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Home My WebLink AboutPRB 2011-02-07 Minutes MINUTES OF THE MEETING OF THE PARK AND RECREATION BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY COUNCIL WORKROOM, 7301 NORTHEAST LOOP 820, NORTH RICHLAND HILLS, TEXAS February 7, 2011 — 6:00 P.M. 1. CALL TO ORDER Chairwoman Kusmierski called the meeting to order February 7, 2011 at 6:00 p.m. Present: Marty Kusmierski Chairwoman Tito Rodriguez Vice -Chair Ricky McElroy Board Member Mike Filis Board Member Marlin Miller Board Member Brad Greene Board Member Tracye Tipps Alternate Staff Members: Vickie Loftice Managing Director of Community Services Jared Miller Assistant City Manager Bill Thornton Assistant Director of Parks and Recreation Sharon Davis Assistant Director of Parks and Recreation Chris Swartz Aquatic Park Manager Christina Lopez Administrative Secretary Absent: Jay Crane Board Member 2. CITIZEN COMMENTS None 3 -a. APPROVAL OF THE MINUTES OF THE FEBRURY 7, 2011 MEETING APPROVED VICE -CHAIR RODRIGUEZ MOVED TO APPROVE THE MINUTES OF THE DECEMBER 6, 2010 PARK AND RECREATION BOARD MEETING AS AMENDED. MR. MCELROY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. Page 1 of 6 3 -b. REVIEW AND MAKE RECOMMENDATIONS REGARDING PARK AMENITY REQUESTS FOR THE FY2011/12 CAPITAL IMPROVEMENT PROGRAM BUDGET Each year staff brings before the Park and Recreation Board any Park Amenity Requests received during the year, for consideration in the Capital Improvement Program Budget. This year two requests were received: 1. Lights in Linda Spurlock Park 2. Lights along the trail in Cross Timbers Park. Park Amenity Requests are evaluated in terms of Compliance with the 2007 Parks, Recreation and Open Space Master Plan, current principles and methods of park planning and design, capital costs for the requested improvements, long term fiscal impacts related to maintenance and operations and impacts on other prioritized projects. Staff reported that Sales Tax projections are expected to remain flat; therefore they are taking a very conservative approach in preparing the CIP Budget. Staff does not recommend including the requested projects in the upcoming CIP Budget due to the limited amount of funding available, the long term fiscal impacts with maintenance, energy use and operations costs of pedestrian trail lighting. Also installation of trail lighting presents safety issues and concerns with encouraging park use after hours and late at night. MR. MCELROY MOVED TO APPROVE STAFF'S RECOMMENDATION TO NOT INCLUDE THE REQUESTED LIGHTING PROJECTS IN THE UPCOMING FY2011/12 BUDGET. MR. RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. MR. MILLER ABSTAINED 3-c. CONSIDER REQUEST FROM SMITHFIELD MASONIC LODGE NO. 455 FOR THE PLACEMENT OF A CORNERSTONE AT THE NEW RECREATION CENTER Mr. Billy Campbell, Smithfield Masonic Lodge No. 455, presented a request to the Park and Recreation Board for the placement of a cornerstone at the new Recreation Center. Discussion was held. MR. RODRIGUEZ MOVED TO TABLE THIS ITEM FOR A FUTURE MEETING OR WORKSHOP. MR. MILLER SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. Park and Recreation Board Minutes February 7, 2011 Page 2 of 6 3-d. REQUEST TO SCHEDULE A SPECIAL WORK SESSION ON MARCH 7, 2011 Staff is requesting a special work session to discuss proposed changes and additions to the Parks and Recreation Code of Ordinances and to discuss the request for a cornerstone at the new Recreation Center. MR. GREENE MOVED TO SCHEDULE A SPECIAL WORK SESSION ON MONDAY, MARCH 7, 2011. MR. MILLER SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. 4-a. PRESENTATION — YOUTH ASSOCIATION'S ANNUAL REPORTS The Parks and Recreation Department provides athletic facilities for three youth sports associations. Each year, the youth associations provide an update to the Park and Recreation Board on the status of their organization. Information presented includes: financial statements, registration numbers, percentage of resident versus non - resident participants, schedules as well as general information about the association. This month the following associations presented reports to the Board: North Richland Girls Softball League — Orlando Ochoa Richland Youth Association — JD Kaempf The Birdville Area Youth Futbol Alliance was not able to be present and will make their presentation at a later meeting. 4 -b. DISCUSSION ITEM — CAPITAL IMPROVEMENT PROGRAM BUDGET PREPARATION FOR FY2011/12 Staff is preparing the Capital Improvement Program Budget for FY2011/12 and is seeking input from the Park and Recreation Board on proposed projects. All projects are considered, based on available funding, with continuing projects taking priority. Along with capital projects, maintenance and operational costs are also funded through the 4B Sales Tax Budget. Continuing projects include: Calloway Branch Trail, Little Bear Creek Trail, Fossil Creek Area Revitalization and Trail Signage and Identification. Park and Recreation Board Minutes February 7, 2011 Page 3 of 6 Proposed new projects include: Adventure World Playground Improvements, Annual Tree Planting, North Field Park Redevelopment Design, Park Infrastructure Maintenance and Tennis Center Infrastructure Maintenance. 4-c. DISCUSSION — RECREATION CENTER CONSTRUCTION UPDATE Mr. Bill Thornton updated the Park and Recreation Board on the construction of the new Recreation Center. The contractor is wrapping up pouring 400 piers for the foundation. Each pier is approximately 30 feet deep. Bill also presented images that are being collected several times a day from the construction camera to show progression of the project. 5-a. ASSISTANT DIRECTOR'S REPORT ON CURRENT PROGRAMS AND SERVICES Ms. Sharon Davis, Assistant Director, updated the Park and Recreation Board on the following: The 20 Annual Daddy /Daughter Valentine Dance was held on Saturday, February 5, 2011 at the Birdville Fine Arts Athletic Complex with 468 people in attendance. The event was sponsored by Wal -Mart, Sam's Club, Chick- fil -A, Dr Pepper, and Sir Speedy. The Dan Echols Senior Center is offering AARP Tax assistance on Thursdays from February 3 — April 14. The assistance is free of charge; reservations are required. Charlotte Wylie, Richland Tennis Center Manager, has been named President of the USPTA Texas for 2011 -2012. The following spring break camps are being offered through Parks and Recreation: Camp NRH, Kids Art Buffet Camp, Tennis Camp, Dance Camp and Cheerleading Camp. The Dan Echols Senior Center will be celebrating the 100 Birthday of Adam Hojnacki on February 22. Adam was born in 1911 and visits the center everyday to work puzzles. The Cultural Arts Division applied for a grant through the Arts Council Northeast requesting $1,600 to help offset the cost of the Missoula Children's Theatre. An announcement should be made in March if the grant is awarded. The 5 annual "Generation Next" fine art exhibit will be on display from March 31 — April 8 at the NRH Public Library. A reception will be held on Thursday, March 31 from 4:30 — Park and Recreation Board Minutes February 7, 2011 Page 4 of 6 6:30 p.m. in the Community Room at the Library. Refreshments will be served and each participant will be recognized with a certificate signed by the Mayor and City Manager. The 2011 Sounds of Spring concert series will begin on April 15 on the grounds of NRH2O. This year the line up is comprised of "Fan Favorites" who always bring in great crowds. Scheduled to perform are: April 15: Brave Combo April 22: Me and My Monkey April 29: Petty Theft May 6: The Texas Gypsies Birdville ISD has granted NRH use of the North Richland Middle School football field on April 30 for a "7 on 7" football tournament. The tournament is scheduled to run from 9:00 a.m. to 6:00 p.m. and will include 7 and 8 grade students. 5 -b. ASSISTANT DIRECTOR'S REPORT ON PARKS CAPITAL PROJECTS Mr. Bill Thornton, Assistant Director, updated the Park and Recreation Board on the following: The Blvd 26 Trail construction is progressing very well. Substantial completion is scheduled for May 1, 2011. Staff is nearing completion of the project conditions and specifications to allow for BuyBoard registered vendors to competitively bid of the shade structures for the bleacher areas at Cross Timbers Park. 5-c. AQUATIC PARK MANAGER'S REPORT Mr. Chris Swartz, Aquatic Park Manager, updated the Park and Recreation Board on the following: NRH2O is beginning the hiring process for the 2011 season. This year, NRH is moving to an all online process where prospective team members fill out their application online and will be scheduled for an interview via email. This is the first time the park has moved in this direction and staff anticipates the process being very efficient, not only for applicants, but for staff as well. Park and Recreation Board Minutes February 7, 2011 Page 5 of 6 NRH2O hosted the Polar Plunge on January 22, 2011. This is the fourth year NRH2O hosted this event, which is a fundraiser for Special Olympics. The Park received great media coverage and $20,000 was raised for Special Olympics. 6. INFORMATIONAL ITEMS Mr. Marlin Miller commented that the Community Garden is going great. .7. ADJOURNMENT Chairwoman Kusmierski adjourned the meeting at 7:50 p.m. A A .4 A - Ma Kysmii hair ATTEST: 447% Dp Christina Lopez, Administrative Secretary Park and Recreation Board Minutes February 7, 2011 Page 6 of 6