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Home My WebLink AboutCC 2010-07-26 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JULY 26, 2010 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 26 day of July, 2010 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor (present at 5:33 p.m.) John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Craig Hulse Economic Development Director Gregory VanNieuwenhuize Assistant Public Works Director Chris Amarante Facilities & Construction Director Dave Pendley Building Official Eric Wilhite Chief Planner Jamie Brockway Purchasing Manager Debbie York Neighborhood Services Manager Stephanie East Environmental Health Supervisor Kristin Weegar Marketing & Research Coordinator Absent: Ken Sapp Mayor Pro Tem, Council, Place 2 Call to Order Councilman Lombard called the work session to order at 5:30 p.m. and advised that Mayor Trevino would be joining the meeting later. City Council Minutes July 26, 2010 Page 2 A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.2 Transportation and Access - State Highway 121/183 and Bedford Euless Road Councilman Lombard advised that Mayor Trevino would like the opportunity to discuss Item A.2 and was requesting Council delay discussion of Item A.2 until later in the meeting. Council concurred with moving the item to later in the meeting. A.3 Overview on Proposed Fort Worth Wholesale Water Contract Mr. Mike Curtis, Managing Director, presented a PowerPoint presentation giving an overview of the proposed Fort Worth Wholesale Water Contract. The current contract, in effect since April 1, 1989, will expire in December 2010. Council was advised that most of the changes proposed in the contract are formatting and terminology changes. There are a few changes that will impact the price that the City of Fort Worth charges its wholesale water customers. Mayor Trevino was present at 5 :33 p.m. and assumed the chair. Five key changes were highlighted and discussed with Council. Councilmember Welch, the City's representative on the Fort Worth Wholesale Water Committee, advised the proposed changes were fair and equitable. There were no questions from the Council. A.2 Transportation and Access - State Highway 121/183 and Bedford Euless Road Mr. Craig Hulse, Director of Economic Development, presented a PowerPoint presentation briefly discussing the background and scope of the study and updating the Council on ramp access alternatives. Mr. Hulse introduced representatives from Kimley Horn & Associates — Anna Carrillo, Brian Shamburger and Dennis Seal. Mr. Seal presented to Council access ramp alternatives to exit to Bedford Euless Road. Council was also presented with other alternatives that would rename the NRH portion of Bedford - Euless Road and maximize space and placement of logo signage. Staff requested direction from Council on their support of the review of exit ramp alternatives with TxDOT and NTE Mobility Partners and the potential name change for the NRH portion of Bedford - Euless Road. Council was supportive of the access alternatives presented and with the possible name change. City Council Minutes July 26, 2010 Page 3 A.4. Discussion of Becoming a TxDOT Certified City Regarding Billboards on State Controlled Highways Mr. Dave Pendley, Building Official, presented a PowerPoint presentation seeking Council input on becoming a TxDOT Certified City which will allow the Council to make rules or grant variances to billboard regulations that are less (or more) restrictive than current state provisions. Because the City's current regulations are the same as the State's, the installation of digital billboards at certain locations is restricted. Mr. Pendley highlighted certification requirements and the pros and cons of becoming a "certified" city. Council concurred with Staff pursuing becoming a TxDOT Certified City. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange or value of real property for municipal use - Central Sector of City B.3 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213- 09) Mayor Trevino announced at 6:17 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 552.072 to deliberate the lease of City Property (mineral leases), Section 551.072 to deliberate the purchase, exchange or value of real property for municipal use — central sector of City and Section 551.071 for consultation with attorney regarding pending litigation — Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530-09); (b) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); (c) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213 -09). C.0 Adjournment Mayor Trevino announced at 7:07 p.m. that the Council would adjourn to the regular Council meeting. City Council Minutes July 26, 2010 Page 4 REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order July 26, 2010 at 7:13 p.m. ROLL CALL Present: Oscar Trevino Mayor John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney Absent: Ken Sapp Mayor Pro Tem, Council, Place 2 A.1 INVOCATION Councilman Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Turnage led the pledge of allegiance to the American Flag and Texas Flag. City Council Minutes July 26, 2010 Page 5 A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Yard of the Month Awards Ms. Kathy Luppy, Chair of the Keep NRH Beautiful Commission, and Councilman Lewis recognized the following Yard of the Month award recipients: Dianna Darden, 6616 Briley Drive; Paul Douglas, 4724 Redondo Street; Gerald Dixson, 4809 Lakeside Circle; Ron & Helen Ferguson, 5612 Bogota Drive; Sara Draper, 5817 Arbor Road; Joel Powell, 6704 Richfield Drive; Gean Paden, 6908 Herman Jared Drive; Randy & Becky Izzard, 7909 Forest Lakes Court; John & Rachel Kiningham, 8612 Kensington Lane. Studio 6 was recognized as the recipient of the Business Landscape Award and Cheryl Stine, 7548 Hightower was recognized as the recipient of the SmartScape Award. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Sadie Ray Graff Educator Award Ms. Doris Tipps, Keep NRH Beautiful Commission member, recognized Kathy Luppy for being the recipient of the Keep Texas Beautiful Sadie Ray Graff Award. The award recognizes educators and educational institutions that encourage youth involvement and promote the Keep Texas Beautiful mission through environmental education. A.5 SPECIAL PRESENTATION(S) AND RECOGNITION(S) 2010 DARE Scholarship Award Chief Perdue and Councilman Welch recognized Trisha Killen of Birdville High School as the recipient of the $500 D.A.R.E. Scholarship Award. A.6 CITIZENS PRESENTATION Mr. Dan Roberts, 1605 Creekridge Drive, Keller, addressed the Council on issues with Chesapeake. Mayor Trevino asked Chief Perdue to meet with Mr. Roberts to address his concerns and advised Mr. Roberts that he could also place his concerns in an email format and send to the Council. A.7 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes July 26, 2010 Page 6 None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JULY 12, 2010 CITY COUNCIL MEETING B.2 PU 2010 -018 AUTHORIZATION TO REJECT BIDS FOR RFB 10 -039 PAVING IMPROVEMENTS - FIRE STATION NO. 2 COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. PUBLIC WORKS E.1 PW 2010 -024 AWARD OF PROJECT RFB NO. 10 -034 TO J & T EXCAVATING, LLC IN THE AMOUNT OF $840,828.50 FOR THE CONSTRUCTION OF THE SHADY GROVE ROAD STREET IMPROVEMENTS PROJECT (ST0802) FROM DAVIS BOULEVARD TO CLAY HIBBINS ROAD APPROVED Mr. Gregory VanNieuwenhuize, Assistant Public Works Director, presented the item. Council is being asked to award a construction contract to J & T Excavating, LLC in the City Council Minutes July 26, 2010 Page 7 amount of $840,828.50 for the CIP Project identified as "Shady Grove Road Street Improvements Project (Davis Boulevard to Clay - Hibbins Road) ". The project, originally identified in the FY 2007/2008 Capital Improvements Budget, consists of widening approximately 2,200 linear feet of roadway from the existing 21 -foot wide asphalt street to a 40 -foot wide concrete collector street. A drainage system will replace the current bar ditches, sidewalks will be constructed and a sanitary sewer main will be extended across Shady Grove Road to provide service to an unserved area. An Alternate Bid includes an allowance for Shady Grove Road to be restricted to one -way traffic during construction. Staff is recommending the award of the base bid maintaining the two -way traffic during construction. COUNCILMAN WELCH MOVED TO APPROVE PW 2010 -024, AWARDING BID No. 10 -034 TO J&T EXCAVATING, LLC. IN THE AMOUNT OF $840,828.50 FOR THE CONSTRUCTION OF THE BASE BID (MAINTAINING TWO -WAY TRAFFIC) FOR THE SHADY GROVE ROAD STREET IMPROVEMENTS PROJECT (ST0802) FROM DAVIS BOULEVARD TO CLAY - HIBBINS ROAD AND AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH AGREEMENT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. GENERAL ITEMS F.1 GN 2010 -054 INTER -LOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND TARRANT COUNTY FOR FOOD SERVICE INSPECTIONS AT TASTE OF NORTHEAST TARRANT SPECIAL EVENT APPROVED Ms. Stephanie East, Environmental Health Supervisor, presented the item. Council is being requested to approve an interlocal agreement with Tarrant County Public Health to inspect and permit the food booths at the Taste of Northeast Tarrant event on August 5. The organizers of the event have requested for the third consecutive year that Tarrant County Public Health inspect and permit the event due to a significantly smaller permit fee per booth offered by Tarrant County than the City is able to offer. COUNCILMAN TURNAGE MOVED TO APPROVE GN 2010 -054, APPROVING THE INTERLOCAL AGREEMENT WITH TARRANT COUNTY PUBLIC HEALTH TO CONDUCT HEALTH INSPECTIONS AT THE TASTE OF NORTHEAST TARRANT EVENT, COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.2 City Council Minutes July 26, 2010 Page 8 GN 2010 -055 CONSIDER AMENDMENTS TO CHAPTER 104 GAS WELL DRILLING AND PRODUCTION - ORDINANCE NO. 3099 APPROVED Mr. John Pitstick, Director of Planning and Development, presented the item. Council is requested to consider two minor changes to the City's Gas Drilling Regulations. Staff is recommending a change to Section 104 -6(o) of Chapter 104 Gas Drilling Regulations at the request of Chesapeake Energy to allow a private covenant in lieu of the required 150 foot "no build" public easement around the outside wall of gas drill sites. The second change is to add a new Section 104 -39 to include a requirement for masonry screening around above ground facilities related to gas pipelines such as valve stations. Council was advised that prior to the Council meeting, Chesapeake Energy had expressed concerns to Staff that the masonry walls would hinder their ability to bring in heavy equipment needed to maintain the valve stations. After a brief discussion by Council, Staff advised the wording of the ordinance would allow staff to work with Chesapeake and other gas pipeline companies to work out a solution to the problem with equipment access. COUNCILMAN WHITSON MOVED TO APPROVE GN 2010 -055, ORDINANCE No. 3099. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.3 PU 2010 -017 RENEW BID NO. 09 -027 FOR WATER & WASTEWATER REPAIR MATERIALS - SECTION B TO ATLAS UTILITY SUPPLY APPROVED Mr. Mike Curtis, Managing Director, presented the item. Staff is requesting Council to consider renewing Section B of the contract to Atlas Utility Supply for accessories used in the construction and repair of the City's water and sanitary sewer infrastructure. Atlas Utility has agreed to hold their pricing the same for the twelve -month renewal period. Mainline Supply Company and ACT Pipe & Supply submitted prices increases for the items in the sections awarded to them. Staff is recommending Sections A, C, & D of the contract be rebid due to the price increases. COUNCILMAN LEWIS MOVED TO APPROVE PU 2010 -017, RENEWING BID No. 09 -027 FOR WATER & WASTEWATER REPAIR MATERIALS SECTION B TO ATLAS UTILITY SUPPLY. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. City Council Minutes July 26, 2010 Page 9 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Executive Item B.1 - Consider Approval of an Oil and Gas Lease for 1.1891 Acres of the Stephen Richardson and John Condra Surveys Mr. Jared Miller, Assistant City Manager, advised during Executive Session Council was advised of an offer from Chesapeake Energy to lease minerals under the Bursey Road Senior Center for a bonus of $5,250 per acre with a three -year lease term and 25% royalties. The City will receive a bonus of $6,242.78. COUNCILMAN TURNAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AND OIL AND GAS LEASE FOR 1.1891 ACRES OF THE STEPHEN RICHARDSON AND JOHN CONDRA SURVEYS. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Lombard made the following announcements. The City of North Richland Hills conducts a test of the 10 outdoor emergency warning sirens on the 1st Wednesday of each month. The next test is scheduled for 1 p.m. on August 4th. The test will not be performed if there is low cloud cover or bad weather. The North Richland Hills Recreation Center invites residents to attend its annual Rec Expo & Open House from 9 a.m. to 1 p.m. on Saturday, August 7th. Visitors will learn about the many programs and services offered at the Recreation Center. For more information, please call 817 - 427 -6600. The North Richland Hills Public Works Department will hold a public education and outreach meeting on the City's Storm Water Management Program on Tuesday, August 10th. The meeting will begin at 6 p.m. in the Council Workroom at City Hall. The Storm Water Management Program was created in 2007 to reduce the discharge of pollutants into local waterways. For more information, please call the Public Works Department at 817- 427 -6460. City Council Minutes July 26, 2010 Page 10 Kudos Korner — Rica Garcia & Kim Killian, Police Department. An email was received from a resident expressing extreme gratitude to Detective Garcia and Dispatcher Kim Killian for their quick response to his 911 call. The resident was choking and unable to give his address. Kim quickly determined his location and Detective Garcia arrived within moments to perform the Heimlich maneuver. The resident stated, "I truly love this city, its great civil servants and their prompt service. This team saved me today, I can't thank them enough." A Look Through the Lens - The meeting ended with a short video highlighting recent activities in North Richland Hills. The video showcased 4th of July celebrations that were held earlier in the month in our community. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:07 p A/ �.� Oscar evino —Mayor c • `..:. ... - yt r :r , / t 4 OA 33 le - F'e�a4l01'� ity Secretary nfU twuuiuw�a��`N