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HomeMy WebLinkAboutPRFD 2009-12-14 AgendasTHE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION AGENDA DECEMBER 14, 2009 - 5:15 P.M. For the Meeting conducted at the North Richland Hills City Hall City Pre Council Room, 7301 Northeast Loop 820, at 5:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of the August 24, 2009 Meeting - 5:00 p.m. 3. Approval of Minutes of the August 24, 2009 Meeting - 6:15 p.m. 4. FDC 2009-005 Assign Depository Signatory Authorization to City of North Richland Hills for Banking Services of the Corporation - Resolution No. FDC 2009-01 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Park and Recreation Facilities Development Corporation was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on December 11, 2009 at '.~ ; THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION AGENDA DECEMBER 14, 2009 - 5:15 P.M. For the Meeting conducted at the North Richland Hills City Hall City Pre Council Room, 7301 Northeast Loop 820, at 5:15 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of the August 24, 2009 Meeting - 5:00 p.m. 3. Approval of Minutes of the August 24, 2009 Meeting - 6:15 p.m. 4. FDC 2009-005 Assign Depository Signatory Authorization to City of North Richland Hills for Banking Services of the Corporation - Resolution No. FDC 2009-01 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Park and Recreation Facilities Development Corporation was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on December 11, 2009. Secretary of Corporation MINUTES OF THE NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION HELD IN THE CITY HALL PRE COUNCIL ROOM, 7301 NORTHEAST LOOP 820 -AUGUST 24, 2009 - 5:00 P.M. 1. CALL TO ORDER Chairman Trevino called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: BOARD OF DIRECTORS: OFFICERS: Oscar Trevino John Lewis Tim Barth David Whitson Brad Greene Tracye Tipps Sixto "Tito" Rodriguez Larry J. Cunningham Patricia Hutson Monica Solko Larry Koonce Chairman/Mayor Council Member Council Member Council Member Citizen Member Citizen Member Citizen Member President Secretary Assistant Secretary Treasurer STAFF MEMBERS PRESENT: Karen Bostic Jimmy Perdue Elizabeth Reining Vickie Loftice Mark Mills Mary Peters Assistant City Manager Assistant City Manager Assistant to City Manager Managing Director Budget Director Public Information Officer 2. APPROVAL OF MINUTES OF THE AUGUST 26, 2008 MEETING APPROVED BOARD MEMBER WHITSON MOVED TO APPROVE THE MINUTES OF THE AUGUST 2G, 2OO8 MEETING. BOARD MEMBER EARTH SECONDED THE MOTION. Park Corporation Minutes August 24, 2009 - 5:00 pm Page 2 MOTION TO APPROVE CARRIED 7-O. 3. FDC 2009-001 REVIEW THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED ANNUAL OPERATING BUDGET AND RECOMMEND ADOPTION Mr. Vickie Loftice, Managing Director, gave an overview of the proposed 2009-10 Operating Budget and the revised 2008-09 Operating Budget. The proposed 2009-10 Operating Budget is $4,739,893 and the revised Operating Budget is $5,409,497. The revenue portion of the revised Operating Budget has been reduced by $505,053 with sales tax revenue accounting for the majority of the adjustment. The revenue portion of the proposed Operating Budget has been decreased by $1,174,657 compared to FY 2008-09. Sales tax revenue was reduced by $417,787 and fund balance appropriation was reduced. On the expense side, Reserve for Capital Projects has been reduced in both the revised and proposed budget. The proposed budget also includes a reduction in the Recreation Center Capital Project. Ms. Loftice advised that Staff recommends approval of the revised 2008-09 and proposed 2009-10 Operating Budget. As required by State law the Park Facilities Board will conduct a public hearing at 6:15 p.m. and the Council will consider adoption at the 7:00 p.m. Council meeting. There were no questions from the Board on the revenues or expenditures. At the request of the Mayor, Mr. Cunningham explained to the Board the plans to fund the new recreation center. Mr. Cunningham advised the goal was for 75% cost recovery with the balance of funds needed coming from the Park Departments existing operating budget and if needed, supplemented by the half cent sales tax. BOARD MEMBER GREENE MOVED TO RECOMMEND THE ADOPTION OF THE REVISED 2008/2009 AND PROPOSED 2009/2010 ANNUAL OPERATING BUDGET TO CITY COUNCIL. BOARD MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED T-O. 4. FDC 2009-002 REVIEW THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED CAPITAL PROJECTS BUDGET AND RECOMMEND ADOPTION Mr. Vickie Loftice, Managing Director, presented the proposed 2009-10 Capital Projects Budget. The proposed budget is $2,273,612 and includes 11 continuing projects and five Park Corporation Minutes August 24, 2009 - 5:00 pm Page 3 new projects. Ms. Loftice recapped the history and accomplishments of the Park Development Fund and highlighted the continuing projects that had changes and new projects. Continuing projects discussed were Boulevard 26 Trail, Calloway Branch Trail, Davis Boulevard Streetscape Program, Founders and Legacy Park Recognition Program, Grand Avenue Park Plaza, Lighting at Tipps Canine Hollow and Little Bear Creek Trail. New projects discussed were Annual Tree Planting, Fossil Creek Area Revitalization Project, Richland Tennis Center, Walkers Creek Phase 2. The Board was advised that if the decision is made to do the Senior Center project, the Walkers Creek Phase 2 will be moved back a couple of years to provide enough capacity in the long range plans. Ms. Loftice advised Staff recommends approval of the proposed 2009-10 Capital Projects Budget. As required by State law, the Board will conduct a public hearing at 6:15 p.m. and the Council will consider adoption at the 7:00 p.m. Council meeting. There were no questions from the Board. BOARD MEMBER LEWIS MOVED TO APPROVE FDC 2009-02 TO RECOMMEND TO THE CITY COUNCIL THE ADOPTION OF THE PROPOSED 2009-2010 DEVELOPMENT CORPORATION ANNUAL CAPITAL BUDGET. BOARD MEMBER RODRIGUE2 SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. 5. ADJOURNMENT Chairman Trevino the meeting adjourned at 5:30 p.m. APPROVED: Oscar Trevino -Chairman /Mayor ATTEST: Patricia Hutson -Secretary MINUTES OF THE NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION HELD IN THE CITY HALL COUNCIL CHAMBERS, 7301 NORTHEAST LOOP 820 -AUGUST 24, 2009 - 6:15 P.M. 1. CALL TO ORDER Chairman Trevino called the meeting to order at 6:15 p.m. ROLL CALL PRESENT: BOARD OF DIRECTORS: OFFICERS: Oscar Trevino John Lewis Tim Barth David Whitson Brad Greene Tracye Tipps Sixto "Tito" Rodriguez Larry J. Cunningham Larry Koonce Patricia Hutson Monica Solko Chairman/Mayor Council Member Council Member Council Member Citizen Member Citizen Member Citizen Member President Treasurer Secretary Assistant Secretary STAFF MEMBERS PRESENT: George Staples Karen Bostic Vickie Loftice Mark Mills City Attorney Assistant City Manager Managing Director Budget Director 2. FDC 2009-003 PUBLIC HEARING ON THE PARK 8~ RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED OPERATING BUDGET AND AUTHORIZE ADOPTION APPROVED Chairman Trevino opened the public hearing. Park Corporation Minutes August 24, 2009 - 6:15 pm Page 2 Ms. Vickie Loftice, Managing Director, presented the proposed 2009/2010 Park and Recreation Facilities Development Corporation Annual Operating Budget and the 2008/2009 Revised Budget. The proposed budget for 2009/2010 is $4,739,893 and the revised operating budget for 2008/2009 is $5,409,497. Ms. Loftice highlighted the proposed revenues and expenditures. Chairman Trevino called for public comments on the proposed Operating Budget. There being no one wishing to comment, Chairman Trevino closed the Public Hearing. COUNCILMEMBER WHITSON MOVED TO APPROVE FDC 2009-03, APPROVING THE REVISED 2008- 2009 AND THE PROPOSED 2009-2010 ANNUAL OPERATING BUDGET AND RECOMMEND COUNCIL APPROVAL. CITIZEN MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. 4. FDC 2009-004 PUBLIC HEARING ON THE PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED CAPITAL PROJECTS BUDGET AND AUTHORIZE ADOPTION APPROVED Chairman Trevino opened the public hearing. Ms. Vickie Loftice, Managing Director presented the proposed Capital Projects Budget. The proposed 2009-2010 Capital Budget is $2,273,612 and includes eleven continuing projects and five new projects. Ms. Loftice reviewed the history of the fund and the significant impact it has had on the parks system. Prior to the adoption of the '/2 cent sales tax, the City had four parks, four playgrounds and 140 acres. Today the City has 29 parks and trails, 30 playgrounds, and 743 acres. Ms. Loftice briefly highlighted the continuing projects and discussed the new projects including the Annual Tree Planting Program, Fossil Creek Area Revitalization Project, Park Infrastructure Asset Management, Richland Tennis Center, and Walkers Creek Phase 2 Softball Complex. Ms. Loftice advised that if senior services are added to the new recreation center, the Walker Creek project will be one of the projects that would be moved back a couple of years to have capacity for funding with'/z cents sales tax within the development plan. Chairman Trevino called for public comments on the proposed Capital Projects Budget There being no one wishing to comment, Chairman Trevino closed the Public Hearing. Park Corporation Minutes August 24, 2009 - 6:15 pm Page 3 BOARD MEMBER BARTH MOVED TO APPROVE FDC 2009-04, APPROVING THE PROPOSED 2009- 2010 CAPITAL PROJECTS BUDGET AND RECOMMEND COUNCIL APPROVAL. BOARD MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. 5. ADJOURNMENT Chairman Trevino adjourned the meeting at 6:35 p.m. APPROVED: Oscar Trevino -Chairman /Mayor ATTEST: Patricia Hutson -Secretary NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION Date: 12/09/2009 Subject: Assign Depository Signatory Authorization to Citv of North Richland Hills for Banking Services of the Corporation Control Number: FDC 2009-005 The City of North Richland Hills maintains and manages the depository dollars of the Parks and Recreation Development Corporation. This resolution will provide the authority to City of North Richland Hills to migrate Parks Development Corporation funds to the City's current banking contract which is awarded after due diligence purchasing processes. These processes include competitive bidding and analysis of such bids to obtain best value for the City at large. This adoption will grant signatory privileges to the City of North Richland Hills to manage funds within the Banking Institution awarded the contract. In September 2009, City Council approved a new depository banking contract with J.P. Morgan Chase. The City of North Richland Hills had previously done business with Bank of America since 2004. Recommendation: Approve the Resolution granting Authority to City of North Richland Hills for signatory privileges and approval to move Commission funds to coincide with the City's Council approved Banking Depository. Source of Funds: Bonds Operating Budget Director Parks and Recreation Account Number Treasurer CORPORATION PRESIDENT I FDC ACTION ITEM I Page 1 of 1 RESOLUTION NO. FDC 2009-01 RESOLUTION OF NORTH RICHLAND HILLS PARK DEVELOPMENT CORPORATION WHEREAS, the North Richland Hills Park Development Corporation desires to maintain its banking relationship with the bank which holds the depository contract with the City of North Richland Hills; NOW, THEREFORE, BE IT RESOLVED by the BOARD OF DEVELOPERS OF THE NORTH RICHLAND HILLS PARKS DEVELOPMENT CORPORATION: Section 1: THAT all funds of the Corporation shall be deposited with the financial institution or institutions which hold the depository contract with the City of North Richland Hills, Texas, and those persons authorized to act as signatory to the City accounts shall hereby be authorized to act as signatories on Corporation accounts. PASSED AND APPROVED this 14th day of December, 2009. NORTH RICHLAND HILLS PARKS DEVELOPMENT CORPORATION By: ATTEST: Oscar Trevino, Mayor Patricia Hutson, Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney