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CC 2011-12-12 Agendas
CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, December 12, 2011 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Discussion of State Mandate Requiring Enforcement of the 2009 International Energy Conservation Code (15 Minutes) A.2 Iron Horse Golf Course FY 2011 Season Summary (15 Minutes) A.3 NRH2O 2011 Season Summary (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on December 9, 2011 at — °. ' Q p.m. 3(c) As istAnt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — December 12, 2011 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, December 12, 2011 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Whitson A.2 Pledge - Councilman Whitson A.3 Special Presentation(s) and Recognition(s) - 2011 United Way Campaign Presentation made by Debbie Nix, United Way Chair AA Special Presentation(s) and Recognition(s) - Texas Police Chiefs Association Foundation Presentation of Accreditation Certificate to the North Richland Hills Police Department A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Agenda City Council Agenda — December 12, 2011 Page 2 of 4 B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of November 14, 2011 City Council Meeting B.2 Approval of Minutes of November 21, 2011 Special City Council Meeting B.3 PU 2011 -047 Authorize Purchase of Replacement Mobile Data Computers for the Police Department and Municipal Court from Portable Computer Systems, Inc. in the amount of $253,616.72 B.4 PU 2011 -048 Authorize Inter -local Purchasing Agreement with the City of Taylor C.0 PUBLIC HEARINGS C.1 SUP 2011 -08 Public Hearing and Consideration of a Request from David Briggs for a Special Use Permit for an accessory structure larger than 500 square feet located at 8912 Amundson Drive - Ordinance No. 3175 C.2 TR 2011 -03 A Public Hearing to consider amending Section 118 -314 of the North Richland Hills Zoning Ordinance to allow one front entry single car garage set back twenty feet behind the front building line for certain single family structures in the R -1, R -2, and R -3 Zoning Districts - Ordinance No. 3160 D.0 PLANNING AND DEVELOPMENT No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2011 -105 Approve Ordinance Revising Chapter 98 of the Code of Ordinances and Adopting the 2009 International Energy Conservation Code - Ordinance No. 3174 F.2 GN 2011 -106 Appointments to Naming Board F.3 PU 2011 -049 Award Contract for Conversion to Solar Power for City Entry Way Signs to Hunter Knepshield in the amount of $68,105.59 City Council Agenda — December 12, 2011 Page 3 of 4 F.4 GN 2011 -107 Authorize the City Manager to execute a Landscape Maintenance Agreement with TxDOT for the Davis Boulevard Landscape Improvements between Maplewood and Lola Streets G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Lombard H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance wit Chapter 551, Texas Government Code on December 9, 2011 at p.m. A sl ant City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — December 12, 2011 Page 4 of 4 CITY OF NORTH RICHLAND HELLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, December 12, 2011 6:04 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Discussion of State Mandate Requiring Enforcement of the 2009 International Energy Conservation Code (15 Minutes) A.2 Iron Horse Golf Course FY 2011 Season Summary (15 Minutes) A.3 NRH20 2011 Season Summary (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code 8.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on December 9, 2011. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817- 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, December 12, 2011 7:00 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a. m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------- - - - - -- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Whitson A.2 Pledge - Councilman Whitson A.3 Special Presentation(s) and Recognition(s) - 2011 United Way Campaign Presentation made by Debbie Nix, United Way Chair A.4 Special Presentation(s) and Recognition(s) - Texas Police Chiefs Association Foundation Presentation of Accreditation Certificate to the North Richland Hills Police Department A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of November 14, 2011 City Council Meeting B.2 Approval of Minutes of November 21, 2011 Special City Council Meeting B.3 PU 2011 -047 Authorize Purchase of Replacement Mobile Data Computers for the Police Department and Municipal Court from Portable Computer Systems, Inc. in the amount of $253,616.72 B.4 PU 2011 -048 Authorize Inter -local Purchasing Agreement with the City of Taylor ,01$= 1s7 :j C MM l : Wa ►:j Ih Cep C.1 SUP 2011 -08 Public Hearing and Consideration of a Request from David Briggs for a Special Use Permit for an accessory structure larger than 500 square feet located at 8912 Amundson Drive - Ordinance No. 3175 C.2 TR 2011 -03 A Public Hearing to consider amending Section 118 -314 of the (North Richland Hills Zoning Ordinance to allow one front entry single car garage set back twenty feet behind the front building line for certain single family structures in the R -1, R -2, and R -3 Zoning Districts - Ordinance No. 3160 D.0 PLANNING AND DEVELOPMENT No items for this category. E.0 PUBLIC WORKS No items for this category. Iffy =f7:1101 00019:11►►►l- F.1 GN 2011 -105 Approve Ordinance Revising Chapter 98 of the Code of Ordinances and Adopting the 2009 International Energy Conservation Code - Ordinance No. 3174 F.2 GN 2011 -106 Appointments to Naming Board F.3 PU 2011 -049 Award Contract for Conversion to Solar Power for City Entry Way Signs to Hunter Knepshield in the amount of $68,105.59 FA GN 2011 -107 Authorize the City Manager to execute a Landscape Maintenance Agreement with TxDOT for the Davis Boulevard Landscape Improvements between Maplewood and Lola Streets Ie1i »1 10=11X -'] Ci] �����►f G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Lombard H.2 Adjournment All items on the agenda are for discussion and/or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on December 9, 2011. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, December 12, 2011 6:00 P.M. A.0 Discuss Items from Regular Citv Council Meeting A.1 Discussion of State Mandate Requiring Enforcement of the 2009 International Enerav Conservation Code (15 Minutes) A.2 Iron Horse Golf Course FY 2011 Season Summary (15 Minutes) A.3 NRH20 2011 Season Summary (10 Minuted B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attornev reaardiina Pendina Litiaation - 1) State of Texas v. Citv of North Richland Hills (No. 2011- 002840 -1): and 2) State of Texas v. Citv of North Richland Hills (No. 2011- 000462 -1) C.0 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.0 Discuss Items from Regular City Council Meeting M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.1 Discussion of State Mandate Requiring Enforcement of the 2009 International Energy Conservation Code (15 Minutes) Presenter: Dave Pendley, Building Official Summary: Staff will be providing a PowerPoint presentation to the City Council regarding the adoption of the 2009 International Energy Conservation Code (IECC) and Chapter 11 of the 2009 International Residential Code for One & Two Family Construction (IRC). The codes have been recently mandated by the State of Texas and a "housekeeping" ordinance is being proposed that will bring the North Richland Hills Code of Ordinances into compliance. On October 18 2011, the Construction Board of Appeals, convened to review and discuss the adoption of the 2009 International Energy Conservation Code and Chapter 11 (energy provisions) of the 2009 International Residential Code and voted unanimously to recommend approval of the codes to the City Council. North Richland Hills is among a large number of DFW cities who have either adopted, or are about to adopt, the 2009 provisions; including Hurst, Colleyville, Keller, Euless and Haltom City. ORDINANCE NO. 8174 AN ORDINANCE AMENDING SECTIONS 98 -142, 98 -145 AND 98 -146 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES AND ADOPTING THE 2009 EDITION OF THE INTERNATIONAL ENERGY CONSERVATION CODE WITH AMENDMENTS RECOMMENDED BY THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS; ESTABLISHING A PENALTY; AND AUTHORIZING PUBLICATION. WHEREAS, the State of Texas has mandated adoption of the International Energy Conservation Code, and its adoption, with amendments recommended by the North Central Texas Council of Governments for this region, will mare North Richland Hills regulations consistent with other area cities; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Section 98 -142 of the North Richland Hills Code of Ordinances be amended by amending Exhibit A thereof by adding a new item 13 to Section R105.2 of the International Residential Code which shall read as follows: D3ec. 98 -142. - Amendments to the 2006 International Residential Code. The 2006 International Residential code is amended as set forth in Exhibit A hereto. *A:II :111 9 -Al * *Section 8105.2, add item #13 to read as follows: 13. Replacement of up to 3 exterior windows provided that all replacements meet the emergency egress requirements of section R310 of this code and the adopted version of International Energy Code Conservation Code." * *Chapter 11 of the 2006 International Residential Code; replace in its entirety with Chapter 11 of the 2009 International Residential Code, adopted by reference, the same as though such chapter were copied at length herein. Section 2: THAT Sections 98 -145 and 98 -146 of the North Richland Hills Code of Ordinances be amended to read as follows: "Section 98 -145. International Energy Conservation Code adopted. The International Energy Conservation Code, 2009 Edition as published by the International Code Council, Inc., a copy of which is on file in the office of the city secretary, as amended by section 98 -145 is hereby adopted by reference and designated as a part of the energy conservation code of the city as though such code were copies at length herein. The provisions pertaining to one and two family dwellings that are more restrictive than the 2001 International Energy Conservation Code shall not be deemed effective until January 1, 2012. Section 98 -146. Amendments to the International Energy Conservation Code. The amendments to the International Energy Conservation Code shall be as follows 101.4.2 Historic Buildings. Any building or structure that is listed in the State or National Register of Historic Places; designated as a historic property under local or state designation law or survey; certified as a contributing resource with a National Register listed or locally designated historic district; or with an opinion or certification that the property is eligible to be listed on the National or State Registers of Historic Places either individually or as a contributing building to a historic district by the State Historic Preservation Officer of the Keeper of the National Register of Historic Places, shall comply with all of the provisions of this code. Exception: Whenever a provision or provisions shall invalidate or jeopardize the historical designation or listing, that provision or provisions may be exempted. 143.1.1. Alternative compliance. A building certified by a national, state, or local accredited energy efficiency program and determines by the Energy Systems Laboratory to be in compliance with the energy efficiency requirements of this section may, at the option of the Code Official, be considered in compliance. The United States Environmental Protection Agency's Energy Star Program certification of energy code equivalency shall be considered in compliance. * *Section 202; add the following definition: GLAZING AREA. Total area of the glazed fenestration measured using the rough opening and including the sash, curbing or other framing elements that enclose conditioned space. Glazing area includes the area of glazed fenestration assemblies in walls bounding conditioned basements. For doors where the daylight opening area is less than 50 percent of the door area, the glazing area is the daylight opening area. For all other doors, the glazing area is the rough opening area for the door including the door and the frame. * *Section 401.2, replace to read as follows: 1. Section 402.1 through 402.3, 403.2.1 and 404.1 (prescriptive) and the use of Tables 402.1.1 and 402.1.3 are limited to a maximum glazing area of 15% window area to floor area ratio; or 2. Section 405 (performance) * *Section 402; add Section 402.2.12 to read as follows: Section 402.2.12. Insulation installed in walls. Insulation batts installed in walls shall be totally surrounded by an enclosure on all sides consisting of framing lumber, gypsum, sheathing, wood structural panel sheathing or other equivalent material approved by the building official. * *Section 405.4.1; add the following sentence to the end of the paragraph: RemRateT"", Energy GuageT"", and lC3 are deemed acceptable performance simulation programs." Section 3: Each violation of this ordinance including a failure to correct or comply with an order the violation shall be punishable by a fine of up to $500.00. Each day any violation shall continue shall constitute a separate offense punishable hereunder. Additionally, civil penalties of $2,000.00 per day may be sought. Section 4: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. Section 5: Ordinances conflicting 'herewith are hereby repealed, but only to the extent of such conflict; remaining portions of such ordinances are hereby saved from repeal to the extent they do not conflict herewith. Section 6: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as provided by law. Section 7: This ordinance and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full force and effect immediately upon passage. 1_1'► loll 196-1 **X93 N BU I' 14 53 PASSED AND APPROVED on this 12th day of December, 2011. Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor George A. Staples, City Attorney M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.2 Iran Horse Golf Course FY 2011 Season Summary (15 Minutes) Presenter: Antonio Evangelista, General Manager Summarv: Antonio Evangelista, Iron Horse Golf Course General Manager will provide an end of year summary of Iron Horse including, rounds and revenue, expenditures, community involvement, capital improvements and a vision for the future. Description: The 2010 -11 fiscal year was a positive one for the golf course with growth in both the rounds count and revenue for the year. The National Golf Foundation showed growth to 2.5 % in rounds played for the year in the DFW area and Iron Horse exceeded that with 8 % growth over the previous year. The year was not without its difficulties though as we saw near record heat for the month of July and August. Even through the challenges, Iron Horse was able to recover all of its operational costs and continues to be recognized as one of the top public golf facilities in the DFW area. The City of North Richland Hills completed several irrigation projects on the golf course to protect the quality and health of the turf and fairways during the summer drought. Future irrigation projects, including replacement of one of the pump stations, will help ensure Iron Horse is able to provide a quality product for years to come. This past year Iron Horse implemented new programs to emphasize more community participation and become more of an amenity to the entire community, not just the golf community. The most important of which were improvements to the Food and Beverage operation. Iron Horse has added additional services such as Sunday Brunch, Wednesday Express Lunch, and a catered lunch menu for parties and meetings. Iron Horse will strive for continued growth with the addition of Joel Garcia, Food & Beverage Manager who brings nine (9) years of experience in golf food and beverage. With the added experience and growing event sales, Iron Horse is well positioned as a catering venue for residents and regional guests. Overall, Iron Horse continues to perform well and is properly positioned with our direct competitors within the market. Through the joint efforts of city staff, Iron Horse staff and Eagle Golf we will continue the legacy of excellence including financial sustainability, programs and services, course conditions and hospitality. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.3 NRH20 2011 Season Summary (10 Minutes) Presenter: Chris Swartz, NRH2O Water Park Manager Summarv: Chris Swartz, NRH Water Park Manager will provide a summary and highlights of the 2011 NRH20 Season. General Descrir)tion: NRH Family Water Park had a successful season in 2011 setting (both attendance and revenue records. Contributing to the success was one of the hottest and driest summers on record along with the opening of the park's newest attraction, the Viper. Other highlights include new initiatives in team member training and social media outreach programs. Notable highlights include: • Accomplishment — Opened the Viper on Saturday, June 25 • Accomplishment — Integrated the new point of sale system, Centaman • Accomplishment — Ranked as one of the top ten waterparks nationally by tripadvisor.com • Milestone — The park saw its 4,000,000 guest on Saturday, August 6 t • Record — Single season attendance (Over 270,000) • Record — Single season revenue (Over $4.6 million) • Record — Single day attendance (Over 6,000) on Friday, July 2.2 " • Record — All on park sales single season revenue (Approximately $850,000) • Record — Group Sales general groups single season revenue (Approximately $400,000) and daily group tickets (Over 1,250) • Record — Issued zero "rain checks" for the entire season M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.1 Executive Session; 'Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -201 Subject: Agenda Item No. C.0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, December 12, 2011 7:00 P.M. A.0 Call to Order - Mavor Trevino A.1 Invocation - Councilman Whitson A.2 Pledae - Councilman Whitson A.3 Special Presentation(s) and Recoanition(s) - 2011 United Wav Campaian Presentation made by Debbie Nix, United Wav Chair AA Special Presentation(s) and Recognitions) - Texas Police Chiefs Association Foundation Presentation of Accreditation Certificate to the North Richland Hills Police Department A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Aaenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of November 14, 2011 Citv Council Meetina B.2 Approval of Minutes of November 21, 2011 Special Citv Council Meetina B.3 PU 2011 -047 Authorize Purchase of Replacement Mobile Data Computers for the Police Department and Municipal Court from Portable Computer Svstems, Inc. in the amount of $253,616.72 B.4 PU 2311 -048 Authorize Inter -local Purchasina Aareement with the Citv of Tavlor C lX_1:110 C.1 SUP 2011 -08 Public Hearina and Consideration of a Reauest from David Brioas for a Special Use Permit for an accessory structure larger than 530 square feet located at 8912 Amundson Drive - Ordinance No. 3175 C.2 TR 2011 -03 A Public Hearina to consider amending Section 118 -314 of the North Richland Hills Zonina Ordinance to allow one front entry sinale car aaraae set back twentv feet behind the front building line for certain single familv structures in the R -1, R -2, and R -3 Zonina Districts - Ordinance No. 3160 D.0 PLANNING AND DEVELOPMENT No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2011 -135 Approve Ordinance Revisina Chapter 98 of the Code of Ordinances and Adopting the 2309 International Ener_gv Conservation Code - Ordinance No. 3174 F.2 GN 2011 -106 Appointments to Namina Board F.3 PU 2311 -349 Award Contract for Conversion to Solar Power for Citv Entry Wav Sians to Hunter Knepshield in the amount of $68,105.59 F.4 GN 2011 -107 Authorize the Citv Manager to execute a Landscape Maintenance Aareement with TxDOT for the Davis Boulevard Landscape Improvements between Maplewood and Lola Streets G.1 Action on Anv Item Discussed in Executive Session Listed on 'Work Session Aaenda KIM I► 1 go] :a►►i1.�11i70I_lrl1l:7:11 go] - A&Z H.1 Announcements - Councilman Lombard H.2 Adiournment M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.a Call to Order - Mayor Trevino M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.1 Invocation - Councilman Whitson M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. A.2 Fledge - Councilman Whitson M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - 2011 United Way Campaign Presentation made by Debbie Nix, United Way Chair Presenter: Debbie Nix, United Way Chair The United Way of Tarrant County is dedicated to helping the citizens of Tarrant County through programs that focus on: ❖ Child abuse and neglect ❖ Early learning and development ❖ Childhood obesity ❖ Adult literacy ❖ Senior isolation ❖ Homelessness Employees of the City of North Richland Hills support the United Way's efforts and annually conduct a campaign to raise funds for the United Way. This year, the United Way Committee held several functions to raise money for the campaign, including meetings where representatives from different United Way organizations were present to talk about where the money goes, a kick -off luncheon, raffle, silent auction, pumpkin grams, two bake sales, penny wars and a chili cook -off. With the money raised from these events and the generosity of employee pledge forms, we raised a total of $30,503.00. During the December 12, 2001 City Council meeting, a representative from United Way will be present to accept a $30,503.00 check from the City's 2011 United Way campaign. We would also like to thank employees and the Employee Campaign Committee for their hard work as well as their generosity in giving to this important effort that helps the entire community. The Committee members are: Timothy Leith, Police Dept. Tim Garza, Fleet Services Becca Collins, Police Dept. Kelli Johnson, Parks /NRH20 Nick Burns, Information Services Kim Bailey, Neighborhood Svcs Jenny Bransford, Human Resources Teresa Koontz, Planning Rachelle Edwards, Public Works Adriana Cardona, Courts Kathy Corley, Fire Dept. Todd Humble, Library Frank Loya, Facilities Delvin Hartley, Courts Angela Lozano, Utility Customer Svc /Finance M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.4 Special Presentation(s) and Recognition(s) - Texan Police Chiefs Association Foundation Presentation of Accreditation Certificate to the North Richland Hulls Police Department Presenter: Jimmy Perdue, Director of Public Safety Summarv: The North Richland Hills Police Department has received "Recognized" Status with the Texas Police Chiefs Association Foundation's Best Practices Recognition Proaram. These Best Practices cover critical issues such as use of force, protection of citizen rights, pursuits, property and evidence management, officer training, and patrol and investigative operations. General Description: The Texas Police Chiefs Association Foundation's Best Practices Recognition Proaram ensures the most critical issues are addressed in both policy as well as practice. Through this voluntary process, Texas police agencies prove their compliance with over 164 Texas Law Enforcement Best Practices. These Best Practices were carefully developed by Texas law enforcement professionals around the state to assist fellow agencies in the efficient and effective delivery of service and the protection of individual's rights. The Recognition Program assures Council, City Management and the citizens that their Police Department is operating under current Best Practices of Law Enforcement. An Agency that has been awarded "Recognized" status has undertaken a careful review of its policies, procedures, equipment, facilities, and operations, and has then requested an outside review to prove their compliance with the standards. To receive "Recognized" status, the agency meets or exceeds all of the identified Best Practices for Texas Law Enforcement. In 2010, the North Richland Hills Police Department began the process for state accreditation. On December 2, 2011 following a review of the summary and on -site audit reports, the Texas Police Chief's Association Foundation voted unanimously to grant "Recognized" Status to the North Richland Hills Police Department. The inspectors remarked that `the North Richland Hills Department was a clear stand out among those in the accreditation program.' The members of the North Richland Hills Police Department embody the very best of what the law enforcement profession represents and continually seek to provide an unparalleled level of commitment and dedication to the community they serve. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. A.6 Removal of Item (s) from the Consent Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.1 Approval of Minutes of November 14, 2011 City Council Meeting Recommendation: To approve the minutes of the November 14, 2011 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 14, 2011 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14 day of November 2011 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tim Barth Tito Rodriguez Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council, Place 4 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager Larry Koonce Finance Director John Pitstick Planning Director Mark Mills Budget Director Debbie Durko Municipal Court Director Kyle Spooner Information Services Director Gregory VanNieuwenhuize Assistant Public Works Director Jimmy Cates Public Works Operations Manager Bill Thornton Assistant Parks Director Sharon Davis Assistant Parks Director Laury Fiorello Assistant Finance Director Jamie Brockway Purchasing Manager Call to Order Mayor Trevino called the work session to order at 5:30 p.m. A.0 Discuss Items from Regular Citv Council Meetinq There were no questions from Council. A.1 NRH Centre Construction Proaress Update and Renderinas of Interior Rooms with Furniture Ms. Vickie Loftice, Parks Director introduced the item and Mr. Dwayne Brinkley, Brinkley Sargent Architects. Mr. 'Brinkley gave a PowerPoint presentation providing a brief overview of the project, updating Council on the construction activities and progress of the Centre. Mr. Brinkley discussed the furniture plan and showed several renderings of selected furniture and colors. Mayor Trevino advised Council they had been provided with a copy of the exhibit that was inadvertently left out of item F.4. The item was previously scheduled for the October 10 council meeting with no action taken. The exhibit is identical to the one provided in the October 10 council packet. A.2 Boulevard 26 Corridor Update Mr. Mike Curtis, Managing Director, presented a PowerPoint presentation updating Council on the Boulevard 26 revitalization efforts. Mr. Curtis reviewed the history of the project and the recommendations from the study that was conducted for the project. Plans were to implement recommendations from the branding study for intersection improvements at Rufe Snow / Boulevard 26 and Glenview 1 Boulevard 26. Council was advised that many of the colors and recommended design elements from the study are not allowed on TxDOT roadways. Staff has met several times with TxDOT trying to reach a compromise but has been unsuccessful. Staff has reviewed the design elements and is recommending some alternatives to the original design that will improve the look and feel of the corridor while still meeting TxDOT design standards. Mr. Curtis advised of the following TxDOT concerns and the recommendations from staff: Item TxDOT Concern Recommendation Black Oval Traffic Signal Back Plate Wayfinding Signage White Oval in the Intersection "26 Logo" Pavement Marking Pedestrian Lighting No slurry seal or overlay Landscaping Backlit Street Signs Modified Luminaire Arms off the Traffic Signal Poles Wind -load concerns — does not meet TxDOT's design standards Lettering must be a minimum of 6" in height; the cities desired the lettering to be 3" in height Could be confusing to motorists Could be confusing to motorists Not warranted TxDOT overlaid the street within past 6 months Landscaping shown in design not up to TxDOT standards Cobblestone does not meet TxDOT standards Desired colors are not standard and the Blvd 26 logo will not be allowed on the sign Not the TxDOT standard Remove oval plate behind street light — can be to TxDOT standards Important, but Staff is currently working on a Wayfinding program jointly with the City of Hurst that will encompass the whole community. Staff will revisit when the program is ready to cover this area. Remove — not a necessity to the design Remove — not a necessity to the design Remove from design; Staff is evaluating other alternatives No longer necessary An important aspect to the design - the landscape design can be altered to meet TxDOT standards Staff believes the use of pavestone would be a nice alternative to cobblestone and would meet TxDOT standards Change the color from cyan to green and white for NRH signs and blue and white for Richland Hills signs (TxDOT standards allow both blue and green). Incorporate the Boulevard 26 logo on the signs. Change the design to a luminaire arm that follows TxDOT standards (maybe the NRH standard) Staff also presented the following alternative items, not included in the original design, which might be attractive in the Boulevard 26 corridor: Blvd 26 logo incorporated into the landscaping around the intersections Would bring more visibility to the Boulevard 26 brand, this may be either through landscaping or a monument sign within the landscaping. Paint the signal light poles black Design new signal light poles Would bring some conformity to the intersection in regards to 'NRH standards. The luminaire arm could remain different from the NRH standard to still define the corridor. Because the current poles were built to carry certain wind loads, TxDOT has concern with adding all the new elements on the current poles. If the city were to replace the poles with newly designed poles, staff believes TxDOT may be more amenable to the items being requesting for the poles Council concurred with Staff's recommended changes to the design elements for the intersection improvements. Council was advised that the landscaping around the Boulevard 26 intersection improvements was eligible for TxD ©T's Green Ribbon Program. TxDOT has announced they have approximately $3 million in funds available through the program. Staff is working to submit plans to TxDOT to obtain funding for the project through the grant. Council was also updated on the status of the overhead utility burial. Council approved the contract with Cobb Fendley this past summer for the design. The preliminary design is 70% complete. Cobb Fendley and Shrickle Rollins will be working closely to coordinate the two projects together. Mr. Larry Koonce, Director of Finance, updated Council on the status of the TIF #1 financing. Council was advised that when TIF 1 was expanded in 2008„ the original base value of the expanded area (TIF 1A) was $84 million and the incremental growth in value of property within the expanded area was estimated to be $30 million over 10 years. The plan estimated an average of $3 million growth in values per year over 10 years. The taxable value for tax year 2011 is $75.3 million or nearly a $9 million loss in value since 2008. When TIF 1A was created the City was able to incorporate the existing balances and future tax revenues to be collected from TIF 1 to pay for TIF 1A projects. In 2008 the combined TIFs began with over $1 million cash from net operations of TIF 1 since 1999. TIF 1 also produces net revenues over expenditures of over $200,000 annually. With the decline in property values in the expanded TIF area, it is estimated that revenues will not be produced sufficient to meet the debt service for the original $3.5 million project plan. Based on projected combined TIF tax revenues through the expiration of the TIFs in 2018, it is estimated that a maximum of $2.5 million in TIF 1A projects can be funded. In 2010, bonds in the amount of $1 million were sold for TIF 1A projects. Based on the total $2.5 million capacity, a maximum of $1.5 in additional debt can be issued. Mr. Hindman advised Council the next step is to present the recommended changes to the design elements to the City of Richland Hills and the Boulevard 26 Oversight Committee. A.3 Wavfindina Status Update Mr. Craig Hulse, Director of Economic Development, presented a PowerPoint presentation updating the Council on the Wayfinding Project. Council expressed an interest in the project and partnering with neighboring cities at the last Council Goals work session. Staff has been working with the City of Hurst on a Wayfinding partnership and a cooperative interlocal plan has been developed. Mr. Hulse identified the locations and the NRH and Hurst destinations that would be featured on the signs. Proposed are a total of 63 wayfinding signs with 23 to be located in NRH and 40 located in Hurst. There have been a total of 408 placards (6 to 7 per sign) identified (159 NRH placards and 249 Hurst placards). There will be 53 NRH destination placards located in Hurst and 38 Hurst destination placards in NRH. The cost share will be based on quantity of signs and number of placards. NRH share is for 23 signs and 159 placards. The signs will be located in City right of way or private property. Council was advised the next step is to issue a cooperative interlocal RFP, select a sign vendor and establish the implementation plan. AA Discussion Reqardinq a Potential Bond Refundinq Mr. Larry Koonce, Director of Finance, advised Council would be considering on the regular agenda an ordinance authorizing the issue of general obligation refunding bonds. Recent market conditions have created the potential to refund or refinance existing bonds at significantly lower rates than the original issue. The City issued in April 2011 bonds that were identified as "bank qualifying" allowing the City to realize a lower interest rate than "non -bank qualifying" bonds. In order to keep the "bank qualifying" designation, the City is not allowed to issue more than $10,000,000 in a calendar year, including the refunding bonds. Because the refunding issue being considered will put the 2011 calendar year total over $10,000,000, the City will not be able to close on the refunding before January 1, 2012. The City can however, negotiate and establish the bond interest rates prior to January 1. To take advantage of the market Council is being asked to consider a "Parameters Ordinance" giving the City Manager as the "pricing officer" the ability to approve the final pricing if it falls within the Council's approved parameters. The ordinance will include the following proposed parameters: • Delegated Pricing Officer City (Manager • Maximum True Interest Cost: 3.50% (the average rate on the existing bonds is 4.38 % • Minimum Savings threshold: 3.00 % PV Savings • Maximum Principal Amount: $6,000,000 • Final Maturity Date: February 15, 2+023 • Expiration of Parameter Authority: 180 days (maximum allowed by law) Council concurred with the potential refunding and the parameters ordinance. Formal action was taken during the regular council meeting. B.0 EXECUTIVE SESSION, - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attornev reaardina Pendina Litiaation - 1) State of Texas v. Citv of North Richland Hills (No. 2011- 002840 -1): and 2) State of Texas v. Citv of North Richland Hills (No. 2011- 000462 -1) Mayor Trevino announced at 6:27 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1). C.0 Adiournrnent Mayor Trevino announced at 5:61 p.m. that the Council would adjourn to the regular Council meeting. I:1xr1l1W_1Zi 16111► D]101i1=1 =1 I I ► IL9 A.0 CALL TO ORDER Mayor Trevino called the meeting to order November 14, 2011 at 7:00 p.m. I Zia] I W+1 -A1 I I Present: Oscar Trevino Tim Barth Tito Rodriguez Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Staff Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 4 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place b Council, Place 7 City Manager Assistant. City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilman Rodriguez gave the invocation. A.2 PLEDGE OF ALLEGIANCE Boy Scout Troop 434 led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION kom A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 24, 2011 CITY COUNCIL MEETING B.2 GN 2011 -095 CANCELLATION OF THE NOVEMBER 28 AND DECEMBER 26 CITY COUNCIL MEETINGS B.3 GN 2011 -096 APPROVE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND BIRDVILLE INDEPENDENT SCHOOL DISTRICT AND ADDENDUM A.1 TO THE CITY'S CURRENT DARK FIBER AGREEMENT WITH CHARTER COMMUNICATIONS, INC. B.4 GN 2011 -100 APPROVE RESOLUTION ADOPTING ETHICAL AND TRAINING STANDARDS FOR JUVENILE CASE MANAGER - RESOLUTION NO. 2011- 034 B.5 GN 2011 -101 APPROVE THE CUSTODIAL AND SAFEKEEPING SERVICES AGREEMENT WITH JP MORGAN CHASE BANK, N.A B.6 GN 2011 -102 APPROVE RESOLUTION TO AUTHORIZE INVESTMENT OFFICERS - RESOLUTION NO. 2011 -037 B.7 PU 2011 -039 AUTHORIZE PAYMENT, IN THE AMOUNT OF $55,500.00, TO DFW COMMUNICATIONS TO RELOCATE RADIO EQUIPMENT B.8 PW 2011 -020 APPROVE ORDINANCE REVISING SECTION 54.121 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES TO REFLECT UPDATED BLOCK NUMBERS FOR HAWK AVENUE - ORDINANCE NO. 3172 B.9 PU 2011 -040 AUTHORIZING THE PURCHASE OF AN ALL - TERRAIN JET TRAC DRILLING MACHINE SYSTEM (UTILITY BORING MACHINE) IN THE AMOUNT OF $260,000.00 FROM EKA, INC. B.10 GN 2011 -085 APPROVE FIBER AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND CHARTER COMMUNICATIONS, INC. FOR $3,099.00 MONTHLY AND CONSTRUCTION FEE OF $2,000 COUNCILMAN WELCH MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS CA GN 2011 -092 PUBLIC HEARING AND ACTION ON AMENDING SECTION 74 -38 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES PROVIDING FOR THE CONTINUATION OF TAXATION OF GOODS IN TRANSIT - ORDINANCE NO. 3168 APPROVED Mayor Trevino opened the public hearing. Ms. Karen Bostic, Assistant City Manager presented the item. Council is being asked to hold a public hearing to receive public input and then consider an ordinance that amends Section 74 -38 of the North Richland Hills Code of Ordinances to continue the taxation of goods in transit. An ordinance was approved in 2007 providing for the taxation of goods -in- transit exempted under Section 11.253, subsection b, of the Texas Code. During the last legislative session, Senate Bill 1 was enacted narrowing the definition of goods -in- transit. This requires Council to "'opt out" of this exemption if Council chooses to continue taxing goods -in- transit for tax year 2012 and subsequent years. COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE NO. 3168 AMENDING SECTION 74 -38 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES PROVIDING FOR TAXATION OF GOODS -IN- TRANSIT. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.2 ZC 2011 -10 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR A ZONING CHANGE FROM U INSTITUTIONAL AND LR LOCAL RETAIL TO CS COMMUNITY SERVICES (LOCATED AT THE SOUTHEAST CORNER OF RUFE SNOW DRIVE AND NE LOOP 820) - ORDINANCE NO. 3170 APPROVED Mayor Trevino opened the public hearing. Mr. John Pitstick, Director of Planning, representing the City as the applicant, presented the request. The City is requesting a zoning change from "Institutional" and "Local Retail" to `Community Services" on 7.326 acres owned by the City at the southeast corner of Rufe Snow Drive and Northeast Loop 820. The property currently includes the North Richland Hills Recreation Center, the administrative offices of the Parks and Recreation Department and Citicable. The proposed zoning will conform to the recommendations of the Comprehensive Land Use Plan and the Loop 820 Corridor Plan for retail and commercial uses. In the event the property is no longer viable for use by the City, it could be marketed for private development. Staff met with the property owners adjacent to the proposed rezoning. The residents along Corona were primarily interested in an 8 -foot masonry wall to screen from any future retail uses and they also requested the closing of the Redondo Drive access. The Planning and Zoning Commission recommended approval of ZC 2011 -10 for straight zoning to Community Services. Staff is also recommending approval of the zoning change. Concerns expressed by the neighborhood regarding the requirement for an 8 -foot wall and closing Redondo Drive can be controlled through private deed restrictions if warranted. Mayor Trevino called for comments in support or opposition to the request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN LOMBARD MOVED TD APPROVE ZC 2011 -10, ORDINANCE No. 3170. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.3 SUP 2011 -07 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DICK CALVERT FOR A SPECIAL USE PERMIT FOR A RESEARCH LAB WITH LIMITED ASSEMBLY (LOCATED AT 8825 BUD JENSEN DR.) - ORDINANCE NO. 3169 APPROVED Mayor Trevino opened the public hearing. Mr. Dick Calvert, Calvert & Company, Architects, representing Sey Tec, presented a request for a Special Use Permit for a 1,300 square foot research lab within a 39,781 square foot building currently zoned Office at 8825 Bud Jensen Drive. Sey Tec is currently located in Hurst and is proposing to relocate their operations to 8825 Bud Jensen. A small area of the building will be used as a research lab and proto -type assembly area requiring the special use permit. The remainder of the building will be used as office (19,376 square feet) and accessory storage space (10,105 square feet) which are allowed by right in the 0-1 zone. Mr. John Pitstick, Director of Planning, summarized the item. The applicant originally indicated on the site plan the use of 1,200 square feet for the research lab located in the 30,781 square foot building. Fallowing the Planning and Zoning Commissions' recommendation, measurements taken at the site indicate that the proposed research lab is actually 1,300 square foot. The proposed lab space is an existing soundproof room previously used by Health Markets. The Planning and Zoning Commission recommended approval of the SUP with the stipulation that the SUP for research lab be limited only to Sey Tec, with only non- hazardous aerospace prototyping and only for 1,200 square feet. The applicant is agreeing to the P &Z Commission stipulations to limit the research lab to only Sey Tec and only for aerospace products and is requesting approval for 1,300 square feet rather than 1,200 square feet. Staff recommends approval of the SUP with restrictions limited to only Sey Tec, only non - hazardous aerospace prototyping with a change from 1,200 to 1,300 square feet limit on the research lab. Mayor Trevino called for comments in support or in opposition to the request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN TURNAGE MOVED TO APPROVE SUP 2011 -07, ORDINANCE NO. 3169 WITH STIPULATIONS THAT THE SUP FOR RESEARCH LAB BE LIMITED ONLY TO SEY TEC, WITH ONLY NON- HAZARDOUS AEROSPACE PROTOTYPING AND ONLY FOR 1,300 SQUARE FEET. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT D.1 RP 2011 -06 CONSIDERATION OF A REQUEST FROM THE MEGA LIFE AND HEALTH INSURANCE CO. FOR A REPLAT TO CREATE LOTS 1R & 2R, BLOCK 1, U.I.C.I. ADDITION (LOCATED AT 8825 BUD JENSEN DR.) APPROVED Mr. Rodney Hill, representing the applicant, Mega Life and Health Insurance Company, presented their request for a replat of a 16.565 acre tract on Bud Jensen Drive. Mr. John Pitstick, Director of Development, summarized the item. The purpose of the replat is to add a small portion of Lot 1 to Lot 2 so that all parking for the building on Lot 2 will be on the same lot. The replat will combine the building and required parking on a single lot to be sold to Sey Tec Corporation. The Planning and Zoning Commission recommended approval of the replat on October 22. COUNCILMAN RODRIGUEZ MOVED TO APPROVE RP 2011 -06. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.2 RP 2011 -05 CONSIDERATION OF A REQUEST FROM QUIKTRIP CORPORATION FOR A REPLAT TO CREATE LOT 3R -1, BLOCK 1, NORTH EDGLEY ADDITION (LOCATED AT 7541 BOULEVARD 26.) APPROVED Mr. Jake Barron, Real (Estate Manager for Quick Trip Corporation presented a request to replat two lots in the North Edgley Addition into one lot of 1.7768 acres John Pitstick, Planning and Development Director, summarized the item. The QuikTrip Corporation is requesting a replat for the purpose of combining two lots in the North Edgley Addition into one lot of 1.7768 acres for the redevelopment of vacant IHOP and Room Store buildings to a new QuikTrip (QT) gas station and convenience store at the southwest corner of Road to the Mall and Boulevard 26. This replat accommodates the newly proposed QuikTrip convenience store. The proposed replat also reflects common access to Boulevard 26 with the Five Star Car Wash property to the north and Harbor Freight property to the west as well as a five -foot dedication of right -of -way for Boulevard 26. The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. The public improvements necessary for the Subdivision include the installation of public water, sanitary sewer and sidewalk facilities. The construction of these public infrastructure items is required for the development of the Subdivision as proposed by the developer. Therefore. the developer will be required to assume 100% of the amount required for such public infrastructure improvements which will be indicated on the final approved public infrastructure construction plans for the Subdivision. As part of this replat Quik Trip will also be burying the above ground utilities along Boulevard 26. The Planning & Zoning Commission recommended approval of the replat by a 7 -0 vote. COUNCILMAN WELCH MOVED TO APPROVE RP 2011 -05. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.0 PUBLIC WORKS E.1 PW 2011 -019 APPROVE A RESOLUTION SUPPORTING A MUNICIPAL SETTING DESIGNATION (MSD) APPLICATION TO THE TEXAS COMMISSION ON ENVIRONMENTAL LOCATED AT 2525 BRENNAN AVENUE, FORT WORTH TX - RESOLUTION NO. 2011 -033 APPROVED Mike Curtis, Managing Director, summarized the item. Council is being requested to approve a resolution supporting the application to the Texas Commission on Environmental Quality (TCEQ) for a Municipal Setting Designation (MSD) on the property located at 2525 Brennan Avenue, Fort Worth TX. This is a process in which persons addressing environmental impacts to groundwater may be subject to less stringent groundwater investigation and mitigation requirements under the Texas Risk Reduction Program (TRR). Chevron USA, Inc. is trying to obtain TCEQ approval for a MSD on the property and has indicated that this is the last resolution needed for their application. If granted, the applicant will not be required to clean up designated groundwater on their site to drinking water standards. However, other cleanup standards such as inhalation and contact must still be met. COUNCILMAN SAPP MOVED TO APPROVE RESOLUTION NO. 2011 -033. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.2 PW 2011-021 APPROVE A UTILITY ASSEMBLY (820 -U -0508) FOR THE CITY'S UTILITY RELOCATIONS AS PART OF THE NORTH TARRANT EXPRESS PROJECT APPROVED Greg VanNieuwenhuize, Assistant Public Works Director, presented the item. Council is being asked to approve the necessary documents authorizing Bluebonnet Contractors, the construction arm of North Tarrant Express Mobility Partners, the developer of the North Tarrant Express Project, to relocate a portion of the City's public utility infrastructure in order for the construction of the North Tarrant Express Project to continue to proceed. Presently, it is estimated that the costs to relocate these City utilities in the Loop 820 corridor is $3,239,845.54 and the City's portion of this amount (betterments) is $421,794.73. After the utilities are relocated and final costs known, BBC will invoice the City for the actual costs. The actual costs are not expected to be greatly different than the indicated amounts. The betterments that are being requested by staff are portions of 3 Utility CIP projects that have been approved in the 2011/2012 Capital Projects Budget and are in conflict with the North Tarrant Express (NT'E) widening project. It will cost the city less to include these betterments during the NTE construction than to come back after the fact to construct the entire utility project. There is sufficient funding in the current Capital Projects Budget (Project Nos. UT0203, UT1207 and UT1208) to cover the City's share (estimated at $421,794.73) of the utility relocation costs. COUNCILMAN LOMBARD MOVED TO APPROVE PW 2011 -021. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. FA GENERAL ITEMS F.1 GN 2011 -097 CAST BALLOT FOR TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS - RESOLUTION NUMBER 2411 -036 APPROVED Mark Mills, Budget Director, summarized the item. The City Council is asked to consider the candidates for the Tarrant Appraisal District Board of Directors and cast the City's allocated 39 votes for the candidate(s) of the Council's choosing. COUNCILMAN TURNAGE MOVED TO APPROVE RESOLUTION No.2011 -036 AND CAST THE CITY'S 39 VOTES FOR CANDIDATE DAVID AVERY. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -4. F.2 GN 2011 -098 INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT - RESOLUTION NO. 2011 -035 APPROVED Larry Koonce, Finance Director, presented the item. In order to reimburse expenditures with the proceeds of future debt, Council is legally required to approve a resolution to this affect. Council approved a similar resolution in October 2010. The total to be reimbursed with 2012 bond proceeds will not exceed $8,045,000. Staff anticipates the actual amount expended before the bond sale will be much less than this. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the bond proceeds. Staff is recommending approval of Resolution No. 2011- 035 that will allow the City of North Richland Hills to reimburse any of these expenditures with proceeds from the planned 2012 bond sale. COUNCILMAN WHITSON MOVED To APPROVE GN 2011 -098, RESOLUTION No. 2011 -035. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -4. F.3 GN 2011 -099 CONSIDER ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 ", INCLUDING THE ADOPTION OF ORDINANCE NO. 3171 AUTHORIZING THE ISSUANCE OF SUCH BONDS, ESTABLISHING PARAMETERS FOR THE SALE AND ISSUANCE OF SUCH BONDS AND DELEGATING CERTAIN MATTERS TO AN AUTHORIZED OFFICIAL OF THE CITY APPROVED Larry Koonce, Finance Director, summarized the item. Staff is exploring the possibility of a potential refunding. Recent market conditions, which include lower interest rates on bonds, have created the potential to refund or refinance existing bonds at significantly lower rates than the original issue. The circumstances surrounding this refunding are slightly different than in past years, but potentially at least as beneficial as prior refundings. In order to give the city some flexibility in negotiating a deal without setting a "fixed date" staff would like to request that Council consider a "Parameters Ordinance ". This ordinance gives the City Manager as the "pricing officer" the ability to approve final pricing only if it falls within the Council's approved parameters. COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE NO. 3171 AUTHORIZING THE ISSUANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2012 AND DELEGATING CERTAIN MATTERS RELATING TO THE SALE AND ISSUANCE OF THE BONDS TO AN AUTHORIZED CITY OFFICIAL AND ESTABLISHING PARAMETERS FOR THE ISSUANCE AND SALE OF THE SUCH BONDS. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 PU 2011- 041 SHARED SERVICES AGREEMENT BETWEEN THE CITIES OF NORTH RICHLAND HILLS, HALTOM CITY, WATAUGA AND RICHLAND HILLS APPROVED Jimmy Perdue, Public Safety Director, summarized the item. The cities of North Richland Hills, Haltom City, Watauga and Richland Hills are desirous of combining public safety communications and detention services in order to provide their residences and businesses with a more effective and efficient delivery of these key public safety services. The proposed shared services agreement will be for an initial term of ten years commencing on October 1, 2011 and ending September 30, 2021 and may be extended thereafter by mutual consent of the parties for two successive five - year terms. The timeline for the implementation of this undertaking has been developed so as to minimize impact on the public safety operations of each city. Shared detention services for all four cities will commence in December 2011 following minor remodeling in the current jail facility and assimilation of additional personnel from the partner cities. Current plans call for joint public safety communications to commence from the North Richland Hills dispatch center in April 2012 following acquisition of personnel from partner cities. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2011 -041. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.5 PU 2011 -042 AWARD A CONTRACT TO J.P. MORGAN CHASE BANK, N.A., IN THE AMOUNT OF $402,695.90 TO FINANCE THE LEASE - PURCHASE OF CARDIO FITNESS EQUIPMENT FOR THE NRH CENTRE (RFP 12 -001 CARDIO EQUIPMENT LEASE) APPROVED Bill Thornton, Assistant Parks and 'Recreation Director, summarized the item. This item is to award the contract to finance the lease purchase of cardio equipment that will be installed in the new NRH Centre. Staff met with several vendors who supply commercial grade, high quality cardio fitness equipment including full service delivery and installation available through direct purchase on the Texas multiple award schedules (TXMAS) and/or the Texas BuyBoard. Those that offered the best commercial grade high - quality fitness pieces and price were considered for selection and asked to respond to the City's Request of Offer (RFO) 12 -003. Three proposals were received and two were reviewed in accordance with the City's formal evaluation policy. The City's selection committee reviewed the remaining two complete and qualifying proposals and made a unanimous recommendation to accept the financing lease proposal from J.P. Morgan Chase Bank, N.A. to finance the acquisition of the new cardio equipment for the NRH Centre. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -442; TO AWARD THE CONTRACT CARDIO EQUIPMENT LEASE TO FINANCE THE PURCHASE OF THE CARDIO FITNESS EQUIPMENT FOR THE NRH CENTRE TO J.P. MORGAN CHASE BANK, N.A., IN THE AMOUNT OF $402,695.90. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.6 PU 2011 -043 AUTHORIZE THE PURCHASE OF FITNESS EQUIPMENT FOR THE NRH CENTRE FROM LIFEFITNESS IN THE AMOUNT OF $138,515.24, FITCO IN THE AMOUNT OF $1,390.00 AND BODYWORK FITNESS IN THE AMOUNT OF $1,799.25 APPROVED Bill Thornton, Assistant Parks and Recreation Director, summarized the item. This item is to purchase and install new fitness equipment including: a variety of weight stack machine systems, a variety of plate loaded free weight pieces, core strengthening and stretch pieces and traditional free weight equipment in the NRH Centre. Staff met with several vendors who supply commercial grade, high quality fitness equipment including full service delivery and installation available through direct purchase on the Texas Multiple Award Schedule (TXMAS) and /or the Texas BuyBoard. After comparing fitness design, functionality and price of each proposal, staff recommends combining of vendors and equipment selection offers the best value at the lowest cost to the City. Staff recommends the fitness equipment will be purchased through the State of Texas TXMAS contract TXMAS -5 -78040 for LifeFitness equipment and the Local Government Purchasing Cooperative (BuyBoard) contract 336 -10 with Fitco and Bodyworks. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any State law that would require the City to solicit competitive bids. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2011 -043. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.7 PU 2011 -044 AUTHORIZE THE PURCHASE OF FURNITURE AND EQUIPMENT FOR THE NRH CENTRE FROM MILLER OFFICE INTERIORS IN THE AMOUNT OF $131,983.61, WILSON OFFICE INTERIORS IN THE AMOUNT OF $119,463.11 AND PRO SOLUTIONS, IN THE AMOUNT OF $10,391.04 APPROVED Bill Thornton, Assistant Parks and Recreation Director, summarized the item. This item is to purchase and install new furniture and equipment including tables, chairs, desks and shelves for all of the public and office spaces throughout the new NRH Centre. The Texas Procurement and Support Services (TPASS) has established, as an alternative purchasing method, the use of Texas Multiple Award Schedule ( TXMAS) contracts that have been developed from contracts awarded by the federal government or any other governmental entity of any state. After comparing furniture design, functionality and price from TXMAS, staff is recommending purchases from three vendors: Miller Office Interiors' proposal for office furniture and shelves, including full service delivery and installation; Wilson Office Interiors' proposal for tables, chairs and seating including full service delivery and installation; and Pro Solutions proposal for tables, including full service delivery and installation. The total TxMAS purchase amount for all three companies is $261,837.76. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2011 -044. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.8 PU 2011 -045 APPROVE CONTRACT FOR PROFESSIONAL ARCHITECTURAL CONSULTING SERVICES WITH BRINKLEY SARGENT ARCHITECTS AND APPROPRIATE FUND BALANCE APPROVED Jimmy Perdue, Public Safety Director, summarized the item. As a part of the planning process to determine the future direction for municipal facilities, the City needs to conduct a space needs assessment and site plan analysis. Following a review of qualifications by a selection committee, Brinkley Sargent Architects has been selected to perform these services. The contract is scheduled to be completed in no more than 17 weeks at a cost of $92,000. COUNCILMAN WELCH MOVED TO APPROVE PU 2011 -045. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0.. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN 'EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Sapp made the following announcements. The North Richland Hills Public Library is hosting a workshop on how to successfully re- enter the workforce. The workshop will be presented on Thursday, November 17th at B p.m. in the Library's Community Room. For more details, please call 817- 427 - 0814. City Hall and other non - emergency offices will be closed on Thursday and Friday, November 24th and 25th for the Thanksgiving Holiday. Duncan Disposal will not provide garbage and recycling collections on Thanksgiving Day. Thursday's collections will be made on 'Friday and Friday's collections will shift to Saturday. The City of North Richland Hills is making it easy for residents to recycle used cooking oil from their holiday feasts. Instead of throwing cooking oils and grease down the drain, which can lead to clogged sewer pipes, residents are encouraged to collect it in a plastic container for recycling. The Public Works Department will collect used cooking oils for recycling November 28th through December 2nd. To schedule a pickup or get more information, please call 817- 427 -6457. Kudos Korner - The Police & Fire Departments. The president of a North Richland Hills homeowners association e- mailed comments to the Mayor about the recent National Night Out event. "Our 'homeowners were overwhelmed with the turnout of our Police and Fire Departments and their efforts to strengthen neighborhood spirit and community partnerships," he said. The resident is thankful for our public safety employees and for the city's commitment to making our community a safe place to live. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8 p.m. Oscar Trevino — Mayor Patricia Hutson, City Secretary M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.2 Approval of Minutes of November 21, 2011 Special City Council Meeting Recommendation: To approve the minutes of the November 21, 2011 Special City Council Meeting. MINUTES OF SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 21, 2011 A.0 CALL TO ORDER Mayor Trevino called the Special meeting to order November 21, 2011 at 8:15 a.m. :T61 I w+1' -Al I I Present: Oscar Trevino Tim Barth Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Patricia Hutson Monica Solko George Staples Mary Peters John Pitstick Dave Pendley Clayton Comstock 1_l• 4WIN Mayor Mayor Pro Tem, Council, Place 4 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place Council, Place 7 City (Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director City Secretary Assistant City Secretary Attorney Public Information Officer Director of Planning & Development Building Official Senior Planner Tito Rodriguez. Council, Place 1 INVOCATION Councilman Whitson gave the invocation. PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. A.1 GN 2011 -103 ORDINANCE NO. 3173 AMENDING SECTION 114.71(b) AND THE LANDSCAPING REGULATIONS OF THE CITY APPROVED John Pitstick, Planning and Development Director, summarized the item. The City Council is being asked to amend the landscape regulations ordinance. The ordinance amends the conditions which require compliance with the landscaping regulations in Section 114 -71 of the Code of Ordinances. Amendments include: • When an existing building is proposed for remodeling, alteration, addition, or expansion, in which the value of the proposed construction exceeds 50 percent of the current value of the existing structures as appraised by the Tarrant Appraisal District TAD), excluding the value of the land; • When an existing building is proposed for an addition that will increase the square footage of the existing building by 30 percent; • Upon construction of a new building; or • As a requirement of the approval of a special use permit or planned unit development. • Should any of a property's existing landscaping be converted to another use, conveyed or taken by eminent domain, equivalent landscaping shall be required as a condition of the continued use and occupancy of the lot and existing structures thereon. "Equivalent" shall mean the same area and quantity of landscape materials as is being replaced. If the existing landscaping is a buffer to a public street, such buffer shall be replaced. Such requirement shall not be deemed to require more landscaping than would be required for new construction of the building on such lot. • If any portion of a driveway onto a public street is relocated or reduced by conveyance or eminent domain, parking entrance island requirements described in Section 114 -71 (i) (3) shall be complied with. • Any expansion, relocation or reconfiguration of paved parking or internal drive areas, excluding restriping, shall comply with Section 114 -71 (i) (Landscaping of parking lots)." COUNCILMAN WHITSON MOVED TO APPROVE GN 2011 -103; ORDINANCE NO. 3173. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. A.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:36 a.m. Oscar Trevino — 'Mayor ATTEST: Patricia Hutson, City Secretary M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. B.3 PU 2011 -047 Authorize Purchase of Replacement Mobile Data Computers for the Police Department and Municipal Court from Portable Computer Systems, Inc. in the amount of $253,616.72 Presenter: Andy Kancel, Assistant Police Chief Summarv: Staff is recommending the purchase of replacement Mobile Data Computers (MDCs) for the Police Department and Municipal Court from Portable Computer Systems, Inc., for the amount of $253,616 to replace the current 7 year old, end -of -life computers. The MDC units are used in the Public Safety vehicles for automated dispatch and records management. General Description: The current MDCs have reached their end -of -life and maintenance can no longer be purchased for the units. A request for bid was solicited from Portable Computer Systems (PCS). PCS participates in and are approved by the State of Texas Department of Information Resource (DIR) cooperative purchasing program. By participating in the DIR cooperative purchasing program the City is meeting all State competitive bidding requirements for this purchase. The bid from PCS for the replacement MDCs was in the amount of $253,616. Their proposal met all the specifications and general conditions. The proposal submitted by PCS is within the allocated budget. Recommendation: Authorize the purchase of replacement mobile data computers for the Police Department and Municipal Court from Portable Computer Systems, Inc. for the amount of $253,616. JC , mobile Corporate Headquarters 1200 W Mississippi Ave Denver, CO 80223 Email: sales0i)csmobile.com Customer: North Richland Hills, City of PO Box 820609 North RIchland Hills, TX 76182 -0609 Quotation Print Date 12/08/2011 Quote Valid Date 12/29/2011 10:20 pm inside sales Rep: Amy Hale Email: amyh @pcsmobile.com Phone: 888- 219 -8699 Fax: 713 - 995 -9935 Salesperson: Saul Delgado Email: sauld @pcsmobile.com Quote Created !By: Saul Delgado NOR022 I Kevin Kennedy I Origination I Net 30 I See Below Line imber 1 Item Number CF- Description/Comments Win7, Intel Care i5 -2520M 2.50GHz, Quantity Unit Price 47 4,027.17 Extended Pric 189,276.99 313BGEXlM vPro, 13.1inch XGA Touch, 320GB(7200rpm), 4GB, Intel WiFi a /b /g /n, TPM, Bluetooth, Dual Pass (Upper:WWAN/ Lower: Selectable), GPS, Emissive Backlit Keyboard, No Drive, Toughbook Preferred 2 7160 - 0318 -02 Pan Light weight 31 MAGTM Dock 44 646.04 28,425.76 w /dual passthru/Standard Lock 3 CF- LNDDC120 LIND 120 Watt 12 -32 Volt Input Car 44 112.10 4,932.40 Adapter for ToughBooks PC 4 CF- PANASONIC TOUGHBOOK TWO YEAR 47 307.94 14,473.18 SVCLTEXT2Y WARRANTY EXTENSION (YRS 4 &5) 5 SMW3053A3A AP- Cell /LTE /GPS/802.11x 44 131.19 5,772.36 2AWHTSPCL TNC/TNC/TNC BLACK Threaded 6 WORK- SERVICE WORK - INSTALL 44 244.00 10 INSTALL Quote $253,616.69 Sub Total Quote $253,616.69 Total Notes All prices and descriptions are subject to change and or correction. Panasonic items are available via Texas DIR Contract DIR -SDD -1365. Gamber Johnson items are available via National IPA Contract 073103 -01. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Subject: Agenda Item No. BA PU 2011-048 Authorize City of Taylor Date: 12 -12 -2011 Inter -local Purchasing Agreement with the Presenter: Larry Koonce, Director of Finance Summarv: This item is a request for Council approval of an inter -local purchasing agreement with the City of Taylor. General Descrir)tion: The City of Taylor is requesting to enter into an inter -local purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. The City of Taylor is interested in purchasing from the City of North Richland Hills current contract (10 -042) for fire - fighting clothes /bunker gear. The cities of China Grove, Grapevine, Live Oak, Mercedes, Rowlett, Georgetown and Temple have recently entered into an inter -local agreement to take advantage of this same firefighter clothes /bunker gear contract. Council has authorized several of these inter -local agreements in the past and they have been mutually beneficial to North Richland Hills and the other agencies. Participation reduces the overall expense of soliciting bids and purchasing in larger quantities often lowers the cost of the goods and/or services. Each agency will place their orders and pay the vendors directly. North Richland Hills or the City of Taylor may change or cancel the agreement with a 30 -day written notice. North Richland Hills currently participates in inter -local agreements with several local governments. Some of the agreements are with the City of Cedar Hill for the purchase of EMS medical supplies, Tarrant County for the purchase of road materials and the City of Hurst for the purchase of auto parts. Recommendation: Authorize an inter -local agreement with the City of Taylor INTERLGCAL AGREEMENT BETWEEN CITY OF NORTH RICHI„AND HILLS AND CITY OF TAYLOR This Agreenhent nude and entered into by end Between the City of North Richland- Hills, hereinafter referred to as "NRH ", and tie City of Taylor, hereinafter referred to as "City of Taylor Pursuant to the authority granted by the Texas irrterlocal Cooperation Act {Article 4=113 (32c) Vernorh's Annotated Texas Statutes) providing for the cooperation Ixtween local governmental bodies, the parties hereto, in consideration of the premises and rnutual pronhises contained herein, agree as follows: NRI - 1 and City of Taylor desire to enter into an Agreemerrt for the purchase of goods and services fr" m vendors selected through the competitive bidding process_ Specifications tar said iterns should be deternhined in cooperation with the final approval of the entity processing the bid. The rebpunsibility of each entky shall be as rollows; NORTH RICHL.AND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selec -Wcl by City of Taylor 0rough the competitive biddiq process. INRH will place orders directly with and nay directly to the selecte-d vendor for goods and services purchased through a contact, 2. All purchases will be within the specifications that have been agreed to. iJRH shall be responsible for the Vendors compliance with all conditions of delivery, price and duality of the purchasers goods or services. 3. NRH shall give a 30 -day written notification to all pai 1lcipat ng agencies of any change or cancellation of participation. 4. The Purchasing Accent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. City of Taylor 1. City of Taylor shall be allowed to purchase goads and services froth, vendors who have been selected by NRH through the competitive bidding process of NRIwl. City of Taylor will place orders directly with and pay directly to the selected vendor for goads and services purchased through a contract. 2. All Purchases will be wftin the mpeoificationo that have been agreed to. City of Taylor K shabeneaponoib|efortheVendon000mpUanoowUbmNnond|t|onoof deli price and quality of the purchased goods or services. 3. City of Taylor sh2ll give a 30-day virliteri notification to a pardicipat agency of ally ohanQwor cancellation ofparticipation. 4. City ofTaylor , Purchasing Manager, shall bo designated mm the official representative to act for City of Taylof in all mattc-j relating to 'this cooperative purchae|ngagnearnmnt. This Agreement shall take effect upon exacution IDY 1he signatories and Shall be ill offect 0nm data of execution unU| teRn|nab*d by either party with thirty (30) written notice. |NVVNlNr the p'81|1jwm hereto have oa used this agreementtobeexecuted by their authorized officers, C|TYOF NORTH R|CHLANOHiLLB CITY DFTAYLOR BY: � By City Manager TITLE ChyMmnacier DATE: DATE: Oc�mber 27. 2011 ATTEST: ATTEST; City Secretary ' cdy. Clerk APPROVED AST0FORM: APPROVED AS TO FORM: Attorney for the City M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. C.0 PUBLIC HEARINGS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. C.1 SUP 2011 -08 Public Hearing and Consideration of a Request from David Briggs for a Special Use Permit for an accessory structure larger than 500 square feet located at 8912 Amundson Drive - Ordinance No. 3175 Presenter: John Pitstick, Director of Planning CASE SUMMARY: David Briggs is requesting a Special Use Permit for an accessory structure greater than 500 square feet in area on an existing R -1 -S single- family property located at 8912 Amundson Drive. The proposed structure is a 30 -foot by 40 -foot (1,200 square feet), 12 -foot high metal building clad in brick with a slight - pitched roof (1:12) and concrete foundation. Roll -up bay doors will be provided on the west and east sides of the building and an access door will be provided on the north side of the building. The applicant has expressed that the primary purpose for the building will be the storage of classic cars. Section 118 -719 of the Zoning Code requires City Council approval of a Specific Use Permit for accessory structures over 500 square feet in the R -1 -S Special Single Family residential zoning district. The section also exempts R -1 -S properties from the height limit (15 feet), pitch of roof (same as primary structure), concrete access to a public street and masonry requirements as well. However, since this request exceeds 500 square feet staff has recommended and the applicant has agreed to provide a brick facade similar to the main house. The proposed building will replace a 27 -foot by 31 -foot (837 square feet) red barn -like building with dirt floor. The new building would be no closer to the southern property line as the old building. EXISTING ZONING: R -1 -S Special Single Family EXISTING PLATTING: Lot 1 R, Block 1, Clifton Addition ADJACENT ZONING /LAND USE: North: R -2 I Single Family East: R -2 I Single Family & AG I Agricultural South: R -1 -S Special Single Family West: R -21 Single Family THOROUGHFARE PLAN: The property is a corner lot that fronts Amundson Drive (C4U Major Collector) and has a side along Walter Road (R2U Local Street). Planning & Zoning Commission Recommendation: The Planning & Zoning Commission met on Thursday, November 17, 2011 and recommended approval of SUP 2011 -08 as a brick clad building. Staff Recommendation: Approval of SUP 2011 -08 as requested, Ordinance No. 3175. LOCATION MAP AERIAL PHOTO? Amundson Dr - _ — 1- a� A 10'. P. PROPERTY OWNER NOTIFICATION ` NOTICE OF PUBLIC HEADING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION K AND CITY COUNCIL Case #: SUP 2011- 08 Applicant: David Briggs Location: 8912 Amundson Drive You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to Consider a request from David Briggs for a Special Use Permit for an accessory structure larger than 500 square feet located at 8912 Amundson Drive. Public Hearinq Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, NOVEMBER 17, 2011 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL MONDAY, DECEMBER 12, 2011 Both Meeting Times: 7:00 P.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department - City of North Richland Hills 7331 Northeast Loop 824 North Richland Hills, Texas 76189 Phone (817) 427 -6300 Fax (817) 427 -6303 LIST OF NOTIFIED PROPERTY OWNERS David M & Darla Briggs 8912 Amundson Dr NRH Tx 76182 -4204 James R Jr Etux Carie C King 5918 Walter St NRH Tx 76182 -4222 Paul J Muise Bldg 1 2653 Blue Mound Rd W Ste 100 Haslet Tx 78052 -3867 Kcry J Thames 6271 Gayle Or NRH Tx 76180 -4725 Jon W Etux Kristina Herrick 6917 Crane Rd Fort Worth Tx 76182 -4308 Katherine M Gabriel 6929 Crane Rd NRH Tx 76182 -4308 Leslie Etux Leticia Shiflet 9101 Meandering Dr NRH Tx 76182 -3271 Scott D Etux Carol R Brandt 8908 Amundson Or Fort Worth Tx 76182 -4204 Joseph C Crites 2740 Comanche Moon Dr Fort Worth Tx 76179 -5543 Mark & Kelly Langley 6933 Crane Rd NRH Tx 76182 -4308 Charles R & Marlene J Baker 2728 Aspen Woad Ave Henderson Nv 89074 -1900 Grant Etx Gabriella Lochridge 6905 Crane Rd NRH Tx 76182 -4308 Brtant Etux Sever Dukes (Cont) PO Box 77111 Fart Worth Tx 76177 -0111 Frances Jean Davis 9651 ,Amundson Or NRH Tx 76182 -4331 Joseph E Etux K B McKlernurry 9109 Meandering Or NRH Tx 76182 -3271 Steven Etux Sandra Hamilton Wesley A Etux Clarice Fulmer Leroy A Etux Janet L Plymale 7009 Crane Rd 9100 Meandering Or 7001 Crane Rd Fort Worth Tx 75182 -3241 Fort Worth Tx 76182 -3270 NRH Tx 76182 -3241 ORDINANCE NO. 8175 SUP 2011 -08 AN ORDINANCE OF THE CITY OF 'NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT TO ALLOW AN ACCESSORY STRUCTURE TO EXCEED 500 SQUARE FEET ON PROPERTY LOCATED AT 8912 AMUNDSON DRIVE; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance are hereby amended by approving a special use permit to allow an accessory structure to exceed 500 square feet located at 8912 Amundson Drive. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.09 ). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 12th day of December, 2011. ►,1 i11*3 6 Patricia Hutson, City Secretary 31W KS]ML , IQAd:1N[ @]:IW_I'113 :III Oscar Trevino, Mayor ►_1 :21,:Z+] ►1=I Dl 1:111911 X91 N r51 :1► I bl I xH_I41 wii George A. Staples, City Attorney APPROVED AS TO CONTENT; John Pitstick, Planning & Development Director SPECIAL USE PERMIT EXHIBIT AMUNDSON DRIVE aRPhdt .0 a le wy,/ 1 0S x Q' 89' 04' 27 E 2.17.95' - Y2 : 4RF SIDEWALK & U.E. 25' B.L. I � r LEGEND OF ABBREVIATIONS AND SYMBOLS 8 -L e. l�ull¢n3 Lhe [. P.F. = Iron Plpa Found P.A.E. - Pubft Ace Eaesl M S.E. - S Easam+nl. C.M. = CanRrd Manufnenl I.R.K. = Iron Rotl PpmO P.O.SE. Puhiic OPe' UE. = Utility Easement D.E.. = Xf oge Easement I.R.& =Iron R' d Sel Space Ea Fpma�[ %�TR.4T, - D.U.E = ., age k UL #ILY E M.E. = M Int -once EoamenL RaW- = Rl hl of Woy RuLeC� 'AEI ET = 0. . 7 = M..,d NW R.W. = Rotmnhg'Ndl OH.E = Wnmeoe Octrt F.P. - Fenea Pmt d Rrel�� AMUNDSON DRIVE aRPhdt .0 a le wy,/ 1 0S x Q' 89' 04' 27 E 2.17.95' - Y2 : 4RF SIDEWALK & U.E. 25' B.L. I � I ;g g N d o ' C�a LJ DAWN -KING ADDITION VOL. 388 -0. PC. 377 P.R.T.C.T. m N M � CD I u± I� 1 GARAGE ROOF ODNSISTOF 26GUAGE METALROOOF SHEETING AND THE 91DES CONSIST GF 35 GUAGE ]BETAS. PANELS NRH Cass # SUP 2011 -08 891.2 AMUNDSON PRGP(hSED PLAN AND ELEVATTDN FOR NEW 30' X 40' GARAGE SCALE: S" = 20' i r z 0 I Q 3.1 27.e o a LOT 1 R a F RESIDENCE BLOCK a so.s' ♦ iiaA '..� d Rrel�� ZD l 6 9$ PROPO� L°..]CATICN OF - -- 1 , NEW W % 40' OMACE r - 88' 24' 01" W 217.79' o' o LOT 2 �1 I ;g g N d o ' C�a LJ DAWN -KING ADDITION VOL. 388 -0. PC. 377 P.R.T.C.T. m N M � CD I u± I� 1 GARAGE ROOF ODNSISTOF 26GUAGE METALROOOF SHEETING AND THE 91DES CONSIST GF 35 GUAGE ]BETAS. PANELS NRH Cass # SUP 2011 -08 891.2 AMUNDSON PRGP(hSED PLAN AND ELEVATTDN FOR NEW 30' X 40' GARAGE SCALE: S" = 20' i EXCERPT FROM THE MINUTES OF THE NOVEMBER 17, 2011 PLANNING AND ZONING COMMISSION MEETING SUP 2011 -08 Public Hearing and Consideration of a Request from David Briggs for a Special Use Permit for an accessory structure larger than 500 square feet located at 8912 Amundson Drive. Clayton Comstock came forward stating this request is from David Briggs requesting an accessory structure larger greater than 500 square feet located at 8912 Amundson Drive. The proposed structure is a 1200 square foot metal building with a slight pitched roof (1:12) and concrete foundation. There is an existing red metal building on the lot currently that will be replaced with the new structure. There will be a garage door on both the east and west ends for air flow and ability to drive through the building and a door on the north side. The applicant has agreed to fully enclose the building in masonry that will match the house. Don Bowen asked if the ordinance required the same pitch on the garage. Clayton Comstock answered yes, in the R -1 -S and AG districts there is an exemption in the ordinance for pitch of roof, masonry, height and concrete access to a public street. Vice Chairman Schopper opened the Public Hearing and asked the applicant to come forward. David Briggs, 8912 Amundson Drive, NR'H came forward with a request to replace the existing structure and is not usable for what he needs for collecting classic cars. The use of the building would be for remodeling and protecting the classic cars and allowing the garage space for parking their other vehicles. Vice Chairman Schopper asked if anyone would like to speak for or against the case, seeing none he closed the Public Hearing and entertained a motion. ►,1 »:19] I f Mark Haynes motioned to approve SUP 2011 -08 with Staff recommendations of masonry on the building, seconded by Steven Cooper. The motion as approved unanimously (4 -0). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. C.2 TR 2011 -03 A Public Hearing to consider amending Section 118 -314 of the North Richland Hills Zoning Ordinance to allow one front entry single car garage set back twenty feet behind the front building line for certain single family structures in the R -1, R -2, and R -3 Zoning Districts -Ordinance No. 3160 Presenter: John Pitstick, Director of Planning TR- 2011 -03: Public Hearing and consideration of amending the Zoning Ordinance Section 118 -314 garage entry requirements by allowing one front entry single car garage set back twenty feet behind the front building line for certain single family structures in R -1, R -2 and R -3 zoning districts. Staff Summarv: Staff is receiving requests for allowing a 20 foot front garage setback in upscale residential developments when 3 car garages are anticipated. The building layout would include two side entry garages with an adjacent single wide front entry garage. The reasoning behind this change would be to allow larger homes that prefer 3 car garages to reduce the front entry setback for only the single wide garage and provide for deeper backyards. Current regulations require a setback of 30 feet behind the front building line for front entry garages in R -1 and R -2 zoning districts. In researching this request, staff found that a 20 foot setback for 3 -car garages was allowed in the Forest Glenn subdivision and the 30 foot requirement has not been enforced equitably throughout the city. While staff does not encourage front entry garages, we are supportive of reducing the front entry setback for larger homes with 3 car garages. The proposed ordinance would require at least 2,500 square feet of air conditioned living space with 3 car garages and only allow a single wide garage facing the street frontage. We feel that this change would be a way to encourage larger upscale single family homes, allow larger backyards and not take away from the front architecture along the street. Staff sees this proposed revision as a proactive move to encourage larger upscale single family homes. This issue was presented to the Planning & Zoning Commission at the November 3, 2011 work session meeting with a recommendation to proceed with public hearings and formal ordinance adoption. Please see attached ordinance and illustrations. Plannina & Zonina Commission Recommendation: The Planning & Zoning Commission met on Thursday, November 17, 2011 and recommended approval by a vote of 4 -0 of TR 2011 -03. Staff Recommendation: Staff recommends approval TR- 2011 -03, Ordinance No. 3160. ORDINANCE NO. 3160 AN ORDINANCE AMENDING THE NORTH RICHLAND HILLS COMPREHENSIVE PLAN AND COMPREHENSIVE ZONING ORDINANCE; AMENDING SECTION 118 -314 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES BY ALLOWING ONE FRONT ENTRY SINGLE CAR GARAGE SET BACK TWENTY FEET BEHIND THE FRONT BUILDING LINE FOR CERTAIN SINGLE FAMILY STRUCTURES IN R -1, R -2 AND R -3 ZONING DISTRICTS; PROVIDING A PENALTY; PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning & Zoning Commission has after conducting a public hearing has made its recommendation for the following amendment to the zoning ordinance; and WHEREAS, after appropriate notice and public hearing, the Planning & Zoning Commission of the City of North Richland Hills, Texas has forwarded a recommendation to the City Council for amendment of the City's zoning ordinance as set forth herein; and, WHEREAS, notice has been given and public hearings held as required for amendments to the zoning ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, Comprehensive Zoning [ordinance and Section 118 -314 of the Code of Ordinances of the City of North Richland Hills be amended by adding a new subsection (5) c. which shall read as follows "Sec. 118 -314. General Conditions. The following general conditions shall be required of all development located in the R -1, R -2, and R -3 districts: (5) Garage entry requirements: c. R -1, R -2 and R -3 districts: For residences with at least 2500 square feet of air - conditioned space and three garages, one of such garages may be a front entry garage located at least twenty (20) feet behind the front building line." Section 2: Any person, firm or corporation violating any provision of the comprehensive zoning ordinance as amended by this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. Section 4: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 5: This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 12th day of December, 2011. la F-11 a 11*3 6 Patricia Hutson, City Secretary 011W KS]M►[*]A11:1:1[ @]:IW_1►1 NJ: III Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney �:ZG]►1=I IMAT4 COX0161 ►10 =1 ►16 John Pitstick, Planning & Development Director k i I AVE- y:7- 't »:ai: 1*1191 JDEANiC97► NOTICE OF SCHEDULED PUBLIC HEARINGS OF THE CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION Thursday, November 17, 2011 7:00 p.m. CITY COUNCIL Monday, December 12, 20'1'1, 7:00 p.m. Notice is hereby given to all interested persons that the Planning and Zoning Commission of the City of North Richland Hills, Texas will conduct a public hearing on Thursday, November 17, 2011 at 7:00 P.M. in the City Council Chambers, 7301 Northeast Loop 820, North Richland Hills, Texas AND, if recommended for approval, the City Council of the City of North Richland Hills, Texas will conduct a public hearing on Monday, December 12, 2011 at 7:00 P.M. in the City Council Chambers, 7301 Northeast Loop 820, North Richland Hills, Texas concerning the following items: Citv of North Richland Hills TR 2011 -03 A Public Hearing to consider amending Section 118 -314 of the North Richland Hills Zoning Ordinance to allow one front entry single car garage set back twenty feet behind the front building line for certain single family structures in the R -1, R -2, and R -3 Zoning Districts. WO61 »=I;j:1611 OR Irr .� iK �r v f v 5111M "M Current 30' garage setback regulations r, -4 m Proposed 20' setback for single garage Proposed 20' setback for single garage EXCERPT FROM THE MINUTES OF THE NOVEMBER 17, 2011 PLANNING AND ZONING COMMISSION MEETING TR 2011 -03 Public Hearing to consider amending Section 118 -314 of the North Richland Hills Zoning Ordinance to allow one front entry single car garage set back twenty feet behind the front building line for certain single family structures in the R -1, R -2, and R -3 Zoning Districts. Vice Chairman 5chopper opened the Public Hearing. John Pitstick came forward with this proposed amendment of garage entry requirements by allowing one front entry single car garage set back twenty feet behind the front building line set back. We are receiving some requests for allowing a twenty foot front building set back behind the front building line for garage setbacks in upscale residential developments. The existing code for R -1 and R -2 would be only to allow front entry garages setback thirty feet behind the building line or fifty feet from the front property line. In R -3 districts only front entry garages setback thirty feet off the building line and side entry with no garages more than ten feet from the front. This is a change that is a proactive approach to encourage more upscale nicer homes and basically we are requiring the stipulation that a minimum of at least 2500 square feet of air - conditioned space be required and a three car garage, or only a single car garage with front entry, the other two would have to be a side or rear entry garage twenty feet behind the building line. Mr. Pitstick showed some examples in Forest Glenn Subdivision where three car garages were allowed with only 20 feet setback. This ordinance will change the setback and bring these into conformance. The issues we have had with front entry garages were that we didn't want the garage to take over the front elevation. Staff recommends approval of this ordinance change. Dustin Austin, 0505 Rock Springs Dr, NRH came forward stating he has been doing a lot of building and has had a strong growth experience in North Richland Hills. They have built several homes under the current guidelines and it really restricts builders from pools and larger single story plan, which is the primary seller at this point. In addition, the ten foot really hinders the backyard ratios by pushing the single car garage back; it really has been a huge obstacle for us to overcome by limiting the size of the house and amenities. ►.1 »:Z�1�1 � �7 Steven Cooper motioned approve TR 2011 -03, seconded by Don Bowen. The motion as approved unanimously (4 -0). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. D.0 PLANNING AND DEVELOPMENT No items for this category. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. E.0 PUBLIC WORKS No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. F.0 GENERAL ITEMS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. F.1 GN 2011 -105 Approve Ordinance Revising Chapter 98 of the Code of Ordinances and Adopting the 2049 International Energy Conservation Code - Ordinance No. 3174 Presenter: Dave Pendley, Building Official Summarv: Staff brings forth ordinance No. 3174 for consideration which will bring the building code provisions of the North Richland Hills Code of Ordinances in -line with state mandated requirements by adopting the 2009 International Energy Conservation Code and Chapter 11 (energy provisions) of the 2009 International Residential Code for One and Two - Family Dwellings. In 1997, after many years of growing levels of air pollution, the United States Environmental Protection Agency officially designated several Texas metropolitan areas (including the DFW metrop'lex) as a "Nonattainment Area" and ordered the state to begin addressing their pollution levels or be subject to the loss of federal funding on various programs. As a result of the EPA's mandate, the 77 Texas Legislature passed the Texas Emissions Reduction Plan in 2001 (aka S135). This law, among other things, created the State Energy Conservation Office (SECO) and the Energy Systems Laboratory; and adopted the 20001 International Energy Conservation Code (IECC) as the official energy code of the State of Texas. The act also mandated cities within the nonattainment areas to begin enforcing the energy code provisions with certified inspectors as of September 1, 2002. Five years later, during the 80 Texas Legislature, HB36931SB12 was passed which delegated SEGO the authority to adopt, by rule, the latest published editions of the IECC for commercial construction and the energy requirements of the International Residential Code for One & Two Family Dwellings (IRC). As a result, SEGO published their new rules in June of 2010 which updated the state's energy code to the 2009 IECC (effective April 1, 2011) and the energy provisions of the 2009 I RC (effective January 1, 20112). The ordinance under consideration is a housekeeping measure that brings our Code of Ordinances in compliance with the state mandate. North Richland Hills is among a large number of DFW cities who have either adopted, or are about to adopt, the 2009 provisions; including Hurst, Calleyville, Keller, Euless and Haltom City. Below is a list of notable changes that will affect our builders: Residential Provisions: • HVAC designs no greater than 72 for heat and no lower than 75 for cooling. No oversized units. • Insulators to provide certification report posted in a conspicuous location. Must contain - Initial thickness — Settled thickness — Settled R -value — Installed density — Coverage area — Number of bags • Builders to provide compliance certificate posted on (or inside) electrical panel. Certificate must contain: — R- values of walls, floors, attics, crawlspaces, duct insulation — Window u- values — Window Solar Heat Gain Coefficients — Types /efficiencies of heating, cooling, water heating — Identify miscellaneous heating appliances (if provided) • Wood framed retainers required around pull -down stairs to provide full depth insulation around attic openings. • Pull down stairs to be weather stripped and insulated to required insulation levels. • Raised decking required to prevent insulation compression at storage and HVAC platforms. • HVAC ducts to be pressure tested for air leakage by a certified thirty -party testing company. • The building envelope to demonstrate air tightness by one of the following methods - Blower door test will be required by a 3 party energy company verifying max. air leakage; or, — Pans specific visual inspection by staff. • Electrical resistance coils on heat pumps to have controls that prevent operation when the heating load can be met by the heat pump alone. • All HVAC thermostats must be programmable. • Heated pools and spas must have R -12 covers. • 50 % of all light bulbs must be high efficiency. Commercial Provisions: • Clarifies that IECC standards cannot be mixed with ASHRAE standards. • Offers multiple compliance paths using Comm. Building Envelope Tables. • Requirements for roof /wall insulation in metal buildings are updated. • Recessed lighting must be sealed to limit leakage. • Mandatory HVAC performance and system calculation requirements. • Updated tables listing minimum equipment efficiencies. • Updated requirements for Economizers. • Mandatory lighting controls for windowed rooms. • Mandatory master light switches at hotels. Construction Board of Appeals Recommendation: On October 18, 2011, the Construction Board of Appeals, convened to review and discuss the adoption of the 2009 International Energy Conservation Code and Chapter 11 (energy provisions) of the 2009 International Residential Code and voted unanimously to recommend approval of the codes to the City Council. Staff Recommendation: Approve Ordinance No. 3174 ORDINANCE NO. 8174 AN ORDINANCE AMENDING SECTIONS 98 -142, 98 -145 AND 98 -146 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES AND ADOPTING THE 2009 EDITION OF THE INTERNATIONAL ENERGY CONSERVATION CODE WITH AMENDMENTS RECOMMENDED BY THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS; ESTABLISHING A PENALTY; AND AUTHORIZING PUBLICATION. WHEREAS, the State of Texas has mandated adoption of the International Energy Conservation Code, and its adoption, with amendments recommended by the North Central Texas Council of Governments for this region, will mare North Richland Hills regulations consistent with other area cities; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Section 98 -142 of the North Richland Hills Code of Ordinances be amended by amending Exhibit A thereof by adding a new item 13 to Section R105.2 of the International Residential Code which shall read as follows: D3ec. 98 -142. - Amendments to the 2006 International Residential Code. The 2006 International Residential code is amended as set forth in Exhibit A hereto. *A:II :111 9 -Al * *Section 8105.2, add item #13 to read as follows: 13. Replacement of up to 3 exterior windows provided that all replacements meet the emergency egress requirements of section R310 of this code and the adopted version of International Energy Code Conservation Code." * *Chapter 11 of the 2006 International Residential Code; replace in its entirety with Chapter 11 of the 2009 International Residential Code, adopted by reference, the same as though such chapter were copied at length herein. Section 2: THAT Sections 98 -145 and 98 -146 of the North Richland Hills Code of Ordinances be amended to read as follows: "Section 98 -145. International Energy Conservation Code adopted. The International Energy Conservation Code, 2009 Edition as published by the International Code Council, Inc., a copy of which is on file in the office of the city secretary, as amended by section 98 -145 is hereby adopted by reference and designated as a part of the energy conservation code of the city as though such code were copies at length herein. The provisions pertaining to one and two family dwellings that are more restrictive than the 2001 International Energy Conservation Code shall not be deemed effective until January 1, 2012. Section 98 -146. Amendments to the International Energy Conservation Code. The amendments to the International Energy Conservation Code shall be as follows 101.4.2 Historic Buildings. Any building or structure that is listed in the State or National Register of Historic Places; designated as a historic property under local or state designation law or survey; certified as a contributing resource with a National Register listed or locally designated historic district; or with an opinion or certification that the property is eligible to be listed on the National or State Registers of Historic Places either individually or as a contributing building to a historic district by the State Historic Preservation Officer of the Keeper of the National Register of Historic Places, shall comply with all of the provisions of this code. Exception: Whenever a provision or provisions shall invalidate or jeopardize the historical designation or listing, that provision or provisions may be exempted. 143.1.1. Alternative compliance. A building certified by a national, state, or local accredited energy efficiency program and determines by the Energy Systems Laboratory to be in compliance with the energy efficiency requirements of this section may, at the option of the Code Official, be considered in compliance. The United States Environmental Protection Agency's Energy Star Program certification of energy code equivalency shall be considered in compliance. * *Section 202; add the following definition: GLAZING AREA. Total area of the glazed fenestration measured using the rough opening and including the sash, curbing or other framing elements that enclose conditioned space. Glazing area includes the area of glazed fenestration assemblies in walls bounding conditioned basements. For doors where the daylight opening area is less than 50 percent of the door area, the glazing area is the daylight opening area. For all other doors, the glazing area is the rough opening area for the door including the door and the frame. * *Section 401.2, replace to read as follows: 1. Section 402.1 through 402.3, 433.2.1 and 404.1 (prescriptive) and the use of Tables 402.1.1 and 402.1.3 are limited to a maximum glazing area of 15 % window area to floor area ratio; or 2. Section 405 (performance) * *Section 402; add Section 402.2.12 to read as follows: Section 402.2.12. Insulation installed in walls. Insulation batts installed in walls shall be totally surrounded by an enclosure on all sides consisting of framing lumber, gypsum, sheathing, wood structural panel sheathing or other equivalent material approved by the building official. * *Section 405.4.1; add the following sentence to the end of the paragraph: RemRateT"', Energy GuageT"^, and lC3 are deemed acceptable performance simulation programs." Section 3: Each violation of this ordinance including a failure to correct or comply with an order the violation shall be punishable by a fine of up to $500.00. Each day any violation shall continue shall constitute a separate offense punishable hereunder. Additionally, civil penalties of $2,000.00 per day may be sought. Section 4: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. Section 5: Ordinances conflicting herewith are hereby repealed, but only to the extent of such conflict; remaining portions of such ordinances are hereby saved from repeal to the extent they do not conflict herewith. Section 6: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as provided by law. Section 7: This ordinance and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full farce and effect immediately upon passage. U I, I III 1iLlpf*xelNBUI'145a PASSED AND APPROVED on this 12th day of December, 2011. ATTEST: Oscar Trevino, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. F.2 GN 2011 -106 Appointments to Naming Board Presenter: Patricia Hutson, City Secretary Summarv: The City Council is being asked to approve the Mayor's annual appointments to the Naming Board. General Description: The Naming Board was established by Ordinance No. 2517 for the purpose of submitting recommendations to the City Council for the naming of city facilities, which includes parks, buildings, streets and other publicly owned facilities. The Board consists of three council members. Council members Lombard, Whitson and Turnage are currently serving on the Board. The ordinance provides that the appointments are to be made annually and that the Mayor, subject to Council approval, makes the appointments. Mayor Trevino is recommending that Councilmen Lombard, Whitson and Turnage be reappointed to the Board. Recommendation: To approve the recommendation of the Mayor to reappoint Councilman Lombard, Councilman Whitson and Councilman Turnage to the Naming Board. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. F.3 PU 2011 -049 Award Contract for Conversion to Solar Power for City Entry Way Signs to Hunter Knepshield in the amount of $68,105.59 Presenter: Vickie Loftice, Managing Director Summarv: This item is to award a contract for the conversion of City Entry Signs from traditional electric power to "off- grid" solar power at the following five sign locations: Bedford - Euless Road Greenway; North Davis Boulevard; Harwood median; Little Bear Creek Park (North Tarrant Parkway); and the west -end of Glenview Drive. General Description: The approved funding for this project is provided by the Energy Efficiency Conservation Block Grant Program "GR1003 ". This project will reduce the overall energy consumption by converting entryway sign power sources to solar. Staff met with vendors who provide material or installation through direct purchase on the BuyBoard. The Local Government Purchasing Cooperative (BuyBoard) has contracts in place for the purchase of solar powered illumination systems and installation. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Hunter Knepshield, the only vendor supplying both material and installation through the BuyBoard, was requested to submit proposals for each entry sign location based on the solar equipment manufacturer's specifications and requirements. Pricing was developed and proposed independently for each location. After comparing pricing options for each location, Purchasing and Parks and Recreation recommends accepting Hunter Knepshield's proposals for the conversion of electric service to solar powered illumination systems for the following locations: Bedford - Euless Road Greenway $12,480.75 North Davis Boulevard $13,263.83 Harwood Median $13,192.97 Little Bear Creek Park $16,687.29 Glenview Drive West $12,480.75 Total $68,105.59 Hunter Knepshield has performed similar work for other municipalities including the City of Keller and the City of Irving. Recommendation: To award the contract for Conversion to Solar Power for Entry Way Signs to Hunter Knepshield in the amount of $88,105.59. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. FA GN 2011407 Authorize the City Manager to execute a Landscape Maintenance Agreement with TxDOT for the Davis Boulevard Landscape Improvements between Maplewood and Lola Streets Presenter: Vickie Loftice, Managing Director Summarv: This item is to approve an agreement for landscape maintenance associated with the Green Ribbon Program within the TxDOT Right -of -Way along Davis Boulevard. Parks and Recreation applied for the funding and will take over landscape maintenance responsibilities once the project has been accepted by the City. General Description: The City of North Richland Hills was awarded $181,000 in landscape improvements along Davis Boulevard (between Maple Wood and Lola) by The Texas Department of Transportation Green Ribbon Program. The program did not require a funding share by the City and TxDOT is directly managing the construction of the project. Plans and specifications were completed in .tune, 2011 and TxDOT awarded a contract to GreenScaping for the improvements in August, 2011. Specifications for the project require that the installation contractor provide maintenance for a period of ninety days after completion of the project. Upon completion of the maintenance period, the City will accept the project and will become responsible for maintenance of the improvements. TxDOT's Landscape Maintenance Agreement allows the City of North Richland Hills to perform regular landscape maintenance of the landscape improvements within TxDOT Right -of -Way. Maintenance of this area is estimated to cost approximately $7,000 annually. Recommendation: Authorize the City Manager to execute a Landscape Maintenance Agreement with TxDOT for the Davis Boulevard Landscape Improvements between Maplewood and Lola Streets. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. G.0 EXECUTIVE SESSION ITEMS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. H.0 INFORMATION AND REPORTS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject: Agenda Item No. H.1 Announcements - Councilman Lombard Presenter: Councilman Lombard Announcements NRH20's 2012 Season Passes are now on sale. Purchase your pass before December 31 and receive a discount, plus a souvenir bottle and free tickets for friends. For more information, please call 817- 427 -8500 or visit www.nrh2o.com City offices will be closed for the holidays on Monday, December 28 and Monday, January 2" Residential garbage and recycling collections will not change for the holidays. Monday collections will be made as normal. The December 28 Cit Council Meeting has been cancelled. The next meeting is scheduled for January 9 at 7 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Glynn Miller, Nick Lolless, Terry Scherer & Rachelle Edwards, Public 'Works Department — A resident called concerning clogged wastewater lines and a short time later called again to express his gratitude to those who promptly responded to the situation. He was impressed with how polite and courteous everyone was, from the staff who answered the phone, to the crew that showed up. He said this was the Ibest experience he has had with any city. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 12 -12 -2011 Subject Agenda Item No. H.2 Adjournment