HomeMy WebLinkAboutLIB 2009-04-16 MinutesMINUTES OF THE LIBRARY BOARD
OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE LIBRARY BOARD ROOM
LOCATED AT 9015 GRAND AVENUE
Present: Kay Schmidt
David Nelson
Don Tipps
Mary Shilcutt
Avis Crisp
Mike Madar
Jane Birkes
Kathy Antropik
April 16, 2009
Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Alternate
Staff Present: Steve Brown Library Director
Kelly Preston Administrative Secretary
Vickie Loftice Interim Managing Director
CALL TO ORDER
Chair Kay Schmidt called the meeting to order April 16, 2009 at 6:00 p.m.
APPROVAL OF MINUTES
Minutes of the March 19, 2009 meeting were approved as written.
LIBRARY DIRECTOR'S REPORT
Mr. Steve Brown updated the Board on the following:
There were more than 25,000 visitors at the Library and 41,739 items checked out in
March.
The number of materials on hold continues to be high with nearly 12,700 in the first six
months of the fiscal year. Adult Services staff is focusing on purchasing more copies of
new items that are expected to be in high demand.
In May, the Library will offer a new service to patrons by emailing courtesy notices in
advance reminding them of upcoming due dates on materials borrowed.
There were 333 different people searching for job listings using Job View, a service
offered at our Library.
The number of TumbleBooks views was down in March with only 257 book views, but
there were already 670 views within the first half of April.
City Management approved the Library to fill two vacant part-time page positions.
Technical Services Supervisor, Todd Humble gave a presentation on the Library RFID
Project at the Texas Library Association Conference. He also wrote a column in the
Texas Library Journal, Spring Issue providing nuts and bolts guidance to libraries
planning RFID projects. He also has an article on technological trends in libraries
scheduled in the next publication of TALK.
Amanda King, Reference Librarian will be on medical leave for twelve weeks.
REVIEW AND CONSIDER AMENDMENTS TO MEETING ROOM POLICY
Ms. Kelly Preston presented the Board with a summary of use of Library meeting rooms
during the first year. There were 276 meetings with almost 9,000 in attendance over the
past year. 38% of the meetings were held by the Library, 21 % were City meetings, 24%
non-profit groups and 17% commercial groups.
The Board discussed increasing the current limit of two reservations per organization.
They also discussed the possibility of instituting rental fees for some categories of users
but deferred any action until the completion of the new recreation center.
VICE CHAIR DAVID NELSON MOVED TO AMEND THE MEETING ROOM POLICY TO LIMIT
PERSONS AND ORGANIZATIONS TO NO MORE THAN ONE MEETING PER QUARTER
UNLESS APPROVED BY THE LIBRARY DIRECTOR. MR. MADAR SECONDED THE
MOTION.
MOTION TO APPROVE CARRIED 6-0.
UPDATE ON BUDGET PROCESS FOR FY 2009-2010
The Library submitted the FY 2009-2010 budget requests totaling 1,986,916. All City
departments were asked to absorb the automatic increases in cost of salaries and
benefits. If the economy worsens, the Library was given a target budget number of
$1,842,013, nearly 5% below the current year adopted budget of 1,986,916. Mr. Brown
submitted Minimum Service Packages totaling $145,000 to reach the target number.
NEXT MEETING DATE
The next meeting will be held on May 21, 2009 at 6:00 p.m.
ADJOURNMENT
Meeting adjourned at 7:15 p.m.
Kay c midt, Chair
ATTEST:
Kelly Preston, Administrative Secretary