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Home My WebLink AboutCC 2010-10-25 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 25, 2010 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 25 day of October, 2010 at 5:45 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer John Pitstick Director of Planning & Development Larry Koonce Finance Director Sharon Davis Assistant Parks & Recreation Director Bill Thornton Assistant Parks & Recreation Director Adrien Pekurney Recreation Center Manager Kristin Weegar Marketing & Research Coordinator Chris Amarante Facilities & Construction Director Thomas Powell Fleet Services Director Craig Hulse Economic Development Director Greg VanNieuwenhuize Assistant Public Works Director Mike Hamlin Assistant Police Chief Rick Scott Police Administrative Service Captain JoAnn Stout Neighborhood Services Director Eric Wilhite Chief Planner Absent: Ken Sapp Mayor Pro Tem, Council, Place 2 Call to Order City Council Minutes October 25, 2010 Page 2 Mayor Trevino called the work session to order at 5:47 p.m. Councilman Barth left the Workroom at 5:49 p.m. A.1 Discuss Items from Regular City Council Meeting Agenda Item B -6, GN 2010 -093 — Councilman Whitson questioned the number of platforms purchased and how this had been handled previously. Assistant Chief Hamlin advised the City was purchasing one platform and that for the previous two years the platform had been rented. Councilman Barth returned at 5:52 p.m. A.2 Little Bear Creek Trail and Calloway Branch Trail Project Update Bill Thornton, Assistant Parks & Recreation Director, presented a PowerPoint presentation and updated Council on the Little Bear Creek Trail and Calloway Branch Trail Projects. The Little Bear Creek Flood Plain Management Ordinance established the limits of the Little Bear Creek Flood Plain Corridor. Since that time, revisions to the limits of the Corridor have been made as development along the corridor has occurred. Additionally, new, updated software used to perform hydraulic calculations have allowed for revisions to the limits of the fully developed flood plain. These revisions, along with coordination with new gas pipeline routes, have resulted in the necessary re- alignment of approximately 12,000 linear feet of the trail. The professional services contract with Newman, Jackson, Beiberstein, Inc. will be amended to include the re- alignment of the trail. Additional work will also require revisions to the Calloway Branch Trail and bridge alignment at Richfield Park because of flood way issues discovered during the design. Although the Supplemental Agreement will amend the professional services contract amount, the total amount of the grant and the total project costs for the City is expected to remain unchanged. This is accomplished by re- allocating grant funds within the project schedule from land acquisition allocation to engineering allocation. The Supplemental Agreement for the necessary additional services will be submitted to TxDOT for their approval prior to Council consideration later this year. The total project cost for both trail projects is $3,328,000. The City's 21% share of the grant funded projects is $698,880 with TxDOT providing $2,629,120. Engineering and design is scheduled to be complete in July 2011, with construction beginning in October 2011. A.3 New Recreation Center Update Vickie Loftice, Managing Director, updated Council on the new Recreation Center. The Recreation Center project is moving along schedule with design complete and bids for the individual trades received and being evaluated. Brinkley Sargent Architects (BSA) City Council Minutes October 25, 2010 Page 3 completed the construction documents and our Construction Manager at Risk (CMAR), Byrne Construction, issued bids for all of the individual trades on September 17, 2010. A pre -bid meeting was held on September 27, 2010 in the community room at the Public Library. Bids were received on October 12 and are currently being reviewed and evaluated by BSA and Byrne Construction. Once the evaluation is complete, Byrne will prepare a Guaranteed Maximum Price (GMP) amendment to our existing CMAR Contract. An application for a final plat was presented to the Planning and Zoning Commission at their October 21, 2010 meeting. Their recommendation will be forwarded to City Council for consideration at the November 8, 2010 City Council meeting. Vickie Loftice introduced Mr. Dwayne Brinkley, with BSA, who provided a PowerPoint Presentation of the interior spaces highlighted by a "fly- through" of the new recreation building. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); 2) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); 3) Venue at Hometown vs. City of North Richland Hills, et al (No. 352- 237213- 09) Mayor Trevino announced at 6:26 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071 for consultation with attorney regarding pending litigation — Hometown Urban Partners, Ltd. vs. City of North Richland Hills (No. 096- 236530 -09); (b) Arcadia Land Partners 25 Ltd., et al vs. City of North Richland Hills (No. 067 - 241297 -09); (c) Venue at Hometown vs. City of North Richland Hills, et al (No. 352 - 237213 -09). C.0 Adjournment Mayor Trevino announced at 7:02 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER City Council Minutes October 25, 2010 Page 4 Mayor Trevino called the meeting to order October 25, 2010 at 7:08 p.m. ROLL CALL Present: Oscar Trevino Mayor John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney Absent: Ken Sapp Mayor Pro Tem, Council, Place 2 A.1 INVOCATION Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE Boy Scout Troop 321 led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) TEXAS ENVIRONMENTAL HEALTH ASSOCIATION AWARD PRESENTED BY JOANN STOUT, DIRECTOR OF NEIGHBORHOOD SERVICES City Council Minutes October 25, 2010 Page 5 JoAnn Stout, Neighborhood Services Director and Councilman Barth presented the Environmental Health Service Department with the Texas Environmental Health Association Award of Excellence in Food Safety. This is the second year that Consumer Health has been presented with this honor. Mayor Trevino recognized Ruby Hernandez, Melissa Cruz, Alicia Hindman, and Dylan Barth members of the Youth Advisory Committee in the audience. A.4 CITIZENS PRESENTATION Mr. Dale Jenkins, 8001 Limerick Lane, expressed his concerns for children walking to and from school on Irish Street with no sidewalks. Mayor Trevino asked Mike Curtis, Managing Director to help Mr. Jenkins. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 11, 2010 CITY COUNCIL MEETING B.2 PW 2011 -038 AWARD A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $623,500 TO TEAGUE, NALL & PERKINS, INC. FOR RIGHT -OF- WAY & EASEMENT ACQUISITION SERVICES FOR THE RUFE SNOW DRIVE STREET & UTILITY IMPROVEMENTS (MID- CITIES BOULEVARD TO HIGHTOWER DRIVE /RIDGETOP ROAD) PROJECT (ST0202) B.3 PU 2010 -024 AUTHORIZE THE PURCHASE OF TURF EQUIPMENT FOR THE IRON HORSE GOLF COURSE IN THE AMOUNT OF $161,149.60 B.4 GN 2010 -090 APPROVE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH CMJ ENGINEERING, INC. IN THE AMOUNT OF $77,981 FOR CONSTRUCTION MATERIALS TESTING SERVICES FOR THE NEW RECREATION CENTER City Council Minutes October 25, 2010 Page 6 B.5 GN 2010 -091 APPROVE EXECUTION OF A DISCRETIONARY SERVICE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY FOR THE BURIAL OF OVERHEAD ELECTRIC UTILITIES BETWEEN THE NORTH RICHLAND HILLS LIBRARY AND THE NEW RECREATION CENTER IN THE AMOUNT OF $174,078.57 B.6 GN 2010 -093 TEXAS GOVERNOR'S OFFICE CRIMINAL JUSTICE PROGRAMS COMPETITIVE GRANT - RESOLUTION NO. 2010 -030 COUNCILMAN WELCH MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. PUBLIC HEARINGS C.0 No items for this category. PLANNING & DEVELOPMENT D.0 Items to follow do not require a public hearing. No items for this category. PUBLIC WORKS E.0 No items for this category. GENERAL ITEMS F.1 GN 2010 -088 INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT - RESOLUTION NO. 2010 -029 APPROVED Larry Koonce, Finance Director, summarized the item. In the 2010/2011 Capital Projects Budget, City Council approved items that may be funded with certificates of obligation or general obligations bonds. In order to reimburse expenditures with the proceeds of future debt, Council is legally required to approve a resolution to this affect. City Council Minutes October 25, 2010 Page 7 The budgeted projects include: • 2003 bond election Streets and Drainage projects $1,865,000 • 2003 bond election Animal Adoption & Rescue Center $1,300,000 • TIF1 Expansion - Boulevard 26 intersection improvements and utility burial project $2,500,000 • Senior Center Component of Recreation Center $2,500,000 • Aquatic Park Projects in the amount of $2,125,000 • Drainage Projects in the amount of $575,000 • Public Works Equipment totaling $285,000. The total to be reimbursed with 2011 bond proceeds will not exceed $11,150,000. Staff recommends approval of Resolution No. 2010 -029 that will allow the City of North Richland Hills to reimburse any of these expenditures with proceeds from the planned 2011 bond sale. COUNCILMAN WHITSON MOVED TO APPROVE GN 2010 -088; RESOLUTION No. 2010 -029. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.2 GN 2010 -089 APPOINTMENTS TO BOARDS & COMMISSIONS - PLACE 4 APPROVED Councilman Barth presented the item. The terms of office for the individuals serving in the Place 4 positions on the following Boards and Commissions have expired. Nomination for Place 4 positions are: • Keep North Richland Hills Beautiful Commission Doris Tipps • Board of Adjustment Fonda Kunkel • Library Board Kay Schmidt • Park and Recreation Board Marlin Miller • Planning & Zoning Commission/ Capital Improvement Advisory Committee Randy Shiflet • Substandard Building Board Philip E. Orr, Jr. • Teen Court Advisory Board Shelley Nicholson • Red Light Camera Advisory Committee Steve Koons COUNCILMAN BARTH MOVED TO APPROVE THE APPOINTMENTS. COUNCILMAN TURNAGE SECONDED THE MOTION. City Council Minutes October 25, 2010 Page 8 MOTION TO APPROVE CARRIED 6-0. F.3 GN 2010 -092 APPOINTMENT TO TEEN COURT ADVISORY BOARD - PLACE 1 APPROVED Councilman Lewis presented the item. The Place 1 position on the Teen Court Advisory Board is currently vacant. Councilman Lewis recommended to Council the appointment of Melissa Cruz to the position. Ms. Cruz is a North Richland Hills resident and a junior at Birdville High School. She is also currently serving as a member of the City's Youth Advisory Committee. COUNCILMAN LEWIS MOVED TO APPROVE THE APPOINTMENT OF MELISSA CRUZ TO PLACE 1 ON THE TEEN COURT ADVISORY BOARD. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Lewis made the following announcements. Early voting for the November 2nd election is currently underway and continues through Friday, October 29th. In North Richland Hills, early voting is being conducted at the Recreation Center located at 6720 NE Loop 820. For more information about the election, visit the Tarrant County Elections website at tarrantcounty.com /eVote. Questions about the election may be directed to the Tarrant County Elections Office at 817- 831 -8683. An open house for the North Tarrant Express construction project will be held from 2 p.m. to 8 p.m. on Wednesday, October 27th at the Hurst Conference Center, which is located at 1601 Campus Drive. There will be project maps and other information on display. Project staff will be also on hand to answer questions and take comments. The City Council Minutes October 25, 2010 Page 9 North Tarrant Express project will rebuild and widen 13.5 -miles of Loop 820 and Airport Freeway. Construction will begin later this year. For additional information about this project, please stop by the open house on October 27th or visit the project website at www.northtarrantexpress.com. Join us for the 7th Annual Hoot n' Howl event on Saturday, October 30, at Green Valley Park, 7701 Smithfield Road. Hoot n' Howl will take place from 5 p.m. to 8 p.m. Activities include free games, bounce houses, hayrides, storytelling, a costume contest and more. This annual event is a safe alternative to trick or treating. For more details, call 817- 427 -6600. Kudos Korner - Stephanie East, Neighborhood Services Department. A letter was received from the Foster Village Elementary PTA thanking Stephanie for speaking at their meeting. Stephanie was very professional and her presentation about proper food handling was helpful and informative, the letter said. The PTA looks forward to working with Stephanie at their fall carnival and throughout the rest of the year. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:30 p. ' 1 i .4 j ii& AL. Aii ` "�R 1C H � A 4j Os �r Trevino — Mayor 1 qv f 5TT ' T: � t-1 :r= • tria ', ' .: • n, City Secretary tuuutttsv o