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Home My WebLink AboutCC 2010-10-11 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 11, 2010 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 11 day of October, 2010 at 6:15 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Ken Sapp Mayor Pro Tem, Council, Place 2 John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer John Pitstick Director of Planning & Development Craig Hulse Director of Economic Development Andy Jones Fire Chief Laury Fiorello Assistant Finance Director Andy Kancel Assistant Police Chief Dave Pendley Building Official Sean Hughes Emergency Management Coordinator Jamie Brockway Purchasing Manager Eric Wilhite Chief Planner Call to Order Mayor Trevino called the work session to order at 6:17 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. City Council Minutes October 11, 2010 Page 2 A.2 Update and Discussion Regarding Digital Billboards and Becoming a Self - Regulated "Certified City" by the Texas Department of Transportation Mr. Dave Pendley, Building Official, presented a PowerPoint presentation updating the Council on the City's progress in becoming a TxDOT "Certified City" which will allow the City to regulate billboards along Loop 820 and Texas 121. Mr. Pendley discussed with Council billboard requirements for non - certified cities. Council was advised that by becoming a TxDOT "Certified City" the Council through the Sign Review Board will be able to equitably grant case -by -case variances that non - certified cities are not authorized to grant. The variances must be consistent with the Federal Highway Beautification Act of 1965. A proposed ordinance is on the regular Council agenda for Council's consideration. The ordinance includes language that must be incorporated into the City's sign regulations which confirms compliance with the Federal Highway Beautification Act of 1965 and adds to the Table of Permitted Signs "Relocated Billboards" allowing for the relocation of existing billboard signs when allowed by the Texas Department of Transportation Administrative Rules and approved by the Sign Review Board per section 106 -15. Council concurred with the information presented and took formal action on the proposed ordinance during the regular council meeting. A.3 Update on the North Tarrant Express Project Mr. Craig Hulse, Director of Economic Development, presented a PowerPoint presentation updating the Council on the locations, timing and construction activities of the North Tarrant Express project. Construction activities in calendar year 2010 will be in the areas of IH 35W and Loop 820 interchange, between Beach Street and Denton Highway, between Hurstview and Norwood and S.H. 183 northbound to SH 121. Council requested Staff to extend an invitation to Golfsmith, Garden Ridge, Ashley Furniture and North Hills Hospital to become a part of the business mobility team. A.4 Discuss Proposed Rule Change to Council Rules of Procedure Council discussed this item at a previous council work session and Staff was instructed to draft new language based on the input received from Council during the work session. The proposed rule change previously discussed would add a provision to the Council Rules of Procedures that would not allow comments during citizens presentation on matters in which Staff is scheduling stakeholders meetings or other meetings designed to solicit citizen input. Mr. Hindman advised Council the language previously presented had been revised to include a 60 day time limit - No citizen comment will be allowed on any matter on which staff has scheduled or will be scheduling stakeholder meetings or similar meetings designed to solicit citizen input within 60 days, it being the council's intent that such comments be made at such meetings. After further discussion of the proposed rule change, Council concurred with City Council Minutes October 11, 2010 Page 3 the revised language and further directed Staff to also clarify the process for individuals to address Council on a non - public hearing agenda item. Council was supportive of hearing from individuals wishing to speak on non - public hearing agenda items. Council suggested allowing any member of the Council to request a person to be heard by the Council unless another member of the Council objects. If there is an objection, the Council would then vote on whether to hear the person requesting to speak. Staff will draft suggested language based on Council's input for Council's consideration. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213- 09) Mayor Trevino announced at 6:43 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 for consultation with attorney regarding pending litigation — Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); (b) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); (c) Venue at Hometown vs. City of North Richland Hills, et al (No. 352 - 237213 -09). RECESS TO REGULAR SESSION Mayor Trevino recessed the Executive Session at 6:57 p.m. and announced that Council would convene into Regular Session and would reconvene after Regular Session to continue discussion of the Executive Session item. Council reconvened in Executive Session following the regular council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order October 11, 2010 at 7:06 p.m. City Council Minutes October 11, 2010 Page 4 ROLL CALL Present: Oscar Trevino Mayor Ken Sapp Mayor Pro Tem, Council, Place 2 John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Lance Corporal Ryan Biggs, 2nd Platoon, Bravo Company, 1st Combat Engineer Battalion, United States Marines led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) North Richland Hills Flag presentation honoring Lance Corporal Ryan Biggs by Councilman Lombard Councilman Lombard presented Lance Corporal Ryan Biggs with a North Richland Hills City flag. City Council Minutes October 11, 2010 Page 5 A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF SEPTEMBER 27, 2010 CITY COUNCIL MEETING B.2 GN 2010 -084 CANCELLING THE NOVEMBER 22 AND DECEMBER 27 CITY COUNCIL MEETINGS MAYOR PRO TEM SAPP MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0, PUBLIC HEARINGS C.1 ZC 2009 -08 CONTINUE PUBLIC HEARING TO CONSIDER A REQUEST FROM GENE SCHAY FOR A ZONING CHANGE FROM "R -1 -S" SPECIAL SINGLE FAMILY TO "R -2" SINGLE FAMILY ON A PORTION OF LOT 3R, BLOCK 14, GLENANN ADDITION (LOCATED AT 8620 MARTIN DRIVE - 0.532 ACRES.) ORDINANCE NO. 3109 (CONTINUATION FROM SEPTEMBER 13, 2010 COUNCIL MEETING) WITHDRAWN Mayor Trevino advised that this item was a continuance of the public hearing from the September 13 Council Meeting. Mayor Trevino called on the applicant to come forward. City Council Minutes October 11, 2010 Page 6 Mr. Gene Schay advised that during the zoning process there were issues that had come up and therefore would need to withdraw his request until the issues could be resolved. Mayor Trevino closed the public hearing. C.2 RP 2009 -05 CONTINUE PUBLIC HEARING TO CONSIDER A REQUEST FROM GENE SCHAY FOR A REPLAT OF LOT 3R, BLOCK 14, GLENANN ADDITION INTO LOTS 3R1 AND 3R2, BLOCK 14, GLENANN ADDITION (LOCATED AT 8620 MARTIN DRIVE - 1.960 ACRES.) (CONTINUATION FROM SEPTEMBER 13, 2010 COUNCIL MEETING) WITHDRAWN Mayor Trevino advised that this item was a continuance of the public hearing from the September 13 Council Meeting. Mayor Trevino called on the applicant to come forward. Mr. Gene Schay advised that again due to issues in the process he would need to withdraw his request until the issues could be resolved. Mayor Trevino closed the public hearing and advised that once the issues were resolved that fees for Mr. Schay to resubmit his requests would be waived. PLANNING & DEVELOPMENT D.0 No items for this category. PUBLIC WORKS E.0 No items for this category. GENERAL ITEMS F.1 City Council Minutes October 11, 2010 Page 7 GN 2010 -082 APPOINTMENT OF BOARD DELEGATES TO REINVESTMENT ZONE NO. 1 (TIF #1) AND APPOINTMENT OF CHAIR APPROVED Patricia Hutson, City Secretary presented the item. The bylaws of Reinvestment Zone No. 1 state that the Board is to consist of nine directors; five are to be appointed by the City Council; one is appointed by the governing body of Birdville Independent School District; one appointed by the governing body of Tarrant County College District; one appointed by the Tarrant County Hospital District; and one appointed by the governing body of Tarrant County. The directors are to serve two -year terms of office. The five Council Members serving on Reinvestment Zone No. 1 terms of office expire in October. The City Council is being requested to make five appointments to the Board. The members whose terms will expire are Mayor Trevino, Councilman Lewis, Councilman Turnage, Councilman Whitson, and Councilman Welch. In the past Council also elected to appoint the same Council Members to Reinvestment Zones No. 1 and 2 with the exception of the one extra Council member on Reinvestment Zone No. 2, although there is no requirement for the members to be the same. The next agenda item is to consider the appointments to Reinvestment Zone No. 2. The bylaws also state that the Council shall appoint a Chair annually. MAYOR PRO TEM SAPP MOVED TO REAPPOINT MAYOR TREVINO, COUNCILMAN LEWIS, COUNCILMAN TURNAGE, COUNCILMAN WHITSON AND COUNCILMAN WELCH TO THE REINVESTMENT ZONE No. 1 AND MAYOR TREVINO TO CONTINUE AS CHAIR. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 GN 2010 -083 APPOINTMENT OF BOARD DELEGATES TO REINVESTMENT ZONE NO. 2 (TIF #2) AND APPOINTMENT OF CHAIR APPROVED Patricia Hutson, City Secretary, presented the item. The bylaws of Reinvestment Zone No. 2 state that the Board is to consist of nine directors; six are to be appointed by the City Council; one is appointed by the governing body of Tarrant County College District; one appointed by the Tarrant County Hospital District; and one appointed by the governing body of Tarrant County. The directors are to serve two -year terms of office. The terms of office for the six Council Members serving on Reinvestment Zone No. 2 expire in October. The City Council is being requested to make six appointments to the Board. The Council Members whose terms will expire are Mayor Trevino, Mayor Pro Tem Sapp, Councilman Lewis, Councilman Whitson, Councilman Turnage and Councilman Welch. The bylaws also state that the Council shall appoint a Chair City Council Minutes October 11, 2010 Page 8 annually. After the appointment of the six directors, Council is requested to appoint the Chair. COUNCILMAN LOMBARD MOVED TO REAPPOINT MAYOR TREVINO, MAYOR PRO TEM SAPP, COUNCILMAN LEWIS, COUNCILMAN WHITSON, COUNCILMAN TURNAGE AND COUNCILMAN WELCH TO THE REINVESTMENT No. 2 AND REAPPOINT MAYOR TREVINO AS CHAIR. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 GN 2010 -081 APPOINTMENT TO TEEN COURT ADVISORY BOARD— PLACE 7 APPROVED Patricia Hutson, City Secretary, summarized the item. The Place 7 position on the Teen Court Advisory Board is currently vacant. Councilman Welch is recommending the appointment of Diana Goodwin to fill the vacancy. The term of office for the Place 7 position expires on June 30, 2011. COUNCILMAN WELCH MOVED TO APPOINT DIANA GOODWIN TO TEEN COURT ADVISORY BOARD, PLACE 7. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 GN 2010 -086 APPOINTMENT TO RED LIGHT CAMERA ADVISORY COMMITTEE - PLACE 7 APPROVED Patricia Hutson, City Secretary, summarized the item. In accordance with State Law and Article X of Chapter 54 of the North Richland Hills Code of Ordinances, the Mayor and each member of Council is required annually to appoint an individual to serve on the Red Light Camera Advisory Committee. Councilman Welch is requesting Council to approve his nomination of Ms. Karen Williams to the Place 7 position. Ms. Williams' term of office will expire June 30, 2011. COUNCILMAN WELCH MOVED TO APPOINT KAREN WILLIAMS TO THE RED LIGHT CAMERA ADVISORY COMMITTEE, PLACE 7. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. City Council Minutes October 11, 2010 Page 9 F.5 GN 2010 -080 AUTHORIZE THE PURCHASE OF NEW COMMUNICATION CONSOLES FROM WATSON FURNITURE GROUP, INC. IN THE AMOUNT OF $51,761.25 APPROVED Andy Kancel, Assistant Police Chief, summarized the item. The three current dispatch workstations, which were installed in 1995, have become worn due to continuous use and are antiquated as to form and function. Staff requests authorization to purchase replacement dispatch workstations. This purchase, in the amount of $51,761.25, will be funded from the Special Investigation 911/Telecom account. The Tarrant County 9 -1 -1 District is providing an additional funding opportunity this year through a PSAP (Public Safety Answering Point) Assistance Program. This program provides reimbursement for approved purchases and the North Richland Hills PSAP qualified for a maximum reimbursement amount of $30,341.18. This amount would be used to reimburse the 911/Telecom account once the transaction is complete. p ete. COUNCILMAN LOMBARD MOVED TO APPROVE GN 2010 -080. COUNCILMAN LEWIS SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7-0. F.6 GN 2010 -085 AUTHORIZE PAYMENT TO MOTOROLA IN THE AMOUNT OF $281,050.58 FOR PUBLIC SAFETY RADIO MAINTENANCE AGREEMENT APPROVED Sean Hughes, Emergency Management Coordinator, presented the item. The City of North Richland Hills has shared the maintenance costs with the Cities of Bedford, Euless, Keller, Haltom City, Southlake, Colleyville, Grapevine, Richland Hills and Tarrant County for the past twenty -three (23) years. The City of North Richland Hills pays the amount in full and then is reimbursed $256,078.77 by the other entities for their share of the radio maintenance. An Interlocal Agreement is in place to facilitate this. Staff recommends authorization of payment to Motorola for Public Safety Radio Maintenance. COUNCILMAN WELCH MOVED TO APPROVE PAYMENT TO MOTOROLA IN THE AMOUNT OF $281,050.58 FOR RADIO MAINTENANCE. MAYOR PRO TEM SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.7 City Council Minutes October 11, 2010 Page 10 PU 2010 -023 APPROVE BID # 10 -042 AN ANNUAL CONTRACT FOR FIRE FIGHTING PROTECTIVE CLOTHING TO CASCO INDUSTRIES APPROVED Sean Hughes, Emergency Management Coordinator, presented the item. The City of North Richland Hills has taken the lead role in developing and encouraging cooperative purchasing among the governmental entities for the purchase of Firefighting Protective Clothing. Council is being asked to award this annual contract to Casco Industries. It is estimated that under this contract a total amount of $215,500 would be spent by the following cities: City of North Richland Hills $58,032 City of Watauga $10,000 City of Richardson $86,795 City of Euless $30,200 City of Southlake $30,416 There are no set required quantities to be purchased under this contract. The specifications call for pricing to remain firm for a twelve (12) month period with option to review the pricing and extend the annual contract for four (4) additional twelve (12) month period if it remains beneficial to the City. COUNCILMAN LEWIS MOVED TO APPROVE PU 2010 -023. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.8 GN 2010 -087 CONSIDER MODIFICATIONS TO THE SIGN REGULATIONS PURSUANT TO BILLBOARDS AND BECOMING A TXDOT CERTIFIED CITY - ORDINANCE NO. 3116 APPROVED Dave Pendley, Building Official, summarized the item. On July 26, 2010, the City Council directed staff to pursue obtaining "Certified City" status from the Texas Department of Transportation that would allow the City of North Richland Hills to regulate billboards along Loop 820 and Texas Highway 121. "Certified Cities" become the governing body to permit, inspect and enforce federal, state and local billboard regulations. The status also allows the city (via the Sign Review Board) to grant variances that non - certified cities are not authorized to grant. Staff is recommending approval of Ordinance No. 3116. City Council Minutes October 11, 2010 Page 11 MAYOR PRO TEM SAPP MOVED TO APPROVE GN 2010-087; ORDINANCE No. 3116. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino advised that Executive Session discussion was not completed during the work session due to time constraints and that Council will convene in Executive Session following the regular Council meeting. If any action is needed following Executive Session, action will be taken in the City Council Workroom in open meeting and then the Council meeting would be adjourned. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Mayor Pro Tem Sapp made the following announcements. Early voting begins October 18th for the election for Texas Governor and other state and county offices. In North Richland Hills, early voting will take place at the Recreation Center located at 6720 NE Loop 820. For more information about the election, visit the Tarrant County Elections website at tarrantcounty.com /eVote or call 817 - 831 -8683. North Richland Hills is proud to be the home of the Texas Brahmas hockey team! The Brahmas will play their first home game of the 2010 -2011 season on October 22nd at the NYTEX Sports Centre located at 8851 Ice House Dr. For a complete game schedule and more information about the Brahmas, visit brahmas.com or call 817 -336- 4423. Volunteers are needed for the Neighborhood Initiative Fix It Blitz on October 23rd and 24th. During this weekend event, volunteers will help those who are less fortunate in our community. Projects will include home repairs and yard work for residents who are elderly or disabled. Local businesses, civic organizations, scout troops, churches, families and individuals are encouraged to volunteer. All ages and skill levels are welcome. For more information, please call the Neighborhood Services Department at 817- 427 -6650. City Council Minutes October 11, 2010 Page 12 Kudos Korner - Ken Boyer, Police Department. An e-mail was received from a resident expressing gratitude for Officer Boyer's work to recover his grandson's iPhone. The phone had been stolen a day before and the resident had very little hope of getting it back before his grandson left for college. The next day, Officer Boyer called to inform him that the phone had been recovered. The resident stated, "It's comforting to know that even relatively small cases like ours receive prompt and professional treatment." RECESS AND BACK TO ORDER Mayor Trevino recessed the meeting at 7:43 p.m. for a small reception in the Council Workroom and announced that following the reception City Council would convene into Executive Session in the Council Workroom pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067- 241297- 09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352 - 237213 -09)). Any action needed as a result of Executive Session will be taken following the Executive Session in the Council Workroom and the Council meeting will be adjourned in the Council Workroom. EXECUTIVE SESSION B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213- m Mayor Trevino called the meeting back to order at 8:00 p.m. with all Council members present as recorded and convened an open meeting in the Council Workroom and announced that the Council would adjourn to Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 for consultation with attorney regarding pending litigation — Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); (b) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); (c) Venue at Hometown vs. City of North Richland Hills, et al (No. 352 - 237213 -09) . City Council Minutes October 11, 2010 Page 13 ADJOURNMENT Mayor Trevino adjourned the Executive Session at 8:20 p.m. and reconvened the regular session at 8:20 p.m. There being no action required from Executive Session, Mayor Trevino adjourned the regular session at 8:20 p.m. t o� C tiH in utik 7 Oscar Trevo — Mayor ` g`TEar: \ zL r r � ct,, t4,,t<tbia••h4 t ,� ity Secretary asilionmoN