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Home My WebLink AboutCC 2009-02-23 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -FEBRUARY 23, 2009 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 23rd day of February, 2009 at 5:30 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Suzy Compton Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Karen Bostic Assistant City Manager Jimmy Perdue Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Greg VanNeiuwenhuize Public Works Assistant Director Craig Hulse Economic Development Director Jamie Brockway Purchasing Manager Bill Thornton Park and Recreation Assistant Director Thomas Powell Fleet Services Director Chris Amarante Facilities and Construction Director Call to Order Mayor Trevino called the work session to order at 5:30 p.m. A.1 Discuss Items from Regular City Council Meeting None. City Council Minutes February 23, 2009 Page 2 RECESS TO EXECUTIVE SESSION B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551 Texas Government Code B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchanae lease or value of real property -City Facilities B.2 Executive Session Pursuant to Section 551.072. Texas Government Code to deliberate the purchase exchange or value of real property for municipal use - Central Sector of Citv Mayor Trevino announced at 5:31 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072 to deliberate the purchase, exchange or value of real property -city facilities and for municipal use -central sector of City. Mayor Trevino recessed the executive work session at 6:39 p.m. and announced that Council would convene into Work Session and would return after Regular Session to continue the Executive Session. C.0 RETURN TO OPEN SESSION Mayor Trevino called the work session back to order at 6:39 p.m. C.1 IR 2009-017 Presentation of new marketing video by N.E. Tarrant Chamber as presented by Mr. Bob Hamilton Bob Hamilton, CEO of the Northeast Tarrant Chamber presented a new marketing video to Council and thanked them for their continued support of the chamber. Mindy Mitchell, Chair of the Northeast Tarrant Chamber thanked the City for its partnership with the Chamber. RECESS TO REGULAR SESSION Mayor Trevino recessed the work session at 6:54 p.m. and announced that Council would convene into Regular Session and would return after Regular Session to continue the Executive Session. City Council Minutes February 23, 2009 Page 3 REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order February 23, 2009 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Tim Welch Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 Council Place 6 Staff: Larry J. Cunningham Karen Bostic Jimmy Perdue Mike Curtis Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Assistant City Manager Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilwoman Compton gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Compton led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) ANNUAL BUNNY AND BEAR DRIVE City Council Minutes February 23, 2009 Page 4 Ms. Haley Whatley presented the Council with a memento from her 9t" Annual Bunny & Bear Drive benefiting Cook Children's Medical Center in Fort Worth. Ms. Whatley was also recognized in Washington, DC as one of the Texas Top Two Youth Volunteers selected in the 13t" Annual National Awards Program. A.4 SPECIAL PRESENTATION(S) AND RECOGNITIONS) FORT WORTH CHRISTIAN SCHOOL WEEK PROCLAMATION PRESENTED BY COUNCILMAN SAPP Councilman Sapp presented the Fort Worth Christian School Week Proclamation to members of the school and congratulated them on 50 years of excellent education and service to the community. A.5 SPECIAL PRESENTATION(S) AND RECOGNITIONS) OVERVIEW OF THE TEXAS HIGHWAY COMMISSION AWARD OF CONDITIONAL CONTRACT FOR CONSTRUCTION OF NORTH TARRANT EXPRESSWAY (LOOP 820/183) -TEXAS DEPARTMENT OF TRANSPORTATION REPRESENTATIVE Maribel Chavez, District Director of the Fort Worth division of Texas Department of Transportation updated Council on the process and progress of the Loop 820 expansion project and was available to answer any questions. A.6 CITIZENS PRESENTATION Penny Hontz, 8636 Stonecrest Trail came forward and expressed her concerns of high noise levels in her neighborhood. Ms. Hontz asked Council if anything could be done. Mayor Trevino asked Jimmy Perdue, Assistant City Manager to help Mrs. Hontz with her issue. A.7 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. City Council Minutes February 23, 2009 Page 5 B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF THE JANUARY 9-10, 2009 STRATEGIC VISION/GOALS WORK SESSION B.2 APPROVAL OF MINUTES OF FEBRUAY 9, 2009 CITY COUNCIL MEETING B.3 PU 2009-002 AUTHORIZE CONTINUED PURCHASE OF BADGER WATER METERS AND TELEMETRIC DEVICES AND PRICE INCREASES FROM ATLAS UTILITY SUPPLY COMPANY THROUGH DECEMBER 31, 2009 B.4 PU 2009-005 APPROVING THE PURCHASE OF A CRACK SEALER MACHINE FROM CRAFCO IN THE AMOUNT OF $51,564.43 COUNCILMAN WELCH MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-Q. PUBLIC HEARINGS C.1 GN 2009-010 CONDUCT A PUBLIC HEARING FOR THE 35TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPROVED Mayor Trevino opened the public hearing and called on Elizabeth Reining, Assistant to the City Manager to come forward. Ms. Reining presented the item. The City participates in the CDBG program and each year the City must prepare and submit a CDBG program outlining the use of the funds in accordance with HUD guidelines. The City is proposing to use the funds in the following manner: $210,156.62 for the design and reconstruction of a portion of the 3900 block of Honey Lane (approximately 400 feet starting at Harmonson Road and going north). • $45,000 for the rehabilitation of residential homes located within the target area identified by the most recent census as being of low to moderate homes. City Council Minutes February 23, 2009 Page 6 The City is required to hold a public hearing to receive comments and input from citizens regarding the proposed 35th CDBG program. Following the public hearing, a resolution to approve the program is required. Mayor Trevino called for comments on the 35th year CDBG program. There being no one wishing to speak, Mayor Trevino closed the public hearing. C.2 GN 2009-011 APPROVE 35TH YEAR (2009/2010) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM -RESOLUTION NO. 2009-006 (THIS ITEM IS NOT A PUBLIC HEARING BUT RELATED TO ITEM C.1) APPROVED Elizabeth Reining, Assistant to the City Manager presented the item. Item is the second part of the CDBG process. Following the public hearing, the City Council is required to take action on the projects to be included in the 35th year CDBG entitlement program. The funds will be used as presented in Agenda Item C.1 above. COUNCILWOMAN COMPTON MOVED TO APPROVE GN 2009-011' ~ RESOLUTION NO. 2009-006. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. PLANNING & DEVELOPMENT D.1 No items for this category. PUBLIC WORKS E.1 PW 2009-005 APPROVE AN "ACCESS AGREEMENT AND PERMIT" TO ALLOW COBB, FENDLEY & ASSOCIATES, INC. TO CONDUCT SUBSURFACE UTILITY ENGINEERING INVESTIGATIONS WITHIN PUBLIC RIGHT-OF-WAY APPROVED Mr. Greg VanNieuwenhuize, Public Works Assistant Director, presented the item. DFW Midstream desires to construct a gas pipeline within an existing Oncor transmission easement/right-of-way within North Richland Hills. Prior to the construction of a gas pipeline, DFW Midstream needs to identify the location of all existing facilities that may come into conflict with a proposed pipeline. As such, Cobb, Fendley & Associates has been retained by DFW Midstream to determine the location of all facilities that exist City Council Minutes February 23, 2009 Page 7 within this specific Oncor transmission easement. The City's infrastructure that needs to be investigated is contained within existing street rights-of-ways where these streets cross the Oncor transmission easement. In almost all instances, the City's infrastructure is within the parkway portion of the right-of-way and not under the pavement portion of the right-of-way. Cobb, Fendley & Associates' investigation of the City's infrastructure will consist of digging an 8 inch diameter hole down to the infrastructure. Upon locating the infrastructure in this manner, Cobb, Fendley & Associates will confirm the exact size of the infrastructure and the elevation of both the top and bottom of the infrastructure. In order to conduct this work, Cobb, Fendley & Associates must obtain the City's permission to work within the right-of-way. Permission to work within the City's right-of-way can only be granted by the City Council. COUNCILMAN LEWIS MOVED TO APPROVE PW 2009-005. COUNCILMAN EARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. GENERAL ITEMS F.1 PU 2009-004 APPROVE THE PURCHASE OF A LENCO BEARCAT ARMORED VEHICLE THROUGH SECTION 1122 OF THE 1994 NATIONAL DEFENSE AUTHORIZATION ACT APPROVED Sean Hughes, Emergency Management Coordinator presented the item. Item is to consider the purchase of an armored vehicle for the Police Department. The City of North Richland Hills accepted a Federal Emergency Management Agency, Urban Area Security Initiative (UASI) Law Enforcement Assistance Program (LEAP) grant in the amount of $437,860. From this accepted grant, $226,600.00 is designated to purchase an armored vehicle. The Police Department performed an evaluation of the vendors that build these specialized vehicles and has selected the Lenco BearCat as the vehicle best suited to their future needs. Staff recommends the purchase of a Lenco BearCat through Section 1122 of the 1994 National Defense Authorization Act, utilizing funds from the Federal Emergency Management Agency, Urban Area Security Initiative, Law Enforcement Assistance Program, Texas Governor's Division of Emergency Management Grant in the amount of $225,913. MAYOR P'RO TEM TURNAGE MOVED TO APPROVE PU 2009-004. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes February 23, 2009 Page 8 F.2 PU 2009-006 AWARD BID 2009-007 BLEACHER SHADE STRUCTURE MATERIALS AT WALKERS CREEK PARK TO RECREATION CONSULTANTS OF TEXAS IN THE AMOUNT OF $62,461. APPROVED Bill Thornton, Park and Recreation Assistant Director, presented the item. Item is to consider the award of bid to purchase materials for shade structures at Walker Creek Park. The Local Government Purchasing Cooperative (BuyBoard) has contracts in place for shade structures and the installation for the shade structures being purchased. Staff met with vendors, some who supply material and installation of shade structures, and some who provide only either material or installation through direct purchase on the BuyBoard. After comparing design options and the price of each proposal, staff recommends Recreation Consultants of Texas for the purchase of materials for the shade structures over Walker's Creek Park bleachers in the amount of $62,461 with the installation provided by a separate company. MAYOR PRO TEM TURNAGE MOVED TO APPROVE PU 2009-006. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 PU 2009-007 AWARD BID 2009-007 PLAYGROUND SHADE STRUCTURES AT DICK FARAM PARK TO IN-SITE AMENITIES IN THE AMOUNT OF $94,355.60 APPROVED Bill Thornton, Park and Recreation Assistant Director, presented the item. Item is to consider the award of bid to purchase materials and installation of shade structures for both playgrounds at the Dick Faram Park The Local Government Purchasing Cooperative (BuyBoard) has contracts in place for shade structures and the installation for the shade structures being purchased. Staff met with vendors, some who supply material and installation of shade structures, and some who provide only either material or installation through direct purchase on the BuyBoard. After comparing design options and the price of each proposal, staff recommends In-Site Amenities for the purchase of materials and installation of the shade structures at Dick Faram Park in the amount of $94,355.60. COUNCILMAN WHITSON MOVED TO APPROVE PU 2009-007. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. City Council Minutes February 23, 2009 Page 9 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino advised that Executive Session was not complete during the work session due to time constraints and that Council will convene in Executive Session following the regular Council meeting. If any action is needed following Executive Session, action will be taken in the Council Workroom in open meeting and then the Council meeting would be adjourned. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Barth made the following announcements. The City invites residents to a Spring Gardening Seminar from 9 a.m. to noon on Saturday, February 28th. Guest speakers will provide tips on preparing your yard for the upcoming growing season. The seminar will be held in the Community Room at the North Richland Hills Public Library. Admission is free. For more information, please call 817-427-6600. NRH2O is searching for team members who want a fun job this summer. Applicants must be at least 15 years old. For a list of upcoming job fairs and more information, please visit www.nrh2o.com/lobs or call 817-427-6500. The City of North Richland Hills recently launched a new web site for Economic Development. The site can be found online at www.nrhed.com. It includes helpful information for existing businesses, new businesses and businesses that are looking to relocated to North Richland Hills. For more information, visit www.nrhed.com or call the Economic Development Department at 817-427-6090. Kudos Korner -Chun Mezger & Staff, Animal Adoption & Rescue Center. A letter was received from a resident complimenting the staff at the Animal Adoption & Rescue Center for the wonderful job that they do. They have always been helpful and receptive to issues the resident has reported to them. Their work is difficult in many aspects and they should be commended for their professionalism in spite of the challenges they face, the resident said. City Council Minutes February 23, 2009 Page 10 H.2 ADJOURNMENT TO EXECUTIVE SESSION Mayor Trevino announced at 8:15 p.m. that Council would convene into Executive Session in the Council Workroom pursuant to the provisions of the following sections of the Texas Government Code, Section 551.072 to deliberate the purchase, exchange, lease or value of real property -city facilities and for municipal use -central sector of city. Any action needed as a result of Executive Session will be taken following the Executive Session in the Council Workroom and the Council meeting will be adjourned in the Council Workroom. ADJOURNMENT Mayor Trevino adjourned the Executive Session at regular session. Mayor Trevino announced there Executive Session and the meeting was adjourned a ~.~o°~'~ ~tI C ~ ~ ..rn~~ii o,~~.••~ ..?~s~~, Oscar ~° r ~~~ r ;~ 10:08 p.m. and reconvened the was no a ion required from x¢:08 p.rr~ o -Mayor Patricia Hutson, City Secretary