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Home My WebLink AboutCC 2010-05-24 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — MAY 24, 2010 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 24 day of May, 2010 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Jimmy Cates Pubic Works Operations Manager Gaylon Cremeen Public Works Street Supervisor Eric Wilhite Chief Planner Mark Mills Budget Director Greg VanNieuwenhuize Assistant Public Works Director Jamie Brockway Purchasing Manager Rick Scott Assistant Chief of Police Andy Kancel Assistant Chief of Police Cali to Order Mayor Trevino called the work session to order at 5:30 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. City Council Minutes May 24, 2010 Page 2 A.2 IR 2010 -040 Update on Sign Topper Program as part of Neighborhood Initiative Efforts Mr. John Pitstick, Director of Planning, presented a PowerPoint presentation on a proposed pilot sign topper program as part of the Neighborhood Initiative Program. The program would be implemented in target area one (south of Northeast Loop 820, west of Boulevard 26 and east of Rufe Snow Drive). Mr. Pitstick presented to Council the program's purpose, guidelines and initial costs. Council concurred with the information presented and directed staff to proceed with the pilot program as part of the Neighborhood Initiative Program. A.3 IR 2010 -042 Police Department's Implementation of Nixie Messaging Service Chief Perdue and Captain Rick Scott presented a new community notification service, Nixie, being launched by the Police Department. The messaging service is designed to deliver to the community neighborhood -level public safety and community event notifications by web, email and cell phone. The service will provide geographical based alerts, advisories, community information and localized traffic information to service subscribers. Council expressed their support of the new service and asked about the possibility of using Code Red to inform citizens of the new service. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213- 09) Mayor Trevino announced at 5:47 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 for consultation with attorney regarding pending litigation — 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352 - 237213 -09). C.0 Adjournment City Council Minutes May 24, 2010 Page 3 Mayor Trevino announced at 6:53 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order May 24, 2010 at 7 :00 p.m. ROLL CALL Present: Oscar Trevino Mayor Scott Turnage Mayor Pro Tem, Council, Place 6 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE City Council Minutes May 24, 2010 Page 4 Councilman Whitson led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - YARD OF THE MONTH AWARDS PRESENTED BY COUNCIL LOMBARD Doris Tipps, Keep NRH Beautiful Commission Member and Councilman Lombard recognized the following yard of the month recipients for May: Asael & Rhiannon Mejia, 6607 Onyx Drive North, Lynn King, 7331 Deville, Galen McCune, 5016 Skylark Court, Clark Compton, 7225 Lola Drive, Steve Wiechman, 5121 Grove Street, Brad & Debbie Daniel, 6700 Mabell Street, Tammy Gill, 9205 Grace Court, Reta Vanbebber, 7508 Orange Valley Drive, Steve & Robin Wilhite, 8332 Valley Oaks. The Villas on Bear Creek, 8009 Davis Blvd., were recognized as the May Business Landscape Winner and Linda Hurley, 7312 Coventry Circle, was recognized as the May SmartScape Winner. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - IR 2010 -041 DISTINGUISHED BUDGET PRESENTATION AWARD FOR FISCAL YEAR 2009/2010 Charles S. Cox, Director of Finance at the City of Farmers Branch and former President of Government of Finance Association presented the Distinguished Budget Award for Fiscal Year 2009/2010 to Mark Mills, Budget Director. A.5 CITIZENS PRESENTATION None. A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF MAY 10, 2010 CITY COUNCIL MEETING City Council Minutes May 24, 2010 Page 5 B.2 APPROVAL OF MINUTES OF MAY 17, 2010 CITY COUNCIL MEETING B.3 PU 2010 -013 RENEW BID NO.09 -022 FOR AQUATIC CHEMICALS TO FSTI INC IN THE AMOUNT NOT TO EXCEED $62,150 AND VALLEY SOLVENTS & CHEMICALS IN AN AMOUNT NOT TO EXCEED $3,780 B.4 GN 2010 -038 APPROVE AGREEMENT WITH TARRANT COUNTY TAX ASSESSOR /COLLECTOR FOR THE COLLECTION OF CITY PROPERTY TAXES - RESOLUTION NO. 2010 -019 B.5 PU 2010 -011 GUTERMANN INC. IN THE AMOUNT OF $68,339 FOR SUBSURFACE WATER LINE LEAK DETECTION EQUIPMENT COUNCILMAN LEWIS MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. PUBLIC HEARINGS C.0 There were no items for this category. PLANNING & DEVELOPMENT D.1 GN 2010 -037 INITIATE AMENDMENTS TO ZONING TEXT FOR TOWN CENTER ZONING DISTRICT APPROVED John Pitstick, Planning and Development Director, summarized the item. The original Town Center zoning district was created in 1998 as part of a master planned development by Arcadia Development intended to create an integrated mixed use town center with four character subzones emphasizing a transect of Tess urban to more urban uses on approximately 290 acres of land. A pedestrian friendly environment was to be encouraged with new street -types including alleys, on- street parking, wide sidewalks and building setbacks closer to the street. A significant part of the developer's plan included the creation of a Tax Increment Financing District (TIF #2) to finance public improvements including a recreation center, public library and county college performing arts /conference center. Most of the Home Town development west of the Home Town Lakes has been developed with a majority of single family detached homes and townhomes. The Venue was built in 2007 as part of the initial commercial core development including residential lofts with first floor commercial uses. The Home City Council Minutes May 24, 2010 Page 6 Town Regulating Plan was last updated in 2004. The neo- traditional mixed use developments have become more popular and more detailed regulations have acquired over the last decade in several other cities throughout the state and throughout the nation. Staff is requesting approval to begin the process of drafting updated regulations and to set public hearings before the Planning & Zoning Commission and City Council on possible amendments to the Town Center zoning district. COUNCILMAN WELCH MOVED TO APPROVE GN 2010 -037, TO DIRECT STAFF TO DRAFT AND UPDATED REGULATIONS AND SET PUBLIC HEARINGS BEFORE THE PLANNING AND ZONING COMMISSION AND CITY COUNCIL ON AMENDMENTS TO THE TOWN CENTER ZONING DISTRICT WHICH INCLUDE BUT ARE NOT LIMITED TO CHANGES FOR CREATION OF DENSITY CAPS, CLARIFYING MIXED USE BUILDING TYPES, DEFINING MINIMUM BUILDING STANDARDS, CLARIFYING REQUIRED ARCHITECTURAL ELEMENTS AND REMOVING REQUIREMENTS FOR SPECIAL USE PERMITS FOR MULTIFAMILY DEVELOPMENT WITH WORK SESSIONS COMMENCING IN JUNE 2010 AND PUBLIC HEARINGS IN JULY 2010. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. PUBLIC WORKS E.0 There were no items for this category. GENERAL ITEMS F.1 GN 2010 -033 ELECTION OF MAYOR PRO TEM APPROVED Mayor Trevino announced that the Charter states that the Mayor Pro Tem shall be selected from the seven council members at the first regular meeting following the City's general election. The May 24 meeting is the first regular meeting after the canvass and Council should proceed with electing a Mayor Pro Tem at this Council meeting. Mayor Trevino called for nominations for Mayor Pro Tem. MAYOR PRO TEM TURNAGE MOVED TO NOMINATE COUNCILMAN SAPP AS MAYOR PRO TEM. COUNCILMAN WHITSON MOVED TO CEASE NOMINATIONS. Mayor Trevino closed nominations and called for the vote. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes May 24, 2010 Page 7 F.2 GN 2010 -034 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3093 AUTHORIZING THE ISSUANCE OF $5,850,000 "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2010" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO APPROVED Larry Koonce, Finance Director, presented the item. A bond sale was scheduled for Monday, May 24, 2010. The sale will include $5,850,000 in General Obligation Bonds for street and drainage improvements approved in the 2003 bond election. These include improvements for Douglas Lane (Hightower to Starnes) in the amount of $950,000, $600,000 for Starnes Road (Rufe Snow to Crosstimbers), $65,000 for Terry Drive (Susan Lee to North Richland), $70,000 for Tabor Street (Rufe Snow to Steven), $500,000 for Shady Grove Road (Davis to Clay - Hibbins), $200,000 for Briley Drive (Lariat to Rufe Snow), $650,000 for Cloyce Court (Northeast Loop 820 to Maplewood), $525,000 for Colorado Boulevard (Boulevard 26 to Harwood), $540,000 Mackey Drive (Briley to Glenview), $970,000 Trinidad Drive (Rufe Snow to Holiday), $480,000 Yarmouth Avenue (Mid- Cities to Newcastle) and $300,000 for Meadowview Estates channel drainage improvements. Mr. Koonce introduced David Medanich with First Southwest Company, Financial Advisory Firm. Mr. Medanich explained that the City received General Obligation Bond ratings from both Moody's Investors Service and Standard and Poor's. Moody's rating is Aa2 and Standard and Poor's has upgraded the AA rating to AA +. He gave a brief summary on the bid process and how the bid packets were put together for Council. The lowest bonds were offered by BOSC, Inc. at a true interest cost of 3.523500% for General Obligation Bonds, Series 2010 and the lowest bonds were offered by Frost National Bank, at a true interest cost of 3.318630% for the Tax and Waterworks and Sewer System Revenue Certificates of Obligation, Series 2010 (next item). COUNCILMAN LOMBARD MOVED TO APPROVE GN 2010-034, ORDINANCE No. 3093. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 GN 2010 -035 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3094 AUTHORIZING THE ISSUANCE OF $23,740,000 "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2010" AND City Council Minutes May 24, 2010 Page 8 RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO APPROVED Larry Koonce, Finance Director, summarized the item. On March 22nd, City Council authorized the City Secretary to publish by April 4, 2010 a notice in a newspaper of general circulation of the intent of the City to issue Certificates of Obligation. Notices were published in accordance with State law. The sale of $23,740,000 in Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation for the recreation center construction, utility water and wastewater projects, drainage projects, NRH strategic plan projects, Boulevard 26 improvements and equipment replacement was completed on May 24, 2010. The City received Certificates of Obligation ratings from both Moody's Investors Service and Standard and Poor's. Moody's rating is Aa2 and Standard and Poor's has upgraded the AA rating to AA +. (Mr. Medanich discussed the bids received during the previous item F.2) Mayor Trevino advised Councilman Turnage would be abstaining because his spouse works for Frost Bank. An affidavit of disqualification has been completed by Councilman Turnage and filed with the City Secretary stating the nature of the interest was his spouse is an executive officer with Frost National Bank, winning bid on bond sale. COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE No. 3094. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0; MAYOR PRO TEM TURNAGE ABSTAINING. F.4 GN 2010 -036 CONSIDER ALL MATTERS INCIDENT AND RELATED TO PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING OBLIGATIONS OF THE CITY OF NORTH RICHLAND HILLS, INCLUDING THE ADOPTION OF RESOLUTION NO. 2010 -021 PERTAINING THERETO APPROVED Larry Koonce, Finance Director, summarized the item. The City has several bond issues outstanding that are currently callable which means they can be repaid at anytime without penalty. Since there is sufficient fund balance in the debt service fund, staff believes it is prudent that the City payoff $1.285 million of outstanding bonds with coupon rates ranging from 4.60% to 5.60 %, ultimately saving the City $69,000 in interest expense. Staff recommends approval of Resolution No. 2010 -021 for the redemption of certain outstanding obligations of the City of North Richland Hills and resolving other matters incident and related to the redemption of such obligations. City Council Minutes May 24, 2010 Page 9 COUNCILMAN WHITSON MOVED TO APPROVE GN 2010-036; RESOLUTION No. 2010 -021. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.5 PU 2010 -012 AWARD OF BID NO. 09 -037 TO GREENSCAPING, INC., IN THE AMOUNT OF $527,500.10, FOR CONSTRUCTION OF THE BOULEVARD 26 TRAIL APPROVED Vickie Loftice, Managing Director, summarized the item. Item is to consider the award of bid for the construction of the Boulevard 26 Trail. The City requested bids in accordance with city policy and bids were received from sixteen firms. The bids required TxDOT review and approval prior to TxDOT authorizing the City to execute a contract for the construction of the trail. Additional time was also required for FEMA approval for the proposed work within the creek channel. Staff and TxDOT reviewed and evaluated the proposals and are recommending award of bid to Greenscaping, Inc. in the amount of $572,500.10. COUNCILMAN WELCH MOVED TO APPROVE PU 2010 -012; BID No. 09 -037. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action required. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Barth made the following announcements. City Hall and other non - emergency City offices will be closed on Monday, May 31st, for the Memorial Day Holiday. NRH2O and Iron Horse Golf Course will remain open for the holiday. Garbage and recycling will be collected as normal. City Council Minutes May 24, 2010 Page 10 The North Richland Hills Fire Department offers CPR classes each month at the Fire Administration Building. The next class is scheduled from 6 p.m. to 10 p.m. on Thursday, June 3rd. The cost is $25. To sign up or get more information, please call 817- 427 -6901. Dan Echols Senior Center will hold its 7th Annual Indoor Garage Sale on Friday, June 11 from 8 a.m. to 3 p.m. Items will include linens, antiques, small appliances, kitchen items and much more. The center is located at 6801 Glenview Dr. For more details, please call 817- 281 -9267. Kudos Korner - Officers Kevin Luff, Duane Ford, and Dustin Black and Dispatcher Daniel Pate, Police Department. A letter was received from a resident expressing profound gratitude to these employees for their response to a call involving a family member. She stated, "These officers are a credit to the department. They were kind, compassionate and caring along with being professional. I am happy to live in North Richland Hills and know there are officers like these here for me." H.2 A LOOK THROUGH THE LENS - MAY 2010 In celebration of our community, the City Council Meeting ended with a short video highlighting the beauty of North Richland Hills as well as recent community events. H.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:38 p. •C Hun�iuiuu C n .tip • *# z °' r '� Oscar Trevino —Mayor i * Ss . ICYat5'erk‘_, Patricia Hutson, City Secretary