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HomeMy WebLinkAboutCC 2009-12-14 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -DECEMBER 14, 2009 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14t" day of December 2009 at 5:30 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Tom Lombard Tim Barth David Whitson Tim Welch Mayor Mayor Pro Tem, Council, Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 Staff Members: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Elizabeth Reining John Pitstick Larry Koonce Steve Brown Laury Fiorello Eric Wilhite Jamie Brockway Greg VanNieuwenhuize Patrick Hillis Chris Amarante Sharon Davis Bill Thornton Dave Pendley Andy Jones Thomas Powell Craig Hulse City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Library Director Assistant Finance Director Chief Planner Purchasing Manager Assistant Public Works Director Human Resource Director Support Services Director Parks and Recreation Assistant Director Parks and Recreation Assistant Director Building Official Fire Chief Fleet Services Director Economic Development Director City Council Minutes December 14, 2009 Page 2 Call to Order Mayor Trevino called the work session to order at 5:30 p.m. A.1 Discuss Items from Regular City Council Meeting Agenda Item B.7, GN 2009-089 -Mayor Trevino questioned the wording of the resolution. There was discussion on why the resolution referred to Quad Cities rather than focusing on the City's new direction. Staff advised that the City was following suit with the resolution approved by Richland Hills but that the language in the resolution could be revised. Item was removed from the Consent Agenda during the regular Council meeting and tabled. The resolution will be revised to remove the reference to Quad Cities and resubmitted to Council at a future meeting for consideration. A.2 IR 2009-122 Review Economic Development Marketing Materials for Use at Industry Events Mr. Craig Hulse, Economic Development Director, presented a PowerPoint presentation updating the Council on the City's Economic Development branding efforts. Council was advised progress in 2009 included the launching of a new ED website in February, a Video Tour Book in July, targeted advertising in October and in November a new marketing brochure and trade show exhibit. The marketing brochure promotes North Richland Hills as the place to do business and includes maps depicting North Richland Hills' advantageous, central location, traffic counts, updated demographics, NRH's buying power compared to Dallas and Tarrant counties, available incentives and commercial broker and business testimonials. There were no questions from the Council. A.3 IR 2009-124 Discussion of the Southside Community Center Planning Options Mr. Jared Miller, Assistant City Manager, Ms. Vickie Loftice, Managing Director and Steve Brown, Library Director presented a PowerPoint presentation on planning options for the Southside Community Center. Council was reminded that the facility has approximately 28,000 square feet of usable space and 8,500 square feet of additional space for storage. Staff is seeking direction on a proposed recreation component and operating model, selection of library services model and a target opening date for the community center. Staff advised of recommended amenities for the recreation component, possible hours of operation, staffing levels, costs of providing services and the anticipated age groups that would be served. Four options were presented for the library services component. Council was advised of three different potential target audiences for library services and the different demographic impacts on service. The four options discussed for library services were a Small Branch, eBranch, Reading Room, and estop. Council was advised of the potential audiences for each, staffing City Council Minutes December 14, 2009 Page 3 levels, hours of operation, start up costs, operating costs, projected use levels and services and resources that would be provided. After extensive discussion by the Council, the Council concurred that they did not desire for the facility to open until after the present Recreation Center on the south side had moved to its new location and completely closed. The Council also was in favor of staff conducting over the next six months a survey of the residents on the south side to determine which library service options they favored. Council was also interested in a survey of those residents who no longer use the library to determine why_they stopped using library services. Staff will continue to gather more information for Council to discuss further during the upcoming budget process. A.4 IR 2009-125 Discussion to Amend Sign Ordinance Allowing Digital Billboards along Freeways Mr. Dave Pendley, Building Official, presented a PowerPoint presentation on possible amendments to the sign ordinance that would allow for consolidation and conversion of thirteen existing billboards along Loop 820 and State Highway 121 to digital billboards. Council was advised of the proposed conditions and restrictions. Staff is also recommending a provision restricting the size of digital billboards to the size of their original replacement unless the owners agree to relinquish excess area from other billboards they own in non-freeway areas of the city. Council concurred with all the conditions and restrictions presented and Staff will bring forward the amendments for consideration by City Council via the Sign Review Board. A.5 IR 2009-127 2009 Fiscal Audit Introduction of Auditing Firm and Presentation of Audit Scope Ms. Laury Fiorello, Assistant Finance Director, introduced Mr. Terry Kyle and Mr. Blake Rodgers, with the audit firm of Deloitte & Touche. Mr. Kyle briefly reviewed with Council the scope of the audit process for fiscal year ending September 30, 2009. There were no questions from Council. B.1 Executive Session: The City Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551 Texas Government Code - Pursuant to Section 551.071 to Confer with Attorney to Deliberate Settlement Offer on Home Town Urban Partners Ltd. v City of North Richland Hills Mayor Trevino announced at 6:53 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 to confer with Attorney to deliberate settlement offer on Home Town Urban Partners, Ltd. v. City of North Richland Hills. City Council Minutes December 14, 2009 Page 4 C.0 Adjournment Mayor Trevino adjourned the Executive Session at 6:57 p.m. and announced that that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order December 14, 2009 at 7:06 p.m. ROLL CALL Present: Oscar Trevino Scott Turnage John Lewis Ken Sapp Tom Lombard Tim Barth David Whitson Tim Welch Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 6 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilman Whitson gave the invocation. City Council Minutes December 14, 2009 Page 5 A.2 PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) - 2009 UNITED WAY CAMPAIGN PRESENTED BY COUNCILMAN BARTH Mr. James Edwards, Campaign Chair and Councilman Barth presented to Tim McKinney, President and CEO of United Way Tarrant County and Suzy Salomon, Resource Development Director for the United Way, a check for the 2009 United Way Campaign. Employees from the City raised $42,217.16 for the United Way of Northeast Tarrant County. A.4 SPECIAL PRESENTATION(S) AND RECOGNITIONS) - TEXAS ENVIRONMENTAL HEALTH ASSOCIATION AWARD PRESENTED BY COUNCILMAN SAPP Councilman Sapp recognized the Consumer Health Division of Neighborhood Services for receiving the Texas Environmental Health Association (TEHA) Award of Excellence in Food Safety on December 4, 2009. TEHA recognizes entities throughout Texas that achieve a high degree of professionalism and commitment to the communities they serve; North Richland Hills received the award for small jurisdictions with staff of one to ten. This prestigious award demonstrates the City's commitment to the safety of its citizens as well as highlighting the excellent job city inspectors do to maintain the level of service expected by the community. A.5 SPECIAL PRESENTATION(S) AND RECOGNITIONS) - KEEP NRH BEAUTIFUL HOLIDAY LIGHTING AWARDS PRESENTED BY COUNCILMAN LOMBARD Councilman Lombard and Keep NRH Beautiful Chair Kathy Luppy presented the 2009 Keep NRH Beautiful Christmas Lighting Awards: Bobby and Darma Rowe, 6405 Heidelburg Ct.; Joey Benefiel, 7000 Corona; Frank and Susie Herrera, 6016 Club House Dr.; David and Lisa Cooper, 5647 Cancun Dr.; Jeremy Vanselous, 8209 Euclid Ave.; Larry and Susan Compton, 6737 Brittany Park Ct.; Michael and Vicki Phillips, City Council Minutes December 14, 2009 Page 6 8304 Thornbrook; David and Karen Kirby, 6844 Moss Ln.; Perry and Sherry Christensen, 7616 Oak Knoll Dr. CITIZENS PRESENTATION Jared Miller, Assistant City Manager thanked Council and City staff for their continued support while deployed to Iraq. Mr. Miller presented the Council with a U.S. Flag and a certificate. The certificate certified that the U.S. Flag was flown on April 10, 2009 over the "Victory Over America" Palace on Camp Slayer (Baghdad, Iraq) in honor of the City of North Richland Hills, Texas by the Soldiers of Task Force Jayhawk. A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Lombard removed item B.1 and Mayor Trevino removed item B.7 from the Consent Agenda. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF NOVEMBER 9, 2009 COUNCIL MEETING (REMOVED FROM THE CONSENT AGENDA) B.2 APPROVAL OF MINUTES OF THE NOVEMBER 20, 2009 MEETING WITH THE BUXTON GROUP B.3 PW 2009-048 AWARD BID NO. 10-002 TO JLB CONSTRUCTION IN THE AMOUNT OF $157,533.03 FOR THE BRILEY DRIVE RECONSTRUCTION PROJECT (ST0901) B.4 GN 2009-091 AUTHORIZE THE CITY MANAGER TO SIGN GRANT AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR THE ON-ROAD HEAVY-DUTY REPLACEMENT AND REPOWER PROGRAM -RESOLUTION NO. 2009-040 B.5 PU 2009-045 AUTHORIZE THE PURCHASE OF JOHN DEERE TURF EQUIPMENT THROUGH AUSTIN TURF IN THE AMOUNT OF $215,573.90 B.6 PU 2009-046 AWARD BID NO. 10-013 FOR POLICE MOTORCYCLES IN THE AMOUNT OF $67,692 TO AMERICAN EAGLE RAREFY-DAVIDSON City Council Minutes December 14, 2009 Page 7 B.7 GN 2009-089 APPROVE RESOLUTION 2009-042 ADOPTING COOPERATIVE INTERLOCAL GOALS FOCUSED ON THE GROWTH AND REVITALIZATION OF NEIGHBORHOODS, BUSINESSES AND INFRASTRUCTURE (REMOVED FROM THE CONSENT AGENDA) B.8 GN 2009-094 AUTHORIZE THE CITY MANAGER TO EXECUTE A JOINT RESOLUTION WITH TARRANT COUNTY FOR 800 MHZ RADIO MAINTENANCE SERVICES B.9 GN 2009-095 APPROVE A RESOLUTION SUPPORTING THE TEXAS HIGH SPEED RAIL AND TRANSPORTATION CORPORATION'S EFFORTS TO IMPROVE CONNECTIVITY IN THE STATE OF TEXAS THROUGH THE DEVELOPMENT OF HIGH-SPEED INTERCITY PASSENGER RAIL AT DALLAS/FORT WORTH INTERNATIONAL AIRPORT -RESOLUTION NO. 2009-037 MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN EARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVAL OF MINUTES OF NOVEMBER 9, 2009 COUNCIL MEETING APPROVED Councilman Lombard advised Council that he had read the information and reports at the November 9, 2009 Council Meeting and the minutes stated Mayor Pro Tem Turnage read the announcements. COUNCILMAN LOMBARD MOVED TO APPROVE THE MINUTES OF THE NOVEMBER 9, 2009 COUNCIL MEETING WITH THE CORRECTION TO THE READING OF THE INFORMATION AND REPORTS. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. B.7 GN 2009-089 APPROVE RESOLUTION 2009-042 ADOPTING COOPERATIVE INTERLOCAL GOALS FOCUSED ON THE GROWTH AND REVITALIZATION OF NEIGHBORHOODS, BUSINESSES AND INFRASTRUCTURE TABLED City Council Minutes December 14, 2009 Page 8 Mayor Trevino advised Council that he would like the item tabled so that staff could have the opportunity to correct the reference to Quad Cities. COUNCILMAN LEWIS MOVED TO TABLE ITEM B.7. COUNCILMAN WELCM SECONDED THE MOTION.. MOTION TO TABLE CARRIED 7-0, PUBLIC HEARINGS C.1 SUP 2009-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE COMMUNITY ENRICHMENT CENTER FOR A SPECIAL USE PERMIT FOR A SOCIAL SERVICE AGENCY WITH TEMPORARY HOUSING (LOCATED AT 7500 MAPLEWOOD AVENUE - 4.5 ACRES.) ORDINANCE NO. 3082 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Randy Clinton, Executive Director of the Community Enrichment Center, 1531 Lakeview, Keller, Texas came forward. The address for the CEC is 6250 NE Loop 820, North Richland Hills, Texas. He advised Council that the Community Enrichment Center was in the processing of purchasing an apartment complex which would be used as temporary housing for those in need. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner, summarized the item. The Community Enrichment Center (CEC) is in the process of purchasing the Emerald Run Apartments located at 7500 Maplewood Avenue and is requesting a Special Use Permit (SUP) in order to provide social services with temporary housing at the existing apartment complex. The CEC serves and works with families through social programs known as Open Arms and Adopt-A-Family programs. The primary services that the CEC provides through these programs is transitional housing and on-site case management for families in need. For the most part the families consist of single mothers with children. There will also be dwelling units provided to serve senior citizens in need of affordable housing. The CEC primarily intends to serve the types of families mentioned above, but there will be some existing apartment tenants who currently occupy the apartment complex. The CEC plans to have strict rules and guidelines established and implemented that all tenants will be required to follow. New tenants and programs will be transitioned to the site and existing tenants will be allowed to occupy the current buildings under the R7MF base zoning district permitted uses. City Council Minutes December 14, 2009 Page 9 Of the twelve (12) multi-family structures within the complex two (2) will have partial conversions to create office areas to be used for some of the support services CEC offers. The two buildings to be used are identified on the SUP site plan. The CEC is also stipulating that only the following two programs will be allowed to be added under the SUP and understands that any expansion or addition of new programs would require City Council approval through a revised SUP. Specific programs allowed will be: 1. Transitional and permanent housing for families with children 2. Affordable housing for disabled and senior adults The CEC plans to do various upgrades to the property. Some of the planned upgrades include repairs to fencing, patio and stair railings, improving dumpster areas. In addition, the applicant is willing to agree that the special use permit is tied to the Community Enrichment Center programs and ownership by the CEC. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM TURNAGE MOVED TO APPROVE SUP 2009-00$, ORDINANCE NO. 3082. COUNCILMAN LEWIS SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7-O. C.2 ZC 2009-10 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM RAYMOND LUKENSOW FOR A ZONING CHANGE FROM AG - (AGRICULTURAL) TO R-1 (SINGLE-FAMILY RESIDENTIAL) FOR TRACT 2A3 IN THE A. HOOD SURVEY (LOCATED AT 7945 SMITHFIELD ROAD - 2.042 ACRES.) -ORDINANCE NO. 3081 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Ray Lukensow, 7945 Smithfield Rd, came forward requesting a zoning change from AG to R-1 in order to subdivide the property and sell one portion for future development. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner, presented the item. The applicant, Mr. Raymond Lukensow, is requesting a zoning change on a 2.042 acre parcel from AG (agricultural) City Council Minutes December 14, 2009 Page 10 to R-1 (single-family). The northern portion of the tract is currently developed as the site of the Lukensow's residence. The zoning change request will bring the property into a residential zoning district. The southern undeveloped portion of the tract is being proposed to be subdivided off by plat (which is running concurrently with this zoning change request) in order to construct a new single-family residence. The Code of Ordinances requires that AG zoned property be zoned into a classification other than AG in order for it to be subdivided and to permit the construction of a residential dwelling. The Planning and Zoning Commission recommended approval by a 6-0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WELCH MOVED TO APPROVE ZC 2009-010; ORDINANCE NO. 3081. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O, PLANNING & DEVELOPMENT D.1 FP 2009-06 CONSIDERATION OF A REQUEST FROM RAYMOND LUKENSOW TO APPROVE A FINAL PLAT OF LOTS 2 & 3, BLOCK 1, BATHMAN ADDITION AND A VARIANCE FOR THE CONNECTION TO CITY SEWER SERVICES (LOCATED AT 7945 SMITHFIELD ROAD - 2.042 ACRES.) APPROVED Eric Wilhite, Chief Planner, summarized the item. The property owner, Raymond Lukensow, is requesting approval of a final plat fora 2.042 acre tract. This final plat will subdivide the 2.042 acre tract into two lots. The platted lot directly south of this property had the designation of Lot 1, Block 1, Bathman Addition and this plat will create Lots 2 and 3, Block 1, of the Bathman Addition. Lot 3 will include the portion of the property that is currently developed with the single-family residence that Mr. Lukensow currently resides. Lot 2 will be purchased by another party for a future single-family residence. This property has a zoning change request running concurrently with the plat. The applicant is requesting a variance to extend public sewer facilities to the proposed lots on the basis of conflicts with an existing water line and an Atmos gas main. The existing home on Lot 3 is currently served by a septic system. The applicant has verified with Tarrant County that the proposed lot configuration will be conducive to be served by septic systems and will be required to follow all Tarrant County rules and regulations concerning the construction of a new septic system to serve Lot 2. City Council Minutes December 14, 2009 Page 11 Section 110-42 of the sub-division ordinance provides for variances from regulations when requested. In order to consider and grant a variance the section establishes specific conditions that shall exist and findings made in order for the City Council to approve the variance request. These conditions are: 1. The conditions upon which the request for a variance is based are unique to the property and are not applicable generally to other properties; 2. A tract has peculiar physical surroundings; 3. Where a hardship to the owner would result rather than a mere inconvenience; 4. The variance will not have an adverse effect on the intent of the subdivision provisions or the comprehensive land use plan. The Planning and Zoning Commission recommended approval of plat and variance request by a 6-0 vote. COUNCILMAN WELCH MOVED TO APPROVE FP 2009-06 WITH THE VARIANCE REQUEST WITH THE FINDINGS THAT THE CONDITIONS UPON WHICH THE VARIANCE REQUEST IS BASED ARE UNIQUE TO THE PROPERTY AND ARE NOT APPLICABLE GENERALLY TO OTMER PROPERTIES; THE TRACT HAS PECULIAR PHYSICAL SURROUNDINGS; A HARDSHIP TO THE OWNER WOULD RESULT RATHER THAN A MERE INCONVENIENCE; AND THE VARIANCE WILL NOT HAVE AN ADVERSE EFFECT ON THE INTENT OF THE SUBDIVISION PROVISIONS OR THE COMPREHENSIVE LAND USE PLAN.. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. D.2 RP 2009-04 CONSIDERATION OF A REQUEST TO APPROVE A REPEAT OF LOT 1, BLOCK AB, VENUE AT HOME TOWN ADDITION INTO LOTS 1 R1 AND 1 R2, BLOCK AB, VENUE AT HOME TOWN ADDITION (LOCATED AT 9101 BOULEVARD 26 - 8.554 ACRES.) APPROVED Eric Wilhite, Chief Planner, summarized the item. The applicant, Venue at Home Town Limited, is requesting a replat of what is currently a large single lot that includes the mixed-use, multi-family, and commercial structures of the Venue development in Home Town, into two separate lots (Lots 1 R1 and 1 R2, Block AB). The purpose for subdividing the development as indicated by the property owner is for refinancing of the commercial portion. Since the original development was platted as one large lot, all access and parking areas functioned as one lot. Since the one larger lot is being subdivided into two smaller lots additional cross access easements will need to be dedicated on the plat. In addition a Parking Rights Agreement was created by separate instrument and was recorded and filed in order to provide for adequate parking for each lot. Each new lot will be required to comply with the Home Town zoning. The Planning and Zoning Commission recommended approval by a 6-0 vote. City Council Minutes December 14, 2009 Page 12 COUNCILMAN LEWIS MOVED TO APPROVE RP 2009-04. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-Q. PUBLIC WORKS E.1 PW 2009-046 AWARD BID NO. 10-001 FOR THE ODELL STREET DRAINAGE IMPROVEMENTS PROJECT IN THE AMOUNT OF $454,863.00 TO MCCLENDON CONSTRUCTION CO. APPROVED Mr. Greg VanNieuwenhuize, Assistant Public Works Director, presented the item. Item is to consider award of bid for the Odell Street Drainage improvements project. The City requested bids in accordance with city policy and bids were received from 7 firms. The City's engineering consultant, Birkhoff, Hendricks & Conway reviewed and evaluated the bids and is recommending award of contract to McClendon Construction Co. in an amount of $454,863.00. COUNCILMAN LOMBARD MOVED TO APPROVE PW 2009-046. COUNCILMAN SAPP SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7-0. E.2 PW 2009-047 APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE PARTIAL FUNDING OF CONSTRUCTION OF THE NORTH TARRANT PARKWAY PROJECT APPROVED Mr. Greg VanNieuwenhuize, Assistant Public Works Director, presented the item. The current North Tarrant Parkway Project is partially funded with Tarrant County bond funds. In order to receive these bond funds, Tarrant County requires the execution of an Interlocal Agreement between Tarrant County and the City of North Richland Hills. The Interlocal Agreement from Tarrant County lays out the terms of reimbursement of the available $14,095,000 in Tarrant County bond funds. COUNCILMAN WELCH MOVED TO APPROVE PW 2009-047. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes December 14, 2009 Page 13 E.3 PW 2009-049 RESCIND THE AWARD OF PROJECT RFB NO. 09-041 TO UTILITY CONSTRUCTION SERVICES OF TEXAS, INC., IN THE AMOUNT OF $782,852.50 FOR THE CONSTRUCTION OF THE HOLIDAY LANE /IRON HORSE BOULEVARD WATER LINE PROJECT (UT0806) AND AWARD THIS PROJECT TO BRISTOW CONTRACTING, LLC IN THE AMOUNT OF $846,642.00 APPROVED Mr. Greg VanNieuwenhuize, Assistant Public Works Director, presented the item. Item is to consider award of bid for the construction of the Holiday Lane /Iron Horse Boulevard water line project. The City requested bids in accordance with city policy and bids were received from 19 firms. On September 28, 2009, the City Council awarded the Project to Utility Construction Services of Texas, Inc. ("UCS") in the amount of $782,852.50. Following this award, staff had the appropriate contractual documents sent to UCS for their and their bond company's execution. However, UCS became unresponsive to both the City and the City's consultant and UCS failed to execute the contractual documents for this project. Staff contacted the second lowest bidder, Bristow Contracting, who indicated that they would honor their bid beyond the 60-day requirement. Staff is recommending award of bid to Bristow Contracting, LLC in the amount of $846,642.00 MAYOR PRO TEM TURNAGE MOVED TO 1) RESCIND THE AWARD OF PROJECT RFB NO. 09-041 TO UTILITY CONSTRUCTION SERVICES OF TEXAS, INC, IN THE AMOUNT OF $782,852.50 FOR THE CONSTRUCTION OF THE HOLIDAY LANE I IRON HORSE BOULEVARD WATER LINE PROJECT (UT0806); 2) AWARD THE HOLIDAY LANE /IRON HORSE BOULEVARD WATER LINE PROJECT (UT0806) TO BRISTOW CONTRACTING, LLC IN THE AMOUNT OF $846,642.00; AND 3) AUTHORIZE THE CITY MANAGER TO EXECUTE THE REQUIRED AGREEMENT WITH BRISTOW CONTRACT, LLC. COUNCILMAN EARTH SECONDED THE MOTION. MOTION TO APRROVE CARRIED 7-Q. GENERAL ITEMS F.1 GN 2009-090 APPROVE A RESOLUTION AUTHORIZING THE 'BUSINESS IMPROVEMENT AND GROWTH PROGRAM' PROMOTING TARGETED ECONOMIC DEVELOPMENT TO LOCAL BUSINESSES -RESOLUTION NO. 2009-039 APPROVED Craig Hulse, Economic Development Director, summarized the item. The Business Improvement and Growth (BIG) program aims to enhance mature commercial corridors by utilizing reserves to encourage private commercial re-investment. BIG is a matching grant program that focuses on non-conforming sign removal, conforming sign City Council Minutes December 14, 2009 Page 14 construction and fagade improvements. Currently only businesses along Boulevard 26, Davis Boulevard and Rufe Snow all south of Mid Cities are eligible for the program. Albeit successful within this eligible designated area, Glenview Drive and Bedford- Euless Road could also benefit from the program. Staff is recommending approval of Resolution No. 2009-039 extending the BIG program to businesses on Glenview Drive and Bedford-Euless Road. COUNCILMAN EARTH MOVED TO APPROVE GN 2009-090; RESOLUTION NO. 2009-039. COUNCILMAN LOMBARD SECONDED THE MOTION, MOTION TO APPROVE CARRIED 7-O. F.2 GN 2009-093 APPROVE INVESTMENT STRATEGY AND INVESTMENT POLICY - RESOLUTION NO. 2009-041 APPROVED Larry Koonce, Finance Director, summarized the item. The Public Funds Investment Act ("PFIA") requires that the City Council review and adopt the City's Investment Strategy and Investment Policy annually. Occasional legislative changes in the PFIA, as well as changes in the economic environment affecting investment decisions, require revisions to the Investment Strategy and Investment Policy. The Investment Committee has reviewed these revisions and recommends adoption. COUNCILMAN WHITSON MOVED TO APPROVE G'N 2009-093, RESOLUTION NO, 2009-041.. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0, F.3 PU 2009-044 AWARD BID NO. 09-043 EMERGENCY MEDICAL SERVICES BILLING AND COLLECTIONS SERVICES TO ADPI-INTERMEDIX APPROVED Larry Koonce, Finance Director, summarized the item. The item is to consider the award of bid for emergency medical services billing and collections services. The City requested Requests for Proposals in accordance with city policy and proposals were received from 2 firms. The Finance Department, Fire Department and Information Services Department reviewed and evaluated the proposals and is recommending award of bid to Adpi-Intermedix. City Council Minutes December 14, 2009 Page 15 MAYOR PRO TEM TURNAGE MOVED TO APPROVE PU 2009-044... COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.4 GN 2009-092 CONSIDER AMENDMENT TO CHAPTER 104 GAS WELL DRILLING AND PRODUCTION -ORDINANCE NO. 3083 APPROVED John Pitstick, Planning and Development Director, summarized the item. The proposed ordinance is to clarify local gas pipeline regulations and fees regarding gas pipeline crossings of city rights-of-way. This ordinance only deals with regulations regarding pipeline crossings in public rights-of-way. Pipeline agreements regarding city owned properties including park lands and other sites will be considered on an individual basis separate from this ordinance. COUNCILMAN SAPP MOVED TO APPROVE GN 2009-092; ORDINANCE NO. 30$3. COUNCILMAN LOMBARD SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7-O. F.5 PU 2009-047 AWARD OF CONTRACT TO BYRNE CONSTRUCTION FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE DESIGN AND CONSTRUCTION OF THE NEW RECREATION CENTER APPROVED Vickie Loftice, Managing Director, presented the item. The item is to consider the award of a contract for construction manager at risk services for the design and construction of the new recreation center. The City requested Requests for Qualifications (RFQ's) in accordance with city policy and proposals were received from 18 firms. The City's selections committee reviewed and evaluated the proposals and is recommending award of contract to Byrne Construction. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2A09-047. COUNCILMAN WHITSON SEGONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes December 14, 2009 Page 16 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Mayor Pro Tem Turnage made the following announcements. NRH2O's 2010 Season Passes are now on sale. Purchase your pass before December 24th and receive a discount, plus a souvenir bottle and free tickets for friends. For more information, please call 817-427-6500 or visit www.nrh2o.com. City Hall and other non-emergency City offices will be closed for the holidays on Friday, December 25th and Friday, January 1St. Garbage and recycling will not be collected on Christmas Day or New Year's Day. Collections will shift to Saturday instead. The December 28th City Council Meeting has been cancelled. The next meeting is scheduled for January 11th at 7 p.m. Kudos Korner -Dispatcher Kim Killion, Police Department. A resident called to thank Kim for her assistance and professionalism during a 9-1-1 call. The resident had called 9-1-1 because a family member stopped breathing. Kim instructed the resident on how to perform CPR and kept her calm until paramedics arrived. The resident was very grateful for Kim's professionalism and calming presence which helped to save her family member's life. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:47 p ~p~,~ ~~~ ec~`~HLgN~',, Oscar Trevino -Mayor r ~'~ f` l ',~'`I` L S z y ~ h City Secretary