assistant to the City Manager presented a PowerPoint presentation
and discussed the 2020 Strategic Plan with Council. During the 2009 Goals Work
Session Council discussed its mission, accomplishments since 2006, current challenges
to achieving its vision, council goals, priorities and house rules. City Council decided
that much of the contents of Strategic Plan 2020 should remain unchanged but some
elements should be slightly adjusted. Greater emphasis was placed on neighborhood
sustainability and some objectives of the Council Goals were added, deleted or altered.
New items include:
• Developing a secondary access and routing plan for Loop 820 during the
construction period;
• Coordinating with the "T" and TxDOT for double tracking the rail line over Loop
820;
• Participating in grant funded traffic enforcement programs;
• Continuing to seek out event sponsorships for existing and proposed programs;
• Putting the website on city vehicles;
• Exploring a potential new Code Ranger Program;
• Supporting SCORE; and
• Maintaining leadership roles in regional, state and national organizations.
Completion of action items will be tracked and reported to City Council on a regular
basis beginning at the April 27, 2009 Work Session. Unlike implementation plans in the
past, the Implementation Plan for the 2009 version of the Strategic Plan 2020 will show
a projected completion date and specific progress on all action items. The City Council
will continue to receive progress reports on action items from the 2007 version of
City Council Minutes
March 23, 2009
Page 3
Strategic Plan 2020. But those progress reports will be in the new Implementation Plan
format. There were no questions from Council.
A.4 IR 2009-023 Update on Development Plan for the Liberty Park Lake
Bill Thornton, Park and Recreation Assistant Director updated Council on the
development plans for the Liberty Park Lake and presented a PowerPoint presentation.
Recently, Council approved the professional services contract with Graham and
Associates. Graham and Associates has completed the preliminary lake design work
and has prepared and submitted all of the necessary documents to the permitting
agencies. With the authorization of the appropriate permitting agencies, Graham and
Associates is preparing to complete the detailed plans and specifications to construct
the project. The proposed plan will provide for work in the channel to create a lake that
will be lined with a geo-synthetic product to ensure that the lake maintains a constant
depth free from leakage. Plans also include excavation and grading to create gentler
side slopes, the installation of irrigation and turf and the introduction of trees between
the west bank of Calloway Branch and Liberty Way. The lakes have been designed and
will be constructed so that they are easily maintained.
Mayor Trevino present at 5:58 p.m.
Mr. Thornton introduced Jeff Williams, President of Graham and Associates. Mr.
Williams concluded the PowerPoint presentation detailing the proposed development
plans with pictures of what the project could look like.
A.5 IR 2009-029 North Richland Hills Crime Free Multi-Housin~Program
Jimmy Perdue, Assistant City Manager briefed Council on the North Richland Hills crime
free multi-housing program. The program is an international program which partners
property owners, residents, and law enforcement personnel in an effort to eliminate
crime in multi-housing properties. The program is designed to include a certification
process never before offered by a police department. The incentives of police-issued
signs, certificates, and advertising privileges provided immediate interest in the program.
The City of North Richland Hills is currently working with apartments on this program.
There were no questions from Council.
B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive
Session to discuss the following as authorized by Chapter 551, Texas
Government Code
B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to
deliberate the sale or value of real property - 4027 Rufe Snow
City Council Minutes
March 23, 2009
Page 4
B.2 Executive Session: Pursuant to Section 551.071, Texas Government Code for
Consultation with Attorney on Litigation: Hometown Urban Partners, Ltd. vs. City
of North Richland Hills
B.3 Executive Session: Pursuant to Section 551.074, Texas Government Code to
deliberate the employment, evaluation, duties of council appointed positions -
City Manager
Mayor Trevino announced at 6:13 p.m. that the Council would adjourn to Executive
Session pursuant to the provisions of the following sections of the Texas Government
Code:
• Section 551.072, Texas Government Code to deliberate the sale or value of real
property - 4027 Rufe Snow.
• Section 551.071 to consult with attorney on litigation - Hometown Urban
Partners, Ltd, vs. City of North Richland Hills.
• Section 551.074 to deliberate the employment, evaluation, duties of council
appointed positions -City Manager.
C.0 Adjournment
Mayor Trevino announced at 6:59 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0
CALL TO ORDER
Mayor Trevino called the meeting to order March 9, 2009 at 7:06 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
Scott Turnage Mayor Pro Tem, Council Place 6
John Lewis Council, Place 1
Ken Sapp Council, Place 2
Suzy Compton Council, Place 3
Tim Barth Council, Place 4
City Council Minutes
March 23, 2009
Page 5
David Whitson
Tim Welch
Council, Place 5
Council, Place 7
Staff:
Larry J. Cunningham
Karen Bostic
Jimmy Perdue
Mike Curtis
Vickie Loftice
Patricia Hutson
Monica Solko
George Staples
City Manager
Assistant City Manager
Assistant City Manager
Managing Director
Managing Director
City Secretary
Assistant City Secretary
Attorney
A.1
INVOCATION
Councilman Barth gave the invocation.
A.2
PLEDGE OF ALLEGIANCE
Councilman Barth led the pledge of allegiance.
A.3
SPECIAL PRESENTATION(S) AND RECOGNITIONS)
PROCLAMATION FOR RICHLAND YOUTH ASSOCIATIONS 45T" ANNIVERSARY
PRESENTED BY COUNCILMAN LEWIS
Councilman Lewis presented a proclamation to Lonnie McKay, President of the
Richland Youth Association. Ms. McKay thanked the City Council and the Richland
Youth Association Board Members in the audience.
A.4
CITIZENS PRESENTATION
None.
A.5
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
City Council Minutes
March 23, 2009
Page 6
None.
B.0
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVAL OF MINUTES OF MARCH 9, 2009 CITY COUNCIL MEETING
B.2 GN 2009-014 RESCHEDULING THE MAY 25, 2009 COUNCIL MEETING TO
MAY 18, 2009
B.3 PW 2009-008 AWARD BID 09-004 FOR AMUNDSON ELEVATED TANK
REHABILITATION WORK TO TANK PRO INC. IN THE AMOUNT OF
$505,619.00
B.4 PU 2009-010 AUTHORIZATION TO REJECT ALL BIDS RECEIVED FOR RFB #
09-009 ULTRAVIOLET DISINFECTION SYSTEMS
MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN
COMPTON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-0.
PUBLIC HEARINGS
C.0
There were no items for this category.
PLANNING & DEVELOPMENT
D.0
There were no items for this category.
PUBLIC WORKS
City Council Minutes
March 23, 2009
Page 7
E.1
PW 2009-006 APPROVE BUDGET REVISIONS AND RECOMMEND AWARD OF BID
FOR THE 33RD YEAR AND 34TH YEAR COMMUNITY DEVELOPMENT BLOCK
GRANT PROJECTS: CHARLES STREET, PHASES I & II (JERRELL STREET TO
ONYX DRIVE NORTH) PAVING IMPROVEMENTS TO STABILE &WINN, INC. IN
THE AMOUNT OF $340,365.28 -RESOLUTION NO. 2009-007
APPROVED
Greg VanNeiuwenhuize, Assistant Public Works Director presented the item. The
Charles Street Projects consist of the City's 33rd Year and 34th Year Community
Development Block Grant (CDBG) Projects. Although the City of North Richland Hills is
an entitlement city and therefore receives CDBG funds directly, the City has contracted
with Tarrant County CDBG Department to administer its CDBG funds. The City
determines the projects and the County administers them. However, the City reviews all
bids and consultant contracts and makes recommendations to the County for approval.
Tarrant County therefore awards contracts. Presently, Tarrant County has indicated
that there is an additional $62,572 available for the 33rd Year CDBG Project and an
additional $24,914 available for the 34th Year CDBG Project. Using the additional funds
will allow the entire section of Charles Street between Derrell Street and Onyx Drive
North to be reconstructed at one time instead of the two (2) construction phases that the
City initially submitted to Tarrant County. Tarrant County received seven bids for the
project. The Public Works Department recommends both projects be awarded to the
low bidder Stabile & Winn. Construction is scheduled to begin in late April/early May
and take 120 days to complete.
COUNCILMAN WELCH MOVED TO APPROVE THE BUDGET REVISION FOR PROJECT CCBG08 AND
CDBG09, RESOLUTION NO. 2009-007, AND TO RECOMMEND THE AWARD OF BOTH PROJECTS
TO STABILE $c WINN. COUNCILMAN WHITSON SECONDED THE MOTION..
MOTION TO APPROVE CARRIED 7-O.
E.2
PW 2009-007 APPROVE SANITARY SEWER OVERFLOW COMPLIANCE PLAN
AGREEMENT WITH THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
APPROVED
Mike Curtis, Managing Director presented the item. During the May 2008 Work Session
it was the consensus of Council to have staff inform the Texas Commission on
Environmental Quality (TCEQ) that the City of North Richland Hills would volunteer for
the Sanitary Sewer Overflow (SSO) Outreach Initiative Program. Since that time staff
has worked with the TCEQ in developing a Compliance Plan that would work for both
City Council Minutes
March 23, 2009
Page 8
the city and the state. Staff is recommending approval of the Sanitary Sewer
Compliance Agreement.
COUNCILMAN WELCH MOVED TO APPROVE PW 2009-007. COUNCILMAN SAPP SECONDED THE
MOTION.
MOTION TO APPROVE CARRIED ~-0.
GENERAL ITEMS
F.1
GN 2009-015 AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE
CERTIFICATES OF OBLIGATION -RESOLUTION NO. 2009-010
APPROVED
Larry Koonce, Finance Director presented the item. Council is being requested to
approve Resolution No. 2009-010, which authorizes the City Secretary to publish the
intent to issue Certificates of Obligation not to exceed $11,455,000. Staff provided
Council with the calendar of events leading up to the issuance of general obligation
bonds (G.O.'s) and certificates of obligations (C.O.'s) on May 11, 2009. The C.O.'s will
be issued for improvements at NRH2O ($1,855,000), fire equipment replacement
($785,000), drainage improvements ($450,000), TIF No. 1 expansion projects
($3,500,000) and water and wastewater utility projects ($3,115,000). One of the
requirements for the issuance is for the Council to authorize the City Secretary to
publish a notice in the newspaper of the City's intent to issue the C.O.'s.
COUNCILMAN LEWIS MOVED TO APPROVE RESOLUTION NO. 2009-010. COUNCILMAN
WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-0.
F.2
GN 2009-016 FY 2009 TEEN SEAT BELT PROJECT/CLICK IT OR TICKET
MOBILIZATION PROGRAM GRANT- RESOLUTION NO. 2009-011
APPROVED
Andy Kancel, Assistant Police Chief presented the item. Item is to approve a resolution
authorizing application for the Texas Department of Transportation's Click it or Ticket
Mobilization Grant. The grant will reimburse law enforcement for overtime hours and
mileage costs incurred while conducting occupant restraint use enforcement under the
FY 2009 Texas Traffic Safety Program. The enforcement period of the grant is May 11
through May 31, 2009. Under the terms of the grant, the City agrees to fund overtime
City Council Minutes
March 23, 2009
Page 9
for additional enforcement targeting occupant restraint use during the Memorial Day
Holiday period. The Police Department will seek reimbursement at the conclusion of the
grant period.
COUNCILMAN SAPP MOVED TO APPROVE RESOLUTION NO. 2009-0'I1. MAYOR PRO TEM
TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-0.
F.3
GN 2009-020 CERTIFICATION OF UNOPPOSED CANDIDATES, CANCELLING
ELECTION AND DECLARING UNOPPOSED CANDIDATES ELECTED TO OFFICE -
ORDINANCE NO. 3045
APPROVED
Patricia Hutson, City Secretary presented the item. The Texas Election Code provides
for the cancellation of an election when each candidate whose name is to appear on a
ballot is unopposed and there is no proposition appearing on the ballot. The filing
deadline for a place on the ballot for the May 9, 2009 City Council Election was March 9
and the deadline for write-in candidates to file declarations of write-in candidacy was
March 16. At the conclusion of the filing deadlines, the candidates who filed for a place
on the ballot were unopposed. The law states that the authority responsible for
preparing the official ballot (City Secretary) shall certify in writing and deliver to the
governing body a certification of unopposed status as soon as possible after the
statutory filing deadlines. The City Secretary has certified and presented to the Council
a certificate of unopposed status certifying that John H. Lewis, Tom Lombard, David
Whitson and Tim Welch filed for Places 1, 3, 5 and 7 respectively on the May 9 ballot,
each is unopposed, no write-in candidates have filed and no proposition is on the ballot.
Council is requested to accept the certificate of unopposed status and approve
Ordinance No. 3045 declaring that the above candidates are elected to office and
canceling the May 9, 2009 City Council Election.
COUNCILWOMAN COMPTON MOVED TO APPROVE THE CERTIFICATION OF UNOPPOSED
CANDIDATES AND ORDINANCE NO. 3045. COUNCILMAN EARTH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.4
GN 2009-018 CONSIDER APPROVAL OF ORDINANCE ESTABLISHING THE
PRESUMPTION OF OWNERSHIP OF A MOTOR VEHICLE IN VIOLATION OF A LAW
OR ORDINANCE REGULATING THE STOPPING, STANDING, OR PARKING OF
City Council Minutes
March 23, 2009
Page 10
MOTOR VEHICLES -ORDINANCE NO. 3043
APPROVED
Mike Hamlin, Police Patrol Captain presented the item. The North Richland Hills Police
Department and the Municipal Court desire to improve the efficiency and effectiveness
of parking violation enforcement. The Texas Transportation Code Section 545.308
provides for the establishment of a presumption for the purpose of prosecution of
certain offenses that the registered owner of an unattended motor vehicle was the
person who stopped, stood, or parked such vehicle. The North Richland Hills Police
Department and Municipal Court recommend adoption of Ordinance No. 3043 to
establish a presumption that, for the purposes of prosecution of offenses involving the
stopping, standing or parking of an unattended motor vehicle, the registered owner of
such vehicle committed such offense and to amend Chapter 54 of the North Richland
Hills Code of Ordinances by adding a new Section 54-182.
COUNCILMAN EARTH MOVED TO APPROVE ORDINANCE NO. 3043. COUNCILMAN WHITSON
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7-O.
F.5
GN 2009-019 CONSIDER ADOPTION OF STRATEGIC PLAN 2020 -
RESOLUTION NO. 2009-012
APPROVED
Elizabeth Reining, Assistant to the City Manager presented the item. At the City Council
Goals Work Session, the City Council reviewed, modified, and reaffirmed the Strategic
Plan 2020 adopted in 2007. The Strategic Plan 2020 includes City Council Goals and
House Rules. The City Council reaffirmed all eight of the Council Goals as high priority
and consistent with Council and community priorities. The Council also reaffirmed the
Mission Statement it set in 2007 because the Statement continues to clearly reflect the
overall purpose and direction for the community. The approval of Resolution No. 2009-
012 would adopt the Strategic Plan 2020 which includes City Goals, the House Rules
(Code of Conduct) and outlines the governance process. This Plan also allows the
goals to be reviewed biannually to insure that they fit the changing needs of the City.
Action items will be examined and updated as needed and as Council directs. They are
intended to be priority items to be completed throughout this next year.
COUNCILMAN WELCH MOVED TO APPROVE RESOLUTION NO. 2009-012 ADOPTING STRATEGIC
PLAN 2020. COUNCILWOMAN COMPTON SECONDED THE MOTION..
MOTION TO APPROVE CARRIED 7-0.
City Council Minutes
March 23, 2009
Page 11
EXECUTIVE SESSION ITEMS
G.1
Action on Any Item Discussed in Executive Session Listed on
Work Session Agenda
B.3
DELIBERATE THE EMPLOYMENT, EVALUATION, DUTIES OF
COUNCIL APPOINTED POSITIONS -CITY MANAGER
Mayor Pro Tem Turnage advised that the City Manager wished to retire effective
October 1, 2009.
MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE REQUEST FOR RETIREMENT/RESIGNATION
OF THE CITY MANAGER EFFECTIVE OCTOBER 1, 2009, COUNCILMAN WHITSON SECONDED THE
MOTION,
MOTION TO APPROVE CARRIED 7-0.
INFORMATION AND REPORTS
H.1
IR 2009-030 POLICE DEPARTMENT 2008 ANNUAL REPORT
Jimmy Perdue, Assistant City Manager presented the item. Mr. Perdue briefed Council
on the 2008 Annual Police Department Report. Highlights include statistics on all crime,
violations issued, motor vehicle accidents, average response times, police calls for
service, investigative statistics, 2008 accomplishments and several new programs that
began in 2008.
H.2
ANNOUNCEMENTS
Councilman Whitson made the following announcements.
Join us at Green Valley Park from 1 to 4 p.m. on Saturday March 28 for Discover
Project Green. Participants of this free event will learn how to conserve and preserve.
There will also be kid friendly activities and a performance by "Vocal Trash." Green
Valley Park is located at 7701 Smithfield Road. For more information, please call 817-
427-6620.
City Council Minutes
March 23, 2009
Page 12
The 2009 Sounds of Spring Concert Series will kick off on Friday, April 3rd and continue
every Friday through May 8t". The concerts will take place on the grounds of NRH2O
starting at 7:00 p.m. Admission is FREE and everyone is welcome. For more details,
visit www.soundsnrh.com or call 817-427-6620.
Hop on out and join us on for North Richland Hills' 20t" Annual Easter in the Park
celebration. This event is scheduled from 10:00 a.m. to noon on Saturday, April 4t", at
Green Valley Park. For more details, call 817-427-6600.
Kudos Korner -Teddi Zonker, NRH Recreation Center. An email was received from a
new patron thanking Teddi for taking the time to meet with her. The patron is visually
impaired and it was the first time she had visited the center. Teddi made her feel at
ease, explained the fitness programs and answered all her questions. The resident
looks forward to visiting the Recreation Center on a regular basis.
H.3
ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:15 p.m.
~ ~~Np "~
~~f rl ~'`~~r '
o =r'
r
o~QTTES~r ,,y
~~»»~ Sd~
no -Mayor
Patricia Hutson, City Secretary