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HomeMy WebLinkAboutCC 2009-06-22 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -JUNE 22, 2009 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 22"d day of June, 2009 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Elizabeth Reining Assistant to City Manager Larry Koonce Finance Director Craig Hulse Economic Development Director Greg VanNieuwenhuize Assistant Public Works Director Jamie Brockway Purchasing Manager Call to Order Mayor Trevino called the work session to order at 5:46 p.m. A.1 Discuss Items from Regular City Council Meeting No items were discussed. A.2 IR 2009-062 Iron Horse Golf Course Update Ms. Vickie Loftice, Managing Director advised the purpose of the item was to provide a year to date report on operations at the Golf Course. Ms. Loftice expressed appreciation to Jay Clements, General Manager, and his staff at the Golf Course for City Council Minutes June 22, 2009 Page 2 their work and other city departments who have provided assistance for various activities at the golf course. Mr. Clements presented a PowerPoint presentation updating the Council on Golf Course operations the past year. The presentation highlighted recognitions and awards received, revenues and expenditures, an update on projects and programs and future opportunities for the course. Council was advised that rounds played are exceeding budget projections by 5.79% and are ahead of last year's projections by 2%. Food and beverage revenue is up 6.2% over last year, snack bar has increased 20% over last year, driving range revenue is down 15.81 % from budgeted numbers and golf carts are down 5.51 %. Total revenue is up 2.12% from last year and 1.54% less than budgeted and expenditures are down 8.23% from budget. Projects that have been completed or will be completed in 2009 include: • Drainage improvements • New golf carts • New equipment for grounds maintenance • Re-grading and sodding an additional tee box on #17 hole. • Re-measuring all holes on the golf course to ensure the scorecard accurately reflects the correct yardage • Replacement of the green covers • Repainting of the two cabooses • General grounds maintenance included more attention to channels, trash clean- up and graffiti abatement • Bunker reclamation project • Replacement of HVAC at Clubhouse. An update was given on ongoing programs, which included the Player Development Program, The Eagle Card, Golfer's Rewards Program and Cybergolf. Council was advised that Iron Horse will be celebrating its 20t" anniversary this year and plans and details will be forthcoming. A.3 IR 2009-063 City Use of Social Media Websites Ms. Tina Earle, Marketing/Special Projects Coordinator, presented a PowerPoint presentation on the City's use of electronic marketing and social media applications and the positive impact they have on programs and services for residents. The City's electronic marketing services include Gov Delivery, Constant Contact and Crime Web. The City is also expanding its efforts to communicate though social media sites such as YouTube, Facebook, MySpace, Twitter and Flickr. The City's social media presence is being promoted through the Parks Twitter Page, City Facebook Page, Parks YouTube Channel, CityFlickrGroup and NRH2O My Space Page. There will be additional social media initiatives by the City in the coming months. City Council Minutes June 22, 2009 Page 3 A.4 IR 2009-064 American Recovery and Reinvestment Act Update Ms. Elizabeth Reining, Assistant to the City Manager, presented a PowerPoint presentation updating the Council on the City's activities to date regarding the American Recovery and Reinvestment Act (ARRA). Since the Act went into effect in February, the City has received allocations directly from federal agencies. The City was awarded $99,563 from the Byrne Assistance Justice Grant, $87,739 in a Community Development Block Grant and $584,900 in Energy Efficient and Conservation Block Grants. The City will also receive Pass Through Allocation funds through TxDOT for the Boulevard 26 multi-use trail along Calloway Creek and the Boulevard 26 Overlay between Davis and Mid-Cities. The City has also applied for competitive ARRA grants such as the Diesel Emission Reduction Program and Byrne Competitive Grants and is considering Economic Development AARA funds for public improvements to the Calloway Creek Retail area and Neighborhood Stabilization funds which would allow the City to purchase and rehabilitate, resell or tear down foreclosed residential property within the City. There are also ARRA programs residents and businesses can apply for that the City has no control over. The City does not meet the population criteria for the Weatherization funds, but residents can apply to the Fort Worth Housing Authority for assistance. There are also programs available to help small businesses. The City has gathered information on these programs to give to the businesses. Ms. Reining explained in more detail the Energy Efficient and Conservation Block Grant (EECBG). This is a new program in which the City has been allocated a large amount of funds. EECBG was first introduced into law in 2008 but the program did not receive any funding. Through ARRA, EECBG was allocated $3.2 billion and North Richland Hills has been directly allocated $584,900. These funds can be used for municipal purposes as well as programs for local residences and businesses that promote energy efficiency within city limits. Council was advised of several possible projects for the EECBG program. Projects proposed with the available funding are: Window Replacement ($25,000), Solar Panel Project ($14,384), Simple Household Energy Conservation Tools ($5,000), Green BIG ($25,000), Fire Department Vehicles Shoreline Project ($9,000), Solar Power School Zone Beacon Upgrades ($180,000), Long Term Energy Efficiency ($100,000), School Flasher Led Upgrades ($20,000), De-lamp City buildings ($49,000), Green Tenant Improvements ($25,000), Solar Power City Entry Signs ($70,000), Solar Photovoltaic System at Dan Echols ($57,000). With future funding, possible EECBG projects are: Reroofing ($318,000), Traffic Signal Light Adaptive System ($270,000), Automatic Lighting Controls ($15,000), Illuminated Street Signs ($22,000), Davis Boulevard Sidewalk Construction ($80,000), Traffic Signal Video Vehicle Detection System ($135,000), Traffic Signal Emergency Auxiliary Power ($60,000), HVAC Controls ($378,000), Preventive Sidewalk Maintenance ($60,000), Traffic Signalization at Davis Boulevard /Creek View Drive ($300,000). Council concurred with the projects proposed for the ARRA EECBG funds. City Council Minutes June 22, 2009 Page 4 B.0 EXECUTIVE SESSION. -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.072 Texas Government Code to Deliberate the Purchase or Value of Real Property located at the northeast corner of Larue Court and Rufe Snow Drive and at the northeast corner of Corona Drive and Rufe Snow Drive for the Rufe Snow Drive Street & Utility Improvements (Karen Drive to I.H. 820) Project B.2 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney on Litigation: Union Pacific Double Eagle Superfund Site Litigation Mayor Trevino announced at 6:33 p.m. that the Council would adjourn to Executive Session pursuant to the provisions of the following sections of the Texas Government Code: Section 551.072 to deliberate the purchase or value of real property located at the northeast corner of Larue Court and Rufe Snow Drive and at the northeast corner of Corona Drive and Rufe Snow Drive for the Rufe Snow Drive Street and Utility Improvements (Karen Drive to I.H. 820) project and Section 551.071 for consultation with Attorney on litigation on Union Pacific Double Eagle Superfund Site litigation. C.0 Adjournment Mayor Trevino adjourned Executive Session and announced at 6:46 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order June 22, 2009 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Tom Lombard Tim Barth Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 6 City Council Minutes June 22, 2009 Page 5 David Whitson Tim Welch Council, Place 5 Council, Place 7 Staff: Larry J. Cunningham Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilman Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Barth led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) YARD OF THE MONTH AWARDS PRESENTED BY COUNCILMAN SAPP Kathy Luppy, Keep NRH Beautiful Commission Chair and Councilman Sapp recognized the following yard of the month recipients for June: B. J. Rowe, 6405 Heidelburg Court; Bette Nolen, 6729 Cylinda Sue Circle; Jack & Rose Whitlock, 4916 Skylark Circle; Maya Pavlov, 6245 Dream Dust Drive; Oliver & Jacqueline Davis, 5344 Bob Drive; Tim & Lisa McDonald, 6708 Mabell Street; Ann Plymale, 8800 Ashcraft Drive; Stan Allen, 7901 Forest Hills; Kevin & Valerie Eagan, 8308 Sandy Court. Rufe Snow Village 6238- 6248 Rufe Snow was recognized as the June Business Landscape Winner. A.4 SPECIAL PRESENTATION(S) AND RECOGNITIONS) PROCLAMATION FOR NATIONAL RECREATION AND PARKS MONTH PRESENTED BY COUNCILMAN LOMBARD City Council Minutes June 22, 2009 Page 6 Councilman Lombard presented a proclamation for National Recreation and Parks Month to Vickie Loftice, Managing Director. Ms. Loftice introduced the Parks staff and thanked everyone. A.5 CITIZENS PRESENTATION None. A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED 6.1 APPROVAL OF MINUTES OF JUNE 8, 2009 COUNCIL MEETING 6.2 APPROVAL OF MINUTES OF JUNE 10, 2009 CITY COUNCIL WORK SESSION B.3 PW 2009-019 APPROVE CONTRACT OF SALE FOR THE PURCHASE OF STREET RIGHT-OF-WAY AT 6701 MEADOW ROAD AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT B.4 PU 2009-027 AWARD BID NO. 09-027 FOR WATER & WASTEWATER REPAIR MATERIALS TO MAINLINE SUPPLY CO., ATLAS UTILITY SUPPLY AND ACT PIPE & SUPPLY MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes June 22, 2009 Page 7 PUBLIC HEARINGS C.0 No items for this category. PLANNING & DEVELOPMENT D.0 Items to follow do not require a public hearing. No items for this category. PUBLIC WORKS E.1 PW 2009-020 AUTHORIZE CITY ATTORNEY TO TAKE THE NECESSARY STEPS TO ACQUIRE PROPERTY FOR THE SIGNALIZATION OF HOLIDAY LANE/CHAPMAN ROAD/MEADOW ROAD PROJECT- RESOLUTION NO. 2009-021 APPROVED Mike Curtis, Managing Director presented the item. This project will consist of constructing traffic signals at the intersection of Holiday Lane/Chapman Road/Meadow Road. Meadow Road will also have a dedicated right turn lane constructed at the approach to Chapman Road. Three very small portions of property are required in order to construct two signal cabinets and the signal light located at Holiday Road and Chapman. Staff has discussed the acquisition of the property on several occasions with the property owner and has met with a representative of the property owner at the site. The property owner has not acknowledged the offer by the City and will not respond to follow up calls concerning the offer. Staff is recommending to authorize the City Attorney to take the necessary steps to acquire the necessary property for the signalization. COUNCILMAN LEWIS MOVED TO APPROVE RESOLUTION NO. 2009-021. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. E.2 PW 2009-021 AUTHORIZE CITY ATTORNEY TO TAKE THE NECESSARY STEPS TO ACQUIRE PROPERTY FOR THE RUFE SNOW DRIVE STREET & UTILITY IMPROVEMENTS (KAREN DRIVE TO I.H. 820) PROJECT - RESOLUTION NO. 2009-022 APPROVED City Council Minutes June 22, 2009 Page 8 Mike Curtis, Managing Director presented the item. For the Rufe Snow Drive Street and Utility Improvements project additional Right-of-Way is necessary from seven (7) properties. These seven (7) properties are owned by six (6) different property owners. All seven (7) properties have been appraised by a State Certified General Real Estate Appraiser certified by the Texas Appraiser Licensing and Certification Board and staff has extended a written offer in the amount of each property's appraised value to each of the six (6) property owners. Staff has previously obtained three (3) parcels and has been in contact with the property owner that owns two (2) parcels. As such, there are two (2) property owners that staff has been unable to directly contact. In order to construct the project, a 50 square feet "corner clip" is necessary from one of the properties (6701 Larue Circle) and the acquisition of the entire lot is necessary for the other property (6701 Corona Drive). Staff is recommending to authorize the City Attorney to take the necessary steps to acquire the necessary property for the utility improvements. COUNCILMAN LOMBARD MOVED TO APPROVE RESOLUTION NO. 2009-022. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. GENERALITEMS F.1 PU 2009-023 AWARD BID NO. 09-012 TO THE FAIN GROUP IN THE AMOUNT OF $244,057 FOR CONSTRUCTION OF THE LIBERTY PARK LAKE PROJECT ~PPR[~VFI'] Joe Pack, Capital Projects Superintendent, presented a PowerPoint presentation and summarized the item. Item is to consider the award of bid for the construction of the Liberty Park Lake project. After reviewing the bids received, staff recommends executing a contract with The Fain Group, Inc. selecting their base bid plus alternates 2 and 3 for a project total of $244,057 from an available budget of $252,250. The acceptance of the alternates will provide an 8 feet depth lake and sod in lieu of grass seed. Awarding the base bid and alternates 2 and 3 in the amount of $244,057, leaves a remaining balance of $8,193 to be used for project contingencies. COUNCILMAN WELCH MOVED TO APPROVE PU 2009-023 TO INCLUDE THE ALTERNATES 2 AND 3 FOR A TOTAL CONSTRUCTION COST OF $244,057. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes June 22, 2009 Page 9 F.2 GN 2009-042 APPOINTMENT OF BOARD MEMBER TO REINVESTMENT ZONE NUMBER 2 APPROVED Larry Koonce, Finance Director presented the item. With Suzy Compton leaving Council, a vacancy was created on the Reinvestment Zone Number 2. Other Council Members currently serving on this Board are Mayor Trevino, Mayor Pro Tem Scott Turnage, Councilmen David Whitson, John Lewis, and Tim Welch . MAYOR TREVINO RECOMMENDED COUNCILMAN SAPP TO FILL THE VACANCY.. MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE APPOINTMENT OF COUNCILMAN SAPP TO SERVE THE REMAINDER TWO-YEAR TERM. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 GN 2009-044 APPOINTMENTS TO PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION -PLACES 2, 4 AND 6 APPROVED Item presented after F.6 F.4 GN 2009-045 APPOINTMENTS TO CIVIL SERVICE COMMISSION -PLACES 1, 2, 3 AND PLACE 5 APPROVED Patricia Hutson, City Secretary presented the item. The terms of office for the individuals serving in Places 1, 2, 3 and 5 on the Civil Service Commission expire June 30, 2009. The Charter stipulates that these appointments are mayoral appointments with confirmation by two-thirds vote of the Council. Mayor Trevino is recommending the following individuals for Council confirmation: Place 1 Sally Bustamante term expires 6/30/2010 Place 2 September Daniel term expires 6/30/2010 Place 3 Bill Fenimore term expires 6/30/2011 Place 5 Robert Harrison term expires 6/30/2012 COUNCILMAN LOMBARD MOVED TO APPROVE GN 2009-045. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes June 22, 2009 Page 10 F.5 GN 2009-046 APPOINTMENTS TO RED LIGHT CAMERA ADVISORY COMMITTEE APPROVED City Secretary Patricia Hutson presented the item. In accordance with State Law and Article X of Chapter 54 of the North Richland Hills Code of Ordinances, the Mayor and each member of Council is required annually to appoint an individual to serve on the Red Light Camera Advisory Committee. The committee's purpose is to advise the Council on the installation and operation of a photographic traffic signal enforcement established under Article X of Chapter 54. The Mayor and Council members have submitted the following names for appointment to the Red Light Advisory Committee. Their terms of office will expire June 30, 2010. Mayor Trevino Mayor Pro Tem Turnage Councilman Lewis Councilman Sapp Councilman Lombard Councilman Barth Councilman Whitson Councilman Welch Mike Witt Pam Hansen Sixto "Tito" Rodriguez Scott Wood Scott Eager Steve Koons Gerald Tyner Gena Morrison COUNCILMAN WELCH MOVED TO APPROVE GN 2009-046. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.6 GN 2009-047 APPOINTMENTS TO BOARDS & COMMISSIONS APPROVED Patricia Hutson, City Secretary presented the item. The terms of office for the individuals serving on the Boards and Commissions in Places 1, 3, 5 and 7 expire June 30. In addition, the Place 2 position on the Park and Recreation Board is vacant as a result of Tom Lombard's recent election to the City Council. Councilman Whitson is also recommending moving Dianna Madar from the ex officio position to the Place 5 position on the Planning and Zoning Commission and the Capital Improvement Advisory Board creating a vacancy on these two boards. Also, Mr. Jim Kemp on the Board of Adjustment is being moved from Place 3 position to Place 1. Mr. Garry Cope on the Substandard Building Board, Place 1 has not confirmed his interest in serving another term, so Place 1 reappointment/appointment will be presented at another meeting. For the boards listed below, Chapter 2, Article III, Section 2-121c of the Code City Council Minutes June 22, 2009 Page 11 of Ordinances states that the City Council will act upon Council member nominations. The terms of office for Places 1, 3, 5 and 7 will expire June 30, 2011. The terms of office for the Place 2 appointment to the Park and Recreation Board and the Ex Officio appointment to the Planning & Zoning Commission and the Capital Improvement Advisory Board will expire June 30, 2010. The following nominations have been submitted for Council consideration at this time: Keep North Richland Hills Beautiful Commission Place 1 Dianne Spradling Place 3 Darla Batchler Place 5 Donah Tyner Place 7 Holly Bullington Board of Adjustment Place 1 Jim Kemp Place 5 Tommy Duer Place 7 Jerry Henry Library Board Place 1 Don Tipps Place 3 Mary Shilcutt Place 5 . Avis Crisp Place 7 Jane Birkes Park and Recr~ Place 1 Place 2 Place 3 Place 5 Place 7 ration Board Ricky McElroy Sixto "Tito" Rodriguez Brad Greene Marty Kusmierski Mike Filis Planning & Zoning Commission and Capital Improvement Advisory Committee Place 1 Mark Haynes Place 3 Don Bowen Place 5 Dianna Madar Place 7 Steven Cooper Ex Officio Kathy Luppy Substandard Building Board Place 3 Deryl Brown Place 5 John Larriviere Place 7 Bob McCary Teen Court Advisory Board Place 1 Zane Harrington City Council Minutes June 22, 2009 Page 12 Place 3 Ronald Moore Place 5 Carrie West Place 7 Anita Jones COUNCILMAN LEWIS MOVED TO APPROVE GN 2009-047. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 GN 2009-044 APPOINTMENTS TO PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION -PLACES 2, 4 AND 6 APPROVED Ms. Patricia Hutson, City Secretary presented the item. The terms of office for the Board Members serving in Places 2, 4, and 6 on the Park and Recreation Facilities Development Corporation expired on May 1, 2009. The Corporation's Articles of Incorporation and Bylaws state that appointments to the Board of Directors are to be made by the City Council and that Places 1-4 are designated for Council Member Directors and Places 5-7 are designated for Citizen Member Directors. Because of the purpose of this Board, practice has been to select current members of the Park and Recreation Board to serve on this Board. The places with expired terms are: Place 2 - Council Member Director (Councilman Lewis -incumbent) Place 4 - Council Member Director (Councilman Barth -incumbent) Place 6 - Citizen Member Director (Vacant) COUNCILMAN SAPP MOVED TO REAPPOINT COUNCILMAN LEWIS, PLACE 2 AND COUNCILMAN EARTH, PLACE '4 AND NOMINATE THE APPOINTMENT OF TITO RODRIGUEZ, PLACE s WITH TERMS TO EXPIRE MAY 1, 2011. COUNCILMAN LOMBARD SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7-O. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. INFORMATION AND REPORTS H.1 City Council Minutes June 22, 2009 Page 13 ANNOUNCEMENTS Councilman Whitson made the following announcements. The City of North Richland Hills conducts a test of the 10 outdoor emergency warning sirens at 1 p.m. on the 1st Wednesday of each month. The next test is scheduled for Wednesday, July 1st. The test will not be performed if threatening weather is near or there is low cloud cover. For more information, please call 817-427-7007. City Hall and other non-emergency City offices will be closed on Friday, July 3rd in observance of the Independence Day Holiday. The NRH Recreation Center, Library, Tennis Center and Senior Centers will also be closed. NRH2O and Iron Horse Golf Course will remain open. Garbage and recycling schedules will not change due to the holiday. Join us on Saturday, July 4th for the Quad Cities Family 4th Fireworks Show. The fireworks start at 9:30 p.m. They can be viewed from Wiley G. Thomas Coliseum in Haltom City and the ATI Career Training Center located off of Boulevard 26 in North Richland Hills. Parking is free at both locations. In addition to the fireworks show, The Farside Band will perform from 7:00 to 9:00 p.m. in the parking lot of Wiley G. Thomas Coliseum. The concert will include favorites from the 60's, 70's and 80's. For more information, please call 817-281-9376. Kudos Korner -Cathy Anthony, Library. A library patron sent a bouquet of flowers with a note, thanking Cathy for going the extra mile to help locate a book for her son at closing time. The patron said Cathy's patience and willingness to help was greatly appreciated. H.2 ADJOURNME Mayor Trevino adjourned the meeting at 7:56 p. ~1C z ;; ~ ~ ~, ~~- ~.y o h .may ~~~..~... S.d,~ O no - nnayor Patricia Hutson, City Secretary