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HomeMy WebLinkAboutCC 2009-07-13 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING ()F THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -JULY 13, 2009 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 13tf• day of July, 2009 at 5:45 p.m. in the Council Work Room prior to the 7:00 p.m. reg~ilar Council meeting. Pre;~ent: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard i Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Karen Bostic Assistant City Manager Jimmy Perdue Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Kyle Spooner Information Services Director Bob Weakley Information Services Assistant Director Dave Pendley Building Official JoAnn Stout Neighborhood Service Director Bill Thornton Parks and Recreation Assistant Director Greg VanNieuwenhuize Assistant Public Works Director Jamie Brockway Purchasing Manager Craig Hulse Economic Development Director Eric Wilhite Chief Planner Sean Hughes Emergency Management Coordinator Cal to Order Ma~ior Trevino called the work session to order at 5:46 p.m. City Council Minutes July 13, 2009 Page 2 A.1 Discuss Items from Regular Citv Council Meeting No terns were discussed. A.2 IR 2009-069 Discuss Proposed Replacement of Citv Network and Telephone Systems (Agenda Item F.41 Mr. Kyle Spooner, Director of Information Services, presented a PowerPoint pre;>entation on the proposed replacement of the city network and telephone system. The existing network system is six years old and the telephone system is ten years old. The network equipment and its replacement parts are no longer being manufactured and the vendor is no longer in the network market. The manufacturer of the phone sys :em removed itself from the telephone market system several years ago. The City has been working with a company that purchased the surplus parts to maintain the system, but it is becoming difficult to find repair parts. The system proposed to replace the current system is a state of the art Cisco network and IP telephone system. Council way advised of various city services and network applications that are dependent on the network system, the advantages of the proposed system and new features that would be available. After a brief discussion by Council, the consensus was to move forward witr the replacement. Council authorized the replacement of the systems during the regular council meeting. A.3 IR 2009-068 Residential Inspection Program Milo Curtis, Managing Director, briefly explained the history on the development of the possible residential inspection program. Staff wanted to introduce this possible pro~~ram to Council for input and direction before dedicating more staff time to the pro,ect. Mr. Curtis introduced Dave Pendley, Building Official to present the program. Mr. Pendley presented a PowerPoint presentation and explained that one of the key objectives related to this goal was to ensure compliance with quality housing standards. The Single Family Residential Inspection Program would include formal inspections for single-family, duplex, 3-plex, or 4-plexes. The Residential Inspection Program is meant to ~iddress primary interior and exterior safety, structural and maintenance issues and not colors, style or general aesthetics of each structure. The residential inspection would also look for zoning violations, unauthorized construction, and drainage mo~tifications. The critical inspections that would ensure that minimum maintenance standards are met include the following: Operable water & sewer system Operable bathroom & kitchen facilities Door, window & screen conditions Exterior paint, waterproofing and exterior maintenance City Council Minutes July 13, 2009 Page 3 • Insect infestations • General repair (holes in walls, floors, etc.) • Fire/smoke detection systems • Grading changes (prevent standing and stagnant water) • Overgrown vegetation that may harm building/occupants • Water heating and HVAC • General dilapidation • Emergency egress from sleeping rooms • Building/zoning code violations (i.e. unauthorized enclosed garages, sheds, pools) After a brief discussion and questions from Council, consensus was for staff to continue to r'search different ways in which a program like this could be implemented and requested staff to bring the item back for consideration. B.0 EXECUTIVE SESSION -The Citv Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551. Texas Government Code B.1 Executive Session Pursuant to Section 551.072. Texas Government Code to deliberate the purchase, exchange or value of real propert~l at 6701 Davis Boulevard Ma~~or Trevino announced at 6:40 p.m. that the Council would adjourn to Executive Session pursuant to the provisions of the following sections of the Texas Government Coc e: Section 551.072 to deliberate the purchase or value of real property located at 6701 Davis Boulevard. C.0 Adjournment Ma~~or Trevino announced at 6:48 p.m. that the Council would adjourn to the regular Co~incil meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Ma~ior Trevino called the meeting to order July 13, 2009 at 7:04 p.m. City Council Minutes July 13, 2009 Page 4 ROLL CALL Pre >ent: Oscar Trevino Scott Turnage John Lewis Ken Sapp Tom Lombard Tim Barth David Whitson Tim Welch Staff: Larry J. Cunningham Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Ma~ror Pro Tem Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Ma~ror Pro Tem Turnage and Boy Scout Troop Pack 220 led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) No litems for this category. A.4 CITIZENS PRESENTATION None. City Council Minutes July 13, 2009 Page 5 A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JUNE 22, 2009 CITY COUNCIL MEETING B.2 PU 2009-024 AWARD BiD NO. 09-026 FOR TRAFFIC SIGN MATERIALS TO VULCAN SIGNS, OSBURN ASSOCIATES AND ROADRUNNER TRAFFIC B.3 PU 2009-025 AWARD BID NO. 09-028 FOR ANNUAL RIGHT-OF-WAY MOWING SERVICES TO SIGNATURE CONTRACTING SERVICES, LLC B.4 PU 2009-027 AWARD BID NO. 09-027 FOR WATER & WASTEWATER REPAIR MATERIALS TO MAINLINE SUPPLY CO., ATLAS UTILITY SUPPLY AND ACT PIPE & SUPPLY COUNCILMAN WHITSON MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM TUF ~IAGE SECONDED THE MOTION. MO'"ION TO APPROVE CARRIED 7-O. PUBLIC HEARINGS C.1 SUP 2009-04 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ROCK AND ROLL OFFROAD MOTORSPORTS, INC. FOR A SPECIAL USE PERMIT FC~R AUTOMOTIVE CONVERSION, ACCESSORIES, AND TIRE SALES, LOCATED AT 6920 NE LOOP 820 -ORDINANCE NO. 3058 APPROVED Ma~ior Trevino opened the public hearing and called on the applicant to come forward. Chnis Leitner representing Rock and Roll Offroad Motorsports, Inc. came forward. Rock anc Roll Offroad Motorsports, Inc. customizes and installs aftermarket vehicle parts, accessories, tires and wheels. They are currently located in Wichita Falls and would like City Council Minutes July 13, 2009 Page 6 to ~;xpand their business in the DFW market. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner, presented the item. The applicant is requesting approval of a :>pecial Use Permit (SUP) in order to operate a business that will include customization and installation of aftermarket vehicle parts, accessories, tires and wheels. The primary vehicles this type of work will be done on are medium to high end trudks, SUV's and Jeeps. The proposed operations will include a vehicle service area using existing overhead service bay doors located on the rear of the structure, a show room/accessory sales area, as well as business offices. There will be no outside storage of merchandise or vehicles being serviced. Several improvements will be done to t ~e site as part of the new occupancy. The property owner and applicant are both aw~~re of the future expansion of NE Loop 820 and the potential impact on the property. The Planning and Zoning Commission recommends approval by a 4-0 vote. Ma~~or Trevino called for anyone wishing to speak for or against the request to come forviard. There being no one wishing to speak, Mayor Trevino closed the public hearing and call ~d for the motion. COUNCILMAN LEWIS MOVED TO APPROVE ORDINANCE NO. 3058. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. PLANNING & DEVELOPMENT D.1 Items to follow do not require a public hearing. No items for this category. PUBLIC WORKS E.1 P1hl 2009-022 AWARD A PROFESSIONAL SERVICES AGREEMENT TO HAMILTON DU FFY, P.C. IN THE AMOUNT OF $66,500 FOR THE YARMOUTH AVENUE STREET IMPROVEMENTS PROJECT APPROVED Gre g VanNieuwenhuize, Assistant Public Works Director presented the item. Item is to corsider the award of a professional services agreement for the design of Yarmouth AvE nue Street Improvements Project (Mid-Cities Boulevard to Newcastle Place). The City Council Minutes July 13, 2009 Page 7 City requested Requests for Qualifications in accordance with city policy and proposals werf~ received from 45 firms. The City's selection committee reviewed and evaluated the proposals and is recommending award of the professional services agreement to Han~iilton Duffy in the amount of $66,500. COUNCILMAN SAPP MOVED TO APPROVE PW 2009-022. COUNCILMAN WELCH SECONDED THE MOTION. MOl ION TO APPROVE CARRIED 7-O. E.2 PVW 2009-023 AWARD A PROFESSIONAL SERVICES AGREEMENT TO BROWN & GAY ENGINEERS, INC. IN THE AMOUNT OF $84,405 FOR THE CLOYCE COURT STREET IMPROVEMENTS PROJECT APPROVED Grey VanNieuwenhuize, Assistant Public Works Director presented the item. Item is to con eider the award of a professional services agreement for the design of Cloyce Court Street Improvements Project (from Northeast Loop 820 to Maplewood Avenue). The City requested Requests for Qualifications in accordance with city policy and proposals were received from 45 firms. The City's selection committee reviewed and evaluated the proposals and is recommending award of the professional services agreement to Bro~Nn & Gay Engineers, Inc. in the amount of $84,405. COUNCILMAN WELCH MOVED TO APPROVE PW 2009-023. COUNCILMAN WHITSON SECONDED THE MOTION. MO'~ION TO APPROVE CARRIED 7-O. GENERAL ITEMS F.1 G IV 2009-048 CONSIDER AMENDMENT TO CHAPTER 104 GAS WELL DRILLING AND PRODUCTION -ORDINANCE NO. 3057 APPROVED John Pitstick, Planning and Development Director summarized the item. Staff is rec~~mmending revisions to the gas drilling ordinance to remove the requirement that pro iibits future development outside the permanent masonry wall established as the fins I production pad site and exempt existing well sites established prior to August 5, 20( 8. All new gas well sites would have to establish the 150 feet "no build" easement anc gas well operators would be well aware of this requirement at the time the gas well sites were established. Existing community standards will continue to be enforced City Council Minutes July 13, 2009 Page 8 including the 600 feet setback from any structures from a proposed gas well with Gas Boalyd appeal down to 300 feet and property owner approval with Gas Board approval for <~II properties between 300 feet and 150 feet of any proposed gas well. COI~NCILMAN LOMBARD MOVED TO APPROVE ORDINANCE NO. 3057; GN 2009-048. COl NCILMAN EARTH SECONDED THE MOTION. MO"ION TO APPROVE CARRIED 7-O. F.2 G N 2009-049 APPROVE AMENDMENT #2 TO THE LOCAL PROJECT ADVANCE FUNDING AGREEMENT WITH TXDOT FOR THE CONSTRUCTION OF THE NORTH HILLS MULTI-USE TRAIL APPROVED Bill Thornton, Parks and Recreation Assistant Director presented the item. The Boy levard 26 Trail project (formally the North Hills Multi-Use Trail) is an approved Intermodal Surface Transportation Enhancement (ISTEA) grant project providing for the design and construction of a 10-feet wide multi-use trail along the drainage corridor between the former mall and North Hills Hospital. The Local Project Advance Funding Agreement (LPAFA) between the City and TxDOT was executed on December 9, 1996. ThE construction plans are 100% complete and have been submitted to the TxDOT for final review and approval. This project, originally funded through the ISTEA program, has recently been approved for funding from the American Recovery and Reinvestment Act of 2009 (ARRA). In order to allow the use of ARRA funds, an amendment to the cur ent LPAFA with TxDOT is necessary. The amendment recognizes an ARRA req irement which allows the U.S. Comptroller General and its representatives the aut ority to examine any records or interview any employee of the contractor, their subcontractors or the State or local agency. The ARRA also requires that the contractor and subcontractors report monthly employment information. TxDOT requires the execution of this amendment to the LPAFA prior to authorizing the City to issue bids for :he construction of the trail. COUNCILMAN LOMBARD MOVED TO APPROVE GN 2009-049. COUNCILMAN WHITSON SECONDED THE MOTION. MO r10N TO APPROVE CARRIED 7-O. F.3 GN 2009-050 YOUTH ADVISORY COMMITTEE END OF YEAR REPORT APPROVED City Council Minutes July 13, 2009 Page 9 Eliz<Ibeth Reining, Assistant to the City Manager introduced Olivia Sandoval, Chair of the 'youth Advisory Committee. Ms. Sandoval presented the year-end report. MAYOR PRO TEM TURNAGE MOVED TO ACCEPT THE YOUTH ADVISORY COMMITTEE END OF YEA Z REPORT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.4 PU 2009-026 AUTHORIZE THE PURCHASE OF REPLACEMENT CISCO NETWORK AND TELEPHONE EQUIPMENT FROM QWEST COMMUNICATIONS IN THE AMOUNT OF $693,042.80 APPROVED KyIE~ Spooner, Information Services Director presented the item. The system proposed to replace the current system is a state of the art Cisco network and IP telephone system. The City solicited five Cisco Certified Resellers that participate in the State of Texas Department of Information Resource (DIR) cooperative purchasing program. Four offers were received which were evaluated by City staff. Staff is recommending the purchase of replacement Cisco network and telephone equipment from Qwest Communications in the amount of $693,042.80. COUNCILMAN WELCH MOVED TO APPROVE PU 2009-026. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.5 (~N 2009-052 APPOINTMENT TO SUBSTANDARD BUILDING BOARD PLACE 1 APPROVED Patricia Hutson, City Secretary presented the item. Mr. Garry Cope's term of office on the Substandard Building Board expired June 30. Mr. Cope has expressed his desire to continue to serve on this Board and Councilman Lewis is recommending his rea ~pointment to Place 1 for a two-year term. COUNCILMAN LEWIS MOVED TO REAPPOINT CARRY COPE, PLACE 1 WITH TERM EXPIRING JUNE 30, 2011. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes July 13, 2009 Page 10 F.6 13N 2009-043 APPOINTMENTS TO ANIMAL CONTROL SHELTER ADVISORY BOARD -PLACES 1 AND 3 APPROVED Patricia Hutson, City Secretary presented the item. The individuals serving in Places 1 and 3 on the Animal Control Shelter Advisory Committee terms of office expired June 30. The ordinance establishing the Committee states that the appointment to Place 1 shalt be a licensed veterinarian and the appointment to Place 3 shall be an employee of the City's Animal Adoption and Rescue Center. Currently serving in Place 1 is Dr. Jed Forcl, a licensed veterinarian, and serving in Place 3 is JoAnn Stout, the Director of Neiclhborhood Services. Both of these positions are two-year terms of office. COIiNCILMAN LOMBARD MOVED TO REAPPOINT DR. JED FORD, PLACE 1 AND .IOANN STOUT, PLACE 3 WITH TERMS TO EXPIRE JUNE 30, 2011. MAYOR PRO TEM TURNAGE SECONDED THE MO110N. MO'"ION TO APPROVE CARRIED 7-O. EXECUTIVE SESSION ITEMS G.1 AI~TION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.1 DELIBERATE THE PURCHASE, EXCHANGE OR VALUE OF REAL PROPERTY AT: 6701 DAMS BLVD. APPROVED Larry J. Cunningham, City Manager presented the item. Staff is recommending the purchase of 11.8 acres of commercial land at 6701 Davis Boulevard in the amount of $1,573,525.00; to amend 2008/09 Capital Improvement Project Budget in the amount of $2,000,000 for this purchase and possible additional land purchases and to appropriate Gas Development Reserves for payment of the property. CO JNCILMAN WELCH MOVED TO AUTHORIZE THE PURCHASE OF 11.8 ACRES OF COMMERCIAL LAND AT 6701 DAMS BOULEVARD IN THE AMOUNT OF $1,573,525; TO AMEND THE 2008/09 CA VITAL IMPROVEMENT PROJECT BUDGET IN THE AMOUNT OF $2,000,000 AND TO APPROPRIATE GAS DEVELOPMENT RESERVES FOR PAYMENT OF THE PROPERTY. MAYOR PRO TEIJI TURNAGE SECONDED THE MOTION, MC TION TO APPROVE CARRIED 7-0. City Council Minutes July 13, 2009 Page 11 OTHER ITEMS H.1 GN 2009-051 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT FOR ~~ COMMERCIAL LOAN WITH LIBERTY BANK OF NORTH RICHLAND HILLS, TEXAS -RESOLUTION NO. 2009-024 APPROVED Larr~~ Koonce, Finance Director presented the item. During the June 8th executive session, City Council gave direction for management and staff to pursue a commercial loan for the purchase of real property. The City requested quotes for a commercial loan from eight banks. A five-year loan was requested with the ability to pay off early with no pen~~lty. The city also requested the ability to expand the loan to an amount not to exceed two million dollars. The City also requested the alternative of placing a certi icate of deposit with the selected institution to minimize initial cash outlay and lower net cost of borrowing. The City reviewed and evaluated the quotes and is reco ~nmending the execution of a contract with Liberty Bank. COUIJCILMAN LEWIS MOVED TO APPROVE RESOLUTION NO. 2009-024. COUNCILMAN LOMI3ARD SECONDED THE MOTION. MOT ON TO APPROVE CARRIED 7-O. INFORMATION AND REPORTS 1.1 ANNOUNCEMENTS Councilman Barth made the following announcements. Dive-In Movies continue on Friday nights at NRH2O. Join us on July 17th for "Jaws" and on J aly 24th for "Journey to the Center of the Earth." Dive-in Movies are free with paid adm ssion to the park. For more details, please call 817-427-6500. Don't let the summer heat get you, or your landscape, down. Attend a free landscaping sem'nar at the North Richland Hills Public Library on Saturday July 18 to learn about plan s that grow well in hot Texas summers and water saving irrigation methods. The sem~nar is scheduled from 9:00 a.m. to Noon in the Library's Community Room. Admission is free, but advance registration is requested. For more information, please call F''17-427-6607. Leary CPR and save a life! The North Richland Hills Fire Department conducts CPR train ng classes once each month. The next class is scheduled from 1 p.m. to 5 p.m. on Saturday, July 18th. The cost is $25. The class is American Heart Association City Council Minutes July 13, 2009 Page 12 approved and participants will receive a certification card. To sign up or get more information, please call 817-427-6900. Kud~~s Korner -Ashley Holloway, Lifeguard, NRH20. A couple e-mailed to express their grateful appreciation to Ashley Holloway for her quick response at NRH20. The couple had been playing with their grandchildren at the Beachside Bay attraction. When the grar dfather turned to get out of the pool, the youngest grandchild jumped in one more time and the water was too deep for him. Ashley jumped in quickly and lifted the child to safEty. Her actions were so quick and professional, that the child did not realize how seri~~us the situation was. The family is thankful that the City provides staff that is trained to act so quickly in a situation that could have ended badly. H.2 ADJOUR~wwe-uT Ma~~or Trevino adjourned the meeting at 7:57 E'~'EST:p ~ .i iJJrJ~'~ _I ~ _fX /i atrici "Nei, City Secretary