HomeMy WebLinkAboutCC 2009-06-22 AgendasCITY OF NORTH RICHLAND HILLS
CITY COUNCIL WORK SESSION AGENDA
NORTH RICHLAND HILLS CITY HALL PRE - COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, June 22, 2009
5:45 P.M.
A.1 Discuss Items from Regular City Council Meeting
A.2 IR 2009 -062 Iron Horse Golf Course Update (10 Minutes)
A.3 IR 2009 -063 City Use of Social Media Websites (15 Minutes)
A.4 IR 2009 -064 American Recovery and Reinvestment Act Update (15 Minutes)
B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to
discuss the following as authorized by Chapter 551, Texas Government Code
B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to
Deliberate the Purchase or Value of Real Property located at the northeast corner of
Larue Court and Rufe Snow Drive and at the northeast corner of Corona Drive and Rufe
Snow Drive for the Rufe Snow Drive Street & Utility Improvements (Karen Drive to I.H.
820) Project
B.2 Executive Session: Pursuant to Section 551.071, Texas Government Code for
Consultation with Attorney on Litigation: Union Pacific Double Eagle Superfund Site
Litigation
C.0 Adjournment
Certification
I do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on June 19, 2009 at 0oihs _N /j n
This facility is wheelchair accessible and accessible parkinespaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
NRH City Council Meeting — June 22, 2009
Page 1 of 4
CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, June 22, 2009
7:00 P.M.
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Copies of the full City Council agenda information packet are accessible prior to every
regularly scheduled Monday Council meeting according to the following locations and
schedule:
❑ Library on the Friday prior to the meeting (available electronically)
❑ City Hall on the day of the meeting (hard copy available)
Additionally, the agenda packet is available for download from the City's web site at
www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council
meeting.
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A.0 Call to Order - Mayor Trevino
A.1 Invocation - Councilman Barth
A.2 Pledge - Councilman Barth
A.3 Special Presentation(s) and Recognition(s) - Yard of the Month presented by
Councilman Sapp
A.4 Special Presentation(s) and Recognition(s) - Proclamation for National Recreation and
Parks Month - presented by Councilman Lombard
A.5 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission at
a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
A.6 Removal of Item(s) from Consent Agenda
NRH City Council Meeting — June 22, 2009
Page 2 of 4
B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
B.1 Approval of Minutes of June 8, 2009 City Council Meeting
B.2 Approval of Minutes of June 10, 2009 City Council Work Session
B.3 PW 2009 -019 Approve Contract of Sale for the purchase of street right -of -way at 6701
Meadow Road and to authorize the City Manager to execute the Agreement
B.4 PU 2009 -027 Award Bid No. 09 -027 for Water & Wastewater Repair Materials to
Mainline Supply Co., Atlas Utility Supply and ACT Pipe & Supply
C.0 PUBLIC HEARINGS
No items for this category.
D.0 PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
No items for this category.
E.0 PUBLIC WORKS
E.1 PW 2009 -020 Authorize City Attorney to take the Necessary Steps to Acquire Property
for the Signalization of Holiday Lane /Chapman Road /Meadow Road Project -
Resolution No. 2009 -021
E.2 PW 2009 -021 Authorize City Attorney to take the Necessary Steps to Acquire Property
for the Rufe Snow Drive Street & Utility Improvements (Karen Drive to I.H. 820) Project -
Resolution No. 2009 -022
F.0 GENERAL ITEMS
F.1 PU 2009 -023 Award Bid No. 09 -012 to the Fain Group in the amount of $244,057 for
Construction of the Liberty Park Lake Project
F.2 GN 2009 -042 Appointment of Board Member to Reinvestment Zone Number 2
F.3 GN 2009 -044 Appointments to Park and Recreation Facilities Development Corporation
- Places 2, 4 and 6
F.4 GN 2009 -045 Appointments to Civil Service Commission - Places 1, 2, 3 and Place 5
NRH City Council Meeting — June 22, 2009
Page 3 of 4
F.5 GN 2009 -046 Appointments to Red Light Camera Advisory Committee
F.6 GN 2009 -047 Appointments to Boards & Commissions
G.0 EXECUTIVE SESSION ITEMS
G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda
H.0 INFORMATION AND REPORTS
H.1 Announcements - Councilman Whitson
H.2 Adjournment
All items on the agenda are for discussion and /or action.
Certification
do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on June 19, 2009 at3:3D0.•'M. .
A sis t City Secretary
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
NRH City Council Meeting — June 22, 2009
Page 4 of 4
City of North Richland Hills
City Council Work Session Meeting Agenda
North Richland Hills City Hall Pre-Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 76180
Monday, June 22, 2009
5:45 P.M.
A.1 Discuss Items from Regular Cit y Council Meeting
A.2 I R 2009-062 1 ron Horse Golf Course U,pdate (10- M inutesl
A.3 IR.2009-063City Use of Social Media. Websites---(15 inutes
A.4 I R 2009-064 American Recove ry and Reinvestment Act U Pdate (15 M i n utes_)_
B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive
I Session to discuss the followinq as authorized by Cha ter 551, Texas
Government Code
B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to
I Deliberate the Purchase or Value of Real Pro located at the northeast
corner of Larue Court and Rufe Snow Drive and at the northeast corner of
Corona Drive and Rufe Snow Drive for the Rufe Snow Drive Street & Utili
I m p rove rn e nts (Karen Drive to I.H. 820) Protect
B.2 Executive Session- Pursuant to Section 551.07,1, Texas Government Code for
Consu . Itation with Attorney on Litigation: Union Pacific Double Ea. le Superfund
Site Litt ggLion
C.0 Adiournment
CITY of
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 0 -22 -2009
Presented by: Agenda No. A.1
Subject: Discuss Items from Regular City Council Meeting
INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2009 -062
Date: June 22, 2009
.,, ..M Subject: Iron Horse Golf Course Update
f
Since the beginning of the fiscal year on October 1, 2008, Iron Horse Golf Course has
had a positive year. For the second consecutive year, The Fort Worth Star Telegram
announced its Reader's Choice Awards and Iron Horse was selected as the Best
Public Golf Course. Last year Iron Horse tied for this honor with Fossil Creek but this
year was the clear choice as the reader's favorite.
Golf Course Revenues: Despite area economic concerns, year -to -date Iron Horse
has had some nice victories, especially in the area of rounds - played. Rounds played
are exceeding projections by 5.79% and ahead of prior year by 2 %. For the majority
of this year we have experienced near -ideal weather and course conditions. As in
years prior, we continue with an aggressive e-mail campaign. Our current database
consists of more than 8,000 golfers who have either visited Iron Horse in the past or
have opted in for information through our website. Our EAGLE Card offering and
increased redemption of our Player Loyalty Program points continue to aid in
producing these types of participation. The number of rounds played has increased
green fee revenue $80,600 over prior year and is within $700 of budgeted revenues.
The shift in our player "mix" has continued toward the twilight hours as well as
increased use of discount and reduced rate opportunities. North Richland Hills
resident rounds, which make up 9% of our total play, match both budget and last
year's numbers almost exactly.
A continued increase in competition for event rounds — corporations, charities and
other fundraisers - have been addressed with aggressive pricing in order to secure
some of these events. These rounds are actually up 18% over last year, resulting in
an increase of $25,860 in greens fees and carts. Due to many of these events cutting
back on residual purchases; food, drinks and prizes, revenue from these sources
remains relatively flat.
Food and beverage revenue is up 6.2% over last year and 4% ahead of current
budget. Our golf course snack bar sales have increased more than 20% over 2008.
We have expanded both the hours -of- operation and the variety of products offered to
our golfers. Food and beverage operations continue to present one of the most
substantial opportunities to increase revenue at Iron Horse.
ISSUED BY THE CITY MANAGER = NORTH RICHLAND HILLS, TEXAS �
Our objective for this year has been to work toward making the clubhouse a dining
destination for the general public in addition to the golfing customer. Compared to
2008, inside food sales are up and our expanded happy hour is working well to
encourage golfers to come into the clubhouse when they complete play. To date, our
inside food sales are almost $11 ,000 ahead of 2008 sales.
Total revenues are 1.54 %, or $24,370, less than budgeted and 2.12% and $40,541
ahead of 2008 revenues.
On the Expense side: Iron Horse has managed to save $80,517 in operational
expenses through the month of May vs. projections for the year and has operated on
$31,099 less than this time last year. Some of the larger savings include:
t Course Maintenance - $70,000 approximate savings in chemicals, fertilizer and
sand (we are awaiting the bunker reclamation project), and payroll.
♦ Clubhouse savings of $10,000 due mainly to reduction in electric charges (mild
weather throughout much of the year).
Projects /Programs completed or that will be completed in 2009 include:
t The Iron Horse drainage improvement project continues. This is a CI P project
being implemented by the Public Works Department. This project consists of the
engineering and installation of gabion walls to prevent erosion and improve
drainage through the course. It will also prevent the loss of improvements like
cart paths and playable areas. The gabion walls behind #10 tee box and in front
of #7 tee box have been completed.
♦ Currently finalizing the bid process for a new fleet of golf cars. Current lease
expires at the end of August 2009.
♦ Re- grading and sodding an additional tee -box on the #17 hole. This will stretch
the Black tee yardage of this hole from its current 180 yards to 215 yards.
♦ Re- measuring all the holes on the golf course to make certain that our scorecard
accurately reflects the correct yardage. We will also be replacing the Tee Box
signs on each hole as well as any informational and directional signs on the
course.
t The green covers have been replaced and before the end of the summer the two
cabooses will be repainted.
t General grounds maintenance has included more attention to the channels, trash
clean -up and graffiti abatement.
♦ The golf course received new equipment for grounds maintenance and the
HVAC system in the clubhouse has been replaced.
♦ The bunker reclamation project is expected to be completed this year.
t Demo Days: We have held three (3) separate Demo Days at the course this
year. Our equipment vendors bring out their current products and we set up a
large area on the practice range where our customers can try out the latest in
what is being offered in golf equipment. These demo days have created more
than $7,100 in golf equipment sales this spring and, again, draws people to the
golf course who otherwise might not have visited us.
♦ Iron Horse will celebrate its 20th anniversary this year. Plans and details will be
forthcoming.
Update on current ongoing Iron Horse programs: These programs help to provide
income and activity even during the slower times:
t Our Player Development Program has generated over $140,000 this year and
created 3,339 rounds to -date.
♦ The 2009 version of The Eagle Card has added approximately $90,000 in
revenue for Iron Horse, for the year. It also brings many golfers to the facility
who otherwise may not have ever visited to play.
♦ Our Golfer's Rewards Program helps to create repeat customers, by offering
"points" for paid rounds played and enabling participants to earn free golf, after
spending appropriate amounts at Iron Horse. Year -to -date this program has
generated 551 rounds.
♦ As mentioned earlier, our partnership with Cybergolf allows us to send a -mails
for announcements and promotions to thousands of golfers at any given time.
We utilize this system to inform golfers about specials or upcoming events and it
helps to fill slots that would have otherwise gone unused.
We feel that we are properly positioned, price -wise, in our current market. We are
priced slightly under our direct competitors and feel that day -in and day -out we offer a
comparable, if not superior product. We do think that the current trend of discounted
and off -peak rounds will continue to be popular with most golfers for an extended
period. Our plan of operation is to continue to build customer loyalty and offer programs
that appeal to the masses and represent a good value for the golfing public.
Respectfully Submitted,
Jay Clements
General Manager
Iron Horse Golf Course
INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2009 -093
Date: 08 -22 -09
Subject. City Use of Social Media Websites
The Way that citizens and the community receive local and regional information is
changing. Area newspapers, television stations and radio stations are cutting back
their workforce and to some extent their news coverage of local communities. With the
continued challenges and reduction in traditional forms of media and communication,
the Communications and the Parks & Recreation Departments have initiated the use of
Electronic Marketing and Social Media applications that are making a positive impact
on programs and services for NRH residents.
Electronic Marketing is a form of direct marketing that is sent to a person who has
subscribed to receive electronic information from the City through e-mail. Electronic
Marketing is used to enhance our relationship with participants and to draw in new
prospective customers. It allows residents and customers to receive personalized
service and electronic communications directly from the City. The Parks & Recreation
Department launched its e- marketing newsletter in Spring 2008 and currently has
4,917 subscribers. NRH20 also began an e- newsletter in Spring 2008, and is currently
up to 21,257 subscribers. The Communications Department is planning to launch a
City -wide e- newsletter in the Fall, which will include news and announcements from
City Hall and other City Departments.
The City is also expanding its efforts to communicate with residents and the world in
general by utilizing Social Media sites such as YouTube, Facebook, MySpace, Twitter
and Flickr. Social Media focuses on building online communities of people who share
interests and /or activities, or who are interested in exploring the interests and activities
of others. Most Social Media services are web based and provide a variety of ways for
users to interact, such as e-mail, texting and instant messaging. Information is posted
and viewed electronically on Social Media sites everyday by people who live in our
community. By participating in these online Social Media sites we believe we can
increase direct communication with residents in our community and positively influence
the online discussion about North Richland Hills. Currently the Communications
Department,' Parks & Recreation Department and NRH20 maintain an online Social
Media presence. The Parks & Recreation Department and NRH20 have already begun
promoting their Social Media sites to customers and users. In the coming weeks and
months, the Communications Department will also begin promoting the City's Social
Media presence to the community as a whole.
ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS �
The benefits of using Electronic Marketing and Social Media include:
• Further defines, develops and expands the City's online presence
• Increases awareness about new services and facilities
• Enhances public relations and increases brand visibility
• Increases personal interaction and direct communications with residents
• I ncreases user retention and loyalty
• Cost effective
We are currently developing internal policies to manage how City Departments utilize
Electronic Marketing and Social Media to communicate with residents and promote the
City. At this time we are discouraging elected officials from having a Social Media
presence until we have a better understanding of how such a presence may be
impacted by Open Meetings and Record Retention laws.
Tina Earle, Marketing /Special Projects Coordinator for Parks & Recreation, will review
recent department and city initiatives related to Electronic Marketing and Social
Networking sites. Staff is not asking for any action from City Council at this time. The
purpose of this report is to provide information on the new Electronic Marketing and
Social Media initiatives to generate awareness of city services and programs.
Respectfully Submitted,
Mary Peters and Tina Earle
Public Information Officer Marketing /Special Projects Coordinator
INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2009 -064
Date: June 22 � 2009
a
Subject: American Recovery and Reinvestment Act
Since City Council last discussed the American Recovery and Reinvestment Act
(ARRA), staff has learned more about the individual programs that make up the
program. North Richland Hills is receiving direct and pass - through allocations, has
applied for competitive grants, and residents can apply for some programs the City
cannot. Staff wants to provide an overview of City ARRA activity to date and
specifically discuss Energy Efficiency and Conservation Block Grants, a new program
in which the City will receive a direct allocation.
Direct Allocation Procrams
Since ARRA went into effect in February, the City has been directly allocated $767,302
through three programs. The City was awarded $99,563 from the Byrne Assistance
Justice Grant. The grant will be used to fund the Family Resource Coordinator for 2
years. The City will receive $87,739 in a Community Development Block Grant. This
will fund drainage improvements off of Charles Street and improvements to the Bursey
Senior Center. North Richland Hills was designated $584,900 in Energy Efficiency and
Conservation Block Grants (EECBG). The use of that funding will be discussed later in
this report.
Pass - Through Allocation
Beyond direct allocation, the City will receive $594,388 in TIGER funds (transportation
funding) through TxDOT for the Blvd. 26 multi -use trail along Calloway Creek. That
funding agreement will come to Council for execution later this summer. Also, the
overlay of Blvd. 25 between Davis and Mid- Cities has been designated $904,300 by
TxDOT.
Competitive Grants
The City has applied for several competitive ARRA grants. Fleet Services has applied
through NCTCOG for $400,000 in the Diesel Emission Reduction Program. The Police
Department has applied for Byrne Competitive Grants, both through NCTCOG
allocations and national competition. Those applications were discussed with Council
at the last Regular Session. The application for NCTCOG funds equals $455,841 and
the application via national competition equals $521,087.
ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ��
Staff has discussed internally if the City should apply for Economic Development ARRA
funds. This funding would be designated for public improvements to the Calloway
Creek Retail Area, done in conjunction with redevelopment there. It is unlikely the City
would receive this funding because preference is given to areas especially hit by the
economic downturn or the withdrawal of a military presence. But, the City is not
specifically barred from applying and it would show the developer the City's commitment
to starting that project.
The City may be able to apply directly for Neighborhood Stabilization funds, allowing the
City to purchase and rehabilitate, resell or tear down foreclosed residential property
within the City. Staff does not know yet if it will have to go through Tarrant County
Community Development for these funds as it did for neighborhood stabilization funds
released last year.
Programs Available to Residents and Businesses
There are other ARRA programs North Richland Hills residents and businesses can
apply for that-the City has no control over. The City did not meet the population criteria
to receive weatherization funds, money to help low income residents make their homes
more energy efficient. But, North Richland Hills residents can apply to the Forth Worth
Housing Authority for assistance. That organization received funding to distribute
throughout all of Tarrant County.
There are also programs to help small businesses in a variety of ways. The Economic
Development Department and City Managers Office have gathered information on these
programs so they can assist local businesses wanting to access this funding.
EECBG
As mentioned earlier, staff wants to go into more detail about EECBGs. This is a new
program from which the City has been allocated a large amount of funds. However,
there are some challenges as the spending criteria is vague and the application
deadline is fast approaching.
Energy Efficient and Conservation Block Grants were first introduced into federal law in
2008 but the program did not receive any funding at that time. Through ARRA, EECBG
was allocated $3.2 billion. North Richland Hills was directly allocated $584,900.
Because this program is virtually new, the funding criteria is extremely broad. Funds
can be used for a variety of activities within city limits that promote energy efficiency.
EECBG funds can be used for municipal purposes as well as programs for local
residences and businesses. Examples of possible EECBG projects include: energy
audits, incentive programs, building retrofits, updated building codes, recycling
programs and renewable energy sources.
EECBG funding can be used to develop a plan for spending the allocation. Several
consultants have contacted the City, offering assistance to create such a plan. After
discussing the funding application with the Department of Energy (the federal agency in
charge of distributing and monitoring the funds), staff believes that a consultant is not
needed at this time. A plan can be developed internally that will meet the criteria.
Due to the broad nature of this program and the need for an overall spending plan,
several city departments met to discuss possible projects for this program. From that
meeting, projects were compiled and prioritized. Below is the proposed project list in
priority order. There is a notation when the program money limit is reached.
Window replacement — $25, 000
Replacement of windows at the Public Works Service Center and Facilities and
Construction Office. This project would replace inefficient windows with low E
windows and seal the buildings' walls from wind, heat and cold. The Public
Works Service Center is estimated at $15,000 and Facilities and Construction
Office is estimated at $10,000.
Solar Panel Project-$14,384
In 2005, a project was initiated to install 44 solar panels on police patrol vehicles
and off road equipment. The purpose of the project was to reduce the number of
pieces of equipment using onboard electric battery chargers and to reduce the
number of automotive type batteries being replaced or requiring servicing and
charging on a fairly regular basis. Some equipment is not used on a regular basis
such as portable emergency generators and it was common for batteries to
require charging unless the generator was connected to an electric charger at all
times. Sometimes a radio or other electronic equipment would not be turned off
and after several days the battery would be dead. By installing solar panels on
some of the equipment and vehicles the need for electric charges using
electricity was eliminated. The solar panels greatly reduced the amount of
batteries being replaced which reduced the amount of lead acid batteries being
disposed of. There are currently 52 additional vehicles and pieces of equipment
identified which could benefit from solar panels. Installing solar panels would
almost eliminate all onboard electric battery chargers and reduce the need for
replacing batteries.
Simple Household Energy Conservation Tools -$5, 000
This program would provide coupons for the purchase of energy efficient items,
including: compact fluorescent bulbs, air - conditioning and heating system filters,
low -flow showerheads and faucet aerators and water heater wraps. Coupons for
these items could be given at an event such as Project Green to provide an
incentive for people to give these items a try for free.
Green BIG- $25P000
Expand the BIG program to include a matching grant for eligible "green"
improvements, such as a 100% match up to $5,000 worth of improvements.
Fire Department Vehicles Shoreline Power - $9,000
All Fire Department vehicles with electrical equipment, such as fire engines,
aerial ladder trucks, and ambulances, are required to either keep their main
diesel engines running, keep the auxiliary onboard generator running, or be
plugged into 120 volt electrical outlets. Each fire station has an electrical
shoreline power cord for each vehicle. Almost daily fire department vehicles are
at the fire training facility for training. While at the training facility the vehicles are
running either the main engine or an auxiliary generator for no other reason than
to power the electric equipment. Idling for many hours each day produces
harmful exhaust emissions. If the fire training facility was equipped with shoreline
power cords there would be no need for the engines to be idling, thereby
reducing exhaust emissions. The electrical panel at the training center will need
to be upgraded to install the power cords. The cost shown is for the panel
upgrade and to install shoreline cords for six vehicles.
Solar Power School Zone Beacon Upgrades -$780, 000
This project would upgrade 40 school zone flashing beacons with solar power
instead of direct electrical connections. This project would complete the upgrade
of 57 locations throughout the City adjacent to school areas.
Long Term Energy Efficiency -$700, 000
This program would be similar to weatherization programs. The program would
include the replacement, service or repair of inefficient hot water heaters,
furnaces, air conditioning units & refrigerators; insulation for walls and ceilings;
modern double - glazed windows; shade trees to be planted on the west and south
side of homes to reduce heat; light colored paint to reflect the heat; and caulk
and weather stripping to plug air leaks around doors and windows.
School Flasher LED Upgrades -$20, 000
Replace 40 school flashing beacon incandescent light bulbs with LEDs, low
consumption energy lights.
De -lamp City buildings - $49,000
This project would reduce energy consumption at all city facilities. The project
was tested on a couple of city buildings with good results. Staff estimates there
are 1,500 light fixtures located throughout city facilities. The labor and material
cost to change from 4 bulb to 2 bulb ballasts is estimated at $49,000.
Green Tenant Improvements- $25,000
This project would allocate a set amount of money to "green" tenant
improvements for retail business (meaning a business which sells goods or
services subject to Texas sales tax), including vacant restaurant locations. The
program would be for businesses that do not qualify for BIG.
Conversion of conventional power to solar power for City Entry Signs and
Irrigation Con trotters -$ 70, 000
This project would provide for the conversion of electric service to solar powered
illumination systems for the seven existing monument signs. The estimated cost
for each installation is $10,000.
Installation of a Solar Photovoltaic System at the Dan Echols Senior Center— $57,000
This project is multipurpose with the emphasis on energy conservation. The
solar panels would provide electricity to the facility for daily operations with
additional benefits of selling unused electricity back to the electric power
provider. The City expects a rebate from ancor for approximately $18,000.
The projects proposed above total $579,394, nearing the City's funding limit. The
projects proposed below would potentially be completed with future EECBG funding.
Re- roofing — $318;000
Replacement and update of the roof system. This potential project would re -roof
buildings to improve insulation as well as provide light colors for reflection. The
buildings include Public Works Service Center estimated at $221,000 and
Facilities and Construction estimated at $97,000.
Traffic Signal Light Adaptive System -$270, 000
Installation of traffic signal light adaptive system at seven intersections along
Rufe Snow Drive, from Mid - Cities Boulevard to Meadowlakes Drive. The system
will control the traffic signal lights by being responsive to vehicle demands in a
real time environment, decreasing traffic delays and lowering emissions from
idling vehicles.
Automatic lighting controls — $75, 000
This project will replace conventional wall switches with automatic self adjusting
wall switches (motion sensing). We have already started this project, but not
completed it in all facilities. It is estimated there are 300 switches to be replaced.
Illuminated Street Signs - $22,000
Upgrade illuminated street name signs on traffic signal poles located at Davis
Blvd /North Tarrant Parkway and North Tarrant Parkway /Precinct Line Road. The
existing illuminated street signs are fluorescent and need to be replaced with
LEDs. LEDs are low consumption energy lights as opposed to the high energy
fluorescent lights.
Sidewalk construction along Davis Boulevard between Emerald Hills and
Maplewood. - $80,000
This project will provide for the introduction of sidewalks along Davis Boulevard
in concert with the "Let's Grow Davis" initiative and the Davis Boulevard
Streetscape Project.
Video Vehicle Detection System for Traffic Signals - $135,000
Installation of video vehicle detection systems at seven intersections along Rufe
Snow Drive and four along Mid- Cities Blvd. This would eliminate maintenance
issues.
Traffic Sign aI Emergency Auxiliary Power$ 60, 000
Installation of emergency auxiliary power to 12 traffic signal lights in the City:
Rufe Snow Drive at Stardust Drive, Rufe Snow Drive at Iron Horse Boulevard,
Rufe Snow Drive at Dick Lewis Drive, Rufe Snow Drive at Tapp Road, Rufe
Snow Drive at Bursey Road, Davis Boulevard at Main Street, Davis Boulevard at
Maplewood Avenue, Davis Boulevard at Emerald Hills Way, Davis Boulevard at
Starnes Road, Boulevard 26 at Rodger Line Drive, Boulevard 26 at Harwood
Road and Starnes Road at Smithfield Road. Auxiliary power would reduce fuel
and motorist delay time until emergency power could be established.
HVAC Con trols — $375, 000
This potential project would allow all HVAC systems to be controlled by a central
energy management system. Currently we have three facilities that are
controlled this way: the Library, the new City Hall section at the City Hall
Complex and the Recreation Center.
Preventive Sidewalk Maintenance -$6o, 000
Construction of new sidewalks in high pedestrian areas which warrant City
participation, specifically Browning Drive (along Singing Hills Creek area),
Crosstimbers Lane (Ridgetop Road to Starnes Road) and Holiday Lane (north of
Green Meadows Drive)
Traffic Signa/ization at Davis Blvd. /Creek View Dr.- $300,000
Design and construction of new traffic signal light at the Post Office entrance.
The traffic light will conform to current standards which include black powder
coated poles and mast arms, ILSN signs, opticom system, LED lights, video
detection system and street lights mounted on mast arms. The Post Office
entrance will need to be realigned and relocated to match the intersecting street
of Creek View Drive. The Post Office parking lot configuration for entry and
parking will need to be reconfigured to match the new driveway entrance. Traffic
signal installation is necessary to handle existing traffic volumes along with the
amount of turning movement volume along Davis Blvd. The current configuration
of Creek View Drive and the Post Office creates too many traffic conflicts. The
realignment will help improve safety.
If Council supports the projects proposed for the ARRA EECBG funds, staff will proceed
with submitting the application.
Respectfully Submitted,
Elizabeth Reining
Assistant to the City Manager
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 5 -22 -2009
Presented by: Agenda No. B.0
Subject: EXECUTIVE SESSION - The City Council may enter into closed Executive
Session to discuss the following as authorized by Chapter 551, Texas Government
Code
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6-22 -2009
Presented by: Agenda No. B.1
Subject: Executive Session: Pursuant to Section 551.072, Texas Government Code to
Deliberate the Purchase or Value of Real Property located at the northeast corner of
Larue Court and Rufe Snow Drive and at the northeast corner of Corona Drive and Rufe
Snow Drive for the Rufe Snow Drive Street & Utility Improvements (Karen Drive to I.H.
820) Project
CITY OF
CITY OF
City of North Richland Hills
City Council Regular Meeting Agenda
North Richland Hills City Hall Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 78180
Monday, June 22, 2009
7:00 P.M.
A.0 Call to Order - Ma or Trevino
A.1 Invocation - Councilman Barth
A.2 Pled e - Councilman Barth
A.3 'Special Presentations and Reco nition s -- Yard of the Month presented by
Councilman Sapp
A.4 pecial Presentations and Reco nition s - Proclamation for National
Recreation and Parks Month - presented by Councilman Lombard
A.5 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or
Commission at a later date. In order to address the Council, please complete a
Public Meeting Appearance Card and present it to the City Secretary prior to the
start of the Council meeting. The Texas Open Meetings Act prohibits
deliberation by the Council of any subject which is not on the posted agenda,
therefore the Council will not be able to discuss or take action on items brought
up during the citizens presentation.
A.G Removal of Items from Consent Agenda
B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed
to require little or no deliberation by the City Council and will be voted on in one
motion. There will be no separate discussion of these items unless a Council
Member so requests, in which event the item will be removed from the Consent
Agenda and considered.
B.1 Approval of Minutes of June 8 2009 City Council Meeting
B.2 Approval of Minutes of June 10 2009 Cily Council work. Session
B.3 Pw 2009 -019 Approve Contract of Sale for the purchase of street right-of-way at
8701 Meadow Road and to authorize the Ci Manager to execute the
Agreement
B.4 PU 2009 -027 Award Bid No. 09 --027 for Water & Wastewater Repair Materials to
Mainline Su I Co. Atlas Utili Supply and ACT Pipe & Su I
C.0 PUBLIC HEARINGS
No items for this category.
D.0 PLANNING AND DEVELOPMENT
ENT
Items to follow do not require a public hearing.
No items for this category.
E.0 PUBLIC WORKS
E.1 PW 2009 -020 Authorize City Attorney to take the Necessary Steps to Ac uire
Pro e for the Si nalization of Holiday Lane/Chapman Road /Meadow Road
Project - Resolution No. 2000 -021
E.2 PW 2009 -021 Authorize City Attorne to take the Necessary Steps to Ac uire
Propertv for the Rufe Snow Drive Street & Utility Improvements Karen Drive to
I.H. 320 Project - Resolution No. 2000 -022
F.0 GENERAL ITEMS
F.1 PU 2009 -023 Award Bid No. 09 -012 to the Fain Group in the amount of $244,057
for Construction of the Liberty Park Lake Project
F.2 GN 2009 -042 A. ointment of Board Member to Reinvestment Zone Number 2
F.3 GN 2009 -044 Appointments to Park. and Recreation Facilities Development
Corporation - Places 2 4 and 5
F.4 GN 2009 -045 Appointments to Civil Service Commission - Places 1 2 3 and
Place 5
F.5 GN 2009 -040 Appointments to Red Light Camera Advisory Committee
F.0 GN 2009 --047 Appointments to Boards & Commissions
G.0 EXECUTIVE SESSION ITEMS
G.1 Action on,,Any, Item Discussed in Executive Session Listed on Work Session
Agenda.
H.0 INFORMATION AND REPORTS
H.1 Announcements - Councilman Whitson,
H.2 Adjournment
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2009
Presented by: Agenda No. A.0
Subject: Call to Order - Mayor Trevino
CITY OF
CITY of
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2099
Presented by: Councilman Tim Barth Agenda No. A.2
Subject: Pledge - Councilman Barth
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2009
Presented by: Kathy Luppy Agenda No. A.3
Subject: Special Presentation(s) and Recognition(s) - Yard of the Month presented by
Councilman Sapp
AREA 1 B. J. Rowe, 6405 Heidelburg Court
AREA 2 Bette Nolen, 6729 Cylinda Sue Circle
AREA 3 Jack & Rose Whitlock, 4916 Skylark Circle
AREA 4 Maya Pavlov, 6245 Dream Dust Drive
AREA 5 Oliver & Jacqueline Davis, 5344 Bob Drive
AREA 6 Tim & Lisa McDonald, 6708 Mabell Street
AREA 7 Ann Plymale, 8800 Ashcraft Drive
AREA 8 Stan Allen, 7901 Forest Hills
AREA 9 Kevin & Valerie Eagan, 8308 Sandy Court
Business Landscape Winner Rufe Snow Village 6238 -6248 Rufe Snow
CITY OF
NORTH RICHLAND HILLS
Department: Parks and Recreation Council Meeting Date: 6-22 -2009
Presented by: Councilman Tom Lombard Agenda No. A.4
Subject: Special Presentation(s) and Recognition(s) - Proclamation for National
Recreation and Parks Month - presented by Councilman Lombard
The month of July is designated as "National Park and Recreation Month" by the
National Recreation and Park Association. In support of this national campaign, the
North Richland Hills Parks and Recreation Department develops a public awareness
campaign each year outlining the benefits of parks and recreation to our citizens and
the community.
As in years past, a proclamation for "July as National Park and Recreation Month" will
be read and a four minute video highlighting selected park and recreation programs and
facilities will be presented.
r%#j RH
CITY OF NORTH RICHLAND HILLS
PROCLAMATION
WHEREAS, July is recognized as National Recreation and Parks Month by the
National Recreation and Park Association; and
WHEREAS, parks, recreation and leisure experiences provide opportunities for
people to live, grow, and develop into contributing members of society; and
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation provides outlets for physical activities,
socialization, 'and stress - reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces and recreation
facilities make communities desirable places to live, work and play, contributing to
economic vitality; and
WHEREAS, parks, trails and open space provide a welcome respite from our fast
paced, high -tech lifestyles while protecting and preserving our natural environment; and
WHEREAS, parks and recreation touches the lives of individuals, families,
groups, and the entire community which positively impacts upon the social, economic,
health and environmental quality of our community,
NOW, THEREFORE, I Oscar Trevino, Mayor of the City of North Richland Hills
do hereby proclaim, the month of July as:
"RE CREATION AND PARIS MONTH"
in the City of North Richland Hills and urge all citizens to celebrate by participating in
one of the many leisure pursuits available in our city, by our outstanding Parks and
Recreation Department.
IN WITNESS WHEREOF, I have hereunto set
my hand and caused the seal of the City of
North Richland Hills to be affixed this the 22nd
day of June, 2009.
Oscar Trevino, Mayor
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 5 -22 -2009
Presented by: Agenda No. A.5
Subject: Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission at
a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
CITY of
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2009
Presented by: Agenda No. B.0
Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
CITY OF
MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 — J U N E 8, 2009
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
8th day of June, 2009 at 5:30 p.m. in the Council Work Room prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino
Mayor
Scott Turnage
Mayor Pro Tem, Council, Place 5
Ken Sapp
Council, Place 2
Tom Lombard
Council, Place 3
Tim Barth
Council, Place 4
David Whitson
Council, Place 5
Staff Members: Larry J. Cunningham
City Manager
Karen Bostic
Assistant City Manager
Jimmy Perdue
Assistant City Manager
Mike Curtis
Managing Director
Vickie Loftice
Managing Director
Patricia Hutson
City Secretary
Monica Solko
Assistant City Secretary
George Staples
City Attorney
Mary Peters
Public Information Officer
Elizabeth Reining
Assistant to City Manager
Larry Koonce
Finance Director
John Pitstick
Director of Planning & Development
Eric Wilhite
Chief Planner
JoAnn Stout
Neighborhood Services Director
Craig Hulse
Economic Development Director
Greg VanNeiuwenhuize
Public Works Assistant Director
Mark Mills
Budget Director
Absent: John Lewis
Council, Place 1
Tim Welch
Council, Place 7
Call to Order
Mayor Trevino called the work session to order at 5:30 p.m.
A.1 Discuss Items from Regular City Council Meeting
Mike Curtis, Managing Director announced that a letter concerning Item C.2 was
received from a property owner. A copy of the letter was handed out to Council.
A.2 I R 2009 -055 Public Works Design Manual Update
Caroline Waggoner, Public Works Associate Engineer presented a PowerPoint
presentation that updated Council on the proposed changes to the Public Works Design
Manual. These changes were in response to:
• Changes in federal / state regulations
• A need to clarify existing requirements
• A desire for improved development standards
The proposed changes include:
New Regulations:
1. Minimum pea gravel embedment depth over sanitary sewer mains increased
from six inches (6 ") to twelve inches (12 ") by TCEQ (embedment detail changed).
2. Manhole opening diameter increased from 24" to 30" by TCEQ (manhole details
changed).
Clarification of Existing Requirements:
1. Replace references to the "Public Works Director" with "Engineering Division ".
2. Include utility boring under street requirement within the General Notes.
3. As -Built requirements to include digital files for public infrastructure.
4. Include the part number for swept arm street lighting in the street lighting section
of the Design Manual.
5. Fire Hydrants: In some cases, adherence to the spacing requirements within the
Design Manual does not result in adequate fire protection. Hydrant locations are
to be approved by the NRH Fire Department.
6. Sanitary Sewer Manholes with more than one internal drop are to be six feet (6)
in diameter.
7. Include a table of frequently used Intensity values for Drainage calculations.
8. Public pavement is to be placed by a paving machine. Hand placing of concrete
pavement may be permitted in limited areas with the approval of the Engineering
Division.
9. Overland relief requirement at subdivision low points: 10 -year overland design
for entire drainage area discharging through the drainage easement, to include a
flume at least three feet (3') face -to -face. This is intended to supplement an in-
ground storm drain system.
10. No cross - fencing of drainage flumes.
11. Erosion Control: 70% vegetative growth is required in all disturbed areas beyond
those for which a building permit has been applied for. The 70% growth
requirement is defined as follows: In any given area, 70% of the dirt shall be
occupied with active vegetative growth. This applies to all disturbed areas. A
cumulative approach where a portion of the disturbed lot area is 100% vegetated
and other areas left bare is not acceptable.
Improved Development Standards:
1. Vertical Alignment: Should conflicts necessitate the depth of the water line to
exceed five feet (5'), such depth shall be achieved by one of the two (2) following
measures. In either case, a profile of the water line (regardless of diameter)
must be included in the as-built construction plans.
a. Pipe deflection if the total length of deflection can be accomplished in 50
feet, OR
b. Bend fittings must be used.
2. Drainage design in compliance with NRH criteria which increases the quantity or
concentration of stormwater runoff must confirm that downstream properties
have the capacity to handle the increase.
3. Flumes at sidewalks - require ramps as opposed to a steel plate.
4. Driveway grades - maximum 12% algebraic difference for grade breaks
5. Detail updates
a. Fire Hydrant Details (3W -1): Acceptable list of hydrants to include
Waterous Pacer (Model number WB-67 -250).
b. Detector Check Installation Details (8W):
i. The Detector Check vault detail should be revised to remove the
strainer and allow no space between the valve and check
assembly.
ii. Require manufacturer certification of traffic -rated lids (no retrofits).
c. Drive with Culvert (13P): vertical headwalls on culvert pipes will be
permitted as approved by the Public Works Department.
d. Add detail for Pavers in Public ROW (16P).
e. Remove weep holes from flume detail (SD).
f. Change Curb Inlet detail to reflect Minimum length is 10 feet (16D -1).
A.3 I 2009 -038 Update on State Legislation
Karen Bostic, Assistant City Manager updated Council on various bills being tracked by
the City during the 81st legislative session. Ms. Bostic highlighted the status of the
following bills;
• HB 9 & SB 855 — Transportation Funding (TLOTA)
• HB 2639 — Red Light Camera Prohibition
• HB 300 — TxDOT Sunset
• HB 5 & SB 544 — Statewide Smoking Ban
• HB 980 & HB 1376 — Sales Tax Allocation Changes (Place of Business)
• H B 3222 & SB 1947 — Joint TI Fs
• SB 700 — Rollback Rate Changes (Property Taxes)
• SB 792 & HB 2879 — Sales Tax — Special Districts
• SB 1570 — High Speed Rail
Ms. Bostic and Mr. Cunningham will be attending the Legislative Wrap -Up on June 26th
and will update Council on the final outcome of each bill being tracked by the City.
A.4 IR 2009 -046 Status Report on Capital Improvement Projects
Mark Mills, Budget Director presented a PowerPoint presentation and updated Council
on the following ten Capital Improvements Projects (CI P).
• Preventive Street Maintenance (2008 and 2009)
• Charles Street (2008 CDBG and 2009 CDBG)
• Amundson Elevated Tank Rehabilitation
• Signalization
• Mid- Cities at Winter Park
• Davis Boulevard at Bursey Road
• Precinct Line Road at Amundson Drive
o Precinct Line Road at Rumfield Road
o Holiday 1 Chapman I Meadow
Mr. Mills also presented a video of completed Parks and Recreation CI P projects.
B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive
Session to discuss the following as authorized by Chapter 551, Texas
Government Code
B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to
deliberate the purchase of real property at: 5020 Cummins Dr.
B.2 Executive Session: Pursuant to Section 551.071, Texas Government Code for
Consultation with Attorney on Litigation: Hometown Urban Partners, Ltd. vs. City
of North Richland Hills
B.3 Executive Session: Pursuant to Section 551.072, Texas Government Code to
deliberate the purchase, exchange or value of real property - Central Sector of
City
B.4 Executive Session: Pursuant to Section 551.072, Texas Government Code to
deliberate the purchase, exchange or value of real property in the vicinity of
Chapman and Holiday Lane.
Mayor Trevino announced at 6:10 p.m. that the Council would adjourn to Executive
Session pursuant to the provisions of the following sections of the Texas Government
Code: Section 551.072 to deliberate the purchase of real property at 5020 Cummings
Drive; Section 551.071 for consultation with Attorney on litigation on Hometown Urban
Partners, Ltd. vs NRH; and Section 551.072 to deliberate the purchase, exchange or
value of real property for municipal use in the central sector of the City and in the vicinity
of Chapman and Holiday Lane.
C.0 Adjournment
Mayor Trevino announced at 6:53 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0
CALL TO ORDER
Mayor Trevino called the meeting to order June 8, 2009 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino
Scott Turnage
Ken Sapp
Tom Lombard
Tim Barth
David Whitson
Staff:
Larry J. Cunningham
Karen Bostic
Jimmy Perdue
Mike Curtis
Vickie Loftice
Patricia Hutson
Monica Solko
George Staples
Absent:
Mayor
Mayor Pro Tem, Council, Place 6
Council, Place 2
Council, Place 3
Council, Place 4
Council, Place 5
City Manager
Assistant City Manager
Assistant City Manager
Managing Director
Managing Director
City Secretary
Assistant City Secretary
Attorney
John Lewis Council, Place 1
Tim Welch Council, Place 7
A.1
INVOCATION
Councilman Sapp gave the invocation.
A.2
PLEDGE OF ALLEGIANCE
Councilman Sapp led the pledge of allegiance.
A.3
SPECIAL PRESENTATION(S) AND RECOGNITION(S) -
RECOGNITION OF THE ALLIANCE FOR INNOVATION ROBERT HAVLICK AWARD
PRESENTED BY MAYOR PRO TEM TURNAGE
Mayor Pro Tem Turnage announced that the City of North Richland Hills was recently
awarded the 2009 J. Robert Havlick Award for Innovation in Local Government by the
Alliance for Innovation at the Transforming Local Government Conference in Corpus
Christi. The City's Field Activation Cath Lab was the program recognized with this
award. Mayor Pro Tem Turnage presented the award to Fire Chief Andrew A. Jones,
Jr.
A.4
CITIZENS PRESENTATION
Mayor Trevino asked if there were any public appearance cards turned in. Mayor Pro
Tem Turnage announced that there were two citizens that wished to speak on the
sidewalk construction project on Briley Street.
James D. Seaver, 6525 Briley Drive
Justin Welborn, 6604 Briley Drive
Mayor Trevino announced that this project was on the agenda and could not be
discussed but asked Mayor Pro Tem Turnage and Mike Curtis, Managing Director if
they could accompany the concerned citizens to the work room to listen and help work
through their concerns.
Mayor Pro Tem Turnage and 11 /like Curtis, Managing Director left the Council Meeting at
7:71 p.m.
Mayor Trevino asked if there were any more public appearance cards turned in.
Councilman Barth announced there was one from Cindy Cvik.
Cindy Cvik, 6673 Jannie Street, expressed her concerns on damage to her home due
to a sewage back up and the notification process for home repairs made by the Code
Compliance Department. Mayor Trevino asked Larry Cunningham, City Manager to
look into Ms. Cvik's situation and update Council on his findings.
None.
A.7
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
B.0
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVAL OF MINUTES OF APRIL 2, 2009 CITY COUNCIL AND PLANNING
AND ZONING JOINT WORK SESSION
B.2 APPROVAL OF MINUTES OF MAY '18, 2009 CITY COUNCIL MEETING
B.3 PW 2009 -017 AWARD A PROFESSIONAL SERVICES AGREEMENT TO
PATE ENGINEERS, INC. IN THE AMOUNT OF $54,500 FOR THE BRILEY
DRIVE STREET IMPROVEMENTS PROJECT
B.4 PW 2009 -0'18 AWARD A PROFESSIONAL SERVICES AGREEMENT TO WIER
& ASSOCIATES, INC. IN THE AMOUNT OF $70,400 FOR THE COLORADO
BOULEVARD STREET IMPROVEMENTS PROJECT
B.5 GN 2009 -036 APPROVE AGREEMENT WITH TARRANT COUNTY TAX
ASSESSO RICO L LECTOR FOR THE COLLECTION OF CITY PROPERTY
TAXES - RESOLUTION NO. 2009 -018
B.6 PU 2009 -022 APPROVE PURCHASE OF SCHOOL ZONE FLASHING
BEACON CONTROLLER UPGRADE FROM CONSOLIDATED TRAFFIC
CONTROLS IN THE AMOUNT OF $82,841
COUNCILMAN WHITSON MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN LOMBARD
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 4 -0.
PUBLIC HEARINGS
C.1
ZC 2009 -02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM
RIVERCROWN INVESTMENTS LLC FOR A ZONING CHANGE FROM R -2 SINGLE
FAMILY AND PLANNED DEVELOPMENT (PD47) TO HC HEAVY COMMERCIAL ON
LOTS 14 -22, BLOCK 4 AND LOTS 12 -14, BLOCK 5, RICHLAND TERRACE
ADDITION AS WELL AS LOT 2R, BLOCK 1, RIVERCROWN ADDITION LOCATED
IN THE 4800 BLOCKS OF NANCY LANE AND SUSAN LEE LANE - ORDINANCE
NO. 3055
APPROVED
Mayor Trevino opened the public hearing and called on the applicant to come forward.
Ernest Hedgcoth representing the applicant came forward. This zoning request is to
rezone acquired property along Nancy and Susan Lee from residential to heavy
commercial, as well as a portion of the applicants property currently used as part of the
dealership. He was available to answer any questions the Council may have.
Mayor Pro Tern Turnage returned to the dais and Mike Curtis, Managing Director
returned to the Council Meeting at 7:21 p.m.
Eric Wilhite, Chief Planner summarized the item. The applicant, Rivercrown
Investments (Huggins Honda), represented by Ernest Hedgcoth, is requesting to rezone
several recently acquired residential lots located along Nancy Lane and Susan Lee
Lane. The request also includes a portion of their property they have owned and been
using as part of the current dealership that is currently zoned PD -47. The PD zoning
was in place due to the previous residential proximity. All portions are now being
combined and being requested for HC — Heavy Commercial zoning. The Planning &
Zoning Commission recommended approval by a 4 -0 vote.
Mayor Trevino called for anyone wishing to speak in favor of the request to come
forward.
There being no one wishing to speak, Mayor Trevino called for anyone wishing to speak
against the request to come forward.
Mayor Pro Tem Turnage advised that the following citizens wished to speak in
opposition of the request.
Bill Garvin, 5908 Quails Path
Robert H. Bockman, 4804 Nancy Lane
Keith Davidson, 4820 Nancy Lane.
Each spoke individually citing concerns on the parking lot lights shining through their
home windows at night, the loud speaker noise at all hours of the day, traffic control
down their street, the expansion of the dealership causing homes values to drop and
ultimately eliminating their neighborhood. They would like a solution or regulations on
the expansion and noise to be addressed.
Mayor Trevino advised the citizens their concerns with the lights, outside speaker,
operating hours fall under the Special Use Permit (SUP) process and can not be
addressed during the zoning process. The SUP will be coming forward for Council
consideration and the concerns expressed will be kept in mind as the SUP request is
reviewed.
Mayor Trevino closed the public hearing and called for the motion.
COUNCILMAN WHITSO!N MOVED TO APPROVE ZC 2009 -02, ORDINANCE No 3055.
COUNCILMAN BARTH SECONDED THE MOTION..
MOTION TO APPROVE CARRIED 5 -0.
C.2
TR 2009 -02 PUBLIC HEARING AND CONSIDERATION OF AMENDMENTS TO THE
COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE FOR
THE CITY OF NORTH RICHLAND HILLS BY ADOPTING THE SMITHFIELD AND
IRON HORSE TRANSIT ORIENTED DEVELOPMENT ZONING CODE AND
UPDATING THE COMPREHENSIVE LAND USE PLAN MAP TO REFLECT THESE
TWO NEW DISTRICTS - ORDINANCE NO. 3056
APPROVED
Mayor Trevino opened the public hearing and called on John Pitstick to present the
item.
John Pitstick, Director of Planning and Development presented a PowerPoint
presentation outlining the final draft of the Iron Horse and Smithfield Transit Oriented
Development Code and changes to the Comprehensive Land Use Plan. The Transit
Oriented Code adoption is a direct result of the development of future rail station sites
and the ongoing development of the Southwest to Northeast Rail corridor. This Transit
Oriented Development (TOD) effort has also been tied to potential sustainable
development grant funding from the North Central Council of Governments (NCTCOG).
Highlights include:
• Residential Transition Standards — Preserves existing neighborhoods with
requirements for adjacent masonry walls and setbacks.
• Non Conforming Uses, Buildings and Sites — Allows for natural transition of
existing business uses.
• Special Frontage Requirements — Creates required commercial on certain street
frontages and provides for a unique street wall for Iron Horse Boulevard, Main
Street and both sides of Davis Boulevard.
• Mixed Use Criteria — Sets mixed use standards and provides for thresholds for
conformance to mixture of uses within each character zone.
• Parking Strategy — Provides parking incentives and protects station areas from
developing into large parking lots.
• Transitions to adjoining TOD zones — Creation of a transitional area from High
Intensity zone along Loop 820 to Iron Horse TOD core area that allows for
building height transitions that protect the quality and integrity of each character
zone.
• Bonus Provisions — Residential density bonuses for increase in commercial land
uses in General Mixed Use zones and building height bonuses in High Intensity
zones with provision of plazas, squares and civics open spaces.
Eric Wilhite, Chief Planner presented the remainder of the PowerPoint, highlighting the
street types and architectural standards.
• Streetscape Design Standards — New TOD streetscape design standards with
street trees and wide pedestrian sidewalks for Iron Horse Boulevard, Main Street
and Smithfield Road.
• Architectural Guidelines and Standards — Required conformance to architectural
guidelines and standards with specific criteria for Smithfield Historic Core area.
• Signage Standards — Allows pedestrian oriented signs to create interest along
sidewalks.
• Civic and open space standards — Provisions for required public spaces for 10
acre plus developments.
• Special Development Plans — Development flexibility through Special
Development Plan process.
The Planning and Zoning Commission recommended approval by a 4 -0 vote. Mr.
Pitstick advised a letter had been received from Rick Work requesting to be removed
from the district. After the Council packets were distributed a letter was received from
Dan Smalley expressing his concerns. A letter has also been received from Jim
Makens requesting that this property in the Smithfield District be withdrawn from the
TOD.
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward.
Robin H. McCaffrey, 1807 Ross Avenue representing Dan Smalley (a property owner in
the TOD) came forward . He was in favor of the vision of the TOD but was against
some of the .language. The language refers to a percentage of the property being
developed and he did not want to develop more than needed.
Jerree Frazier, 7713 Braircliff Court came forward. She was not in favor or against the
project but was interested in how far down the TOD was going to be and if the
Smithfield historical sites would be preserved. Mr. Pitstick addressed both concerns.
Mayor Trevino closed the public hearing.
MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE PLANNING AND ZONING COMMISSION
RECOMMENDATION, ADOPTING THE TOD ORDINANCE NO. 305 WITH THE AMENDMENT TO
EXCLUDE THE PROPERTIES OWNED BY MR. WORK, MR. MAKENS, AND MR.. SMALLEY FROM THE
CONFREHENSIVE LAND USE PLAN. COUNCILMAN BARTH SECONDED THE MOTION.
MDTiON TO APPROVE CARRIED 5 -0.
PLANNING & DEVELOPMENT
D.0
Items to follow do not require a public hearing
There are no items for this category.
PUBLIC WORKS
E.1
There are no items for this category.
GENERAL ITEMS
F.1
GN 2009 -032 RESCINDING RESOLUTION 2009 -015 AND APPROVING
PARTICIPATION IN A LOCAL GOVERNMENT CORPORATION FOR HIGH
SPEED RAIL - RESOLUTION NO. 2009 -017
APPROVED
Elizabeth Reining, Assistant to the City Manager presented the item. At the April 27th
City Council meeting, City Council passed Resolution 2009 -015, which authorized the
City of North Richland Hills to join the South Central High Speed Rail and
Transportation Authority ( SCHSRTA). Since that time, the Articles of Incorporation
were rewritten to better reflect the structure of SCHSRTA and to include the member
entities of SCHSRTA. The by -laws were also added to discuss some terms of the
Authority in more detail. Other notable changes to the new Articles of Incorporation
include stating the Authority is organized to help sponsor entities get high speed rail and
not all local governments in the State. The number of board members has increased
from nine to 15 and the board members are named with their terms. All incorporators
are also named. A limit is placed on indemnification of board members, though no
amount is given. And, Dean International is listed as the registered office and agent. In
addition to approving the revised Articles of Incorporation and by -laws, the agenda item
also rescinds Resolution 2009 -015 which approved the previous Articles of
Incorporation.
COUNCILMAN SAPP MOVED ED To APPROVE GN 2009 -032, RESOLUTION NCB. 2009 -017, AND To
RESCIND RESOLUTION NO. 2009 -015. COUNCILMAN LOMBARD SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0..
F.2
GN 2009 -037 2009 RECOVERY ACT COMPETITIVE BYRNE JAG CJD PASS -
THROUGH GRANT FOR THE PURCHASE OF EQUIPMENT AND OVERTIME FOR A
CRIME REDUCTION PROGRAM— RESOLUTION NO. 2009 -019
APPROVED
Jimmy Perdue, Assistant City Manager summarized the item. The U.S. Department of
Justice, Bureau of Justice Assistance has notified the North Richland Hills Police
Department of its eligibility to make application for competitive grant funds available to
assist law enforcement programs under the 2009 Recovery Act: Edward Byrne
Memorial Competitive Grant Program. These grant funds are passed through the
Criminal Justice Division of the Governor's Office and are allocated to local Council of
Governments. The NCTCOG's 16- county region anticipates a $9 million JAG
allocation. If awarded these grant funds, the Police Department plans to use the
proceeds to fund equipment and manpower for a crime reduction program. The total of
this grant request is $455,841 and there is no requirement for a cash match under the
terms of this grant program and no funding sources will be required beyond the scope of
the grant. Equipment to be funded includes two mobile observation "Sky Watch"
towers, a one ton truck will be requested and the man power request will fund overtime.
MAYOR PROO, TEM TURNAGE MOVED To APPROVE RESOLUTION NO, 2009 -019. COUNCILMAN
WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0,
F.3
GN 2009 -038 2009 RECOVERY ACT COMPETITIVE BYRNE JUSTICE ASSISTANCE
GRANT FOR THE FUNDING OF CIVILIAN PERSONNEL IN THE POLICE
DEPARTMENT— RESOLUTION NO. 2009 -020
APPROVED
Jimmy Perdue, Assistant City Manager summarized the item. The U.S. Department of
Justice, Bureau of Justice Assistance has notified the North Richland Hills Police
Department of its eligibility to make application for competitive grant funds available to
assist law enforcement programs under the 2009 Recovery Act: Edward Byrne
Memorial Competitive Grant Program. If awarded these grant funds, the Police
Department plans to use the proceeds to fund a total of four civilian employee positions.
These positions would include two civilian Crime Scene Examiners (CSE) and two
additional Public Service Officers. The anticipated total grant application request for
these four positions is $521,087. There is no requirement for a cash match under the
terms of this grant program. Additionally, the grant does not require the City to
appropriate funding sources beyond the two year grant period, the Police Department
plans on exploring all funding opportunities available that would insure the continuation
of these four positions.
COUNCILMAN L.OIUBARD MOVED To APPROVE GNI 2009 -038; RESOLUTION No. 2009 -020.
COUNCILMAN BARTH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
F.4
GN 2009 -039 CONSIDER AN AMENDMENT TO CHAPTER 66 -3 SOLID WASTE
CONTAINER PLACEMENT - ORDINANCE NO. 3053
APPROVED
JoAnn Stout, Neighborhood Services Director summarized the item. In keeping with the
City Council's goal of revitalizing neighborhoods, staff is recommending an amendment
to Chapter 66 -3 of the Code of Ordinances by adding a new section on the placement
and storage of trash and trash receptacles on non -trash pick -up days. This amendment
will require trash, solid waste containers and recycling containers to be stored out of
public view except during the times allowed to be placed for collection.
COUNCILMAN': SAPP MOVED TO APPROVE GN 2009 -039; ORDINANCE No. 3053. COUNCILMAN
BARTH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
F. 5
GN 2009 -040 CONSIDER AN AMENDMENT TO ARTICLE V OF CHAPTER 98
BY ADDING SECTION 203 REGULATING FENCE REPAIR MATERIAL -
ORDINANCE NO. 3054
APPRC)VFD
JoAnn Stout, Neighborhood Services Director summarized the item. In keeping with
City Council goal on revitalizing neighborhoods, staff is recommending an amendment
to Chapter 98 -203 by adding a new section regulating fence repairs and maintenance.
This amendment will require owners to replace portions of their fence with materials of
the same character and height.
MAYOR PRO TEM TURNAGE MOVED To APPROVE ORDINANCE No. 3054. COUNCILMAN
WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
F.6
GN 2009 -041 APPOINTMENT TO NAMING BOARD
APPROVED
Mayor Trevino presented the item. With Suzy Compton leaving Council, a vacancy was
created on the Naming Board. Ms. Compton served on the Board along with Mayor Pro
Tem Turnage and Councilman Barth. Mayor Trevino recommended the appointment of
Councilman Lombard to fill the vacancy.
COUNCILMAN SAPP MOVED To APPROVE THE MAYOR.'S RECOMMENDATION TO APPOINT Tom
LOMBARD TO THE NAMING BOARD. MAYOR PRO TEM TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
EXECUTIVE SESSION ITEMS
G.1
ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK
SESSION AGENDA
B.1
DELIBERATE THE PURCHASE OF REAL
PROPERTY AT: 5020 CUMMINGS DR.
APPROVFD
Karen Bostic, Assistant City Manager presented the item. Staff recommends Council
approve the purchase of property located at 5020 Cummings Drive.
COUNCILMAN BARTH MOVED TO AUTHORIZE THE CITY MANAGER TO PURCHASE THE PROPERTY
LOCATED AT 5020 CUMMINGS DRIVE. COUNCILMAN WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
INFORMATION AND REPORTS
H.'1
ANNOUNCEMENTS
Councilman Lombard made the following announcements.
Learn how to save money on your grocery budget and find great deals on merchandise
online. Attend a free "Coupons and Bargains Online" program at the NRH Public Library
on Thursday, June 1 1th at 7:00 p.m. The Library is located at 9015 Grand Avenue. For
more information, contact the Reference Department at 817- 427 -6814.
Bring the family to a free movie night at Kay Granger Park on Friday, June 12th. There
will be games and crafts beginning at 7:39 p.m. and the movie Kung Fu Panda will start
at dark. Kay Granger Park is located at 4100 Flory Street. For more information call the
Recreation Center at 817- 427 -6600.
Dogs and their owners are invited to join in the annual People & Pet Walk- A -Thon at
8 a.m. on Saturday, June 13th. The two -mile walk will begin and end at the Animal
Adoption & Rescue Center, located at 7200 B Dick Fisher Drive South. Registration is a
minimum $18 donation. All funds raised from this event benefit the Shelter Fund. For
more information, please call the Animal Adoption & Rescue Center at 817-427-6570.
Kudos Korner - Officer Chad Hobson, Police Department. A note of appreciation was
received for Officer Hobson going out of his way to fix a flat tire for a resident. The
resident was late for work and lacked the necessary tools to change the flat tire. Officer
Hobson was working off -duty and went out of his way to take care of the problem and
get the resident back on the road. He was professional, courteous and most of all,
helpful and the resident was very appreciative.
H.2
ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:45 p.m.
Oscar Trevino — Mayor
ATTEST:
Patricia Hutson, City Secretary
CITY OF
MINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN
THE LIBRARY COMMUNITY ROOM, 9015 GRAND AVENUE,
NORTH RICHLAND HILLS, TEXAS,
JUNE 10, 2009 — 6:00 P.M.
1.
CALL TO ORDER
Mayor Trevino called the work session to order at 5:00 p.m.
Present:
W1 F-1 ;a1T,M,1 Zzm
Absent:
Oscar Trevino
Scott Turnage
John Lewis
Ken Sapp
Tom Lombard
Tim Barth
David Whitson
Larry J. Cunningham
Karen Bostic
Jimmy Perdue
Vickie Loftice
Mike Curtis
Patricia Hutson
Larry Koonce
Mark Mills
Mary Peters
Elizabeth Reining
Patrick Hillis
Tim Welch
Mayor
Mayor Pro Tem, Council Place 5
Council, Place 1
Council, Place 2
Council, Place 3
Council, Place 4
Council, Place 5
City Manager
Assistant City Manager
Assistant City Manager
Managing Director
Managing Director
City Secretary
Director of Finance
Budget Director
Public Information Officer
Assistant to City Manager
Human Resources Director
Council, Place 7
2.
DISCUSS PLANNING AND PROGRAM OF SERVICES
FOR FISCAL YEAR 2009/2010
City Manager Cunningham discussed the theme for this year's budget, Today's Reality,
Tomorrow's Vision. With the current economic conditions, the realities of today need to
be considered while still keeping a focus on the Council's vision. The work session's
purpose is to review and discuss the fiscal year 200912010 preliminary budget, the
preliminary tax roll, and how current and future issues presented could affect the
2009/2010 budget and to receive input from the Council on planning next year's
program of services. During budget preparations, consideration was given to the
Council's goals and priorities, data from the 2007 Citizen Survey, the economic impact
on citizens, and continuing service levels at the current levels while minimizing service
impacts to the citizens. Also taken under consideration were the work activities /levels in
the various city departments, the impact of the economy on the employees as well as
how to best utilize reduced revenues. Council was reminded that information being
presented and discussed was very preliminary. A PowerPoint presentation was
presented by staff.
Mr. Larry Koonce, Finance Director, presented information on Fiscal Year 2007/08 Year
End Fund Balances and reviewed the June 2009 Capital Balances.
Mr. Mark Mills, Budget Director, discussed the 2008 -2009 revised budget and compared
the 2009 adopted to the revised Budget. The contingency adjustments to revenue and
the impact to expenditures were reviewed and discussed.
Mr. Larry Koonce discussed the preliminary tax roll released in May, reviewed the
distribution of property taxes and discussed appraised property values.
Mr. Mark Mills gave a brief overview of the Fiscal Year 2010 preliminary budget, sales
tax collection history, and compared the preliminary budget to the 2009 adopted and
revised budget and compared revenue and expenditure impacts.
Ms. Elizabeth Reining, Assistant to City Manager, discussed some of the cost saving
initiatives the departments have come up with to provide the same services in a more
efficient manner. The following cost saving initiatives were discussed:
- Use of Social Media Websites for Advertising and Marketing
- Group Printing Stations
- Electronic Manuals
- Complete Required Certification and Training Online
- Automated Information Distribution
- Design Projects In-House
- Reduced Production Time of Newsline
- Vehicle Use
- Examine Water and Wastewater System
- Implemented the AT (Just in Time) Principle
- Solar Power for Lighting and Irrigation at City Entryway signs
- Conversion of Sworn Police Officers Positions to Civilian Positions
Staff presented to Council the following current issues:
■ Impact Fee /Utility Rate Study — Mr. Mike Curtis, Managing Director, briefed the
Council on the need for an impact fee and utility rate study. The utility rate study
is to be included in the proposed CIP budget. Mr. Curtis explained the purpose
of impact fees and advised that the City is required by state law every five years
to review and possibly update water and wastewater impact fees. Mr. Curtis
explained the City can only collect a maximum of 50 percent of impact fees
required and that the additional funding needed for utility improvements comes
from the revenue collected from the utility rates. Additionally, the utility rates also
fund the water meter replacement program and the utility construction division.
The rates need to be reviewed on a periodic basis to determine if the City is
collecting enough revenues to pay for the improvements. A rate study does not
suggest a rate increase, but allows staff to monitor and evaluate the amount of
revenue collected and to make sure the City's costs are not exceeding its
revenue. The last Utility Rate Study was completed in 2005. Staff sought
direction from Council on the following:
• Would Council be in agreement for staff to expand the scope of the Impact
Fee Study to also include a Utility Rate Study?
• Would Council be in support of staff conducting a Utility Rate Study on a
regular basis, similar to the Impact Fee study (for example every five
years)?
Council discussed that the Utility Rate Study needed to be done on a regular
basis and by combining the two studies the City would receive an economy of
scale. The Council concurred with expanding the scope of the Impact Fee Study
to include the Utility Rate Study and supported staff conducting a Utility Rate
Study on a regular basis.
■ Planning for Future Bond Election — Mr. Larry Koonce presented information
on a possible future bond election. The last bond election was held in 2003. Mr.
Koonce highlighted the 2003 election process and the status of the projects
approved in the last election. Since 2003, the City has issued 2003 election
general obligation bonds in the amount of $19,640,000 leaving the amount left to
issue at $17,570,000. Of the remainder, $13,360,000 are street projects,
$2,660,000 are drainage projects, $250,000 is for the public safety facility
upgrade and $1,300,000 is for the animal adoption and rescue center expansion.
Mr. Koonce discussed with Council planning for future development and
considerations that might be included in a future bond election. Future initiatives
such as the widening of Loop 820, the city -wide facility plan, Neighborhood
Revitalization Initiative, Boulevard 26 improvements and rail station development
will influence future projects. Projects for consideration that might be included in
a future election may include improvements to residential streets beyond any
preventive maintenance and must be reconstructed, improvements to collector
streets such as Smithfield Road (Mid- Cities to Hightower) and Amundson (Main
Street to west of Precinct Line), Police and Fire Training Academy, Safety Town
and the replacement of major fire apparatus. Mr. Koonce discussed with Council
whether the Council wanted to consider for voter approval the replacement of
major fire apparatus equipment or continue to issue certificates of obligation to
replace the equipment. If voter approval is sought, the City risks non - approval of
the fire equipment and the ISO rating might be affected as well as the safety of
life and property. Council was advised that from the time staff begins planning
for the election until the election itself could take as long as thirteen to eighteen
months. Staff requested direction from Council on the following:
• Would Council like to begin the bond election planning process in FY
2009/2010, or should it be delayed until a future fiscal year?
• Would Council like to consider including major fire apparatus in the
referendum?
Council discussed planning for future projects and the possible bond election.
Council agreed that planning should begin for a future election and discussed
that economic conditions will need to be considered and that the citizen study
committee that Council will appoint to recommend projects will provide input on
economic factors. Council discussed the replacement plan for major fire
equipment and the lifespan and funding of the equipment. Council was
supportive of beginning the bond election planning process in FY 2009/10, but
did not favor including major fire apparatus in the referendum.
■ Update of Recreation Center Public Input and Consideration of Inclusion of
Senior Services — Ms. Vickie Loftice, Managing Director, updated the Council on
the public input process for the new recreation center. Input has been received
from general public meetings, focus group meetings and email responses. From
the input received the consultants will present three to four building design plans
with facility amenities and cost estimates of each plan. The consultants will also
provide maintenance and operational costs for each plan as well as probable
revenue. Staff would like to consider the possibility of adding senior services to
the new recreation center. This was not included in the original scope of
services, but there are benefits of adding senior services. The two existing
centers are located on the outer boundaries of the city and are limited in what
they can provide. The new recreation center will be centrally located and will
provide a central location for senior services and up to date amenities and
facilities. Ms Loftice discussed the benefits of adding senior services to the new
recreation center. The seniors would have their own dedicated space and
access to the rest of the recreation center including all the health and wellness
components, indoor walking track, indoor aquatics, and banquet and kitchen
facilities. The City's consultants have put together a preliminary cost estimate of
$1 million to $1.5 million for 5,000 square feet of senior space within the new
recreation center. Staff is recommending that the costs associated with the
additional space for the seniors at the new recreation center would be provided
through the Parks and Recreation Sales Tax Budget. This may require other
park projects to be rescheduled, but the potential savings makes the decision
justifiable. Council was advised that it would not be financially feasible to operate
three centers and all programs at the two existing centers would be transferred to
the new recreation center. Existing staff at the centers would be transferred to
the new center and the existing centers would be used for other purposes. Staff
requested direction from Council on the following:
• .Does Council support the idea of adding senior services to the new
Recreation Center, with the understanding that senior services at the two
existing centers would no longer be offered (all services would be
consolidated into the new center)?
• Is Council in agreement that funding for the additional space be provided
through the Parks and Recreation Sales Tax Budget?
• Would Council support utilizing the two existing centers for other
purposes, once the new center is operational?
After discussion, the Council was supportive of the information presented by Staff
and moving senior services to the new recreation center but only if the seniors in
North Richland Hills were in support of a new center located in the new
recreation center and closing down the existing centers. Council wanted staff to
meet with North Richland Hills Senior focus groups for their input and consensus.
■ Texas Municipal Retirement System — Mr. Patrick Hills, Human Resources
Director, recapped the three TMRS policy changes that became effective
January 2008 and how they impacted city costs in January 2009. Council was
reminded that last year Council approved the adoption of the eight-year phase -in
of increases in contribution rates which set the City's 2009 contribution rate at
14.25 %. The statutory maximum was also increased from 13.50% to 15.50 %.
Mr. Hillis reviewed recent TM RS legislative activities. HB 350 signed into law in
May allows TMRS to credit unrealized gains and loses into City accounts,
guarantee members an annual interest rate of 5% on their investments and
allows cities variable annual interest rates. Last May, the City was notified that
the city contribution rate would increase from 13.53% to 18.43% as a result of the
changes adopted by the TMRS Board. In May 2009, the City was notified by
TMRS that three additional actuarial changes were made by the TMRS Board in
January 2009. The changes increased the City's ultimate contribution rate to
20.18 %. Mr. Hillis reviewed the City's current plan vs. benefit options, compared
the cost of the city's retirement program with other public agencies and cities,
and compared the city's benefit options with other local cities. Council was
presented with information on possible changes to the TMRS design plan and
the future potential impact to the stakeholders, and previous changes made to
the benefits and compensation plan was reviewed. Staff sought direction from
the Council on the following:
• With the ability to fund, is Council supportive of maintaining the current
level of TM RS retirement benefits for our employees and retirees?
• With the ability to fund, is Council supportive of continuing the 8 -year
phase -in option for calendar year 2010 requiring the elimination of the
statutory maximum of 15.50%?
After discussion and questions by Council, the Council was supportive, with the
ability to fund, of maintaining the current level of TMRS retirement benefits for
employees and retirees and the 8 -year phase in option for calendar year 2010
requiring the elimination of the statutory maximum of 15.50%.
■ GASB 45 — Mr. Larry Koonce discussed with Council the GASB 45 mandated
accounting standard requiring quantification and disclosure of health care costs.
GASB 45 requires an independent actuarial analysis to determine the thirty year
cost of retiree benefits. The actuarial analysis must be recalculated every two
years and the results are based on assumptions such as existing funding of
retiree benefits, age and eligibility and mortality rates. The actuarial analysis
identifies the "gap" between the existing funding of retiree benefits and the
estimated long term and short term cost. GASB 45 requires that the long term
liability and annual required contribution needed to fully fund the liability be
incorporated into the City's financial statements beginning fiscal year ending
September 30, 2009. This will reduce net assets on the City -wide balance sheet,
the annual required contribution will be shown as an annual expense in the self
insurance fund and it will affect cash if the City chooses to increase funding for
retiree benefits. The GASB 45 requirement is not a funding mandate, but an
accounting mandate — cities are not required to pay more than they currently pay
or make changes to benefits. Council was advised that some cities are choosing
to fund more now to reduce future impacts and some are changing retiree
benefits to reduce current and future costs. It is unknown if these decisions will
affect cities' future credit ratings. The preliminary independent actuarial analysis
is being completed and will be presented to Council at a future work session.
Staff requested direction from Council on the following:
o Would Council consider funding an additional amount in Fiscal Year
2009/2010 or future years?
After discussion by Council, the consensus was to fund a minimal amount
($100,000) for 2009/2010 and wait for questions regarding the unknown impacts
to be answered.
■ Southside Revitalization Project — Ms. Elizabeth Reining updated Council on
the Neighborhood Revitalization Program and initiatives underway. In addition to
the projects the City has completed and are continuing on the southside of the
City, Staff is recommending additional immediate actions toward the
implementation of the Neighborhood Revitalization Program. Some require little
or no funding and others will require funding in implementing first year strategies
and tangible progress toward revitalization efforts. Projects under consideration
for Fiscal Year 2009/2010 are:
• Gateway Connections - $30,000 — Future improvements to major gateways
with enhanced way - finding sings, neighborhood sign toppers and monuments
distinguishing neighborhoods and districts
• Expansion of the Neighborhood Improvement Plan - $150,000 —
Approximately $50,000 is currently earmarked for the program. Staff is
recommending an additional $150,000 which will assist in transitional areas,
substandard homes, demolitions, assistance with moving costs, and
incentives for home repairs and improvements.
Stakeholders meeting /Neighborhood Cleanup Days — $2,000 — Schedule a
meeting with residents as well as plan a targeted neighborhood clean up day.
Community Reusable Resource Warehouse - $4,800 — Help facilitate the
donation of building materials, business equipment/furniture, and school
supplies that are no longer needed by local companies and residents and
then offer that material to NRH residents, nonprofit organizations and schools
free of charge.
Enterprise Land Management - Purchase strategically located property to
entice private development to the area. Funding would be provided through
the 4B Sales Tax designated for Economic Development.
Council was advised that it may not be financially possible to provide funding for
these initiatives in FY 200912010 but Staff wanted make Council aware of the
ideas. Staff requested direction from Council on the following:
• If funding is available, is Council in support of the proposed projects
suggested for the Neighborhood Revitalization Program?
• From the list of programs does Council have a priority preference or are
there other projects the Council would like Staff to consider?
Council supported all of the suggested proposed projects. The top priorities for
the Council were Enterprise Land Management and expansion of the
Neighborhood Improvement Plan (NIP).
Animal Shelter — Mr. Jimmy Perdue, Assistant City Manager, reviewed the
history of the proposed expansion to the animal shelter. In the 2003 bond
election, the voters approved $1,300,000 for the expansion. The total cost of the
facility.was estimated at $3,000,000 with the balance being made up from private
fundraising and the city's donation fund. Part of the City's original plan included
a joint partnership with the City of Watauga. Following the City of Watauga's
decision to build its own shelter, the expansion of North Richland Hills' shelter
was reduced to 8,000 square feet and the loss of Watauga's funds increased the
amount of funds to be raised. Mr. Perdue presented site plan options for the
expansion of the facility that would utilize the existing building and adjacent land.
Staff has determined that the best plan would be to construct an adjacent but
detached facility. Council was advised that the City of Keller has recently
approached the City on creating a partnership to construct a new facility large
enough to meet the needs of both cities. In addition, Keller brought the Cities of
Southlake, Westlake and Roanoke to the discussion and the cities were
interested in being a part of the discussion. Council was advised that a joint
facility would not fit on the existing land without total demolition of the existing
facility. The facility would fit on city -owned land in front of the Fire Administration
building. Staff requested direction from Council on the following:
• Does Council approve of staff continuing discussions with our neighboring
communities on the creation of a joint animal services center?
• If the discussions are to continue, does Council approve of the potential
location of a joint facility?
• If these discussions are deemed not in the best interest of the City does
Council agree with the plan to construct a new adjacent but detached
facility?
After a brief discussion, Council concurred with staff continuing discussions with
neighboring cities for a joint animal services center and was in favor of the joint
facility on the city -owned land in front of the Fire Administration building. If the
discussions are not deemed to be in the best interest of the City, Council
concurred with the plan to construct a new adjacent but detached facility.
■ Preliminary Budget Considerations — Ms. Karen Bostic advised that based on
flat revenues and increasing costs there might be some possible service level
reductions that will impact citizens and employees. The City is doing everything
possible to seek efficiencies and effectiveness to decrease costs and provide the
best possible service to citizens. Personnel costs in the general fund account for
more than 70% of the total budget and in some departments as much as 90% of
the total departmental budget. The City is a service industry and the goal is to
provide the best possible service to citizens. Should Staff find it necessary to
consider making reductions, staff needs guidance as to what areas may be off
limits as far as reductions are concerned. Staff requested the following direction
from Council:
• Are there specific areas Council would like staff to explore for service level
changes?
• Are there specific areas Council would like staff to explore for program
changes?
• Are there any areas Council specifically would not want staff to consider?
Council provided the following input: The general consensus was there were no
areas Council would not want staff to consider; everything should be looked at.
Their preference was for personnel reductions to be at the bottom of the list, and
if personnel reductions become necessary, they would like to see reductions
through attrition if feasible. Salary freezes were preferred over furloughs.
Staff presented to Council the following future issues:
■ Golf Course Maintenance Equipment — Ms. Vickie Loftice discussed
improvements that have been made to the Golf Course over the last several
years. Council was advised that the Golf Course's maintenance vehicles and
equipment are in need of major repair and replacement. The Golf Course has
not been able to maintain its equipment replacement schedule and does not
have the funds to replace the equipment. The Golf Course has approached the
City to fund the replacement. In the past, the Golf Course has borrowed funds
from the City's General Fund to cover costs. The Golf Course is requesting
$293,250 from the City in FY 2009/10 to replace equipment ranging from gators
to tractors to pesticide sprayers. Overall, the Equipment Replacement Plan
identifies $979,350 in equipment costs through FY 2021/2022. The Golf
Course's original debt will be retired in 2012 and intrafund loans will be repaid
with balloon payments beginning in 2013. Staff requested the following direction
from Council:
• Does Council agree golf course maintenance equipment should be placed
on a schedule similar to the rest of the city equipment?
• Is Council willing to continue to loan the golf course funds to replace its
maintenance equipment?
• Should Iron Horse's business model and rate structure include recovery of
.all annual operational costs including equipment replacement?
After discussion by the Council, the consensus of the Council was the equipment
should be placed on a replacement schedule similar to the City's and Council
indicated their willingness to loan the golf course funds to replace its
maintenance equipment. The Council also felt the Golf Course should be self -
supporting.
■ Crime Control District Election — Mr. Jimmy Perdue advised the Crime Control
District was originally approved in 1995 for a five -year period and was extended
by the voters in 2001 for ten years. The District is set to dissolve in 2011 and a
new election must be held to continue the District. Authorizing legislation has
been modified and now allows Crime Control Districts to be approved for 5, 10,
15 and 20 years. If Council desires to continue the District and bring the issue to
the voters, an election must be held on one of the uniform election days and no
later than the May 2011 Election Day. Council was asked the following:
• Does Council wish to continue with the Crime Control District and bring
the issue to the voters during the May 2011 election?
• If an election is held, does Council desire to keep the term the same 10
year period or change the length of the term to either 15 or 20 years.
After discussion, the consensus was to bring the issue to the voters to seek
continuation of the District for 20 years and their preference was for the election
to be held before May 2011.
Mr. Mark Mills, Budget Director, reviewed the budget calendar with the Council.
3.
ADJOURNMENT
Mayor Trevino adjourned the work session at 10:06 p.m.
APPROVED:
Oscar Trevino — Mayor
ATTEST:
Patricia Hutson, City Secretary
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Council Meeting Date: 8 -22 -2009
Presented by: Mike Curtis Agenda No. B.3
Subject: PW 2009 -019 Approve Contract of Sale for the purchase of street right-of-way
at 5701 Meadow Road and to authorize the City Manager to execute the Agreement
Signal Light Improvements at Chapman Road at Holiday Lane/Meadow Road is a
Capital Improvement Project (ST0602) approved in the 2008 -2009 Capital Projects
Budget. The project consists of signalizing the intersections of Chapman Road and
Holiday Lane/Meadow Road. The project also includes the construction of a dedicated
right turn only lane at the Meadow Road approach to Chapman Road. The right turn
lane will accommodate the storage capacity for motorists turning right onto Chapman
Road during peak traffic hours of the day. Additional street right-of-way is needed in
order to construct the turn lane.
The street-right-of-way acquisition required for the new turn lane is at 5701 Meadow
Road and consists of 1,278 square feet as show in Exhibit "A ".
The City hired Mr. Tom Kyser, a state licensed appraiser, to estimate the market value
of the property to be acquired. The "Market Value" is the price the property would bring
if offered for sale. Based upon the report provided by the appraiser, the total value of
the property acquisition is $7,400. This price includes the cost for the land and
improvements.
Public Works staff has met with the property owners of 5701 Meadow Road and
discussed the project details and the appraisal report. Staff allowed the owners to
review the appraisal report at their convenience. After reviewing the report, the property
owners made a counter -offer requesting an additional $1,250 in cash plus a request for
the city to replace the section of the existing fence that is removed due to the right -of-
way acquisition with a new five foot tall chain link fence. The estimated cost to replace
the fence is $10 per linear foot for a total distance of 200 feet resulting in a total fence
replacement cost of $2,000.
The counter -offer for the additional $1,250 in cash being made by the owners is based
on their concerns about a decrease in future land value and the loss of several trees.
The property owners are concerned that the construction of a right turn lane will place
the roadway, of Meadow Road closer to their home. In the owners' opinion, this
decreases the value of their property and impacts their current living environment. In
addition several trees will have to be removed with the construction of the right turn
lane. These trees cannot be replaced with trees of the same size. The property owners
believe the additional $1,250 is the value for these impacts.
Since the property owner is requesting that the city install the replacement fence instead
of being paid the $2,000 to install the fence themselves, the dollar amount identified as
the counter offer in the Contract of Sale does not include the fence costs. The total
amount of the Contract of Sale for acquisition of street right-of-way at 5701 Meadow
Road is shown as $8,550 in cash plus the city to pay all costs associated with the new
fence.
In summary, the property owner is requesting to be paid $8,550 in cash and for the city
to replace the section of the existing fence removed during construction with a new five
foot tall chain link fence. Staff included the estimated fence cost above so that the total
value of the counter offer would be provided.
There is sufficient funding for this acquisition and fence replacement in the approved
Capital Projects Budget.
Recommendation:
PW 2009 -019 Approve Contract for Sale for the purchase of street right-of-way at 6701
Meadow Road and to authorize the City Manager to execute the agreement.
I
} CHAPMAN RD
w
1
11414I &VI RIM "Itla
STATE OF TEXAS
COUNTY OF TARRANT
1. PANTIES: Borvorn Srianckkul and Lois Srianekkul (Seller) agree to sell and convey to
the City of North Richland Hills. Texas (Buyer) and Buyer agrees to buy from Seller the
prolwily described he'low.
2. PROPERTY: 6701 Meadow Road (Morgan .%Mettclows Addition, Block 6, Lut 1). Such
parcel shall be referred to as the "Property ".
;. SAT,F, PRTCE: $8.650.60. In addition, the Buyer shall pay for all necessary surveying
activities and fcir mate6al and lalbor cnsts associated with replacing the existing fence
with a five foot tall chairs link fence, with metal posts spaced on eight font centers,
adjacent to the right-of-way purchased along Meadow Road,
4. PRCIPF.RTY CONDITION: Buyer accepts the Property in its present condition.
5. EARNEST MONEY; Witlibi tea days of signature tW Seller aT-1d return to Buyer of an
exccuLcd copy of this contract, 5500.00 5h {ill be deposited by Buyer as Earnest Money
with Southlake Title Company, ( "Titic Company") located ut 9288 Huntingtun Square,
Suite 200, North Richland I Iills, Texas 76180
6. CLOSING: The closing of the sale of the Pruperty $14111 Occur tldrty (30) days after
dclivcry to Buyers Attorney of a title commitment reflecting good and indefeasible title
in Seller without any liens, easements or restrictions on such property, together with title
documents from deed records. If such commitment shows any restrictions or liens which
will not be relaittierl at closing, Rutter may, within such 30 day period give notice to Seller
setting forth objections thereto, in which case Seller shall have an additional ten days to
remove or cause such to be released, or Buyer rntty, in writing, waive such re5tricliuns. AL
closing, Seller shall execute and deliver to Buyer a Warranty Deed conveying good and
indefeasible title.
7. POSSESSION: Seller sliall deliver possession of the Property to Buyer at closing.
S. PLATTING AND SURVEYING: N/A
9. SALE EXPENSES: The following expenses shall be paid at car before closing_
A. Seller's Expenses: Itcicasc of existing liens, mortgages. t ends of trust. or
encumbrances of any kind, including prepayment penaltiies and recording
fees and Seller's real estate broker commissions, if any; Owner's title
policy, Seller's escrow fees, and cost of preparation of dcea.
13. Buyer's Expcnses; Recording costs of deed to Buyer, Buyer's escrow
fees, and any other expenses stipulated to be paid by Buyer under other
provisions of this Contract.
la. USE OF PROPERTY: N/A
11. DEFAULT: If Seller filils to comply with aFty requirement of the Contract, Buyer may
either (a) enforce specific performance hereof and seek such other relief as may be
provided by lave, or (b) temihiate this Contract al ?d receive reimhurfietnent of the Famest
Money and any other sums previously paid to Seller. If Bayer fails to comply with uny
requirement ot•this contract, Seller's sale recourse shall be to receive the earnest money.
12. ATTORNEYS FEES: If Buyer or Seller is a prevailing party in any legal proceeding
brought under or with relation to this Contract, such party shall be cntiticd to rocovcr
from the lion- prevailing party all costs of such proceeding and reasmiahle attorneys; fees.
13, TAXES: Taxcs shall be paid by Seller to the date of stale:. if ud valurern luxes for lht:
year in which the sale is closed are not available on the closing date, proration of taxes
shall be made on the b-uti6 of taxes asst'ssiod in the previous year.
14. TITLE APPROVAL: The title policy shall guarantee k3uycr's dtic to be good and
indefeasible subject only to:
A. The standard printed exception for standby fees, loxes anti tcssessrnenls;
A. The standard }printed exception as to discrepancies, conflicts, shortages in
are i or boundary lines, ozero-acluitents or protrusions, or overlapping
improvcmcnts; and
C. The standard printed exception as to waters, tidelands; beadles, streayns,
and related maters.
15. ESCROW: The Earnest Money is deposited with the title company as escrow agent with
the understanding that escrow agent is: (a) not a party to this contract. and does not have
any liability for the performance or non - performance of any party to this contract; (b) not
liable for interest on the Farne.st Money- and (c) not liable for any Inss of esemw fund'
cuused by the failure of any banking institution in which the funds have been deposited,
unless the banking institution is acting as escrow agent. If any signatory makes demand
for the payment of the Earnest Money, escrow agent has the right to require from all
parties, a written release of liability of escrow agent for disburscmcnt of the Earnest
)Limey. Any refund or disbursement of Farness TVoney shall be reduced by the amount
of unpaid expenses incurred can behalf of the party receiving the Earnest Money, "tom
escrow agent shall pay thosc expenses to the creditors entitled to payment.
16. REPRESENTATIONS: Seller represents that:
(1) Seller is the sole owncr of the Property and has bull right. power, anti
authority to execute and deliver this Contract and to sell the Property to Buyer %%ithout
obtaining any further consents or apprc v4 ds frum, or the taking cif any +ether K-60ILS With
respect to, any third parties;
(21 ) This Contract, when executed and delivered by Seller and Ruyer, will
constitute the valid and binding agreement of Scilcr, enforecuble against Seller in
accordance with its tentifi;
(3) As of the closing, plate, there will be no liens, assessments, claims,
casements, Uniform Commercial Code or other security interestis, or oihrr cncumbranecs
against the Property which will not be satisfied out of the Sale Price;
(4) Therc are no actions, suits, claims, assessments, or proceedings pendilig
or, to the actual knowledge of Seller, threatened that could reasonably be expected to
materially adversely affect the ownership, operation, or amintemuice of (lie Property or
Seller's ability to perform hereunder;
(5) All bills mitt other payments due with respect to the owi,ership, ormflon,
and maintenance of the Property have been paid or will be paid prior to closing in the
ordinary course of business;
(b) From the date of this Contrtict, Seller skull:
(a) Maintain and operate the Property in the same manner as Seiler has
heretofore done;
r
(b) Not commit or permit to he committed any waste to the Property;
and
(c) Without the prior written conscnt of Buyer, enter into any
agreement or instrument or take any action that would encumber the
Property, that would bind Buyer or the Properly after closing, or that
would be outside the normal scope of maintaining and olacrating the
Property;
(7) Seller hag received no notice of, nor has Seller any knowledge of, any
violations of any federal, state, county or municipal laws, ordinances, orders, regulations
or reguirement5 affecting the Property;
(8) To the best of Scllcr's knowledge, no part of the lWporty has ever been
used for the disposal of "hazardous substwices" as that term is defined in the
Comprehensive Environmental Response, Compensation and Liability Act of 1985, or
petroleum products and derivatives thereof; and r
(4) The Property is free and clear of all tenancies of every kind and parties in
possession.
(14) Seller is not represented by a real estate broker and no pasty is entitled to
any commission on the sale of this property.
(1 1) If any representation in this Contract is untrue on the date of closing; this
Cuntrat.t muy be teraiinated by Buyer and cell pay inents inade by B«ver shall be refuitdmi.
All representations contained in thin Contract shall survive closing.
17. TIME FOR PERFORMANCE: In this Contract, time is of the esseihc,-e gmd compliance
wirh the times for pertormancc is required,
18. GOVERNING LAW: This Contract shall be governed and construed in accordance
with the hiws of tke State cif Texas. Should arty action be brought for the enfvrcelikent or
interpretation of this Contract; venue shall be in Tarrant County, Texas.
19. REAL ESTATE LICENSE ACT COMPLIANCY,: Tn accordance with the Real Estate
Liecns�. Act of Tc.mis, Buyer is advised and ackncwledues that it htig beers advised by the
Real Estate Agent that it should either obtain a title insurance policy or have an abstract
examined by an attorney of its choice.
20. AGREEMENT OF PARTIES: This Contract contains the entire agreement of the
parties and cannot be changed except by their written agreement.
21, NOTICES: Notices to the parties shall be in wridne and effective when sent by facsimile
or by regular mail as follows:
Buyer;
City of North Richland Hills
AlLn: City MurwScr
7301 N.E. Loop 820
North Richland Ilills, Texas 76118
Phone: 817/42.7 -6009
Suler's atlornev:
Mi-. George Stables
TAYLUK, ULSuN, ADKj\S, SKALLA &ELAM. L.L.11,
60OU Westem Place, Suite .2.00
Fort Worth. Texas 76107
Phone: 817/332-2580
Fax: 8171332 -4740
Sellm
Romorn Srianekkul
Lois Srianekkul
6701 Meadow road
N, urlh Richland Hills, Texas 76180
EXECUTED this ? day of v , 2009.
HXIYF 17:
SELLER:
CITY OF NORTH RICHLAND HILLS SGRVORN & LOIS SRIANEKKUL
By:
$urvorn Sriuriukkul
Lois Srianekkul
CI TY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: J. Cates/ L. Koonce
Council Meeting Date: 6 -22 -2009
Agenda No. BA
Subject: PU 2009 -027 Award Bid No. 09 -027 for Water & Wastewater Repair Materials
to Mainline Supply Co., Atlas Utility Supply and ACT Pipe & Supply
In the 2008/2009 approved Utility Operating and CIP Budgets, Council appropriated
funds for utility materials for the Public Work Department.
Notice of the City's intent to bid was advertised in local newspapers, as required by
State statute and posted on the City's Website. Twenty one (21) vendors were
contacted and requested to participate in this bid process. Bid specifications were
viewed by twelve (12) additional vendors. Six (6) bids from the following vendors were
received:
ACT Pipe & Supply Fort Worth, Texas
Atlas Utility Supply
Fort Worth, Texas
HD Supply Waterworks
Richland Hills, Texas
J & S Valve Inc
Huffman, Texas
Mainline Supply
Dallas, Texas
Metro Valve & Pipe
Dallas, Texas.
Bid specifications provided a list of items used in the construction and repairs of the
City's water system infrastructure (water and sewer lines). Materials will be purchased
as needed for construction of new water and sewer lines and repairs that include the
replacing of sections of water and sewer lines that have deteriorated. Section A of the
bid specification includes various lengths and types of water and sewer pipe. Section B
includes various types of valves, couplings, and manhole pieces. Section C includes
Hymax couplings and Section D includes copper tubing.
Bids that where submitted have been reviewed and the following vendors are being
recommended based on the lowest price per section:
Mainline Supply Company to be awarded Section A
Atlas Utility Supply to be awarded Section B
ACT Pipe and Supply to be awarded Section C & D
The specifications call for pricing to remain firm for a twelve (12) month period with
options to extend the pricing for an additional three (3) twelve (12) month periods if it
remains beneficial to the City.
Recommendation:
To award Bid No. 09 -027 for Water & Wastewater Repair Materials to Mainline Supply
Co., Atlas Utility Supply and ACT Pipe & Supply.
North Richland Hills
NKH
WATER & WASTEWATER REPAIR MATERIALS
RFB 09 -027
WEDNESDAY, MAY 27, 200912:00 P.M.
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
SECTION A
QTR`
UOM
UNIT
UNIT
UNIIT
UWT
UN11T
UNIT
12" DR18 C -900 PVC
200
LF
X9.47
$10.68
$9.92
NO Bid
$12.85
$10.16
Water Pipe
10" DR18 C -900 PVC
200
LF
$fi•fi$
$7.58
$7.71
NO Bid
$9.11
$7.17
Water Pipe
8" DR 18 C -900 PVC
Water Pipe
500
LF
$4.42
$4.98
$4.49
NO Bid
$5.97
$4.75
6" DR 18 C -900 PVC
Water Pipe
13000
LF
$2.55
$2.89
$2.62
NO Bid
$3.50
$2.74
4" DR18 C -900 PVC
Water Pipe
400
LF
$1.31
$1.48
$1.38
NO Bid
$1.78
$1.40
4" X 14' SDR 35
Sewer Pipe
2000
LF
X0.54
$0.61
$0.60
NO Bid
$0.73
$0.58
6" X 14' SDR 35
Sewer Pipe
1400
LF
$1.13
$1.28
$1.28
NO Bid
$1.55
$1.21
8" X 14' SDR 35
Sewer Pipe
800
LF
X2.00
$2.30
$2.05
NO Bid
$2.80
$2.15
10" X 14' SDR 35
Sewer Pipe
200
LF
$3•'� 8
$3.60
$3.75
NO Bid
$4.40
$3.40
Section "A" TOTAL
$"9012.00
$49,876.00
$45)765.00
NO Bid
$60,339.00
$47)275.00
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
SECTION B
QTY
UOM
UNIT
UNIT
UNIT
UNIT
UNIT
UNIT
Shorty Valve Box
38
EA
$26.00
$27.00
$28.24
NO Bid
$29.50
$40.92
Valve Box & Lid (Bass
& Hayes 340-1)
40
EA
$26.30
$27.00
$28.24
NO Bid
$29.50
$57.51
2" Valve Box Riser
(Bass & Hayes)
100
EA
$8.45
$26.00
$12.00
NO Bid
$13.50
$26.86
12" Gate Valve w/
applicable accessories
10
EA
$1,348.00
$1,152.00
$1,238.50
$11091.00
$11120.00
$11238.00
10" Gate Valve w/
applicable accessories
10
EA
$1,066.00
$915.00
$985.00
$886.00
$888.00
$979.50
8" Gate Valve w/
applicable accessories
20
EA
$686.00
$590.00
$635.00
$5500.00
$580.00
$630.00
6" Gate Valve w/
applicable accessories
100
EA
$441.00
$378.00
$400.00
$359.00
$375.00
$405.00
Fire Hydrant 5.0 Bury
w/ accessories
10
EA
$1,405.00
$11300.00
$1,395.00
NO Bid
$1,250.00
$1,358.26
Fire Hydrant 4.5 Bury
w/ accessories
10
EA
$1,380.00
$1,272.00
$1,365.00
NO Bid
$1,225.00
$19328.20
Fire Hydrant 4.0 Bury
w/ accessories
30
EA
$1,355.00
$1,244.00
$1,325.00
NO Bid
$1,225.00
$1,298.54
Fire Hydrant 3.5 Bury
w/ accessories
10
EA
$1,330.00
$1,216.00
$1,295.00
NO Bid
$1,181.00
$1,268.88
Fire Hydrant 3.0 Bury
w/ accessories
10
EA
$1$05.00
$1,187.00
$1,265.00
NO Bid
$1,1 fi5.00
$1,239.20
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
SECIMSCONT.
CITY
UOM
UNIT
UNff
UNIT
6" Star Series 3500
Mega Lug
120
EA
$22.40
$22.30
$23.15
NO Bid
$24.50
$23.74
8" Star Series 3500
Mega Lug
50
EA
$33.40
$33.25
$34.57
NO Bid
$33.00
$35.09
10" Star Series 3500
Mega Lug
16
EA
$63.00
$63.00
$65.22
NO Bid
$53.00
$64.63
12" Star Series 3500
Mega Lug
12
EA
$66.60
$66.00
$68.80
NO Bid
$56.00
$68.46
Ductile Iron Fittings w/
10
TON
$2,990.00
$3,600.00
$2,600.00
NO Bid
$3,300.00
$37510.29
accessories
8" x 6" Tapping Sleeve
(Ford #FTSC - 912X6)
10
EA
$292.00
$295.00
$210.00
NO Bid
$195.00
$304.97
6" x 6" Tapping Sleeve
(Ford #FTSC - 716X6)
10
EA
$317.00
$321.00
$210.00
NO Bid
$190.00
$331.38
6" x I" Service Saddle
(Ford #FC101 -760-
80
EA
$27.10
$27.00
$19.36
NO Bid
$18.25
$28.30
CC4)
8" x 1 " Service Saddle
(Ford #FC101 -979-
40
EA
$30.90
$31.00
$23.00
NO Bid
$20.50
$32.30
CC4)
1 " Corporation CC x
Compression
320
EA
$23.30
$23.40
$24.35
NO Bid
$23.50
$24.35
(Ford#F1000 -4G)
3/4" Curb Stop FIP x
FIP
200
EA
$25.25
$25.28
$26.39
NO Bid
$27.50
$26.39
(Ford # B11- 333 -WR)
3/4" IP x Meter Swivel
Nut Curb Stop
100
EA
$28.25
$28.50
$28.56
NO Bid
$28.00
$29.49
( Ford # B 13 -332W)
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
SECTION B CONT.
QTY
LX)M
UNIT
UNIT
UNIT
UNIT
UNIT
UNff
2" Curb Stop FIP x FIP
40
EA
$101.75
$103.00
$102.94
NO Bid
$75.00
$106.29
( Ford # B1 1-777W)
U- Branch 1" x 3/4"
100
EA
$17.25
$17.45
$17.45
NO Bid
$18.25
$18.02
(Ford # U88- 43 -7.5)
1" Flare x FIP
Curbstop (Ford # B21-
200
EA
$41.15
$41.50
$41.60
NO Bid
$30.00
$42.96
444 -WR)
3/4" x 5/8" x 7" Meter
Riser (Resetter)
200
EA
$41.30
$41.70
$43.15
NO Bid
$45.00
$43.15
(Ford # V42 -7W)
3/4 Coupling,
Compression
80
EA
$8.40
$8.40
$8.77
NO Bid
$8.30
$8.77
(Ford # C44 -33G)
3/4 Coupling, MIP X
Compression
80
EA
$6.90
$6.95
$6.98
NO Bid
$6.80
$7.21
( Ford # C84 -33G)
3/4 Coupling, FIP X
Compression
60
EA
$7.25
$7.30
$7.34
NO Bid
$7.15
$7.58
(Ford # C14 -33G)
1"900 Compression X
Compression
210
EA
$13.95
$14.10
$14.58
NO Bid
$13.80
$14.58
(Ford L44 -44G)
1" Coupling,
Compression
460
EA
$9.60
$9.70
$10.04
NO Bid
$10.00
$10.04
Ford # C44 -44G
1" Coupling, MIP X
Compression
100
EA
$8.15
$8.25
$8.26
NO Bid
$8.00
$8.53
(Ford # C84 -44G)
1" Coupling, FIP X
Compression
100
EA
$9.85
$9.95
$9.96
NO Bid
$9.75
$10.28
(Ford # C14 -44G)
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
SECTION 6 CONT.
QTY
UOM
UNff
UNIT
UNIT
MIT
UNIT
MIT
2" Coupling, FIP X
Compression
15
EA
$31.20
$31.50
$31.54
NO Bid
$30.75
$32.57
(Ford # C14 -77G)
2" Coupling,
Compression
30
EA
$39.73
$40.15
$40.16
NO Bid
$39.25
$41.47
Ford # C44 -77G
2" Corporation, CC X
Compression
20
EA
$99.30
$100.00
$100.38
NO Bid
$85.00
$103.65
(Ford #FB1000 -7G)
2" Coupling, MIP X
Compression
15
EA
$29.80
$30.00
$30.17
NO Bid
$29.50
$31.15
(Ford # C84 -77G)
2" Angle stop, Flange
X Compression
25
EA
$101.95
$103.00
$103.05
NO Bid
$90.00
$106.41
(Ford # FV43- 777WG)
3/4" X 8.5" Meter
Coupling
100
EA
$11.55
$11.65
$11.67
NO Bid
$11.75
$12.05
(Ford # C38- 23 -8.5)
1 " FIP X FIP Curb Stop
50
EA
$38.40
$38.80
$40.11
NO Bid
$42.50
$40.11
Ford # B 11 -444 WR
3/4" Angle Stop Meter
Swivel Nut X FIP
120
EA
$31.80
$32.00
$32.15
NO Bid
$39.85
$33.20
(Ford #BA13 -332W)
Double Meter Box wl
AMR slide pads DFW
1000
EA
$26.80
$19.99
$22.00
NO Bid
$22.00
$25.61
Alliance
16AMR.DU.SB
Double Meter Box Lid
Only DFW Alliance
200
EA
$5.60
$5.23
$4.85
NO Bid
$4.25
$5.37
1200.SD.LID
Mainline
ACT Pipe &
HD Supply
J & S Valve
Atlas Utility
Metro
Valve &
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Inc
Supply
Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
Huffman, TX
Fort Worth, TX
Dallas, TX
9IECTM 8 CONT.
QTY
UCH
MIT
MIT
UNIT'
L941T
tn*T
U041IT
Single Meter Box w/
AMR slide pads DFW
200
EA
$15.65
$12.78
$13.50
NO Bid
$11.80
$14.92
Alliance 1200.SB -AMR
Single Meter Box D-
I000DISB
200
EA
$7.75
$6.85
$6.85
NO Bid
$5.90
$7.40
DFW ALLIANCE
Plastic Meter Box w/
AMR slide pad, DFW
40
EA
$127.00
$124.00
$133.52
NO Bid
$120.00
$132.83
PLASTICS 1730-18 -
BDSB -AMR
21/2" Cast Iron Riser
Ring for Manhole
20
EA
$47.00
$108.00
$60.00
NO Bid
$102.50
$111.35
(Bass & Hays)
4" Cast Iron Riser Ring
for Manhole (Bass &
16
EA
$63.00
$61.00
$65.00
NO Bid
$139.00
$150.91
Hays)
6" Cast Iron Riser Ring
for Manhole (Bass &
8
EA
$95.00
$97.00
$102.75
NO Bid
$208.00
$223.82
Hays)
Manhole Ring & Lid
(Bass & Hays 300 -24)
40
EA
$212.00
$147.00
$150.00
NO Bid
$208.00
$225.16
Manhole Lid Only
40
EA
$100.00
$81.00
$85.00
NO Bid
$105.00
$107.02
(Bass & Hays 300 -24)
Manhole Ring & Lid
Bolt Down - 4 Bolt
(Bass & Hayes 300-
20
EA
$308.00
$175.00
$163.00
NO Bid
$315.00
$329.92
24)
Grade Ring (concrete)
for Manhole
10
VF
$116.00
$102.00
$85.00
NO Bid
$99.00
$45.35
Mainline
ACT Pipe &
HD Supply
J & nValve
Atlas Utility
Metro Valve
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Huffman,
Hu
Supply
& Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
TX
Fort Worth, TX
Dallas, TX
SECTION B CONT.
OTY
UOM
UNIT
UNIT
UNfT
UMT
UNIT
UN1' `
6" x 7 1/2" Clamp
Stainless Single Band
20
EA
$37.00
$37.50
$35.45
NO Bid
$37.50
$38.78
(Ford # F1- 724 -7.5)
fi "x71/2 "Clamp
Stainless Double Band
10
EA
$63.00
$63.00
$48.88
NO Bid
$50.00
$66.21
(Ford # F2- 764 -7.5)
6" x 15" Clamp
Stainless Single Band
10
EA
$65.70
$66.00
$65.88
NO Bid
$69.00
$68.59
(Ford # F1- 724 -15)
6" x 15" Clamp
Stainless Double Band
10
EA
$110.00
$111.00
$95.00
NO Bid
$87.40
$114.84
(Ford # F2 -764 -15)
8" X 7 1/2" Clamp
Stainless Single Band
20
EA
$43.00
$44.00
$42.40
NO Bid
$39.01
$45.49
(Ford # F1- 939 -7.5)
8" x 71/2" Clamp
Stainless Double Band
10
EA
$65.00
$66.00
$55.29
NO Bid
$50.87
$68.33
(Ford # F2- 979 -7.5)
8" x 15" Clamp
Stainless Single Band
10
EA
$80.00
$80.50
$80.90
NO Bid
$74.43
$83.33
(Ford # F1 -939 -15)
8" x 15" Clamp
Stainless Double Band
10
EA
$122.00
$124.00
$108.02
NO Bid
$99.38
$127.90
(Ford # F2 -979 -15)
10 "x 15" Clamp
Stainless Single Band
10
EA
$103.00
$104.00
$101.02
NO Bid
$92.94
$107.55
(Ford # F1- 1144 -15)
10 "x 15" Clamp
Stainless Double Band
10
EA
$139.00
$141.00
$140.26
NO Bid
$129.04
$145.95
(Ford # F2- 1184 -15)
Mainline
ACT Pipe &
HD Supply
J & SCalve
1
Atlas Utility
Metro Valve
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Hu
Huffman,
Supply
& Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
TX
Fort Worth, TX
Dallas, TX
SECTION 6 CONT.
OTY
UOM
SIT
EDIT
UNIT
UNT
UNff _
UNIT
12"x 15" Clamp
Stainless Single Band
10
EA
$117.00
$118.00
$116.40
NO Bid
$107.09
$122.35
(Ford # F1- 1350 -15)
12" x 15" Clamp
Stainless Double Band
10
EA
$153.00
$154.00
$153.65
NO Bid
$141.36
$159.52
(Ford # F2- 1394 -15)
Manhole Lid -31 7/811
No
Diameter (Bass &
10
EA
$193.00
$198.00
$198.63
NO Bid
$215.00
Addendum
Hays V R M 30
Manhole Ring -32 118"
No
Diameter (Bass &
10
EA
$152.00
$156.00
$156.49
NO Bid
$165.00
Addendum
Hays VRM30
Section "B" TOTAL
$362,622.35
$3391118.50
$3379732.14
$165,670.00
$335,246.55
$364,479.43
SECTION C
OTY
Utz
UNIT
UNIT
UNIT
UI T
UNIT
UNIT
6" "Hymax Coupling
(Part # 2000 -0768-
110
EA
$158.00
$150.00
$160.00
NO Bid
$155.00
no bid
260
8" "Hymax Coupling
(Part # 2000 -0984-
50
EA
$178.00
$170.00
$181.00
NO Bid
$175.00
no bid
260
Section "C" TOTAL
$26,280.00
$25,000.00
$26,650.00
NO Bid
$251800.00
no bid
Mainline
ACT Pipe &
HD Supply
J & Valve
Inc
Atlas Utility
Metro Valve
DESCRIPTION
VENDOR
Supply
Supply
Waterworks
Huffman,
Supply
& Pipe
Dallas, TX
Fort Worth, TX
Richland Hills, TX
TX
Fort Worth, TX
Dallas, TX
SECTION D
QTY
UO►M
UNIT
UNIT
UM
UMT
UNIT
UNIT
314 Copper Tubing
(Soft Coil Type K)
300
LF
$2.56
$2.50
$2.99
NO Bid
$2.95
$3.01
1 "Copper Tubing
400
LF
$3.34
$3.25
$3.63
NO Bid
$3.99
$4.00
(Soft Coil Type K)
2" Copper Tubing (Soft
200
LF
$9.00
$8.75
$8.00
NO Bid
$10.30
$10.01
Coil Type K)
1" Polypropylene
1500
LF
$0.29
$0.30
$0.28
NO Bid
$0.39
$0.82
1" Polypropylene
1000
EA
$1.01
$1.05
$1.39
NO Bid
$0.50
$1.10
Inserts
Section "D" TOTAL
$5,349.00
$5,300.00
$5,759.00
NO Bid
$5A26.00
$6,535.00
Low bid on Section "A" (pipe material) was Mainline Supply Co. located in Dallas, Texas
at $ 44,012.00. Mainline was our pipe supplier last year and we had no problems with
their service or quality of materials supplied. I recommend we enter a contract with
Mainline Supply for Section "A" of the repair materials bid.
Low bid on Section "B" (valves, hydrants, meter brass, etc.) was Atlas Utility Supply
located in Fort Worth, Texas at $ 335,245.55. Atlas has been our supplier for these
materials for years with very few issues. I recommend we enter a contract with Atlas
Utility Supply for Section "B" of the repair materials bid.
Low bid on Section "C" (Hymax dresser couplings) was ACT Pipe & Supply located in
Fort Worth, Texas at $ 25, 000.00.
Low bid on Section "D" (copper and poly tubing) was also ACT Pipe & Supply at $
5,300.00.
We have ordered materials from ACT in the past when other suppliers could not
produce and had good luck with them. We called three references who have worked
with ACT. The City of Frisco, City of Garland, and the City of Keller all reported no
problems, good service and quick delivery from ACT. I recommend we enter a contract
with ACT Pipe & Supply for Sections "C" and "D" of the repair materials bid.
Alan Knapp
Public Works Utility Superintendent
7200 A Dick Fisher Dr. South
North Richland Hills, Texas 75180
(8 1 7) 427 -5452
Jimmy Cates
Public Works ,Operations Manager
7200 A Dick Fisher Drive South
North Richland Hills, Texas 70180
817-427-6460
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: PUBLIC HEARINGS
No items for this category.
Council Meeting Date: 6-22 -2009
Agenda No. C.0
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
No items for th is category.
Council Meeting Date: 6 -22 -2009
Agenda No. D.D
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6-22 -2009
Presented by: Agenda No. E.0
Subject: PUBLIC WORKS
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Council Meeting Date: 6-22 -2009
Presented by: Mike Curtis Agenda No. E.1
Subject: PW 2009 -020 Authorize City Attorney to take the Necessary Steps to Acquire
Property for the SignaIization of Holiday Lane /Chapman Road /Meadow Road Project -
Resolution No. 2009-021
This project will consist of constructing traffic signals at the intersection of Holiday
Lane /Chapman Road /Meadow Road. Meadow Road will also have a dedicated right
turn lane constructed at the approach to Chapman Road. This project was a 2003 Bond
Program project approved by the voters in 2003.
Three very small portions of property are required in order to construct two signal
cabinets and the signal light located at Holiday Road and Chapman. The three portions
are shown on the attached map as Exhibits A, B, and C. Exhibit A is 43.2 square feet,
Exhibit B is 50.3 square feet and Exhibit C is 144.0 square feet in size. The total area
needed is less than 240 square feet.
Staff has discussed the acquisition of the property on several occasions with the
property owner and has met with a representative of the property owner at the site.
Staff believed a solution was being worked out until several months ago at which time
the property owner stopped all communication with city staff. An offer letter was mailed
to the property owner several months ago. The property owner has not acknowledged
the offer by the City and will not respond to follow up calls concerning the offer.
In order to install the traffic signal light as approved in the 2003 Bond Program, the
property on Chapman Road must be acquired.
Recommendation:
Approve Resolution No. 2009 -021.
. .. •. hi t
777,17'
„, 1
_,.
CHAPMAN RD
i
A
4
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f �• 9f it �
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F
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L .
H
JAMIE RENEE LN
RESOLUTION NO. 2009 -021
WHEREAS, the City Council of North Richland Hills has previously authorized
improvements for Signalization of Holiday Lane /Chapman /Meadow Road,
some of which require acquisition of property herein described for such
roadway project, all of which is found to be a public purpose; and
WHEREAS, the City's use of the power of eminent domain is desired to be authorized
by the North Richland Hills City Council; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1: THAT the City hereby finds that the acquisition of the property described
on Exhibits "A," "B" and "C" hereto is necessary for a public purpose, to-
wit: roadway improvements for Signalization of Holiday
Lane /Chapman /Meadow Road
Section 2: THAT the City's attorney, George Staples, is authorized after offering the
appraised price and attempting to negotiate if rejected, to institute eminent
domain proceedings to acquire the property described on Exhibits "A," "B"
and "C" hereto.
Section 3: THAT the City Council hereby authorizes the deposit of the award of the
Special Commissioners into the Registry of the Court and authorizes the
City's attorney and other officers to take all actions necessary to take
.possession of such property.
AND IT IS SO RESOLVED.
PASSED AND APPROVED on the 22nd day of June, 2009.
CITY OF NORTH RICHLAND HILLS
By:
ATTEST:
Patricia Hutson, City Secretary
Oscar Trevino, Mayor
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
EXHIBIT A
PARCEL 2
"EXHIBIT A*
aEING a 0,001 acre tract of land siluoied in the John. C. McComas, Abs. No. 1040. 0ty of HOr-111
Richland Hills. Tarrant County' Texas, an<i being: a pcwtion of 1h at cetluirl patcel of land
conveyed to Angie M011inc.1k and Nancy Matiricik by waTonty deed as recorded in Ic"Unt
Counly Clerk's InstfUtTlent No., 019814508 of the Deed Records of Tononi Cminty, Texas
f D.R.T.CJJ. said troct being herein more, parhicu-Wy described by rawas and toinds as f0llOwS'
COMMENCING at a PK-Noill found at the smtheost property corner of the. said M-Ur),dk tract,
sold commencing point being In the existing paying of Ctiopmon Road (toeing o v0dable vAdth
right -&-way at Iflis Ptilrit);
THENCE Norfh. 8904,6*1(r West,011r.wig it-to savth property line of the said hr otinck tract, a: distance
of 390.41 feet 10 a PCATd;
THENCE Nodh W13*5", Fad a distance cast 17.73 feet 10 0 VV iron rod vAth cop stt pe. d
"SPOONER AND ASSOCIAMS" $Of at the POINT OF SMINNING, said beginning point being on the
north Ine of the opr-sore m.1 rlght-of-vvoy of Cl' aptnun Rood bV pqescription per the City of North
Ptchland Hills and by deed as recorded: In Volume 9519. Page 1. 186 of the MR.T.C.T.. said
Beginning, point also betno in an exisling wire fence nine:
THENCE* North . 0 V`2 1'2a* West a distance of 4.3.1 fact to a 'i'V' iron Tod with cop 510mPed
*'SPOONER AN O ASS(W1ATES" seat
THENCE North 88036*37* East a distonce of 10-M feel to (114" "Yor, rod ti, qith cop stomped
IISPOONER. AND AISSOCIATESS": set;
THENCE-South 0102,1'-23* Eust a idistonce of 4.3 1 teet to a .*S'* iron rod. voth cop stilMped
" SPOON ER AND ASSOCIATES" set on the said north line of the apparent right -of-woy of
Chapman Road by ptasciipflan and deed. said point also being in the so" wire fence llne;
THENCE South 88*33*35'West, along the said rj,g[jj-4uf-wuy furl and (Aong the said wire fence Orw,.s,.
a dislarweof 10.00 feei to the POINT Of BEGINNING contairving 0,00 1 eras 143.2 Sq. FL) of larxi
mire or lecm
*SURWYORS CEK171FICAI-E-P
To all parties interested in title to file promises. Sumeyed. I CIO hereby certify that the above feg-al
description Woo prepared from public records and from an actu�,A land OCCANUte SU(VeY A)POn
the ground and that some: Is huo and correct.
By ............... mate:
Surveyais Nor-ne: Bic S, Spooner
Registered Professionol Land Surveyor.
Texos No. 5922
Date of Survey: 1 l4j6-07
Page I of 4
EXHIBIT B
VARCU2
"EXHIBIT A"
BEING c 0.001 acre front of land situated in the John C. McComas, Abs, No, 1040, City of North
Rlchlond Hills. Torroni County, Texas, cmd being a portion of that curtain parcel of land.
cony,eyed to Andrew Madnclk and Nancy Morinc& by warronly deed c--js roccoded in Tarrant
County Clerk's Iristniment No D 1961.45098 of the Deed Rewds of Torront County, Texas
(D.R.T.C.I.). said tract be herein rnoi.r. ptxticulcvly desriibed by metes or-4d bounds as follows:
COMMENCING at a PIK 44dil found tat the southeast propetty corner of the S431d &4otinclk trOct,
said commentcing poi(it being in the existing paying of Chopman Rood. (being: a vadot:kwidth
right-of-woy of this polnJ):
THENCE North 89046* 1 U* Wast, olong the south property line of the said Morinc* trar-i. a distance
of W24.77 feet to a paint,
THENCE North Wt-3'W` Eczl a distance of 22.78 feet to o%" iron rod: with cap stamped
"SPOON ER AND ASSOCIATES" set of the POINT OF hEGINNING, sait.1 beginnif-tg point being on the
north the of the opporent right-ot -way of Chapman Road by ffit,'i City of Nadh
Richland 110h: and by deed as recorded in volume. 9516, Page 1184 of the D.R.T.C.T., said
He-ginning point aho be-inQ in on existing wire fence line;
THENCE North 0 1 **2 1 *217* West a distance of 5.03 feet to a VV' iron rod with cop stari wped
"W-*00NER AMD ASSOCIATES" set,
THENCE North W38'40"Eost a distance of 10.00 feet to a 1/2" kon tod vVilh cap sl%orvped
"115P(X)NER AND ASSOCIATES"set;
THENCE Sutilh 01 *2. 1.20" Eml a distance of 5.04 feet to o: A" iron rod with cap stamiDed
"SPOONER AND ASSOCIATES W set on the said north line of the appa(ent right-of-woyOl
Chapman Road by presviptlon and deed. said point also being in the st-aid wife Ionc;e line;
THENCE South 88041 `2.4" West, 0ltang the said right-of-way line and along the sold wire fence flne.
:
odlsianca cf 10.00 feel to the POINT OF SEGINNING contt,-46ng WXY1 acres (50A Sq. K) of land.
(•r•,xe or less,
#SURVEYORS CERTIFICATF.,*
To ON PCriles Interested In fItle 11c the premises svveyed, I do hefeby certify ftxjt the ubove le-fjol
,cie.sc.tiption was prepared. from public records and from an octool and accioate svrVey upon:
the gruwnd cirtd ft-x.it stjrne is lrue rand cuflecl.
Date:
Survoycis Name. Eric S. Sp-:)one(
Registered I. (A)d St-styftYof,
Texas No. $922.
Dole of Survey. 11-06-07
Page 2 of 4
EXHIBIT C
PARCEL 2
"EXHIBIT C"
BMNG a GM3 ocre tract of Ia(VJ 'Al-v011rA, in the Jr,)bn C. McCot-nas, At.-)s, W-.). 1040, City of North
Rict-dond U111 h, Torrant County, Texos, and being a portion of that certain parcel of land
conveyed to Andrew MaMcik and Nancy maincik. by wcmTanty deed: as recorded In Torront
County Clerk's tnstrvment No. D19814.;5 8 of the Deed Records of Tcuonl County, Texas
(D.R.T.(--T.),-scjid tract being herein more particularly described by metes and bound$ 05. 1011OWS:
COMMENCING of a FK-Nal found at the southeast ixoperty comer of the said M04nCik tract.
sold commenciruj point tmling k,j: 1he exisfing paving. of 0wipman Road (being: iri Variable width
right-of-way at this paint };
THENCE North 89046' 1 W Wtst, akniq the South Properly fio ri! of ttriv, sr.1i'd M"Minc-5-k trat"A' a c1stance
tit 140.74 feel to a, point:
THENCE Norih 0001: 3" 5(Y• East a distance of 19.68 feet to a Va" iron rod vAih cop stomp -0, d
"SPOONFR AND ASSOCIATES" set at the JOINT Of IEGINNING, said beginning point being on the
north: fine of the apparent right.-of-way. of Chapman Road by prescription per the City of Nor h
Richland 1111j, soid Beginning point abo being at the existing nodh back. of curb of sold
Churxix.m Ruc,-jd;
THENCE Ncfth0J*17*41" West 0 distance of 14.4.0 feet too IA" iron, rod with cop stamped
"SPOONER AND ASSOC IATIES"set:
THENCENorill 6.8'36'40' East as distance of 10.00 feet. too 1,6" iron rod with cop sfamped
"SPOONER AND ASSOCIATES" set;
MINCE South 01"17*41" East a distance of 14.40 feet to a 1/2" Iron: rod %ith cup stamped
**SPOONER: AND ASSOCIATES "` set on the said nodh line of the apporent right-ol-woy, of
Chapman Rood bye, prescription per the City of North Richland 11-fills, sold point also t>einq at the
said existing rKwfh back of curb of Chapman Rood:
THENCE South 88*3V4G'Wes1l, 010M9 the said righl-of-way fine and along the said bock of cvrb
line, a distance of 10.00 feet to the POINT OF BEGINNING ccmlaininq 0.003 =.Tes JI 44.0 So. Ft.) of
land more or lass.
+SU.R.V1-*.Y0R$ CFRTTF1CATF#*
Jo all parties interested in title to the prernises suryeyed, I do hereby cerlify that the above legal
description was rx-apared Itorn put.,.)jjr.- records crud 110M On octuat r:u-id ciccurcite, skovey trpon
the ground and thof some Is true and correct.
By,
Surveyors, NOMO: Epic S. Spooner
Registered ProfessiorX1 1:..Cjn4J Sur'104-1-yr)r,
Texas No. V22
Date. CASurvey. 11-0"7
Page 3 of 4
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Council Meeting Date: 6 -22 -2009
Presented by: Gregory Van Nieuwenhuize Agenda No. E.2
Subject: PW 2009 -021 Authorize City Attorney to take the Necessary Steps to Acquire
Property for the Rufe Snow Drive Street & Utility Improvements (Karen Drive to I.H.
820) Project - Resolution No. 2009 -022
This Capital Improvements Project is identified as the "Rufe Snow Drive Street & Utility
Improvements (Karen Drive to I.H. 820)' Project in the Capital Projects Budget (Project
No. ST0102). This project consists of the engineering design and reconstruction of this
section of Rufe Snow Drive from an existing asphalt roadway to a concrete roadway
along with the necessary utility improvements that may need to be relocated as a
consequence of construction. Specifically, this project will be 4 -lanes at its connection
with the previously reconstructed portion of Rufe Snow Drive at Karen Drive and will
expand to 6 -lanes at its connection with TXDOT's prior improvements to Rufe Snow
Drive which were included as part of the reconstruction of the Rufe Snow Drive bridge
(over I.H. 820). Presently, the project has been designed and all that remains in order
to advertise for construction bids is the acquisition of the appropriate Right -of -Way.
Additional Right -of -Way is necessary from seven (7) properties. These seven (7)
properties are owned by six (6) different property owners. All seven (7) properties have
been appraised by a State Certified General Real Estate Appraiser certified by the
Texas Appraiser Licensing and Certification Board and staff has extended a written offer
in the amount of each property's appraised value to each of the six (6) property owners.
Staff has previously obtained three (3) parcels and has been in contact with the property
owner that owns two (2) parcels. As such, there are two (2) property owners that staff
has been unable to directly contact. In order to construct the project, a 50 square feet
"corner clip" is necessary from one of the properties (6701 Larue Circle) and the
acquisition of the entire lot is necessary for the other property (6701 Corona Drive).
These two (2) parcels are shown on the attached exhibits immediately following.
In order to construct the Rufe Snow Drive Street & Utility Improvements (Karen Drive to
I.H. 820) Project, these two (2) outstanding parcels on Rufe Snow Drive must be
acquired.
Recommendation:
Approve Resolution No. 2009 -022.
EXHIBIT A
H4 E,
CiDNST 127 J
E,4ENT A- tdlj:,
6" HMAC TRANSF10%
ONST 0
CONST. TYPE 1\1
C" 1 S
mAVESTDNE CRCSSWALK
RUPE SNOW DRIVE
REMOVE &
- MA- REMOVE &
.EAD
CONST. 853 SF
CONC. SIDEWALK
mri T; NTH,
L
lk
t
M i • ,
E ,
•
1r
EXHIBIT B
A f
North
.a
f
i
4 Y
F �
f e'
Emma
•
k "�
f 1 jj
M s
1
RESOLUTION NO. 2009 -022
WHEREAS, the City Council of North Richland Hills has previously authorized roadway
and public utility improvements for Rufe Snow Drive (Karen Drive to I.H.
.820) some of which require acquisition of property herein described for
such roadway and public utility project, all of which is found to be a public
purpose; and
WHEREAS, the City's use of the power of eminent domain is desired to be authorized
by the North Richland Hills City Council; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1: THAT the City hereby finds that the acquisition of the property described
on Exhibits "A," and "B" hereto is necessary for a public purpose, to -wit:
roadway and public utility improvements for Rufe Snow Drive (Karen Drive
to I. H. 820).
Section 2: THAT the City's attorney, George Staples, is authorized after offering the
appraised price and attempting to negotiate if rejected, to institute eminent
domain proceedings to acquire the property described on Exhibit "A" and
"B" hereto..
Section 3: THAT the City Council hereby authorizes the deposit of the award of the
Special Commissioners into the Registry of the Court and authorizes the
City's attorney and other officers to take all actions necessary to take
possession of such property.
AND IT IS SO RESOLVED.
PASSED AND APPROVED on the 22nd day of June, 2009.
CITY OF NORTH RICHLAND HILLS
By:
ATTEST:
Patricia Hutson, City Secretary
Oscar Trevino, Mayor
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
EXHIBIT A
PAR-Cf , 'LNX0_5
11x. FE SNOW 1' RIN1
RIGHT-01F-WAV A.�QtTIS-[TKYN
W, WALLA-CA, St !RVE,V,. ABSTRA(71%.4), 1606
I.A.M.' il JILOCIKC 24 OF SNOW flill"f(,*Ill l�S,%.)),I)lfl",I�')N
CITY Of'NORI'll RICHIAND HILLS
ITXAS:
Ex.11111111.1 "A"
T.
Being (MR01 ofla;nd sio - ted in t1w W, W �Vdflacc Sttrvev, Abili
M.-w1h C a. por ion of Lot 3 B h) k 24 S
Ueight.� Addit ism a.. zul zu-blition tc d.le 3 ,:)J: North R161'Aa.nd 14011s, Tan:-aro a-s
I . V., I
Mint k., 0
s AJ'it
dcd In Volun:w 3,98.214, Pige 34. offla Vial R.��cord., URA � UCNW�. s -ikl J
tving deeded to IJ 41 atul Marla U`rquia asre. ottled" in. vofia."ar 1.55N, 39i
,of 13it. Deed (A' 14rrant c0u.nzy, r:4Ixa�, aid. 04,11. a-cw tnact 4.,4 'la-rid' I-VI-1,44 TUM11*
da�,crilu.,!d by ntol.i,s axid f6fl.,f)vo�
Oct
REGINNING w a V-2 inch iroll rl,ld I I.mi ud for tkc st corner uf , w.d. tx-yt is paid #, °2
inin r(ql beilla 1 1t TOUCTS A:' existhig i.iorfll ri�
firic of, L OUR
nIgbi.-Of, "vi. h ttw exiNtIng Cast suv.ry L)rivc (a. valri,able w4dth xit!ht.•
'11111"ACE Nooli *0 i dox"reln, 1-4 49 sec ondis 'tire e'st. m, ith the ex ist.hng cam, rl:ght -i
litie! ofs&-41d R.c,do Snow Dtive. and with, tht.... v sl 1"U.1v ofs,,:dd Lx)t 3,4a disuance I(M.,K)
fi,.et '14.1 a 58 inch iron, rod cap state ped "GORRONDONA" sct 1w I - h,
i.n1N.1rs0*.'Ut.11:1 =.�f 4the existing. east. way fine s41.0, Rtd ,! ST)cm&- T)''ve k'vith flu.
Iiju., ofsaid Snow Dri-ve,
1.I1 ACT South 45 clegees 1_5 lrdrwh: �. I'A") East, wit.h. tfii� east
!till. cli`said Rul.'(! Snow Drive".1 di'st"Ince CA7 14,14 feet to a, 3/8 ifl.dl iron fud v,:ith ctlp
Aon of flu -)-jx) -.,v -it
,wxuped "(JOKKONDONA" set fin, dw intersec - pix sedew.ari<,lif -.of �ay
life: ktfrix Stlov Dtivv: wah the cxisting nonfi , lilac:. ol, 11taid 1_cIrl.k.
Courl, aidi 5/8 inch irau fod. wir.h. cap suawl")c--d "CJC)RR.0N.E)0N.A K,11.ng
git-i itiz
fitw-. c4' ullll Lot 3, i'T-om- which >i 5/8 inch i.iort. rod tout-id Ior the roulheas t. c.u-Vrw,r of'
1. , f ',�v
ikl txm . and Or the scmilimesi cov.n,cr Of, L,v�t 4, RA k. 24 Ilt!ighu'
NOrth, X9 fRn-,mTs 4:4 11vin-ute, I I secon:(U Lust, a discinc-c t)t 72, )C fixt-
s Wv�a_ %-,(b thr �oufh line 0 Lof 3: rid
JALM E Soud 89� &g.wes 44 ni-hnut.-.,,N 11
.xilh fho rightt-of-way he'll:' ot.' suicl, Larue CCfiurt, it
to thin POINT OFIMAANNING', a,nd cun:':.d i ait ;t 50: ,q1tar i::n vicres (:4
(Exhibit I of: 3
1*14RF%114TW(M'x0, RJJ, A 'N ?tA 1.1m. �l
.1 . A(01f, 11: A. ,
EXHIBIT A
1"AlWill. Mf :5
KU14, SNOW ■ DRIVE
RIGHT-OF-WAY ISITION'
W W. WALLACT S13RVE.Y., AWSWI': RA(,.*"J.N,^O,, 1606
1,01',�� BI.,,O(',.K 24 OFSNONIV HEI.G.filS ADD1.41ON
(.*11N Ok'NO.R.11-1 RU.NLAND HILLS
TARRANY.F (A)*UN FN,'l' Liss' ,.XS
Hearingy are referenced. to the Texas. Coordhmw Systcrn- NAI)-83, North Cenmal /cmc, hiasc(l or�
pu.ned: 14-27. 1138 and 1139 cf (tic Ffightt. Covarol Ar In-terstate
-Ottrfi,,.cv fActor of I.O(K) 12 A this pu&CL ENOM KVS alld A.m.u., slu.) wn an., sit 1-face
✓atc DS
ON mm I W WT
EXHIBIT A
' U**iW* ......
BLOCE 24
. ry v . a �'�a ...,. �, Y� y .. SNOW i;t '' ffFI Ha"i'YS A DI T10 1v !
9 1
is iN 3p � 14 14
........... 3 y Fps " #dk 1 3 0 f 10 +i?
:3x
i F r i
::
0 sr Q)
C i+,#i 1, EL UROUtk AND
W.
ILL
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.............
} t Y a w rrt 'sM, t1
F =-B
:
w A E LARGE COURT jj
................ ........
NOTE!
91-A MS ME R€'fFiKNCT1D 'f">vk Tyr TEXAS ^tW. Y,OI ATF. °ti � i�.PB, �` Jk,8,
�+r , NOR f""1'it'�r:°4$� ZON WED +hN PANEL f'ti,+WIS F1-2" 04-3a AND hi —,S9
0 ,G Cat' TK C.AW CON "FOL fib O'71°k "`Ri+t'E. 3�1C*44 ,�' 871' 1M TH h T9601
North R c lafif d Hills
R (1F7;w" S., 7 A,..
NR.'H
fir'
D.R.�` 1
City of Choice .
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� $� EaElaEfifi"� l A+ -`I"'IA A6 *,45 W F Ew�r� URQUTA=
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30:NISIO LOT "} s� 4 �ifii fi +rEfiT;^i �^rCt"i }E 3w1h
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�E'E
NOR TH RICH... 110 HI 'LIZ 'AURA $ wO ES• A 7°AS
_50 50 t1
5
Lk4!j 5 TfQN A SO fi i O 001 ACC
d £1fflJ }7iy13iAlb?A: i#t1 t3 :: ' ¥r1 ii4l§irr'aa
z C<
i C 4rl ',> X` ailC $JrTL a, NC, 6701 3J!!hl'<i`li1= v *R R.1 , SUM So FWr (Wx7". TX.
047 ...40-15 10. 4 rwx ;pia
A 0.224 acre tract of land situated in the W.W. Wallace Survey, Abstract No. 1606, City
of North Richland Hills, Tarrant County Texas and being all of Lot 11, Block 22, Snow
Heights Addition to the City of North Richland Hills, Tarrant County, Texas as recorded
in Volume 388 -24, Page 34, Plat Records of Tarrant County, Texas.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2009
Presented by: Agenda No. F.0
Subject: GENERAL ITEMS
CITY of
NORTH RICHLAND HILLS
Department: Parks and Recreation Council Meeting Date: 5 -22 -2009
Presented by: Joe Pack/V. Loftice/ L. Koonce Agenda No. F.1
Subject: PU 2009 -923 Award Bid No. 09 -012 to the Fain Group in the amount of
$244,057 for Construction of the Liberty Park Lake Project
The 2008/09 Adopted Parks and Recreation Capital Improvement Program Budget
includes funding for the design, permitting and construction of a lake within Calloway
Branch Creek adjacent to Liberty Park as a part of the approved Master Development
Plan for Liberty Park.
The project provides for work in the channel to create an attractive lake feature in the
channel bottom. Improvements include grading of the side slopes for ease of
maintenance and public access as well as installation of irrigation, sod and trees
between the west bank of the Calloway Branch and Liberty Way.
The bid documents included a base bid as well as alternates that were included to
determine feasibility and pricing for lake depth options and for turf establishment
methods. The base bid required:
• Grading along the channel
• Installation of irrigation
• Grass seeding & installation of trees
• Excavation allowing for a four foot deep lake with geo- synthetic liner
Alternate 1 provides for excavation of an additional two feet for a final lake depth of six
feet. Alternate 2 provides for excavation of an additional four feet for a final lake depth
of eight feet. Alternate 3 provides for the placement of Bermuda grass sod in lieu of
seed.
Eight bids were received for the project on June 4, 2009 as follows:
Bidder
Base Bid
Four foot
depth
Alternate 1
six foot
depth
Alternate 2
eight feet
depth
Alternate 3
Solid Sod
Bermuda
The Fain Group
$204571.00
$17,961.00
$353938.00
$31548.00
Patco Utilities
$2251239.78
$9,496.81
$16531.70
$6$36.68
Tri -Dal Excavation
$230,530.00
$9,220.00
$18,255.00
$6100.00
Pipework Const.
$265,782.00
$53675.00
$53675.00
$ <528.00>
Serco Construction
$289,602.00
$46,345.00
$92,081.00
$51534.00
ARK Contracting
$348,000.00
$14,800.00
$31,000.00
$6,000.00
DCI Contracting
$400,000.00
$17,000.00
$341000.00
$4,000.00
JEA General
$431,290.65
$175500.00
$35,000.00
$29,000.00
Staff confirmed with our consultant, Graham and Associates, that one of the primary
considerations in the design of the lake was to assure an appropriate depth and size for
ecological balance. While a four feet depth has proven to be adequate for a healthy
lake, more depth is preferable to providing greater diversity in aquatic life which helps
ensure an environmentally sound lake.
After reviewing the bids received, staff recommends executing a contract with The Fain
Group, Inc. selecting their base bid plus Alternates 2 and 3 for a project total of
$244,057 from an available budget of $252,250. The acceptance of the alternates will
provide an 8 feet depth lake and sod in lieu of grass seed.
Awarding the base bid and alternates 2 and 3 in the amount of $244,057, leaves a
remaining balance of $8,193 to be used for project contingencies. The Fain Group, Inc.
is a Fort Worth based company who successfully completed the construction of Dr.
Pillow Park, Ace Park and the renovation of Norich Park, all in North Richland Hills.
Recommendation:
To award Bid No. 09 -012 to the Fain Group in the amount of $244,057 for construction
of the Liberty Park Lake Project.
CITY OF
NORTH RICHLAND HILLS
Department: Finance Council Meeting Date: 6-22 -2009
Presented by: Larry Koonce Agenda No. F.2
Subject: GN 2009 -042 Appointment of Board Member to Reinvestment Zone Number 2
With Suzy Compton's departure from the City Council, the City has a vacant seat on the
Board of Directors of Reinvestment Zone Number 2. The City Council is being
requested to appoint another Council Member to fill this vacancy. Other Council
Members currently serving on this Board are Mayor Trevino, Mayor Pro Tern Scott
Turnage, Councilmen David Whitson, John Lewis, and Tim Welch.
Recommendation:
To appoint one member of the City Council as North Richland Hill's delegate to serve
the remainder of Suzy Compton's two -year term on the Reinvestment Zone Number 2
Board of Directors.
CITY of
NORTH RICHLAND HILLS
Department: City Secretary
Presented by: Patricia Hutson
Council Meeting Date: 6 -22 -2009
Agenda No. F.3
Subject: GN 2009 -044 Appointments to Park and Recreation Facilities Development
Corporation - Places 2, 4 and 6
The terms of office for the Board Members serving in Places 2, 4, and 6 on the Park and
Recreation Facilities Development Corporation expired on May 1, 2009. The
Corporation's Articles of Incorporation and Bylaws state that appointments to the Board
of Directors are to be made by the City Council and that Places 1 -4 are designated for
Council Member Directors and Places 5 -7 are designated for Citizen Member Directors.
Because of the purpose of this Board, practice has been to select current members of
the Park and Recreation Board to serve on this Board. The places with expired terms
are:
Place 2 - Council Member Director (Councilman Lewis - incumbent)
Place 4 - Council Member Director (Councilman Barth - incumbent)
Place 6 - Citizen Member Director (Vacant)
Other board members whose terms have not expired are: Councilman Whitson, Place
1, Mayor Trevino, Place 3, Tracye Tipps, Place 5 and Brad Greene, Place 7.
Recommendation:
To appoint
1) Council Member Directors to Places 2 and 4, terms expiring May 1, 2011
2) A Citizen Member Director who is also serving on the Park and Recreation
Board to Place 6 term expiring May 1, 2011.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by: Patricia Hutson
Council Meeting Date: 6 -22 -2009
Agenda No. F.4
Subject: GN 2009 -045 Appointments to Civil Service Commission - Places 1, 2, 3 and
Place 5
The terms of office for the individuals serving in Places 1, 2, 3 and 5 on the Civil Service
Commission expire June 30, 2009. The Charter stipulates that these appointments are
mayoral appointments with confirmation by two- thirds vote of the Council. Mayor
Trevino is recommending the following individuals for Council confirmation:
Place 1 Sally Bustamante
term expires 6/30/2010
Place 2 September Daniel
term expires 6/30/2010
Place 3 Bill Fenimore
term expires 6/30/2011
Place 5 Robert Harrison
term expires 6/30/2012
Recommendation:
To take action on the Mayor's appointments.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by: Patricia Hutson
Council Meeting Date: 5 -22 -2009
Agenda No. F.5
Subject: G 2009 -045 Appointments to Red Light Camera Advisory Committee
In accordance with State Law and Article X of Chapter 54 of the North Richland Hills
Code of Ordinances, the Mayor and each member of Council is required annually to
appoint an individual to serve on the Red Light Camera Advisory Committee. The
committee's purpose is to advise the Council on the installation and operation of a
photographic traffic signal enforcement established under Article X of Chapter 54. The
Mayor and Council members have submitted the following names for appointment to the
Red Light Advisory Committee. Their terms of office will expire June 30, 2010.
Mayor Trevino
Mayor Pro Tern Turnage
Councilman Lewis
Councilman Sapp
Councilman Lombard
Councilman Barth
Councilman Whitson
Councilman Welch
Recommendation:
Mike Witt
Pam Hansen
Sixto "Tito" Rodriguez
Scott Wood
Scott Eager
Steve Koons
Gerald Tyner
Gena Morrison
To approve the appointments to the Red Light Advisory Committee submitted by Mayor
and Council, term expiring June 30, 2010.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by: Patricia Hutson
Council Meeting Date: 5 -22 -2009
Agenda No. F.0
Subject: GN 2009 -047 Appointments to Boards & Commissions
The terms of office for the individuals serving on the Boards and Commissions in Places
11 3, 5 and 7 expire June 30. In addition, the Place 2 position on the Park and
Recreation Board is vacant as a result of Tom Lombard's recent election to the City
Council. Councilman Whitson is also recommending moving Dianna Madar from the ex
officio position to the Place 5 position on the Planning and Zoning Commission and the
Capital Improvement Advisory Board creating a vacancy on these two boards. For the
boards listed below, Chapter 2, Article III, Section 2-121c of the Code of Ordinances
states that the City Council will act upon Council member nominations. The following
nominations have been submitted for Council consideration at this time:
Keep North Richland Hills Beautiful Commission
Place 1
Dianne Spradling
Place 3
Darla Batchler
Place 5
Donah Tyner
Place 7
Holly Bullington
Board of Adjustment
Place 3 Jim Kemp
Place 5 Tommy Duer
Place 7 Jerry Henry
Library Board
Place 1
Don Tipps
Place 3
Mary Shilcutt
Place 5
Avis Crisp
Place 7
Jane Birkes
Park and Recreation Board
Place 1
Ricky McElroy
Place 2
Sixto "Tito" Rodriguez
Place 3
Brad Greene
Place 5
Marty Kusmierski
Place 7
Mike Filis
Page 2 of 2
Planning & Zoning Commission and Capital Improvement Advisory Committee
Place 1
Mark Haynes
Place 3
Don Bowen
Place 5
Dianna Madar
Place 7
Steven Cooper
Ex Officio
Kathy Luppy
Substandard Building Board
Place 1
Garry Cope
Place 3
Deryl Brown
Place 5
John Larriviere
Place 7
Bob McCary
Teen Court Advisory Board
Place 1
Zane Harrington
Place 3
Ronald Moore
Place 5
Carrie West
Place 7
Anita Jones
The terms of office for Places 1, 3 and 5 will expire June 30, 2011. The terms of office
for the Place 2 appointment to the Park and Recreation Board and the Ex Officio
appointment to the Planning & Zoning Commission and the Capital Improvement
Advisory Board will expire June 30, 2010.
Recommendation:
To take action on the above listed appointments
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2009
Presented by: Agenda No. G.0
Subject: EXECUTIVE SESSION ITEMS
CITY of
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6-22 -2009
Presented by: Agenda No. G.1
Subject: Action on Any Item Discussed in Executive Session Listed on Work Session
Agenda
CITY of
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 6 -22 -2699
Presented by: Agenda No. H.6
Subject: INFORMATION AND REPORTS
CITY of
NORTH RICHLAND HILLS
Department: City Secretary
Presented by, Councilman David Whitson
Subject: Announcements - Councilman Whitson
Announcements
Council Meeting Date: 6 -22 -2009
Agenda No. H.1
The City of North Richland Hills conducts a test of the 10 outdoor emergency warning
sirens at 1 p.m. on the 1st Wednesday of each month. The next test is scheduled for
Wednesday, July 1st. The test will not be performed if threatening weather is near
or there is low cloud cover. For more information, please call 817 -427 -7007.
City Hall and other non - emergency City offices will be closed on Friday, July 3rd in
observance of the Independence Day Holiday. The NRH Recreation Center, Library,
Tennis Center and Senior Centers will also be closed. NRH20 and Iron Horse Golf
Course will remain open. Garbage and recycling schedules will not change due to
the holiday.
Join us on Saturday, July 4th for the Quad Cities Family 4th Fireworks Show. The
fireworks start at 9:30 p.m. They can be viewed from Wiley G. Thomas Coliseum in
Haltom City and the ATI Career Training Center located off of Boulevard 26 in North
Richland Hills. Parking is free at both locations. In addition to the fireworks show, The
Farside Band will perform from 7:00 to 9:00 p.m. in the parking lot of Wiley G.
Thomas Coliseum. The concert will include favorites from the 60's, 70's and 80's. For
more information, please call 817-281-9376.
Kudos Korner
Every Council Meeting, we spotlight our employees for the great things they do.
Cathy Anthony, Library
A library patron sent a bouquet of flowers with a note, thanking Cathy for going the extra
mile to help locate a book for her son at closing time. The patron said Cathy's patience
and willingness to help was greatly appreciated.
CITY OF