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HomeMy WebLinkAboutCC 2011-11-14 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 14, 2011 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14 day of November 2011 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager Larry Koonce Finance Director John Pitstick Planning Director Mark Mills Budget Director Debbie Durko Municipal Court Director Kyle Spooner Information Services Director Gregory VanNieuwenhuize Assistant Public Works Director Jimmy Cates Public Works Operations Manager Bill Thornton Assistant Parks Director Sharon Davis Assistant Parks Director Laury Fiorello Assistant Finance Director Jamie Brockway Purchasing Manager CaII to Order Mayor Trevino called the work session to order at 5:30 p.m. City Council Minutes November 14, 2011 Page 2 A.0 Discuss Items from Regular City Council Meeting There were no questions from Council. A.1 NRH Centre Construction Progress Update and Renderings of Interior Rooms with Furniture Ms. Vickie Loftice, Parks Director introduced the item and Mr. Dwayne Brinkley, Brinkley Sargent Architects. Mr. Brinkley gave a PowerPoint presentation providing a brief overview of the project, updating Council on the construction activities and progress of the Centre. Mr. Brinkley discussed the furniture plan and showed several renderings of selected furniture and colors. Mayor Trevino advised Council they had been provided with a copy of the exhibit that was inadvertently left out of item F.4. The item was previously scheduled for the October 10 council meeting with no action taken. The exhibit is identical to the one provided in the October 10 council packet. A.2 Boulevard 26 Corridor Update Mr. Mike Curtis, Managing Director, presented a PowerPoint presentation updating Council on the Boulevard 26 revitalization efforts. Mr. Curtis reviewed the history of the project and the recommendations from the study that was conducted for the project. Plans were to implement recommendations from the branding study for intersection improvements at Rufe Snow / Boulevard 26 and Glenview / Boulevard 26. Council was advised that many of the colors and recommended design elements from the study are not allowed on TxDOT roadways. Staff has met several times with TxDOT trying to reach a compromise but has been unsuccessful. Staff has reviewed the design elements and is recommending some alternatives to the original design that will improve the look and feel of the corridor while still meeting TxDOT design standards. Mr. Curtis advised of the following TxDOT concerns and the recommendations from staff: City Council Minutes November 14, 2011 Page 3 Item TxDOT Concern Recommendation Black Oval Traffic Signal Wind -load concerns — does Remove oval plate behind Back Plate not meet TxDOT's design street light — can be to standards TxDOT standards Wayfinding Signage Lettering must be a Important, but Staff is minimum of 6" in height; currently working on a the cities desired the Wayfinding program jointly lettering to be 3" in height with the City of Hurst that will encompass the whole community. Staff will revisit when the program is ready to cover this area. White Oval in the Could be confusing to Remove — not a necessity Intersection motorists to the design "26 Logo" Pavement Could be confusing to Remove — not a necessity Marking motorists to the design Pedestrian Lighting Not warranted Remove from design; Staff is evaluating other alternatives No slurry seal or overlay TxDOT overlaid the street No longer necessary within past 6 months Landscaping Landscaping shown in An important aspect to the design not up to TxDOT design - the landscape standards design can be altered to meet TxDOT standards Cobblestone Cobblestone does not meet Staff believes the use of TxDOT standards pavestone would be a nice alternative to cobblestone and would meet TxDOT standards Backlit Street Signs Desired colors are not Change the color from cyan standard and the Blvd 26 to green and white for NRH logo will not be allowed on signs and blue and white the sign for Richland Hills signs (TxDOT standards allow both blue and green). Incorporate the Boulevard 26 logo on the signs. Modified Luminaire Arms Not the TxDOT standard Change the design to a off the Traffic Signal Poles luminaire arm that follows TxDOT standards (maybe the NRH standard) City Council Minutes November 14, 2011 Page 4 Staff also presented the following alternative items, not included in the original design, which might be attractive in the Boulevard 26 corridor: Blvd 26 logo incorporated into the Would bring more visibility to the landscaping around the intersections Boulevard 26 brand, this may be either through landscaping or a monument sign within the landscaping Paint the signal light poles black Would bring some conformity to the intersection in regards to NRH standards. The luminaire arm could remain different from the NRH standard to still define the corridor. Design new signal light poles Because the current poles were built to carry certain wind Toads, TxDOT has concern with adding all the new elements on the current poles. If the city were to replace the poles with newly designed poles, staff believes TxDOT may be more amenable to the items being requesting for the poles Council concurred with Staff's recommended changes to the design elements for the intersection improvements. Council was advised that the landscaping around the Boulevard 26 intersection improvements was eligible for TxDOT's Green Ribbon Program. TxDOT has announced they have approximately $3 million in funds available through the program. Staff is working to submit plans to TxDOT to obtain funding for the project through the grant. Council was also updated on the status of the overhead utility burial. Council approved the contract with Cobb Fendley this past summer for the design. The preliminary design is 70% complete. Cobb Fendley and Shrickle Rollins will be working closely to coordinate the two projects together. Mr. Larry Koonce, Director of Finance, updated Council on the status of the TIF #1 financing. Council was advised that when TIF 1 was expanded in 2008, the original base value of the expanded area (TIF 1A) was $84 million and the incremental growth in value of property within the expanded area was estimated to be $30 million over 10 years. The plan estimated an average of $3 million growth in values per year over 10 years. The taxable value for tax year 2011 is $75.3 million or nearly a $9 million loss in value since 2008. When TIF 1A was created the City was able to incorporate the existing balances and future tax revenues to be collected from TIF 1 to pay for TIF 1A projects. In 2008 the combined TIFs began with over $1 million cash from net City Council Minutes November 14, 2011 Page 5 operations of TIF 1 since 1999. TIF 1 also produces net revenues over expenditures of over $200,000 annually. With the decline in property values in the expanded TIF area, it is estimated that revenues will not be produced sufficient to meet the debt service for the original $3.5 million project plan. Based on projected combined TIF tax revenues through the expiration of the TIFs in 2018, it is estimated that a maximum of $2.5 million in TIF 1A projects can be funded. In 2010, bonds in the amount of $1 million were sold for TIF 1A projects. Based on the total $2.5 million capacity, a maximum of $1.5 in additional debt can be issued. Mr. Hindman advised Council the next step is to present the recommended changes to the design elements to the City of Richland Hills and the Boulevard 26 Oversight Committee. A.3 Wayfindinq Status Update Mr. Craig Hulse, Director of Economic Development, presented a PowerPoint presentation updating the Council on the Wayfinding Project. Council expressed an interest in the project and partnering with neighboring cities at the last Council Goals work session. Staff has been working with the City of Hurst on a Wayfinding partnership and a cooperative interlocal plan has been developed. Mr. Hulse identified the locations and the NRH and Hurst destinations that would be featured on the signs. Proposed are a total of 63 wayfinding signs with 23 to be located in NRH and 40 located in Hurst. There have been a total of 408 placards (6 to 7 per sign) identified (159 NRH placards and 249 Hurst placards). There will be 53 NRH destination placards located in Hurst and 38 Hurst destination placards in NRH. The cost share will be based on quantity of signs and number of placards. NRH share is for 23 signs and 159 placards. The signs will be located in City right of way or private property. Council was advised the next step is to issue a cooperative interlocal RFP, select a sign vendor and establish the implementation plan. A.4 Discussion Regarding a Potential Bond Refunding Mr. Larry Koonce, Director of Finance, advised Council would be considering on the regular agenda an ordinance authorizing the issue of general obligation refunding bonds. Recent market conditions have created the potential to refund or refinance existing bonds at significantly lower rates than the original issue. The City issued in April 2011 bonds that were identified as "bank qualifying" allowing the City to realize a lower interest rate than "non -bank qualifying" bonds. In order to keep the "bank qualifying" designation, the City is not allowed to issue more than $10,000,000 in a calendar year, including the refunding bonds. Because the refunding issue being considered will put the 2011 calendar year total over $10,000,000, the City will not be able to close on the refunding before January 1, 2012. The City can however, negotiate and establish the bond interest rates prior to January 1. To take advantage of City Council Minutes November 14, 2011 Page 6 the market Council is being asked to consider a "Parameters Ordinance" giving the City Manager as the "pricing officer" the ability to approve the final pricing if it falls within the Council's approved parameters. The ordinance will include the following proposed parameters: • Delegated Pricing Officer: City Manager • Maximum True Interest Cost: 3.50% (the average rate on the existing bonds is 4.38% • Minimum Savings threshold: 3.00% PV Savings • Maximum Principal Amount: $6,000,000 • Final Maturity Date: February 15, 2023 • Expiration of Parameter Authority: 180 days (maximum allowed by law) Council concurred with the potential refunding and the parameters ordinance. Formal action was taken during the regular council meeting. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) Mayor Trevino announced at 6:27 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1). C.0 Adjournment Mayor Trevino announced at 6:51 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order November 14, 2011 at 7:00 p.m. City Council Minutes November 14, 2011 Page 7 ROLL CALL Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Rodriguez gave the invocation. A.2 PLEDGE OF ALLEGIANCE Boy Scout Troop 434 led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. City Council Minutes November 14, 2011 Page 8 A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 24, 2011 CITY COUNCIL MEETING B.2 GN 2011 -095 CANCELLATION OF THE NOVEMBER 28 AND DECEMBER 26 CITY COUNCIL MEETINGS B.3 GN 2011 -096 APPROVE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND BIRDVILLE INDEPENDENT SCHOOL DISTRICT AND ADDENDUM A.1 TO THE CITY'S CURRENT DARK FIBER AGREEMENT WITH CHARTER COMMUNICATIONS, INC. B.4 GN 2011 -100 APPROVE RESOLUTION ADOPTING ETHICAL AND TRAINING STANDARDS FOR JUVENILE CASE MANAGER - RESOLUTION NO. 2011- 034 B.5 GN 2011 -101 APPROVE THE CUSTODIAL AND SAFEKEEPING SERVICES AGREEMENT WITH JP MORGAN CHASE BANK, N.A B.6 GN 2011 -102 APPROVE RESOLUTION TO AUTHORIZE INVESTMENT OFFICERS - RESOLUTION NO. 2011 -037 B.7 PU 2011 -039 AUTHORIZE PAYMENT, IN THE AMOUNT OF $55,500.00, TO DFW COMMUNICATIONS TO RELOCATE RADIO EQUIPMENT B.8 PW 2011 -020 APPROVE ORDINANCE REVISING SECTION 54.121 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES TO REFLECT UPDATED BLOCK NUMBERS FOR HAWK AVENUE - ORDINANCE NO. 3172 City Council Minutes November 14, 2011 Page 9 B.9 PU 2011 -040 AUTHORIZING THE PURCHASE OF AN ALL - TERRAIN JET TRAC DRILLING MACHINE SYSTEM (UTILITY BORING MACHINE) IN THE AMOUNT OF $260,000.00 FROM EKA, INC. B.10 GN 2011 -085 APPROVE FIBER AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND CHARTER COMMUNICATIONS, INC. FOR $3,099.00 MONTHLY AND CONSTRUCTION FEE OF $2,000 COUNCILMAN WELCH MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS C.1 GN 2011 -092 PUBLIC HEARING AND ACTION ON AMENDING SECTION 74 -38 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES PROVIDING FOR THE CONTINUATION OF TAXATION OF GOODS IN TRANSIT - ORDINANCE NO. 3168 APPROVED Mayor Trevino opened the public hearing. Ms. Karen Bostic, Assistant City Manager presented the item. Council is being asked to hold a public hearing to receive public input and then consider an ordinance that amends Section 74 -38 of the North Richland Hills Code of Ordinances to continue the taxation of goods in transit. An ordinance was approved in 2007 providing for the taxation of goods -in- transit exempted under Section 11.253, subsection b, of the Texas Code. During the last legislative session, Senate Bill 1 was enacted narrowing the definition of goods -in- transit. This requires Council to "opt out" of this exemption if Council chooses to continue taxing goods -in- transit for tax year 2012 and subsequent years. COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE No. 3168 AMENDING SECTION 74-38 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES PROVIDING FOR TAXATION OF GOODS-IN- TRANSIT. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes November 14, 2011 Page 10 C.2 ZC 2011 -10 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR A ZONING CHANGE FROM U INSTITUTIONAL AND LR LOCAL RETAIL TO CS COMMUNITY SERVICES (LOCATED AT THE SOUTHEAST CORNER OF RUFE SNOW DRIVE AND NE LOOP 820) - ORDINANCE NO. 3170 APPROVED Mayor Trevino opened the public hearing. Mr. John Pitstick, Director of Planning, representing the City as the applicant, presented the request. The City is requesting a zoning change from "Institutional" and "Local Retail" to "Community Services" on 7.326 acres owned by the City at the southeast corner of Rufe Snow Drive and Northeast Loop 820. The property currently includes the North Richland Hills Recreation Center, the administrative offices of the Parks and Recreation Department and Citicable. The proposed zoning will conform to the recommendations of the Comprehensive Land Use Plan and the Loop 820 Corridor Plan for retail and commercial uses. In the event the property is no longer viable for use by the City, it could be marketed for private development. Staff met with the property owners adjacent to the proposed rezoning. The residents along Corona were primarily interested in an 8 -foot masonry wall to screen from any future retail uses and they also requested the closing of the Redondo Drive access. The Planning and Zoning Commission recommended approval of ZC 2011 -10 for straight zoning to Community Services. Staff is also recommending approval of the zoning change. Concerns expressed by the neighborhood regarding the requirement for an 8 -foot wall and closing Redondo Drive can be controlled through private deed restrictions if warranted. Mayor Trevino called for comments in support or opposition to the request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN LOMBARD MOVED TO APPROVE ZC 2011 -10, ORDINANCE No. 3170. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes November 14, 2011 Page 11 C.3 SUP 2011 -07 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DICK CALVERT FOR A SPECIAL USE PERMIT FOR A RESEARCH LAB WITH LIMITED ASSEMBLY (LOCATED AT 8825 BUD JENSEN DR.) - ORDINANCE NO. 3169 APPROVED Mayor Trevino opened the public hearing. Mr. Dick Calvert, Calvert & Company, Architects, representing Sey Tec, presented a request for a Special Use Permit for a 1,300 square foot research lab within a 30,781 square foot building currently zoned Office at 8825 Bud Jensen Drive. Sey Tec is currently located in Hurst and is proposing to relocate their operations to 8825 Bud Jensen. A small area of the building will be used as a research lab and proto -type assembly area requiring the special use permit. The remainder of the building will be used as office (19,376 square feet) and accessory storage space (10,105 square feet) which are allowed by right in the 0-1 zone. Mr. John Pitstick, Director of Planning, summarized the item. The applicant originally indicated on the site plan the use of 1,200 square feet for the research lab located in the 30,781 square foot building. Following the Planning and Zoning Commissions' recommendation, measurements taken at the site indicate that the proposed research lab is actually 1,300 square foot. The proposed lab space is an existing soundproof room previously used by Health Markets. The Planning and Zoning Commission recommended approval of the SUP with the stipulation that the SUP for research lab be limited only to Sey Tec, with only non - hazardous aerospace prototyping and only for 1,200 square feet. The applicant is agreeing to the P &Z Commission stipulations to limit the research lab to only Sey Tec and only for aerospace products and is requesting approval for 1,300 square feet rather than 1,200 square feet. Staff recommends approval of the SUP with restrictions limited to only Sey Tec, only non - hazardous aerospace prototyping with a change from 1,200 to 1,300 square feet limit on the research lab. Mayor Trevino called for comments in support or in opposition to the request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN TURNAGE MOVED TO APPROVE SUP 2011 -07, ORDINANCE No. 3169 WITH STIPULATIONS THAT THE SUP FOR RESEARCH LAB BE LIMITED ONLY TO SEY TEC, WITH ONLY NON- HAZARDOUS AEROSPACE PROTOTYPING AND ONLY FOR 1,300 SQUARE FEET. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes November 14, 2011 Page 12 D.0 PLANNING & DEVELOPMENT D.1 RP 2011 -06 CONSIDERATION OF A REQUEST FROM THE MEGA LIFE AND HEALTH INSURANCE CO. FOR A REPLAT TO CREATE LOTS 1R & 2R, BLOCK 1, U.I.C.I. ADDITION (LOCATED AT 8825 BUD JENSEN DR.) APPROVED Mr. Rodney Hill, representing the applicant, Mega Life and Health Insurance Company, presented their request for a replat of a 16.565 acre tract on Bud Jensen Drive. Mr. John Pitstick, Director of Development, summarized the item. The purpose of the replat is to add a small portion of Lot 1 to Lot 2 so that all parking for the building on Lot 2 will be on the same lot. The replat will combine the building and required parking on a single lot to be sold to Sey Tec Corporation. The Planning and Zoning Commission recommended approval of the replat on October 22. COUNCILMAN RODRIGUEZ MOVED TO APPROVE RP 2011 -06. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.2 RP 2011 -05 CONSIDERATION OF A REQUEST FROM QUIKTRIP CORPORATION FOR A REPLAT TO CREATE LOT 3R -1, BLOCK 1, NORTH EDGLEY ADDITION (LOCATED AT 7541 BOULEVARD 26.) APPROVED Mr. Jake Barron, Real Estate Manager for Quick Trip Corporation presented a request to replat two Tots in the North Edgley Addition into one lot of 1.7768 acres John Pitstick, Planning and Development Director, summarized the item. The QuikTrip Corporation is requesting a replat for the purpose of combining two lots in the North Edgley Addition into one lot of 1.7768 acres for the redevelopment of vacant IHOP and Room Store buildings to a new QuikTrip (QT) gas station and convenience store at the southwest corner of Road to the Mall and Boulevard 26. This replat accommodates the newly proposed QuikTrip convenience store. The proposed replat also reflects common access to Boulevard 26 with the Five Star Car Wash property to the north and Harbor Freight property to the west as well as a five -foot dedication of right -of -way for Boulevard 26. The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. The public improvements necessary for the Subdivision include the installation of public City Council Minutes November 14, 2011 Page 13 water, sanitary sewer and sidewalk facilities. The construction of these public infrastructure items is required for the development of the Subdivision as proposed by the developer. Therefore, the developer will be required to assume 100% of the amount required for such public infrastructure improvements which will be indicated on the final approved public infrastructure construction plans for the Subdivision. As part of this replat Quik Trip will also be burying the above ground utilities along Boulevard 26. The Planning & Zoning Commission recommended approval of the replat by a 7 -0 vote. COUNCILMAN WELCH MOVED TO APPROVE RP 2011 -05. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.0 PUBLIC WORKS E.1 PW 2011 -019 APPROVE A RESOLUTION SUPPORTING A MUNICIPAL SETTING DESIGNATION (MSD) APPLICATION TO THE TEXAS COMMISSION ON ENVIRONMENTAL LOCATED AT 2525 BRENNAN AVENUE, FORT WORTH TX - RESOLUTION NO. 2011 -033 APPROVED Mike Curtis, Managing Director, summarized the item. Council is being requested to approve a resolution supporting the application to the Texas Commission on Environmental Quality (TCEQ) for a Municipal Setting Designation (MSD) on the property located at 2525 Brennan Avenue, Fort Worth TX. This is a process in which persons addressing environmental impacts to groundwater may be subject to less stringent groundwater investigation and mitigation requirements under the Texas Risk Reduction Program (TRR). Chevron USA, Inc. is trying to obtain TCEQ approval for a MSD on the property and has indicated that this is the last resolution needed for their application. If granted, the applicant will not be required to clean up designated groundwater on their site to drinking water standards. However, other cleanup standards such as inhalation and contact must still be met. COUNCILMAN SAPP MOVED TO APPROVE RESOLUTION No. 2011 -033. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes November 14, 2011 Page 14 E.2 PW 2011 -021 APPROVE A UTILITY ASSEMBLY (820 -U -0508) FOR THE CITY'S UTILITY RELOCATIONS AS PART OF THE NORTH TARRANT EXPRESS PROJECT APPROVED Greg VanNieuwenhuize, Assistant Public Works Director, presented the item. Council is being asked to approve the necessary documents authorizing Bluebonnet Contractors, the construction arm of North Tarrant Express Mobility Partners, the developer of the North Tarrant Express Project, to relocate a portion of the City's public utility infrastructure in order for the construction of the North Tarrant Express Project to continue to proceed. Presently, it is estimated that the costs to relocate these City utilities in the Loop 820 corridor is $3,239,846.64 and the City's portion of this amount (betterments) is $421,794.73. After the utilities are relocated and final costs known, BBC will invoice the City for the actual costs. The actual costs are not expected to be greatly different than the indicated amounts. The betterments that are being requested by staff are portions of 3 Utility CIP projects that have been approved in the 2011/2012 Capital Projects Budget and are in conflict with the North Tarrant Express (NTE) widening project. It will cost the city Tess to include these betterments during the NTE construction than to come back after the fact to construct the entire utility project. There is sufficient funding in the current Capital Projects Budget (Project Nos. UT0203, UT1207 and UT1208) to cover the City's share (estimated at $421,794.73) of the utility relocation costs. COUNCILMAN LOMBARD MOVED TO APPROVE PW 2011-021. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.0 GENERAL ITEMS F.1 GN 2011 -097 CAST BALLOT FOR TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS - RESOLUTION NUMBER 2011 -036 APPROVED Mark Mills, Budget Director, summarized the item. The City Council is asked to consider the candidates for the Tarrant Appraisal District Board of Directors and cast the City's allocated 39 votes for the candidate(s) of the Council's choosing. COUNCILMAN TURNAGE MOVED TO APPROVE RESOLUTION No.2011 -036 AND CAST THE CITY'S 39 VOTES FOR CANDIDATE DAVID AVERY. COUNCILMAN WELCH SECONDED THE MOTION. City Council Minutes November 14, 2011 Page 15 MOTION TO APPROVE CARRIED 7 -0. F.2 GN 2011 -098 INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT - RESOLUTION NO. 2011 -035 APPROVED Larry Koonce, Finance Director, presented the item. In order to reimburse expenditures with the proceeds of future debt, Council is legally required to approve a resolution to this affect. Council approved a similar resolution in October 2010. The total to be reimbursed with 2012 bond proceeds will not exceed $8,045,000. Staff anticipates the actual amount expended before the bond sale will be much Tess than this. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the bond proceeds. Staff is recommending approval of Resolution No. 2011- 035 that will allow the City of North Richland Hills to reimburse any of these expenditures with proceeds from the planned 2012 bond sale. COUNCILMAN WHITSON MOVED TO APPROVE GN 2011 -098, RESOLUTION No. 2011 -035. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 GN 2011 -099 CONSIDER ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 ", INCLUDING THE ADOPTION OF ORDINANCE NO. 3171 AUTHORIZING THE ISSUANCE OF SUCH BONDS, ESTABLISHING PARAMETERS FOR THE SALE AND ISSUANCE OF SUCH BONDS AND DELEGATING CERTAIN MATTERS TO AN AUTHORIZED OFFICIAL OF THE CITY APPROVED Larry Koonce, Finance Director, summarized the item. Staff is exploring the possibility of a potential refunding. Recent market conditions, which include lower interest rates on bonds, have created the potential to refund or refinance existing bonds at significantly lower rates than the original issue. The circumstances surrounding this refunding are slightly different than in past years, but potentially at least as beneficial as prior refundings. In order to give the city some flexibility in negotiating a deal without setting a "fixed date" staff would like to request that Council consider a "Parameters Ordinance ". This ordinance gives the City Manager as the "pricing officer" the ability to approve final pricing only if it falls within the Council's approved parameters. City Council Minutes November 14, 2011 Page 16 COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE No. 3171 AUTHORIZING THE ISSUANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 AND DELEGATING CERTAIN MATTERS RELATING TO THE SALE AND ISSUANCE OF THE BONDS TO AN AUTHORIZED CITY OFFICIAL AND ESTABLISHING PARAMETERS FOR THE ISSUANCE AND SALE OF THE SUCH BONDS. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 PU 2011- 041 SHARED SERVICES AGREEMENT BETWEEN THE CITIES OF NORTH RICHLAND HILLS, HALTOM CITY, WATAUGA AND RICHLAND HILLS APPROVED Jimmy Perdue, Public Safety Director, summarized the item. The cities of North Richland Hills, Haltom City, Watauga and Richland Hills are desirous of combining public safety communications and detention services in order to provide their residences and businesses with a more effective and efficient delivery of these key public safety services. The proposed shared services agreement will be for an initial term of ten years commencing on October 1, 2011 and ending September 30, 2021 and may be extended thereafter by mutual consent of the parties for two successive five -year terms. The timeline for the implementation of this undertaking has been developed so as to minimize impact on the public safety operations of each city. Shared detention services for all four cities will commence in December 2011 following minor remodeling in the current jail facility and assimilation of additional personnel from the partner cities. Current plans call for joint public safety communications to commence from the North Richland Hills dispatch center in April 2012 following acquisition of personnel from partner cities. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2011 -041. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.5 PU 2011 -042 AWARD A CONTRACT TO J.P. MORGAN CHASE BANK, N.A., IN THE AMOUNT OF $402,695.90 TO FINANCE THE LEASE - PURCHASE OF CARDIO FITNESS EQUIPMENT FOR THE NRH CENTRE (RFP 12 -001 CARDIO EQUIPMENT LEASE) APPROVED City Council Minutes November 14, 2011 Page 17 Bill Thornton, Assistant Parks and Recreation Director, summarized the item. This item is to award the contract to finance the lease purchase of cardio equipment that will be installed in the new NRH Centre. Staff met with several vendors who supply commercial grade, high quality cardio fitness equipment including full service delivery and installation available through direct purchase on the Texas multiple award schedules (TXMAS) and /or the Texas BuyBoard. Those that offered the best commercial grade high - quality fitness pieces and price were considered for selection and asked to respond to the City's Request of Offer (RFO) 12 -003. Three proposals were received and two were reviewed in accordance with the City's formal evaluation policy. The City's selection committee reviewed the remaining two complete and qualifying proposals and made a unanimous recommendation to accept the financing lease proposal from J.P. Morgan Chase Bank, N.A. to finance the acquisition of the new cardio equipment for the NRH Centre. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -042; TO AWARD THE CONTRACT CARDIO EQUIPMENT LEASE TO FINANCE THE PURCHASE OF THE CARDIO FITNESS EQUIPMENT FOR THE NRH CENTRE TO J.P. MORGAN CHASE BANK, N.A., IN THE AMOUNT OF $402,695.90. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.6 PU 2011 -043 AUTHORIZE THE PURCHASE OF FITNESS EQUIPMENT FOR THE NRH CENTRE FROM LIFEFITNESS IN THE AMOUNT OF $138,515.24, FITCO IN THE AMOUNT OF $1,390.00 AND BODYWORK FITNESS IN THE AMOUNT OF $1,799.25 APPROVED Bill Thornton, Assistant Parks and Recreation Director, summarized the item. This item is to purchase and install new fitness equipment including: a variety of weight stack machine systems, a variety of plate loaded free weight pieces, core strengthening and stretch pieces and traditional free weight equipment in the NRH Centre. Staff met with several vendors who supply commercial grade, high quality fitness equipment including full service delivery and installation available through direct purchase on the Texas Multiple Award Schedule (TXMAS) and /or the Texas BuyBoard. After comparing fitness design, functionality and price of each proposal, staff recommends combining of vendors and equipment selection offers the best value at the lowest cost to the City. Staff recommends the fitness equipment will be purchased through the State of Texas TXMAS contract TXMAS -5 -78040 for LifeFitness equipment and the Local Government Purchasing Cooperative (BuyBoard) contract 336 -10 with Fitco and Bodyworks. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any State law that would require the City to solicit competitive bids. City Council Minutes November 14, 2011 Page 18 COUNCILMAN LOMBARD MOVED TO APPROVE PU 2011 -043. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.7 PU 2011 -044 AUTHORIZE THE PURCHASE OF FURNITURE AND EQUIPMENT FOR THE NRH CENTRE FROM MILLER OFFICE INTERIORS IN THE AMOUNT OF $131,983.61, WILSON OFFICE INTERIORS IN THE AMOUNT OF $119,463.11 AND PRO SOLUTIONS, IN THE AMOUNT OF $10,391.04 APPROVED Bill Thornton, Assistant Parks and Recreation Director, summarized the item. This item is to purchase and install new furniture and equipment including tables, chairs, desks and shelves for all of the public and office spaces throughout the new NRH Centre. The Texas Procurement and Support Services (TPASS) has established, as an alternative purchasing method, the use of Texas Multiple Award Schedule (TXMAS) contracts that have been developed from contracts awarded by the federal government or any other governmental entity of any state. After comparing furniture design, functionality and price from TXMAS, staff is recommending purchases from three vendors: Miller Office Interiors' proposal for office furniture and shelves, including full service delivery and installation; Wilson Office Interiors' proposal for tables, chairs and seating including full service delivery and installation; and Pro Solutions proposal for tables, including full service delivery and installation. The total TxMAS purchase amount for all three companies is $261,837.76. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2011 -044. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.8 PU 2011 -045 APPROVE CONTRACT FOR PROFESSIONAL ARCHITECTURAL CONSULTING SERVICES WITH BRINKLEY SARGENT ARCHITECTS AND APPROPRIATE FUND BALANCE APPROVED Jimmy Perdue, Public Safety Director, summarized the item. As a part of the planning process to determine the future direction for municipal facilities, the City needs to conduct a space needs assessment and site plan analysis. Following a review of qualifications by a selection committee, Brinkley Sargent Architects has been selected City Council Minutes November 14, 2011 Page 19 to perform these services. The contract is scheduled to be completed in no more than 17 weeks at a cost of $92,000. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -045. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Sapp made the following announcements. The North Richland Hills Public Library is hosting a workshop on how to successfully re- enter the workforce. The workshop will be presented on Thursday, November 17th at 6 p.m. in the Library's Community Room. For more details, please call 817 - 427 -6814. City Hall and other non - emergency offices will be closed on Thursday and Friday, November 24th and 25th for the Thanksgiving Holiday. Duncan Disposal will not provide garbage and recycling collections on Thanksgiving Day. Thursday's collections will be made on Friday and Friday's collections will shift to Saturday. The City of North Richland Hills is making it easy for residents to recycle used cooking oil from their holiday feasts. Instead of throwing cooking oils and grease down the drain, which can lead to clogged sewer pipes, residents are encouraged to collect it in a plastic container for recycling. The Public Works Department will collect used cooking oils for recycling November 28th through December 2nd. To schedule a pickup or get more information, please call 817 - 427 -6457. City Council Minutes November 14, 2011 Page 20 Kudos Korner - The Police & Fire Departments. The president of a North Richland Hills homeowners association e- mailed comments to the Mayor about the recent National Night Out event. "Our homeowners were overwhelmed with the turnout of our Police and Fire Departments and their efforts to strengthen neighborhood spirit and community partnerships," he said. The resident is thankful for our public safety employees and for the city's commitment to making our community a safe place to live. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:03 p.m. 4p 1) ti's Oscar Trevino — Mayor I� g TTES1 'y Patricia Hutson, City Secretary