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CC 2010-03-22 Agendas
CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 22, 2010 6:00 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2010-021 Overview of Open Meetings Act (20 Minutes) A.3 IR 2010-022 Police Department 2009 Annual Report (10 Minutes) B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation -New Jonathan's Enterprises v. City of North Richland Hills (No. 342 244054-10) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland HiIJ,s, Texas in compliance with Chapter 551, Texas Government Code on March 19, 2010 at ~' Sd CJ m . City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. NRH City Council Agenda -March 22, 2010 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 22, 2010 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ^ City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. A.0 Call to Order -Mayor Pro Tem Turnage A.1 Invocation -Councilman Whitson A.2 Pledge -Councilman Whitson A.3 Special Presentation(s) and Recognitions) -Proclamation recognizing March for Meals Awareness Month presented by Councilman Sapp A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items. listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. NRH City Council Agenda -March 22, 2010 Page 2 of 4 B.1 Approval of Minutes of March 8, 2010 City Council Meeting B.2 PW 2010-014 Award of Project RFB No. 10-017 to McClendon Construction, Inc. in the Amount of $483,686.75 for the Construction of the Colorado Boulevard Street Reconstruction Project (ST0903) B.3 PW 2010-015 Award a Professional Services Agreement to DeOtte, Inc. in the amount of $181,565.00 for the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909) C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2010-018 Approval of Expansion of Neighborhood Initiative Program -Resolution No. 2010-013 F.2 GN 2010-020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation -Resolution No. 2010-015 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements -Councilman Welch H.2 Adjournment All items on the agenda are for discussion and/or action. NRH City Council Agenda -March 22, 2010 Page 3 of 4 Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 19, 2010 at : 5~ a)')'i . ~~~~a, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. NRH City Council Agenda -March 22, 2010 Page 4 of 4 City of North Richland Hills City Council Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, March 22, 2010 6:00 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2010-021 Overview of Open Meetings Act (20 Minutes) A.3 IR 2010-022 Police Department 2009 Annual Report (10 Minutes) B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - New Jonathan's Enterprises v. City of North Richland Hills (No. 342 244054-10) C.0 Adjournment CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. A.1 Subject: Discuss Items from Regular City Council Meeting INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2010-021 Date: March 22, 2010 Subject: Overview of Open Meetings Act At the February Mayor's Council meeting, the Mayor of Euless mentioned to those in attendance the importance of being familiar with the Open Meetings Act. There have been several instances lately where city councils have been accused of violating this law. To make sure everyone is familiar with the requirements, we have asked George Staples to provide a brief review of the Open Meetings Act during the work session. Respectfully Submitted, Patricia Hutson City Secretary ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~ INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2010-022 Date: 03/22/2010 Subject: Police Department 2009 Annual Report On Monday night the North Richland Hills Police Department Annual Report for 2009 will be presented to Council. This Annual Report provides a snapshot of the Police Department's activity during calendar year 2009. It shows a variety of activity measurements indicating the effort of the dedicated Police Department employees. There was a decrease in both overall crime and Part I offenses during 2009 when compared to the previous year. These numbers are reported in traditional Uniform Crime reporting (UCR) format and the new National Incident based Reporting System (NIBRS). During 2009, there was continued improvement both in efficiency and effectiveness in serving the community. The Police Department programs and accomplishments are detailed within the report. You and the community can be proud of the police department. Thanks to each member of the City Council for your continuing support. Respectfully Submitted, ~~ Jimmy Perdue Public Safety Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~ CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. B.0 Subject: EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. B.1 Subject: Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation -New Jonathan's Enterprises v. City of North Richland Hills (No. 342 244054-10) CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. C.0 Subject: Adjournment City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, March 22, 2010 7:00 P.M. A.0 Call to Order - Mayor Pro Tem Turnage A.1 Invocation -Councilman Whitson A.2 Pledge -Councilman Whitson A.3 Special Presentation(s) and Recognitions) -Proclamation recognizing March for Meals Awareness Month presented by Councilman Sapp A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent A_ eq nda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of March 8 2010 City Council Meeting B.2 PW 2010-014 Award of Project RFB No. 10-017 to McClendon Construction, Inc. in the Amount of $483 686.75 for the Construction of the Colorado Boulevard Street Reconstruction Project (ST0903) B.3 PW 2010-015 Award a Professional Services Agreement to DeOtte, Inc. in the amount of $181 565.00 for the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909) C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2010-018 Approval of Expansion of Neighborhood Initiative Program - Resolution No. 2010-013 F.2 GN 2010-020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation -Resolution No. 2010-015 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements -Councilman Welch H.2 Adjournment CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Mayor Pro Tem Scott Turnage Agenda No. A.0 Subject: Call to Order -Mayor Pro Tem Turnage CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Councilman David Whitson Agenda No. A.1 Subject: Invocation -Councilman Whitson CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Councilman David Whitson Agenda No. A.2 Subject: Pledge -Councilman Whitson CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Councilman Sapp Council Meeting Date: 3-22-2010 Agenda No. A.3 Subject: Special Presentation(s) and Recognitions) -Proclamation recognizing March for Meals Awareness Month presented by Councilman Sapp March for Meals is an annual national campaign promoted by Meals on Wheels to raise awareness of senior hunger and to encourage local awareness of the program. Ms. Natalie Carrol, representing Meals on Wheels, will attend the March 22, 2010 City Council meeting to receive a proclamation recognizing March for Meals Awareness Month. I'~I RH CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, Meals On Wheels, Inc., prepares and delivers meals to elderly and disabled persons who are unable to prepare meals for themselves; and WHEREAS, for the past thirty-seven years the citizens of Tarrant County have benefited from the delivery of over 11 million meals to our homebound neighbors; and WHEREAS, this organization has a volunteer force of over 5,000 persons who donate their time, vehicle, gasoline and energy to deliver over 985,000 hot meals to Tarrant County residents annually; and WHEREAS, Meals On Wheels case managers make over 12,000 home visits annually to act as advocates for clients; and WHEREAS, no client is ever refused service because of inability to pay; and WHEREAS, these efforts have resulted in the improvement in the lives of the homebound and disabled in Tarrant County with continued personal independence, daily visits by caring volunteers, well-balanced meals, and the assistance of professional case managers. NOW, THEREFORE, BE IT RESOLVED, that I Oscar Trevino, Mayor of the City of North Richland Hills do hereby proclaim the month of March 2010 as "MARCH FOR MEALS AWARENESS MONTH IN NORTH RICHLAND HILLS" IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 22nd day of March 2010. Oscar Trevino, Mayor CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. A.4 Subject: Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 3-22-2010 Agenda No. A.5 Subject: Removal of Item(s) from Consent Agenda CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. B.0 Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. B.1 Subject: Approval of Minutes of March 8, 2010 City Council Meeting Recommendation: To approve the minutes of the March 8, 2010 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -MARCH 8, 2010 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the Stn day of March, 2010 at 5:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Craig Hulse Economic Development Director Chris Amarante Facilities & Construction Director Greg VanNieuwenhuize Assistant Public Works Director Eric Wilhite Chief Planner Jamie Brockway Purchasing Manager Sean Hughes Emergency Management Coordinator Absent: Tom Lombard Council, Place 3 Call to Order Mayor Trevino called the work session to order at 5:00 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.2 IR 2010-018 2010 Bond Sale (5 Minutes) Mr. Larry Koonce, Finance Director, updated Council on the proposed bond sale. The recommended debt issuance includes budgeted General Obligation Bond projects in the amount of $6,025,000 and Certificates of Obligation projects in the amount of $23,740,000 for a total of $29,765,000. The General Obligation bonds are all voter approved and include 2003 bond election street projects. The Certificates of Obligation includes funds for equipment replacement, utility water and wastewater projects, drainage projects, NRH20 strategic plan projects, TIF 1 expansion projects and the TIF 2 recreation center project. The debt service payments for the Certificates of Obligation bonds will be made from the Aquatic Park Fund, Drainage Utility Fund, Fleet Fund, TIF 1 taxes, TIF 2 taxes and Utility Fund. Mr. Koonce briefly reviewed with Council projects that had been revised since the adopted 2009-10 Capital Projects Budget. A resolution will be recommended for approval at the March 22 council meeting authorizing the intent to sell the Certificates of Obligation. There were no questions from the Council. A.3 IR 2010-019 Review City of North Richland Hills 'Shop NRH' Program (15 Minutes Mr. Craig Hulse, Director of Economic Development, presented Shop NRH, a shop local initiative for both North Richland Hills residents and businesses. The program is a website that provides to residents discounts from North Richland Hills businesses that would not necessarily be available to the general public. The website was developed by 365 Schedule Unlimited (SKEDS), a NRH business. Mr. Hulse introduced Mr. Daniel Rusnak, a Hometown resident, who developed a shop local initiative within Hometown, and is the inspiration for the Shop NRH program. At the request of Mayor Trevino, Mr. Rusnak briefed Council on his efforts to promote a shop local initiative within Hometown. Mr. Hulse introduced Stephen Chambers, Daniel Cocanougher, Brad Dodd and John Cooper from 365 Schedule Unlimited. Staff has worked with SKEDS to develop the web enabled tool not yet available on the market place with SKEDS agreeing to provide a license and on-going support with plans to serve other cities on a fee basis. Ms. Kristin Weegar, Marketing & Research Coordinator, presented the new website to Council. In response to questions from Council, Staff advised that the website would be audited on a regular business to restrict the site to North Richland Hills businesses only. A.4 IR 2010-020 Emergency Management Update (5 Minutes) Mr. Sean Hughes, Emergency Management Coordinator, provided an update on the City's emergency management preparedness, prevention and response efforts. Councilman Sapp commented on citizens' appreciation of the Code Red service and questioned if a severe weather service link could also be placed on the City's website. Mr. Hughes advised a link to the National Weather Service would be placed on the City's website to provide additional access service to severe weather. B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners Ltd vs City of North Richland Hills (No. 096-236530-09); 2) Arcadia Land Partners 25 Ltd. et al vs. City of North Richland Hills (No. 067-241297-09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352-237213-09) B.2 Executive Session: Pursuant to Section 551.072 Texas Government Code to Discuss Land Acquisition in the area of 6701 Davis Blvd Mayor Trevino announced at 5:28 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 for consultation with attorney regarding pending litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096-236530-09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067-241297-09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352-237213-09) and Section 551.072 to discuss land acquisition in the area of 6701 Davis Blvd. C.0 Adjournment Mayor Trevino announced at 6:47 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order March 8, 2010 at 7:00 p.m. ROLL CALL Present: Absent: Oscar Trevino Scott Turnage John Lewis Ken Sapp Tim Barth David Whitson Tim Welch Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Tom Lombard Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 7 Council, Place 6 City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney Council, Place 3 A.1 INVOCATION Councilman Sapp gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Sapp led the pledge of allegiance. Mayor Trevino recognized Ms. Sally Proffitt from Tarrant County College Northeast and students from her Business Leadership course. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) -PROCLAMATION FOR NATIONAL INTELLECTUAL AND DEVELOPMENT DISABILITIES AWARENESS MONTH PRESENTED BY COUNCILMAN WHITSON Councilman Whitson presented the National Intellectual and Development Disabilities Awareness Month Proclamation to Larissa Paschall, James Butler and Blaine Postma from the Self-Advocate Leaders of Today (S.A.L.T.) Group. A.4 SPECIAL PRESENTATION(S) AND RECOGNITIONS) -RECYCLE MORE SCHOOL ART CONTEST WINNERS PRESENTED BY COUNCILMAN BARTH Councilman Barth and Justin Welborn, Keep NRH Beautiful Commission Member recognized the Recycle More School Art Contest winners. A.5 SPECIAL PRESENTATION(S) AND RECOGNITIONS) -PROCLAMATION FOR MAYOR'S HEALTH & FITNESS INITIATIVE -PRESENTED BY MAYOR PRO TEM TURNAGE Mayor Pro Tem Turnage presented the Mayor's Health & Fitness Initiative Kickoff Proclamation to Vickie Loftice, Managing Director. Ms. Loftice spoke briefly on the Mayor's Health & Fitness Initiative Program which promotes healthier living in NRH. A.6 CITIZENS PRESENTATION None. A.7 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF FEBRUARY 2, 2010 COMMUNITY MEETING. B.2 APPROVAL OF MINUTES OF FEBRUARY 22, 2010 CITY COUNCIL MEETING. B.3 GN 2010-019 RESOLUTION ESTABLISHING A NO BUILD ZONE AROUND LITTLE BEAR CREEK PARK GAS WELL PAD SITE -RESOLUTION NO. 2010-014. MAYOR PRO TEM TURNAGE MOVED TO APPROVE THE. CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-(}. PUBLIC HEARINGS C.1 ZC 2010-01 APPEAL HEARING AND CONSIDERATION OF A REQUEST FROM ROBERT AND KARAH NORDYKE FOR A ZONING CHANGE FROM R-3 -SINGLE FAMILY TO R-1-S -SPECIAL SINGLE FAMILY FOR TRACT 2G7, ABSTRACT 953 (LOCATED AT 6613 HARMONSON ROAD -1.25 ACRES.) -ORDINANCE NO. 3089 DENIED Mayor Trevino opened the public hearing and called for the applicant to come forward. Robert and Karah Nordyke came forward. Mr. Nordyke turned in a petition to the City Secretary signed by neighbors in favor of the rezoning change. Mr. Nordyke explained that the potential buyer of the property is requesting a rezone in order to have a horse on the property. A fence will be built to secure the animal. He was available to answer any questions Council may have. Eric Wilhite, Chief Planner, presented the item. The applicants, Robert and Karah Nordyke, are requesting a zoning change on a 1.249 acre parcel where they currently reside from R-3 (single family) to R-1-S (special single family). Currently the Nordykes are in negotiations to sell the property. As a condition of the sale the perspective purchasers requested that the Nordykes secure a zoning classification which would permit the purchasers to keep livestock on the property. The prospective purchasers indicated they desire to keep one or two horses on the property. Section 118-331 (b) of the North Richland Hills Code of Ordinances states that R-1-S zoning allows for the keeping of livestock in a residential setting. This parcel meets the one (1) acre area minimum for R-1-S zoning, as well as the minimum lot width of 85 feet (the subject tract is 90 feet in width). Any livestock kept in R-1-S zoning is also subject to all the provisions in Chapter 14 Animals, which includes provisions for health, sanitation and stables. A petition of protest has been submitted that includes the signatures of twenty percent (20%) (14 out of 25) of the surrounding property owners within two hundred (200) feet of the subject property. The Planning and Zoning Commission recommended denial by a vote of 5-1. A letter of appeal to the Planning and Zoning Commission's action has been received from the applicant. Mayor Trevino called for anyone wishing to speak in favor of the applicant to come forward. Daniel Bennett, 8116 Irish Circle, Fort Worth came forward. Mr. Bennett is the potential buyer for the property and would like to place one horse on the property. A fence would be built to secure the horse. Mayor Trevino called for anyone wishing to speak against the request to come forward. The following individuals came forward to speak in opposition: Shawna Houston, 3908 Lochridge Court, North Richland Hills Cindy Thomas, 3912 Lochridge Court, North Richland Hills Ms. Houston and Ms. Thomas backyards back up to the property. Both had concerns on safety, property values, odor and future owners use of the property once the property was rezoned. Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM TURNAGE MOVED TO DENY THE APPEAL; ZC 2010-01. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO DENY CARRIED 5-1; COUNCILMAN LEWIS VOTING AGAINST THE DENTAL. C.2 ZC 2010-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM LIFE CHURCH FOR A ZONING CHANGE FROM R-2 -SINGLE FAMILY TO U -SCHOOL, CHURCH, INSTITUTIONAL FOR LOT 1, BLOCK 1, HOUSE OF GRACE ADDITION (LOCATED AT 7850 DAVIS BOULEVARD - 7.45 ACRES.) -ORDINANCE NO. 3088 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Roger Lewis, 8525 Castle Creek Road, North Richland Hills, came forward. Mr. Lewis explained that the church property was not zoned correctly and with the request for a new electronic message board the zoning had to be changed in order to have a electronic message board. He was available to answer any questions Council may have. Eric Wilhite, Chief Planner, presented the item. Life Church currently owns a total of 11.406 acres. Only 7.45 acres of its ownership is currently platted and developed with a church building and parking areas. The remaining area is undeveloped and unplatted. The church is requesting a zoning change on the developed and platted portion. While churches are a permitted land use in the R-2 (single family) zoning district other code regulations can be affected. At this time, the church desires to install a monument sign with an electronic message board. Chapter 106 Signs Section 106-12 only permits this type of signage, outside the freeway overlay zoning district, in U (school, church, institutional) zoning. Therefore the church is requesting this U zoning. This zoning change will also place the development in a more appropriate zoning district for the land use that exists and what the property is being used for. Planning and Zoning Commission recommended approval by a 6-0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN SAPP MOPED TO APPROVE ORDINANCE N'O. 3088. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. C.3 PW 2010-013 PUBLIC HEARING AND ACTION ON ORDINANCE AMENDING LAND USE ASSUMPTIONS, CAPITAL IMPROVEMENTS PLANS AND IMPACT FEES FOR WATER AND WASTEWATER AND AMEND IMPACT FEE REGULATIONS - ORDINANCE NO. 3090 APPROVED Mayor Trevino opened the public hearing. Greg VanNieuwenhuize, Public Works Assistant Director, summarized the item. The item is to adopt an ordinance which approves 1) land use assumptions, 2) capital improvement plans for water and wastewater, 3) impact fee rates for water and wastewater, and 4) amends the City's impact fee regulations. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WELCH MOVED TO APPROVE PW 2010-013; ORDINANCE NO. 3090. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. PLANNING & DEVELOPMENT D.1 FP 2010-01 CONSIDERATION OF A REQUEST FROM DAVID THORNE TO APPROVE A FINAL PLAT OF LOT 2, BLOCK 1, THORNE ADDITION (LOCATED IN THE 6500 BLOCK OF CRANE ROAD -1.43 ACRES.) APPROVED Mr. Ernest Hedgcoth representing the property owner came forward and was available to answer any questions. Eric Wilhite, Chief Planner summarized the item. The property owner, David Thorne, represented by Ernest Hedgcoth, is requesting approval of a final plat fora 1.428 acre tract. This action will plat the remaining lot of two lots that were preliminary platted last year. The preliminary plat for both lots and final plat for Lot 1 were approved by City Council in November of 2009. Platting the property will bring it into conformance with subdivision regulations prior to constructing a single family residence. Planning and Zoning Commission recommended approval by a 6-0 vote. COUNCILMAN LEWIS MOVED TO APPROVE FP 2010-01. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. PUBLIC WORKS E.0 No items for this category. GENERALITEMS F.1 PU 2010-006 AWARD RFB 10-020 TO BBC CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $73,240.00 FOR THE REPLACEMENT CONSTRUCTION OF THE PUBLIC WORKS STORAGE FACILITY. APPROVED Chris Amarante, Director of Facilities and Construction, summarized the item. The item is to consider the award of bid for the replacement construction of the Public Works Dry Material Storage Facility. The storage facility was destroyed by a fire on April 19, 2009 and funding for this project will be provided from the money collected from the insurance claim. The City requested Requests for Bids (RFB's) in accordance with city policy and qualifications were received from five firms. Staff reviewed the proposals and is recommending award of bid to BBC Construction Group, Inc. in the amount of $73,240. COUNCILMAN SAPP MOVED TO APPROVE PU 2010-006. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.2 PU 2010-007 AWARD RFB 10-021 TO AIRWISE HEAT & A/C IN THE AMOUNT OF $55,900 FOR HVAC REPLACEMENT. APPROVED Chris Amarante, Director of Facilities and Construction, summarized the item. The item is to consider the award of bid for the replacement HVAC units at the Fire Administration Building. The City requested Requests for Bids (RFB's) in accordance with city policy and qualifications were received from seven firms. The Facilities and Construction Department reviewed and evaluated the proposals and is recommending award of bid to Airwise Heat & A/C in the amount of $55,900. MAYOR PRO TEM TURNAGE MOVED TO APPROVE PU 2010-007. COUNCILMAN EARTH SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 6-O. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Lewis made the following announcements. The NRH Public Library will host a free workshop for grant writers on Wednesday, March 10th. Registration is not required. Individuals are invited to bring a sack lunch to this workshop, which begins at noon. The library is located at 9015 Grand Avenue. Please call 817-427-6814 for more information. NRH2O continues to search for team members who want a fun job this summer. Applicants must be at least 15 years old. For a list of upcoming job fairs and more information, please visit nrh2o.com/jobs. Volunteers from AARP are continuing to assist residents with their tax returns each Monday through April 12th at the NRH Public Library. To make an appointment or get more information, please call the Library at 817-427-6814. Kudos Korner - Detective Wayne Goodman, Police Department. A card was received from a counselor at Birdville High School thanking Detective Goodman for his presentation to sophomores about staying safe while using the Internet and other technology. The presentation was informative and interesting and the students benefited greatly, the counselor said. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:07 p.m. Oscar Trevino -Mayor ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 3-22-2010 Presented by: Gregory Van Nieuwenhuize Agenda No. B.2 Subject: PW 2010-014 Award of Project RFB No. 10-017 to McClendon Construction, Inc. in the Amount of $483,686.75 for the Construction of the Colorado Boulevard Street Reconstruction Project (ST0903) The Council is being asked to award a construction contract for the CIP Project identified as "Colorado Blvd (Boulevard 26 to Harwood Rd.)" in the Capital Projects Budget. The recommended award amount is less than the amount indicated in the Project's line item for Construction. Background: On March 1, 2010, a Bid Opening was conducted for the Colorado Boulevard Street Reconstruction Project. This Project was originally identified in the City's 2003 Bond Program. The FY2009/2010 Capital Projects Budget identifies $700,000.00 as a construction budget for the reconstruction of Colorado Boulevard from Boulevard 26 to Harwood Road. The amount of the General Obligation bonds to be sold for this project will be reduced by $175,000 to reflect the difference between the original construction budget and the revised construction budget. The Project consists of reconstructing approximately 1,200 lineal feet of an asphalt pavement section with a concrete pavement section in accordance with current city criteria. Additionally, the existing drainage system will be upgraded to meet current standards, including the installation of an overflow flume between two (2) existing houses, and sidewalks will be constructed. As staff has previously indicated, and with City Council concurrence, when a street reconstruction project occurs above existing water and sanitary sewer mains, these mains will be investigated in order to determine their integrity. And, if the main(s) are determined to be in need of replacement, the street project's construction documents will be modified appropriately. For the Colorado Boulevard Project, the water main is PVC and is in good condition. However, the sanitary sewer main is clay and in recent years has become problematic. (Since mid-2006, the maintenance division has responded to in excess of 80 work orders on this section of sanitary sewer.) Notice of the City's intent to bid was advertised in local newspapers, as required by State statute, and posted on the City's Website. Bid specifications were viewed on the City's Website, with seventeen (17) contractors purchasing plan sets. Ultimately six (6) bids were received, which were opened during the March 1St Bid Opening. The bids consisted of a base bid and an alternate for the sanitary sewer replacement. These bids are provided below: CONTRACTOR NAME BASE BID ALTERNATE TOTAL BID McClendon Construction Co. $ 384,476.75 $ 99,210.00 $ 483,686.75 Stabile & Winn $ 429,843.00 $ 88,705.00 $ 518,548.00 JLB Construction $ 416,646.81 $ 106,263.11 $ 522,909.92 Jeske $ 470,315.60 $ 105,088.80 $ 575,404.40 Conatser $ 536,374.75 $ 82,712.00 $ 619,086.75 J&T Excavating $ 557,385.90 $ 139,934.00 $ 697,319.90 The design engineer recommends awarding the contract to the lowest bidder: McClendon Construction Co., who has performed CIP work in the City previously, including the reconstruction of Rufe Snow (Glenview to Karen), Glenview Drive and Crane Road. They have met the City's specifications for work performed and their work was completed on schedule. McClendon Construction Co. is currently constructing the Odell Street Drainage Improvements Project. The construction funding for this project in the 2009/2010 Capital Projects Budget is sufficient to construct the full project, including the sanitary sewer alternate. Recommendation: Award Bid No. 10-017 to McClendon Construction Co. in the amount of $483,686.75 for the construction of the Colorado Boulevard Street Reconstruction Project (ST0903) and authorize the City Manager to execute such agreement. Enclosures: • Project Map • Design Engineer's Letter of Recommendation Col©rad© Bivd ~~ ~~ Eb1~RALfl NiLLS 4Vgy m m M Corrado Blvd ~ ,; (B,oulevard 26 to Haywood Rd~ x_/ _ I ............:: w c= ~ ~ Fz`' s,y, ::ncrvT a r,* ~r ..~~ )li i HAR~MOOL7 RD ~-.. .~, .~....----~~ _E~~- ____n ~~..... _ .'~ € BEb~OR© EULESS Rfl ,,., ,~. ~.- . __.~.. ~. =' I ..... m~ {B©ulevard 26 to Narwo©d Rd) h fi'r' v - ._ 5 N~IZTH PtCHL,~ND _. HILLS EtY:iidJk F_RS bi 4l t7V EYGli^u L4Fltr ('E.AAEI; EfiEi March 4, 2010 Ms. Caroline Waggoner, P.E. North Richland Hpi~l'l}s Public Works 7301 id.E. t_OOp VGO North Richland Hills, TX 76980 RE: W&A#09036 iMQROV~I~~~irs ro cor.,oRAlao ~ou~.EVat~o nio>x-r~l ~ICH~ANIa ~a;l~>..s, TExAs Dear Ms. Waggoner: pAlfi. Ca'4L U4YS LAME Sfa, f~>.E~. S7. P,L.L:, C,M1RI..O 911_V e.s TSl1, c+, F", k';O~1nLJ I2AI.SIfi C:Y. IW. E.. 5ti1l ~:lft A3:i (IG~il F..x, .1. RI-A f3Tf.VPPaSOk;, F+. F. LrFrl~.l Ly 1, GHKHAiN, i'+, E:. £337 L=C's^ l.1ACf E3fhJ, tE, f'.l.,n. 4R L`4G4Alc~ TP7flY 1'J. Rf:l iJ fiFF'..:I. .k OPitJ t... HEPI S?F,: fi:3OY Bids were received for the Colorado Boulevard project (I~,FB No. 90-097) on March 9t 2090. Six. bidders submitted required bid information and bid proposals, the results of which are summarized below: (Contractor McClendon Stable & Winn JLB Jesk~; Conatser TJ&T Exc. _.. -_ Base Bid _._~.,mm_ $384,476.75 $429,843.00 $413,356.24 $470,315.60 $536,374.75 $557,535.90 AIt.9 $99,..210.00 $88,705.00 .. _ $106,263.11 $105,088.80 $82,712.00 . . --_ $139,934.00 ...... -- Bi~Se + _Alternate --,..._ ............._.v_~ 5~483,fi$6.75 ...... $518,548.00 ~._. __ $519,819.35 _ $575,404.40 ~_ ,.._ . .._..- $619,086.75 $697,469.90 ~.. T'he low bidder for the `Base Bid° was McClendon Construction, and the low bidder for the 'base Bic( ~- Alternate ?'was also McClendon Construction. The complete bid tabulation has been provided under separate cover. On past projects in which we and McClendon were bath involved, we have found their work to be consistent with standard expectations, and haue found them to be fair and reasonable. Based on this and the City`s past history with the subject contractor, we recommend the project be awarded to the low bidder, McClendon Construction Company, Inc, Sincerely, ~, *~'`~ ~~ Berton 1=: C~~idry,~ r., P.E. 1Nier & Associates, inc. "!O I Hill l-f t.p Nd'.Sf 4 ;#4.V 17..:3U1TE sC1:7 At7 i-I hl L77t7 iJ, T8XA8 76?715•~13+-1 £7 ?.f ETC7C7 9CJ'171 46`7,-77fta'7 t~A ETR[:> FAX ?7:3171 Aa%-'l'7't~ f'f:l`-+C'U. TPRr19 7`.SO~a-.Yaac! S~14A 3E7"!-UC~fl:f[l i'A% tF,l eEl lli7~Ft0 r.?3. t'~:°rw.Y,'iK#A~saeinT~s.zro~? CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 3-22-2010 Presented by: Gregory Van Nieuwenhuize Agenda No. B.3 Subject: PW 2010-015 Award a Professional Services Agreement to DeOtte, Inc. in the amount of $181,565.00 for the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909) The Council is being asked to award a professional services contract for the CIP Project identified as "Trinidad Drive (Rufe Snow Dr to Holiday Ln.)" in the Capital Projects Budget. The contract will include the roadway design and sanitary sewer design. Background: This project will consist of the engineering design of Trinidad Drive from Rufe Snow Drive to Holiday Lane. The project's design will include reconstructing the existing 40 foot wide asphalt roadway with concrete pavement. The roadway design will include concrete sidewalks on both sides of the street. Additionally, because the existing sanitary sewer is problematic clay pipe located under the paved portion of the ROW, the consultant is also responsible for the design of a replacement sanitary sewer main. All design work will be in compliance with the Public Works Design Manual. Staff followed the City's policy for procuring professional services for selecting a design consultant for this project. The selection committee assigned to this project chose DeOtte, Inc. as the top firm for the Trinidad Drive Street Improvements Project. DeOtte, Inc. provides full-service civil engineering and construction management services specializing in the design and construction of public infrastructure for both public and private clients. DeOtte, Inc. has successfully completed hundreds of projects for over 75 clients including 12 Cities in its nine year history. It has developed a reputation for superior quality and responsiveness. The engineering agreement outlines the scope of work in Exhibits B, C & D. Preliminary construction cost estimates indicate that the budget for this project is exceptionally tight -even in light of the current economic climate. Because the sanitary sewer needs to be replaced, staff analyzed various items to reduce the overall project cost. One area of the project that appears to be in good shape is the existing storm drainage system under Trinidad Drive. The existing system is reinforced concrete pipe. Staff has televised this pipe and it is in good condition. Additionally, the consultant has analyzed the capacities of the pipe and has determined that the existing storm drainage system is in compliance with current city criteria. Therefore, the replacement of the storm drainage system is not included in the consultant's scope of services. Listed below are the key items within the scope of work: • Project limits are from Rufe Snow Drive to Holiday Lane • All necessary design and survey components for roadway and sidewalk improvements in addition to designing a replacement sanitary sewer main in compliance with Public Works Design Manual Design of a storm water pollution prevention plan Design the appropriate lane widths, pavement markings, etc. at Trinidad Drive's intersections with Rufe Snow Drive and Holiday Lane • Geotechnical Engineering for pavement design The engineering agreement indicates a detailed schedule for this work as follows: Activity Pre-Scope Meeting Complete Preliminary Plans Identify Necessary Easements/ROW Complete Final Plans Advertise for Construction Bids Open Construction Bids Begin Construction Due Date March 31, 2010 July 9, 2010 July 16, 2010 August 20, 2010 September 2010 End September 2010 End October 2010 The Public Works Department negotiated a design fee of $181,565.00. This design fee consists of a base design fee, a fee for special services (surveying and geotechnical engineering), an additional services fee (sanitary sewer design) and a fee for easement or ROW documents (if necessary). Shown below is a breakdown of this design fee: Base Design Fee $ 128,500.00 Special Services $ 36,165.00 Additional Services $ 12,900.00 Prepare Easement/ROW Documents $ 4,000.00 Total Design Fee $ 181,565.00 The total amount of the professional services agreement for this project is $181,565. This fee is very consistent (actually less than the average) with engineering fees that staff has tracked over the last few years. The initial budgeted amount for the Project's engineering/design was $140,000. Since staff believes the contract amount is a very reasonable rate for the design of this Project, the amount of $42,000 was internally transferred into the Project's engineering/design account. Although the overall funding for this project is tight, at this time it is too early to accurately determine if the Project's construction funding is sufficient. While staff believes that there are sufficient savings from other projects within the FY2009/2010 Capital Projects Budget to cover any potential shortfall, such a shortfall (if there is one) will not be known until construction bids are opened for the project (expected to be in September). Consequently, staff will take this situation into account when drafting the FY2010-2011 Capital Projects Budget. Recommendation: Award a professional services agreement to DeOtte, Inc. in the amount of $181,565.00 for the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909) and authorize the City Manager to execute such professional services agreement. ~.. vv~#~: ~~ MID-CiTi~~ BLWD _ _1 i ~. Trinidad Dr (RufieSnow Dr to ~~~~. Holiday Ln) ~; ~A(.,S J Ha~xs~ t ~ - C d O Z G DR ~ Trinidad Dr (Rafe Snow Dr to Holiday Ln) ~... t ,.- ~ ..;,~~, 0 Z L!$ N _. -~-__~.iee~F~ F~ ... ?bvz ~.L v _; r i ~ 3',C, ~,~' '~' ~ .. 1> r~ ~ __ ~ .., ~~ _, , ~. ~~ ~+~ fAAHAY.A~ ~\~. S w ~ ~ ~\ '~t ~ . ,, _....._......_..___.._.m r ~ ~m ............... ~. DR ~ / j ~~'y "` r IZICHLI~ND ri4?IRG:3'C:'r'~ (1 Nun sti'~ ~ - V ~ ",° `~" "~ HILL S ~ y ~ ~ a \ .-.e .` y , ._,,.., .1 ...... ~ a rwo-~:-naar.~-oa-..__: li~,~~.,.,..E ~F6~@Ct ~OCB~Of ~F~&(} f _ A; ~ ~ i ~ ;i ~ a F .. '1 .,:7 ~ I ' ~~ m ~ ~}~ A 4q ~y l r, .• v q ?' ~ I ..SA4 ~ j~ jF ~ f'" t i ~. 66 ~ 7~_::; .~-' IS DR 3~ ~ J - ~ ~~tiis~~r _~.,~° ~ -- xq'~ . _ _. i IS ( i ~ Z Y;li:FT;'StiJe. ~. ~~ J -z J / ` '-~.-~ Y AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF NORTH RICHLAND HILLS AND DEOTTE INC. This Agreement is executed by and between the City of North Richland Hills, a municipal corporation located in Tarrant County, Texas, acting by and through Mark Hindman, its duly authorized City Manager (hereinafter called "CITY"), and DeOtte, Inc., a Texas corporation, acting by and through Clayton T. Redinger, P.E.; its duly authorized Principal (hereinafter called "ENGINEER"). WITNESSETH, that CITY desires professional engineering services in connection with the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909). NOW, THEREFORE, CITY and ENGINEER, in consideration of the mutual covenants and agreements herein contained, do mutually agree as follows: II. PROJECT In this Agreement, the "PROJECT" means the engineering design of the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Reconstruction Project (ST0909) in accordance with the Public Works Design Manual, applicable CITY codes, regulations and standards. III. BASIC AGREEMENT ENGINEER is an independent contractor and undertakes and agrees to perform professional engineering services in connection with the PROJECT, as stated in the sections to follow. It is understood and agreed that ENGINEER is not and will not by virtue of this contract be deemed to be an agent or employee of CITY and that CITY will not be entitled to direct the performance by ENGINEER's employees or subcontractors of the tasks contemplated by this contract. All engineering services shall be performed with diligence and in accordance with professional standards customarily obtained for such services in the State of Texas. For rendering such services CITY agrees to pay ENGINEER as set forth in Section VIII: "Compensation" and Exhibit F: "Compensation". IV. SCOPE OF ENGINEER'S SERVICES ENGINEER shall render the professional services necessary for development of the PROJECT, in accordance with the schedule in Exhibit A: "Project Schedule" and as detailed in Exhibit B: "Basic Engineering Services", said exhibits being attached hereto and incorporated herein for all purposes. ENGINEER shall be responsible, to the level of competency presently maintained by other practicing professional engineers in the same type of work in the Dallas/Fort Worth Metroplex area, for professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other work and materials furnished under this Agreement. V. SPECIAL ENGINEERING SERVICES The CITY will pay the ENGINEER for Special Engineering Services as indicated in Exhibit C: "Special Engineering Services", attached hereto and made a part of this Agreement. VI. ADDITIONAL ENGINEERING SERVICES The CITY will pay the ENGINEER for Additional Engineering Services as indicated in Exhibit D: "Additional Engineering Services", attached hereto and made a part of this Agreement. VII. SCOPE OF CITY SERVICES The City will furnish items and perform those services as identified in Exhibit E: "Services to be provided by the City", attached hereto and made a part of this Agreement. VIII. COMPENSATION A. In consideration of the services described herein, CITY shall pay and ENGINEER shall receive compensation in accordance with Exhibit F: "Compensation". B. Total payments including without limitation salary and reimbursable expenses, to ENGINEER by CITY for the services stated in Section IV and Section V above shall not exceed One hundred eighty-one thousand, five hundred sixty five dollars ($181,565.00). C. CITY may authorize additional services to be provided by ENGINEER as mutually agreed upon by the parties. Any authorization for additional services shall be given to ENGINEER by CITY in writing and approved by CITY. D. CITY and ENGINEER understand that the variables in ENGINEER's cost of performance may fluctuate. The parties agree that any fluctuation in ENGINEER's costs will in no way alter ENGINEER's obligations under this Agreement nor excuse performance or delay on ENGINEER's part. IX. OWNERSHIP OF DOCUMENTS All completed or partially completed evaluations, reports, surveys, designs, drawings and specifications prepared or developed by ENGINEER under this Agreement, including any original drawings, computer disks, mylars or blue lines, shall become the property of CITY when the Agreement is concluded or terminated, and may be used by CITY in any manner it desires; provided, however, that ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described in this Agreement. X. INDEMNITY ENGINEER SHALL INDEMNIFY AND HOLD HARMLESS CITY AND ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM ANY LIABILITY ON ACCOUNT OF ANY INJURIES OR DAMAGES RECEIVED OR SUSTAINED BY ANY PERSON OR PROPERTY, INCLUDING COURT COSTS AND REASONABLE ATTORNEYS' FEES INCURRED BY CITY, PROXIMATELY CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OF ENGINEER OR ITS OFFICERS, AGENTS, SERVANTS, CONTRACTORS, OR EMPLOYEES IN THE EXECUTION, OPERATION, OR PERFORMANCE OF THIS AGREEMENT. Approval by CITY of contract documents shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees and subconsultants, for the accuracy and competency of the services performed under this Agreement, including but not limited to evaluations, reports, surveys, designs, working drawings and specifications, and other engineering documents. Approval by CITY shall not be deemed to be an assumption of such responsibility and liability by CITY for any error, omission, defect, deficiency or negligence in the performance of ENGINEER's professional services or in the preparation of the evaluations, reports, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subconsultants, it being the intent of the parties that approval by CITY signifies CITY's approval of only the general design concept of the improvements to be constructed. In this connection, ENGINEER and its subconsultants shall indemnify and hold CITY and all of its officers, agents, servants, and employees harmless from any loss, damage, liability or expenses, on account of damage to property and injuries, including death, to any and all persons, including but not limited to officers, agents or employees of ENGINEER or its subconsultants, and all other persons performing any part of the work and improvements, which may arise out of any negligent act, error, or omission in the performance of ENGINEER's professional services or in the preparation of evaluations, reports, surveys, designs, working drawings, specifications and other engineering documents incorporated into any improvements constructed in accordance therewith; ENGINEER shall defend at its own expense any suits or other proceedings brought against CITY and its officers, agents, servants and employees or any of them on account of the foregoing described negligent acts, errors or omissions, and shall pay all expenses and satisfy all judgments which maybe incurred by or rendered against CITY, its officers, agents, servants and employees or any of them, in connection with the foregoing described negligent acts, errors, or omissions; provided and except however, that this indemnification provision shall not be construed as requiring ENGINEER to indemnify or hold CITY or any of its officers, agents, servants or employees harmless from any loss, damages, liability or expense, on account of damage to property or injuries to persons caused by defects or deficiencies in design criteria and information furnished to ENGINEER by CITY, or any deviation in construction from ENGINEER's designs, working drawings, specifications or other engineering documents. XI. INSURANCE For the duration of this Agreement, ENGINEER shall maintain the following minimum public liability and property damage insurance which shall protect ENGINEER, its subcontractors, its subconsultants and CITY from claims for injuries, including accidental death, as well as from claims for property damage which may arise from the performance of work under this Agreement. ENGINEER shall provide a Certificate of Insurance verifying that the following minimum limits of coverage are provided: A. Worker's Compensation Insurance: Statutory requirements ($ 300,000 minimum) B. Comprehensive General Liability and Bodily Injury: Bodily Injury $ 500,000 per person, or $ 1,000,000 per occurrence; and Property Damage $ 100,000 each occurrence; or Combined Single Limit $ 1,000,000 aggregate C. Comprehensive Automobile Liability: Bodily Injury $ 500,000 per person, or $ 1,000,000 per occurrence; and Property Damage $ 100,000 each occurrence; or Combined Single Limit $ 1,000,000 aggregate D. Professional Liability: Errors and Omissions $ 1,000,000 The Certificate of Insurance shall contain a provision that such insurance cannot be canceled or modified without thirty (30) days prior written notice to CITY. XII. ARBITRATION No arbitration arising out of or relating to this Agreement shall occur without both parties' written approval. XIII. TERMINATION AND SUSPENSION A. CITY may terminate this Agreement at any time for convenience or for any cause by a notice in writing to ENGINEER. Either CITY or ENGINEER may terminate this Agreement in the event the other party fails to perform in accordance with the provisions of this Agreement. Upon receipt of such notice, ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials, in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. B. If CITY terminates this Agreement under the foregoing Paragraph A, CITY shall pay ENGINEER a reasonable amount for services performed prior to such termination, which payment shall be based upon the payroll cost of employees engaged on the work by ENGINEER up to the date of termination of this Agreement and for subcontract and reproduction in accordance with the method of compensation stated in Section VIII: "Compensation" hereof. In the event of termination, the amount paid shall not exceed the amount appropriate for the percentage of work completed. XIV. SUCCESSORS AND ASSIGNS CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party of this Agreement and to the successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement; except as above, neither CITY nor ENGINEER shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of CITY. XV. AUTHORIZATION, PROGRESS, AND COMPLETION CITY and ENGINEER agree that the PROJECT is planned to be completed in accordance with the Exhibit A: "Project Schedule" which is attached hereto and made a part hereof. ENGINEER shall employ manpower and other resources and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond ENGINEER's control. With mutual agreement, CITY and ENGINEER may modify the Project Schedule during the course of the PROJECT and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to City Council approval. For Additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services and the basis for compensation as agreed upon by CITY and ENGINEER. It is understood that this Agreement contemplates the full and complete Engineering services for this PROJECT including any and all services necessary to complete the work as outlined in Exhibit B: "Basic Engineering Services". Nothing contained herein shall be construed as authorizing additional fees for services to provide complete services necessary for the successful completion of this PROJECT. XVI. SUBCONTRACTS ENGINEER shall be entitled, only if approved by CITY, to subcontract a portion of the services to be performed by ENGINEER under this Agreement. XVII. RIGHT TO AUDIT ENGINEER agrees that CITY shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine and photocopy any directly pertinent books, design calculations, quantity take-offs, documents, papers and records of ENGINEER involving transactions relating to this Agreement. ENGINEER agrees that CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. CITY shall give ENGINEER reasonable advance notice of intended audits. ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, design calculations, quantity take-offs, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. CITY shall give subconsultant reasonable advance notice of intended audits. XVIII. EXHIBITS Both parties agree to the following exhibits and as such, the following exhibits are made a part of this Agreement: Exhibit "A" Project Schedule Exhibit "B" Basic Engineering Services Exhibit "C" Special Engineering Services Exhibit "D" Additional Engineering Services Exhibit "E" Services to be Provided by the City Exhibit "F" Compensation Exhibit "G" Conflict of Interest Questionnaire XIX. MISCELLANEOUS A. Authorization to Proceed. Signing this Agreement shall be construed as authorization by CITY for ENGINEER to proceed with the work, unless otherwise provided for in the authorization. B. Legal Expenses. The parties hereto waive any claim they may have for attorney fees in any litigation arising out of this contract or the failure of either party to comply with the terms of such contract. C. Notices. Any notice or correspondence required under this Agreement shall be sent by certified mail, return receipt requested, or by personal delivery and shall be effective upon receipt, if addressed to the party receiving the notice or correspondence at the following address: If to ENGINEER: DeOtte, Inc. Attn: Clayton T. Redinger, P.E. 2553 E Loop 820 N Fort Worth, Texas 76118 If to CITY: City of North Richland Hills Attn: Mr. Mike Curtis, P.E. Managing Director of Development Services 7301 N.E. Loop 820 North Richland Hills, Texas 76180 D. Independent Contractor. ENGINEER shall perform services hereunder as an independent contractor, and not as an officer, agent, servant or employee of the CITY and ENGINEER shall have the exclusive right to control services performed hereunder by ENGINEER, and all persons performing same, and shall be responsible for the negligent acts and omissions of its officers, agents, employees, and subconsultants. Nothing herewith shall be construed as creating a partnership or joint venture between CITY and ENGINEER, its officers, agents, employees and subconsultants; and the doctrine of respondent superior has no application as between CITY and ENGINEER. E. Venue. This Agreement shall be governed by the laws of the State of Texas, and venue in any proceeding relating to this Agreement shall be in Tarrant County, Texas. F. Entire Agreement. This Agreement represents the entire and integrated agreement between CITY and ENGINEER and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both CITY and ENGINEER. G. Severability. If any provision in this Agreement shall be held illegal by a valid final judgment of a court of competent jurisdiction, the remaining provisions shall remain valid and enforceable. H. Assignment. CITY and ENGINEER each bind themselves, their heirs, successors and assigns, to the other party to this Agreement and to the successors and assigns of each other party in respect to all covenants of this Agreement. This Agreement is not to be assigned, sublet or transferred, in whole or in part, by either CITY or ENGINEER without the prior written consent of the other party. Disclosure. By signature of this Agreement, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the PROJECT and business relationships with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest which develop subsequent to the signing of this Agreement and prior to final payment under this Agreement. This Agreement is executed in two (2) counterparts. IN TESTIMONY WHEREOF, the parties hereto have executed this Agreement this the day of , 20_. CITY OF NORTH RICHLAND HILLS DEOTTE, INC. (CITY) (ENGINEER) By: By: Mark Hindman, City Manager Date: ATTEST: City Secretary Clayton T. Redinger, P.E., Principal Date: ATTEST: Notary Public in and for the State of Texas Type or Print Notary's Name My Commission Expires: CITY SEAL CORPORATE SEAL EXHIBIT A PROJECT SCHEDULE FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) PROJECT SCHEDULE The Scope of Services for this PROJECT is based on the following schedule: Activity Pre-Scope Meeting Complete Preliminary Plans Identify Necessary Easements/ROW Complete Final Plans Advertise for Construction Bids Open Construction Bids Begin Construction Due Date March 31, 2010 July 9, 2010 July 16, 2010 August 20, 2010 September 2010 End September 2010 End October 2010 EXHIBIT B BASIC ENGINEERING SERVICES FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) The scope of work for BASIC Engineering Services involves Preliminary Design, Project Plans, Specifications and Estimates on Roadways, Storm Drainage, Water and Sanitary Sewer. I. GENERAL A. Meetings 1. The ENGINEER will meet with the CITY's staff during the development of the preliminary and final plan phases of the PROJECT. 2. The ENGINEER will assist the CITY's staff in a meeting with affected parties (residents and businesses) once during the design phase of the PROJECT. 3. The ENGINEER will assist the CITY's staff in a meeting with affected parties after award of the construction contract, but prior to the start of the PROJECT's construction. B. Project Management, Administration and Coordination 1. The ENGINEER will establish and maintain PROJECT schedules and budgets, develop monthly progress reports, prepare invoices, and meet with other entities on an as needed basis for the duration of the PROJECT's design. 2. Supervision of Subconsultants The ENGINEER will establish a work program and schedule for each subconsultant at the beginning of each phase/section of the PROJECT. The ENGINEER will be responsible for the coordination, supervision, review and incorporation of work performed by subconsultants. C. Data Collection 1. The ENGINEER will collect, compile and evaluate existing data collected from the CITY, or other entities that supply needed existing information for the design of the PROJECT. 2. A location map/schematic will be provided to the affected utility companies. These schematics will be used by the utility companies to show approximate locations of their facilities which are or may be affected by the PROJECT. 3. The ENGINEER will make every effort to obtain As-Built Drawings, Record Drawings and/or future plans for the following facilities in the PROJECT area including: - Roadways - Water Lines - Sanitary Sewer Lines - Storm Drain Lines - Communication Underground and/or Overhead Lines - Electric Underground and/or Overhead Lines - Gas Lines - Other Utilities Known to Serve the PROJECT Area Plot the preliminary information obtained above for later use in the field to help surveyors tie existing utility locations. The locations of utilities tied from field surveys will be shown on the paving and drainage plans. 4. The ENGINEER will identify potential utility conflicts and provide this information to utility companies. PRELIMINARY DESIGN PHASE A. Roadway Design The ENGINEER will develop a preliminary design of proposed roadway improvements. The preliminary design will include the proposed horizontal and vertical alignments. These plan sheets will be at a 1" = 20' scale and contain topographic information, existing right-of-way lines, locations of driveways, typical sections, roadway baselines, pavement edges, contours where necessary, limits of structures, limits of retaining walls, if any, drainage structures including pipes, limits of sidewalks, limits of barriers and any other information necessary for pavement construction. Profiles at 1" = 20' horizontal scale and 1 " = 4' vertical scale will contain existing ground lines at the proposed profile grade line, limits of structures and profile elevations at 100' intervals. Upon completion, the preliminary design will be submitted to the CITY for review. The preliminary design must be approved by the CITY prior to the start of the final design phase. 2. The ENGINEER will prepare intervals and will extend cross-sections will form the bas s cross-sections along roadways at minimum 50' 20' beyond the existing right-of-way. These i for the determination of earthwork quantities. Cut and fill quantities will be computed and tabulated, referencing cross-sections. Cross-sections will not be included in the plans. B. Other Roadway Design Elements 1. A Project Title Sheet will be prepared as required and included in the Plans. 2. Roadway typical sections will be prepared for paving sections along the various roadways of the PROJECT. 3. Roadway horizontal and vertical control and horizontal curve data will be shown on the plans. 4. Sidewalk locations and widths will be shown on the plans. 5. Supplementary intersection layout information will be prepared to properly show the relationship between the profiles of intersecting streets, where deemed necessary by the ENGINEER. 6. Miscellaneous paving details will be developed as necessary to describe various types of construction such as sidewalks, curbs, etc. when no such CITY standard details are available. C. Drainage Plans and Details 1. Drainage area maps will be prepared at a minimum scale of 1" = 1,000', using available contour maps. Inlets will be located and sub-drainage areas determined. The runoff to each inlet will be calculated in accordance with City drainage criteria. 2. Storm Sewer Design No detailed storm sewer design in included in this contract. The ENGINEER's incorporation of storm sewer design shall be limited to the location of inlets (sized to match existing) and adjustment of existing storm sewer manholes/junction boxes necessary for the completion of the PROJECT's roadway improvements. No profiles of trunk line, laterals and or lateral junctions are anticipated as a part the PROJECT scope. 3. Miscellaneous Drainage Details Miscellaneous drainage details will be prepared for any drainage related items which are not covered by City standard details. D. Water and/or Sanitary Sewer Design The following criteria apply to both water and sanitary sewer design services. Sanitary sewer design services are not included in the fee for basic design services. A lump sum fee for sanitary sewer design is included under compensation for additional engineering services. Should sanitary sewer design services be requested by the Owner either before or during the performance of the Preliminary Design Phase, the following criteria shall apply for Sanitary Sewer Design as well as Water Design. 1. Preliminary plans for Water and/or Sewer Design shall be prepared as follows: a. Overall water and/or sanitary sewer layout sheets and an overall easement layout sheet(s), if necessary. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement / existing sewer mains and all sewer appurtenances in the vicinity. b. Proposed plans shall include water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes etc., related appurtenances and all pertinent information needed to construct the project (waterlines under 12" is size will not be profiled). Legal description (Lot Nos., Block Nos., and Addition Names) shall be provided on the plan view. c. Existing utilities and utility easements will be shown on the plan and profile sheets. ENGINEER will coordinate with utility companies and the City of North Richland Hills to determine if any future improvements are planned that may impact the project. d. The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. e. The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already provided by the City's. These may include connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. E. Quantities and Cost Estimate 1. PROJECT quantities will be calculated and tabulated for inclusion in the bid proposal and cost estimates. 2. The ENGINEER's opinion of probable construction costs will be prepared for the entire PROJECT using current unit cost data. F. Submit Preliminary Plans for Review 1. Submit two (2) sets of preliminary plans for CITY review. 2. Submit plans to utility companies for review. FINAL DESIGN PHASE A. Prepare Final Design Plans 1. Incorporate CITY review comments and directives from the preliminary design plans, in the preparation of final construction plans. B. Calculate Final Quantities and Cost Estimates 1. Revise the preliminary quantities and opinion of probable costs per changes in the final design and CITY review comments. C. Prepare Contract Documents and Specifications 1. Compile special provisions necessary for the PROJECT. 2. Compile specifications necessary specifications will also be prepared contract documents in digital format. for the PROJECT. Any special The CITY will provide a copy of their 3. Compile and develop a list of general notes necessary for the PROJECT. 4. Prepare complete contract documents and specifications for bidding purposes. D. Submit final plans, specifications, and cost estimates for CITY review 1. Submit two (2) sets of final bid documents for CITY review and approval. 2. Submit detailed drawings and plans/specifications to appropriate regulatory agency(ies) and utility companies and obtain clearance. IV. CONSTRUCTION PHASE A. Assist the CITY in the advertisement of the PROJECT for bid. The CITY shall bear the cost of advertisement. The ENGINEER shall provide all necessary printing of construction plans, specifications and contract documents for use in obtaining bids, awarding contracts, and constructing the PROJECT. The ENGINEER shall be responsible for dispersing all plans and specifications from its office to prospective bidders. B. Assist the CITY in the opening and tabulation of the construction bids for the PROJECT and recommend to the CITY as to the proper action on all proposals received. C. Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties. D. Represent the CITY in the non-resident administration of the PROJECT. In this capacity, the ENGINEER shall have the authority to exercise whatever rights the CITY may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER's attention. (This function of ENGINEER shall not be construed as supervision of the PROJECT and does not include on-site activities other than occasional site visits to observe overall PROJECT conditions or when specifically requested by CITY to visit on site for a particular matter. It particularly does not involve exhaustive or continuous on-site inspection to check the quality or quantity of the work or material; nor does it place any responsibility on the ENGINEER for the techniques and sequences of construction or the safety precaution incident thereto, and ENGINEER will not be responsible or liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents.) E. Consult and advise the CITY; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required. F. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the PROJECT and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. G. Prepare or review monthly and final estimates for payments to Contractor, and furnish to the CITY any necessary certifications provided by the Contractor, as to payments to subcontractors and suppliers. H. Conduct, in company with the Contractor, a final inspection of the PROJECT for conformance with the design concept of the PROJECT and compliance with the Contract Documents; and approve in writing final payment to the Contractors. Revise contract drawings, with the assistance of the CITY's Resident PROJECT Representative to reflect available information as to how the work was constructed. The CITY's Resident PROJECT Representative will provide the ENGINEER ared-lined set of drawings depicting changes during construction. The ENGINEER shall revise original design drawings, noting changes during construction, and submit three (3) sets of Record Drawings and one CD-ROM (in both AutoCAD and pdf format) to the CITY. EXHIBIT C SPECIAL ENGINEERING SERVICES FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) The scope of work for SPECIAL Engineering Services involves providing the necessary Surveying Services (including Easements/Right-of-Way and Design) and Geotechnical Services. The scope of work for the Special Engineering Services is more generally described as follows: SURVEYING A. Design Surveys 1. Establish Survey Control The control for this project will be based upon the City's GIS monumentation network, both vertically and horizontally. The SURVEYOR will set primary control approximately every 500 feet along the project limits. Secondary control will be set on the side streets between 50 and 100 feet from Trinidad Drive. 2. Right of Entry Right of entry letters shall be sent by Certified Mail with a return envelope to each affected property owner within the limits of the project. 3. Property Corners The SURVEYOR will search and tie in existing property corners within the project area. 4. Easements The SURVEYOR will obtain plats from the courthouse and show easements that appear on them. Additional easement record information may be obtained from and Abstractor if required for additional fee. It is understood and anticipated that the City will not require additional easements or right of way for the completion of the project. 5. Topographic Information A topographic survey will be performed along Trinidad from Holiday Lane westerly to Rufe Snow Drive and extend 100 feet each way at all street intersections. All physical features, such as trees, mailboxes, signs will be located from right of way to right of way plus an additional 10 feet. All visible utilities will be located and a request made to Dig-Tess to mark the underground utilities. Detailed records research is not included in this proposal. 6. Base Mapping The SURVEYOR will prepare a base map and DTM including the features and one foot (1') contour lines in an approved scale. 7. Schedule The SURVEYOR will complete the scope of work in approximately 30 days from the notice to proceed depending on weather conditions and the timely return of right of entry forms from affected property owners. II. GEOTECHNICAL ENGINEERING A. BASIC SERVICES Experienced drillers and technicians will evaluate subsurface conditions with a total of 4 sample borings to a depth of 12 feet below existing grades. The field personnel will drill the borings using truck-mounted equipments. Cohesive and non-cohesive soil samples will be obtained using 3-inch diameter Shelby tube samplers and 2-inch diameter standard split-spoon samplers, respectively. In additional, rock encountered will be evaluated by use of Texas Department of Transportation (TXDOT) cone penetration tests. A soils logger will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. The ENGINEER will stake the boring locations using normal taping procedures. Approximate locations of the borings will be shown on the plan of borings. Precise surveying of boring locations and elevation is not included. At the completion of drilling operations, boreholes will be backfilled with drill cuttings and plugged at the surface by hand tamping. B. LABORATORY SERVICES Considering the planned facilities, anticipated soil conditions and geology, laboratory tests will be required for classification purposes, and to determine strength characteristics. The following types of tests are therefore recommended. ^ Moisture content and soil identification ^ Liquid and plastic limit determinations ^ Unconfined compression tests on soil ^ Unit weight determinations ^ Eades and grim lime series tests ^ Soluble sulfate concentration The specific types and quantities of tests will be determined based on geological conditions encountered in the borings. C. ENGINEERING SERVICES An engineering report will be prepared to present the results of the field and laboratory data together with analyses of the results and recommendations. Three copies of the report will be provided. The report will address: ^ General soil and ground-water conditions ^ Recommendations for pavement subgrade type, depth and construction ^ Guidelines for pavement design ^ Evaluation of swell characteristics of the subgrade soils ^ Earthwork recommendations Items other than those specified above, which are revealed by these studies or are necessitated by a change in project scope, may require revised field, laboratory, and engineering services. These services, if required and requested, will be performed as Additional Services. EXHIBIT D ADDITIONAL ENGINEERING SERVICES FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) I. ADDITIONAL Engineering Services, not included in the scope of work, include those services that may result from significant changes in the general scope, extent or character of the PROJECT or its design including, but not limited to, changes in size, complexity, CITY's schedule, character of construction or method of financing; and revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond ENGINEER's control. II. ADDITIONAL Engineering Services not included in the scope of work, also include assistance to the CITY in connection with bid protests, rebidding or renegotiating contracts for construction, materials, equipment or service, or preparing to serve or serving as a consultant or witness for CITY in any litigation, arbitration or other legal proceeding involving the PROJECT. III. ADDITIONAL Engineering Services not specifically indicated in the Scope of Work, but are actually to be included in the Scope of Work for BASIC Engineering Services include the setting of Easement/Right-Of-Way acquisition parcels. IV. ADDITIONAL Engineering Services not specifically indicated in the Scope of Work, but are actually included in the Scope of Work for BASIC Engineering Services include the performance of Sanitary Sewer Design services. The scope of services for Sanitary Sewer Design services is described under the "Water and/or Sewer" section of BASIC Engineering Services. V. ADDITIONAL Engineering services in connection with the PROJECT, including services which are to be furnished by the CITY and services not otherwise provided for in this Agreement will be at the following rates: Staff Member and Resident Project Representative -Salary Cost Times Multiplier of 3.375. Salary Cost is defined as the cost of payroll of ENGINEER's, draftsmen, stenographers, survey men, clerks, laborers, etc., for the time directly chargeable to the PROJECT, plus social security contributions, unemployment compensation insurance, retirement benefits, medical and insurance benefits, longevity payments, sick leave, vacation and holiday pay applicable thereto. EXHIBIT E SERVICES TO BE PROVIDED BY THE CITY FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) The CITY will provide the following services to the ENGINEER in the performance of the PROJECT upon request: I. Provide any existing data the CITY has on file concerning the PROJECT, if available. II. Provide any available As-Built plans for existing streets and drainage facilities, if available. III. Provide any available As-Built plans for existing water and sanitary sewer mains, if available. IV. Assist the ENGINEER, as necessary, in obtaining any required data and information from TxDOT and/or other local utility companies. V. Provide standard details and specifications in digital format. VI. Assist the ENGINEER by requiring appropriate utility companies to expose underground utilities within the Right-Of-Way, when required. VII.Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any development that affects the scope or timing of the ENGINEER's services. EXHIBIT F COMPENSATION FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) I. COMPENSATION For and in consideration of the services to be rendered by the ENGINEER, the CITY shall pay, and the ENGINEER shall receive the compensation hereinafter set forth for the Design and Construction Phases of the work and additionally for Special Engineering Services and/or Additional Engineering Services that are in addition to the Basic Engineering Services. All remittances by CITY of such compensation shall either be mailed or delivered to the ENGINEER's home office as identified in the work authorization. "Salary Cost" used herein is defined as the cost of salaries of ENGINEER's, draftsmen, stenographers, survey men, clerks, laborers, etc. for time directly chargeable to the PROJECT plus social security contributions, unemployment, excise and payroll taxes, employment compensation insurance, retirement benefits, medical and insurance benefits, sick leave, vacation, and holiday pay applicable thereto. A. Compensation for the Basic Engineering Services (Design and Construction phases) shall be a lump sum fee of $128,500.00. The Design phase portion of the Basic Engineering Services shall be computed at 90% of the total Basic Services Charge; and the Construction phase portion of the Basic Engineering Services shall be computed at 10% of the total Basic Engineering Services Charge. Payment for the Design phase portion of the Basic Engineering Services shall be due in monthly installments in the proportion to that part of the services in the Design phase which have been accomplished. Final payment for services authorized in the Design phase shall be due at the completion of these services. Payment for the Construction phase of the Basic Engineering Services shall be due in monthly installments in proportion to the construction work completed on the basis of the Contractor's monthly payment estimates. Upon completion of all work authorized in the Construction phase, the ENGINEER will be paid the remainder of the charge for this phase. B. Compensation for Special Engineering Services not covered by the Basic Engineering Services provided herein above shall be as follows: Design Surveys: Lump Sum Fee of $ 30,800.00 Geotechnical Study & Report: Lump Sum Fee of $ 5,365.00 C. Compensation for Additional Engineering Services not covered by Basic Engineering Services or Special Engineering Services provided herein shall be as follows: Sanitary Sewer Design Services The lump sum fee below assumes that Sanitary Sewer Design Services can be performed in conjunction with the performance of the scope for Basic Engineering Services and incorporated into the plans for the overall project. This fee does not anticipate the preparation of a separate plan set prepared independently from the overall project. Sanitary Sewer Design Services: Lump Sum Fee of $ 12,900.00 Direct Costs (Printing, Reproduction, etc.) $6,500.00 of printing and production is included in the fee for basic design services. Should the printing and production costs exceed this amount included in the fee for basic services, the following rates shall apply. Xerox Copies: $0.10/Page Blueline Prints: $1.00/Sheet Plots (Bond or Velum): $10.00/Each Easement & Right-of-Way Documents It is anticipated that four (4) easement and/or right of way documents will be necessary prior to the start of the PROJECT's construction. Should these documents become necessary for the completion of the project, the following rates shall apply: Easement Documents: $1,000.00 per parcel Right-of-Way Documents: $1,000.00 per parcel Other Direct Costs Costs time a multiplier of 1.10 For all of ENGINEER's personnel time applied to the Additional Engineering Services, Salary Cost times a multiplier of 3.375. For all direct non-labor and/or subcontract expense, including mileage, travel and living expenses at invoice or internal office cost times a multiplier of 1.10. Payments to the ENGINEER for authorized Additional Engineering Services will be due monthly, upon presentation of monthly statement by the ENGINEER for such services. AUDIT AND SCOPE CHANGE Cost budgets are set forth above and are subject to the audit provisions of this Agreement, Section XVII: "Right to Audit". It is also understood that the cost budgets are based upon ENGINEER's best estimate of work and level of effort required for the proposed scope of services. As the PROJECT progresses, it is possible that the level of effort and/or scope may differ up or down from that assumed. If there are no scope changes, the ENGINEER shall receive the full amount of lump sum and unit price fees, regardless of the cost. If at any time it appears that the cost budget may be exceeded, the ENGINEER shall notify the CITY as soon as possible in writing. If there is a scope change, the ENGINEER shall notify the CITY as soon as possible in writing and shall include a revised scope of services, estimated cost, revised fee schedule, and a revised time of completion. Upon negotiation and agreement via a signed amendment by both parties, the cost budget, fee schedule, and total budget will be adjusted accordingly. CITY shall not be obligated to reimburse the ENGINEER for costs incurred in excess of the cost budget. The ENGINEER shall not be obligated to perform on any change in scope of work or otherwise incur costs unless and until the CITY has notified the ENGINEER in writing that the total budget for Engineering Services has been increased and shall have specified in such notice a revised total budget which shall thereupon constitute a total budget for Engineering Services for performance under this Agreement. A detailed scope of work, total budget, and schedule will be prepared by the ENGINEER and executed by the CITY if the ENGINEER is authorized to perform any Additional Engineering Service(s). III. PAYMENT Payments to the ENGINEER will be made as follows: A. Invoice and Time of Payment Monthly invoices will be issued by the ENGINEER for all work performed under this Agreement. Invoices are due and payable on receipt. Invoices will be prepared in a format approved by the CITY prior to submission of the first monthly invoice. Once approved, the CITY agrees not to require changes in the invoice format, but reserves the right to audit. Monthly payment of the fee will be in proportion to the percent completion of the total work (as indicated in Exhibit B: "Basic Engineering Services", Exhibit C: "Special Engineering Services" and Exhibit D: "Additional Engineering Services"). B. Upon completion of services enumerated in Exhibit B: "Scope of Basic Engineering Services", the final payment of any balance will be due upon receipt of the final invoice. EXHIBIT G CONFLICT OF INTEREST QUESTIONNAIRE FOR TRINIDAD DRIVE (RUFF SNOW DRIVE TO HOLIDAY LANE) STREET RECONSTRUCTION PROJECT (ST0909) [Conflict of Interest Questionnaire is on the following 2 pages.] CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire is being filed in accordance with chapter OFFICE USE ONLY 176 of the Local Government Code by a person doing business with the governmental entity. °ate Re~~~ea By law this questionnaire must be filed with the records administrator of the local government not later than the 7cn business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. ~ Name of person doing business with local governmental entity. DeOtte, Inc.; Clayton T. Redinger, P.E. 2 Check this box if you are filing an update to a previous filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7~h business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. None. 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. None. CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2 5 Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? ^ YES Q NO B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local government entity? ^ YES Q NO C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? ^ YES Q NO D. Describe each affiliation or business relationship. 6 Describe any other affiliation or business relationship that might cause a conflict of interest. None. 7 January 25, 2010 Signature of person doing busi with the governmental entity Date Adopted 01/13/2006 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 3-22-2010 Agenda No. C.0 Subject: PUBLIC HEARINGS No items for this category. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 3-22-2010 Agenda No. D.0 Subject: PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. E.0 Subject: PUBLIC WORKS No items for this category. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. F.0 Subject: GENERAL ITEMS CITY OF NORTH RICHLAND HILLS Department: Neighborhood Services Presented by: Jo Ann Stout Council Meeting Date: 3-22-2010 Agenda No. F.1 Subject: GN 2010-018 Approval of Expansion of Neighborhood Initiative Program - Resolution No. 2010-013 In 2004, the City began its successful Neighborhood Initiative Program (NIP). NIP helps lower income residents, single parents and persons with disabilities with needed home repairs through the work of volunteers. Since NIP began, the program has helped almost 400 families. In addition to helping residents with minor exterior home repairs, NIP also helps bring homes to suitable living conditions in emergencies and provides the City's match for the federal HOME funds. Last year, City Council requested staff to develop a pilot program that would assist citizens in renovating or maintaining the exterior of their homes in compliance with quality housing standards, to avoid an adverse impact on established neighborhoods and future revenues. Staff is proposing to expand NIP to provide cash incentives to residents to improve their home exteriors and to broaden the volunteer base to help lower income NRH residents with major exterior and interior repairs to their homes. Staff feels that these two expansion programs will meet Council's objective. The two new programs will be piloted in the area located south of NE Loop 820, west of Boulevard 26, east of Rufe Snow Drive and north of Glenview. This area is the "original town" of North Richland Hills and the City's more mature neighborhoods are located here. More than 65% of the homes in this area were built prior to 1960. If the programs prove successful, we will expand the program to other parts of the City. 2 New Proposed Neighborhood Initiative Programs: R-NIP: Cash rebates for homeowners who complete exterior upgrades to their homes (10% rebate on cost of repairs up to $3,000). V-NIP: Larger exterior and interior repairs, monetary contribution (50% of material costs up to $3,000 with $1,000 paid upfront in some cases) by City with work performed by volunteers Neighborhood Initiative Program-Cash Rebate (R-NIP1 The goal of R-NIP is to remove code/building violations in neighborhoods by encouraging families to re-invest in their homes. Re-investment into homes makes these neighborhoods more attractive to other home buyers, which ultimately attracts new businesses. Homeowners will be given cash incentives and reductions in building permit fees to make exterior home improvements. The homeowner will be given a rebate of 10% of the total cost of renovations made to their home up to a maximum rebate of $3,000 per household. There are no income or home value limits, but all building supplies must be purchased in North Richland Hills (if available) and if a contractor is needed, the contractor used must be based in North Richland Hills. Eligible improvements include the repair/replacement of soffits and fascias, roofs, windows, siding, driveways, fencing, exteriors, patio covers, front porches; repainting; and the installation of new landscape beds, sprinkler systems and gutters. A one time upgrade bonus of $200 will be given for higher quality materials or materials that create energy efficiency. Program participation is limited to the amount of funding available. Neighborhood Initiative Program-Volunteers (V-NIP) Volunteer groups will partner with the City to do larger exterior and interior repairs to the homes of lower income residents of North Richland Hills. In this program, the homeowner is not expected to participate financially; the City and volunteer groups contribute monetarily and the volunteer groups provide labor. To qualify for City participation, the requesting homeowner must meet the 80% HUD income guidelines. If volunteer groups choose to work with families whose incomes exceed those guidelines, the City will not participate financially. On projects the City participates in, it will contribute 50% of materials cost up to a total contribution of $3,000, with $1,000 being offered up front, in some cases, for the purchase of materials, etc. The City requires materials be purchased in North Richland Hills. Contractors participating in the Neighborhood Initiative Program-Cash Rebate (R-NIP) are required to complete one V-NIP project once per year. The R-NIP contractors are expected to donate their time to the V-NIP project. All reasonable material costs are also expected to be donated. The City will coordinate with volunteer organizations and R-NIP contractors to determine the best V-NIP projects for the contractors. The area south of Glenview and east of Rufe Snow is considered a "Transitional Area" and should be developed/re-developed into commercial with a combination of multiple uses. Staff will not encourage the preservation of single family residential homes in this area but will encourage developers to build commercial, multi-family and mixed uses in this transitional area. Therefore, we do not anticipate spending any funds in the transitional area for R-NIP or V-NIP. The expansion of the Neighborhood Initiative Program into cash rebates and increased volunteerism will help residents in need, preserve the quality of NRH neighborhoods, and support local businesses. Recommendation: Approve Resolution No. 2010-013 N~LH RESOLUTION NO. 2010-013 WHEREAS, the City Council desires to implement the expansion of the NEIGHBORHOOD INITIATIVE PROGRAM and the Policies as proposed by staff; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager of the City of North Richland Hills or his designee is authorized to implement an expanded Neighborhood Initiative Program to be governed by the policies attached hereto and described as NEIGHBORHOOD INITIATIVE CASH REBATE PROGRAM POLICY and NEIGHBORHOOD INITIIATIVE VOLUNTEER PROGRAM POLICY. PASSED AND APPROVED this the 22nd day of March, 2010. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Jo Ann Stout, Neighborhood Services Director CITY OF NORTH RICHLAND HILLS NEIGHBORHOOD INITIATIVE CASH REBATE PROGRAM POLICY The following policies apply to the Neighborhood Initiative Cash Rebate Program. The NIP Program is made pursuant to the City of North Richland Hills Resolution No. 2010 - 013. The purpose of the NIP Cash Rebate Program is to encourage homeowners to make improvements to the exterior of their homes including the yard area. Doing so will enhance home values, improve living conditions and prevent deterioration of neighborhoods. In addition, this program will support local businesses and encourage volunteerism. Exterior improvements can motivate surrounding homeowners to improve the condition of their other homes which in turn improves neighborhoods. The City of North Richland Hills (City) is starting this program in a pilot area to determine if it should be expanded elsewhere. The pilot area is located south of NE Loop 820, west of Boulevard 26, east of Rufe Snow Dr. and north of Glenview Dr. GENERAL Cash rebates under this program apply only to EXTERIOR REMODELING IMPROVEMENTS (unless interior renovations are needed to bring up to code) on single family-detached homes in the City of North Richland Hills 2. Rebates equal 10% of the total cost of the repairs, up to a maximum rebate of $3,000. 2. For the purposes of this program, the term Applicant shall mean an individual person (or persons) that is the owner of the property listed in Section B of the Application. 3. City staff will not consider applications unless applications are complete and comply with program policies. Applications must be submitted to the Neighborhood Services Department. Staff will notify the applicant as soon as staff has verified that the application is complete. 4. A permit must be obtained from the City's Planning and Inspections Department, if applicable, prior to beginning work on any project eligible for a rebate under this program. Nothing in this policy shall supersede the requirements set forth in the permit. All work must be completed within the time allotted under the permit, unless an extension is sought and granted by the City. 5. All incentives will be awarded on a first-come, first-served basis and subject to fund availability. The completion date, as set by the final inspection according to the City inspector, will determine the order in which completed applications will be considered. See below for instructions on scheduling an inspection at the completion of the construction. 6. All construction must comply with all current City requirements. 7. An Applicant may only request a rebate for each type of qualifying improvement once. For example, if an Applicant re-paints his home two times or re- landscapes their beds each spring, those improvements are eligible for incentives only the first time. Duplicate improvements due to weather or other circumstances will not be considered for cash rebates. 8. Applicant may only claim one upgrade cash rebate per application. For example, if the Applicant replaces all of the windows with energy efficient windows and replaces the entire fence using the upgraded materials, the Applicatant is eligible for only one upgrade cash rebate amount even though both individual improvements included an upgrade. 9. If approved, the cash rebate will only be paid to the Applicant responsible for the improvements as stated under Applicant Information. 10.Only improvements to the exterior of the home are eligible for this program, unless interior improvements are needed to bring it up to code. The list below identifies qualifying improvements and the minimum work required. 11. Upon completion, the improvement must be inspected and verified by a City Inspector in order to qualify. The improvement must be inspected within 7 calendar days of completing the improvement. The application, receipts, and all other required documentation must be presented to the City within 30 calendar days of the date of inspection. In no way will this inspection serve in lieu of any code-required inspection of the home or be deemed to be approval of any aspect of the project. 12. At the time of application, the Applicant's property, as identified in Section B, must be in compliance with all of the City's codes and ordinances to be eligible to receive a cash rebate. Participation in this cash rebate program does not afford Applicants additional time to comply with existing code enforcement violations. 13. If the Applicant is completing the improvement as part of an insurance claim, the Applicant can use only the amount paid out of pocket as the base-qualifying amount for their cash rebate. For example, if insurance is paying $20,000 for replacing a roof and the Applicant adds another $20,000 for additional roofing repairs or other qualifying improvements, the amount used to determine the cash rebate is 10% of $20,000, or a cash rebate of $2,000. 14. The cash rebate shall be paid in a lump sum to the Applicant only. Rebate checks will not be split between different parties nor will checks be pro-rated over any time period. 15. Applicant shall not be eligible to receive any cash rebates if there are outstanding debts owed to the City by the Applicant. Once all debts are cleared, an Applicant may re-apply for incentives if the application is received prior to the 60-calendar day deadline (See Requirement Number 12 above). 16. To be eligible for this program, Applicants must complete all the application requirements stated in the Neighborhood Initiative Cash Rebate Program. 17.A11 applicants must select contractors whose business is located in NRH and all materials used for the upgrade must be purchased from an NRH business. Receipts will be required in order to receive the incentive bonus. The City will provide the homeowner with a list of contractors. It is the homeowner's responsibility to do their own due diligence in determining the right contractor for their project. QUALIFYING IMPROVEMENTS AND UPGRADES (owners who select "upgraded materials" may receive an additional $200 incentive). 1. Replacement of soffit and fascia a. Must replace with fiber-cement material such as Hardiplank b. Must replace a minimum of 50% to qualify c. Upgrade incentive for replacing 100% of soffit and fascia 2. Re-shingle roof with 30-year shingles a. Must replace a minimum of 50% of the roof area to qualify b. Upgrade incentive for replacing roof 3. Replace siding a. Must use fiber-cement material such as Hardiplank b. Must replace a minimum of 50% of the total siding area to qualify c. Upgrade incentive for replacing all siding 4. Replace windows with energy efficient windows a. Must replace minimum of 50% of total windows in home to qualify b. Upgrade incentive with replacement of all windows with energy efficient windows 5. Replace entire driveway with concrete to city specifications 6. Replace or repair fence to City specifications a. Must replace or repair a minimum of 50% of the total linear feet of fencing to qualify b. Upgrade incentive for using steel posts and cedar OR for using treated wood pickets and rails 7. Replace exterior doors, including garage door a. Upgrade incentive for energy efficient doors 8. Replace patio cover with an architecturally compatible patio cover 9. Replace carport with an architecturally compatible carport 10. Add or repair garage 11. Add or repair front porch 12. Re-paint house a. Color must be consistent with neighborhood 13. Create landscape beds in front yard a. Must have edge treatment around landscape bed b. Landscape bed must be mulched c. Recommended plant list for the Dallas-Fort Worth area and plant care tips available at http~/Iwww txsmartscape.comiNorthCentralTX/main.asp d. Upgrade incentive for tree plantings greater than 3" in diameter 14. Install automatic sprinkler system in the front and side yards 15. Install or replace front gutters 16. Foundation repair (when appropriate) 17. Home additions **For renovations not listed here, City staff will make an initial recommendation of eligibility for incentives under this program to the City Council prior to the Applicant beginning work. The City Council will make the final determination of eligibility. CASH REBATE There is no minimum improvement value to qualify under the NIP Cash Rebate Program. The applicant will receive a cash rebate of 10% of the total cost of the renovation, up to a $3,000 rebate. DOCUMENTATION REQUIREMENTS 1. For work done by a contractor, Applicant must provide a copy of the contract showing all itemized costs. 2. For work done by the Applicant, the Applicant must provide a signed affidavit stating the qualifying improvements, the cost of each (copies of receipts), and the total amount of the qualified improvements. 3. Applicant must provide a valid Texas driver's license or Texas I.D. card for identity verification purposes. 4. Applicant must provide before and after photographs of the improvements. 5. A copy of the most current appraised value of your home, per Tarrant County Appraisal District. GENERAL TERMS AND CONDITIONS Receipt of this application by the City does not commit the City to approve the application for cash rebates, or to pay any costs incurred in the preparation of the application. The award of any cash rebate is at the sole discretion of the City of NRH and the program may be suspended or terminated at any time regardless of availability of funds or pending applications on file. The City Manager's designee is authorized to modify the name of this program as needed for marketing or public relations purposes. No application shall be accepted or cash rebate awarded that would result in a violation of the conflict of interest provisions in the City Charter; the City Council, City Manager, City Judge, individual board members and City employees are ineligible for the receipt of benefits from this cash rebate program. All applications, and information contained therein, that are submitted are subject to disclosure pursuant to the Texas Public Information Act. The applicant cannot sell their home within 2 years of receiving their cash rebate check from the City of North Richland Hills. Neighborhood Initiative Program Application Checklist The following forms must be turned into the Neighborhood Services Department in order to complete your file to qualify for the incentives offered. o Completed application o Notarized acknowledgement form (within application) o Copy of valid Texas driver's license or Texas ID o For work done by the Applicant - A signed affidavit stating the qualifying improvements, cost of each and total cost (please attach receipts) o For work done by a contractor - A copy of the contract showing all costs and project completion date (please attach all receipts). o Any permits required for improvements o Before and after photographs of the improvements o Insurance documents verifying amount of claim paid (if applicable) o City inspection* *Once all improvements are complete, the Applicant must contact Planning & Inspections at City Hall to schedule a city inspection. There is no cost for this inspection and it takes approximately 20 minutes. Please call 817-427-6300 to schedule the inspection. All outstanding Code Enforcement citations or debts owed to the City must be rectified within 60 calendar days of the completion of the project, in order to qualify for incentives. If you have any questions regarding the application, application process, or anything else concerning the NIP Program, please feel free to call 817-427-6650 for more information. CITY OF NORTH RICHLAND HILLS NEIGHBORHOOD INITIATIVE VOLUNTEER PROGRAM POLICY The following policies apply to the Neighborhood Initiative Program-Volunteers (V-NIP) The V-NIP Program is made pursuant to the City of North Richland Hills Resolution No. 2010-013. The purpose of V-NIP is to help lower income residents of North Richland Hills with large, needed interior and exterior repairs. The program also encourages volunteerism by linking community groups and local businesses with opportunities to help. The City of North Richland Hills (City) is starting this program in a pilot area to determine if it should be expanded elsewhere. The pilot area is located south of NE Loop 820, west of Boulevard 26, east of Rufe Snow Dr. and north of Glenview Dr. GENERAL 1. Volunteer groups will partner with the City to do larger exterior and interior repairs to the homes of lower income residents of North Richland Hills. In this program, the homeowner is not expected to participate financially; the City and volunteer groups contribute monetarily and the volunteer groups provide labor. 2. To qualify for City participation, the requesting homeowner must meet the 80% HUD income guidelines. If volunteer groups choose to work with families whose incomes exceed those guidelines, the City will not participate financially. 3. On projects the City participates in, it will contribute 50% of materials cost up to a ceiling of $3,000 per house. 4. All materials must be purchased in North Richland Hills and determined to be necessary for making the required improvements to the subject property. 5. The City may advance the volunteer group up to $1,000 for initial expenses. 6. City participation will be subject to fund availability. 7. Homeowners and properties that participate in this program must meet specific qualifications. Failure to meet those qualifications will disallow their participation in the program. Program qualifications can be found below. 8. A committee comprising of city personnel act as an advisory board to individual projects and approve volunteer organizations. The committee will help volunteer organizations set work timetables for individual projects. 9. Once a property and homeowner is qualified, the City's Building Inspections and Code Compliance Divisions will inspect the home to determine what work is needed. From those inspections and submitted applications a house will be placed on the available project list. 10. Approved volunteer organizations can visit the City and review available project binders. Once a volunteer organization chooses a project, that organization becomes manager of that individual project. The volunteer organization is responsible for bookkeeping and must supply the City with copies of all receipts and expense reports. PROGRAM ELIGIBILITY REQUIREMENTS To qualify for the program, the applicant must live in the City North Richland Hills and meet at least one of the following criteria: • Is handicapped • Is disabled • Is 62 years of age or older • Is head of a household with a dependent child living in the home who is under the age of 18 or a full time student The applicant must meet all of the following criteria: • The home must be owner-occupied • All owners of the property must reside in the home • The home cannot be a mobile home • The home must have a ceiling height of at least 7'6" • The property can have no more than two liens against it • Applicant must have lived in the house for at least one year • Applicant must meet low income requirements (based on family size) as determined annually by HUD Any changes in owner status must be reported VOLUNTEER ORGANIZATIONS A staff committee acts as program coordinator by identifying qualified homes for the program and introducing the owners to volunteer organizations. The City's primary partners in the V-NIP Program are local churches, nonprofit organizations, civic groups and local businesses. Each volunteer organization is given the opportunity to select a suitable project, or portion thereof, based upon their organization's volunteer availability and skill set, as well as project funding requirements. If a portion of a project house is chosen, a pro rata share of the City match can be awarded. The committee is available to assist partners with project selection. Committee meetings are held regularly to discuss upcoming and current projects. Any group interested in volunteering is welcome to attend. Volunteer organizations interested in participating in individual projects must first meet with the Committee. The purpose of this is to make the volunteer organization aware of the program goals and participation requirements. PROGRAM PROCEDURES Initial Application Any North Richland Hills homeowner may submit an application to the V-NIP program, however, the home and/or homeowners must meet certain criteria to be eligible for assistance. The homeowner's economic situation is considered, as well as other factors relating to the occupant's ability to deal with the deteriorating condition of the property in question. Consideration will be given to whether there are support systems in place for the occupants that impact the capability of maintaining the home. Homes that meet the qualifications and intent of the V-NIP program are scheduled to be inspected by the Committee. An interested homeowner must fill out an application with the Neighborhood Services Department. Homeowners must have income that does not exceed HUD low income definitions. A copy of the homeowner's most recent IRS Tax Form 1040 is required for verification purposes. The Director of Neighborhood Services makes the final determination if a home qualifies for inclusion on the inventory list. The City can provide assistance in completing the application. Verification Procedures Prior to scheduling an inspection, the City may verify the payment of property taxes, property ownership, whether there has been any criminal activity on premises in the past 18 months, and whether there are unresolved code issues or outstanding liens. Inspection of Homes An assessment team of representatives Compliance Divisions will meet with the deficiencies that require repair in the confirmation of needs and provides organizations. from the City's Building Inspections and Code homeowner and note the exterior and interior home. The inspection serves as a written digital photographs for interested volunteer Selection Process After a project home is inspected, it is added to a list of homes available for participation. A project binder is prepared for each qualified property. The binder will include planning tips for the volunteer organization, tracking forms, the homeowner's application, completed inspection forms, and other helpful reference materials. Any registered volunteer organization has access to the list and associated binders and is encouraged to select a home that meets their specific criteria and skill set. Once selected from the list, the volunteer organization is generally in charge of the implementation of the repair project. Proiect Plan Each home on the list will be a unique project and therefore will require its own project plan. The Committee will work with the volunteer organization to develop the plan. The plan will identify potential issues to be addressed, provide a sense of the time required for the project and establish a logical order of steps to be taken. Volunteer organizations are encouraged to consider volunteer issues, such as appropriate work clothes, required tools, and general safety precautions. Proiect Value Volunteer organizations are encouraged to document volunteer hours worked, costs incurred, and the value of any donated materials and supplies. To obtain city matching contributions, such documentation is required. If the project undertaken is also on the Tarrant County HUD grant program active project list and/or part of H-NIP, such documentation is also required. City Contribution The City of North Richland Hills is authorized to provide a funding match of 50% of materials cost expended on a given project by volunteer organizations with a ceiling of $3,000. The City participates in material costs determined necessary for making the required improvements. The City only participates in materials purchased from North Richland Hills' businesses. The City will not reimburse materials cost for those materials purchased outside the city limits. Expenditures for supplies such as storage pods, dumpsters, etc. are included in the calculation of the City's 50% match. To request matching funds, submit the reimbursement form along with expense summary form to the Neighborhood Services Department. Except in the case of the advance, the City participates in the form of reimbursement only. An advance of up to $1,000 may be available from the City. The project manager must show a need for that advance and track expenses toward the advance. No other city funds will be granted until that advance is spent. Any unused portions of the advance must be returned to the City after the project is completed. Upon review of receipts, the amount to be paid by the City will be determined and a payment request will be prepared. The receipt copies will be returned to the volunteer organization along with the payment. For audit purposes, all receipts or copies thereof shall be maintained by the volunteer organization and the City for a minimum of three years after project completion. The City will waive all fees for required building permits. Volunteer organization must obtain all proper city building permits, but they will not be charged for those permits. City Regulations All work completed as part of V-NIP must meet city rules and regulations. Improvements must be done to city code. All necessary building permits must be obtained. Building permit fees will be waived for projects under this program. R-NIP Contractors Contractors participating in the Neighborhood Initiative Program-Cash Rebate (R-NIP) are required to complete one V-NIP project once per year. The R-NIP contractors are expected to donate their time to the V-NIP projects. All reasonable material costs are also expected to be donated. The City will coordinate with volunteer organizations and R-NIP contractors to determine the best V-NIP projects for the contractors. Project Documentation Each home rehabilitation project will be well documented with before and after photographs, a final cost report, executed legal documents, labor and equipment usage reports, a brief narrative of the project, etc. A complete file will be maintained by the City for future audit and program evaluation analysis. Withdrawal from Program Properties on the active project listing will remain so until the residence is chosen by a volunteer organization or the property owner requests removal from the project listing. Additionally, any property on the active list that no longer qualifies for the program may be removed from the list by the City. Items that could cause disqualifications of a property include, but are not limited to: • Failure to remain current on property taxes • Change of ownership or occupancy • Unresolved code issues such as code violations or liens • Repairs are undertaken and completed by another means • Estimated cost of repairs exceed the value of the property Partnership with H-NIP Projects Special requirements will be required of the homeowner, City and volunteer organization if the home also qualifies for the Neighborhood Initiative Program-HOME (H-NIP). If a V-NIP project is also part of H-NIP, the City will use its monetary contribution and waived permit fees and the volunteer organization's monetary contribution and volunteer hours toward the local match to federal HOME funds. ACTION STEPS Residents submit applications to the Neighborhood Services Department. An application is not complete unless a copy of a 1040 tax return is included for each adult residing in the home. A homeowner must meet the 80% HUD guidelines to participate in the program. 2. City staff, including members of Code Compliance and Building Inspections Divisions will visit the residence to determine the work needed. If major systems needs are discovered, the City will help the homeowner fill out a HOME application under the H-NIP program. If the owner is selected for H-NIP, that work will be separate from the V-NIP program. 3. A project binder will be created for interested volunteer groups. Staff will assist volunteer groups in picking projects that fit the groups' mission and capability. 4. Meetings will be held between the volunteer groups and the City before, during and after the project. This allows the two parties to track progress and costs. 5. The City will participate in 50% of material costs up to $3,000 in total participation per house project. An advance of up to $1,000 may be available from the City. The project manager must show a need for the advance and track expenses toward the advance. No other city funds will be granted until the advance is spent. Any unused portions of the advance must be returned to the City after the project is completed. 6. Upon review of receipts, the City will determine the amount it must reimburse the volunteer organization. The receipt copies will be returned to the volunteer group. For audit purposes, all receipts or copies thereof shall be maintained by the volunteer organization and the City for a minimum of three years after project completion. 7. The City will only reimburse 50% of costs for materials purchased in North Richland Hills. Materials purchased outside the city limits will not be eligible for reimbursement. 8. City staff will not consider applications unless they are complete and comply with program policies. Applications must be submitted to the Neighborhood Services Department. Staff will notify the applicant as soon as staff has verified that the application is complete. 9. A building permit must be obtained from the Planning and Inspections Division, if applicable, prior to beginning work, on any project eligible for an incentive under this program. Nothing in this policy shall supersede the requirements set forth in the permit. All work must be completed within the time allotted under the permit, unless an extension is sought and granted by the City. Permit fees will be waived if the project is conducted under the V-NIP program. 10. All city participation projects will be subject to fund availability. City inspections and initial meetings with the volunteer groups will help determine costs. The City will be upfront with the volunteer groups if it feels it cannot meet its reimbursement requirements for a specific project. 11.Applicant shall not be eligible to participate in the program if there are outstanding debts owed to the City by the Applicant. Once all debts are cleared, an Applicant may re-apply for the program. 12. To be eligible for this program, Applicants must complete all the application requirements stated in the V-NIP. The City will keep information on residences that do not meet V-NIP income guidelines. Volunteer groups may choose these residences for projects. If so, the volunteer groups cannot qualify for City reimbursement costs. CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 3-22-2010 Presented by: Larry Koonce Agenda No. F.2 Subject: GN 2010-020 Authorize the Publication of Notice of Intent to Issue Certificates of Obligation -Resolution No. 2010-015 In a March 8, 2010 Information Report and Work Session presentation, staff provided Council with the calendar of events leading up to the issuance of general obligation bonds (G.O.'s) and certificates of obligations (C.O.'s) on May 10, 2010. As part of the legal requirements for the planned issuance of Certificates of Obligation, the City Council must authorize the City Secretary to publish by April 4, 2010 a notice in a newspaper of general circulation the intent of the City to issue Certificates of Obligation in an amount not to exceed $23,740,000 (see attached project list and paragraph below). The attached Summary 2010 Bond Sale Projects lists the cost of each certificate of obligation project. These costs include $18,800,000 for the TIF 2 recreation center, $1,000,000 for TIF 1 expansion projects, $225,000 for improvements at NRH20, $245,000 for an ambulance replacement, $200,000 for public works equipment replacement, $2,465,000 for drainage improvements, and $805,000 for water and wastewater utility projects. Debt service payments for NRHz0 and utility projects will be paid from revenue generated by these enterprises. Debt service payments for the TIF 1 and TIF 2 projects will be paid from TIF No. 1 and TIF No. 2 taxes, and drainage improvements will be paid from drainage utility fees. The notice of intent to issue certificates of obligation must be published once a week for two consecutive weeks. The first publication date shall be at least (31) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the Certificates of Obligation. The notice of intention is attached and labeled Exhibit A. Recommendation: Approve GN 2010-020 and pass Resolution No. 2010-015 authorizing the City Secretary to publish the intent to issue Certificates of Obligation not to exceed $23,740,000. NCH RESOLUTION NO. 2010-015 A RESOLUTION approving and authorizing publication of notice of intention to issue certificates of obligation. WHEREAS, the City Council of the City of North Richland Hills, Texas, has determined that certificates of obligation should be issued under and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271 (the "Act"), for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRH20 water park, (ii) purchasing equipment for ambulance service, including vehicles related thereto, (iii) purchasing equipment for public works department, including vehicles related thereto (iv) constructing and improving the City of North Richland Hills water and sewer system, (v) constructing and improving City of North Richland Hills streets and drainage, (vi) constructing and equipping a new recreation center facility, and (vii) professional services rendered in relation to such projects and the financing thereof, and WHEREAS, prior to the issuance of such certificates, the City Council is required to publish notice of its intention to issue the same in accordance with the provisions of the Act; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Secretary is hereby authorized and directed to cause notice to be published of the Council's intention to issue certificates of obligation during a meeting scheduled to begin at 7:00 P.M. on the 10'" day of May, 2010, which certificates of obligation shall be issued in a principal amount not to exceed $23,740,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRH20 water park, (ii) purchasing equipment for ambulance service, including vehicles related thereto, (iii) purchasing equipment for public works department, including vehicles related thereto (iv) constructing and improving the City of North Richland Hills water and sewer system, (v) constructing and improving City of North Richland Hills streets and drainage, (vi) constructing and equipping anew recreation center facility, and (vii) professional services rendered in relation to such projects and the financing thereof, and shall be payable from ad valorem taxes and a limited pledge of the net revenues of the City's combined Waterworks and Sewer System. The notice hereby approved and authorized to be published shall read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes. SECTION 2. THAT the City Secretary shall cause the aforesaid notice to be published in a newspaper of general circulation in the City, once a week for two consecutive weeks, the date of the first publication to be at least thirty-one (31) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation. SECTION 3. THAT it is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by V.T.C.A., Government Code, Chapter 551, as amended. SECTION 4. THAT this Resolution shall be in force and effect from and after its passage on the date shown below. PASSED AND APPROVED this the 22nd day of March, 2010. gy: ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Larry Koonce, Director of Finance EXHIBIT A NOTICE OF INTENTION TO ISSUE CITY OF NORTH RICHLAND HILLS, TEXAS CERTIFICATES OF OBLIGATION TAKE NOTICE that the City Council of the City of North Richland Hills, Texas, shall convene at 7:00 o'clock P.M. on the 10th day of May, 2010, at the City Hall, 7301 N.E. Loop 820, North Richland Hills, Texas, and, during such meeting, the City Council will consider the passage of an ordinance authorizing the issuance of certificates of obligation in an amount not to exceed $23,740,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, improving and equipping NRHzO water park, (ii) purchasing equipment for ambulance service, including vehicles related thereto, (iii) purchasing equipment for public works department, including vehicles related thereto (iv) constructing and improving the City of North Richland Hills water and sewer system, (v) constructing and improving City of North Richland Hills streets and drainage, (vi) constructing and equipping a new recreation center facility, and (vii) professional services rendered in relation to such projects and the financing thereof, and shall be payable from ad valorem taxes and a limited pledge of the net revenues of the City's combined Waterworks and Sewer System. The certificates are to be issued, and this notice is given, under and pursuant to the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271. Patricia Hutson City Secretary City of North Richland Hills, Texas 2010 Bond Sale Protects CtP Budget Approved Project page Budget FY Amount Explanation far Revision 2009-10 Needed No. Budgeted Cerkiflcates of Obligation Projects Recreation Center Project zoo Recreation Center {TIF 2) Construction Subtotal C.O. Recreation Center Project TIF 1 Expansion 237 Intersection Improvements !Utility Burial Subtotal C.O. TEF 1 Expansion Community Center South of Loop 820 Project 209 Community Center South of Loop 820 Construction Subtotal C.O. Community Center South of Loop 820 Walkers Creek Park Phase 2 (Adult Softball) Project 185 Walkers Creek Park Phase 2 (Adult Softball) Project Engineering and Design Subtata- Walkers Creek Park Phaso 2 (Adult Softball) Project Aquatic Park Projects 191 Food Service Building (Professional Services) 192 New Attraction 2011 {Professional Services) Subtotal C.O. Aquatic Park Project 18,800,000 18,800,000 18, BDO ,000 18,860,0 00 Ooly need $1,OOQOOD for engineering and design in 50fl 000 3 1,000,000 FY 2010. The remaining , , $2,500,000 for construction will be issued in 2011. 3,500,000 1,060,000 Selling bonds for this 1,520,000 - project has been postponed to FY 2010-11. 1,920,000 - This project will begin 500,000 - design in FY 2011 if funds permit. 560,000 - 55,000 55,000 176,000 170,000 225,000 225,000 K:WCCT18ond Presentation12010 f3ond12010 Project list Intent to Issue C.O's Res. 3-22-10 2010 Bond Sale Projects CIP Approved Budget Budget FY Page 2009-10 Na Project Amount Explanation for Rovision Needed grainage Projects 89 Briarwoods Estates Improvements 105 Heideiburg Court Drainage Improvements (Engineering I Design} 91 Brookhaven Drive Improvements 99 Odell Street improvements 101 Steeple Ridge Improvements Subtotal C.O. Drainage Projects Utility Gapital Projects 41 Douglas Lane Street Utility Relocation (Hightower Dr. to Starnes Road) 145 Telemetric Water Meter Annual Replacement (2010) Subtotal C.0. Utility Cap-rtai Projects Capital Equipment Replacement 215 Aerial pucketTruck Replacement Unit 604 220 Ambulance Replacement Unit 846 221 Backhoe/Loader Replacement Unit 502 Subtotal C.Q. Equipmont Replacement Total 2010 C.Os 1,615,000 1,615,000 25,000 25,000 220,000 220,000 Construction has just started, and staff has 520,000 475,000 adjusted the amount to the estimated project cost. 130,000 130,000 2,510,000 2,465,DOD 455,000 455,000 350,000 350,000 805,000 805,000 130,000 130,000 245,000 246,000 85 000 7tl~000 Actual Amount ofi bid , awarded on 2-22-10 460,000 445,000 $ 28,720,000 $ 23,740,000 K:~ACCT18ond Presentation12010 9ondi2G1G Project List Intent to Issue C.0's Res. 3-22-iC CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. G.0 Subject: EXECUTIVE SESSION ITEMS CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. G.1 Subject: Action on Any Item Discussed in Executive Session Listed on Work Session Agenda CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. H.0 Subject: INFORMATION AND REPORTS CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. H.1 Subject: Announcements -Councilman Welch Announcements The Texas High-Speed Rail & Transportation Corporation will hold a town hall meeting in North Richland Hills on Wednesday, March 24th. The meeting will begin at 10 a.m. in the City Council Chambers. The public is invited to attend to learn more about ongoing efforts to bring high-speed rail to Texas. Additional information is available on the Texas High-Speed Rail & Transportation Corporation web site at www.THSRTC.com or by calling 214-750-0123. Hop on out to the annual Easter in the Park celebration on Saturday, March 27th. This event is scheduled from 10 a.m. to noon at Green Valley Park, 7701 Smithfield Road. The Easter egg hunt will begin promptly at 10 a.m., so don't be late. Other activities will include a visit by the Easter bunny, bounce houses, train rides and a petting zoo. For more information, please contact the NRH Recreation Center at 817-427-6600. Put on your walking shoes and join us for the Mayor's Fun Walk on Saturday, April 10th. The 3-mile walk will begin at 9 a.m. at Walker's Creek Park, 8403 Emerald Hills Way. The walk is free for all ages. Pre-registration is encouraged. For more information, visit the City's web site at nrhtx.com or call the NRH Recreation Center at 817-427-6600. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Teddi Zonker and NRH Recreation Center Staff An email was received thanking Teddi and the entire staff of the Recreation Center for providing a very special night at the Daddy/Daughter Dance. Everything was beautiful, the staff was very friendly and the event was well planned, the a-mail said. CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 3-22-2010 Presented by: Agenda No. H.2 Subject: Adjournment