Loading...
HomeMy WebLinkAboutCC 2011-10-10 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 10, 2011 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 10 day of October 2011 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Larry Koonce Finance Director Frank Fiorello Technical Services Coordinator Mike Hamlin Assistant Police Chief Kristin Weegar Sr. Mgmt. Asst. Development Services Chris Swartz NRH2O Park Manager Greg VanNieuwenhuize Public Works Assistant Director Mark Mills Budget Director Kyle Spooner Information Services Director Sean Hughes Emergency Management Coordinator Dave Pendley Building Official Andy Jones Fire Chief Bill Thornton Parks and Recreation Assistant Director Craig Hulse Economic Development Director JoAnn Stout Neighborhood Services Director Clayton Comstock Senior Planner (present at 5:35 pm) Call to Order City Council Minutes October 10, 2011 Page 2 Mayor Trevino called the work session to order at 5:30 p.m. A.0 Discuss Items from Regular City Council Meeting Agenda Items F.3, F.7 and F.8 — Mr. Hindman advised Staff was working through some additional contract issues and was requesting the items be removed from the regular agenda. The items will be placed back on an agenda for Council approval after the other cities involved receive approval from their Councils. A.1 Discussion of Proposed Building Standards Program for Rental Units Mr. Dave Pendley, Building Official, presented a PowerPoint presentation highlighting a proposed building standards ordinance for single - family rental units. Council was advised of surrounding cities with rental programs and examples were given of rental units in need of repair. The ordinance would require a C.O. prior to occupancy and inspections will be for minimum property maintenance issues only at the time of tenant turnover. Proposed program parameters include: • Program would be free with no registration or annual fees • Inspection triggered upon landlord request (tenant turnover) or water account application • January 1, 2012 effective date • Waiving of building permit fees until June 1, 2012 • Unit occupied by landlord's direct family member(s) would be exempt • First time rentals as a result of foreclosure (or similar hardship) would be exempt for first renter Mr. Pendley explained how the program was envisioned to work and some of the enforcement tools that would be used. Staff is requesting Council consensus on proceeding with the drafting of an ordinance with an effective date of January 1, 2012 and permit fees being waived until July 1, 2012. After discussion and questions by Council, the consensus of the Council was for Staff to move forward with drafting of the ordinance. The ordinance will be brought back for Council consideration at the next October council meeting or a November council meeting. A.2 Discussion of SB 1 and Amending Section 74 -38 of the North Richland Hills Code of Ordinances Providinq for Taxation of Goods in Transit Ms. Karen Bostic, Assistant City Manager, advised she was seeking Council direction on their desire to continue providing for taxation of goods -in- transit. In 2007 Council approved an ordinance providing for goods -in- transit exempted under section 11.253, subsection b of the Tax Code. During the last legislative session, Senate Bill 1 was City Council Minutes October 10, 2011 Page 3 enacted narrowing the definition of "goods -in- transit" and requiring Council to take action to continue taxing these goods. If Council chooses to continue taxing goods -in- transit, Council action must be taken between October 2, 2011 and December 31, 2011 and a public hearing must be held prior to passage of the ordinance. Staff is recommending that an item be placed on the October 24 council agenda for Council to consider continuing the taxing of goods -in- transit. The consensus of the Council was for Staff to proceed with placing the item on the October 24 council meeting for consideration. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Section 551.074, Texas Government Code - Personnel: to Deliberate the Employment, Evaluation, Duties of Public Employees - City Manager and City Secretary B.3 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with city's attorney to seek advice about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governing body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code Mayor Trevino announced at 6:03 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically a) Section 551.071 for consultation with attorney regarding pending litigation — 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 0004621); b) Section 551.074 to deliberate the employment, evaluation, and duties of public employees specifically City Manager and City Secretary; and 3) Section 551.071 for consultation with city attorney to seek advice about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governing body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with Chapter 551 of the Texas Government Code. Mayor Trevino announced that item B.2 would be discussed last. RECESS TO REGULAR SESSION City Council Minutes October 10, 2011 Page 4 Mayor Trevino recessed the work session at 6:57 p.m. and announced that Council would convene into Regular Session and would return after Regular Session to continue discussion on the Executive Session item. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.2 Executive Session: Pursuant to Section 551.074 Texas Government Code - Personnel: to Deliberate the Employment, Evaluation, Duties of Public Employees - City Manager and City Secretary Council convened in Executive Session following the regular council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order October 10, 2011 at 7:03 p.m. ROLL CALL Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary City Council Minutes October 10, 2011 Page 5 George Staples Attorney A.1 INVOCATION Mayor Pro Tern Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tern Barth led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF SEPTEMBER 26, 2011 CITY COUNCIL MEETING B.2 GN 2011 -084 AUTHORIZE PURCHASE OF STORAGE AREA NETWORK HARDWARE AND SOFTWARE FROM SIGMA SOLUTIONS, INC. IN THE AMOUNT OF $84,500.00 City Council Minutes October 10, 2011 Page 6 B.3 GN 2011 -086 AMENDMENT TO NRH CODE OF ORDINANCES, CHAPTER 18, ARTICLE IV, FOOD ESTABLISHMENT ORDINANCE - ORDINANCE NO. 3167 B.4 GN 2011 -087 AN ORDINANCE AMENDING SECTION 50 -3 (B) PROHIBITING SKATEBOARDING IN CERTAIN LOCATIONS, PROVIDING FOR PUBLICATION AND ESTABLISHING AN EFFECTIVE DATE - ORDINANCE NO. 3165 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS CA RP 2011 -03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BRYNWYCK EQUITY PARTNERS, LTD. FOR A REPLAT TO CREATE LOTS 1 -38, BLOCK A, BRYNWYCK ADDITION (LOCATED IN THE 8800 BLOCK OF MARTIN DRIVE.) APPROVERD Mayor Trevino opened the public hearing and called for the applicant to come forward. Keith Hamilton, 8241 Mid - Cities Boulevard, consultant on the project came forward. Mr. Hamilton stated that he was not the engineer on the project but was told that the replat met city requirements. He was available to answer any questions the Council might have. Clayton Comstock, Senior Planner, presented the item. The applicant, Brynwyck Equity Partners, Ltd., is requesting a replat of a 7.662 acre tract off of Martin Drive from 30 residential lots and 3 common areas to 36 residential lots with 2 common areas to conform to a recently approved revised Residential Infill Planned Development (RI -PD). The original Brynwyck planned development and plat was approved in 2007 and platted in 2008 with 30 front swing driveways. The revised RI -PD does allow some front entry garages but includes enhanced open space areas with pedestrian access to Mid - Cities Boulevard. A twenty -five foot emergency access and utility easement is being platted on the southern end of Brynwyck Lane which will be gated and serve as a secondary emergency -only ingress /egress. Adjacent to that, a five foot pedestrian access easement provides direct access to the commercially zoned lots along Mid - Cities Boulevard. The lots being created meet the recently amended minimum 0-1 office lot square footage and lot width requirements. The public improvements necessary for the City Council Minutes October 10, 2011 Page 7 Subdivision include the installation of a water, sewer, drainage, and street improvements. Therefore, the developer will be required to assume 100% of the amount required for such public infrastructure improvements which are indicated on the final approved construction plans for the subdivision. The Planning & Zoning Commission recommended approval by a 4 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN LOMBARD MOVED TO APPROVE RP 2011 -03. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2011 -088 CONSIDER RENEWAL OF NORTHEAST TARRANT TEEN COURT INTERLOCAL AGREEMENT APPROVED Debbie Durko, Municipal Court Administrator, summarized the item. The current interlocal agreement had a one year expiration date of October 1, 2011. This renewal will keep the agreement between Haltom City, Watauga, and NRH the same with a renewal period of one year based on the same funding as the previous agreement. The combined program allows more teens the opportunity to participate in this program City Council Minutes October 10, 2011 Page 8 to adjudicate their offenses through the performance of community service in lieu of fine payments. COUNCILMAN WELCH MOVED TO APPROVE THE RENEWAL OF THE NORTHEAST TARRANT TEEN COURT INTERLOCAL AGREEMENT. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 GN 2011 -089 CITY OF WATAUGA RUFE SNOW DRIVE PUBLIC SAFETY SERVICES MUNICIPAL BOUNDARIES AGREEMENT APPROVED Mike Hamlin, Assistant Police Chief, summarized the item. The City of North Richland Hills and the City of Watauga desire to enter into an agreement for the provision of public safety services on a portion of Rufe Snow Drive that begins at the north side of Hightower Drive with such roadway traveling northbound to its termination at the southern boundary of Keller. The City of North Richland Hills and the City of Watauga have agreed that the City of North Richland Hills shall be responsible for providing police, fire, and emergency medical services on that portion of Rufe Snow Drive north of Hightower Drive regardless of municipal boundaries between the two cities. No additional revenues are necessary to provide this service. The agreement has no impact on the maintenance of any roadway, signal lighting, or the regulation of curb cuts. This agreement replaces any existing agreement which may exist and that did not comply with applicable state laws on boundary and jurisdictional issues. COUNCILMAN SAPP MOVED TO APPROVE GN 2011 -089. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 GN 2011 -091 SHARED SERVICES AGREEMENT BETWEEN THE CITIES OF NORTH RICHLAND HILLS, HALTOM CITY, WATAUGA AND RICHLAND HILLS NO ACTION TAKEN Mayor Trevino announced that no action would be taken on items F.3, F.7 and F.8. F.4 City Council Minutes October 10, 2011 Page 9 PU 2011 -036 AUTHORIZE THE PAYMENT OF $50,416 TO SAM HOUSTON STATE UNIVERSITY FOR THE FIRST YEAR ANNUAL MAINTENANCE OF CRIMES LAW ENFORCEMENT SOFTWARE PACKAGE APPROVED Jimmy Perdue, Public Safety Director, summarized the item. The North Richland Hills Police Department currently uses a software product marketed under the brand name Tiburon for computer -aided dispatch, detention and records management. The company has announced "end of life" for the version of the product now in use and the replacement offered was estimated at over $1 million and annual maintenance in excess of $100,000 each year. After some research, a replacement was located that is a product of the Police Research Center at Sam Houston State University. The software offered under their license name CRIMES has the functionality necessary to accomplish what is needed in terms of computer -aided dispatch, detention and records management. This is an annual expense ($55,000 per year) that covers the software and all related maintenance. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -036. COUNCILMAN TURNAGE SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7 -0. F.5 PU 2011 -037 AUTHORIZE THE PAYMENT OF $65,000 TO PURE DATA LLC FOR PROFESSIONAL SERVICES TO CONVERT HISTORICAL DATA CURRENTLY STORED IN TIBURON SOFTWARE APPROVED Frank Fiorello, Technical Support Services, presented the item. The North Richland Hills Police Department is purchasing new records management and computer -aided dispatch software. In order to access historical data stored in the software being replaced, a vendor was sought that could convert these files into a format readable by the new software. The City requested Request for Proposals (RFP's) in accordance with city policy. After review and evaluation of the proposals, Staff is recommending Council authorize the payment of $65,000 to Pure Data LLC for professional services to convert legacy data currently stored in Tiburon software. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2011 -037 TO AUTHORIZE PAYMENT OF $65,000 TO PURE DATA, LLC FOR PROFESSIONAL SERVICES TO CONVERT HISTORICAL DATA CURRENTLY STORED IN TIBURON SOFTWARE. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes October 10, 2011 Page 10 F.6 PU 2011 -038 AUTHORIZE PURCHASE, IN THE AMOUNT OF $67,440.00, TO ACS FIREHOUSE FOR A REPLACEMENT FIRE RECORDS MANAGEMENT SYSTEM APPROVED Sean Hughes, Emergency Management Coordinator, summarized the item. The North Richland Hills Fire Department has been utilizing the Tiburon Fire Records Management System (FRMS) and recently received notification from Tiburon, that the FRMS was reaching the end of life. The Fire Department explored options for replacement software and during the research it was found that Richland Hills, Haltom City and Watauga are all currently utilizing Firehouse software for their FRMS software. All three other cities are very satisfied with this software vendor. After evaluating the Firehouse software and comparing the features to the new Tiburon software, the Fire Department chose Firehouse for the compatibility, low cost to purchase and lower maintenance costs. The utilization of the Firehouse software allows all 4 cities to share data and each city to serve as a disaster recovery site for each other. The Firehouse software also offers more features and additional service tools to the Fire Department. The total cost of $67,440 includes the conversion of all of the data from the Tiburon FRMS to the new Firehouse program so no historical data will be lost. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2011 -038. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0.. F.7 PU 2011 -039 AUTHORIZE PAYMENT, IN THE AMOUNT OF $55,500.00, TO DFW COMMUNICATIONS TO RELOCATE RADIO EQUIPMENT NO ACTION TAKEN No action taken. F.8 GN 2011 -085 APPROVE FIBER AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND CHARTER COMMUNICATIONS, INC. FOR $3,099.00 MONTHLY AND CONSTRUCTION FEE OF $2,000 NO ACTION TAKEN No action taken. City Council Minutes October 10, 2011 Page 11 F.9 GN 2011 -090 TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS - NOMINATIONS FOR UPCOMING ELECTION - RESOLUTION NO. 2011 -032 NO ACTION TAKEN Mark Mills, Budget Director, summarized the item. The City Council is being asked to consider a resolution, nominating candidates for the Tarrant Appraisal District Board of Directors. The term for the Tarrant Appraisal District (TAD) Board of Directors will expire in December 2011 and the District has begun the election process. This process, which will continue into December, will adhere to the following steps: 1. Nominations must be made in an open meeting by the City Council in the form of a resolution no later than October 14, 2011. If Council chooses to nominate one or more individuals for consideration, action will be necessary during the October 10, 2011 City Council meeting. 2. TAD will distribute ballots listing all nominees submitted by Tarrant County taxing units by October 29, 2011. 3. Council would submit votes for the nominee(s) of their choice via resolution by December 14, 2011. The five nominees receiving the largest cumulative vote totals are elected. Board members would then take office for a two -year term beginning January 1, 2012. Should Council desire to nominate individuals for consideration in the election of the Tarrant Appraisal District Board of Directors, it is recommended that Resolution No. 2011 -032 be approved with the nominee(s) written in. Mayor Trevino called on nominations. There were no nominations made; no action required for Resolution No. 2011 -032. F.10 PU 2011 -034 AUTHORIZE PAYMENT TO MOTOROLA INC., IN THE AMOUNT OF $79,994.85, FOR REQUIRED P25 DIGITAL FLASH UPGRADES TO A PORTION OF THE RADIO FLEET APPROVED Sean Hughes, Emergency Management Coordinator, summarized the item. Since 1991, the City of North Richland Hills has been part of the Fort Worth Public Safety Radio System. The Fort Worth City Council approved an upgrade of the radio system to a modern digital system. To continue to be part of the new radio system, a few changes will need to occur to the radio equipment owned by the City of North Richland Hills. One of the changes needed is the addition of flash P25 software to all 254 of the Public Safety radios. This software is proprietary to Motorola and must be added for the radios to work with the digital system. These 90 upgrades, combined with another 30 upgrades the City of North Richland Hills will receive as part of a regional NCTCOG City Council Minutes October 10, 2011 Page 12 grant will leave 134 radios to upgrade. The remaining 134 radios will be brought back to the City Council, for consideration, as part of another project. COUNCILMAN WHITSON MOVED TO APPROVE PU 2011 -034. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.11 PU 2011 -035 AUTHORIZE PAYMENT, IN THE AMOUNT OF $300,004.56, TO MOTOROLA FOR ANNUAL PUBLIC SAFETY RADIO MAINTENANCE AGREEMENT APPROVED Sean Hughes, Emergency Management Coordinator, presented the item. The City of North Richland Hills has shared the maintenance costs with the Cities of Bedford, Euless, Keller, Haltom City, Southlake, Colleyville, Grapevine, Richland Hills and Tarrant County for the past twenty -three (23) years. The City of North Richland Hills pays the amount in full and then is reimbursed $276,694.18 by the other entities for their share of the radio maintenance. An Interlocal Agreement is in place to facilitate this. Staff recommends authorization of payment to Motorola for Public Safety Radio Maintenance. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -035. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino advised that during the work session the Executive Session was recessed at 6:55 p.m. due to time constraints and that the Council meeting will be recessed for the Council to reconvene in Executive Session in the Council Workroom.. The meeting will adjourn in open session in the Council Workroom with no action taken. H.0 INFORMATION AND REPORTS City Council Minutes October 10, 2011 Page 13 HA ANNOUNCEMENTS Councilman Rodriguez made the following announcements. North Richland Hills is proud to be the home of the Texas Brahmas hockey team! The Brahmas will play their first home game of the 2011 -2012 season on October 22nd at the NYTEX Sports Centre located at 8851 Ice House Dr. For a complete game schedule and more information about the Brahmas, visit brahmas.com or call 817 -336- 4423. On Saturday, October 22 residents can get rid of brush, old furniture and other unwanted bulky items. The items may be dropped off from 9 a.m. to noon at the Tarrant County College Northeast Campus in Parking Lot E.1 by the tennis courts. Proof of residency must be presented. Goodwill Industries will be on site to collect donations. Small electronics and aluminum cans may also be dropped off for recycling. For more details, please call 817 - 427 -6663. The third Saturday of each month is "Garden Work Day" at the Common Ground Community Garden. Stop by between 8:30 a.m. and noon to share your gardening experiences and learn about what's happening at the Common Ground Community Garden. The garden is located at 5301 Davis Blvd. For more information, please call 817- 427 -6670. Kudos Korner - Gary Bechthold & Staff, Parks Department. A resident called to thank the parks staff for their excellent job maintaining Linda Spurlock Park. "It is the best kept park in the State of Texas," the resident said. As a citizen of North Richland Hills, he is very proud and appreciative of that. RECESS TO EXECUTIVE SESSION Mayor Trevino announced at 7:31 p.m. that Council would convene into Executive Session in the Council Workroom pursuant to the provisions of the following sections of the Texas Government Code, Section 551.074 to deliberate the employment, evaluation, duties of the City Manager and City Secretary. Following the Executive Session, the City Council meeting will reconvene in the Council Workroom and be adjourned without any action being taken. Mayor Trevino announced the Executive Session would begin at 7:50 p.m. H.2 ADJOURNMENT City Council Minutes October 10, 2011 Page 14 Mayor Trevino adjourned the Executive Session at 8:17 p.m. and reconvened the regular session in open meeting. Mayor Trevino announced there was no action required from Executive Session and adjourned meetin t 8:18 p.m. �1 H.... 4 '' %, Oscar Trevino — Mayor ° mod;:•' n •...y �� ATTEST: r N ?- by Patricia HufdbA,,, cretary