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HomeMy WebLinkAboutCCPD 2009-08-24 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 24, 2009 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below fisted items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of August 26, 2008 Meeting 3. Approval of Minutes of August 7-8, 2009 Work Session 4. CCD 2009-01 Public Hearing on Crime Control & Prevention District Proposed 2009-2010 Budget and Authorize Adoption 5. CCD 2009-02 Public Hearing on Imposition of Crime Control & Prevention District Sales Tax on Residential Gas and Electric Use, Resolution No. 2009-A. 6. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on August 21, 2009 at 4-~U~-Oly~'t .~ Secretary of Crime District CRIME CONTROL & PREVENTION UISTRIGI Department: Crime Control District Meeting Date: 8/24/09 subject: Public Hearing on Imposition of Crime Control & Agenda Number: CCD 2009-02 Prevention District Sales Tax on Residential Gas and Electric Use, Resolution No. 2009-A Senate Bill 575 was passed during the 2009 Texas Legislative Session. This bill allows for the imposition of fire control or crime control district sales tax on the residential use of gas and electricity. Until this law passed, the Crime Control District sales tax could not be applied on residential gas and electricity usage like the General Fund and Park and Recreation Facilities Development Corporation. At the budget work session held on August 7, 2009, Council consensus was to move forward with approving this sales tax. To do so requires the Crime Control & Prevention District Board of Directors to: • Hold a public hearing; • Adopt a resolution, by majority vote, approving the imposition of this sales tax; • Send a copy of the resolution to the comptroller by certified or registered mail; • Send a copy of the resolution and a copy of the district's boundaries by certified or registered mail to each gas and electric company whose customers are subject to the tax; • Publish notice of the resolution in a newspaper of general circulation in the district. This sales tax would be effective as of January 1, 2010. Recommendation: Open the public hearing, receive comments on the Crime Control District sales tax on residential gas and electricity, approve Resolution No. 2009-A and close the public hearing. Finance Review Department Head Signature Fin ce Director Signature CJ ity Ma ag Signature Page 1 of 1 RESOLUTION NO. 2009-A NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, on the 24th day of August, 2009, the Board of Directors 'of the North Richland Hills Crime Control and Prevention District met and a public hearing was held pursuant to a Notice and Agenda and, WHEREAS, a quorum of the members was being present, and WHEREAS, a Motion was duly made, seconded and passed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT that: Section 1. That pursuant to the authority granted by 81St Legislature in the enactment of Section 321.1055, Texas Tax Code, a sales tax of/z cent is hereby imposed on receipts from the sale, production, distribution, lease, or rental of, and the use, storage, or other consumption within the district of, gas and electricity for residential use. PASSED AND APPROVED this 24th day of August, 2009 by a vote of for and against. APPROVED Oscar Trevino, President ATTEST Patricia Hutson, Secretary APPROVED AS TO FORM AD LEGALITY George Staples, Attorney for District CRIME CONTROL & PREVENTION DISTRICT Department: Crime Control District Meeting Date: 8/24109 Subject: Public Hearing on Crime Control & Prevention District Agenda Number: CCD 2009-01 Proposed 2009-2010 Budget and Authorize Adoption The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2009-2010 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 24, 2009. The proposed 2009-2010 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council August 7, 2009 at the City's annual budget work session. The proposed budget for 2009-2010, is $4,450,764, and the revised budget for 2008-2009 is $4,504,445. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To open the public hearing, receive comments on the proposed 2009-2010 Crime Control and Prevention District budget, close public hearing, and authorize adoption. Finance Review Finan Director Signature Department Head Signature ity Mana r ignature Page 1 of 1 NRH CITY OF NORTH RICHLAND HILLS August 7, 2009 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February, 1996 to provide improved police services to the citizens of North Richland Hills. It was initially approved for a period of five years, funded with ahalf-cent sales tax and overseen by a Board of Directors comprised of the seven City Council members. On May 5, 2001, a continuation referendum was held, re-authorizing the District for an additional 10 years. Goals and Strategies of the District include: 1. Reduce response time to calls for service; 2. Reduce occurrence of call stacking; 3. Increase officer visibility; 4. Enhance crime-fighting tools using new equipment and updated technology; 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrade of compensation plan to retain and attract highly qualified police personnel; 3. New vehicles, computers and other equipment; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services to that department would be paid for by the Crime Control District so that improved police services would not adversely impact the property tax rate. In July 1996, the District began collecting sales tax. At that time, a Transition Fund was established to continue improved police services in the event the continuation referendum did not pass in 2001. The City continues to finance this as a reserve in case the District is not reauthorized in 2011. The estimated reserve as of September 30, 2009, will be approximately $694,897 P.O. Box 82069 * North Richianci Hiiis, Texas 76182-0609 7301 Northeast Loop 820 ~ {817} 427-6000 * Fax {817) 427-6106 ACCOMPLISHMENTS Since July 1996, many positive results have been realized due to the establishment of the District. • Average response times for Priority 1 calls have decreased by 4 minutes and 18 seconds from 1996 through June 30, 2008. • The Department responded to 46,229 calls for service in FY 2007/2008 as compared to 37,321 calls for service in FY 1995/1996, a 23.9% increase. • Total traffic violations issued were up by 43.6% from 1996 to 2008. • Adult arrests in 2008 were up 33.9 °lo from 1996. • Clearance rate for Part I crimes combined is 69.7% through calendar year 2008. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources to the Police Department since 1996 in the following areas: 1. $30.2 million to pay for salaries and benefits for 49 new police personnel, including 27 police officers, 2 detectives, 18 support personnel and 1 part time school crossing guard, and an upgraded compensation plan for all sworn police personnel. 2. Funding fora $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $500,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.6 million for 16 new vehicles for patrol and CID, 12 refurbished vehicles and 14 replacement vehicles. 5. Funding of $163,000 for radios for the fleet and portable radios for officers. 2009/2010 PROPOSED BUDGET The FY 2009/2010 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan, supplies, training and equipment maintenance for 48 police personnel including 27 police officers, 2 detectives, 18 support staff and 1 part-time school crossing guard. Total proposed expenditures of approximately $4.4 million include $3.7 million for personnel, $384,284 for general fund police compensation, and $397,971 for supplies and maintenance. The FY 2009/2010 CCD budget also proposes to continue the support for Alliance for Children and the Special Investigations Unit program. Also included in the budget is a proposal to apply sales tax to both electric utility and gas utility consumption, in the Crime Control District. While sales tax has been applied to these utilities for the General Fund and Park Development Fund for a number of years, we have only recently been given the option for Crime Control Districts to begin collecting this tax. A law was passed during the 2009 Texas legislative session that permits a city, by resolution, to begin applying this sales tax beginning January 1, 2010. Transition Fund The CCD Transition Fund was established in 1996 as a contingency reserve in the event that the Crime Control and Prevention District was not reauthorized by the voters at the end of the referendum period. The citizens of North Richland Hills reaffirmed the CCD in 2001 for ten years. The next election will occur in May 2011. The City Council, city management and staff have remained committed to the transition reserve policy over the years. In recent years sales tax revenues, which are 97% of all CCD revenues, have declined. In FY 2000/2001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. Due to declining sales tax revenues, we have found it necessary to borrow from transition reserves to pay for operations. This will be the case again in the proposed FY 2009/2010 budget. Through prudent management of budgeted expenditures, the loan from the Transition Fund is being revised down from $663,089 in the adopted FY 2008/2009 CCD budget to $202,550 in the Revised FY 2008/2009 CCD budget. The planned loan from the Transition Fund for FY 2009!2010 is $208,878. This is accomplished by the planned lowering of CCD payments to the General Fund for police compensation. General Fund police compensation plan payments have been reduced from $658,673 in FY 2008/2009 to a proposed $384,284 in FY 2009!2010. Indirect cost payments to the General Fund have been reduced from $100,000 in FY 2007/2008 to a proposed $0 in FY 2009/2010. From FY 2003/2004 through proposed FY 2009/2010 these payments to General Fund have been reduced by $850,000. Contingency and Referendum Planning As we approach the May 2011 referendum, management and staff are beginning to project revenues and expenditures into the future. The next budget year will be very important to ensure a smooth transition from the current referendum to the next election. Management and staff are working to insure the integrity of the plan of services as well as the financing plan. SUMMARY Many accomplishments have been achieved with the addition of the ha{f-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and auto thefts have resu{ted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in amore timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. We continue to monitor cash flows and plan for the future. We estimate sales tax revenues to increase by about $190,000 in the coming year due to the change in legislation which now allows Crime Control Districts to apply sales tax to utility companies (gas and electric). Council can approve applying this tax by passage of a resolution. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs Planning for Future Needs Fleet Assessment We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the coming years to make this the most successful program possible. Respectfully submitted, ~~~ Larry J. Cunningham City Manager FISCAL YEAR 2009-2010 SCHEDULE 7 -SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2006/07 FY 2007/08 FY 2008/09 FY 2008/09 FY 2009/10 REVENUES Sales Tax $4,013,162 $4,158,622 $4,225,095 $3,929,338 $4,120,410 Franchise Tax 0 0 0 150,000 100,000 Interest Income 87,156 74,017 19,134 22,557 21,476 Transfer from General Fund 200,000 0 0 200,000 0 Previous Year Encumbrances 0 0 0 3,371 0 Loan from Transition Fund 289,102 745,653 663,089 199,179 208,878 TOTAL REVENUES $4,589,420 $4,978,293 $4,907,318 $4,504,445 $4,450,764 EXPENDITURES Operatins~ Administration $99,949 $75,002 $69,877 $68,178 $88,777 Administrative Services 487,316 563,620 549,876 576,100 551,964 Investigations 302,985 328,958 334,001 334,699 339,169 Uniform Patrol 1,806,160 2,107,800 2,334,642 2,314,298 2,356,391 Technical Services 231,970 256,540 99,893 99,893 101,507 Detention Services 315,860 331,975 355,239 324,646 354,079 Property Evidence 54,444 109,915 85,086 109,795 89,617 Communications 11,133 100,639 161,219 67,898 126,443 Transfer to Information Services 60,000 43,718 60,000 60,000 0 Transfer to Equipment Services 25,000 0 0 0 0 Sub-Total $3,394,817 $3,918,167 $4,049,833 $3,955,507 $4,007,947 Other 8 Reserves Indirect Costs $200,000 $200,000 $100,000 $100,000 $0 Police Dept. Salary Increases-General 934,024 803,260 658,673 387,557 384,284 Child Advocacy Center 16,590 11,725 11,725 11,725 11,725 Other 43,989 45,141 49,656 49,656 46,808 Market Adjustment 0 0 37,431 0 0 Sub-Total $1,194,603 $1,060,126 $857,485 $548,938 $442,817 TOTAL EXPENDITURES $4,589,420 $4,978,293 $4,907,318 $4,504,445 $4,450,764 BALANCE $0 $0 $0 $0 $0