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HomeMy WebLinkAboutCC 2011-06-27 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JUNE 27, 2011 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 27 day of June 2011 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tern, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager (present at 5:49 p.m.) Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Dana Alden Assistant to City Manager Mary Peters Public Information Officer John Pitstick Director of Planning & Development Larry Koonce Finance Director JoAnn Stout Neighborhood Services Director Debbie York Neighborhood Services Manager Kristin Weegar Sr. Mgt. Asst. Development Services Sharon Davis Parks and Recreation Assistant Director Tina Earle Parks and Recreation Marketing Coordinator Adrien Pekurney Recreation Center Manager Jamie Brockway Purchasing Manager Dave Pendley Building Official Gregory VanNieuwenhuize Assistant Public Works Director Craig Hulse Economic Development Director Alan Knapp Public Works Superintendent/Utility Absent: Tom Lombard Council, Place 3 David Whitson Council, Place 5 Call to Order City Council Minutes June 27, 2011 Page 2 Mayor Trevino called the work session to order at 5:30 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions. A.2 Consideration of Name Options and Recommendations for Internal Spaces Located within the NRH Centre Councilman Turnage, Naming Board Chair and Vickie Loftice, Parks and Recreation Director, presented the logo for the NRH Centre. Councilman Turnage advised policy did not require Council action to name the internal rooms within the facility. The Naming Committee is recommending for Council's consideration a couple of name options for the internal spaces located within the NRH Centre. Spaces & recommendations to consider for naming designation include: • Main Banquet/Events Space — Grand Hall or Grand Ballroom • Second Floor Terrace — The Terrace • Center for People 55 Years of Age and Above — Senior Center or NRH Senior Center Councilman Turnage advised the Naming Board was not recommending any of the internal spaces be named after individuals at this time to leave an opportunity for future namings. After a brief discussion, the consensus was to name the main banquet/event space "The Grand Hall "; the second floor terrace "The Terrace" and the center for people 55 years of age and above "Senior Center ". A.3 Discussion of Proposed Pricing for the NRH Centre Vickie Loftice, Parks and Recreation Director, presented a PowerPoint presentation showing the proposed pricing for the NRH Centre. The NRH Centre is currently under construction and is expected to open in April 2012. The City Council has communicated the expectation to recapture a significant percentage of operational costs at the new recreation center (NRH Centre). Pricing recommendations for NRH Centre included annual passes, drop -in passes and rates for the banquet space rental. Council concurred with the pricing philosophy and Staff's recommendations for the proposed pricing with the exception of the non - resident rate for drop -in. The non - resident rate was changed to $10. Council also concurred with giving Staff flexibility to be responsive City Council Minutes June 27, 2011 Page 3 to pricing trends and user patterns by allowing Staff to be flexible with special pricing and promotional campaigns. A.4 Neighborhood Initiative Program Volunteer Raffle Dana Alden, Assistant to the City Manager, presented the item. On June 4 th and June 5 th Neighborhood Services held its second "Fix -It Blitz." There were eight projects completed with a total of 76 volunteers comprised of city employees and CERT volunteers. As a "thank you" from city management, those who volunteered for 4 or more hours had the opportunity to put their name in a raffle for a $100 gift card to Home Depot and $100 gift card to Wal -Mart. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending or Threatened Litigation or a Settlement Offer — 1) United States ex rel. Moore v. City of Addison, et al. (No.3:10 -cv- 0233 -0); 2) Graham Associates vs. City of North Richland Hills (No. 153 - 245913 -10); 3) State of Texas v. City of North Richland Hills (No. 2011- 002840-1); and 4) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange, lease or value of real property - south sector of City Mayor Trevino announced at 6:15 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to Section 551.071 for consultation with attorney to seek advice about pending or threatened litigation or a settlement offer 1) United States ex rel. Moore v. City of Addison, et al. (No.3:10 -cv- 0233 -0); 2) Graham Associates vs. City of North Richland Hills (No. 153- 245913-10); 3) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 4) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) and pursuant to Section 551.072 to deliberate the purchase, exchange, lease or value of real property located in the south sector of City. C.0 Adjournment Mayor Trevino announced at 6:57 p.m. that the Council would adjourn to the regular Council meeting. City Council Minutes June 27, 2011 Page 4 REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order June 27, 2011 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney Absent: Tom Lombard Council, Place 3 David Whitson Council, Place 5 A.1 INVOCATION Mayor Pro Tern Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tern Barth led the pledge of allegiance. City Council Minutes June 27, 2011 Page 5 A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) — PROCLAMATION FOR NATIONAL RECREATION AND PARKS MONTH PRESENTED BY COUNCILMAN RODRIGUEZ Councilman Rodriguez presented a Proclamation for National Parks and Recreation Month to Vickie Loftice, Director of Parks and Recreation. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JUNE 13, 2011 CITY COUNCIL MEETING B.2 PU 2011 -024 AUTHORIZE INTER -LOCAL PURCHASING AGREEMENT WITH THE JOHNSON COUNTY EMERGENCY SERVICE DISTRICT 1 B.3 PU 2011 -025 AUTHORIZE AN INTER -LOCAL PURCHASING AGREEMENT WITH THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NATIONAL IPA) B.4 PU 2011 -026 RENEW CONTRACT FOR RIGHTS -OF -WAY MOWING SERVICES WITH SIGNATURE CONTRACTING SERVICES LLC B.5 PU 2011 -028 RENEW SECTION "B" OF BID NO. 09 -027 FOR WATER & WASTEWATER REPAIR MATERIALS TO ATLAS UTILITY SUPPLY IN THE AMOUNT NOT TO EXCEED $450,000 COUNCILMAN SAPP MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN TURNAGE SECONDED THE MOTION. City Council Minutes June 27, 2011 Page 6 MOTION TO APPROVE CARRIED 5 -0. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT No items for this category. E.0 PUBLIC WORKS EA PU 2011 -027 AUTHORIZING THE PURCHASE OF RHYTHM ENGINEERING ADAPTIVE TRAFFIC SIGNAL CONTROL EQUIPMENT IN THE AMOUNT OF $483,000 FOR CIP PROJECT ST1004 APPROVED Jimmy Cates, Public Works Operations Manager, summarized the item. This item is to request the authorization to purchase traffic signal equipment to operate the Adaptive Traffic Signal Control System that will be installed at signalized intersections along Rufe Snow Drive (Meadow Lakes Drive to Starnes Road), Mid - Cities Boulevard (Holiday Lane to Home Depot/Birdville Fine Arts Complex), and Holiday Lane and Dick Lewis Drive. This project is designed to operate traffic signal lights in a real -time environment by being responsive to the changing traffic flow and demand. The real time operation will optimize the signal timing plans, which will reduce stops, travel time, delay and fuel consumption for motorists traveling along these corridors. The equipment will be purchased via an interlocal agreement with the City of Fort Worth Contract Bid No. 10- 0421. A grant through the American Recover and Reinvestment Act (ARRA) for $362,500 to fund a portion of the equipment costs for this project. The remaining balance of the project ($120,500) represents the city's required local match. All the equipment will be installed by city staff. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -027, AUTHORIZING THE PURCHASE OF RHYTHM ENGINEERING ADAPTIVE TRAFFIC SIGNAL CONTROL EQUIPMENT IN THE AMOUNT OF $483,000. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. City Council Minutes June 27, 2011 Page 7 MOTION TO APPROVE CARRIED 5 -0. F.0 GENERAL ITEMS F.1 GN 2011 -048 APPOINTMENT TO LIBRARY BOARD - PLACE 2 APPROVED Councilman Sapp presented the item. The Library Board has a vacancy in the Place 2 position. Councilman Sapp is requesting Council approval for the appointment of Karen Alexander to the position. COUNCILMAN SAPP MOVED TO APPOINT KAREN ALEXANDER TO THE LIBRARY BOARD, PLACE 2. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.1 CONSULTATION WITH ATTORNEY REGARDING PENDING LITIGATION OR A SETTLEMENT OFFER - 1) UNITED STATES EX REL. MOORE V. CITY OF ADDISON, ET AL. (NO.3:10 -CV- 0233 -0) APPROVED George Staples, City Attorney, presented the item. The US government has multiple on- -going litigation cases with a number of cities involving billing errors for Medicare and Medicaid ambulance service. For several years, the City of NRH used Southwest General Services as a contractor for ambulance billing. Southwest General Services did not bill according to federal regulations. The City of NRH terminated the contract with Southwest General in 2009. After negotiation, the City's Attorney was able to negotiate a settlement for approximately $149,300 with an additional payment of $3,200 to the Relator, resolving all outstanding issues. The recommendation is to authorize the City Manager to execute a settlement agreement. MAYOR PRO TEM BARTH MOVED THAT THE CITY OF NORTH RICHLAND HILLS SETTLE THE LITIGATION STYLED UNITED STATES ON THE RELATING OF DOUGLAS MOORE VS. CITY OF City Council Minutes June 27, 2011 Page 8 ADDISON AND OTHERS FOR A TOTAL OF $149,300 TO THE US GOVERNMENT AND $3,200 TO RELATOR MOORE AS RECOMMENDED BY THE CITY ATTORNEY AND THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE SETTLEMENT AGREEMENT. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Sapp made the following announcements. The City of North Richland Hills' website has a new look and streamlined navigation. Residents are encouraged to visit the website at www.nrhtx.com to view the latest city news and information. Popular features of the website include the city calendar, agendas and minutes, job postings, construction updates, adoptable pets and more. Residents can also use the website to search the code of ordinances, report a concern to the city or pay their water bill online. Join us for the Family 4th Fireworks Show on Monday, July 4th. The show will begin at 9:30 p.m. and can be seen from the parking lot of the ATI Career Training Center on Boulevard 26. Don't forget to bring lawn chairs, picnic baskets and games for the family to play while waiting for the fireworks. The fireworks show is a joint project of the Northeast Tarrant Chamber of Commerce and the cities of North Richland Hills, Haltom City and Richland Hills. This year's show is made possible thanks to the support of Chesapeake Energy and several other local sponsors. City Hall and other non - emergency City offices will be closed on Monday, July 4th in observance of the Independence Day Holiday. The NRH Recreation Center, Library, Tennis Center and Senior Centers will also be closed. NRH2O and Iron Horse Golf Course will remain open. Garbage and recycling will not be collected. Monday collections will shift to Tuesday and Tuesday collections will be made on Wednesday. Kudos Korner - City Employees & Community Emergency Response Team Members. The City has received numerous calls and comments from residents expressing their appreciation for the Neighborhood Initiative Fix it Blitz event held on June 4 and 5. More than 100 volunteers from the City of North Richland Hills, the Community Emergency Response Team and Center Point Church participated in helping elderly and disabled residents with needed home repairs and yard work. Some of the projects that were City Council Minutes June 27, 2011 Page 9 completed included replacing fences, painting houses and removing dead trees and brush. City staff and CERT Team members who volunteered for the Fix it Blitz included: Dana Alden Rick Frey Leon Lopez Gary Peterson Chris Amarante Melanie Frith Angie Lozano John Pitstick Tom Barry Tammy Gordon Lowell Martin Thomas Powell Tyler Barry Betty Graves Lorene Mathis Bobby Reeves Gary Bechthold Michael Hader Kathye McCall Tito Rodriguez Dano Blair Janie Ham Curtis McJunkin Jennifer Schilb Judy Blair Rick Ham Chun Mezger Geoff Sherman Karen Bostic Mark Hindman Max Miller Kyle Spooner Jamie Brockway Linda Howard Joey Molina Michael Steadham Dee Ann Case Annette Huffaker Jason Moore Jo Ann Stout Hannah Clayton Mr. Huffaker Lori Newman Bill Thornton Kathy Corley Sean Hughes Ron Newman Jeff Tooley Mike Curtis Craig Hulse Verenis Olivio Bob Weakley Andrea Davis Bunmi Johnson Joe Pack Kristin Weegar Tina Earle Larry Koonce Adrien Pekurney Charlotte Wylie James Edwards Teresa Koontz Dave Pendley Debbie York Steve Euler Lee Legorreta DJ Peters Stormie Felder Vickie Loftice Mary Peters Ben Fogt Chris Lopez Penny Peterson H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:27 p Oscar Trevino — Mayor ATTEST: ft trril� 'i �Hutsd�-', A ity Secretary