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CC 2012-02-13 Agendas
CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 13, 2012 5:30 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Police Department 2011 Annual Report (20 Minutes) A.2 Report on 2011 Citizen Survey Results (30 minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the central sector of the City C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North posted at City Hall, City of North Richland Hill , Texas in compli Government Code on January 10, 2012 at•2, a.m. Richland Hills City Council was 3ncq with Chapter 551, Texas This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. NRH City Council Agenda — February 13, 2012 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 13, 2012 7:05 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------- - - - - -- A.0 Call to Order - Mayor Trevino A.1 Invocation - Mayor Pro Tern Barth A.2 Pledge - Mayor Pro Tern Barth A.3 Special Presentation(s) and Recognition(s) - Proclamation recognizing Colby Bannister and Josh Altman, North Richland Hills residents who competed in the 2011 Special Olympic World Games A.4 Special Presentation(s) and Recognition(s) - Presentation of 2011 Planning Advocate Award to Mayor Oscar Trevino by the Midwest Section of the Texas Chapter of the American Planning Association. A.5 Special Presentation(s) and Recognition(s) - Proclamation Recognizing National Engineers Week presented by Councilman Welch A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.7 Removal of Item(s) from the Consent Agenda NRH City Council Agenda — February 13, 2012 Page 2 of 4 B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of January 23, 2012 City Council Meeting B.2 PU 2012 -009 Authorize the Purchase of Badger Water Meters and Telemetric Services from Atlas Utility Supply Company for an amount not to exceed $350,000 C.0 Public Hearings C.1 GN 2012 -010 Conduct a Public Hearing on Amendments to the 2011 -2012 Budget and Approve Ordinance No. 3185 Authorizing the Amendments C.2 ZC 2011 -06 Public Hearing and Consideration of a Request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.69 acres in the Richardson Survey at 8801 Kirk Lane - Ordinance No. 3179 (Public Hearing Continued from the January 9, 2012 Council Meeting) D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2011 -03 Consideration of a Request for a Final Plat and Approval of a Development Agreement from Brundrett Development Strategies, LLC. The Plat will create Lot 1, Block 1, Morrow Ranch located on 8.779 acres at 8801 Kirk Lane. E.0 PUBLIC WORKS E.1 PW 2012 -004 Grant an Easement located within the Snow Heights Addition (Block 25, Lots 1 R & 2A) to Atmos Energy Corporation F.0 GENERAL ITEMS F.1 PU 2012 -006 Authorize the City Manager to execute a contract to lease- purchase required digital radio equipment F.2 GN 2012 -011 Consider adoption of the North Richland Hills Hazard Mitigation Action Plan - Resolution No. 2012 -004 F.3 GN 2012 -012 Rescheduling of March 12, 2012 Council Meeting to March 5, 2012 NRH City Council Agenda — February 13, 2012 Page 3 of 4 F.4 GN 2012 -013 Approve Ordinance Amending Chapter 2, Article IV, Section 2 -232 of the North Richland Hills Code of Ordinances Increasing the Authority of the City Manager to Settle Claims and Suits - Ordinance No. 3183 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Rodriguez H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 10, 2012 at '• -. a.m. �1 9 n This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. NRH City Council Agenda — February 13, 2012 Page 4 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 13, 2012 5:30 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Police Department 2011 Annual Report (20 Minutes) A.2 Report on 2011 Citizen Survey Results (30 minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000452 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the central sector of the City C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 10, 2012. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817- 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 13, 2012 7:05 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: zi City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. A.0 Call to Order - Mayor Trevino A.1 Invocation - Mayon Pro Tern Barth A.2 Pledge - Mayor Pro Tern Barth A.3 Special Presentation(s) and Recognition(s) - Proclamation recognizing Colby Bannister and Josh Altman, North Richland Hills residents who competed in the 2011 Special Olympic World Games A.4 Special Presentation(s) and Recognition(s) - Presentation of 2011 Planning Advocate Award to Mayor Oscar Trevino by the Midwest Section of the Texas Chapter of the American Planning Association. A.5 Special Presentation(s) and Recognition(s) - Proclamation Recognizing National Engineers Week presented by Councilman Welch A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.7 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of January 23, 2012 City Council Meeting B.2 PU 2012 -009 Authorize the Purchase of Badger Water Meters and Telemetric Services from Atlas Utility Supply Company for an amount not to exceed $350,000 C.0 Public Hearings C.1 GN 2012 -010 Conduct a Public Hearing on Amendments to the 2011 -2012 Budget and Approve Ordinance No. 3185 Authorizing the Amendments C.2 ZC 2011 -06 Public Hearing and Consideration of a Request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.69 acres in the Richardson Survey at 8801 Kirk Lane - Ordinance No. 3179 (Public Hearing Continued from the January 9, 2012 Council Meeting) D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2011 -03 Consideration of a Request for a Final Plat and Approval of a Development Agreement from Brundrett Development Strategies, LLC. The Plat will create Lot 1, Block 1, Morrow Ranch located on 8.779 acres at 8801 Kirk Lane. E.0 PUBLIC WORKS E.1 PW 2012 -004 Grant an Easement located within the Snow Heights Addition (Block 25, Lots 1 R & 2A) to Atmos Energy Corporation F.0 GENERAL ITEMS F.1 PU 2012 -006 Authorize the City Manager to execute a contract to lease- purchase required digital radio equipment F.2 GN 2012 -011 Consider adoption of the North Richland Hills Hazard Mitigation Action Plan - Resolution No. 2012 -004 F.3 GN 2012 -012 Rescheduling of March 12, 2012 Council Meeting to March 5, 2012 F.4 GN 2012 -013 Approve Ordinance Amending Chapter 2, Article IV, Section 2 -232 of the North Richland Hills Code of Ordinances Increasing the Authority of the City Manager to Settle Claims and Suits - Ordinance No. 3183 I 1 1=00:14111IC►l�yX *1IQ011111111111121 LTA 6i G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Rodriguez H.2 Adjournment All items on the agenda are for discussion and /or action. f'.arFifirafinn I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 10, 2012. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 -427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, February 13, 2012 5:30 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Police Department 2011 Annual Report (20 Minutes) A.2 Report on 2011 Citizen Survey Results (30 minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1): and 2) State of Texas v. City of North Richland Hills (No. 2.011- 000462 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the central sector of the City C.0 Adjournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.0 Discuss Items from Regular City Council Meeting M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.1 Police Department 2411 Annual Report (20 Minutes) Presenter: Jimmy Perdue Summary: The North Richland Hills Police Department Annual Report for 2011 provides a snapshot of the Police Department's activity during the calendar year. Our programs and accomplishments are detailed within the report. General Description: During 2011, a decrease was experienced in both LICR Part I and Part II offenses when compared to the previous year. We continued to improve both our efficiency and effectiveness in serving our community by strengthening partnerships with community members, improving the delivery of shared services, and implementing a number of new programs. The Police Department hired Alex del Carmen, PH.D., of Del Carmen Consulting to analyze racial profiling data collected by the Police Department during calendar year 2011. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law (SB1074). The most significant achievement in 2011 occurred when the North Richland Hills Police Department received "Recognized" status from the Texas Police Chiefs Association Foundation. Less than three percent of the police departments in Texas have achieved this recognition. 01 P., 0 mnn"ai mp-nr North Richland Hills Police Department 4067 rAf RIC& A Avg g 17 A -P "I--- AGENCY RECOGNITION In 2011, the North Richland Hills Police Department received CHIEFS, "Recognized" Status from the Texas Police Chiefs Association Foundation's Best Practices Recognition Program.' { An agency that has been awarded "Recognized" status has " Ck z undertaken a careful review of its policies, procedures, facilities, has then equipment, and operations, and requested an outside review to prove their compliance with 154 Best Practices for Texas Law Enforcement. These Best Practices were carefully -' 4 developed by Texas law enforcement professionals around the state to assist fellow agencies in the efficient and effective delivery of service. The practices cover critical issues such as: officer training; patrol and investigative operations; property and evidence management; pursuits; use of force; and protection of citizen rights. This recognition process assures the City Council, City Management and citizens that the North Richland Hills Police Department is operating under current Best Practices of Law Enforcement. of the more than 2,000 police departments in the state, only 51 or less than three percent have achieved this recognition. Captain Rick Scott who oversaw North Richland Hills' application for recognition said "We have always felt that we had a great department. Now having received recognized status among our peers, we are able to demonstrate this assurance to our city government and the citizens we service." During the December 12, 2011 City Council Meeting, a certificate of recognition was presented to the North Richland Hills Police Department by Keller Police Chief Mark Hafner, who is Vice - President of the Texas Police Chiefs Association. Chief Hafner remarked during the presentation, "As a Council, Mayor, and City Manager you can sleep well tonight knowing that your department exceeds expectations." Chief Perdue accepted the recognition on behalf of the men and women of the police department. He stated. "This recognition was achieved because of the employees' commitment and devotion to the service of our community. I am very proud of their continued efforts and thank them for their dedication." Page 2 Our vision is a community environment where the public has full faith and confidence in its police department to provide an atmosphere where people feel safe and secure. Our mission is to work in a partnership with our citizens to maintain a safe, peaceful community by providing excellence in all police services dedicated to the highest standards of ethics and integrity while preserving and protecting life and property. We are committed to maintaining high ethical standards by conducting ourselves with integrity, compassion and accountability. We, both as individuals and as an organization, strive to be leaders in our profession and in the community we serve. Effective leadership will model the way, enable others to act and inspire a shared vision. We endorse the principles embodied in our Constitution. We respect and protect the rights of all citizens, and we endeavor to ensure the safety, security and protection of life and property. Integrity is central to the values we embrace and establishes the foundation for community trust. We are accountable to each other and to the citizens we serve and we expect ethical, legal and moral behavior in all aspects of our lives. We strive to maintain the highest quality of life for all that reside within and visit our community. Our values guide our work and decisions, help us contribute to the quality of life and promote a positive work experience. We are dedicated to preserving the goals and values that make North Richland Hills the "City of Choice." • Vigorously pursue criminals and those that harm our community. • Demonstrate proactive, progressive and preventative policing at all levels. • Maximize the use of technology to achieve effectiveness and efficiency. • Utilize problem solving techniques to address issues of crime and disorder. • Foster an organizational culture of integrity and accountability through leadership. • Invest in the community by promoting cooperation and trust with our citizens. r Page 3 Our mission is to maintain a safe, peaceful community by providing excellence in all police services. During 2011, the members of the North Richland Hills Police Department once again showed their commitment to our mission and helped to create an atmosphere where people feel safe and secure. This annual report is a snapshot of some of these efforts that were accomplished to reach our goals. We are all very proud of the relationship with our community and hope that each of you will find this report informative. Due to the on -going efforts of both the police department and r L the community, we experienced a significant reduction in Part I crimes during 2011. Overall there was an 11.2% reduction in the major crime categories when compared to 2010. All eight categories that make up the Part I classification saw reductions and these occurred across the city. My thanks to every member of the police department who strive every day to provide the very best service possible for our community. My appreciation also goes to our dedicated group of volunteers that assist us in our efforts and play a critical role in keeping our operations efficient. Our department achieved another milestone this year when we were honored by the Texas Police Chiefs Association Foundation as a Recognized Police Agency. This is a rigorous process that compares our policies and practices against 154 standards for Texas police agencies. Less than 3% of the police departments across the State have received this award, and we are very proud of the recognition. Achieving this honor allows us to provide our community a tangible measure of our commitment to the highest ideas of professional law enforcement. A major part of this philosophy is to keep the organization moving forward, looking for opportunities to maintain our visibility within our city and our region. During the past year, we redesigned our police vehicles to give them a more modern appearance that matched our organizational philosophy. The addition of a SkyWatchO observation tower provides us a platform to monitor targeted areas and can be used during major city events. We also finalized a partnership with our neighboring communities to combine communica- tions and detention services. This long- desired operation will make each organization more efficient and save thousands of dollars for each community. I want to thank the leadership of the Cities of Richland Hills, Watauga, Haltom City and North Richland Hills for believing in our project and demonstrating their confidence in our ability to accomplish the mission. As each year passes the relationship between the police department and the community we serve grows stronger. I regularly receive notes, letters, emails and phone calls from citizens who want to thank individual employees for an act of kindness or compassion. I am personally very blessed to have the honor of serving the men and women of this department. The entire community should take comfort in the knowledge that they have the finest employees who live out the three words that embody our organization — Service, Honor, Integrity. Jimmy Perdue (D Page 4 NO Ma POLICE Qoz.ic: As early as 1991, city leaders in Haltom City, North Richland Hills, Richland Hills and Watauga examined the possibility of sharing services as a cost cutting as well as service delivery improvement concept. In 2007, the Cities of Keller and Southlake merged dispatch and jail services later to be joined by Colleyville. The success of this partnership as well as others in the region prompted the Chiefs of Police for Haltom City, North Richland Hills, Richland Hills and Watauga to revisit the concept with specific emphasis on Public Safety Communication and Detention Services. An examination revealed there were financial incentives to be realized by eliminating unnecessary redundancies, compressing excess capacity in physical facilities and personnel. As the project gained momentum with inclusion of the associated fire departments, a rough draft of the program was developed with North Richland Hills acting as the host agency for sharing these services. North Richland Hills Police Chief, Jimmy Perdue, made presentations to the other cities' elected officials and received strong encouragement to formalize the program and prepare estimates of the financial impacts. The timeline for the implementation of this undertaking was developed so as to minimize impact on the public safety operations of each city. On November 14, 2011, the North Richland Hills City Council approved an agreement to consolidate jail and dispatch operations with Haltom City, Richland Hills and Watauga. The agreement will be implemented in two phases. Shared detention services for all four cities began on December 3, 2011 following minor remodeling in the current jail facility and assimilation of additional personnel from the partner cities. All Detention Officers will receive training in jail regulations, departmental regulations, defensive tactics including less- lethal weapons and jail standard operating procedures. Current plans call for joint public safety communications to commence in April 2012 following acquisition of personnel from partner cities. The consolidation will improve efficiency and cooperation between the cities and save taxpayers' money. Each participating city is expected to save over $260,000 in annual operating costs over maintaining their own independent equipment and facilities. The consolidated services will be housed at the Police Department in North Richland Hills. ��il I► IIIIII 11 �- �IIIIIIIIIII, ll� ---- IIIIIIIIIIIII (D Page 6 The Management Services Bureau is under the command of Assistant Chief Andy Kancel. This Bureau is responsible for coordinating the activities of the Administrative Services Division and the Technical Services Division. In addition to the assistant chief, the bureau is staffed by one captain, one lieutenant, two sergeants, seven police officers, one civilian division coordinator and 49 full -time civilian personnel_ The Administrative Services Division is responsible for planning, research, and policy development for the Police Department and the management of awarded state and federal grants. Charitable outlets and grant funding sources are sought after to build new service programs and supplement police resources not otherwise available to the department. Additionally, the Division oversees the Community Services Section, Professional Standards, and the Training Section. Crime prevention and community relations are the top priorities of the Community Services Section_ This section also provides primary law enforcement responsibilities in the area schools, community outreach, partnership, and interaction through the administration of programs such as: • Neighborhood Crime Watch • Crime -Free Multi - Housing • Citizen's Police Academy • Volunteers in Police Service • Crime Victim Liaison • Community Resource Services In June 21)11, the North Richland Hills Police Department combined forces with the North Richland Hills Fire Department and together hosted the first annual Police and Fire 'Hanging with the Heat" summer camp. This camp was geared toward economically disadvantaged adolescents and was presented at no cost to the participants. The target group was boys and girl's that had successfully completed the 61h or 7t' grade. The camp was limited to 30 students who attended North Richland Middle, Smithfield Middle, and North Ridge Middle School. The goal of the camp was to enrich and develop the lives of children through positive police officer and firefighter interaction, using team building exercises, sports, and activities. During the Holiday Season, many families are unable to celebrate or exchange gifts due to financial hardship. The 'Santa Caps" and "Shop with a Cop' are two programs that step in to help those families throughout our community. In 2011, these programs brightened the holiday season for 197 children. Helping the community stay safe has always been the primary goals of the police department, but being able to help in other ways is a very satisfying role for the men and women who wear the police uniform. The Professional Standards Section ensures optimum department staffing and the highest quality of service delivery by providing the best qualified candidates for police employment. The Police Agency Combined Testing or P.A.C.T_ is the testing device that is used to establish a list of qualified applicants. The six participating cities of P.A_C_T. — Euless, Hurst, Keller, Southlake, Colleyville and North Richland Hills — have joined forces to recruit the most qualified police officer applicants. This combined testing provides one test with multiple opportunities to become a police officer_ Professional Standards' staff also maintain positive working relationships with the media by remaining accessible, visible, and delivering appropriate responses in a timely manner. Internal control and compliance issues are addressed by investigating allegations of misconduct by department employees. The Training Section coordinates and delivers advanced, continued training opportunities and professional development of all department personnel. Efforts to conduct personnel) development include annual weapons qualifications, a 40 hour in- service class, maintaining all licenses required or issued by the State of Texas, and roll -call training- 9 Pa,_ - The Technical Services Division is organized into four sections_ Detention Services, Records, Property and Evidence, and Communications. The Records Section serves as the North Richland Hills Police Department's official record custodian along with the processing and retention of all police records. This section provides the services necessary to track, file, and efficiently retrieve all police reports for the department by maintaining a record scanning program for all archived records. This section serves as the record liaison for the public, the State and the FBI. Personnel assigned to this service provide assistance to citizens with various needs either face to face or by telephone. They also assist the Patrol Section by taking non - emergency police reports that do not require the presence of a police officer allowing more time to devote to proactive crime reduction activities. The Property and Evidence Section is responsible for: • the procurement and management of the inventory and issuance of all police equipment; • the storage, safekeeping and the ultimate disposal of all prop ertylevid e nce recovered during a criminal investigation; • the maintenance and accountability for the Department's vehicle fleet; and • the coordination and supervisory oversight of building security and facilities management. Quarterly audits were conducted in 2011 on all firearms, narcotics, and monies. Audits were conducted to ensure compliance with policy and procedures. Annually, an inventory is conducted of the entire collection of property maintained in the property room_ The Communications Section is the public's link to police, fire, ambulance, and City emergency and non - emergency services_ The primary responsibility of the Communications Section is to provide citizens with the best possible response to their request for information or the need for service. Communications personnel accomplish this by responding to a need for service by notifying and causing a response of available police, fire, ambulance, City personnel and emergency equipment as well as outside agencies. In 2011, the Tarrant County 9 -1 -1 District provided a funding opportunity through a Public Safety Answering Point (PSAP) Assistance Program. The program reimbursed approved purchases speck to PSAP improvements. The modular workstations purchased allowed for a configuration of six consoles in the existing three - console floor area_ The new workstations provide a hydraulic component allowing individual dispatchers to move monitors and keyboards into a personally desired sitting or standing position, creating a more efficient work environment and reducing fatigue. j *, 0 (9 Page 8 North Richland Hills Police Departme Service * Honor * Integrity Tvae of Offense Homicide Theft Burglary Auto Theft Aggravated Assault Robbery Rape TOTAL 2011 2010 Dec /Inc % 4 0 0 0.0 1,424 1,607 - 183 -11.4 374 411 -37 -9.0 92 94 -2 -2.2 123 155 -32 -20.6 33 40 -7 -17.5 29 31 -2 -6.5 2,075 2,338 -263 -11.2 Part I Offenses Homicide, Rape, Robbery, Aggravated Assault, Burglary, Theft, Vehicle Theft Part II Offenses Vandalism, Forgery /Fraud, Narcotics, Weapons, Sex Offenses, Simple Assaults Average Response Times 2008 2009 2010 2011 Priority 1 Priority 2 Priority 3 Violations Issued ❑ Traffic Section ❑ Patrol Section ❑ Combined r Page -_G The Operations Bureau is under the command of Assistant Chief Mike Hamlin who is responsible for coordinating the activities of the Uniformed Services Division and the Criminal Investigations Division. In addition to the assistant chief, the bureau is staffed by two captains, four lieutenants, 13 sergeants, 77 police officers and 25 civilian personnel. The Uniformed Services Division consists of two Sections — the Patrol Section, the Traffic Section, and four specialty units — the Special Weapons and Tactical Unit, the Honor Guard Unit, the Bicycle Patrol Unit, and the civilian Public Service Officers- Services provided by this division include uniformed police patrols, traffic law enforcement, accident investigation and reconstruction, and special threat situations- These sections are equally tasked with providing high police visibility while working with citizens in a preventive approach to problems within the community. This contemporary concept in policing — referred to as Beat Management — extends the commitment by our police officers to best serve our community while also forming a partnership with our citizens. Beat assignments have created more familiarity between the beat officer and the community served. The officers are encouraged to stop by and interact with students in schools on their beats-, meet residents-, attend homeowner's associations meetings-, and attend neighborhood watch meetings on their assigned beats. Public Service Officers focus upon completing those tasks that do not require the services of a police officer. The program's purpose is to create greater efficiency and effectiveness of the department's police officers, allowing them more time to address matters and overall police services to the community. In 2011, the Commercial Vehicle Enforcement (CVE) Program was established in the Traffic Section. The CVE Program is charged with keeping our roadways safe for all motorists by monitoring and inspecting the commercial vehicles that utilize these same roadways for transporting goods and services- Pursuant to the Federal Motor Carrier Safety Act of 1999, the CVE Program ensures traffic safety through enforcement of safety regulations, targeting �`- high -risk carriers and commercial motor vehicle drivers, monitoring and inspecting commercial vehicles, and increasing safety awareness. In addition to conducting safety inspections, the unit also enforces size, weight and load laws related to commercial vehicles. The CVE Program focuses directly on traffic safety issues that have the greatest potential to harm our citizens by hazardous spills, traffic fatalities, and the degradation of city infrastructure. The Criminal Investigations Division consists of three sections — the Crimes Against Persons Section, the Property Crimes Section, and the Narcotics Section. Specialized units within the Division are the Crime Scene Search Unit and the Special Investigations Unit. The Crimes Against Persons Section investigates causes of all violent crimes including homicide, robbery, sexual assault, family violence and juvenile crimes. The Property Crimes Section investigates property - related offenses including auto theft, burglary, theft, and fraud. Detecti ves perform follow -up investigati ons such as recovery of stolen property and arrest of fugitives- The Special Investigations Unit investigates narcotic offenses in NRH as well as working closely with Federal and State agencies in an attempt to reduce the fl aw of narcotics into our community- Additionally, task force assignments extending beyond local jurisdiction promote cooperative and coordinated drug enforcement efforts drawing from the expertise of state and local law enforcement. The Crime Scene Search Unit collects and processes all evidence from NRH crime scenes and supervises the multi- agency Automated Fingerprint Identification System (AFIS)- Crime Analysis compiles information on statistical implications and trends and produces detailed criminal intelligence data for use by the department and neighboring agencies- 6,000- Investigative Statistics 4,000 2,000 0 2008 2009 2010 2011 tEC333 ases Assigned ■Cases Cleared by Arrest ases C leared Unfounded OCases Cleared by Exception ases Closed s _�i r Page 11 T North Richland Hills Police Department Service * Honor * Integrity Specialized Units The North Richland Hills Police Honor Guard is a ll ! ceremonial police unit dedicated to upholding the highest values and traditions of the men and women of lawf enforcement. Officers of the NRH Police (Honor Guard are ��• ' committed to representing the City of North Richland Hills -� and their law enforcement family, bath locally and i nationally. They remain ready to serve at the direction of the Chief of Police and participate at a variety of ceremonial events, including Police Officer Memorials, Award Ceremonies, and government activities requiring - 0 s f �1 the "presentation and posting of colors." The team ti _ til ;♦ incorporates precision marching movements into their ceremonial presentations and they embody the values of law enforcement through a display of discipline, focus and teamwork. The NRH Police Honor Guard is civically minded and remembers our military veterans, as well as individuals and organizations that are dedicated to public service. A number of supervisors and officers from throughout the Department are also cross trained to serve in the capacity of a �J► Special Weapons and Tactics Unit (S. W.A.T.). The unit will provide their specialized service to the community and will assist surrounding communities, if requested. Their duties include performing hostage rescues and counter- terrorism operations, serving high risk arrest and search warrants, subduing barricaded _ suspects, and engaging heavily -armed criminals. They have specialized equipment including heavy body armor, ballistic shields, entry tools, an armored vehicle, advanced night vision optics, and motion detectors for covertly determining the positions of hostages or hostage takers inside an enclosed structure. To prepare for these dangerous encounters, this highly - dedicated team has specialized training utilizing real -life situations in which their skills and training are refined. The Bicycle Patrol Unit consists of patrol officers who patrol the city primarily on bicycles. Bicycle officers can exercise the option to ride throughout the entire year, dependent upon weather conditions and staffing. Officers are permitted to conduct routine day and night patrols while on bicycle and are assigned to cover special community events. The department has bicycle transportation racks so officers can attach their bicycles onto their patrol vehicles and ufilize them as needed. Police Cyclist training includes instruction on operati ng the bicycle through various skills courses, up and down stairs, over obstacles, and multi-mile endurance rides. Bicycle maintenance skills, rider physical conditioning, and health concerns are also included in this course This Unit is a visible deterrent to crime and an approachable source of assistance and information. The flexibility, approachability and problem - solving interaction of the Bicycle Patrol is an additional facet of the Department's proactive approach to law enforcement and service to the community. ■ c JVnnrK N+r e� ain 71 try c �I�• ►�1 f[C :t= The North Richland Hills Police Department raised its crime prevention efforts to a higher level with the purchase of a SkyWatchO observation tower in 2011. The purchase of the SkyWatch(D tower was made possible in part by successful application for State grant funding through the Texas Governor's Office. The SkyWatchO tower is an exceptional tool for law enforcement to be utilized in commercial districts and at special events in providing officers the best possible view of the surrounding area. This observational advantage allows officers to effectively deter crime and quickly respond when needed to help safeguard the public. The use of innovative technologies such as the SkyWatcho system supports the police department's commitment in developing varied strategies to reduce crime and keep citizens safe as they work, visit, and travel the City of North Richland Hills. In 2011, the North Richland Hills Police Department researched updating the patrol car design scheme, which had remained relatively unchanged since 1991. A committee of police personnel was The new blue /silver design maintains the "NRH" sense of identity, yet provides that popular retro police cruiser appearance. The committee and City staff worked with vendors regarding specific colors, graphics design, and innovative officer safety considerations. With the North Tarrant Expressway project underway and increased traffic- related officer deaths nationwide, officer safety was a key aspect of the new vehicle design. Current D.D.T. & N.F.P.A. standards as well as emergency vehicle conspicuity studies and trends were reviewed. The new design incorporates reflective decals including rear chevron reflective graphics that will provide optimum officer safety. The NRH star logo was integrated into the design on the front quarter panel and there is an emphasis on the "NRH" through the use of capitalization in the name. (D Page -_3 formed and the members conducted a myriad of research locally and nationally, to include the collecting of design submissions from police personnel, the 6.I.S.D. and Tarrant County College art departments, as well as a NORry R►CUtA AVB HFLES local architectural firm. The committee collected and reviewed several designs and eventually submitted a final recommendation. The new blue /silver design maintains the "NRH" sense of identity, yet provides that popular retro police cruiser appearance. The committee and City staff worked with vendors regarding specific colors, graphics design, and innovative officer safety considerations. With the North Tarrant Expressway project underway and increased traffic- related officer deaths nationwide, officer safety was a key aspect of the new vehicle design. Current D.D.T. & N.F.P.A. standards as well as emergency vehicle conspicuity studies and trends were reviewed. The new design incorporates reflective decals including rear chevron reflective graphics that will provide optimum officer safety. The NRH star logo was integrated into the design on the front quarter panel and there is an emphasis on the "NRH" through the use of capitalization in the name. (D Page -_3 The City of North Richland Hills is located in North Central Texas in Tarrant County, approximately eight miles northeast of downtown Fort Worth off NE Loop 820. The City's population has grown from 30,600 residents in 1980 to more than 66,000 residents today. The community began when W.S. Peters agreed to bring 600 families into the area within a three -year period as part of a land grant. Families began arriving in the summer of 1848. In 1849, Tarrant County was established and named for General Edward H. Tarrant. The community of Birdville (adjacent to what is now North Richland Hills' southwest boundary) was named the first County Seat. The area remained a rural farming and ranching community for more than 100 years. In 1952, Clarence Jones began to subdivide his 268 acre dairy farm into a suburban addition in the area that is now Cummings Drive. In 1953, the North Richland Hills Civic League sought to have the area annexed to Richland Hills, then voted to form their own city when annexation was denied. An election was held, and the 268 acres of the Jones' Farm, with a population of 500, became officially incorporated as the City of North Richland Hills. North Richland Hills operates under a charter adopted in 1964, which provides for a "Council- Manager" form of government. The City Council is composed of a Mayor and seven Council Members: Mayor Oscar Trevino, Mayor Pro Tern Tim Barth, Councilman Tito Rodriguez, Councilman Ken Sapp, Councilman Tom Lombard, Councilman David Whitson, Councilman Scott Turnage and Councilman Tim Welch. The Mayor and Council Members are elected at -large and serve two -year terms. Under the provisions of the City Charter and subject only to limitations imposed by the Texas Constitution, State Law, and the City Charter, the Council enacts local legislation, adopts the annual operating budget, and sets policy. Mr. Mark Hindman, the City Manager, is responsible for the day -to- day operations of the City and reports directly to the Council. North Richland Hills has come into its own as a truly urban community, serving over 180,000 people daily. With over 66,000 citizens, the City of North Richland Hills is the 3`d largest city in Tarrant County. There are many reasons for our continued growth: close proximity to Dallas and Fort Worth, low crime rate, excellent schools and government services, abundant recreation opportunities and high quality of life. The North Richland Hills City Council and team of city employees are committed to providing quality services and to making North Richland Hills the City of Choice. 6� CV,X WV -m . wytwi-S Q��1GE GHIEF� ��sq� a TO the members of the North Richland Hills Police Department embody the very best of what the law enforcement profession represents and seek to provide an unparalleled level of commitment and dedication to the community we serve. We thank everyone throughout our City for their unwavering support and commitment to our mission and philosophy. We never forget that we only exist through the willingness of our community to support us and our programs. We are grateful for that support and seek to demonstrate our commitment to the community through our actions. We are always mindful of our vision to provide an atmosphere where people feel safe and secure and dedicate ourselves to that cause. 7301 N.E. Loop 820 North Richland Hills, Texas 70180 (817) 427 -7000 www.nrhtx.com/police 9 Page L5 Comparison of Ten -Year Traffic and Motor - Vehicle Related Search Information 11'1102 - -- 12/3111 Race/Ethnicity* Search - Related Searches (in percentages) (02} (03) (04) (05) (06) (07) (08) (04) Caucasian 80 74 71 72 73 fig 75 77 African 7 10 11 11 11 14 12 9 Hispanic 11 15 16 15 15 2 12 13 Asian 1 .50 1 .9 1 16 .3 .4 Native American .10 .10 .2 .2 0 0 .2 0 Other 0 .61 .09 .2 .4 0 .3 0 Total 100 100 100 100 100 100 100 100 * Race/Ethnicity is defined by Texas Senate Bill 1074 as being of a "particular descent, including Caucasian, African, Hispanic, Asian, or Native American ". ** Figure has been rounded. Comparison of Ten -Year Traffic and Motor Vehicle - Related Search Information 111102 - -- 12/3111 Race/Ethnici * Motor Vehicle - Related Searches in percentages) 1Q 11 Caucasian 74 74 African 15 12 Hispanic 11 11 Asian .4 2 Native American .2 Q Middle Eastern 0 .5 Other Total 0 100** 0 100** * Race/Ethnicity is defined by Texas Senate Bill 1074 as being of a "particular descent, including Caucasian, African, Hispanic, Asian, Native American and Middle Eastern". ** Figure has been rounded. Comparison of Ten -Year Traffic and Motor Vehicle - Related Arrest Information 11'1102 - -- 12/3111 Race/Ethnicity* Arrest- Related Arrests (in percentages) (02) (03) (04) (05) (06) (07) (08) (09) Caucasian 74 74 fig 73 71 ff 75 77 African 11 10 12 10 12 15 12 11 Hispanic 14 15 17 16 16 19 12 11 Asian .90 .78 2 1 .9 .5 .3 1 Native American .3 .09 ? .2 0 0 .1 0 Other 0 .35 .1 .1 .3 0 .5 .001 Total 100 100 100 100 100 100 ** 100 ** 100 * Race/Ethnicity is defined by Texas Senate Bill 1074 as being of a "particular descent, including Caucasian, African, Hispanic, Asian, or Native American ". ** Figure has been rounded. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.2 Report on 2011 Citizen Survey Results (30 minutes) Presenter: Dr. Paul Ruggiere Summary: The City of North Richland Hills contracted with the University of North Texas Survey Research Center to conduct a citizen survey in late 2011. Dr. Paul Ruggiere, director of the UNT Survey Research Center, will make a presentation regarding the survey's findings. General Description: In late 2011, 3,500 randomly selected North Richland Hills households were asked to participate in a survey to evaluate city services. The survey was administered by phone and online using statistically proven techniques to insure valid responses. The purpose of the survey was to objectively assess the public's satisfaction with North Richland Hills city services and identify areas where improvements can be made. Overall, the survey results were very positive: 95% of respondents rated the quality of life in NRH as excellent or good; 97% would recommend NRH to a friend or family member as a good place to live; and 93% plan to remain in NRH for several years. Attached is an executive summary highlighting additional results. The survey data will help City staff determine which programs and services we are providing well and where improvements can be made. The data includes comparisons to the 2005, 2007 and 2009 North Richland Hills survey results, which will also help staff in measuring our improvements. Dr. Paul Ruggiere, director of the UNT Survey Research Center, will present the survey results during the February 13, 2012 City Council Work Session. 2011 CITIZEN SURVEY EXECUTIVE SUMMARY Overall, quality of life in NRH in 2611 is excellent (43.9 percent) or good (51.1 percent) reported 95.0 percent of the survey respondents. Ninety -seven percent would recommend NRH to a friend or family member as a good place to live. The central, convenient location of NRH and being a safe place to live were the best things about living in NRH. Ninety -three percent of the respondents planned to remain in NRH for several years. • Forty -three percent of the respondents reported using NRH20 and 31.2 percent indicated using the Recreation Center. The Iron Horse Golf Course was used by 22.2 percent of respondents. Seven percent or fewer reported using the Dan Echols Senior Center (6.9 percent), Bursey Road Senior Center (7.1 percent) or Richland Tennis Center (7.0 percent). Eighty -two percent of respondents who used these facilities rated them as excellent (28.5 percent) or good (53.6 percent). • Twenty -six percent reported participation in the City's recreational programs during the past year. Eighty -eight percent of those respondents rated the programs as excellent (46.5 percent) or good (47.9 percent). • Three - quarters (74.9 percent) of the respondents reported using an NRH park during the past year. Ninety -four percent of the respondents rated parks as excellent (46.3 percent) or good (47.7 percent). • The public library was used in the past year by 70.8 percent of the respondents. A large majority rated library services as excellent (73.3 percent) or good (24.7 percent). ■ High grass and weeds (51.7 percent) and litter (51.2 percent) were code violations seen most frequently or sometimes in the city. • Nearly all respondents felt either very or somewhat safe in their home /apartment and their neighborhood. Emergency services, including police visibility, were rated excellent or good by a large majority of respondents. • Other city services received a majority of combined excellent and good ratings. The condition of residential streets (65.6 percent), non - residential or major streets (77.8 percent), code enforcement (86.6 percent) and maintenance of landscaped medians (87.9 percent) received the lowest ratings. Residential street maintenance (77.7 percent) and non - residential street maintenance (65.7 percent) were reported to need much or some improvement. • Respondents split on ratings of traffic flow on major streets. Sixty percent rated traffic flow excellent or good; 39.2 percent rated it fair or poor. Fifty -six percent rated signal timing as excellent (8.8 percent) or good (47.3 percent). • When asked the type of business respondents would like to see move to NRH, 20.1 percent indicated sit -down restaurants. Fourteen percent would like more grocery stores while 10.8 wanted more fast-food/coffee shop /bakery type businesses. • Eighty -seven percent of the respondents reported getting enough information about city programs and services. A jump in the percentage of people who stated that they get most of their information from utility inserts was observed in 2011 (from 1.5 percent to 40.3 percent). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1 ) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the central sector of the City M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. C.0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 826 North Richland Hills, TX 76186 Monday, February 13, 2012 7:05 P.M. A.0 Call to Order - Mayor Trevino A.1 Invocation - Mayor Pro Tern Barth A.2 Pledge - Mayor Pro Tern Barth A.3 Special Presentation(s) and Recognition(s) - Proclamation recognizinq Colby Bannister and Josh Altman, North Richland Hills residents who competed in the 2011 Special Olympic World Games presented by Councilman Lombard A.4 Special Presentation(s) and Recognition(s) - Presentation of 2011 Planning Advocate Award to Mayor Oscar Trevino by the Midwest Section of the Texas Chapter of the American Planning Association. A.5 Special Presentation(s) and Recognition(s) - Proclamation Recognizing National Engineers Week presented by Councilman Welch A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.7 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of January 23, 2012 City Council Meeting B.2 PU 2612 -069 Authorize the Purchase of Badger Water Meters and Telemetric Services from Atlas Utility Supply Company for an amount not to exceed $350,000 C.0 PUBLIC HEARINGS C.1 GN 2012 -016 Conduct a Public Hearing on Amendments to the 2011 -2012 Budget and Approve Ordinance No. 3185 Authorizing the Amendments C.2 ZC 2011 -06 Public Hearing and Consideration of a Request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.69 acres in the Richardson Survey at 8801 Kirk Lane - Ordinance No. 3179 (Public Hearing Continued from the January 9, 2012 Council Meeting) D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2011 -03 Consideration of a Request for a Final Plat and Approval of a Development Agreement from Brundrett Development Strategies, LLC. The Plat will create Lot 1, Block 1, Morrow Ranch located on 8.779 acres at 8801 Kirk Lane. E.0 PUBLIC WORKS E.1 PW 2012 -004 Grant an Easement located within the Snow Heights Addition (Block 25, Lots 1 R & 2A) to Atmos Energy Corporation F.0 GENERAL ITEMS F.1 PU 2012 -006 Authorize the City Manager to execute a contract to lease - purchase required digital radio equipment F.2 GN 2012 -011 Consider adoption of the North Richland Hills Hazard Mitigation Action Plan - Resolution No. 2012 -004 F.3 GN 2012 -012 Rescheduling of March 12, 2012 Council Meeting to March 5, 2012 F.4 GN 2012 -013 Approve Ordinance Amending Chapter 2, Article IV. Section 2 -232 of the North Richland Hills Code of Ordinances Increasing the Authority of the City Manager to Settle Claims and Suits - Ordinance No. 3183 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Rodriquez H.2 Adjournment N RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.0 Call to Order - Mayor Trevino N RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.1 Invocation - Mayor Pro Tern Barth M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.2 Pledge - Mayor Pro Tem Barth M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - Proclamation recognizing Colby Bannister and Josh Altman, North Richland Hills residents who competed in the 2011 Special Olympic World Games presented by Councilman Lombard Presenter: Councilman Tom Lombard CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, Colby Bannister and Josh Altman have represented the community of North Richland Hills in the Special Olympics of Texas for several years; and WHEREAS, both young men have competed and excelled in a variety of sports, earning numerous medals at events across the state and nation; and WHEREAS, in 2011 Colby and Josh represented North Richland Hills, the State of Texas and the United States at the Special Olympic World Games held in Athens, Greece; and WHEREAS, at the World Games Gymnastics Competition, Colby won a Gold Medal in the high bar, Silver Medals in the floor exercise and rings, and Bronze Medals in the pommel horse and parallel bars; and WHEREAS, in the World Games Bocce Competition, Josh won Silver Medals in both the singles and doubles events; and WHEREAS, in competing at the World Games, Colby and Josh displayed great sportsmanship and made their family, friends and community proud; and WHEREAS, Colby and Josh's spirit, passion and dedication to be World Champions inspires us all and reminds us that nothing is impossible NOW, THEREFORE, I, Oscar Trevino, Mayor of the City of North Richland Hills do hereby proclaim February 13, 2012 as 04010 1314 I'MR0101 R1 0 04 10AFINN' in the City of North Richland Hills and urge all citizens to recognize and congratulate these talented young men for their extraordinary success. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 13th day of February 2012. Oscar Trevino, Mayor M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.4 Special Presentation(s) and Recognition(s) - Presentation of 2011 Planning Advocate Award to Mayor Oscar Trevino by the Midwest Section of the Texas Chapter of the American Planning Association. Presenter: Clayton Comstock Summary: The Midwest Section of the Texas Chapter of the American Planning Association ( "Midwest Section Texas APA) awarded Mayor Trevino with the 2011 Planning Advocate Award at their annual awards banquet on January 20. The award is a fitting recognition of Mayor Trevino's work and support in the areas of regional transportation systems and new urban development codes. Because of a prior commitment with the Fort Worth Hispanic Chamber that evening, the Mayor was unable to attend the Midwest Section Texas APA awards banquet. Clayton Husband, Planning Project Manager with the City of Arlington and Secretary of the Midwest Section, will be making some remarks and presenting the award to Mayor Trevino. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.5 Special Presentation(s) and Recognition(s) - Proclamation Recognizing National Engineers Week presented by Councilman Welch Presenter: Councilman Tim Welch CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, February 19th through February 25th has been designated as National Engineers Week; and WHEREAS, National Engineers Week, founded in 1951 by the National Society of Professional Engineers, is always celebrated at the time of George Washington's Birthday because he was our first president and an engineer; and WHEREAS, the purpose of National Engineers Week is to increase public awareness and appreciation of the engineering profession; and WHEREAS, the important efforts of engineers help drive our economy, protect our environment, ensure public safety and enhance the nation's quality of life; and WHEREAS, the Engineers of the State of Texas will actively help to maintain and sustain the vital infrastructure of our state and nation, and WHEREAS, Engineers help America remain at the forefront of technological development and contribute to countless breakthroughs that improve the quality of life for people throughout the world. NOW, THEREFORE, I, Oscar Trevino, Mayor of the City of North Richland Hills, Texas do hereby proclaim February 19 - 25, 2012 as: "NATIONAL ENGINEERS WEEK" in the City of North Richland Hills and urge all citizens and civic organizations to acquaint themselves with the wide range of items which involve engineering and to recognize the contributions which engineers make every day to our health, safety, comfort and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 13th day of February 2012. Oscar Trevino, Mayor N RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.6 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. A.7 Removal of Item(s) from the Consent Agenda N RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. 6.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. B.1 Approval of Minutes of January 23, 2012 City Council Meeting Presenter: Patricia Hutson Recommendation: To approve the minutes of the January 23, 2012 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JANUARY 23, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 23'd day of January 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tim Barth Ken Sapp Tom Lombard David Whitson Scott Turnage Staff Members: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Kristin Weegar John Pitstick Larry Koonce Joe Pack Andy Kancel Mike Hamlin Amanda Alms Dianne Hughes Tina Earl Chris Amarante Bill Thornton Dave Pendley Jimmy Cates Alan Knapp Greg VanNieuwenhuize Thomas Powell Patrick Hillis Mayor Mayor Pro Tem, Council, Place 4 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Senior Park Planner Assistant Police Chief Assistant Police Chief NRH Centre Assistant Manager Banquet/Hospitality Coordinator Parks Marketing Coordinator Facilities & Construction Director Parks & Recreation Assistant Director Building Official Public Works Operations Manager Public Works Supervisor Public Works Assistant Director Support Services Director Human Resources Director Absent rnii to nrrlar Adrien Perkurney Jamie Brockway Chris Swartz Clayton Comstock Craig Hulse Tito Rodriguez Tim Welch Recreation Center Manager Purchasing Manager NRH20 Park Manager Senior Planner Economic Development Director Council, Place 1 Council, Place 7 Mayor Trevino called the work session to order at 6:01 p.m. A.0 Discuss Items from Reaular Citv Council Meeti There were no questions from the Council. A.1 Trail Sianaae and Identification Project Joe Pack, Senior Park Planner, presented a PowerPoint presentation updating the Council on the Trail Signage and Identification Project. The project provides for identification and information signs along all of the major trails within the City's trail system. The signage identifies each trail by name at the major trail - street intersections, provides for "You are Here" maps at selected locations and provides for one large sign with specific information about each trail at each location. The project also includes funding for the design and installation of '/4 mile trail markers on the Cottonbelt Trail, JoAnn Johnson Trail, North Electric Trail and Walkers Creek Trail. Council was shown the signs for each of the trails and examples of the marker signs along the trails. A.2 NRH Centre Construction and Operations Update Ms. Vickie Loftice, Managing Director, provided Council with an update on operations and marketing for the NRH Centre. The current recreation center is scheduled to be open through April 7. The ribbon cutting and grand opening of the new NRH Centre are scheduled for April 14. Ms. Loftice introduced two new full time staff members - Dianne Hughes, Banquet & Hospitality Manager and Amanda Alms, Assistant NRH Centre Manager. Ms. Loftice briefly highlighted marketing activities for the Centre. Mr. Chris Amarante, Facilities & Construction Director, highlighted some of the building infrastructure activities. Mr. Bill Thornton, Assistant Parks Director, updated Council on the finishes and finish out work B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Sec. 551.071, Texas Government Code to consult with its attorney about pending or contemplated litigation and a settlement offer. B.3 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the central sector of the City. Mayor Trevino announced at 6:33 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1); 2) Section 551.071 to consult with its attorney about pending or contemplated litigation and a settlement offer and 3) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the central sector of the City. C.0 Adjournment Mayor Trevino announced at 7:01 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 23, 2012 at 7:09 p.m. ROLL CALL Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tern, Council, Place 4 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Absent Tito Rodriguez City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney Council, Place 1 A.1 INVOCATION Councilman Sapp gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Sapp led the pledge of allegiance with help from Boy Scout Troops 220 and 348. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. ►[Tire A.4 CITIZENS PRESENTATION A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA ►C7i17111 B.4 APPROVAL OF CONSENT AGENDA ITEMS ❑PPRC]VFn B.1 APPROVAL OF MINUTES OF JANUARY 9, 2012 CITY COUNCIL MEETING B.2 PW 2012 -002 REVISE THE FY 2011/2412 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -014 TO J.R. STELZER CO. IN THE AMOUNT OF $896,995 FOR THE BURSEY ELEVATED TANK REHABILATATION PROJECT (UT1101) B.3 GN 2012 -007 RENEWAL OF INDEPENDENT CONTRACTOR AGREEMENT FOR RESOURCE COORDINATOR SERVICES - RESOLUTION NO. 2012 -043 B.4 GN 2012 -408 APPROVE INVESTMENT STRATEGY AND INVESTMENT POLICY - RESOLUTION NO. 2012 -001 B.5 PU 2012 -444 AWARD BID NO. Q12 -001 FOR A DUMP TRUCK TO SOUTHWEST INTERNATIONAL IN THE AMOUNT OF $98,797.00 COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -4. C.4 PUBLIC HEARINGS CA GN 2012 -006 PUBLIC HEARING ON AND ENACTMENT OF JUVENILE CURFEW ORDINANCE - ORDINANCE NO. 3182 aPPRnvPn Mayor Trevino opened the public hearing. Andy Kancel, Assistant Police Chief, summarized the item. The North Richland Hills Police Department has found that the juvenile curfew ordinance has had a positive effect on the safety of our youth and has reduced the probability that unsupervised juveniles will became involved in crimes during late night and early morning hours. The Local Government Code adopted by the 741h Legislature requires that before the third anniversary of the date of adoption of a juvenile curfew ordinance the governing body must review the ordinance, conduct a public hearing to continue the ordinance. Staff is recommending approval of Ordinance No. 3182 to continue the juvenile curfew defining the curfew hours as 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday or Thursday until 0:00 a.m. of the following day and 12:01 a.m. until 6:00 a.m. on any Saturday or Sunday. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN SAPP MOVED TO APPROVE 'ORDINANCE NO. 3182. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS E.1 PW 2012 -403 REVISE THE FY 2411/2012 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -009 TO DURABLE SPECIALTIES, INC. IN THE AMOUNT OF $63,544.00 FOR THE CONSTRUCTION OF THE GLENVIEW DRIVE STREET LIGHTING PROJECT (ST1006) ❑PPPnvPn Greg VanNieuwenhuize, Public Works Assistant Director, summarized the item. The item is to award a construction contract for the CI P Project identified as "Glenview Drive Street Lighting (Honey Lane West to Diamond Loch)" in the Capital Projects Budget. In an effort to take advantage of the very competitive bid prices that the City has been receiving on infrastructure projects, staff had the Project's Bid Schedule set up so that the Project could be awarded based on 1) strictly a base bid (street lighting between Honey Lane and Diamond Loch), or 2) the base bid plus any or all of additional street lighting between Diamond Loch and the city limits. The project received three (3) bids, which were opened during the December 15th bid opening. The project design engineer is recommending award of contract to the lowest bidder, Durable Specialties, Inc., who has previously performed work similar to this for the city. A budget revision in the amount of $16,000 would need to be approved in order to continue the street light installation west to the city limits. Approving a budget revision now which authorizes this additional $16,000 for the installation of these remaining street lighting units with the current project will be considerably less expensive than the costs for additional engineering and installation of these remaining street lighting units as a separate project in a future Capital Projects Budget. COUNCILMAN WELCH MOVED TO REVISE THE FY 2011/2012 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -009 TO DURABLE SPECIALTIES, INC. IN THE AMOUNT OF $63,500 FOR THE CONSTRUCTION OF THE GLENVIEW DRIVE STREET LIGHT PROJECT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -4. F.0 GENERAL ITEMS F.1 PU 2012 -008 AUTHORIZE THE PURCHASE OF FURNITURE AND EQUIPMENT FOR THE NRH CENTRE FROM MULTIPLE VENDORS IN THE AMOUNT OF $148,320.21 ❑PPRrnvFn Bill Thornton, Parks and Recreation Assistant Director, presented the item. This item is to purchase and install new furniture and equipment including tables and chairs, a dance floor, and pre - school and child care room educational centers for the new NRH Centre. The City of North Richland Hills is a member of several inter -local groups and utilized existing contracts through the State of Texas Multiple Award Schedule (TxMAS) and the Local Government Cooperative (BuyBoard) contracts to purchase the furnishings. The purchasing staff obtained quotes for the items that were not on existing inter -local contracts and awarded the items to the lowest bidder offering the best value to the City. Construction of the NRH Centre is progressing with an expected April 2012 opening. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2012 -008. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -4. F.2 GN 2412 -449 CALLING MAY 12, 2412 CITY COUNCIL ELECTION AND AUTHORIZING A JOINT ELECTION AGREEMENT WITH OTHER TARRANT COUNTY POLITICAL SUBDIVISIONS AND CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY - RESOLUTION NO. 2012 -002 ❑PPPn vPn Patricia Hutson, City Secretary, presented the item. The City Council is required by the Texas Election Code to order the city's General Election of Officials. The approval of Resolution No. 2012 -002 will order the city's Election for May 12, 2012 to elect persons to the offices of Mayor and Council Places 2, 4, and 6 for two year terms of office. The Resolution also authorizes the city to hold its election jointly with other Tarrant County entities and to contract with Tarrant County to administer the joint election. Because of the ongoing redistricting issues, Tarrant County is waiting for a ruling from the federal court before revising their county voting precincts. Because the city uses the county voting precincts, it may be necessary for Council to approve an amended resolution to amend voting precincts to correspond with any changes made by the County. In the event a run -off election should be needed, Resolution No. 2012 -002 sets June 16 as the run -off date and provides for early voting days and times. COUNCILMAN LOMBARD MOVED TO APPROVE RESOLUTION NO. 2012 -002. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.3 PU 2012-045 REVISE THE FY 2011/2412 CAPITAL PROJECTS BUDGET AND AUTHORIZE THE PURCHASE OF A RAFT CONVEYOR SYSTEM FROM TSM HOUSTON, INC. IN THE AMOUNT OF $247,151 APPROVED Vickie Loftice, Managing Director, presented the item. This item is to authorize the purchase of a three -part raft conveyor system adjacent to the Viper tower at NRH20. The conveyor system consists of a ground level loading conveyor, a vertical conveyor and a discharge /launch conveyor at the top of the tower. The City requested Requests for Proposals in accordance with city policy and proposals were received from two firms. Based on the evaluation criteria, the selection committee recommended TSM Houston, Inc. as being the best value to the City of North Richland Hills. Staff recommends the purchase of a raft conveyor system from TSM Houston, Inc. in the amount of $247,151 and request that the FY 2011/2012 Capital Projects Budget be revised. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2012 -005. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F..4 PU 2012 -007 AWARD BID # 12 -446 FOR COTTON BELT TRAIL REPAIRS PHASE II TO JDK ASSOCIATES, INC. IN THE AMOUNT OF $65,205.34 ❑PPRiIVpn Vickie Loftice, Managing Director, presented the item. Item is to consider the award of contract for removing and replacing 108 concrete panel sections for Phase II repairs along the Cotton Belt Trail. The City requested bids in accordance with city policy and bids were received from eleven firms. Staff is recommending award of bid to JDK Associates, Inc. in the amount of $65,205.34. COUNCILMAN SAPP MOVED TO APPROVE PU 2012 -407. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Mayor Pro Tem Barth made the following announcements. The City of North Richland Hills will host its annual Daddy- Daughter Valentine Dance on Saturday, February 4th. The cast is $8 per person. Tickets are on sale at the NRH Recreation Center. For more details, please call 817- 427 -6600. Volunteers from AARP will be at the North Richland Hills Public Library each Monday and Thursday from February 2nd through April 16th to assist people with their tax returns. Taxpayers of all ages are eligible for this free service. Appointments are required. To make an appointment or get more information, please call the Library at 817 -427 -6814. Kudos Korner - Terry Scherer and James Fowler of the Public Works Department. A resident recently expressed her thanks to Terry and James for their professionalism and kindness when checking a water leak on the New Year's Holiday. She wrote: "What could have been a rotten beginning to the new year turned out to be a great reminder that there are still people out there that take pride in their jobs and really do care about the members of their community. Way to go guys, we appreciate you!" H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:42 p.m. Oscar Trevino — Mayor ATTEST: Patricia Hutson, City Secretary M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. B.2 PU 2012 -009 Authorize the Purchase of Badger Water Meters and Telemetric Devices form Atlas Utility Supply Company for an amount not to exceed $350,000 Presenter: Jimmy Cates Summary: To request City Council authorization for the purchase of Badger water meters and telemetric devices from the sole distributor Atlas Utility Supply Company for an amount not to exceed $350,000. General Description: Since 1992 the City of North Richland Hills has used a telemetric water meter reading system. The telemetric system consists of a transponder that is installed on the water meters. This system allows meters to be read from a van with an on -board computer. This is a very efficient and accurate method of reading meters. The city currently has an ongoing meter replacement program to ensure the accurate measurement of water usage. Approximately 2,000 of the 18,000 total meters and telemetric devices are replaced annually. City Council has appropriated $350,000 annually in the capital projects budget for the replacement of water meters and telemetric devices. Badger Meter hardware and software has been used since the inception of the telemetric program in 1992. The Badger meter and telemetric device is the only unit compatible with the Badger computer system. Badger Meter extends exclusive territories to distributors of their meters and accessories. Atlas Utility Supply is the only authorized distributor in our area. Atlas is a local company that has provided good service, met all specifications and made deliveries within the requested time. They have adequate inventory on hand to supply the City's meter requirements and a knowledgeable staff to assist with inquiries regarding meters and telemetric devices. Atlas is the sole source for purchasing the Badger water meters and telemetric devices in this area. They have submitted the attached price increase in effect through December 31, 2012 on the Orion product line that we began using in 2005. Atlas cites increases in the price of copper and brass as reasons for increases in pricing. They are requesting an increase between 3% and 4% for the different meter and telemetric device sizes. The price for a 314" meter will increase 4 %, from $39.50 to $41.08 per meter. The price for a 1" meter will increase 3 %, from $115.00 to $119.50 per meter. The approximate dollar amount to be spent between now and December 31, 2012 is $348,391. Recommendation: PU 2012 -009 Authorize the Purchase of Badger Water Meters and Telemetric Services from Atlas Utility Supply Company for an amount not to exceed $350,000 3/4" Meter $26.50 $36.50 $36.86 $38.00 $39.50 $41.08 3I4" Transponder $112.00 $115.00 $120.00 $123.60 $125.45 $129.22 1" Meter $87.72 $103.50 $194.76 $107.99 ORION $119.60 Total $ $112.00 $115.00 $120.00 $123.60 $125.45 Requested ORION ORION ORION ORION ORION Pricing Increase New Jun -07 Feb -08 Feb -09 Feb -11 Feb -12 Requested 11 Month Based on Product thru thru thru thru thru Percentage Estimated Estimated 2005 -2007 Jan -08 Dec -08 Dec -10 Dec -11 Dec -12 Increase Units Units 3/4" Meter $26.50 $36.50 $36.86 $38.00 $39.50 $41.08 3I4" Transponder $112.00 $115.00 $120.00 $123.60 $125.45 $129.22 1" Meter $87.72 $103.50 $194.76 $107.99 $115.00 $119.60 1" Transponder $112.00 $115.00 $120.00 $123.60 $125.45 $129.22 1 112 Meter $218.51 $261.00 $260.93 $268.75 $276.00 $287.04 1 112" Transponder $118.00 $121.00 $127.00 $130.80 $137.60 $141.73 2" Meter $298.22 $367.00 $365.69 $376.65 $387.95 $403.47 2" Transponder $118.00 $121.00 $127 .00 $130.80 $137.60 $141.73 $545.20 PRICING REMAINS FIRM THROUGH DECEMBER 31, 2012 4% 3% 4% 3% 4% 3% 4% 3% Estimated Total Spend 2012 1800 $2,844.00 $73,944.00 1825 $6,880.25 $235,826.50 100 $469.00 $11,960.00 100 $377.00 $12,922.00 0 $0.00 0 $0.00 20 $310.40 $8,069.40 40 $165.26 $5,669.26 $11,036.85 $348,391.10 ATLAS LTnLI'I"i' SCiPPLY CONIFAi*iY 3301 C,i1WN SrLEET +. t FORT WORTH, TEKILS 76117 -5212 8171 831 -4279 FIOXS1+d871 -7414 ealcara'adm=&Tm. Date: 1/31/2012 To. Ms. Jami Brockway City of North Richland Hills Subject: Meters and Orion Pricing for North Richland Hills Effective. 1/31/2012 - 12/31/2012 Quantity Description Unit Cost Total BADGER BARE METER & ORION TRANSMITTER' PRICING EA Badger 5/8" X 3/4" M -25, Bare Meter Only $41.08 Badger 5/8" X 3/4" M -25, cubic feet ORION RTR and Pit Transmitter only. EA with 3' lead $129.22 EA Badger 1" M -70, Bare Meter Only $119.60 EA Badger 1" M -70, cubic feet ORION RTR and Pit Transmitter only, with 3' $129.22 lead EA Badger 11/2" M -120, Bare Meter Only $287.04 EA Badger 11/2" M -120, cubic feet OR[ON RTR and Pit Transmitter only, with $141.73 3'lead EA Badger 2" M -170 Bare Meter Only $403.47 EA Badger 2" M -170 cubic feet ORION RTR and Pit Transmitter only, with 3' $14173 lead NAH 2011 METER B1DAIs ORIGINAL M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. C.0 PUBLIC HEARINGS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. C.1 GN 2012 -010 Conduct a Public Hearing on Amendments to the 2011- 2012 Budget and Approve Ordinance No. 3185 Authorizing the Amendments Presenter: Mark Mills Summary: Council is requested to open a public hearing and receive public comment on amendments to the 2011 -2012 Budget. At the conclusion of the public hearing, Council is asked to consider the approval of Ordinance No. 3185, approving the amendments. General Description: The FY 2011112 Budget was adopted by City Council on September 12, 2011 and become effective at the stark of the fiscal year, beginning October 1, 2011. Since the beginning of the fiscal year, several events have occurred that necessitate a budget amendment. The primary contributing event is the consolidation of Public Safety Dispatch and Detention Services with Haltom City, Richland Hills and Watauga. This consolidation will result in expenditures exceeding the funds appropriated in the FY 2011/12 Budget. Even though revenue generated from this effort will exceed expenditures, the increase in expenditures over the amount appropriated requires a formal budget amendment. In addition, staff is taking this opportunity to include an adjustment for prior year encumbrances and distribution of the compensation adjustments. Neither of these adjustments will have an impact to the bottom line. Prior year encumbrances, which are expenditures incurred in the prior fiscal year but paid for in the current fiscal year, are offset by an appropriation of fund balance. The compensation adjustment is a reallocation of appropriated expenditures. Funding for this was included in the FY 2011/12 Budget but was not made available to each department until it was determined that adjustments would be made and the manner it would be done. In order to amend the budget, the City is required to conduct a public hearing to receive public comments. A notice of public hearing was posting in the Star Telegram on Wednesday, February 1, 2011. The North Richland Hills Crime Control District will also hold a public hearing on February 13, 2012 to receive public comments on proposed amendments to the Crime Control District Budget. The impact of the amendment on the FY 2011/12 Budget for operating funds is outlined below: FUND FY2011/12 ADOPTED PROPOSED AMENDMENT FY 2011112 AMENDED BUDGET General Fund $37,714,977 $1,205,079 $38,920,056 Park & Recreation Development Fund 7,184,608 45,904 7,230,512 Crime Control District Fund 4,248,216 (38,018) 4,210,198 Promotional Fund 158,832 12,350 171,182 Donations Fund 164,009 3,383 167,392 Traffic Safety Fund 41,769 37,000 78,769 Utility Fund 27,027,749 100,711 27,128,460 Aquatic Park Fund 4,556,246 2,541 4,558,787 Golf Course Fund 2,260,350 14,400 2,274,750 Facility /Construction Mgmt. Fund 2,252,971 147,669 2,673,640 Fleet Services Fund 3,155,407 12,355 3,167,762 Information Services Fund 2,685,339 234,449 2,919,788 Self Insurance Fund 9,096,646 95,861 9,192,507 In addition, over the course of FY 2011/12, it has been necessary to revise several capital projects. These revised projects have been previously present to City Council and have received approval. Staff is requesting a formal budget amendment to the FY 2011/12 Capital Projects Budget to include the changes summarized below. Detailed revision forms have been included in the attachments to this item. Project Type FY2011/12 ADOPTED PROPOSED AMENDMENT FY 2011112 AMENDED BUDGET Street & Sidewalk Projects $3,105,176 $16,000 $3,121,176 Utility Projects 6,585,000 375,091 6,960,091 Aquatic Park Projects 90,000 72,151 162,151 Recommendation: Approve Ordinance No. 3185, approving amendments to the 2011112 Budget. M RH ORDINANCE NO. 3185 AN ORDINANCE ADOPTING AMENDMENTS TO THE FY 201112012 BUDGET. WHEREAS, in accordance with Article XII of the City of North Richland Hills City Charter the City Manager shall authorize no expenditure over the total funds for expenditure in the overall budget unless the budget is amended by the same public notice procedure called for in adopting the budget; and WHEREAS, in accordance with Article XII of the City of North Richland Hills City, a notice of public hearing was placed in the Star Telegram on February 1, 2012, at least ten (10) days prior to the public hearing; and WHEREAS, a public hearing to receive public comments on the proposed amendment to the FY 2011112 Budget was conducted on February 13, 2012. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT an amendment to the budget for the City of North Richland Hills, Texas, for the fiscal year beginning October 1, 2011, and ending September 30, 2012, in words and figures as shown therein, is adopted and approved. A copy of the budget amendment shall be filed with the City Secretary. PASSED AND APPROVED on this the 13th day of February, 2012. 11 was] M►IQAd:10[ @]:1W- 1►1N7:III ►_1 a 11 16 Patricia Hutson, City Secretary Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney :tGl►1=1I7:1'211e eiel►IN4►16 Mark C. Mills, Budget Director FISCAL YEAR 2011 -2012 SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES ADOPTED DETENTION 1 AMENDED BUDGET PY ENC 1 DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011112 REVENUES Taxes $27,810,874 $0 $0 $27,810,874 Fines & Forfeitures 2,657,750 0 0 2,657,750 Licenses & Permits 1,213,675 0 0 1,213,675 Charges for Service 2,605,784 0 0 2,605,784 Intergovernmental 2,474,492 0 0 2,474,492 Miscellaneous 990,034 0 957,354 1,947,388 Sub -Total Revenues $37,752,609 $0 $957,354 $38,709,963 Appropriation from Fund Balance Legal Settlement & Litigation $0 $0 $0 $0 Insurance Reserves 0 0 0 0 Golf Course Loans 0 0 0 0 Retirement Conversion 0 0 0 0 CCD Designated Reserves 0 0 0 0 Court Technology Funds 0 0 0 0 Utility Assistance Program 20,000 0 0 20,000 Previous Year Encumbrances Sub -Total Appropriations 0 20,000 469,281 469,281 0 0 469,281 $489,281 TOTAL REVENUES $37,772,609 $469,281 $957,354 $39,199,244 EXPENDITURES City Council $123,904 $0 $0 $123,904 City Manager 517,090 5,664 0 522,754 Communications 328,922 4,573 0 333,495 City Secretary 442,893 3,755 0 446,648 Legal 348,1{)4 0 0 348,104 Human Resources 112,998 679 0 113,677 Finance 724,646 5,234 0 729,880 Budget & Research 359,247 841 0 360,088 Municipal Court 1,297,919 11,845 0 1,309,764 Planning and Inspections 835,738 5,611 0 841,349 Economic Development 246,696 37,805 0 284,501 Library 1,950,202 21,452 0 1,971,654 Neighborhood Services 1,586,364 46,065 0 1,632,429 Public Works 3,557,179 160,688 0 3,717,867 Parks & Recreation 1,982,480 26,309 0 2,008,789 Police 10,439,174 107,393 679,898 11,226,465 Emergency Management 790,811 137,029 0 927,840 Fire 9,668,900 171,875 0 9,840,775 Building Services 673,270 0 0 673,270 Non - Departmental 1,678,440 (277,537) 0 1,400,903 Sub -Total Departments $37,664,977 $469,281 $679,898 $38,814,156 Reserves & Other Expenditures Reserves $50,000 $0 $0 $50,000 Transfer to CCD 0 0 0 0 Transfer to Information Services 0 0 55,900 55,900 Golf Course Loans 0 0 0 0 Legal Settlement 0 0 0 0 Sub -Total Reserves and Other $50,000 $0 $55,900 $105,900 TOTAL EXPENDITURES $37,714,977 $469,281 $735,798 $38,920,056 BALANCE $57,632 $0 $221,556 $279,188 FISCAL YEAR 2011 -2012 SCHEDULE 2 - SUMMARY OF REVENUES �i�►1�:L•1�1�J►1�] ADOPTED DETENTION 1 AMENDED BUDGET PY ENC f DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011/12 TAXES Current Property Taxes $13,792,870 $0 $0 $13,792,870 Delinquent Property Taxes 150,000 0 0 150,000 Penalty and Interest 131,000 0 0 131,000 Franchise Fees 4,091,265 0 0 4,091,265 Utility Fund Franchise Taxes 782,235 0 0 782,235 Sales Taxes 8,417,919 0 0 8,417,919 Mixed Beverages 90,000 0 0 90,000 Payment in Lieu of Taxes 355,585 0 0 355,585 Sub -Total $27,810,874 $0 $0 $27,810,874 FINES AND FORFEITURES Municipal Court Fines $2,285,750 $0 $0 $2,285,750 Library Fines 75,000 0 0 75,000 Warrant & Arrest Fees 297,000 0 0 297,000 Sub -Total $2,657,750 $0 $0 $2,657,750 LICENSES AND PERMITS Building Permits $340,000 $0 $0 $340,000 Electrical Permits 28,500 0 0 28,500 Plumbing Permits 55,000 0 0 55,000 Mechanical Permits 65,0{)0 0 0 65,000 Gas Drilling Permits 200,000 0 0 200,000 Miscellaneous Permits 73,150 0 0 73,150 Apartment Inspection Fees 90,500 0 0 90,500 Curb & Drainage Insp. Fees 1,000 0 0 1,000 Re- Inspection Fees 1,500 0 0 1,500 License Fees 21,000 0 0 21,000 Contractor Registration Fees 60,000 0 0 60,000 Plan Review /Application Fee 7,000 0 0 7,000 Animal License /Adoption Fees 49,300 0 0 49,300 Animal Control Impoundment 46,400 0 0 46,400 Crematorium Revenues 2,000 0 0 2,000 Auto Impoundment Fees 10,000 0 0 10,000 Food Service Permits 122,825 0 0 122,825 Food Managers School 26,100 0 0 26,100 Fire Inspection /Alarm Fees 14,400 0 0 14,400 Publicity Fees - Recreation 0 0 0 0 Sub -Total $1,213,675 $0 $0 $1,213,675 FISCAL YEAR 2011 -2012 SCHEDULE 2 - SUMMARY OF REVENUES 'e] =I 0I 4:7.1 R 11J ►1 01 ADOPTED DETENTION 1 AMENDED BUDGET PY ENC f DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011/12 CHARGES FOR SERVICE Park Facility Rental $9,000 $0 $0 $9,000 Recreation Center Rental 0 0 0 0 Ambulance Fees 2,000,893 0 0 2,000,893 Garbage Billing 325,000 0 0 325,000 Contributions 10,000 0 0 10,000 Recreation Fees 0 0 0 0 Cultural Arts 14,000 0 0 14,000 Athletic Revenue 106,891 0 0 106,891 Recreation Special Events 16,000 0 0 16,000 Planning & Zoning Fees 20,000 0 0 20,000 Sale of Accident Reports 10,000 0 0 10,000 Vital Statistics 74,000 0 0 74,000 Mowing 20,000 0 0 20,000 Sub -Total $2,605,784 $0 $0 $2,605,784 INTERGOVERNMENTAL Indirect Costs: General CIP $188,114 $0 $0 $188,114 Utility Fund 1,805,692 0 0 1,805,692 Park & Rec Facilities Dev. Corp. 350,126 0 0 350,126 Crime Control District 0 0 0 0 Aquatic Park Fund 130,560 0 0 130,560 Direct Costs: 0 General Fund Police Salaries 0 0 0 0 Sub -Total $2,474,492 $0 $0 $2,474,492 MISCELLANEOUS Interest Income $236,416 $0 $0 $236,416 Public Safety Consolidation 0 0 957,354 957,354 Radio Reimbursement 289,325 0 0 289,325 Sale of City Property 15,000 0 0 15,000 Grant Proceeds -Crim. Justice 15,000 0 0 15,000 Grant Proceeds -CDBG 19,750 0 0 19,750 Teen Court Reimbursement 20,567 0 0 20,567 Tax Attorney Fees 65,000 0 0 65,000 Other Income 55,850 0 0 55,850 SRO Reimbursement (BISD) 125,366 0 0 125,366 Golf Course Loan Repayment Sub -Total 147,760 $990,034 0 0 0 $957,354 147,760 $1,947,388 APPROPRIATION - FUND BALANCE Legal Settlement & Litigation $0 $0 $0 $0 Insurance Reserve 0 0 0 0 Golf Course Equipment Loan 0 0 0 0 Golf Course Drainage Project Loan 0 0 0 0 Retirement Conversion 0 0 0 0 CCD Designated Reserve 0 0 0 0 Court Technology Funds 0 0 0 0 Utility Assistance Program 20,000 0 0 20,000 Previous Year Encumbrances 0 469,281 0 469,281 Sub -Total $20,000 $469,281 $0 $489,281 TOTAL REVENUES $37,772,609 $469,281 $957,354 $39,199,244 FISCAL YEAR 2011 -2012 SCHEDULE 3 - SUMMARY OF EXPENDITURES N4014:7- 11110 ADOPTED DETENTION 1 AMENDED BUDGET PY ENC f DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011/12 City Council $123,904 $0 $0 $123,904 City Manager $517,090 $5,664 $0 $522,754 Communications Public Information $215,418 $3,884 $0 $219,302 Citicable 113,504 689 0 114,193 Total Communications $328,922 $4,573 $0 $333,495 City Secretary City Secretary $281,389 $2,602 $0 $283,991 Record Management 161,504 1,153 0 162,657 Total City Secretary $442,893 $3,755 $0 $446,648 Legal $348,104 $0 $0 $348,104 Human Resources $112,998 $679 $0 $113,677 Finance Accounting & Administration $501,765 $3,049 $0 $504,814 Purchasing 222,881 2,185 0 225,066 Total Finance $724,646 $5,234 $0 $729,880 Budget & Research Budget $88,759 $571 $0 $89,330 Tax 223,234 11 0 223,245 Internal Audit 47,254 259 0 47,513 Total Budget & Research $359,247 $841 $0 $360,088 Municipal Court Administration /Prosecution $379,149 $5,226 $0 $384,375 Court Records 452,689 3,111 0 455,800 Warrants 376,225 3,168 0 379,393 Teen Court 89,856 340 0 90,196 Judicial 0 0 0 0 Total Municipal Court $1,297,919 $11,845 $0 $1,309,764 Planning and Development Administration $87,762 $649 $0 $88,411 Inspections 604,938 4,064 0 609,002 Planning 143,038 898 0 143,936 Total Planning and Development $835,738 $5,611 $0 $841,349 Economic Development $246,696 $37,805 $0 $284,501 Library General Services $235,599 $2,527 $0 $238,126 Public Services 897,479 11,141 0 908,620 Technical Services 817,124 7,784 0 824,908 Total Library $1,950,202 $21,452 $0 $1,971,654 FISCAL YEAR 2011 -2012 SCHEDULE 3 - SUMMARY OF EXPENDITURES N4014:7_1111111110 ADOPTED DETENTION AMENDED BUDGET PY ENC f DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011/12 Neighborhood Services Neighborhood Resources $295,886 $2,850 $0 $298,736 Humane Division 648,526 18,701 0 667,227 Consumer Health 285,584 14,259 0 299,843 Code Compliance 356,368 10,255 0 366,623 Special Programs 0 0 0 - Total Neighborhood Services $1,586,364 $46,065 $0 $1,632,429 Public Works General Services $139,321 $306 $0 $139,627 Traffic Control 1,016,443 127,146 0 1,143,589 Street & Drainage 2,401,415 33,236 0 2,434,651 Total Public Works $3,557,179 $160,688 $0 $3,717,867 Park & Recreation General Services $165,012 $1,694 $0 $166,706 Parks Maintenance 872,960 6,465 0 879,425 Recreation Services 487,102 15,000 0 502,102 Athletic Program Services 124,602 1,951 0 126,553 Senior Adult Services 196,524 0 0 196,524 Youth Outreach & Cultural 136,280 1,199 0 137,479 Total Park & Recreation $1,982,480 $26,309 $0 $2,008,789 Police General Services $719,065 $3,147 $0 $722,212 Administrative Services 717,069 7,141 0 724,210 Criminal Investigation 2,042,104 21,394 0 2,063,498 Uniform Patrol 4,825,910 51,354 0 4,877,264 Technical Services 457,581 3,909 (326,531) 134,959 Detention Services 422,131 2,931 691,995 1,117,057 Property Evidence 307,269 6,146 0 313,415 Communications 948,045 11,371 314,434 1,273,850 Total Police $10,439,174 $107,393 $679,898 $11,226,465 Emergency Management $790,811 $137,029 $0 $927,840 Fire Department General Services $352,107 $3,654 $0 $355,761 Operations 7,846,141 81,735 0 7,927,876 Emergency Medical 983,452 81,363 0 1,064,815 Fire Inspections 487,200 4,514 0 491,714 Emergency Management 0 609 0 609 Fleet Services - Fire 0 0 0 - Total Fire $9,668,900 $171,875 $0 $9,840,775 Building Services $673,270 $0 $0 $673,270 Non - Departmental $1,678,440 ($277,537) $0 $1,400,903 Sub -Total Departments $37,664,977 $469,281 $679,898 $38,814,156 FISCAL YEAR 2011 -2012 SCHEDULE 3 - SUMMARY OF EXPENDITURES Reserves & Other Expenditures Reserve for Capital Improvements Reserve for Street Maintenance Transfer to CCD Transfer to Information Services Golf Course Equipment Replacement Golf Course Drainage Project Loan Legal Settlement Reserve for Self Insurance Fund Reserve for Building Services Fund Reserve for Equipment Srvcs Fund Transfer to Capital Project Sub -Total Reserves and Other Sub -Total Expenditures TOTAL EXPENDITURES 1: 484:7 _,1 %1WW ADOPTED DETENTION 1 AMENDED BUDGET PY ENC f DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011/12 $50,000 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $55,900 $55,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $55,900 $105,900 $37,714,977 $469,281 $735,798 $38,920,056 $37,714,977 $469,281 $735,798 $38,920,056 BALANCE $57,632 $0 $221,556 $279,188 FISCAL YEAR 2011 -2012 SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED BUDGET FY 2011112 REVENUES 13,337 Sales Tax $4,208,960 Interest Income 13,337 Youth Assn. Maintenance Fees 61,500 Tennis Center Revenue 323,227 Transfer in from Aquatic Park Fund 68,141 Park Impact Fees 50,000 Insurance 0 Other Income 500 Recreation Revenue Prior to 412012 153,347 22,680 Sub -Total $4,879,012 NRH Centre Memberships 1 Chop -In Passes Fitness Recreation I Sports Grand Hall Rental Catering & Event Fees Aquatic Programs Pool Rental Gym Rental Concessions/Merchandise Special Events Other General Fund Contribution Sub -Total Appropriation of Fund Balance PY Encumbrances Fund Balance Revenue Bond Fund Balance Sub -Total TOTAL REVENUES PY ENC ! COMP $0 0 0 0 0 0 0 0 0 $0 AMENDED BUDGET AMENDMENT FY 2011112 $0 $4,208,960 0 13,337 0 61,500 0 323,227 0 68,141 0 50,000 0 0 0 500 0 153,347 40,000 0 $0 $4,879,012 $660,429 $0 $0 $660,429 155,541 0 0 155,541 224,519 0 0 224,519 105,000 0 0 105,000 40,000 0 0 40,000 22,680 0 0 22,680 3,000 0 0 3,000 3,120 0 0 3,120 4,300 0 0 4,300 1,000 0 0 1,000 27,200 0 0 27,200 487,102 0 0 487,102 $1,733,891 $0 $0 $1,733,891 $0 $45,904 $0 $45,904 122,883 0 0 122,883 460,046 0 0 460,046 $582,929 $45,904 $0 $628,833 $7,195,632 $45,904 $0 $7,241,736 FISCAL YEAR 2011 -2012 SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND EXPENDITURES Operati nq Park Facilities Development Admin Parks & Public Grounds Tennis Center Operations Recreation Exp. Prior to 4/2012 Sub -Total ADOPTED BUDGET PY ENC ! FY 2011112 COMP AMENDED BUDGET AMENDMENT FY 2011112 $650,440 $6,457 $0 $656,897 1,852,677 46,868 0 1,899,545 595,146 6,018 0 601,164 438,422 3,605 0 442,027 92,248 0 0 92,248 $3,536,685 $62,948 $0 $3,599,633 NRH Centre $1,109,626 $0 $0 $1,109,626 Center Management $349,054 $0 $0 $349,054 Fitness 242,279 0 0 242,279 Building Operations 92,248 0 0 92,248 Aquatic 307,932 0 0 307,932 Recreation Sports 221,729 0 0 221,729 Event Center 148,436 0 0 148,436 Building Services 304,075 0 0 304,075 Sub -Total $1,665,753 $0 $0 $1,665,753 Other & Reserves Debt Service - Revenue Bonds $1,109,626 $0 $0 $1,109,626 Debt Service - CO's 357,130 0 0 357,130 Indirect Costs 350,126 0 0 350,126 Non - Departmental 60,064 (17,044) 0 43,020 Reserve for Economic Development 105,224 0 0 105,224 Recreation Center Capital Project 0 0 0 0 Sub -Total $1,982,170 ($17,044) $0 $1,965,126 TOTAL EXPENDITURES $7,184,608 $45,904 $0 $7,230,512 BALANCE $11,224 $0 $0 $11,224 FISCAL YEAR 2011 -2012 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES 01ZIIthIzP1*1hd.Z•]Wzl61191W 1AN44 k0W01a]F -i0 4 lot 0 TOTAL REVENUES $4,248,216 $0 $0 $4,248,216 Operating Administration ADOPTED $344 DETENTION 1 AMENDED Administrative Services BUDGET PY ENC 1 DISPATCH BUDGET Investigations FY 2011112 COMP AMENDMENT FY 2011112 REVENUES 2,399,310 30,375 0 2,429,685 Sales Tax $4,1 55,713 $0 $0 $4,1 55,713 Franchise Tax 90,515 0 0 90,515 Interest Income 1,988 0 0 1,988 Previous Year Encumbrances 0 0 0 0 TOTAL REVENUES $4,248,216 $0 $0 $4,248,216 Operating Administration $72,429 $344 $0 $72,773 Administrative Services 656,973 6,424 0 663,397 Investigations 357,338 3,781 0 361,119 Uniform Patrol 2,399,310 30,375 0 2,429,685 Technical Services 21,294 109 391,531 412,934 Detention Services 347,309 3,646 (300,030) 50,925 Property Evidence 98,705 6018 0 99,313 Communications 159,087 0 (129,519) 29,568 Sub -Total $4,112,445 $45;287 (538,018) $4,119,714 Other& Reserves Child Advocacy Center $11,725 $0 $0 $11,725 Reserve for Transition 0 0 0 0 Other 124,046 {45;287) 0 78,759 Sub -Total $135,771 ($45,287) $0 $90,484 TOTAL EXPENDITURES $4,248,216 $0 (838,018) $4,210,198 BALANCE $0 $0 338;018 $38,018 FISCAL YEAR 2011 -2012 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES PROMOTIONAL FUND ADOPTED AMENDED BUDGET PY ENC 1 BUDGET FY 2011112 COMP AMENDMENT FY 2011112 Occupancy Tax Proceeds Penalties & Interest Interest Income Other Income Appropriation of Fund Balance Prior Year Encumbrances TOTAL REVENUES EXPENDITURES Economic Development Non - Departmental Sub-Total TOTAL EXPENDITURES BALANCE $206,000 $0 350 0 3,113 0 0 0 0 0 0 12,350 $209,463 $12,350 $0 $206,000 0 350 0 3,113 0 0 0 0 0 12,350 $0 $221,813 $158,333 $12,517 $0 $170,850 499 ( 167) 0 332 $158,832 $12,350 $0 $171,182 $158,832 $12,350 $0 $171,182 $50,631 $0 $0 $50,631 FISCAL YEAR 2011 -2012 SCHEDULE 9 - SUMMARY OF REVENUES AND EXPENDITURES :7ATI =RLIJ*- Contributions NRH Water Bills Shelter Fund Sub Total Donations Spay /Neuter Duncan Santa Cops Sub Total Proceeds Animal Services Library Book Sale Coffee Bar Proceeds Sub Total Other Interest Income Other Income Sub Total Appropriation from Fund Balance Appropriation of Fund Balance Sub Total 011011 11_1N:41 AN4�01*= EXPENDITURES Library - Book Collection Neighborhood Services Code Enforcement NIP Program Animal Services Keep NRH Beautiful Municipal Court - Teen Court Parks - Special Events and Arts Police Department Sub -Total 011011 If,1N =1 »0 1 ■1hOJI:1=P BALANCE ■1197 � 1_,% 11101 L--J11ei � 101 ADOPTED AMENDED BUDGET PY ENC 1 BUDGET FY 2011112 COMP AMENDMENT FY 2011112 $87,692 $0 $0 $87,692 9,000 0 0 9,000 96,692 0 0 $96,692 $15,000 $0 $0 $15,000 15,000 0 0 15,000 5,500 0 0 5,500 $35,500 $0 $0 $35,500 $0 $0 $0 $0 11,000 0 0 11,000 1,000 0 0 1,000 12,000 0 0 $12,000 $9,093 $0 $0 $9,093 53,399 0 0 53 399 62,492 0 0 62,492 $0 $3,383 $0 $3,383 0 31383 0 $3,383 $206,684 $3,383 $0 $210,067 $60,000 $3,383 $0 $63,383 0 0 0 0 22,010 0 0 22,010 14,999 0 0 14,999 3,000 0 0 3,000 51,000 0 0 51,000 13,000 0 0 13,000 $164,009 $3,383 $0 $167,392 $164,009 $3,383 $0 $167,392 $42,675 $0 $0 $42,675 FISCAL YEAR 2011 -2012 SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES TRAFFIC SAFETY FUND ADOPTED DETENTION 1 AMENDED BUDGET PY ENC 1 DISPATCH BUDGET FY 2011112 COMP AMENDMENT FY 2011112 REVENUES Gross Fine Revenues $772,875 $0 $0 $772,875 Less: Allowable Expenditures 8,664 0 37,000 45,664 Contractor Payments ($548,762) $0 $0 ($548,762) Program Administration Total Allowable Expenditures 163 463 0 ($712,225) 0 3 317 3,317 160,146) ($708,908) NET FINE REVENUES $60,650 $0 $3,317 $63,967 Less: State Share ($30,325) $0 ($1,658) ($31,983) NET FINE REVENUES TO CITY $30,325 $0 $1,658 $31,983 ADDITIONAL REVENUES Interest Income $2,780 $0 $0 $2,780 Appropriation of Fund Balance 8,664 0 37,000 45,664 TOTAL RESOURCES $41,769 $0 $38,658 $80,427 EXPENDITURES Traffic Enforcement $28,800 $0 $37,000 $65,800 Pedestrian Safety 12,969 0 0 12,969 Traffic Signal Improvements 0 0 0 0 Sub -Total $41,769 $0 $37,000 $78,769 TOTAL EXPENDITURES $41,769 $0 $37,000 $78,769 BALANCE $0 $0 $1,658 $1,658 FISCAL YEAR 2011 -2012 SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED BUDGET PY ENC 1 FY 2011112 COMP AMENDMENT REVENUES Water Sales and Charges Water Sales Water Taps Water Inspection Fees Water Wells Sub -Total Sewer Sales and Charges Sewer Sales Sewer Taps Sewer Inspection Fees Sub -Total Miscellaneous Interest Income Service Charges Late Charges Miscellaneous Joint Use Reimbursement- Watauga Subdivision Meter Revenue Sub -Total Sub -Total Revenues Appropriation from Fund Balance Rate Stabilization Reserve for Self Insurance Previous Year Encumbrances TOTAL REVENUES AMENDED BUDGET $17,474,894 $0 $0 $17,474,894 16,000 0 0 16,000 4,000 0 0 4,000 6,000 0 0 6,000 $17,500,894 $0 $0 $17,500,894 $8,771,309 $0 $0 $8,771,309 4,000 0 0 4,000 3,000 0 0 3,000 $8,778,309 $0 $0 $8,778,309 $206,061 $0 $0 $206,061 133,200 0 0 133,200 480,000 0 0 480,000 2,000 0 0 2,000 142,000 0 0 142,000 10,000 0 0 10,000 $973,261 $0 $0 $973,261 $27,252,464 $0 $0 $27,252,464 $0 $0 $0 $0 0 0 0 0 0 100,711 0 100,711 $27,252,464 $100,711 $0 $27,353,175 FISCAL YEAR 2011 -2012 SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED PRIOR BUDGET PY ENC 1 YEAR FY 2011112 COMP AMENDMENT ENCUMB EXPENDITURES Omratina Administration Development Right of Way Maintenance Sub -Total Water Services Water Operations Purchase of Water FTW Purchase of Water TRA Sub -Total Sewer Operations Sewer Treatment FTW Sewer Treatment TRA Sub -Total Finance /Utility Collections Meter Reading Utility Billing /Customer Service Utility Collection Services Accounting Services Budget & Research Sub -Total Building Services Non - Departmental Sub -Total Other & Reserves $265,586 $2,533 $0 $268,119 823,683 3,755 0 827,438 200,000 0 0 200,000 $1,289,269 $6,288 $0 $1,295,557 Transfer from Utility C I P Reserve to 175,000 0 $3,975,359 $67,039 $0 $4,042,398 4,456,000 0 0 4,456,000 4,184,950 0 0 4,184,950 $12,616,309 $67,039 $0 $12,683,348 $3,724,864 $0 $0 $1,241,547 $54,150 $0 $1,295,697 1,213,598 0 0 1,213,598 3,091,814 0 0 3,091,814 $5,546,959 $54,150 $0 $5,601,109 $447,131 $1,918 $0 $449,049 817,481 1,992 0 819,473 276,329 1,302 0 277,631 273,746 2,712 0 276,458 189,623 841 0 190,464 $2,004,310 $8,765 $0 $2,013,075 $1,436,074 $0 $0 $1,436,074 $409,964 ($35,531) $0 $374,433 $23,302,885 $100,711 $0 $23,403,596 Debt Service $601,041 $0 $0 Franchise Fees 782,244 0 0 Indirect Costs 1,760,980 0 0 Payment In Lieu Of Taxes 355,599 0 0 Transfer from Utility C I P Reserve to 175,000 0 0 Information Services Fund Contribution to Equipment Svs. 50,000 0 0 Transfer to Self Insurance Fund 0 0 0 Sub -Total $3,724,864 $0 $0 TOTAL EXPENDITURES $27,027,749 $100,711 $0 BALANCE $224,715 $0 $0 $601,041 782,244 1,760,980 355,599 175,000 50,000 X214,11 b FISCAL YEAR 2011 -2012 SCHEDULE 15 - SUMMARY OF REVENUES AND EXPENDITURES ATTENDANCE REVENUES Omratina Admissions Advanced & Group Sales Food and Beverage Library Concessions Merchandise Lockers Rentals Programs Aquatic Classes /Special Events Sub -Total Other Interest Income Donations Other Sub -Total Appropriation from Fund Balance Previous Year Encumbrances Sub -Total TOTAL REVENUES EXPENDITURES Operating General Services & Utilities Public Grounds /Aquatics /Maint. Business & Office Administration Gift Shop /Concessions Library Concessions Sales /Special Events /Admissions Sub -Total Other & Reserves Debt Service Indirect Costs Transfer Out - PARD Reserve For: Infrastructure & Major Repairs Park Expansion Insurance Non- Departmental Sub -Total TOTAL EXPENDITURES 4_3 W_3 [a] = AQUATIC PARK FUND ADOPTED BUDGET PY ENC 1 FY 2011112 COMP 265,000 0 AMENDED BUDGET AMENDMENT FY 2011112 0 265,000 $3,466,184 $0 $0 $3,466,184 0 0 0 0 775,890 0 0 775,890 0 0 0 0 130,792 0 0 130,792 0 0 0 0 76,950 0 0 76,950 36,134 0 0 36,134 0 0 0 0 $4,485,950 $0 $0 $4,485,950 $53,996 $0 $0 $53,996 0 0 0 0 16,300 0 0 16,300 $70,296 $0 $0 $70,296 $0 $2,541 $0 $2,541 $0 $2,541 $0 $2,541 $4,556,246 $2,541 $0 $4,558,787 $869,718 $502 $0 $870,220 1,117,535 2,312 0 1,119,847 498,171 3,563 0 501,734 495,147 494 0 495,641 0 0 0 0 283,218 818 0 284,036 $3,263,789 $7,689 $0 $3,271,478 $861,174 $0 130,560 0 68,141 0 195,541 0 0 0 0 0 37,041 (5,148) $1,292,457 ($5,148) $4,556,246 $2,541 $0 $0 $0 $861,174 0 130,560 0 68,141 0 195,541 0 0 0 0 0 31,893 $0 $1,287,309 $0 $4,558,787 $0 $0 FISCAL YEAR 2011 -2012 SCHEDULE 16 - SUMMARY OF REVENUES AND EXPENDITURES GOLF COURSE FUND ADOPTED AMENDED BUDGET PY ENC 1 BUDGET FY 2011112 COMP AMENDMENT FY 2011112 ROUNDS 54,000 0 0 54,000 REVENUES Green Fees $1,126,692 $0 $0 $1,126,692 Pro Shop 397,000 0 0 397,000 Driving Range 80,000 0 0 80,000 Carts 450,344 0 0 450,344 Food & Beverage 555,738 0 0 555,738 General & Administrative 0 0 0 0 General Fund Loan 0 0 0 0 Other Revenue 0 0 0 0 Appropriation of Fund Balance 0 14,400 0 14,400 TOTAL REVENUES $2,609,774 14,400 0 $2,624,174 COST OF GOODS SOLD Pro Shop $141,750 $0 $0 $141,750 Food & Beverage 196,006 0 0 196,006 TOTAL COGS $337,756 0 0 $337,756 NET REVENUES EXPENDITURES Ooeratina Pro Shop Driving Range Golf Carts Course Maintenance Food & Beverage Sales & Membership General & Administrative Clubhouse Management Fees Capital Subtotal Other & Reserves Debt Service Payment to Interdepartmental Loans Water Fund General Fund Equipment Reserve for Equipment/ClP Subtotal TOTAL EXPENDITURES $2,272,018 $14,400 $0 $2,286,418 $157,410 $0 $0 $157,410 18,500 0 0 18,500 195,200 14,400 0 209,6001 589,945 0 0 589,945 224,838 0 0 224,838 47,500 0 0 47,5001 248,344 0 0 248,344 119,420 0 0 119,420 110,586 0 0 110,586 249,250 0 0 249,250 1,960,993 14,400 0 --,5-1-,975,393 $101,485 $0 $0 $101,485 50,112 0 0 50,112 147,760 0 0 147,7601 0 0 0 0 0 0 0 0 299,357 0 0 $299,357 $2,260,350 $14,400 $0 $2,274,750 BALANCE $11,668 $0 $0 $11,668 FISCAL YEAR 2011 -2012 SCHEDULE 17 - SUMMARY OF REVENUES AND EXPENDITURES FACILITIESICONSTRUCTION MANAGEMENT FUND EXPENDITURES Operating General Services ADOPTED $2,340 $0 AMENDED Building Services BUDGET PY ENC 1 0 BUDGET Rental Property Program FY 2011112 COMP AMENDMENT FY 2011/12 REVENUES 109,700 0 0 109,700 Charges for Service Sub -Total $2,463,865 $156,439 $0 General Fund $673,270 $0 $0 $673,270 Park Development Fund 304,075 0 0 304,075 Utility Fund 1,436,074 0 0 1,436,074 Sub -Total $2,413,419 $0 $0 $2,413,419 Other 21,090 Facilities /Constr. Mgmt. Reserves 0 0 Interest Income $10,218 $0 $0 $10,218 Rent From Rental Properties 78,000 0 0 78,000 Other Income 0 0 0 0 Transfer from General Fund 0 0 0 0 Sub -Total $88,218 $0 $0 $88,218 Sub -Total Revenues $2,501,637 $0 $0 $2,501,637 Appropriation from Fund Balance Building Services Fund Reserves $24,334 $0 $0 $24,334 Previous Year Encumbrances 0 147,669 0 147,669 Sub -Total $24,334 $147,669 $0 $172,003 TOTAL REVENUES $2,525,971 $147,669 $0 $2,673,640 EXPENDITURES Operating General Services $242,583 $2,340 $0 $244,923 Building Services 2,054,672 154,099 0 2,208,771 Rental Property Program 56,910 0 0 56,910 Transfer to Capital Budget 109,700 0 0 109,700 Sub -Total $2,463,865 $156,439 $0 $2,620,304 Other & Reserves Debt Service $20,206 $0 $0 $20,206 Other 20,810 (8,770) 0 12,040 Reserve for Rental Property 21,090 0 0 21,090 Facilities /Constr. Mgmt. Reserves 0 0 0 0 Sub -Total Other $62,106 ($8,770) $0 $53,336 TOTAL EXPENDITURES $2,525,971 $147,669 $0 $2,673,640 BALANCE $0 $0 $0 $0 FISCAL YEAR 2011 -2012 SCHEDULE 18 - SUMMARY OF REVENUES AND EXPENDITURES iJ11l44d& -]4 ttTJ1G]m "11J►1■1 EXPENDITURES Operating General Services Equipment Services Operations Fire Fleet Maintenance Equipment Purchases Police Vehicles /Equipment Sub -Total Other & Reserves Debt Service Other Equipment Services Reserve Sub -Total BALANCE $329,038 ADOPTED $0 $333,619 AMENDED 18,602 BUDGET PY ENC 1 250,047 BUDGET 0 FY 2011/12 COMP AMENDMENT FY 2011112 REVENUES 312,510 0 0 312,510 Charaes for Service $25,146 0 $2,658,666 $397,790 Transfers From: $0 $397,790 24,097 (12,791) General Fund $935,388 $0 $0 $935,388 Utility Fund 1,429,626 0 a 1,429,626 Utility CIP 1 Utility Construction 209,743 0 0 209,743 Crime Control & Prevention District 123,825 0 0 123,825 Park & Recreation Devlp. Fund 104,581 0 0 104,581 Other Funds 42,181 0 0 42,181 Sub -Total $2,845,344 a 0 $2,845,344 Other Investment Income $26,906 $0 $0 $26,906 Sale of City Property 30,000 0 0 30,000 Other 12,000 0 0 12,000 Transfer from General Fund 0 0 0 0 Transfer from Utility Fund 50,000 0 0 50,000 Sub -Total $118,906 a a $118,906 Sub -Total Revenues $2,964,250 $0 $0 $2,964,250 Appropriation from Fund Balance Equipment Services Fund Reserves $191,157 $0 $0 $191,157 Previous Year Encumbrances 0 12,355 0 12,355 Sub -Total $191,157 $12,355 $0 $203,512 TOTAL REVENUES $3,155,407 $12,355 $0 $3,167,762 EXPENDITURES Operating General Services Equipment Services Operations Fire Fleet Maintenance Equipment Purchases Police Vehicles /Equipment Sub -Total Other & Reserves Debt Service Other Equipment Services Reserve Sub -Total BALANCE $329,038 $4,581 $0 $333,619 1,558,015 18,602 0 1,576,617 250,047 1,963 0 252,010 183,910 0 0 183,910 312,510 0 0 312,510 2,633,520 $25,146 0 $2,658,666 $397,790 $0 $0 $397,790 24,097 (12,791) 0 11,306 100,000 0 0 100,000 $521,887 {$12,791} $0 $509,096 $3,155,407 $12,355 $0 $3,167,762 $0 $0 $0 $0 FISCAL YEAR 2011 -2012 SCHEDULE 19 - SUMMARY OF REVENUES AND EXPENDITURES W11•1 :1i'iIsid[•]01&]4 t'Fl[s] *41111 ■1 Computers Transfer From General Fund ADOPTED $0 $0 AMENDED Park Fund BUDGET PY ENC 1 0 BUDGET Crime Control District FY 2011/12 COMP AMENDMENT FY 2011112 REVENUES 605,002 0 0 605,002 Telecommunications 255,211 0 0 255,211 Transfer From: $1,931,902 0 0 $1,931,902 General Fund $271,833 $0 $0 $271,833 Park Fund 29,254 0 0 29,254 Crime Control District 17,847 0 0 17,847 Utility Fund 72,157 0 0 72,157 Other Funds 47,892 0 0 47,892 Sub -Total $438,983 $0 $0 $438,983 Computers Transfer From General Fund $835,075 $0 $0 $835,075 Park Fund 92,925 0 0 92,925 Crime Control District 143,689 0 0 143,689 Utility Fund 605,002 0 0 605,002 Other Funds 255,211 0 0 255,211 Sub -Total $1,931,902 0 0 $1,931,902 Other Revenues 469,860 $2,667,157 68 934 $189:184 55,900 $55,900 594,694 $2,912,235 Interest Income $22,637 $0 $0 $22,637 Transmitter Lease 128,701 0 0 128,701 Other Income 0 0 0 0 Transfer from General Fund 0 0 55,900 55,900 Transfer From Utility Fund Reserve 175,000 0 0 175,000 Sub -Total $326,338 $0 $55,900 $382,238 Sub -Total Revenues $2,697,223 $0 $55,900 $2,753,123 Appropriation from Fund Balance Appropriation of Fund Balance $0 $0 $0 $0 Appropriation - PY Encumbrances Sub -Total 0 0 178,549 178,549 0 0 178 549 178, 549 TOTAL REVENUES $2,697,223 $178,549 $55,900 $2,931,672 EXPENDITURES Operating General Services $235,008 $1,423 $0 $236,431 Major Computer Systems 301,770 3,119 0 304,889 Microcomputer Systems 646,775 11,899 0 658,674 Telecommunications 272,212 2,100 0 274,312 Data Network 600,890 100,366 0 701,256 GIS System 140,636 1,343 0 141,979 Public Safety Sub -Total 469,860 $2,667,157 68 934 $189:184 55,900 $55,900 594,694 $2,912,235 Other & Reserves Other $18,188 ($10,635) $0 $7,553 Reserve for Systems Improvements 0 0 0 0 Sub -Total 18,188 ($10,635) 0 $7,553 TOTAL EXPENDITURES $2,685,339 $178,549 $55,900 $2,919,788 BALANCE $11,884 $0 $0 $11,884 FISCAL YEAR 2011 -2012 SCHEDULE 20 - SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED DETENTION I AMENDED BUDGET PYENCI DISPATCH BUDGET FY 2010111 COMP AMENDMENT FY 2011/12 REVENUES Allocations Health/Medical $7,784,731 $0 $85,032 $7,869,763 Workers' Compensation 695,981 0 10,829 706,810 Administration Allocation 0 0 0 0 Other Insurance 436,438 0 0 436,438 Sub Total $8,917,150 $0 $95,861 $9,013,011 Other Interest Income $79,496 $0 $0 $79,496 Other Income 0 0 0 0 Transfer from General Fund 0 0 0 0 Transfer from Utility Fund 0 0 0 0 Expenditure Reimbursement 0 0 0 0 Sub Total $79,496 $0 $0 $79,496 Sub Total Revenues $8,996,646 $0 $95,861 $9,092,507 Appropriation from Fund Balance Transfer to Capital Projects $0 $0 $0 $0 Transfer to Retiree Health Care Fund 0 0 0 0 Self Insurance Fund Reserves 100,000 0 0 100,000 PY Encumbrances 0 0 0 0 Sub Total $100,000 $0 $0 $100,000 TOTAL REVENUES $9,096,646 $0 $95,861 $9,192,507 EXPENDITURES Health/Medical $7,784,731 $0 $85,032 $7,869,763 Workers' Compensation 325,845 0 10,829 336,674 Personnel Expenses 441,890 0 0 441,890 Other Insurance 385,180 0 0 385,180 Reserve for Insurance Claims 0 0 0 0 Life Insurance Premiums 59,000 0 0 59,000 Sub -total $8,996,646 $0 $95,861 $9,092,507 Transfer to Capital Projects $0 $0 $0 $0 Transfer to Retiree Health Care Fund 100,000 0 0 100,000 Sub -total $100,000 $0 $0 $100,000 TOTAL EXPENDITURES $9,096,646 $0 $95,861 $9,192,507 BALANCE $0 $0 $0 $0 GENERALFUND City Manager City Manager Assistant City Manager Executive Secretary Assistant to the City Manager Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended 0.50 0.00 0.50 1.30 0.00 1.30 0.50 0.00 0.50 1.00 0.00 1.00 Full -Time 3.30 0.00 3.30 Part-Time 0.00 0.00 0.00 Total 3.30 0.00 3.30 Communications Public Information Officer 1.00 0.00 1.00 Secretary /Receptionist 1.00 0.00 1.00 Cable TV Coordinator' 0.00 0.00 0.00 Video Production Specialist 0.00 0.00 0.00 Broadcast Specialist 1.00 0.00 1.00 Cable TV Assistant' 0.00 0.00 0.00 Lead Production Assistant PT -1 0.75 0.00 0.75 Production Assistant PT -2 0.00 0.00 0.00 Full -Time 3.00 0.00 3.00 Funded only for firsl6 (six) months of FY 2010111 Part-Time 0.75 0.00 0.75 Total 3.75 0.00 3.75 Human Resources Director of Human Resources 0.20 0.00 0.20 Asst. Dir. of Human Resources 0.20 0.00 0.20 Human Resources Analyst 0.20 0.00 0.20 Payroll Specialist 0.20 0.00 0.20 Human Resources Generalist 0.20 0.00 0.20 Full -Time 1.00 0.00 1.00 Part-Time 0.00 0.00 0.00 Total 1.00 0.00 1.00 Finance Finance Director 0.50 0.00 0.50 Asst. Finance Director 0.25 0.00 0.25 Finance Assistant 1.00 0.00 1.00 Accountant II 1.00 0.00 1.00 Accounting Technician 1.75 0.00 1.75 Purchasing Manager 0.75 0.00 0.75 Buyer 1.00 0.00 1.00 Purchasing/Finance Clerk 1.00 0.00 1.00 Full -Time 7.25 0.00 7.25 Part-Time 0.00 0.00 0.00 Total 7.25 0.00 7.25 Budget & Research Budget Director 0.50 0.00 0.50 Budget Analyst 0.50 0.00 0.50 Internal Auditor /Financial Analyst 0.50 0.00 0.50 Full -Time 1.50 0.00 1.50 Part-Time 0.00 0.00 0.00 Total 1.50 0.00 1.50 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended City Secretary City Secretary 1.00 0.00 1 .00 Assistant City Secretary 1.00 0.00 1 .00 Records Technician 0.00 0.00 0.00 Customer Service Clerk 2.00 0.00 2.00 Full -Time 4.00 0.00 4.00 Part-Time 0.00 0.00 0.00 Total 4.00 0.00 4.00 Municipal Court Court Administrator 1.00 0.00 1 .00 Assistant Court Administrator 1.00 0.00 1.00 Court Records Clerk 6.00 0.00 6.00 File Clerk PT -2 1.00 0.00 1 .00 City Marshal 1.00 0.00 1 .00 Deputy City Marshal 2.00 0.00 2.00 Warrant Technician 1.00 0.00 1 .00 Bailiff PT -1 0.50 0.00 0.50 Teen Court Coordinator 1.00 0.00 1.00 Teen Court Clerk PT -1 0.50 0.00 0.50 Full -Time 13.00 0.00 13.00 20ne position is unfunded for FY 11 Part-Time 2.00 0.04 2.00 Total 15.00 0.00 15.00 Planning & Development Director of Planning & Development 0.50 0.00 0.50 Building Official 1.00 0.00 1.00 Assistant Building Official 1.00 0.00 1.00 Commercial Building Inspector 1.00 0.00 1.00 General Building Inspector 2.00 0.00 2.00 Customer Service Assistant 1.00 0.00 1.00 Chief Planner 0.00 0.00 0.00 Senior Planner 0.90 0.00 0.90 Assistant Planner 0.90 0.00 0.90 Assistant to the City Manager 0.00 0.00 0.00 Full -Time 8.30 0.00 8.30 Part-Time 0.00 0.00 0.00 Total 8.30 0.00 8.30 Economic Development Development Director 0.75 0.00 0.75 Market/Research Coordinator 1.00 0.00 1.00 Administrative Secretary 1.00 0.00 1.00 Full -Time 2.75 0.00 2.75 Part-Time 0.00 0.00 0.00 Total 2.75 0.00 2.75 Library Library Director 1.00 0.00 1.00 Administrative Secretary 1.00 0.00 1.00 Library Services Supervisor 3.00 0.00 3.00 Librarian 4.00 0.00 4.00 Librarian PT -2 0.95 0.00 0.95 Library Associate PT -2 0.95 0.00 0.95 Library Technical Assistant PT -1 0.48 0.00 0.48 Circulation Supervisor 1.00 0.00 1.00 Senior Library Clerk 1.00 0.00 1.00 Library Clerk 6.00 0.00 6.00 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended Library Acquisition Clerk 1.00 0.00 1.00 Library Technician 1.00 0.00 1.00 Library Clerk PT -7 3.60 0.00 3.60 Library Page PT -7 3.60 0.00 3.60 Full -Time 19.00 0.00 19.00 3Changes resuRed from more accurately reflecting hours Worked. Part-Time 9.58 0.00 9.58 'Position unfunded for FY11 and FY12. Total 28.58 0.00 28.58 Neighborhood Services Director of Neighborhood Services 1.00 0.00 1.00 Neighborhood Services Manager 1.00 0.00 1.00 Administrative Secretary 1.00 0.00 1.00 Humane Services Supervisor 1.00 0.00 1.00 Humane Services Officer 4.00 0.00 4.00 Humane Services Clerk 1.00 0.00 1.00 Shelter Attendant II 2.00 0.00 2.00 Shelter Attendant I PT -1 0.75 0.00 0.75 Environmental Health Supervisor 1.00 0.00 1.00 Environmental Health Specialist 2.00 0.00 2.00 Code Enforcement Officer 3.00 0.00 3.00 Customer Service Assistant 1.00 0.00 1.00 Full -Time 18.00 0.00 18.00 Part-Time 0.75 0.00 0.75 Total 18.75 0.00 18.75 Public Works Managing Director 0.25 0.00 0.25 Assistant Public Works Director 0.00 0.00 0.00 City Engineer 0.25 0.00 0.25 Administrative Secretary 0.50 0.00 0.50 Senior Traffic Technician 1.00 0.00 1.00 Traffic Technician 2.00 0.00 2.00 Operations Manager 0.25 0.00 0.25 Superintendent 1.00 0.00 1.00 Street Supervisor 1.00 0.00 1.00 Street Secretary 1.00 0.00 1.00 Equipment Operator 1.00 0.00 1.00 Crewleader 5.00 0.00 5.00 Maintenance Worker II 6.00 0.00 6.00 Maintenance Worker 1 4.00 0.00 4.00 Summer Part-Time PUS -4 0.98 0.00 0.98 Full -Time 23.25 0.00 23.25 Part-Time 0.98 0.00 0.98 Total 24.23 0.00 24.23 Parks and Recreation Parks & Recreation Director 0.40 0.00 0.40 Assistant Director of Recreation 0.20 0.00 0.20 Administrative Secretary 0.20 0.00 0.20 Secretary 0.20 0.00 0.20 Marketing/Special Projects Coordinator 0.20 0.00 0.20 Parks Superintendent 0.20 0.00 0.20 Parks Supervisor 1.00 0.00 1.00 Crewleader 3.00 0.00 3.00 Maintenance Worker II 1.00 0.00 1.00 Maintenance Worker 15 3.00 0.00 3.00 Landscape Horticulturist 0.20 0.00 0.20 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended Recreation Center Managers 0.00 0.00 0.00 Program Coordinators 0.00 0.00 0.00 Customer Service Clerks 0.00 0.00 0.00 Building Maintenance Workers 0.00 0.00 0.00 Recreation Attendantss PT -6 0.00 0.00 0.00 Facilities Maintenance Workers PT -1 0.00 0.00 0.00 Summer Camp Director 6 PT/S-1 0.00 0.00 0.00 Summer Day Camp Counselorss PT /S -10 0.00 0.00 0.00 Athletic Coordinator 1.00 0.00 1.00 Senior Center Supervisor 2.00 0.00 2.00 Senior Center Attendants PT -2 0.98 0.00 0.98 Cultural Arts / Special Events Coordinator 1.00 0.00 1.00 Full -Time 13.60 0.00 13.60 Two positions unfunded for FY 11 and FYI 2. Part-Time 0.98 0.00 0.98 e Positions moved to Park Development fund in FY12. Total 14.58 0.00 14.58 Position to be funded on part -time basis in FY12. Police Director of Public Safety 1.00 0.00 1 .00 Police Chief 0.00 0.00 0.00 Assistant Chief of Police 2.00 0.00 2.00 Captain 3.00 0.00 3.00 Sergeant 14.00 0.00 14.00 Police Officer$ 58.00 0.00 58.00 Office Coordinator 1.00 0.00 1.00 School Crossing Guard PT -S 3.64 0.00 3.64 Police Records Manager 1.00 0.00 1.00 Police Records Technician 8.00 0.00 8.00 Crime Scene Examiner 2.00 0.00 2.00 Technical Services Coordinator 0.00 0.40 0.40 Detention Manager 1.00 0.00 1.00 Detention Supervisor 1.00 1.00 2.00 Detention Officer 4.00 14.00 18.00 Property Management Tech 2.00 0.00 2.00 Communications Manager 1.00 0.00 1.00 Communications Supervisor 1.00 2.00 3.00 Dispatcher 12.00 14.00 26.00 Full -Time Sworn 78.00 0.00 78.00 Full -Time (Non- Sworn) 34.00 31.40 65.40 Part-Time 3.64 0.00 3.64 Bone SRO posi ion unfunded for FY12. Total 115.64 31.40 147.04 Emergency Management Emergency Mgnt Coordinator 1.00 0.00 1.00 Full -Time (Sworn) 1.00 0.00 1.00 Total 1.00 0.00 1.00 Fire Fire Chief 1.00 0.00 1.00 Assistant Chief 2.00 0.00 2.00 Battalion Chief 5.00 0.00 5.00 Fire Lieutenant 16.00 0.00 16.00 Apparatus Oper /FPS 15.00 0.00 15.00 Firefightere 46.00 0.00 46.00 Fire Prevention Specialist 2.00 0.00 2.00 Administrative Secretary 2.00 0.00 2.00 Mechanic 0.00 0.00 0.00 Mechanic's Assistant 0.00 0.00 0.00 PT =Part Time PTIS= Part Time Seasonal PTrr= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended Public Safety Education Officer 0.00 0.00 0.00 Full -Time Sworn 87.00 0.00 87.00 Full -Time (Non - Sworn) 2.00 0.00 2.00 Part-Time 0.00 0.00 0.00 gone Firefighter being used as Public Safety Education Total 89.00 0.00 89.00 Specialist Non - Departmental Intern PT -2 1.00 0.00 1.00 Full -Time 0.00 0.00 0.00 Part-Time 1.00 0.00 1.00 Total 1.00 0.00 1.00 Total General Fund Full -Time 319.95 31.40 351.35 Part-Time 19.68 0.00 19.68 Total 339.63 31.40 371.03 P &R FACILITIES DEVELOPMENT CORP. Parks & Recreation Assistant City Manager 0.10 0.00 0.10 Parks & Recreation Director 0.60 0.00 0.60 Assistant Director of Parks 1.00 0.00 1.00 Assistant Director of Recreation 0.80 0.00 0.80 Administrative Secretary 0.80 0.00 0.80 Secretary 0.80 0.00 0.80 Marketing /Special Projects Coordinator 0.80 0.00 0.80 Senior Park Planner 1.00 0.00 1.00 Park Planner 1.00 0.00 1.00 Parks Supervisor 1.00 0.00 1.00 Crewleader 2.00 0.00 2.00 Maintenance Worker II 4.00 0.00 4.00 Maintenance Worker 1 11.00 0.00 11.00 Parks Superintendent 0.80 0.00 0.80 Landscape Horticulturist 0.80 0.00 0.80 Seasonal Maintenance Worker PTIS -3 0.23 0.00 0.23 Tennis Center Manager 1.00 0.00 1.00 Head Tennis Professional 1.00 0.00 1.00 Assistant Tennis Professional 2.00 0.00 2.00 Court Maintenance PT -1 0.49 0.00 0.49 Tennis Pro Shop Staff PT -5 1.61 0.00 1.61 Tennis Instructors PT-4 0.61 0.00 0.61 Tennis Instructor II PT -1 0.50 0.00 0.50 Recreation Center Manager 1.00 0.00 1.00 Assistant Manager 1.00 0.00 1.00 Customer Service Clerk 1.00 0.00 1.00 Guest Service Leads PT 1.72 0.00 1.72 Recreation Attendants PT 3.51 0.00 3.51 FitnessfWellness Coordinator 1.00 0.00 1.00 Personal Trainers PT 1.17 0.00 1.17 Building Operations Supervisor 1.00 0.00 1.00 Building Maintenance Worker 1.00 0.00 1.00 New Bldg Maintenance Workers PT -1 0.36 0.00 0.36 Existing Bldg Maintenane Worker PT -1 0.25 0.00 0.25 Aquatics Supervisor 1.00 0.00 1.00 Aquatics Program Coordinator 1.00 0.00 1.00 Lead Lifeguards PT 1.51 0.00 1.51 Lifeguards PT 5.15 0.00 5.15 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended Swim Instructors PT 1.01 0.00 1.01 Recreation /Sports Coordinator 1.00 0.00 1.00 Play Time Attendants 1.62 0.00 1.62 Summer Camp Director PT -1 0.27 0.00 0.27 Summer Camp Counselors PT-9 2.18 0.00 2.18 Event Center Supervisor 1.00 0.00 1 .00 Event Assistant Coordinators PT -2 0.61 0.00 0.61 Event Attendants PT-4 1.21 0.00 1.21 Total P &R Facilities Development Corp. Full -Time 42.12 0.00 42.12 Part-Time 18.87 0.00 18.87 Total 61.00 0.00 61.00 CRIME CONTROL DISTRICT FUND Police Lieutenant 5.00 0.00 5.00 Sergeant 1.00 0.00 1 .00 Police Officer 22.00 0.00 22.00 Technical Services Supervisor 0.00 0.00 0.00 Technical Services Coordinator 0.25 -0.25 0.00 Crime Analyst 1.00 0.00 1.00 Records Technician 2.00 0.00 2.00 Public Service Officer 4.00 0.00 4.00 Technical Service Officer 1.00 0.00 1.00 Detention Officer 6.00 -6.00 0.00 Dispatcher10 3.00 -3.00 0.00 School Crossing Guard PT -S 0.26 0.00 0.26 Total Crime Control District Fund Full -Time Sworn 28.00 0.00 28.00 Full -Time (Non- Sworn) 17.25 -0.25 8.00 Part-Time 0.26 0.00 0.26 Th ree position unfunded for 1st quarter of FY1I Total 45.51 -9.25 36.26 PROMOTIONAL FUND Economic Development Development Director 0.25 0.00 0.25 Administrative Secretary 0.00 0.00 0.00 Total P &R Facilities Development Corp. Full -Time 0.25 0.00 0.25 Part-Time 0.00 0.00 0.00 Total 0.25 0.00 0.25 TRAFFIC SAFETY FUND Police Technical Services Coordinator 0.75 -0.15 0.60 Police OfFcer11 PT -3 1.50 0.00 1.50 Crossing Guard Supervisor1l PT -S 0.48 0.00 0.48 Total Traffic Safety Fund Full -Time 0.75 -0.15 0.60 Part-Time 1.98 0.00 1.98 " Positions added in FY11 Adopted Budget. Total 2.73 -0.15 2.58 PT =Part Time PTIS= Part Time Seasonal PTT= Part Time Temporary UTILITY FUND City Manager City Manager Assistant City Manager Executive Secretary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended 0.50 0.00 0.50 0.40 0.00 0.40 0.50 0.00 0.50 Finance Finance Director Purchasing Manager Accountant Accounting Technician Utility Service Manager Customer Service Supervisor Utility Service Representative Billing Utility Service Crewleader Utility Service Worker Mail Clerk Budget & Research Budget Director Budget Analyst Internal Audit/Financial Analyst Full -Time 1.40 0.00 1.40 Part-Time 0.00 0.00 0.00 Total 1.40 0.00 1.40 City Engineer 0.50 0.00 0.50 Operations Mgr. 0.25 0.00 0.25 Utility Superintendent 1.00 0.00 1.00 Administrative Secretary 1.00 0.00 1.00 Secretary 1.00 0.00 1.00 Customer Service Clerk 1.00 0.00 1.00 Utility Supervisor 5.00 0.00 6.00 Crewleader 1.00 0.00 1.00 Maintenance Worker II 2.00 0.00 2.00 PT -2 1.00 0.00 1.00 Full -Time 13.75 0.00 13.75 Part-Time 1.00 0.00 1.00 Total 14.75 0.00 14.75 Engineer Associate 0.50 0.00 0.50 Civil Engineer 0.50 0.00 0.50 Construction Inspector 0.50 0.00 0.50 Full -Time 1.50 0.00 1.50 Part-Time 0.00 0.00 0.00 Total 1.50 0.00 1.50 Public WorkslDevelopment Managing Director 0.25 0.00 0.25 Assistant Public Works Director 0.00 0.00 0.00 City Engineer 0.25 0.00 0.25 Operations Mgr. 0.50 0.00 0.50 Utility Superintendent 1.00 0.00 1.00 Administrative Secretary 0.50 0.00 0.50 Secretary 1.00 0.00 1.00 Customer Service Clerk 1.00 0.00 1.00 Utility Supervisor 2.00 0.00 2.00 Crewleader 11.00 0.00 11.00 Maintenance Worker II 9.00 0.00 9.00 Maintenance Worker 1 5.00 0.00 5.00 SCADA Technician 1.00 0.00 1.00 Supervisor 1.00 0.00 1.00 Environmental Coordinator (Wastewater Technician) 1.00 0.00 1.00 Engineer Associate 0.33 0.00 0.33 Civil Engineer 0.33 0.00 0.33 Construction Inspector 2.00 0.00 2.00 Director of Planning & Development 0.50 0.00 0.50 Chief Planner 0.00 0.00 0.00 Senior Planner 0.10 0.00 0.10 Assistant Planner 0.10 0.00 0.10 Customer Service Assistant 1.00 0.00 1.00 PT =Part Time PTIS= Part Time Seasonal PTrr= Part Time Temporary Personnel Distribution Full -Time Equivalents Construction Inspector Supervisor Engineering Aide PT -1 Full -Time Part-Time Total AQUATIC PARK FUND Aquatic Park 2011112 Proposed 2011112 Adopted Amendment Amended 1.00 0.00 1.00 0.50 0.00 0.50 39.86 0.00 39.86 0.50 0.00 0.50 40.36 0.00 40.36 Total Utility Fund Full -Time 56.51 0.00 56.51 Part-Time 1.50 0.00 1.50 Total 58.01 0.00 58.01 Aquatic Manager 0.00 Office Coordinator 1.00 Marketing Specialist 1.00 Operations Coordinator 0.00 Maintenance Supervisor 1.00 Group Sales Representative 1.00 Food, Beverage & Retail Coordinator 0.00 Aquatics Maintenance Technician 1.00 Intern PT -S Park Services Lead PT -S Park Services Staff PT -S Office Team PT -S Marketing Intern PT -S Operations Supervisor PT -S Aquatics Leads PT -S Deep Water Lifeguards PT -S Swim Instructors PT -S Park Safety PT -S Shallow Water Lifeguards PT -S Maintenance Crew Leader PT -S Maintenance Staff PT -S Revenue Supervisor PT -S Gift Shop Leads PT -S Gift Shop Staff PT -S Food Service Supervisor PT -S Food Service Leads PT -S Food Service Team Members PT -S Group Sales Supervisor PT -S Group Sales Team PT -S Front Gate Leads PT -S Front Gate Team Members PT -S Elements of Fun Lead PT -S Elements of Fun Team PT -S Cup and Chaucer Staff PT -S Total Aquatic Pak Fund 0.87 Full -Time 0.87 Part-Time 0.00 Total 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 0.00 2.00 0.19 0.00 0.19 1.00 0.00 1.00 2.34 0.00 2.34 1.27 0.00 1.27 0.25 0.00 0.25 2.19 0.00 2.19 5.30 0.00 5.30 6.59 0.00 6.59 0.96 0.00 0.96 0.57 0.00 0.57 9.41 0.00 9.41 0.50 0.00 0.50 2.98 0.00 2.98 1.09 0.00 1.09 1.02 0.00 1.02 0.87 0.00 0.87 0.85 0.00 0.85 1.97 0.00 1.97 4.01 0.00 4.01 0.34 0.00 0.34 1.12 0.00 1.12 1.18 0.00 1.18 3.21 0.00 3.21 0.24 0.00 0.24 0.56 0.00 0.56 3.35 0.00 3.35 9.00 0.00 9.00 53.36 0.00 53.36 62.36 0.00 62.36 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents 2011112 Proposed 2011112 Adopted Amendment Amended FACILITIESICONSTRUCTION MANAGEMENT 0.10 FACILITIESICONSTRUCTION MANAGEMENT 1.00 Assistant City Manager 0.10 Director of Facilities & Construction 0.50 Project Manager 1.00 Administrative Secretary 1.00 Building Services Superintendent 1.00 Building Services Supervisor 1.00 HVAC Technician 1.00 Building Maintenance Technician 2.00 Building Maintenance Worker 8.00 Secretary PT -1 0.00 Building Maintenance Worker PT -1 0.63 Total Facilities /Cons Mgmt Fund 11.00 Full -Time 15.60 Part-Time 0.63 Total 16.23 Fleet Services Assistant City Manager Director of Fleet Services Project Manager Administrative Secretary Equipment Services Superintendent Equipment Services Supervisor Mechanic Mechanic Assistant12 Service Mechanic Secretary Parts Technician 0.00 1.00 0.00 1.00 1.00 1.00 7.00 0.00 1.00 0.00 1.00 Total Fleet Services Fund Full -Time 13.00 Part-Time 0.00 12Position moved from General Fund in FY11 but not Total 13.00 reflected on summary. INFORMATION SERVICES FUND Information Services 0.10 Information Services Director 1.00 Asst. Director of Info. Services 1.00 Information System Specialist 1.00 System Administrator 2.00 Network System Administrator 1.00 Network Services Analyst 3.00 Telecommunications Analyst 0.00 Communications Analyst 1.00 GIS Analyst 1.00 Total Information Services Fund 0.63 Full -Time 11.00 Part-Time 0.00 Total 11.00 0.00 0.10 0.00 0.50 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 2.00 0.00 8.00 0.00 0.00 0.00 0.63 0.00 15.60 0.00 0.63 0.00 16.23 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 7.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 1.00 0.00 13.00 0.00 0.00 0.00 13.00 0.00 1.00 0.00 1.00 0.00 1.00 1.00 3.00 0.00 1.00 0.00 3.00 0.00 0.00 0.00 1.00 0.00 1.00 1.00 12.00 0.00 0.00 1.00 12.00 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Personnel Distribution Full -Time Equivalents SELF INSURANCE FUND Human Resources Assistant City Manager Director of Human Resources Asst. Dir. of Human Resources Human Resources Analyst Payroll Specialist Human Resources Generalist Total Self Insurance Fund Full -Time Part-Time Total GENERAL CIP PERSONNEL FUND Managing Director Assistant Public Works Director City Engineer Engineer Associate Civil Engineer Administrative Clerk Management Assistant Senior Management Assistant Construction Inspector Director of Facilities & Construction Asst. Finance Director Accounting Technician Total General CIP Personnel Fund Full -Time Part-Time Total UTILITY CIP PERSONNEL FUND 2011112 Proposed 2011112 Adopted Amendment Amended 0.10 0.00 0.10 0.80 0.00 0.80 0.80 0.00 0.80 0.80 0.00 0.80 0.80 0.00 0.80 1.80 0.00 1.80 5.10 0.00 5.10 0.00 0.00 0.00 5.10 0.00 5.10 0.25 0.00 0.25 0.00 0.00 0.00 0.25 0.00 0.25 0.34 0.00 0.34 0.34 0.00 0.34 1.00 0.00 1.00 0.00 0.00 0.00 0.50 0.00 0.50 0.50 0.00 0.50 0.50 0.00 0.50 0.25 0.00 0.25 0.25 0.00 0.25 4.17 0.00 4.17 0.00 0.00 0.00 4.17 0.00 4.17 Managing Director 0.25 0.00 0.25 Assistant Public Works Director 0.00 0.00 0.00 City Engineer 0.25 0.00 0.25 Engineer Associate 0.33 0.00 0.33 Civil Engineer 0.33 0.00 0.33 Management Assistant 0.00 0.00 0.00 Senior Management Assistant 0.50 0.00 0.50 Operations Manager 0.25 0.00 0.25 Construction Inspector 0.50 0.00 0.50 Construction Superintendent 1.00 0.00 1.00 Equipment Operator 2.00 0.00 2.00 Pipelayer 2.00 0.00 2.00 Construction Worker 2.00 0.00 2.00 Asst. Finance Director 0.50 0.00 0.50 Total Utility CIP Personnel Fund Full -Time 9.92 0.00 9.92 Part-Time 0.00 0.00 0.00 Total 9.92 0.00 9.92 Citywide Total Full -Time 532.61 23.00 555.61 Part-Time 96.29 0.00 96.29 Total 628.91 23.00 651.91 PT =Part Time PTIS= Part Time Seasonal PTIT= Part Time Temporary Schedule 1 2011/2012 Street & Sidewalk Capital Projects Budget Summary Amendment Map Pg. Project Adopted Increase Estimated 2013 to I.D. tL4a To Date 2011/2012 2011/2012 201212013 Completion 12 Continuinu Proiects 1 1 31 Clo ce Court Northeast Loop 820 to Maplewood Ave. $ 750,000 $0 $4 $0 $0 2 33 Davis Blv&Mid -Cities Blvd Intersection [TEA-211 3,230,040 395,000 0 4 0 3 35 Douglas Lane (Hightower Drive to Starnes Road) 1,950,000 0 0 4 0 4 37 Glenview Dr. Street Lighting Hone Ln. to Diamond Loch 61,000 0 16,004 4 0 5 39 Grand Avenue (Library to Health Markets Access Road) 75,004 0 0 4 0 6 41 Honey Lane, Phase l CDBG 210,157 0 0 0 0 7 43 Honey Lane, Phase II [CDBGl 215,000 0 0 0 0 8 45 Mackey Drive (Briley Dr. to Glenview Dr. 690,000 0 2,540,040 4 0 9 47 North Tarrant Pkwy- Street Im Davis to While Rd. 18,257,150 0 0 0 0 - 49 NRH Park and Ride [C MAO] 300,040 0 2,240,044 0 0 14 51 Rufe Snow Dr. Street & Utility Imp- Karen to 820 885,950 0 4 0 11 53 Rufe Snow Dr. Street & Utility Imp. (Mid -Cities to Hightower) 13,727,040 0 3 4 0 12 55 Snider Street Extension Project 130,010 0 4 2,670,044 13 57 Spring Oaks Screening Wall 225,000 0 4 0 14 59 Starnes Road Street Imp. (Rufe Snow to Crosstimbers) 640,000 0 4 0 15 61 Tabor Street Imp. (Rufe Snow Dr. to Steven St-) 440,040 0 3 0 0 15 63 Terry Drive Street Imp. (Susan Lee Ln. to N. Richland Blvd.) 414,871 0 4 0 65 E2 1' c Signal Light Adaptive System 632,540 0 3 4 0 17 67 Traffc Signalizabon at Davis Boulevard & Creek View Drive 300,000 0 3 4 0 18 1 69 Trinidad Drive (Rufe Snow Dr to Holiday Ln) 1,110,040 0 0 0 Total Continuing Projects $44,163,638 $395,000 516.000 Preventive Maintenance Proiects Total Preventive Maintenance Projects $800,000 $850,000 $0 so New Proiprte $750,000 3,625,000 1,950,000 77,000 75,000 210,157 215,000 690,000 18,257,150 300,000 885,950 13,727,000 2,800,050 225,000 640,000 400,000 414,871 632,500 300,000 1,110,000 $0 $50,000 0 840,000 0 800,000 $0 $1,650,000 19 71 Preventive Sidewalk Maintenance Projects (2012) $0 $54,00❑ 3 $0 $0 24 72 Preventive Street Maintenance Projects (2411) 840 gscc�o D 0 4 0 21 13 Preventive Street Maintenance Projects (2412) 2 804,00❑ 0 ❑ 0 Total Preventive Maintenance Projects $800,000 $850,000 $0 so New Proiprte $750,000 3,625,000 1,950,000 77,000 75,000 210,157 215,000 690,000 18,257,150 300,000 885,950 13,727,000 2,800,050 225,000 640,000 400,000 414,871 632,500 300,000 1,110,000 $0 $50,000 0 840,000 0 800,000 $0 $1,650,000 19 75 Rufe Snow & Glenview Intersection Improvements $0 $1,435,004 SO 4 $0 24 77 Rufe Snow Pavement and Striping Improvements 0 164,176 0 4 0 21 79 ISmithfield & Davis Boulevard Intersection Improvements 2 70,000 0 4 0 Project Savings 80 11 raffic Signal Light Infrastructure Upgrades 0 195,000 ❑ 4 0 Total New Projects $0 $1,860,176 $0 so $1,435,000 160,176 70,000 195,000 Total Project Costs S 4-4,963,638 5 3,105,176 $ 16,000 $ S 2,670,040 $ 50,754,854 Sources of Funds G.O. Bonds 2043 Program 15,105,000 $0 s❑ $0 $0 G.O. Bonds 1994 Program 2,017,450 0 0 0 G.O. Bonds 1985 Program 368,540 0 0 0 Certificates of Obligation 1,740,040 0 3 0 430,004 Project Savings 1,983,031 2,255,176 16.03C 4 0 Permanent Sidewalk Maintenance Fund 0 54,400 4 0 Permanent Street Maintenance Fund 140,040 0 0 0 CDBG Funds 425,157 1 0 0 0 TEA - 21 Funding 9,712,000 0 0 0 TxDOT Funding 9,990,040 0 0 0 City of Keller 2,540,040 0 0 0 ARRA Stimulus Grant 362,500 0 0 0 COG Sustainable Development Grant 0 0 0 2,240,044 General Fund Transfer 740,040 800,000 0 0 $15,105,000 2,017,450 368,500 2,130,000 4,254,207 50,000 100,000 425,157 9,712,000 9,990,000 2,500,000 362,500 2,240,040 1,540,000 Total Sources of Funds 544,963,638 $3,105,176 516.000 so $2,670,040 $50,754,854 Street & Sidewalk Capital Projects Glenview Dr. Street Lighting (Honey Ln. West to Diamond Loch) S T1006 PROJECT DESCRIPTION & JUSTIFICATION This project will consist of replacing the existing street lighting units along Glenview Drive form Honey Lane west to Diamond Loch Drive with the North Richland Hills standards street lighting units. These standard street lighting units currently exist along Glenview Drive from Rufe Snow Drive west to Honey Lane The City has received numerous requests to install the North Richland Hills standard lighting units in the corridor since the completion of the street lighting unit installation in the section of Rufe Snow west to Honey Lane. Note: It is anticipated that one or two street light locations within this corridor will need additional easements granted in order to install the street light units in the appropriate locations. The reserves funding identified is from the 1994 Bond program project savings. PROJECT STATUS ORIGINAL 2011112 ORIGINAL 2011112 START DATE REVISION END DATE REVISION Professional Services Engineering 01/2011 0312011 Land /ROW Acquisition 0312011 0512011 Construction 06/2011 0312012 1212011 07/2012 Other REVISION EXPLANATION The additional funding is needed for lighting the remainder of the Glenview Drive corridor west (of the current project's end point) to the City's city limits. Authorizing the additional $16,000 now and installing these remaining street lighting units with the current project will be considerably less expensive than the costs for additional engineering and installation of these remaining street lighting units as a separate project in a future Capital Projects Budget. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2011112 REVISION 2011112 BALANCE COST FUNDING SOURCES 1994 Bond Program Project Reserves $61,000 $61,000 $61,000 Gen. Capital Project Misc. Street Savings 0 16,000 15,000 $16,000 0 $0 0 $0 0 $0 Total $61,000 $16,000 $77,000 0 $77.000 PROJECT EXPENDITURES Professional Services $0 $0 Engineering /design 20,800 (7,700) 13,100 $13,100 Land /ROW Acquistion 2,500 (2,500) 0 $0 Construction 37,700 26,200 63,900 $63,900 Other 0 $0 Total $61,0001 1fi 000 $77,0001 0 77,000 IMPACT ON OPERATING BUDGET ANNUAL OPERATING IMPACT 1 2011112 1 2012.13 1 2013114 1 2014/2015 1 201512016 1 TOTAL Projected I I I I I I $D Map Pg. I.D. No. irlmfinninn Pmier}c Schedule 3 201112012 Utility Capital Projects Budget Summary Amendment Project Adopted Increase Estimated 2013 to To Date 201112012 201112012 2072(2013 Completion Total - 113 Big Fossil Creek Wastewater Outfall $1,200,000 $0 $0 $0 $0 1 115 Bursey Elevated Tank Rehabilitation 900,000 ❑ 175,000 0 Q 2 117 IH 820 Utility Ad j- (Interchange to Meadowlakes 1,D❑Q,000 0 ❑ 0 0 - 119 Sanitary Sewer System Assessment 650,000 0 ❑ 0 Q 3 121 Water Line Boulevard 26/Cardinal Lane 520,000 0 ❑ 0 0 4 123 Western Center Water Facility Expansion 55,000 0 ❑ 0 0 New Prniartc $1,200,000 1,075,000 1,000,000 650,000 520,000 55,000 Total Continuing Projects $4,325,000 $0 $175,000 $0 $0 $4,500,000 Total Project Costs Sources of Funds Total New Projects $0 $6,585,000 $200,091 $4,325,000 $6,585,000 $375,091 $0 $1,500,000 $380,000 1,730,000 3,000,000 200,091 95,000 375,000 350,000 315,000 1,770,000 70,000 $8,285,091 $0 $1,500,000 $12,785,091 CertiticatesofObligation 125 Miscellaneous WaterPSewer Main Replacements $0 $380,000 $0 $0 $0 5 127 Sanitary Sewer (Loop 820 Corridor Interceptor Rep lacement 0 1,730,000 ❑ 0 Q 6 129 Sancta Sewer stem Rehabilitation of Main Lines 0 11500,DOD ❑ 0 1,500,0❑0 EPA Surcharge 280,00❑ Scruggs Drive Sanitary Sewer Rehabilitation rCDBGI 0 0 200,091 0 Q 7 131 Shady Grove Water Storage Tank Solar Powered Mixer 0 95,OOD ❑ 0 Q - 132 Small Water Main Replacements 0 375,000 ❑ 0 Q - 133 Telemetric Water Meter Annual Maintenance 0 350,DOO ❑ 0 8 135 Water Main & Valve Across Loo 820 East of Iron Horse Blvd. 0 315,DOD ❑ 0 9 137 Water Main Loo 82Q Crossings) ❑ 1,770pOD ❑ 0 HD 1 ❑ 139 Western Center Water Line Discharge Pipe &Valve Re mt. 0 70,000 ❑ O Total Project Costs Sources of Funds Total New Projects $0 $6,585,000 $200,091 $4,325,000 $6,585,000 $375,091 $0 $1,500,000 $380,000 1,730,000 3,000,000 200,091 95,000 375,000 350,000 315,000 1,770,000 70,000 $8,285,091 $0 $1,500,000 $12,785,091 CertiticatesofObligation $700,000 $5,365,OOD $0 $0 $1,500,D❑0 Utility Operations for Capital Projects 916,723 755,DOD ❑ 0 0 Project Savings 1,825,00❑ 130,000 175, ❑0❑ 0 O TXDOT 238,482 D ❑ 0 Q EPA Surcharge 280,00❑ D ❑ 0 Q Impact Fees 364,795 30O,DOO ❑ 0 Q Other 1 ❑ 1 35,000 200,091 0 1 Q $7,565,000 1,671,723 2,130,000 238,482 280,000 664,795 235,091 Total Sources of Funds $4,325,000 $6,585,000 $375,091 $0 $1,500,000 $12,785,091 Utility Capital Projects Bursey Elevated Tank Rehabilitation UT1101 PROJECT DESCRIPTION & JUSTIFICATION This project will consist of refurbishing the interior and exterior portions of the 2 MG (million gallons) Bursey Road elevated potable water storage tank. Internal structure repairs will be made along with minor repairs such as replacing the 24 inch diameter water access hatch and replacing roof ventilation structures to meet the latest Texas Commission on Environmental Quality (TCEQ) regulations. The project will also include removing the existing chain link fence and replacing it with an 8 foot black chain link fence fabric. The primary purpose of this project is to provide a safe water supply and to meet all TCEQ regulations concerning potable water storage tanks. Annually, staff conducts deficiency assessment for deterioration on all water storage tanks in the City. This is done so deficiencies can be identified and corrected before TCEQ performs their inspections of the water storage tanks in the City. Correcting the deficiencies before an inspection is performed by TCEQ helps the City to maintain iVs Superior Water rating. Staff noticed during the recent assessment of this tank that the tank bowl is rusting and the paint is deteriorating. Internal structural apparatuses are in need of repair (internal roof plates, access ladders, sidewalk plates, floor plates, and riser pipes)-Typically, elevated water storage tanks need to be refurbished and repaired every 10 to 15 years to meet TCEQ regulations. This elevated storage tank was refurbished in 1994. The repairs and paint have lasted approximately 15 years. PROJECT STATUS ORIGINAL 2011112 ORIGINAL 2011112 START DATE REVISION END DATE REVISION Professional Services Engineering 1012010 0512011 0612011 09/2012 Land /ROW Acquisition Construction 07/2011 0312012 1212011 08/2012 Other REVISION EXPLANATION During the design of the project, a detailed structural inspection was performed on the tank bowl. Several structural deficiencies were found that require correction. The deficiencies noted in the inspection report include deteriorated rafters inside the tank bowl and the replacement of all riser ladders to meet new TCEQ regulations. Correction of the deficiencies will require an overall cost increase to the project. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2011112 REVISION 2011112 BALANCE COST FUNDING SOURCES Utility Fund Reserves $900,000 $175,000 $1,075,000 $1,075,000 0 $0 0 $0 0 $0 0 $D Total $900,0001 175 000 1 $1.075,000 1 $01 $1,075.000 PROJECT EXPENDITURES Professional Services $0 $0 Engineering /design 150,000 150,000 $150,000 Land/ROW Acquistion 0 $D Construction 750,000 175,000 925,000 $925,000 Other 0 $0 Total $900,0001 175 000 1 $1,075,000 0 $110 IMPACT ON OPERATING BUDGET No impact on operating budget is anticipated. ANNUAL OPERATING IMPACT 1 2011112 1 2012113 1 2013114 1 2014/2015 1 201512016 1 TOTAL Projected 1 01 01 01 01 fl $D Utility Capital Projects Scruggs Drive Sanitary Sewer Rehabilitation [CDBG] CDBG12 PROJECT DESCRIPTION & JUSTIFICATION This is the 37th Year Community Development Block Grant (CDBG) Project. The Project will consist of the rehabilitation (pipe bursting) of approximately 1200 lineal feet of sanitary sewer within Scruggs Drive Right -cf -Way between Glenview Drive and Harmonson Road. The existing sanitary sewer main is 6" diameter vitrified clay pipe that will be pipe bursted with 8" diameter high - density polyethylene (HDPE) pipe. The existing clay pipe has become problematic requiring regular maintenance. The pipe has partially collapsed in areas and roots have intruded within the pipe throughout this 1200 lineal foot section. Because a portion of the existing clay pipe is located partially under pavement and another portion of the pipe is immediately next to large diameter trees, replacing this pipe via traditional open - trench construction would also require removal and replacing portions of Scruggs Drive and the removal of the large diameter trees. This type of construction would also be extremely disruptive to traffic and to the adjoining properties. Pipe bursting this sanitary sewer with HDPE pipe is cost effective as pavement will only need to be removed and replaced at those locations where sanitary sewer service laterals and manholes currently exist. Additionally, the disruption to traffic and to the adjoining properties would be minimized. PROJECT STATUS ORIGINAL 2011112 ORIGINAL 2011112 START DATE REVISION END DATE REVISION Professional Services Engineering 1012011 0112012 Land /ROW Acquisition Construction 0412012 1012012 Other REVISION EXPLANATION The Project is 100% Grant Funded (no local funds are required) and was inadvertently not included in the adopted FY 2011 -2012 Capital Projects Budget. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2011112 REVISION 2011112 BALANCE COST FUNDING SOURCES Federal State Grant $200,091 $200,091 $200,091 0 $0 0 $D 0 $0 0 $0 Total 0 $200,091 $200,091 0 $200.091 PROJECT EXPENDITURES Professional Services $0 $0 Engineering /design 26,099 26,099 $26,099 Land /ROW Acquistion 0 $D Construction 173,992 173,992 $173,992 Other 0 $0 Total 0 $200,091 $200,091 0 2DO,D91 IMPACT ON OPERATING BUDGET ANNUAL OPERATING IMPACT 1 2011112 1 2012.13 1 2013114 1 2014/2015 1 201512016 1 TOTAL Projected I I I I I I $D Schedule 5 201112012 Aquatic Park Capital Projects Budget Summary Amendment Man Pa.. Project Adapted Increase Estimated 2013 to ID No. To Date 201112012 201112012 2012/2013 Completion Total Continuing Projects 1 11711 Building $0 $0 $0 $645 2 172 Newd Attractio ,90©,000 72,1510 972,151 Total Continuing Projects $2,550,000 $0 $72,151 $0 $0 $2,622,151 New Projects 173 NRH20 General Facility Improvement 2012 $D $90 DO0 $D $0 $D $90,000 Total New Projects $0 $90,000 $0 $0 $0 $90,000 Total Project Costs $2,550,000 $90,000 $72,151 $0 $0 $2,712,151 Sources of Funds Aquatic tratonure Reserve $,2050,,000 O $90,000 $72,15® o $0 $0 Certifi a esrof Obli 2,350,000 Total Sources of Funds $2,550,000 $90,000 $72,151 $0 $0 $2,712,151 Aquatic Park Capital Projects New Attraction (2011) WP1002 PROJECT DESCRIPTION & JUSTIFICATION This attraction, located in the southwest area of the facility near the Accelerator, is planned to be an "off the shelf' attraction customized for installation at NRH2O. The project revision is for the design and installation of a three -part raft raft conveyor system adjacent to the Viper waterslide to transport the rafts from the run out pool to the top of the tower. The project includes a ground level loading conveyor, a vertical conveyor and a discharge /launch conveyor at the top tower. This attraction will reach multiple audience demographics and will provide increased capacity for the park and additional experiences for guests. Each raft for the Viper raft is approximately 67" in diameter and while guests have expressed their enjoyment of the ride experience, they have also expressed frustration with carrying the large rafts up to the top of the tower. Carrying the rafts has been challenging for smaller riders and for some adults. This project will greatly increase the overall guest experience from the Viper, and will reduce the time spent to maintain the rafts at the desired air pressure. PROJECT STATUS ORIGINAL 2011112 ORIGINAL 2011112 START DATE REVISION END DATE REVISION Professional Services 1012009 1012009 1112011 11/2011 Engineering Land /ROW Acquisition Construction 1112010 1112010 0412012 04/2012 Other REVISION EXPLANATION Three options for designing the conveyor system were evaluated. The selected option provides a conveyor launch system at the top of the tower and includes the ability to place a scale directly underneath the multi person raft to ensure compliance with the 500 pound total weight limit before the raft launches. This method which is safer for lifeguards and guests requires additional funding over the adopted amount, however, annual labor savings make this the best option. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2011112 REVISION 2011112 BALANCE COST FUNDING SOURCES Cert ificates of Obligation $1,700,000 $1,700,000 $1,700,000 Reserves 200,000 72,151 272,151 $272,151 0 $0 0 $0 0 $0 Total $1,900,000 $72,151 1 $1.972,151 1 $01 $1,972.151 PROJECT EXPENDITURES Professional Services $187,000 $187,000 $187,000 Engineering /design 0 $0 Land /ROW Acquistion 0 $0 Construction 11713,000 72,151 1,785,151 $1,785,151 Other 0 $0 Total $1,900,000 $72,1511 1 972 151 0 $119 IMPACT ON OPERATING BUDGET Based on selecting option 3, an additional lifeguard would not be required, avoiding an increase in annual anticipated expenditures by $12,500. ANNUAL OPERATING IMPACT 1 2011112 1 2012113 1 2013114 1 201412015 1 201512016 1 TOTAL Projected (12,500) (12,500) (12,500) (12,500) {12,500} {$62,500} M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. C.2 ZC 2011 -06 Public Hearing and Consideration of a Request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.69 acres in the Richardson Survey at 8801 Kirk Lane - Ordinance No. 3179 [Public Hearing Continued from the January 9, 2012 Council Meeting] Presenter: John Pitstick CASE SUMMARY: The property owner and applicant, Michael Morrow, is requesting approval of a zoning change from Agricultural to R -1 -S (single family) for a 7.69 acre tract out of a 54 acre agricultural estate. A preliminary plat was approved by the Planning & Zoning Commission in conjunction with this case, creating one single family developable lot out of the existing larger unplatted tract. Mr. Morrow plans to build his personal home on this lot and leave the remaining acreage as an open agricultural area. STAFF REVIEW: The larger Morrow estate which includes a 54 acre parcel has never been zoned or platted and functions as a rural agricultural setting. A couple of previously existing residences are present at the end of a dirt access road. Much of the property is within the Little Bear Creek flood plain area. R -1 -S is typically allowed in an estate setting with a minimum of 1 acre lots. The remainder of the larger Morrow estate will likely remain undeveloped agricultural property. The 7.69 acres being rezoned has direct access to Kirk Lane which has never been dedicated to the city as public right -of -way but the city does have prescriptive rights to the paving areas. This zoning case includes a 7.45 acre tract and the remainder in the right of way directly in front of the tract along Kirk Lane. As part of the final plat approvals for this lot, the city will be acquiring the needed minimum right of way for Kirk Lane outside the paving areas in a development agreement. COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Low Density Residential" for this area. This is a rural estate setting but falls in to the low density residential category. STAFF RECOMMENDATION: Approval of ZC 2011 -06, Ordinance No. 3179 LOCATION MAP W AERIAL PHOTO PROPERTY OWNER NOTIFICATION NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION AND CITY COUNCIL ZC 2011- 06 Applicant: Michael Morrow Location: 8801 Kirk Lane You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to Consider a request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.461 acres in the Richardson Survey at 8801 Kirk Lane. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, DECEMBER 15, 201'1 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL MONDAY, JANUARY 9, 2012 Both Meeting Times: 7:00 P.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department - City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427 -6300 Fax (817) 427 -6303 Michael & Stephen Morrow 11789 Buckley Ct Woodbridge Va 22192 -5725 David Etux Shu Redelsperger 2909 L Don Dodson Dr Apt 1516 Bedford Tx 76021 -7954 Benjamin Etux Ann Loibl 8908 Kirk Ln NRH Tx 76182 -7508 Herbert Etux Debra Taylor 8916 Kirk Ln N Richlnd Hls Tx 76182 -7508 Berwyn Etux Marjorie Caswell 8900 Kirk Ln Fort Worth Tx 76182 -7508 Cristi A Etvir Ricar Figueroa 8800 Kirk Ln NRH Tx 76182 -7502 ORDINANCE NO. 3179 ZONING CASE ZC 2011 -06 AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AND REZONING A 7.69 ACRE TRACT OF PROPERTY FROM AG (AGRICULTURAL) TO R -1 -S (SPECIAL SINGLE FAMILY RESIDENTIAL) ZONING; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills are hereby amended by rezoning a 7.69 acre tract of land located in the City of North Richland Hills, Tarrant County, Texas, more particularly described in the legal description attached hereto as Exhibit A and the site plan as Exhibit B from AG (Agricultural) to R -1 -S (Special Single Family Residential) zoning. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 4: This ordinance shall be in full force and effect immediately after passage. 1-1►1111111rE.- I &-loI*]N17 -A1I►141a PASSED AND APPROVED on this 13th day of February, 2012. CITY OF NORTH RICHLAND HILLS 1_1 a 11 16 Patricia Hutson, City Secretary Oscar Trevino, Mayor 1_►:�,:t�1 ►1 =1 17:[�11111 1107 197: k51:1 r I III I XH -I I I VA George A. Staples, City Attorney APPROVED AS TO CONTENT: John Pitstick, Planning & Development Director EXHIBIT A WHEREAS Michael W. Morrow & Charlene Morrow are the owners of that certain tract of land situated in the Richardson Survey, Abstract Number 1266 in the City of North Richland Hills, Tarrant County, Texas, according to the deed to Michael W. Morrow & Charlene Marrow recorded corder Instrument No, D211282280 of the Official Public Records of Tarrant County, Texas; the subject tract being more particularly descnbed by metes and bounds as follows: COMMENCING at a Yx inch capped rebar stamped "JPH LAND SURVEYING- set at the southwest comer of the tract described in the deed to Michael W. Morrow & Stephen K. Morrow recorded in Volume 8770, Page 652 of the Deed Records of Tarrant County, Texas, said Place of Commencing being 954 varas west and 237 varas north of the southeast comer of the Richardson Survey, Abstract No. 1266; THENCE SOUTH 89 DEGREES 22 M[N[IFES 14 SECONDS EAST, with the south line of the said tract recorded in Volume 8770, Page 652 of the said Deed Records, a distance of 250.00 feet to a Mag Nail with a metal washer stamped "JPH LAND SURVEYING" recovered at the southwest comer of the tract described in the deed to Michael W. Morrow & Charlene Morrow recorded under Instrument No. D211282280 and being the PLACE OF BEGINNING; THENCE NORTH 00 DEGREES 24 MINUTES 57 SECONDS EAST (bearing basis), with the west line of the said Michael W. Morrow & Charlene Morrow tom, a distance of 954.00 feet to a'/z inch capped rebar stamped "JPH LAND SURVEYING" recovered at the northwest comer of the Michael W. Morrow & Charlene Morrow tract; THENCE SOUTH 89 DEGREES 22 MINUTES. I4 SECONDS EAST, a distance of to a'/a inch capped rebar stamped "JPH LAND SURVEYING" recovered at the northeast corner of the Michael W. Morrow & Charlene Morrow tract; THENCE SOUTH 00 DEGREES 24 MINU'T'ES 57 SECONDS WEST, a distance of 954.00 feet to a Mag Nail with a metal washer stamped "JPH LAND SURVEYING" recovered at the southeast corner of the Michael W. Marrow & Charlene Morrow tract; THENCE NORTH 89 DEGREES 22 MfNL TMS 14 SECONDS WEST, a distance of 351.20 feet returning to the Place of Beginning and enclosing 7.6916 acres. a z 1 i, f % }I J EE �r L 9 / 1; rAas Aar. psa'nScsa�wleseal + r I 1 � I .,-" ,-wn llE15ICAi1pH I { axa�aa�e f _ [I SPweTeeQ s f ZONING EXHIBIT • xexcx��.o"�, �'��� s�` s�.u"�Pr. �a n:...r �...0 a1� x. �� Meo-ni�w�ir-r �.Nr uha�ia*wr�eeY Wi. h6..frvhatr �x�'V�S�.Ge ✓� mFR�Z�' -e. yyHd A �L Su W-1. �iqux m � q� w.� uw�Lmx�xr ivs VICINDT MAP 14-1 YI- Zoning Exhibit Morrow Ranch 7.6916 acres Richardson Survey Abstract Number 1266 ON I KA L—. Hatt M WW 1IMN Terms Camty, Tae Recorded under hvnunmt lio. O.P.0.T.C.T., Ili. EXCERPT FROM THE MINUTES OF THE DECEMBER 15, 2011 PLANNING AND ZONING COMMISSION MEETING ZC 2011 -06 Public Hearing and Consideration of a Request from Michael Morrow for a Zoning Change from AG Agricultural to R -1 -S Special Single Family on 7.69 acres in the Richardson Survey at 8801 Kirk Lane Chairman Shiflet opened the Public Hearing and asked the applicant to come forward. Thad Brundrett, 315 Bailey Ave, Suite 105, Fort Worth, TX 76107 stated he was representing Michael and Charlene Morrow requesting to rezone the property from AG to R -1 -S. The desire of the Morrows is to maintain the character of the property in an agricultural type environment while building their homestead for their retirement. They currently live in Virginia and plan on coming back to North Richland Hills. This property has been in the Morrow family for generations. Mr. Morrow's business schedule did not allow him to be present at tonight's meeting. The Morrow's intend on working with the city to build a home that will add value to the area. Clayton Comstock came forward stating this zoning change request from AG to R -1 -S for 7.69 acres of a 54 acre tract owned by the same property owner but they intend to plat off this piece for new home construction. In addition the dedication of right of way will be planned for along Kirk Lane and a separate developers agreement will be taken care of at the final plat stage. Staff recommends approval of the zoning change request. Chairman Shiflet asked if anyone wished to speak for or against the request. Seeing none he closed the Public Hearing and entertained a motion. APPROVED Mark Haynes motioned to approve ZC 2011 -06 as presented, seconded by Steven Cooper. The motion as approved unanimously (5 -0). 7. PP 2011 -04 Consideration of a Request from Michael Morrow for a Preliminary Plat of Lot 1, Block 1, Morrow Ranch Addition located on 7.69 acres at 8801 Kirk Lane. Thad Brundrette came forward stating for the record the property and application is actually owned by Michael and Charlene Morrow. The balance of the property is owned by Michael and Stephen Morrow. There has been a division of this property under the local government code that allows that division. He said there has been a lot of discussion with staff relative to working out an agreement relative to right of way dedication and a more comprehensive agreement that would allow for dedication of right of way for the balance of Kirk Lane that Michael and Stephen own independent of Michael and Charlene. Clayton Comstock stated that staff has nothing to add to the request and recommends approval of this Preliminary Plat case. ❑PPROVFn Kathy Luppy motioned to approve PP 2011 -04 as presented, seconded by Mark Haynes. The motion as approved unanimously (5 -0). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. D.1 FP 2011-03 Consideration of a Request for a Final Plat and Approval of a Development Agreement from Brundrett Development Strategies, LLC. The Plat will create Lot 1, Block 1, Morrow Ranch located on 8.779 acres at 8801 Kirk Lane. Presenter: John Pitstick CASE SUMMARY: The property owner and applicant, Michael Morrow, is requesting approval of a final plat for an 8.779 acre tract out of a 54 acre agricultural estate. This plat will create one single family lot (7.45 acres after right -of -way dedication) out of the existing larger unplatted tract and will also include formal dedication of all of the required right of way for Kirk Lane of the larger 54 acre tract. A preliminary plat was previously approved by the Planning & Zoning Commission. This Final Plat is consistent with the preliminary plat. Mr. Morrow plans to build his personal home on this lot and leave the remaining acreage as an open agricultural area. Local Government Code Section 212.004 under state law allows for the subdivision of property of large undeveloped tracts into single lots with more than 5 acres in area. Under state law this is an allowable subdivision of property which leaves the remaining acreage unplatted and remaining as Agricultural. CURRENT ZONING: The rezoning of this property from Agricultural to R -1 -S (Special Single Family) is currently on the February 13 City Council agenda. THOROUGHFARE PLAN: This lot has frontage on Kirk Lane which is designated as an R2U residential local street typically with 50 feet of right of way. The existing Kirk Lane has never been formally dedicated to the city. However, the area of the pavement which has variable widths is prescriptively controlled as right of way by the City. As part of this final plat, the Morrows have agreed to dedicate the necessary right of way for the entire frontage of their property along Kirk Lane in credit for the proportional costs of roadway improvements under a development agreement (also included as part of this agenda item). Property values have been determined based on certified appraisals for right of way outside prescriptive paving areas. COMPREHENSIVE PLAN: The Comprehensive Plan depicts low density residential for this area. This plat is consistent with the plan. STAFF REVIEW 1 ROUGH PROPORTIONALITY DETERMINATION: The Subdivision will have an impact on the existing public Right -Of -Way ("ROW"). Following are the proportional costs and obligations for future curb and gutter and sidewalks for the Subdivision. Item Unit Qty. Unit Price % Assessed Total Curb & Gutter LF 1,690.94 $15.00 100% $25,364.16 Concrete Sidewalk (4' wide) SY 751.53 $33.00 100% $24,800.45 Total $50,164.55 Such amount ($50,164.55) is roughly proportionate to the proposed Subdivision. Therefore, the developer will be required to either construct the required improvements (per current minimum City standards) or assume 100% of the amount ($56,164.55) required for such infrastructure improvements. The above determination of proportionality is made pursuant to Section 212.904, Texas Local Government Code by the undersigned professional engineer in the employ of the City of North Richland Hills, licensed by the State of Texas. As previously mentioned the rough proportionate value listed above will be credited against an appraised value of land for needed minimum right of way for Kirk Lane outside the paving areas in a development agreement as part of a final plat. DEVELOPMENT AGREEMENT: Along with the platting of the 8.8 acre tract, the Morrows would like to dedicate their share of Kirk Lane in lieu of any requirements that the Rough Proportionality Determination ( "RPD ") would have towards both the proposed Lot 1 and the unplatted balance of their property (approximate 45 acres) for roadway infrastructure improvements. After the right -of -way dedication the platted lot will be 7.45 acres. The Morrows have provided an appraisal of the property to be dedicated as Kirk Lane. Based on this appraisal, the value of the portion of Kirk Lane ROW that is not currently paved is $51,006. This amount is very close to the RPD for roadway infrastructure improvements ($56,164.55) that would be anticipated if the entire 54 acre Morrow property was to be platted. Therefore, it would be reasonable to waive future RPD roadway infrastructure improvements in exchange for obtaining Kirk Lane ROW now. The attached Development Agreement provides for this waiver in exchange for the dedication. Additionally, this Development Agreement has been reviewed by the City Attorney and he has determined that it is acceptable. STAFF RECOMMENDATION: Approval of final plat for Lot 1, Block 1, Morrow Ranch Addition - FP 2011 -03 and the Agreement Relating to Infrastructure Improvements [for the] Plat of Block 1, Lot 1 of the Morrow Ranch Addition. Ci �nI7 LOCATION MAP AERIAL PHOTO - - 11 irk Ln FINAL PLAT ..`..� i ...... � s w...."..- �� 4arr,.i'� .r.s•.re ... � �.....,e..n..,.,.,r +w.ee.�ti w�,� v wow bps � •�...v. --,w � .r.., +i �� s.,e. w.. M . nanr�..r...._.- r....,.u,.nr�,.. ®.._...ems n.yz ".N ..w. -Yk '°a•m �� n omasnw.ma .xuwse,sir v. .....0 _ 4 wewwermiaa. r.w n:xus w�wnn' rnr ._.- .e.._e.. i P i .. �•. r...w..e m � ,�,.....,.. � _ .�•,..... sms.n r.... as rns.e..� LOT i I —{ t; NKH Final Plat KA Rti .n ._ _. -- - - - - -- - - - - -_ -- - - - -- Morrow Ranch �...H.. c;; ,.. 8 774 acres Richardson Surrey >� A gym:: Abstract Number 1266 tea... a.. e esmKi't1Z.K`*R&I.W[rn4r� w—Y.T.. d- ma 11— a r�w«euvvmemno. AGREEMENT RELATING TO INFRASTRUCTURE IMPROVEMENTS PLAT OF BLOCK 1, LOT 1 OF THE MORROW RANCH ADDITION TO THE CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS THIS AGREEMENT, entered into this day of February, 2012, by and between the City of North Richland Hills, Texas, a municipal corporation, hereafter referred to as "City;" and Stephen K. Morrow and Michael W. Morrow, as co- tenants of certain land in Tarrant County, Texas herein described ("Morrow Brothers "), and Michael W. Morrow and Charlene Morrow, husband and wife as owners of a tract in Tarrant county Texas as herein described for which a plat is being submitted to the City for approval ( "New Residential Tract Owners ") whose addresses for purposes hereof is 8809 Kirk Lane, North Richland Hills, Texas 76182, J11►I MIS . WHEREAS, Morrow Brothers have heretofore conveyed unto the New Residential Tract Owners, the surface estate only of 7.6916 acres ( "New Residential Tract ") as described by metes and bounds in a Warranty Deed filed of record in the Official Public Records of Tarrant County, Texas under Instrument No. D211282280 ("Deed to New Residential Tract') being a parcel of land conveyed out of that certain tract of land comprised of 54.656 acres, more or less, located in the Stephen Richardson Survey, A -1266, Tarrant County, Texas, described in a deed of record in the Official Public Records of Tarrant County, Texas under Instrument No. D211246230 (the "Morrow Brothers Co -Owned Tract'); WHEREAS, New Residential Tract Owners have submitted to City for approval, execution, and recordation a plat covering the New Residential Tract which is therein identified as Lot 1, Block 1, Morrow Ranch Addition to the City of North Richland Hills, Tarrant County, Texas, located on 7.69 acres at 8801 Kirk Lane, (hereafter referred to as "the Plat") a representation of which (also showing the location of land to be made subject to a Right of Way Deed as below described) is attached hereto as Exhibit "A "; WHEREAS, the City has fully considered the Plat and the City's need for a dedication deed to establish the City's ownership of approximately 1.324 acres (57,678 SF, more or less), which has previously been used by the City for a public roadway, WHEREAS, the City is willing to approve, execute, and accept the Plat for recordation upon and in exchange for the execution and delivery by Morrow Brothers and the New Residential Tract Owners of this Agreement and the concurrent execution and delivery by Morrow Brothers and New Residential Tract Owners of the form of Right of Way Deed conveying, for public street purposes, the surface estate only (all mineral estate therein being reserved by Morrow Brothers) in and to approximately 1.324 acres (57,678 SF, more or less), as described in the form of deed attached hereto as Exhibit "B" ('Kirk Lane Dedication Deed'); WHEREAS, the City and Morrow Brothers and the New Residential Tract Owners mutually acknowledge and agree that the consideration to be exchanged by the parties reflects a reasonable resolution of any claims of Morrow Brothers and the New Residential Tract Owners for the City's prior use of privately owned land to be conveyed by the Kirk Lane Dedication Deed and that the terms and provisions hereof protect the affected private property interests and promote and enhance the public welfare. NOW THEREFORE, in consideration of the premises and the mutual covenants herein contained, it is agreed as follows: 1. Concurrently with execution of this Agreement by the City and the date of the City's approval, execution and acceptance of the Plat for recordation, the Morrow Brothers and the New Residential Tract Owners shall execute and deliver to the City the Kirk Lane Dedication Deed in the form attached hereto as Exhibit "B," conveying to the City the right of way therein described and depicted covering the surface estate only of 1.324 acres (57,678 SF, more or less). 2. The aggregate monetary value to the City of the stipulated release of claims and the execution and delivery by Morrow Brothers and the New Residential Tract Owners of the Kirk Lane Dedication Deed on the terms hereof and in the form attached hereto as Exhibit "B" is stipulated to be a sufficient consideration for the City's agreement evidenced hereby that: (i) the New Residential Tract owners shall have no obligation to install infrastructure improvements, or pay or secure costs therefor or fees in lieu thereof, including but not limited to those pertaining to any roadway or curb or gutter infrastructure improvements as described in §212.904, Texas Local Government Code, in connection with the approval, execution and acceptance of the Plat for recordation, (ii) the New Residential Tract Owners shall be deemed forever discharged from any otherwise applicable future obligation to install infrastructure improvements, or pay or secure costs therefor or in lieu thereof, including but not limited to those pertaining to any roadway or curb or gutter infrastructure improvement as described in §212.904, Texas Local Government Code, as a result of existing residential or agricultural uses made by said parties. (iii) there will be no required rough proportionality infrastructure improvements or assessments required or imposed by the City for the unplatted portion of the larger tract owned by the Morrow Brothers as a result of: a) the approval of the Plat , b) the existing residential and agriculture use thereof, c) the use or maintenance of Kirk Lane, and/or d) the installation, construction, use or maintenance of any municipal infrastructure improvement(s) installed or constructed within the right of way for Kirk Lane, and (iv) any rough proportionality infrastructure improvements or assessments required or imposed by the City at any future time in connection with its approval of any development proposal or plat of lands within the unplatted portion of the larger tract owned by the Morrow Brothers shall be: a) subject to the exclusions itemized in foregoing clause (iii), which shall be deemed to run with the land; and b) limited to the municipal infrastructure improvements for water, sanitary sewer, stormwater and drainage improvements to be installed and utilized within the subject development area, unless the requested approval is for a use other than single family residential or agricultural use. Executed on the date first above written. Stephen K. Morrow, co- tenant with Michael W. Morrow 8809 Kirk Lane North Richland Hills, TX 76182 NEW RESIDENTIAL TRACT OWNERS: Michael W. Morrow 11789 Buckley Court Woodbridge, VA 22192 Michael Morrow, co- tenant with Stephen K Morrow 11789 Buckley Court Woodbridge, VA 22192 Charlene Morrow 11789 Buckley Court Woodbridge, VA 22192 CITY OF NORTH RICHLAND HILLS M. Mark Hindman, City Manager City's Mailing Address: 7301 N.E. Loop 820 P.O. Box 820609 North Richland Hills, Texas 76182 STATE OF TEXAS § COUNTY OF TARRANT § APPROVED AS TO FORM AND LEGALITY George A. Staples, Attorney ACKNOWLEDGMENTS This instrument was acknowledged before me this day of January, 2012 by Michael W. Morrow. Notary Public, State of Texas My Commission Expires: STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me this day of January, 2012 by Stephen K. Morrow. Notary Public, State of Texas My Commission Expires: STATE OF TEXAS § § COUNTY OF TARRANT § This instrument was acknowledged before me this day of January, 2012 by Michael W. Morrow and Charlene Morrow. Notary Public, State of Texas My Commission Expires: STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on this day of January, 2012 by Mark Hindman, City Manager of the City of North Richland Hills, Texas, who acknowledged to me that he executed the same for the purposes and consideration, and in the capacity therein expressed, as the act and deed of such municipality. Notary Public My Commission Expires: EXHIBIT "A" Proposed Plat of Lot 1, Block 1, Morrow Ranch Addition to the City of North Richland Hills, Tarrant County, Texas, located on 7.69 acres at 8801 Kirk Lane t Ts Perkins Drive. Pr Kirk Road [� oil f z � PIT E H Q a � 8y sr mrm �1 H �s n `3 x 8 W is S"'VIVE 46191' ' wistiai a N �.m esa vr�m».wioe c IW46411:11 =11%i Form of Dedication Deed CITY OF NORTH RICHLAND HILLS, TEXAS RIGHT -OF -WAY DEED STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS THAT WHEREAS, by instrument of record under Instrument No. D211282280, Stephen K. Morrow and Michael W. Morrow, as tenants -in- common ("Morrow Brothers ") previously conveyed unto Michael W. Morrow and Charlene Morrow, husband and wife, the surface estate only of a 7.64 acre parcel out of 54.656 acres owned by Morrow Brothers in the Richardson Survey, Abstract Number 1266, Tarrant County, Texas; WHEREAS, Morrow Brothers and Michael W. Morrow and Charlene Morrow, husband and wife, have entered into a certain Agreement Relating to Infrastructure Improvements - Plat of Block 1, Lot 1 of the Morrow Ranch Addition to the City of North Richland Hills, Tarrant County, Texas, ( "Infrastructure Agreement ") related to a plat for Lot 1, Block 1, Morrow Ranch Addition to the City of North Richland Hills, Tarrant County, Texas, located on 7.69 acres at 8801 Kirk Lane; For and in consideration of the stipulations and covenants of the City of North Richland Hills, a municipal corporation of Tarrant County, Texas, (the "City") contained in the Infrastructure Agreement and other good and valuable consideration, and upon all of the terms and conditions thereof and hereof, Morrow Brothers and Michael W. Morrow and Charlene Morrow, husband and wife, collectively as "Sellers" herein hereby grant, sell and convey to the City, as "Buyer," a perpetual right -of -way for the purpose of constructing, improving, widening, maintaining and using a public street with drainage facilities as may be required and the firrther rights to construct, improve, operate and maintain water, sewer, or other public utilities in, under or upon said right -of -way, covering the surface estate only in a strip of land consisting of 1.324 acres (57,678 SF more or less) as shown on the Plat attached as Part 1 and as described by metes and bounds in Part 2 of Exhibit "A" hereto. SEE ATTACHED EXHIBIT "A" All demands of the Seller have been resolved on the terms and conditions mutually agreed between Seller and Buyer as set forth in the Infrastructure Agreement. Grantor binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee, its successors and assigns against every person whomsoever lawfiilly claiming or to claim the same or any part thereof, except as to the reservations from and exceptions to conveyance and warranty contained herein as follows: i) the exception from this conveyance and the reservation by Morrow Brothers herein of all oil, gas and other minerals in under and that may be produced from the property herein conveyed and ii} the rights and obligations establishes under valid and subsisting easements, oil and gas leases and other instruments of record in Tarrant County Texas. To have and hold the same perpetually to the City of North Richland Hills and its successors and assigns forever. Executed this the day of , A.D., 20 SELLER Morrow Brothers: Stephen K. Morrow, co- tenant with Michael W. Morrow 8809 Kirk Lane North Richland Hills, TX 76182 Michael W. Morrow and Charlene Morrow, husband and wife: Michael W. Morrow 11789 Buckley Court Woodbridge, VA 22192 ADDRESS OF GRANTEE: City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, TX 76180 STATE OF TEXAS § COUNTY OF TARR ANT § Michael Morrow, co- tenant with Stephen K Morrow 11789 Buckley Court Woodbridge, VA 22192 Charlene Morrow 11789 Buckley Court Woodbridge, VA 22192 ACKNOWLEDGMENTS This instrument was acknowledged before me this day of January, 2012 by Michael W. Morrow. Notary Public, State of Texas My Commission Expires: STATE OF TEXAS f l 11► I I b a[ i l O l 111:1 : �. t. V Y 1 This instrument was acknowledged before me this Stephen K. Morrow. STATE OF TEXAS day of January, 2012 by Notary Public, State of Texas My Commission Expires: This instrument was acknowledged before me this day of January, 2012 by Michael W. Morrow and Charlene Morrow. Notary Public, State of Texas My Commission Expires: N1 ;WIDI:4 SDIK41N111af2114 1W10N12 rCod City of North Richland Hills Attn: City Secretary 7301 N.E. Loop 820 North Richland Hills, TX 76180 Exhibit "A" to Right of Way Deed — Part 1 Perkins Ikive. 4^� if if p v e r,, y bo u 5� a � - �` L y Kirk.Road C. $ n �z z� R N r n 3 i%N 6 � 1 wwn ,.p v 9 zcgl ig 9 s V V {? s S w z u A e ad CA CD SO°31'53 "E 441.91' NNNQ 9 C M.Rdd4. InYr�mtaC I74Q7 mN O .ri Inekimw NM)45W06 ©P.R.T.C,T. �. Exhibit "A" to Right of Way Deed — Part 2 FIELD NOTES to that certain tract situated in the Richardson Survey, Abstract Number 1266 in the City of North Richland Hills, Tarrant County, Texas, said tract being a portion of the tract described in the deed to Michael W. Morrow & Charlene Morrow recorded under Instrument No. D211282280 of the Official Public Records of Tarrant County, Texas and the tract described in the document to Stephen K. Morrow & Michael W. Morrow recorded under Instrument No. D2 1 1 246230 of the said Official Public Records; the subject tract being more particularly described by metes and bounds as follows: Beginning at a found '/2 inch capped rebar stamped "MOAK SURVEYING' found at the southwest corner of the tract described in the document to Stephen K. Morrow & Michael W. Morrow (hereinafter referred to as the "Morrow Brothers Tract ") recorded under Instrument No. D211246230 of the said Official Public Records, said Place of Commencing being 950 varas west and 237 varas north of the southeast corner of the Richardson Survey, Abstract No. 1266, THENCE NORTH 00 DEGREES 24 MINUTES 57 SECONDS EAST, with the west line of the said Morrow Brothers Tract, a distance of 25.00 feet to a set 1h inch capped rebar stamped "JPH LAND SURVEYING" (hereinafter referred to as "CRS "); THENCE NORTH 89 DEGREES 47 MINUTES 12 SECONDS EAST, through the interior of the Morrow Brothers Tract, a distance of 250.02 to a CRS in the west line of the tract described in the deed to Michael W. Morrow & Charlene Morrow (hereinafter referred to as the "New Residential Tract ") recorded under Instrument No. D211282280 of the said Official Public Records; THENCE NORTH 89 DEGREES 47 MINUTES 12 SECONDS EAST, through the interior of the said New Residential Tract, a distance of 80.91 feet to a CRS; THENCE SOUTH 89 DEGREES 11 MINUTES 03 SECONDS EAST, continuing through the interior of the New Residential Tract, a distance of 270.31 feet to a CRS set in the east line of the New Residential Tract; THENCE through the interior of the Morrow Brothers Tract the following calls: 1. SOUTH 89 DEGREES 11 MINUTES 03 SECONDS EAST, a distance of 210.27 feet to a CRS; 2. SOUTH 87 DEGREES 58 MINUTES 40 SECONDS EAST, a distance of 149.45 feet to a CRS; 3. SOUTH 89 DEGREES 27 MINUTES 13 SECONDS EAST, a distance of 206.77 feet to a CRS at the tangent beginning of a curve, concave to the northwest, having a radius of 150.00 feet and a delta angle of 47 DEGREES 30 MINUTES 33 SECONDS; 4. In a northeasterly direction, with the arc of the said curve, an arc length of 124.38 feet to a CRS at the tangent end of the said curve, being the tangent beginning of a compound curve, concave to the northwest, having a radius of 50.00 feet and a delta angle of 40 DEGREES 40 MINUTES 48 SECONDS; 5. In a northerly direction, with the arc of the said compound curve, an arc length of 35.50 feet to a CRS at the tangent end of the compound cu rve, 6. NORTH 02 DEGREES 20 MINUTES 54 SECONDS EAST, a distance of 236.54 feet to a CRS at the tangent beginning of a curve, concave to the southeast, having a radius of 225.00 feet and a delta angle of 32 DEGREES 21 MINUTES 57 SECONDS; 7. In a northeasterly direction, with the arc of the said curve, an arc length of 127.10 feet to a CRS at the non - tangent end of the said curve and in the east line of the Morrow Brothers Tract, THENCE SOUTH 00 DEGREES 31 MINUTES 53 SECONDS EAST, with the perimeter of the Morrow Brothers Tract, a distance of 461.91 feet to a drill hole set in concrete at the southeast corner of the Morrow Brothers tract; THENCE NORTH 89 DEGREES 22 MINUTES 14 SECONDS WEST, with the south line of the Morrow Brothers Tract, a distance of 744.92 feet to a Mag Nail with a metal washer stamped "JPH LAND SURVEYING" set (hereinafter referred to as "MNS ") at the southeast corner of the New Residential Tract; THENCE NORTH 89 DEGREES 22 MINUTES 14 SECONDS WEST (bearing basis), with the south line of the New Residential Tract, a distance of 351.20 feet to a MNS at the southwest corner of the New Residential Tract; THENCE NORTH 89 DEGREES 22 MINUTES 14 SECONDS WEST, with the south line of the Morrow Brothers Tract, a distance of 250.00 feet returning to the Place of Beginning and enclosing 1.324 acres (57,678± square feet). Jewel Chadd Registered Professional Land Surveyor No. 5754 January 23, 2012 2011.032.001 EXCERPT FROM THE MINUTES OF THE FEBRUARY 2, 2012 PLANNING AND ZONING COMMISSION MEETING FP 2011 -03 Consideration of a Request from Brundrett Development Strategies, LLC for a Final Plat to create Lot 1, Block 1, Morrow Ranch located on 8.779 acres at 8801 Kirk Lane. Clayton Comstock said this item came to the Planning and Zoning Commission previously for the preliminary plat and zoning change to R -1 -S. The final plat proposed tonight is consistent with the preliminary plat and staff recommends approval. The final plat does also dedicate more right of way than proposed. Chairman Shiflet asked about the value of the right of way versus the rough proportionality and how close did they turn out? Greg VanNieuwenhuize said $835.45 roughly, it is almost completed and in the hands of the attorneys. John Pitstick said there is a development agreement that establishes that credit as part of the trade -off for the rough proportionality fees for dedication. He said the zoning change, preliminary plat and final plat will all go to the next City Council meeting. Thad Brundrett carne forward representing Mike and Charlene Morrow as presented by staff with the intent of the plat to allow the Morrow's to create an estate lot. Mike and Stephen Morrow inherited the property from their parents and it has been in the family for over 100 years and the goal is to come back and live on the property and maintain the rural character and setting. APPRnVFn Bill Schopper motioned to approve FP 2011 -03, seconded by Don Bowen. The motion as approved unanimously (5 -0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. E.0 PUBLIC WORKS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. E.1 PW 2012 -004 Grant an Easement located within the Snow Heights Addition (Block 25, Lots 1 R & 2A) to Atmos Energy Corporation Presenter: Gregory Van Nieuwenhuize Summary: The City Council is being asked to grant an easement to Atmos Energy Corporation ( "Atmos ") across two (2) lots that the City owns at the southeast corner of the intersection of Loop 820 and Rufe Snow Drive. General Description: The lots are legally described as Lots 1 R & 2A of Block 25 of the Snow Heights Addition. With the reconstruction /widening of Loop 820, these lots are poised to be desirable to the development community. In reviewing the sizes of these lots, the location of their lot lines, layouts, easements, etc., staff noted that an existing easement dedicated to the Lone Star Gas Company (now Atmos) was going to be a hindrance to potential future development on the lots. Staff contacted Atmos to see if Atmos would be amicable to relocating this easement and their corresponding infrastructure within this easement to a different location on the lots. Due to the gas pipeline within this easement being relocated because of the widening of Loop 820, Atmos was willing to relocate their pipeline and easement as long as these relocations would not increase their cost responsibilities. Staff proposed a location that will allow the subdividing of the lots into at least three (3) lots, all of which are more conducive to development than the current lot configuration. The proposed new easement location will not increase the costs to Atmos or the City — except for the cost of a survey services (necessary for drafting the legal description of the proposed easement location). The proposed easement location has been reviewed and approved by Atmos, TxDOT and their Loop 820 contractor. The existing and proposed location of this easement is shown on the attached Exhibit "A ". The City Attorney has reviewed and approved the proposed easement instrument. This instrument is attached herewith as Exhibit "B ". Upon execution of the easement instrument and the relocation of Atmos' gas pipeline, Atmos has agreed to abandon /vacate that portion of the existing easement that traverses the lots. Recommendation: Grant the Easement indicated as Exhibit "B" to Atmos Energy Corporation. 1 Exhibit "A" Existing and Proposed Easement Locations 4 09 +6 013+ Exhibit "B" Proposed Easement Instrument Atmos Energy Corporation Easement North Richland Hills Tarrant County =-Alt- 1]4IJ14► III r -A1►INlN cc] i111i0];RIAT11 A THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF TARRANT § That the CITY OF NORTH RICHLAND HILLS, hereinafter called "Grantor," whether one or more, for and in consideration of Ten and No /100 Dollars ($10.00) and other valuable consideration to Grantor in hand paid by ATMOS ENERGY CORPORATION, a Texas corporation, 5420 LBJ Freeway, Suite 1800, Dallas, Texas 75240, hereinafter referred to collectively as "Grantee ", has granted, sold and conveyed and by these presents does grant, sell and convey unto said Grantee, their successors and assigns, an easement and right -of -way for gas supply, supporting structures, conduits, underground gas pipelines, cathodic protection equipment, aerial markers, and all necessary or desirable appurtenances over, under, through, across, and upon Grantor's land described as follows: See Exhibit "A" and Exhibit "B" attached hereto and made a part hereof for all purposes. Together with the right of ingress and egress along and upon said easement and right -of -way and over and across Grantor's adjoining properties for the purpose of and with the right to construct, inspect, maintain, operate, repair, remove, replace, reconstruct, abandon in place, and to change the size and capacity of said pipelines all within the easement. The right to prevent construction of, within the easement area, any and all buildings, structures or other obstructions which, in the sole judgment of Grantee, may endanger or interfere with the efficiency, safety, and/or convenient operation of said pipelines and their appurtenances, and the right to trim or remove trees or shrubbery within, but limited to, said easement area, to the extent in the sole judgment of Grantee, as may be necessary to prevent possible interference with the operation of pipelines or to remove possible hazard thereto. Grantor shall not make changes in grade, elevation or contour of the land or impound water within the easement area as described above without prior written consent of Grantee. Grantor reserves the right to pave and use the land within the above described easement area for purposes not inconsistent with Grantee's use of such property, provided such use shall not, in the sole judgment of Grantee, interfere with the exercise by Grantee of the rights hereby granted. Grantee consents to the pavement of the easement and its use by Grantor and to its use for road purposes. TO HAVE AND TO HOLD the above described easement and right -of -way unto the said Grantee, its successors and assigns, until all of such pipelines shall be abandoned, and in that event said easement and right -of -way shall cease and all rights herein granted shall terminate and revert to Grantor or Grantor's successors, legal representatives and assigns; and Grantor hereby binds itself, its successors, legal representative and assigns, to warrant and forever defend the above described easement and right -of -way unto Grantee, its successors and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof. EXECUTED this day of , A.D. 20_ GRANTOR: City of North Richland Hills Title: STATE OF TEXAS § COUNTY OFTARRANT § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared , known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and considerations therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, on this the day of , A. D. 20_. Notary Public in and for the State of Texas My Commission Expires: Print Name: EXHIBIT]]A ]T D'THIS SURVEY ESCRIP ON WHICH IS MADE A PMT DOF BY A THIS FlDOCUMENT' �1 1 L 111 ���iii TNTERSTATE HIGHWAY LOOP 820 � A NYEWIE NMW Ppir-0F -WAY Point Of 13egidrLa yr� y +� & x w>F 3xo.ti P PPiP per. sor. w ,ow nos- o� -.w f PointDfComaimmomt z ` } 4400 0 -2328 OF AN ACRE ^ (90.792 $0. FT. + / -) aaM- No IMPPOWWINM S1M REMAINDER OF � LOT 2 SLOU 25 G SNOW HEIGHTS ADDITION p a LOT ! -1{ BLOCK 25, 2 SNOW HEIGHTS ADDITION rn•� Pv e 0.3317ACRETRACT - 5 89 °3830'E 589.I8' dk, °fii�,'PV... J � 30 599.3H 4ka� g s muc'A1O a ,o o o c, ALL PROPERTY CORNERS SP Mk MMON APE 1/2 IMH CAPPED STEEL RM STM U `wm Sm INC' LKIHS WTM OTHMVISE SCALE EXHIBIT SHOWING A VARIABLE WIDTH ATMOS ENERGY EASEMENT CROSSING LOT I -R, BLOCK 25, SNOW HEIGHTS ADDMON AND ALSO CROSSING A 0.3327 ACRE TRACT OF LAND SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT NO. 1666, CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS. I hereby certify that this plat Is an accurate representation of an actual survey made on the ground this date under my supervision of the above described tract and the boundary lines, corners and dimensions shown are as Indicated and that thTs survey con Forms Nlth the Professional and Technical Standards of the Texas Board of Professional Land Surveying Practices Act revised in Juiy of 2010. PAGE 1 OF 2 John . Morgan, R.P.L.S. No. 488 REVISED 01 -20 -2012 Scale 57 IC Moak a rrs, Me. LEGEND UCENSEd;bTA E AND RE[�lSTERED ■ FCil1N❑ STEEL ROD PROFES, fO LEYpRB G SET CAPPED STEEL FOOD JOHN W. MORGAN Texai • N ' �ieS F�rtaona:y Nevada + CROSS CUT IN CONCRETE 54.88 ° fr 4. CROSS STEEL PIPE 1105 cheek SP ger RuaQ�1}e9v�ile. Texas 76034 Metro 817 - -72I1 •'!'s 8 - 233-0401 C FOUND BOIS D ARC STAKE 11— OVERHEAD UTILITY LINE www,mosks��e;are.wm >i--- CENTERLINE FENCE COORI31NATEFILE 11-051 Date 01- 78.2012 Jo17# 77- p57Eli EXHIBIT 91B SURIS FIELD PLAT NOTE WH CH i5 CMADE 9A PART OF THIS DOCUMENT" FIELD NOTE DESCRIPTION ALL that certain tract or parcel of land situated in the W. W. WALILACE SURVEY, ABSTRACT N0, 1606, Tarrant County, Texas and being a portion of Lot 1 -R, Block 25, SNOW HEIGHTS ADDITIONr an Addition to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -208, Page 89, Plat Records, Tarrant County, Texas and also a portion of a tract described in Deed to the City of North Richland Hills as recorded in Volume 3907, Page 574 of the Deed Records, Tarrant County, Texas and being more particularly described by metes and bounds as follows: COMMENCING at a 1/2 inch steel rod found for the northeast comer of Lot 2, Block 25, SNOW HEIGHTS ADDMON to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -130, Page 55 of said Plat Records, also being In the westerly boundary line of said Lot 1 -R: Thence North 00 degrees 01 minutes 57 seconds West with said westerly boundary line, 54.74 feet to the northwest corner of said Lot 1 -R, being in the southerly right -of -way line of Interstate Highway Loop 824; THENCE North 89 degrees 49 minutes 34 seconds East with the northerly boundary IIre of said Lot 1 -R and said southerly right -of -way line, 320.11 feet to the POINT OF BEGINNING of the herein described tract; THENCE North 89 degrees 49 minutes 34 seconds East with said northerly boundary line and said southerly right -of -way line, 15.00 feet; Thence South 00 degrees 01 minutes 57 seconds East departing said southerly right -of -way line, 286.71 feet; Thence North 89 degrees 38 minutes 30 seconds West, at 23.50 feet north of, and parallel to the southerly boundary line of said Lot 1 -R and said City of North Richland Hills tract, at 335.12 feet passing the sa €d westerly boundary line of Lot 1 -R, 599.38 feet to the easterly right -of -way line of We Snow Drive (a variable width right -of -way); Thence North 01 degrees 04 minutes 16 seconds East with said right -of -way line, 10.00 feet; Thence South 89 degrees 38 minutes 30 seconds East, 584.18 feet; THENCE North 00 degrees 01 minutes 57 seconds West, 276.57 feet the PLACE OF BEGINNING and containing 0.2328 acres of land, mare or less as surveyed by Moak Surveyors, Inc.. -yrY� FIELD NOTE DESCRIPTION FOR A VARIABLE WIDTH ATMOS ENERGY" EASEMENT CROSSING LOT 1 -R, BLOCK 25, SNOW HEIGHTS ADDrTION AND ALSO CROSSING A 0.3327 ACRE TRACT OF LAND SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT NO. 1606, CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS. I hereby certify that this plat is an accurate representation of an actual survey made on the ground this date under my supervision ofthe above described tract and the boundary lines, comers and dimensions shown are as indicated and that this survey conforms with the Professional and Technical Standards of the Texas Board of Professional Land Surveying Practices Act revised in July of 2010. John , Morgan, R.P,L. �15488 PAGE 2 OF 2 REVISED 01-20-2012 M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. F.0 GENERAL ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. F.1 PU 2012 -006 Authorize the City Manager to execute a contract to lease- purchase required digital radio equipment Presenter: Jimmy Perdue Summary: This item is to authorize the City Manager to execute a Lease Purchase agreement with Motorola, not to exceed $722,137.66 to lease- purchase the remaining required P25 digital flash upgrades and upgrade dispatch console equipment to be compatible with the Fort Worth radio system. General Description: Since 1991, the City of North Richland Hills has been part of the Fort Worth Public Safety Radio System. In FY 2010/2011 the Fort Worth City Council approved the upgrade of the radio system to a modern digital system. This upgrade was necessitated due to the age of the radio system and the system can no longer be serviced after 2014. The new digital radio system will be fully operational in December 2014. To continue to be part of the Fort Worth radio system, a few changes need to occur to the radio equipment owned by the City of North Richland Hills. Currently large discounts are available to the City of Fort Worth radio system users to assist with the transition to the digital system. These discounts are effective through March 2012. One of the changes needed is the addition of flash P25 software to the remaining 180 Public Safety radios owned by the City of North Richland Hills. Previously, 90 of these flashes were purchased with savings. This item seeks approval to purchase the 180 remaining flashes at a deeply discounted price. The count of 180 radios does include radios that will be moving from other partner cities, as part of the dispatch consolidation project These expenses will be included in our cost sharing model. This software is proprietary to Motorola and must be added for the radios to work with the digital system. These radios will still work with all of our neighboring cities. The second change that needs to be made is to upgrade the dispatch consoles. The consoles need to be changed to the digital equipment and all of the equipment will be installed while maintaining full functionality and operability of the current radio system. The cost of the console upgrade will be shared with our consolidation partners. The cost breakdown for the console upgrade will be 50% North Richland Hills and approximately 33% Haltom City and 17% Richland Hills. Watauga equipment has already been converted. The lease is a five (5) year agreement that covers the full cost of both the flashes and the console upgrades. The first lease payment of $152,800.89 will not be due until 12 months from the date of contract execution. The contract allows for the early payment of any portion of the contract without affecting the remaining balances. Staff will be evaluating the opportunities for early payment through budgetary savings or reallocation of existing funds. In addition the remaining balances will be included in the FY 2012/2013 budget as line item expenditure with appropriate revenue from our partner cities. Recommendation: Authorize the City Manager to execute a contract with Motorola in an amount not to exceed $722,137.66 for required P25 digital radio flashes and console upgrades. Proposal for North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Data Restrictions This proposal is considered Motorola confidential and restricted. The proposal is submitted with the restriction that it is to be used for evaluation purposes only, and is not to be disclosed publicly or in any manner to anyone other than those employed by North Richland Mills, Texas required to evaluate this proposal without the express permission of Motorola Solutions, Inc. MOTOROLA and the Stylized M Logo are registered in the U.S. Patent & Trademark Office. All other product or service names are the property of their respective owners. © Motorola Solutions, Inc. 2012 1507 LBJ Freeway, Ste 700, Famiers Branch, TX 75234 11r 070ROLA SOLUTIONS Motorola solutions, lno. 1567 LBJ Freeway, Suite 700 Farmers Branch, TX- 75234 January 31, 2012 Mr. Sean Hughes EMIHS Coordinator North Richland Hills 7202 Dick Fisher Drive North North Richland Hills, Texas 76180 RE: MCC 7500 Console Upgrade and P25 Flash Project Dear Mr. Hughes: Telephone: +1 972.277.4656 Fax: +1 972.277.4581 Motorola Solutions, Inc. ( "Motorola") is pleased to have the opportunity to provide the City of North Richland Hills with quality communications equipment and services. The Motorola project team has taken great care to propose a solution to address your needs and provide exceptional value. Motorola's solution includes a combination of hardware, software, and services. Specifically, this solution is for the P25 flash kits for existing XTSIXTL Portable and Mobile for P25 communications and the MCC 7500 Consoles for Dispatch. This proposal is subject to the terms and conditions of the enclosed System Purchase Agreement ( "SPA "), and shall remain valid for a period of thirty (30) days from the date of this cover letter. NRH may accept the proposal by delivering to Motorola the signed SPA. Motorola would be pleased to address any concerns NRH may have regarding this proposal. Any questions can be directed to your Motorola Representative, Jake Price at 972 -904 -9131. We thank you for the opportunity to furnish NRH with our solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in th. communications industry. Sincerely, MOTOROLA SOLUTIONS, tC /and 13clwar I Fuerst Motorola Solutions Sal vices, Inc. Vice President North America Government Markets Section 1. System Description ......................................................... ............................... 1 -1 1.1 Introduction .............................................................................. ............................... 1 -1 1.2 Infrastructure System Description ........................................... ............................... 1 -2 1.2.9 Dispatch Center ................................................................. ............................... 1 -3 1.2.2 Subscribers ........................................................................... ............................1 -5 1.2.3 Space Requirements ......................................................... ............................... 1 -6 1.2.4 Electrical Power and Environmental Requirements .......... ............................... 1 -6 1.2.5 Network Transport ............................................................. ............................... 1 -7 1.2.6 Fallback Operation ............................................................ ............................... 1 -8 1.2.7 System Cutover Plan ......................................................... ............................... 1 -9 1.3 System Acceptance Test ......................................................... ............................... 1 -9 1.3.1 Acceptance Testing Overview ......................................... ............................... 1 -10 1.3.2 Proposed Acceptance Test Procedures .......................... ............................... 1 -10 1.3.3 Conducting Tests ............................................................ ............................... 1 -10 1.4 Console Systems and Associated Components ................... ............................... 1 -10 1.4.1 MCC 7500 System Features ........................................... ............................... 1 -11 1.4.2 Integrated with the ASTRO 25 Network .......................... ............................... 1 -12 1.4.3 Proven Graphical User Interface ..................................... ............................... 1 -12 1.4.4 Agency Partitioning ......................................................... ............................... 1 -13 1.4.5 Centralized Network Configuration and Fault Management .......................... 1 -13 1.4.6 Dispatch Console Hardware ............................................ ............................... 1 -15 1.4.7 Operator Position Components ....................................... ............................... 1-16 Section2. Equipment List ................................................................. ............................... 2 -1 This page left intentionally blank ................................................... ............................... 2 -2 2.1 Console Equipment ................................................................. ............................... 2 -3 2.2 Subscriber Flash Upgrades ..................................................... ............................... 2-6 Section 3. Statement of Work ........................................................... ............................... 3 -1 3.1 Phases and Tasks ................................................................... ............................... 3-1 3.1.1 Contract/Project Initiation .................................................. ............................... 3 -2 3.1.2 Design Review ................................................................... ............................... 3 -4 3.1.3 Order Processing .............................................................. ............................... 3 -5 3.1.4 Manufacturing ....................................................................... ............................3 -B 3.1.5 Civil Work .......................................................................... ............................... 3 -6 3.1.6 Equipment Installation ....................................................... ............................... 3 -7 3.1.7 System Optimization ......................................................... ............................... 3 -8 3.1.8 Acceptance Testing ........................................................... ............................... 3 -9 3.1.9 Subscriber Installation ..................................................... ............................... 3 -10 3.1.10 Project Finalization ........................................................ ............................... 3 -11 3.2 North Richland Hills Responsibilities ..................................... ............................... 3 -14 3.3 Statement of Work Assumptions ........................................... ............................... 3 -17 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Table of Contents �J Section 4. Preliminary Project Schedule ............................................ ............................4 -1 Section 5. Acceptance Test Plan ......................................................... ............................5 -1 5.1 MCC 7500 Trunked Resources ----------------------------------------------------- ---- ---- -----------------5 -1 5.2 MCC 7500 Conventional Resources ........................................... ............................5 -8 5.3 Signoff Certificate ........................................................................ ............................5 -9 Section 6. Warranty and Maintenance Plan ........................................ ............................6 -1 6.1 The Motorola Service Delivery Team .......................................... ............................6 -1 6.1.1 Customer Support Manager ............................................... .......................... . .... 6 -1 6.1.2 Motorola System Technologists ............................................ ............................6 -1 6.1.3 Motorola System Support Center .......................................... ............................6 -2 6.1.4 Motorola Local Service Provider ........................................ ............................... 6 -2 6.2 Warranty Services ......................................................................... ..... .... .................6 -2 6.2.7 Dispatch Service ................................................................... ................. ...........6 -2 6.2.2 DnSite Infrastructure Response ............................................ ............................6 -3 6.2.3 Network Preventative Maintenance ................................... ............................... 6 -3 6.2.4 Infrastructure Repair .......................................................... ............................... 6 -3 6.2.5 Infrastructure Repair with Advancer! Replacement .............. ............................6 -4 6.2.6 Technical Support Service ................................................. ............................... 6 -4 6.2.7 Network Monitoring Service ............................................... ............................... 6 -4 6.2.8 Security Monitoring Service ............................................... ....................... ........ 6 -5 6.2.9 Security Update Service ( SUS) .......................................... ........................ .......6 -5 6.3 Post Warranty Services ----------------------------------------------------------------- ---- ---- ---- ----- ---- ----6 -6 6.4 Summary ---------------------------------------------------------------- ---- ---- ---- ----- ---- ---- - - ---- 6 -6 Section 7. Pricing Summary ................................................................. ............................7 -1 7.1 MCC 7500 Dispatch Consoles and P25 Flash Kits Pricing ........ ............................7 -1 7.2 Lease Purchase Agreement ......................................................... .... .... .... ..... .........7 -3 Section 8. Terms and Conditions ........................................................ ............................8 -1 8.1 H -GAC System Purchase Agreement ......................................... ............................8 -1 City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page Table of Contents 1.1 Introduction The Cities of North Richland Hills, Richland Hills, Haltom City, and Watauga (NRHW) have combined resources and currently use a six position Gold Elite Console Dispatch to provide radio communications between their dispatch operators and Public Safety fleet. The Cities have requested pricing to upgrade their current Gold Elite Console system to a MCC 7500 Dispatch Console system that will provide the desired connection to the City of Fort Worth ASTRO 25 Core. Also, for North Richland Hills (NRH), this proposal includes flash upgrades for the City's current XTLIXTS series subscribers and control stations to the Project 25 standard and a single Network Management (NM) Client to manage their subscribers and console positions. The MCC 7500 Dispatch Console system is Motorola's mission - critical IP high -tier radio dispatch console system. The MCC 7500 Dispatch Console features an intuitive, easy -to -use Graphical User Interface (GUI) that runs under a Microsoft Windows operating system, utilizing the industry- standard PC platform. MCC 7500's highly recognizable icons are designed to reduce user training time and allow dispatchers to manage information more productively. This proposed design will migrate NRH's six existing Gold Elite operator positions to MCC 7500 Dispatch operator positions. The six positions will be located at the North Richland Hills Police Department in the dispatch room. The proposed MCC 7500 dispatch site will connect into the City of Fort Worth's ASTRO 25 Core. This design includes the necessary system software licenses for the ASTRO 25 Core. The City of Fort Worth's ASTRO 25 system is currently being deployed and is being implemented in a phased approached. The proposed MCC 7500 console system for NRH will be dependent on Fort Worth's deployment schedule and require that certain features and hardware be in place in Fort Worth's ASTRO 25 core before normal operation can occur. Specifically, as the City of Fort Worth's ASTRO 25 radio system coverage is built out, NRH will move directly to operate on the ASTRO 25 radio sites once sufficient radio coverage is available in the NRH operational Jurisdiction. As such, it is imperative that NRH consult with the City of Fort Worth to fully understand the scheduled dates for integrating the City of Fort Worth's current SmartNet radio system with the ASTRO 25 Core, completing the ASTRO 25 radio site build out, and decommissioning of the SmartNet system. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 u System Description 1 -1 1.2 NRH is responsible for coordinating with the City of Fort Worth to obtain all required approvals and inter -local agreements prior to connecting to the City of Fort Worth Core. This includes approvals for the use of operational licenses and existing Master Site hardware. Infrastructure System Description The proposed design will replace the six NRH's existing Gold Elite operator positions with MCC 7500 Dispatch operator positions. The six new MCC 7500 positions will be located at the North Richland Hills Police Department in the dispatch room and the fixed network equipment (FNE) will be in an adjacent equipment room. Figure 1 -1 shows the system level block diagram of the proposed system. NRH Dispatch Overview of Worth AS 2 ASTRO 25 Master Site I �a t� tU NRH D"atch Cantar 6 MCC7500 Ompa[ah Positions 1 Wt—rk Man q--t Terminal L-J_ L-J(7e' Figure 1.1: Proposed System Block Diagram City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -2 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 1.2.1 1.2.1.1 Dispatch Center A dispatch center is considered the relay point for emergency and non- emergency communications from citizens, to public safety agencies and personnel, which includes Police, Fire, and Emergency Medical Teams. The proposed design includes a single MCC 7500 Dispatch Center. The dispatch center is located at North Richland Ifills Police Department at 7301 N.E Loop 820, North Richland Hills, TX. MCC 7500 Dispatch Console The Motorola MCC 7500 Dispatch Console is Motorola's mission critical IP high -tier radio dispatch console system. The MCC 7500 Dispatch Console features an intuitive, easy -to -use Graphical User Interface that runs under a Microsoft WindowsS operating system, utilizing the industry standard PC platform. The dispatch site equipment includes dual LAN switches and routers to provide a Redundant Site link configuration for connectivity to the Fort Worth Master Site. Four Conventional Channel Gateways (CCGW) have been included for a connection to up to sixteen customer supplied conventional resources. The CCGWs will allow the MCC 7500 console operators to control these resources. These resources along with the Conventional Site Controller will allow NRH to continue to communicate with their field units in the event the connection to the master site is loss. The ten existing control stations will be connected to the CCGWs. This proposal does not include any new control stations, consolettes or antenna networks. This proposal includes a SDM3000 for MCC 7500 AUX 1%0 for any site alarms NRH want to monitor. Any alarms to be monitored must be dry- contact closures and must be terminated on a punch block (or similar) in the existing equipment room within six feet of the Motorola equipment punch blocks. The dispatch center location and their associated equipment are listed below: North Richland Hills Police Department The following equipment is included for NRH Communication Center: Four Conventional Channel Gateways (CCGW). ♦ One GCP 8000 Conventional Site Controller (CSC). s Two HP 2610,24 port LAN Switches. ♦ Two GGM 8000 Gateways. ♦ One SDM 3000 for MCC 7500 AUX 1/0. s Six MCC 7500 console positions each of which includes: • One Voice Processing Module (VPM). • Two desktop speakers. • Two headset jacks. • One dual pedal footswitch. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -3 • One Dual Instant recall recorder kit. • One gooseneck mic One 7.5" high, 19" wide rack. One OP820 Type III Surge Suppressor Seven RMP920 Type III Suppressors NRH has elected to provide the workstations and monitors for the MCC 7500 operator positions themselves. The NRH supplied workstations must meet the specifications given below. ♦ PC Workstations: • Operating System: Windows 7 Professional (64 bit) Service Pack 1. • Processor: Intel Xeon W3503 2.4GHz 1066MHz Dual Core or Intel Core 2 Duo E8300 2.83 6MBI1333 CPU or better. • Chipset: Intel X38 Express Chipset or better. • System Memory: 2GB or more. • Hard Disk Controller: Integrated SATA controller. • Hard Drive: 80 GB 7200 rpm SATA 3.0 Gbls NCQ or better. • Optical Storage Devices (CD ROM, etc.): 16X Max SATA DVD +I -RW Drive. • Audio: Integrated High Definition Digital Audio. • Graphics Processor: NVidia Quadro NVS 295 256MB Dual Head. • Graphics Memory: 256 MB. • PCI Express Interface. Nate: The above specs are for the MCC 7500 application only. When running other applications on the same computer, a more robust computer may be required. Consult the minimum computer requirements for the other software application. Considerations when deciding whether or not to purchase non - Motorola PCs are listed below: Computer hard disk image - PCs supplied by Motorola contain the proper configuration of the OIS for use in ASTRO 25 systems. The customer will have to manually configure the OfS on their PCs to get the proper configuration. Recovery from a hard disk failure - Motorola provides a MOSI disk that will install the proper OIS image on the PC. Due to Microsoft licensing terms, MOSI disks are only available when a PC is purchased from Motorola. Motorola cannot legally sell it by itself. ♦ Removal of extraneous applications - Extraneous applications are oftentimes included with commercially purchased PCs and these have all been removed on the Motorola PCs. The customer will have to manually remove these from their PCs. Guarantee of performance - Motorola guarantees that the PCs we supply will perform properly under the worst case loads the system is designed to handle. Motorola cannot guarantee PCs from other vendors will perform properly as they have not been tested by Motorola. The customer must be aware of and accept this risk. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 1A System Description Multi party involvement in recovering from a PC failure - If a PC fails, especially if it's the hard disk that fails, then the PC vendor will have to he contacted to correct the failure and a non - Motorola party will need to configure the PC for use with the MCC 7500. 2.1.2 Network Management and System Configuration The proposed design includes one Network Management (NM) computer terminal. This NM terminal will be located in the equipment room that is adjacent to the dispatch operator room and connected to the MCC 7500 console local area network (LAN). The NM terminal will allow NRH to configure radio user records, configure talkgroup records, create and modify radio, console and talkgroup aliases, and manage the MCC 7500 dispatch console system. The NM terminal will be configured to allow NRH user access to their specific records only. NRH is responsible for the configuration of the MCC 7500 console system requires that NRH provided network connectivity is in place to the City of Fort Worth's Core. 1.2.1.3 ASTRQ 25 Network Management Client The NRH is responsible for coordinating with City of Fort Worth's system manager and obtaining approval from the City of Fort Worth for use and operation of the NM terminal. This includes approvals for the use of operational licenses and existing Master Site hardware. North Richland Hills Police Department The following equipment is included for Network Management: ♦ One NM Client: • Z400 Workstation. • HP 19" Monitor. • User Configuration Manager License. • Radio Control Manager License. One RNIP920 Surge Suppressor. 1.2.2 Subscribers This proposal includes flash upgrade kits for the City of North Richland Hill's current subscribers to enable Project 25 operation. This includes a total of 92 flash upgrades for XTL 5000, 82 flash upgrades for XTS 5000, and 6 flash upgrades for XTL 5000 consolettes. All proposed flash upgrades include Project 25 operation, Over the Air Programming (OTAP) and ADP encryption. A detailed listing of the flash upgrades being offered in this proposal is provided in Table I -I below. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -5 1.2.3 1WX! Table 1 -1: Subscriber Flash Upgrades Model XTL Mobiles XTL 5000 i r.. Digital, P25, OTAP, ADP 92 XTS Portables XTS 5000 Digital, P25, OTAP, ADP 82 Consolettes XTL 5000 Digital, P25, OTAP, ADP 6 Motorola will work with NRH and the City of Fort Worth to create 15 templates designs for NRH subscribers that are moving to the P25 system. Any templates needed beyond this will be address in a change order. NM is responsible for coordinating with the City of Fort Worth's system managers and obtaining required approvals prior to the initial programming of the subscribers and any other programming after and working with the City of Fort Worth to finalize their fleetmap configuration and radio ID information. In an ASTRO 25 system, radio user licenses are required to operate on the system. The City of Fort Worth has purchased the maximum allowed license for the ASTRO 25 Core. NRH will have to communicate to CFW the number subscribers they plan to bring on the system and obtain the user licenses for those users from CFW. Space Requirements This section identifies the required space that is required for the proposed equipment. NRH is responsible for providing the necessary floor space, desk space, and equipment space needed. In the dispatch equipment room we require floor space necessary for one 7'5"high 19" wide rack. This rack will include all FNE equipment necessary to connect dispatch operators, consolettes, and the NM Terminal to each other as well as the ASTRO 25 Core. In the dispatch room we require desk space necessary for six dispatch operator terminal and its related accessories, such as, the voice processing module (VPM), a computer monitor, a desk mic, dispatch speakers, and RMP920 surge suppressor. In the adjacent room to the dispatch room we require desk space necessary for a single NM terminal such as, monitor, and RMP920 surge suppressor. Electrical Power and Environmental Requirements This section identifies the required electrical power and environmental requirements and recommendations for the proposed equipment. NRH is responsible for providing all electrical power, both main and backup, as necessary to support the required electrical load. Additionally, NRH is responsible for providing adequate heating and cooling required to support the proposed equipment. Motorola recommends that each piece of critical equipment operate on a dedicated electrical outlet and be provided both UPS and generator power backup. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1-6 System Description Motorola confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page Motorola has included Type III surge suppression for all proposed fixed networking equipment. The proposed Type III surge suppressors require eight individual 120VAC/20A circuits each. NHRW is responsible for providing these eight dedicated 120VAC, 20A circuits terminated in an electrical junction box located within three feet above the proposed 7'5" equipment rack. This electrical junction box will service as the electrical demarcation point between the proposed equipment and the backup UPS and generators provided by NRH. Type III surge suppressors have been include for each dispatch operator position and the NM Terminal. Each dispatch console position requires one 120VAC, 20A dedicated circuit. It is NRH responsibility to provide these required circuits and have them within three feet of the dispatch operator position. The NM Terminal is not considered a critical piece of equipment so it does not require a dedicated circuit. This proposal does not include any Type 1 and Type 2 AC Surge Suppressors. Motorola has not provided any UPS units or generator units as part of this proposal. NRH is responsible for providing the necessary generators, UPS backup power, and electrical upgrades at the NRH PD location to meet the requirements of the proposed equipment and the power load specified below. Table 1 -2 and Table 1 -3 below has the number racks being installed, the number of circuits needed to support the equipment and the power load and thermal output for each site. Table 1 -2: Dispatch Room Table 1 -3: Dispatch Site Equipment Room 1.2.5 Network Transport The system is designed for dual site links back to the master site and requires a minimum of two T1 circuits to accommodate the audio and data. NRH is responsible for providing a minimum of two T1 circuits from the dispatch site to the City of Fort Worth ASTRO 25 Core. The detailed T1 specifications are listed below. Motorola's T1 interface will be two RJ45 T1 surge protected ports on the T1 surge arrestor in the equipment rack in the dispatch equipment room. NRH must connect their site link interface to these ports, and provide any additional interface equipment required to do so for their connection to the system. At the Fort Worth Eagle Mountain site, NM is s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -7 1.2.6 responsible for providing the two T1 circuits in a punch block or patch panel for demarcation. The NRH is responsible for coordinating with City of Fort Worth's system manager and obtaining required approvals prior to connecting to the City of Fort Worth ASTRO 25 Core. This includes approval for connecting T1 links to their ASTRO 25 Core and the number required. In order for the ASTRO 25 system to perform at an optimal level, Motorola has determined a set of minimal performance specifications for the links. All links provided by the Cities need to perform at or better than the specifications as shown in Table 1 -4. Table 1 -4: Minimal Performance Specifications Parameter Bit Error Rate - BER Measurement Value A 1 x 10--6 Stratum Level 2 or Better Max. Delay 5 milliseconds (ms) Availability 99.999% Line Coding BBZS (bit 8 zero substitution) Signaling Clear Channel Compression None Framing ESF (extended super frame) Pulse Amplitude 0 dBdsx (3.OV +I- 0.3V or 6V P -P) Dry or Wet Dry, No voltage (48 VDC or other) Present Fallback Operation So NRH will always have communication between their public safety and public works radio the connection between the CCGWs and the consolettes will service as fallback sources for communication if the connection to the ASTRO 25 Core is lost. In the event that the wireline connection is lost to the City of Fort Worth's ASTRO 25 system the MCC 7500 console system will have the following limitations in fallback operation: ♦ No trunking Push -to -Talk (PTT) IDs. ♦ No trunking or conventional PTT ID aliases. ♦ No trunking Emergency Alarms or thinking Emergency Calls. ♦ No ability to change configuration information. t No central time sync at the console site. t No centralized Windows login account management at the console site. ♦ No way to change dispatch user account passwords. No way to add or delete dispatch user accounts. ♦ No roaming of dispatch user accounts between console positions. ♦ No controller redundancy. t No fault management. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1,8 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 1.2.7 System Cutover Plan In order to facilitate a transparent migration for the NRH users and their critical communications, Motorola has developed a high level cut -over plan. This plan will help NRII in switching from the existing system to the new ASTRO 25 IP system. This high -level plan is subject to change as per the final design and will be discussed with the Cities in detail during the Design Reviews. The cutover is predicated on the City of Fort Worth's ASTRO 25 Core is fully operational and has an established connection with NRH's MCC 7500 Dispatch and either the P25 Simulcast system or the SmartNet Simulcast system. t Proposed system will be implemented, optimized and tested in parallel with existing system remaining in operation. ♦ New dispatch consoles are installed at the dispatch location. Motorola will work with NRH to determine the exact number of new dispatch positions required for system cut -over. ♦ Existing subscriber units are flashed and re- programmed with the new and old system information and installed into the transit units. The existing system information is in these radios so that at the time of cutover these radios can operate on the new ASTRO 25 system and old SmartNet by means of a mode change on the radio. ♦ Motorola will require a few channels and talkgroups to test the new system before cutting over to verify the functionality of the MCC 7500 Dispatch and subscriber upgrades. This channel count will be determined during meetings with the NRH. Once all the subscribers are moved over to the new ASTRO 25 system a second round of programming will occur to the remove the SmartNet programming information from the radios. The NRH is responsible for co- coordinating cutover within their agency and with their users, particularly regarding subscriber migration. Motorola's proposed plan is based on existing subscribers being programmed to operate on the City of Fort Worth ASTRO 25 System and Fort Worth's existing SmartNet radio system in the interim period to achieve a smooth cutover. 1.3 System Acceptance Test Acceptance of the ASTRO 25 MCC 7500 Console System is based partially on completion of an Acceptance Test Plan (ATP). For the ATP to be completed the MCC 7500 there will need to be a connection to the CFW's ASTRO 25 Core and the consoles configured to operate on the system. NRH and CFW will need to have an approved agreement on how NRH will connect and use ASTRO 25 system. Under the direction of the Motorola Program Manager, teams consisting of representatives from NRH and Motorola will execute agreed -upon test procedures to confirm that the communications system has been designed and installed to meet the features and performance capabilities agreed upon in the contract. This section is a s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -9 1.3.1 1.3.2 1ms] 1XIA1. comprehensive Acceptance Test Plan written to meet the particular requirements of NRH. Successful completion of the Acceptance Test Plan requires the system to be operational and the necessary parties to be available to participate in the testing. In the event of an unplanned system outage, the test may be re- scheduled or restarted at a mutually agreeable time. The ATP tests the function of all installed equipment to verify operation. Typical tr unking features such as Talkgroup Call and Patch Call will be tested, as well as applicable failure scenarios such as the loss of Ethernet switch and Loss of system connection to the ASTRQ 25 Core. Acceptance Testing Overview Motorola solutions will verify NRH's dispatch system with the following test: Functional Acceptance Test the purpose of the Infrastructure Test is to demonstrate the features and functionality of the system. Infrastructure testing takes place in two stages: factory acceptance testing and field acceptance testing. Proposed Acceptance Test Procedures The Acceptance Tests are guided and completed through the execution of test scripts. These scripts will be will be finalized with NM during the detailed design review. Any changes to these procedures after the detailed design review may result in a change to the scope of this proposal and the Motorola Solutions Program Manager may issue a change order for the additional testing time required. Conducting Tests Each test will begin on the date agreed upon by NRH and Motorola as stated within the project schedule. Console Systems and Associated Components The new MCC 7500 IP Dispatch Console to meets the needs of NRH for efficient trunked and conventional dispatch. The Motorola MCC 7500 Dispatch Console is Motorola's high -tier, mission - critical IP radio Dispatch Console system. Operation is supported by the same IP network and switching that will manage the ASTRO 25 P25 IP Digital Trunked Simulcast Network. Dual links between the console sites and the Master Core are included for System Redundancy and Reliability. The MCC 7500 IP console equipment connects directly to the trunking system's IP transport network. It uses the IP packet protocols for passing call control data and call audio through the system. The MCC 7500 IP Console operates under the latest certified Microsoft Windows platform which is Windows Vista. The screen City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -1D System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 1.4.1 layout is simple and uses valuable space efficiently. Key information and critical functions are clearly identified with easy to understand icons. Dispatchers can quickly recognize these icons instead of reading text, hence maximizing productivity. Designed for effective, flexible dispatch communications, the MCC 7500 Dispatch Console provides a range of valuable features: ♦ Seamless integration with ASTRO 25 trunking systems. ♦ IP Network —The MCC 7500 supports the 1P protocols of the ASTRO 25 system's transport network. ♦ Centralized System Management —The MCC 7500 console system is configured and managed by the ASTRO 25 system's configuration manager, fault manager, and performance reporting applications. This provides the Cities with a single point for configuring and managing the entire radio system, including the console equipment. This information can also be accessed from multiple remote locations, giving the Cities convenient access while enjoying the benefits of centralized system management. s User Friendly —MCC 7500's environment features the familiar standards used by other Windows programs worldwide featuring easy to understand screen layout, menus, and icons that are quickly recognizable by users. s Customization —Each dispatcher's configuration can be customized via the Admin application. r Point-and-Click—Dispatch GUI uses a simple point -and -click response. The dispatcher has the choice of using a mouse, trackball, or optional touch screen, and the keyboard is not required for day -to -day operations. s Agency Partitioning — Allows multiple agencies to use a common system while maintaining control over their console resources via the security partitioning feature of network management. MCC 7500 System Features MCC 7500 is a feature -rich, modular platform that has been configured to maximize the utility of the system to your unique needs. The following sections provide discussion of the key MCC 7500 Dispatch 1P Console Features to include: Integrated with ASTRO 25 Network. Proven Graphical User Interface. ♦ End -to -End Encryption. Agency Partitioning. Centralized Network Configuration and Fault Management. Mission Critical Audio and Tones. Reliability and Availability. ♦ Bandwidth Management. ♦ Centralized Time Base. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -11 1.4.2 1E991 Integrated with the ASTRO 25 Network The MCC 7500 IP Dispatch Console is seamlessly integrated into the ASTRO 25 IP Network. The console connects directly to the Master Site via an IP backbone. This modular IP approach eliminates the need for space - consuming backroom electronics. All dispatch activity is performed over IP. The physical space needed to accommodate the MCC 7500 console position is no more than required for a personal computer. Both trunked talkgroups and conventional radio channels can be accessed and controlled from one MCC 7500 IP Dispatch Console over the same network, thus reducing overall transport costs. All conventional resources become shared resources within the ASTRO 25 network, reducing the need for duplicate fixed network equipment. Inherent integration with the ASTRO 25 network means: ♦ Emergency calls are prioritized to get through no matter how busy the network. Voice quality is optimized, eliminating the potential for audio degradation. Quality of service is maintained, regardless of the size of the system. IP network redundancy ensures call traffic delivery. ♦ Rapid call set up times that remain constant, regardless of the size of the system. ♦ Improved bandwidth efficiencies reduce transport costs. • Flexibility in usage of the operator configuration —any operator can do their job from any position in the network. ♦ True end -to -end encryption from the radio user to the console operator position, enhancing operational security. Inherent access to all system resources within the network by eliminating equipment and coverage constraints, providing dispatch priority to reach any user when needed. Proven Graphical User Interface The MCC 7500's intuitive graphical user interface (GUI) optimizes user efficiency. The MCC 7500 user interface is an enhanced version of Motorola's proven dispatch GUI. For existing Gold Elite users, the GUI allows a smooth transition and minimal training for radio dispatchers. For new users, the graphical icons and unsurpassed flexibility make the MCC 7500 IP console GUI easy to learn and operate. The MCC 7500 GUI is highly configurable and customizable by agency or user to meet dynamic needs and requirements. The MCC 7500 GUI makes the most use of monitor space, maximizing the number of resources a dispatcher is able to easily view and control. Features include: Six screen configurations (folders) for added resource capacity, for shift changes, or for differing dispatch scenarios and/or responsibilities. ♦ 16 different radio patch configurations per MCC 7500 Console. ♦ Call history log for up 1000 calls. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -12 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 1E"El 1EIII+'� Elite Admin Application —The manner in which resources and audio are presented to the dispatch console user on the MCC 7500 dispatch console is managed by the Elite Admin application. The look and feel of the Elite Dispatch GUI, as well as how received audio is routed on the dispatch console, can be optimized to meet your needs. Agency Partitioning Agency Partitioning provides access controls for talkgroups, conventional channels, auxiliary I/Os, pre - programmed pages, encryption keys, and configuration data. Agency Partitioning allows departments or agencies to share a radio system for cost savings and interoperability, without compromising the integrity of their dispatch operations. User Login Accounts provide access controls for dispatch positions, logging recorders and replay stations enabling radio system administrators to control which users have access to specific resources in the system. This helps keep an agency's resources available for its users, while preventing unauthorized people from making any changes. Centralized Network Configuration and Fault Management Centralized configuration is a unique MCC 7500 IP Console feature that speeds console set up, enhancement, or expansion efforts and makes the most efficient use of resources. ♦ Configuration of the MCC 7500 IP Console positions is accomplished via the User Configuration Manager (UCM). ♦ There is no need to separately maintain or manage configuration databases solely for the dispatch equipment. Redundancy and potential errors from entering radio IDs and other data at multiple locations are eliminated. s Console configuration changes are immediately and automatically distributed to dispatch positions. Call traffic and performance reports for each console can be generated from the Network Manager. Historical reports can assist in making informed decisions regarding dispatch changes for optimal effectiveness and efficiency. • Centralized fault management allows reduced service times, and quicker resolution of issues. MCC 7500 IP console is designed to continuously monitor its application software and important hardware elements (PC, voice card, secure card, VPM) to make sure it is operating efficiently at all times. Network connections and control paths between the consoles and various elements are also monitored to make sure they are operating efficiently. If configuration, fault management, or report generating ability is desired at individual console sites, remote network management clients can be employed. This is beneficial for users who are sharing a system but have limited access to the Network Manager, or for users who desire expanded console management capabilities at console sites. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -13 1.4.5.1 1.4.5.2 1.4.5.3 Mission Critical Audio and Tones MCC 7500 IP Console is designed: To minimize the impact of any momentary glitches in IP audio packet delivery. With robust error mitigation methods in place so call audio is not degraded even when the system is heavily loaded in a crisis, improving dispatcher accuracy to minimize communication errors and repeated transmissions. To optimize the quality of tones sent to the radio users to improve the accuracy of their interpretation and response. Special protocols are used in the MCC 7500 software to enhance the quality of Alert Tones and Channel Marker tones used in honking, which can be subject to distortion from the Project 25 IMBE vocoder. For conventional, the MCC 7500 uses an industry standard 0.728 vocoder in place of the WBE vocoder, which greatly improves the duality and accuracy of all tones used in conventional features. For added flexibility and comfort, tones can be configured so they do not appear in the MCC 7500 headset earpiece(s). Reliability and Availability The MCC 7500 Console and services are optimized for real -time audio, essential for mission critical operations. The MCC 7500 is designed to prioritize emergency calls over other traffic. Queuing of voice is kept to a minimum and calls are transmitted in 450 milliseconds or less. For added assurance of reliable communications, MCC 7500 Console Sites support: Redundant WAN links to the trl eking system Master Site. A Conventional Site Controller is used to ensure conventional channels remain operational. Bandwidth Management The ASTRO 25 network utilizes protocols that enable the most efficient use of bandwidth. Each trunked resource to the MCC 7500 Site requires only 9.4 kbs of bandwidth (One T1 can accommodate 163 talk groups simultaneously) versus other manufacturers in the industry who require up to 50 kbs per console site. Bandwidth Management provides the following benefits: Ensures emergency calls make it through to the dispatcher. Bandwidth is shared between calls. This sharing allows you to use less total bandwidth. For systems that include logging, only one copy of a call is sent across the link. The console site LAN switch duplicates the call packets for the MCC 7500 consoles and logging equipment. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -14 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 1.4.5.4 NE11111 Centralized System Management The Motorola MCC 7500 console system is configured and managed by the ASTRG 25 network's system management applications, providing you with a single point for configuring and managing the entire radio system. The MCC 7500 console can be interfaced with conventional resources, which are controlled and configured via the management applications. Dispatch Console Hardware An MCC 7500 Dispatch IP Console consists of an operator position computer, Voice Processing Module (VPM), Auxiliary Input/Outputs, Logging equipment, Network Equipment and Conventional Channel Interface Equipment, Figure 1 -2. This section discusses the various components that make up the proposed system. The MCC 7500's flexible EP architecture enables interfaces and components to be distributed where they are needed. Logging components can be centrally located at the zone core or distributed at console sites. Conventional Channel Gateways (CCGWs) can be located at conventional -only RF Sites, or they can be located at Trunking RF Sites, the Master Site, or at console sites if that is where the conventional stations will reside. Aux 110 Servers are placed anywhere in the zone, closest to where they are needed. Desktop ■ _Microphone Analog —* Footswitch Local Loggmg Recorder Instant Recall Recorder External Paging Encoder External Telephone System jdll� i 2 Ethernet Cables per Dispatch Console Figure 1 -2: Motorola MCC 7500 Dispatch Console Hardware Architecture s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page COnsnlc Site Link (WAN) City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -15 1.4.7 1.4.7.1 Operator Position Components The MCC 7500 IP Dispatch Console, shown in Figure 1 -3, consists of a computer, a Voice Processing Module (VPM), one select speaker, up to three unselect speakers, a desktop gooseneck microphone, headset jack box with in -line PTT amplifier, and dual footswitch. Figure 1 -3: MCC 7500 Operator Position Voice Processing Module (VPM) The VPM connects to the console site LAN switch and communicates with the dispatch console PC via Ethernet. While there is no direct physical connection between the VPM and the PC, there is a one -to -one relationship between the VPM and the PC. Each dispatch position has its own PC and its own VPM. The VPM provides the vocoding and audio processing services for the dispatch console. The optional secure card provides the encryption and decryption services for the dispatch console. It is capable of supporting multiple, simultaneous encryption/decryption sessions using multiple algorithms and multiple secure keys. The VPM is designed so it can be mounted in furniture, placed on top of a writing surface or mounted in an EIA 19 -inch rack. It is also capable of supporting monitors weighing up to 80 pounds (36 kg) standing on top of it. The VPM has connectors, as a standard configuration, for the following devices: One desktop microphone. Two headset jacks. Eight desktop speakers. ♦ One logging recorder. ♦ One radio instant recall recorder. One external telephone set. One external paging encoder. One footswitch. One generic transmit audio input. While the connectors are designed into the VPM, not all connectors are currently functional. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -16 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page Some of the connectors listed above may be used to provide audio inputs and outputs for connecting other types of dispatch consoles to the Motorola radio system in conjunction with the Motorola MCC 7500 Dispatch APIs. The VPM uses an external power supply (similar to the power supplies used with laptop computers) which must be connected to an AC power source. Personal Computer (PC) The dispatch console uses a. Motorola- certified PC running the Microsoft Windows 7 operating system. The Voice Processor Module (VPM) combines the functions of a voice card, encryption card, and a general purpose input/output module in a. MCC 7500 subsystem. The VPM provides the necessary interfaces to connect analog devices to the MCC 7500 digital console and is responsible for audio routing between the dispatch operator, peripherals and the local network. It contains both digital and analog (audio) circuits to support clear voice processing. The PCs used in ASTRO 25 systems have a mini -tower form factor. Headset Jack Each dispatch console is capable of supporting up to two headset jacks. A headset jack allows a dispatch console user to use a headset while operating the dispatch console. The headset jack supports headsets which use either PJ7 (6 -wire) or PJ327 (4 -wire) long -frame connectors (6 -wire headsets have a PTT button while 4 -wire headsets do not have a PTT button). The headset jack contains two volume controls: one for adjusting the level of received radio audio and one for adjusting the level of received telephone audio. A small dimple is molded into the headset jack housing near the telephone volume control so the dispatch console user can tell them apart without having to look at them. Desktop Speaker Each dispatch console is supplied multiple speakers through which audio are presented to a dispatch console user. Each speaker on a dispatch console contains unique audio, that is, an audio source cannot appear in multiple speakers at a single dispatch console. The speaker is a self- contained unit that may be placed on a desktop, mounted in a rack/furniture, mounted on a wall, or mounted on a computer monitor. It contains an amplifier that provides a maximum of 2 Watts of power output. Input power for the speaker is obtained from the VPM via the interconnect cable. A mounting bracket is included with the speaker. Footswitch Each dispatch console can utilize a dual pedal footswitch. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -17 1.4.7.2 1.4.7.3 Telephone /Headset Port The telephone/headset port allows an external telephone set to be connected to the dispatch console. The dispatch console's headset can then be used to communicate on both the radio system and the telephone set. When the dispatch console senses a dry closure on the Off Hook input buffer, it removes the selected radio audio from the headset earpiece and puts it back in the appropriate speaker(s). It then routes any audio appearing at the telephone/headset port's audio input to the headset earpiece. It also routes headset microphone audio to the telephone/headset port's audio output. This allows the dispatch console user to communicate hands -free on the telephone set. When the dispatch console senses a dry closure on the Auxiliary Jack Sense input buffer, it ignores any closures on the Off Hook input buffer. This causes the headset to work with the radio system instead of the external telephone system. This allows the dispatch console headset to be used for radio operations when another person is staffing the telephone set. If the dispatch console user transmits on any radio resources while the Off Hook signal is active, the headset microphone is re- routed to the radio system for the duration of the transmission. When the transmission ends, the headset microphone is routed back to the telephone headset port's audio output. The headset earpiece audio routing is not changed during the transmission, so the dispatch console user can still hear the telephone's received audio. The telephone/headset port allows a dispatch console user to use a single headset to communicate on both the radio system and a telephone system (e.g., a 911 system). Remote Site Router The Site Router provides an interface that handles all of the EP Network Management traffic between the Master Site and the MCC 7500 Dispatch center. The Site Router provides the following: Media conversion —the router converts Ethernet to the selected transport medium. Traffic prioritization —the router applies a prioritization marking to the packets leaving the site. Fragmentation —the router fragments large EP packets per industry standards. Site LAN Switch The site LAN Switch provides a LAN interface for dispatch site equipment and a LAN port for the site router. Through the switch, the service technicians gain access to service the site, and also access the system's Graphical User Interface. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -18 System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 4.7.4 Conventional Channel Interface The City is being provided with backup control stations. These units will be connected to Conventional Channel Gateway (CCGW) units which interface with analog audio resources to the MCC 7500 console system. Conventional channels are much more integrated into ASTRQ 25 trunking systems than in previous radio systems. The zone controller manages conventional channels in a manner similar to how it manages trunked talkgroups. The physical interface to the analog conventional stations also changes from previous radio systems. RF Site Routers or Console Site Routers are fitted with 4 wire interface cards, which are connected to the analog conventional stations. This connection allows the conventional audio to use the same transport network as the trunked audio. The portion of the router hardware and software that support the conventional stations is called the Conventional Channel Gateway (CCGW). Up to four analog conventional stations may be connected to the CCGW. If the number of stations at a site exceeds the capacity of the router, additional CCGWs can be added to support those conventional stations. The number of CCGWs at a Dispatch Site is limited to a total of ten, making a total of 40 ports available for connecting to conventional stations. The Conventional Site Controller allows dispatch console users to continue to access and control local conventional channels if connectivity to the radio system's controller is lost. This mode of operation is often called "fallback operation". The conventional site controller, CCGWs, dispatch consoles must all be on the same console site LAN to take advantage of fallback operation. CCGWs located at RF Sites or other console sites cannot be accessed by the dispatch consoles located at the console site that is in fallback operation mode. Only one conventional site controller is required per console site. This single conventional site controller is capable of supporting the full set of dispatch consoles and CCGWs that can be placed in a console site. All dispatch consoles and CCGWs continuously monitor their connections to the radio system's controller. If they detect that the connections have failed, they check their configuration data to see if a conventional site controller is present in their console site. If a conventional site controller does exist, they will automatically switch over to it. During the switchover, the dispatch consoles entering fallback operation will lose any calls in progress on non -local conventional channels and all bunking resources. Calls on local conventional channels will be re- established after the switchover finishes. When a dispatch console is in fallback operation, it will display a visual indication on the dispatch GUI on every non -local conventional channel and every trunked resource indicating the channel or resource is not available for use. The local conventional channels are shown as being fully available for use. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 System Description 1 -19 An indication is also given in the status bar at the bottom of the dispatch GUI that the dispatch console is in fallback operation. While in fallback operation, the dispatch consoles and CCGWs continuously check to see if connectivity to the radio system's controller has been restored. When they detect that connectivity has been restored, they will automatically switch out of fallback operation and into normal operation. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 1 -2D System Description Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page The Equipment List is included on the following pages. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Equipment List M h6l6 �--- 2 -1 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is AN January 31, 2U12 subject to the restrictions on the title page vp 2 -2 Equipment List 2.1 Console Equipment - SYS BLOCK QTY NOMENCLATURE - NMIZC MSTR UPGRD SC15798666 1 - 1 SOM01SUM0200 MASTER SITE UPGRADE MODEL NMIZC MSTR UPGRD SC15798666 1 a 1 CA00996AJ ADD: NMIZC LICENSE KEY 7.11 NMIZC MSTR UPGRD SC15798666 1 b 1 CA00997AJ ADD: UCS LICENSE KEY 7.11 NMIZC MSTR UPGRD SC15798666 1 C 2 CA01225AB ENH: MCC 7500 CONSOLE LICENSES (QTY NMIZC MSTR UPGRD SC15798666 1 d 7 CA01588AA ADD: ANTI -VIRUS SERVICE NMIZC MSTR UPGRD SC15798666 1 e 1 CA01316AA ADD: UNC ADDTL DEVICE LIC (QTY 10) NMIZC MSTR UPGRD SC15798666 1 f 1 Z801AM ENH: RADIO CONTROL MANAGER NMIZC MSTR UPGRD SC15798666 1 g 1 Z802AF ENH: USER CONFIGURATION MANAGER (UC DISP CTR OP POSIT SC15798666 2 - 1 B1905 MCC 7500 ASTRO 25 SOFTWARE DISP CTR OP POSIT SC15798666 3 - 6 B1933 MOTOROLA VOICE PROCESSOR MODULE DISP CTR OP POSIT SC15798666 3 a 6 CA01642AA ADD: MCC 7500 BASIC CONSOLE FUNCTIO DISP CTR OP POSIT SC15798666 3 b 6 CA01643AA ADD: MCC 7500 TRUNKING OPERATION LI DISP CTR OP POSIT SC15798666 3 C 6 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN DISP CTR OP POSIT SC15798666 3 d 6 CA00147AF ADD: MCC 7500 SECURE OPERATION DISP CTR OP POSIT SC15798666 3 e 6 CA00245AA ADD: ADP ALGORITHM DISP CTR OP POSIT SC15798666 4 - 6 DDN9979 SYMANTEC ENDPOINT PROTECTION V11.0 DISP CTR OP POSIT SC15798666 5 - 6 T7449 WINDOWS SUPPLEMENTAL TRANS CONFIG DISP CTR OP POSIT SC15798666 6 - 6 DSRMP920A SPD, TYPE 3,120V RACK MOUNT, 20A P DISP CTR OP POSIT SC15798666 7 - 12 B1912 MCC SERIES DESKTOP SPEAKER DISP CTR OP POSIT SC15798666 8 - 6 B1914 MCC SERIES DESKTOP GOOSENECK MICROP DISP CTR OP POSIT SC15798666 9 - 12 B1913 MCC SERIES HEADSET JACK DISP CTR OP POSIT SC15798666 10 - 6 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH DISP CTR OP POSIT SC15798666 11 - 6 DDN1245 DUAL IRR SW USB HASP WITH LICENSE ( DISP CTR OP POSIT SC15798666 12 - 6 DDN1118 PCI EXPRESS SOUND BLASTER X -FI XTRE DISP CTR OP POSIT SC15798666 13 - 6 CDN6673 CREATIVE LABS INSPIRE A60 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Equipment List 2 -3 SUB SYS DISP CTR BLOCK SWITCH r SC15798666 LIM 14 ■ - QTY 2 NOMENCLATURE CLN1836 DESCRIPTION 2610 -24 ETHERNET SWITCH DISP CTR ROUTER SC15798666 15 - 2 SQM01SUM0205 GGM 8000 GATEWAY DISP CTR ROUTER SC15798666 15 a 2 CA01616AA ADD: AC POWER DISP CTR GCP8000 SC15798666 16 - 1 T7038 GCP 8000 SITE CONTROLLER DISP CTR GCP8000 SC15798666 16 a 1 CA00303AA ADD: QTY (1) SITE CONTROLLER DISP CTR GCP8000 SC15798666 16 b 1 X153AW ADD: RACK MOUNT HARDWARE DISP CTR GCP8000 SC15798666 16 C 1 CA01136AA ADD: MCC 7500 CONVEN SITE OPER DISP CTR CCGW SC15798666 17 - 4 SQM01SUM0205 GGM 8000 GATEWAY DISP CTR CCGW SC15798666 17 a 4 CA01616AA ADD: AC POWER DISP CTR CCGW SC15798666 17 b 4 CA01618AA ADD: CONY CHAN GATEWAY DISP CTR AUX IIO SC15798666 18 - 1 F4543 SITE MANAGER BASIC DISP CTR AUX IIO SC15798666 18 a 1 V266 ADD: 90VAC TO 260VAC PS TO SM DISP CTR AUX I!D SC15798666 18 b 1 VA00222 SDM3000 MCC 7500 AUX IQ FIW FOR A7. DISP CTR AUX IIQ SC15798666 18 C 3 V592 AAD TERM BLCK & CONN WI DISP CTR SURGE SC15798666 19 - 2 DSTSJ100BT SPD, RJ -48 CONNECTED FOR T11E1, 101 DISP CTR SURGE SC15798666 20 - 1 DSTSJADP RACK MOUNT GROUND BAR, 19 IN FOR TS DISP CTR SURGE SC15798666 21 - 1 DSRMP920A SPD, TYPE 3,120V RACK MOUNT, 20A P DISP CTR NM CLIENT SC15798666 22 - 1 T7702 ASTRO 7.11 CLIENT APPLICATION SOFTW DISP CTR NM CLIENT SC15798666 23 - 1 TT2311 Z400 HIGH TIER WITH WINDOWS 7 (64 -B DISP CTR NM CLIENT SC15798666 24 - 1 DDN9979 SYMANTEC ENDPOINT PROTECTION V11.0 DISP CTR NM CLIENT SC15798666 25 - 1 DS019BLK 19" LCD, BLACK, NON -TOUCH DISP CTR KVL SC15798666 26 - 1 T7537 KVL 4000 KEYLOADER DISP CTR KVL SC15798666 26 a 1 U239AD ADD: ASTRO 25 MODE DISP CTR KVL SC15798666 26 b 1 CA01598AA ADD: AC LINE CORD US DISP CTR KVL SC15798666 26 C 1 CA00243AG ADD: ADP PRIVACY DISP CTR KVL SC15798666 26 d 1 C543 ADD: CABLE FOR RNC, DIU, MGEG DISP CTR SPARES SC15798666 27 - 1 1 SQM01SUM0205 GGM 8000 GATEWAY City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 2A Equipment List Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page SUB SYS DISP CTR BLOCK SPARES E SC15798666 I LIM 27 ■ a QTY 1 I NOMENCLATURE CA01616AA DESCRIPTION ADD: AC POWER DISP CTR SPARES SC15798666 28 - 1 TYN4002 ANALOG/V.24 INTERFACE KIT DISP CTR SPARES SC15798666 29 - 1 B1912 MCC SERIES DESKTOP SPEAKER DISP CTR SPARES SC15798666 30 - 1 B1914 MCC SERIES DESKTOP GOOSENECK MICROP DISP CTR SPARES SC15798666 31 - 1 B1913 MCC SERIES HEADSET JACK DISP CTR SPARES SC15798666 32 - 1 B1934 MCC 7500 VOICE PROCESSOR MODULE FRU DISP CTR SPARES SC15798666 32 a 1 CA00245AA ADD: ADP ALGORITHM DISP CTR SPARES SC15798666 32 b 1 CA00147AF ADD: MCC 7500 SECURE OPERATION DISP CTR SPARES SC15798666 33 - 1 01009513001 PWR SPLY 108W AC IN 12VDC OUT W18 DISP CTR SPARES SC15798666 34 - 1 3082933N08 GR500 AC POWER CORD DISP CTR SPARES SC15798666 35 - 1 CLN1836 2610 -24 ETHERNET SWITCH FLSHUPG CNTL STA SC15798666 36 - 1 T6997 ANALOG SMARTNET PACKAGE FLSHUPG CNTL STA SC15798666 36 a 6 G808 ENH: ASTRO DIGITAL CAI OPRN FLSHUPG CNTL STA SC15798666 36 b 6 G347 ENH: SMARTZONE UPGRADE FLSHUPG CNTL STA SC15798666 36 C 6 G193AF ADD: ADP SW DSP BASED CRYPTO FLSHUPG CNTL STA SC15798666 36 d 6 G361 ENH: ASTRO PROJECT 25 TRUNKING SOFT FLSHUPG CNTL STA SC15798666 36 e 6 G996AL ENH: OVER THE AIR PROVISIONING FLSHUPG CNTL STA SC15798666 36 f 6 W947AP ADD: RS232 INTERFACE PACKET DATA Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Equipment List 2 -5 2.2 Subscriber Flash Upgrades - SYS FLSHUPGD BLOCK XTS5000 SC15800312 1 - 1 - E T6748 DESCRIPTION ANALOG SMARTNET FLSHUPGD XTS5000 SC15800312 1 a 82 Q808AG ENH: ASTRO DIGITAL CAI OPTION FLSHUPGD XTS5000 SC15800312 1 b 82 Q327BF ENH: UPGRADE SMARTNET TO SMARTZONE FLSHUPGD XTS5000 SC15800312 1 e 82 Q667AD ADD: ADP PRIVACY FLASHPORT UPGRADE FLSHUPGD XTS5000 SC15800312 1 d 82 G996AN ENH: OVER THE AIR PROVISIONING FLSHUPGD XTS5000 SC15800312 1 e 82 Q361 AM ENH: PROJECT 25 9600 BAUD TRUNKING FLSHUPGD XTS5000 SC15800312 1 f 82 Q947AP ENH: PACKET DATA FOR XTS5000 FLSHUPGD XTL5000 SC15800312 2 - 1 T6997 ANALOG SMARTNET PACKAGE FLSHUPGD XTL5000 SC15800312 2 a 92 G808 ENH: ASTRO DIGITAL CAI OPRN FLSHUPGD XTL5000 SC15800312 2 b 92 G347 ENH: SMARTZONE UPGRADE FLSHUPGD XTL5000 SC15800312 2 C 92 G193AF ADD: ADP SW DSP BASED CRYPTO FLSHUPGD XTL5000 SC15800312 2 d 92 G361 ENH: ASTRO PROJECT 25 TRUNKING SOFT FLSHUPGD XTL5000 SC15800312 2 e 92 G996AL ENH: OVER THE AIR PROVISIONING FLSHUPGD XTL5000 SC15800312 2 f 92 W947AP ADD: RS232 INTERFACE PACKET DATA City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 2-6 Equipment List Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page M This Statement of Work (SOW) includes the tasks to be performed by Motorola and North Richland Hills (NRH) to implement the six position MCC 7500 dispatch console system and Network Management Client described in this proposal's System Description and SOW. It describes the work involved in installation, identifies the installation standards to be followed, and clarifies the responsibilities for both Motorola and North Richland Hills during the project implementation. Specifically, this SOW provides: A summary of the phases and tasks to be completed within the project lifecycle. ♦ A list of the documents associated with the project. s A description of the responsibilities for both Motorola. and North Richland Hills. The qualifications and assumptions taken into consideration during the development of this project. This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. It is understood that this SOW is a working document, and that it will be revised as needed to incorporate any changes associated within the realm of contract negotiations, Design Review (DR), and any other change that may occur during the execution of the project. Note: Unless otherwise indicated from the context in which it is used, the word "system" will be used herein to refer to the compilation of the subsystems identified in the paragraph above, associated interfaces, and associated ancillary systems. Phases and Tasks Based on many years of experience, Motorola has developed a project lifecycle methodology that identifies major project phases—Contract/Project Initiation, Design Review, Order Processing, Manufacturing and Staging, Civil Work, Installation, System Optimization, Acceptance Testing, Subscriber Installation, and Project Finalization. Depending on the particular project, all or some of these phases may be required. A visual representation of these phases is shown in Figure 3 -1. Each phase follows a Work Breakdown Structure (WBS) that clearly identifies the work to be performed during this project. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work �J 3-1 3.1.1 Project Lifecycle Methodolgy Figure 3 -1: Project Lifecycle Methodology Throughout the duration of this project, Motorola will provide the equipment and services within each phase as described within this SOW. Descriptions of the specific tasks associated with the individual phases are contained in the following sections. Contract/Project Initiation The implementation process will begin with the Contract/Project Initiation Phase. During this phase, the project teams from Motorola and North Richland Hills will meet to begin the project. This phase is considered complete when the Project Kickoff Meeting has been held with Motorola and North Richland Hills in attendance and the project scope, schedule, and roles /responsibilities are discussed, agreed upon, and documented. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3 -2 Statement of Work Element A ,A 3.1 Phases and Tasks 3.1.1 Contract /Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.6 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 3.1.1.1 3.1.1..2 Identify Team and Administer Project As the systems integrator, Motorola provides the resources and processes necessary to complete the tasks within this project. Motorola will designate a single individual as the Program Manager whose primary responsibility and authority will be to manage and administer this project to successful completion as defined within the System Purchase Agreement (SPA). This individual is the Motorola point of contact for the North Richland Hills console project. The Program Manager will ensure that all objectives are met within schedule constraints, and provide timely reporting of the overall progress of the project via the refinement of the Project Schedule (DELIVERABLE 1), Project Status Reports (DELIVERABLE 2), Meeting Minutes (DELIVERABLE 3), and Action Item Logs (DELIVERABLE 4). In addition Motorola will ask that North Richland Hills identify a single point of contact to represent North Richland Hills and be responsible for all North Richland Hills's signature approvals. Conduct Project Kickoff Meeting The project will be initiated with a Project Kickoff Meeting that includes key North Richland Hills and Motorola project team participants. The date, time, and location of the meeting will be mutually agreed upon between Motorola and North Richland Hills. The objectives of this meeting include: Introduction of all project participants. r Review of the roles of the project participants to identify communication flows and decision - making authority between project participants. s Review of the overall project scope and objectives. s Review of the resource and scheduling requirements. Review of the project schedule to address any upcoming milestones or events. ♦ Review of the team interaction, meetings, reports, milestone acceptance, and North Richland Hills's participation in particular phases. Project schedules are integral to the management of the project and will be produced by the Motorola team to provide a timeline analysis for all phases of the project. The Project Schedule will emphasize all milestones and the critical path, which is essential for the successful completion of the project. Motorola assumes the MCC 7500 Console will be installed and configured once the City of Fort Worth's ASTRO 25 System is installed and operational. Therefore, North Richland Hills and Motorola will mutually agree upon the Project Schedule to determine implementation tasks, priorities, and inter - dependences based upon the implementation of the Fort Worth ASTRO 25 system. This Project Schedule will provide the framework for task completion. Changes to the schedule outside of the mutually agreed upon tasks and completion dates can be accommodated through the change order process. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3-3 3.1.2 3.1.2 3.1.2.2 Design Review After the Project Kickoff Meeting, the Motorola and North Richland Hills project teams will meet to review the proposed system design. The goal of this review is to achieve written agreement on the overall system design and deliverables. Various design documents will be presented for approval from North Richland Hills. These documents will form the basis of the system that will be manufactured, assembled, and installed. This review is not intended to redesign the system architecture or to re- evaluate any specifications previously reviewed and approved. However, if in the course of design Element 3.1 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.5 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project (Finalization review discussions, changes to the design are identified that are determined to be outside of the proposal scope, the changes can be accommodated through the change order process. This phase is considered complete when all documentation deliverables associated with this phase have been delivered to North Richland Hills and signed by the designated representative from North Richland Hills. Site Readiness Motorola is aware that North Richland Hills is placing the proposed equipment at the existing Dispatch Center. Prior to the equipment installation, Motorola will evaluate the site readiness of the Dispatch Center. This evaluation will capture the viability of using the site from a system design and installation standpoint, as well as from a physical capacity standpoint to ensure that the site is able to accommodate the proposed equipment, able to provide the necessary electrical service required by the proposed equipment, and able to handle the potential additional HVAC load caused by the proposed equipment. Motorola will prepare a Site Evaluation Report (DELIVERABLE 5), if necessary, that summarizes the findings of the site evaluation. The report will include any site preparation recommendations to North Richland Hills to aid in providing a suitable environment for system installation. If corrective design action is required or recommended, Motorola can be contracted, through the Change Order process, to provide a suitable environment for system installation. Conduct Design Review A Design Review (DR) Meeting will be held with North Richland Hills to ensure that all customer requirements are shown in the necessary customer approved documents City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3A Statement of Work Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page '411mj and that the design meets those requirements. During this meeting, Motorola and North Richland Hills will review the operational requirements and the impact of those requirements on various equipment configurations. The review is not intended to redesign the system architecture or to re- evaluate any specifications previously reviewed and approved. However, if in the course of design review discussions, changes to the design are identified that are determined to be outside of the proposal scope, the changes can be accommodated through the change order process. The goals of this meeting are to establish a firm baseline for the system design, identify any special product requirements and their impact on system implementation, and review the Acceptance Test Plan (DELIVERABLE 6) that will be provided as part of the Design Review meeting. The system design is "frozen" at this point, in preparation for the subsequent phases of the project such as Order Processing and Manufacturing. The results of the DR Meeting will be documented in the Design Documentation (DELIVERABLE 7) that will include the updated System Description, updated Statement of Work, updated Equipment List, and System Drawings or other documents applicable to the project. Order Processing The completion of the Design Review phase, resulting in a final design and equipment list that includes any modifications as identified during the DR Meeting, triggers the onset of the Order Processing Phase. To ensure an accurate and complete order, the Equipment List goes through a validation process that checks for valid model numbers, valid versions, compatible options to main equipment, and delivery data. Validation is not complete until the system verifies that the Equipment List contains the correct model numbers, version, options, and delivery data. As part of this process, Motorola also confirms with North Richland Hills the secure storage location(s), if required, for this equipment and creates Ship Views. Ship Views are the mailing labels that carry complete shipping information as supplied by North Richland Hills. They direct the timing, method of shipment and ship path each item will take to reach their ultimate destination. This makes the tracking of the factory orders more manageable for the Element 3.1 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.6 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 31 10 Project Finalization program manager and team. The final step within order processing is the creation of the orders for the equipment based on all the information gathered. Once the Equipment List has cleared all validation points, a Motorola Credit Analyst will reconcile the list(s) to the original Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3-5 ONE! 3.1.5 purchase order or contrast. The procurement of third party equipment also takes place during this phase of the project. This phase will be deemed complete when the equipment order is bridged to the manufacturing facility. Manufacturing Based on the equipment order, Motorola will manufacture and/or procure the items necessary for the system. For Motorola manufactured equipment, the manufacturing facility will test each subsystem from its base kit or module level up to the complete subsystem at the factory. In addition to the individual tests applied to all louts shipped, Motorola's Product Quality Engineering Department performs additional tests on periodic samples. These additional tests include performance tests under environmental extremes (e.g., temperature, humidity, vibration, etc.) Element ==A 3.1 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.5 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization This phase will be deemed complete when the equipment is ready to be shipped to North Richland Hills for field installation. Civil Work North Richland Hills is utilizing the existing Dispatch Center. This proposal contains no civil or site upgrades. No site development is required as well. If any site improvements are needed, Motorola will identify the needed improvements to North Richland Hills. Motorola can be contracted, through the Change Order process, to provide site improvements. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3-6 Statement of Work Element 3.1 I a Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.6 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 3.1.6 Equipment Installation Once the equipment is received at the secure location designated by North Richland Hills, Motorola will install the equipment per the approved design documentation. During field installation of the equipment, any required changes to the installation will be noted and included with the final "as- built" documentation of the system. The "as- built" documents will be provided along with the maintenance and operator manuals upon project completion. North Richland Hills will be providing the 6 MCC 7500 workstations and monitors. This phase will be deemed completed when all equipment has been installed at the location designated by North Richland Hills. Elemen7tjL 3.1 1 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.7.6 Equipment Installation 3.1.7 System Optimization 3.1.8 Acoeptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization 3.1.6.1 Manage Receipt of Equipment Motorola will ensure that all equipment is sent to a customer secured storage location designated by North Richland Hills, coordinate the receipt of all equipment with North Richland Hills point of contact, and inventory all equipment. 3.1.6.2 Install Equipment The North Richland Hills Console Subsystem will be installed at the existing Dispatch Center located at: ♦ North Richland Hills Police Department 7301 ME Loop 820 North Richland Hills, Texas Motorola will install: ♦ Qty (4) Four Conventional Channel Gateways (CCGW). ♦ Qty (1) One GCP 8000 Conventional Site Controller (CSC). s Qty (2) Two HP 2610, 24 port LAN Switches. Qty (2) Two GGM 8000 Gateways. Qty (1) One SDM 3000 for MCC 7500 AUX 110. ♦ Qty (6) Six MCC 7500 console positions each of which includes: • Qty (1) North Richland Hills provided workstation hosting the MCC 7500 Graphical User Interface (GUI). • Qty (1) North Richland Hills provided monitor, keyboard and mouse. • Qty (1) One Voice Processing Module (VPM). • Qty (2) Two desktop speakers. s otorola Confidential Restricted City of North Richland Hills, Texas se or disclosure of this proposal is Dispatch Console Upgrade ubject to the restrictions on the title page January 31, 2012 Statement of Work 3-7 3.1.7 3.1.7 • Qty (2) Two headset jacks. • Qty (1) one dual pedal footswitch. • Qty (1) one Dual Instant recall recorder kit. • Qty (1) One gooseneck mic. ♦ Qty (1) One 7.5' high, 19" wide rack. ♦ Qty (1) One OP820 Type III Surge Suppressor. ♦ Qty (7) Seven RMP920 Type III Suppressors. ♦ Qty (1) One Network Management Client includes: • Z400 Workstation. • HP 19 -inch Monitor. • User Configuration Manager License. • Radio Control Manager License. • Qty (1) one RMP920 Surge Suppressor. Motorola assumes the MCC 7500 dispatch operator positions will be installed and configured using the City of Fort Worth's ASTRO 25 System once it is installed and operational. Motorola will provide and install the Type III surge protection devices for this proposed equipment. The installation pricing asstunes that the building facility has sufficient heating, ventilation and air conditioning (HVAC), space, necessary power and back -up power, along with required cable routing facilities to interconnect the hardware. Facility improvements and/or temporary installations of equipment have not been included in this proposal. If desired, Motorola can provide North Richland Hills with such pricing after visiting the site to determine the scope of the additional work involved. System Optimization Upon completion of the installation process, the system will have power applied and will then be optimized by Motorola personnel under the direction of the program manager. This phase will be deemed complete when Motorola and North Richland Hills agree that the equipment is ready for acceptance testing. Configure, Optimize, and Progran Equipment Motorola will verify that all equipment is operating properly and that all electrical and signal levels are properly set once installation in the field is complete. Motorola will optimize t City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3,8 statement of Work Element 3.1 I M Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.5 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization he console system. Audio and data Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 3.1.7.2 Cars] 3.1.8.1 3.1.8.2 levels will be checked to verify factory settings. Communication interfaces between devices will be verified for proper operation. Features and functionality will be tested to ensure that they are functioning according to the specifications and per the final configuration established during the Design Review. Remove /Dispose of Debris Motorola will remove and dispose of any packaging or debris that is a result of the delivery, or site improvements provided by Motorola. North Richland Hills has the responsibility for the removal, transportation and disposal of any existing equipment unless specifically identified as a Motorola responsibility. Acceptance Testing All tests will be performed as described in the Acceptance Test Plan reviewed at the Design Review and the Acceptance Test Procedures mutually approved prior to the start of Acceptance Testing. During acceptance testing, the system will be tested and the results documented as defined in the Acceptance Test Plan. This phase is considered complete when North Richland Hills acknowledges successful completion of the procedures by signing a System Acceptance Certificate. Element 3.1 1 0 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.8 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization Review Acceptance Test Procedures Motorola and North Richland Hills will review the Acceptance Test Procedure(s) (ATP) (DELIVERABLE 6) that detail the steps to be run to confu7in that the system provided by Motorola is complete and meets the acceptance test criteria. Motorola will review any system testing that North Richland Hills wants performed that is not specified in the Acceptance Test Plan and documented in the test procedures. Additional tests may represent a change in the project's scope and may result in a change order to address the supplemental costs to perform the extra tests. Conduct Acceptance Test This testing is meant to test the hardware, software, and functionality of the system. North Richland Hills representatives have the option to witness or to not witness the conducting of the acceptance test. North Richland Hills representatives are Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3-9 encouraged to witness testing in order to gain a better understanding of the system and test process. Resolutions to any deficiencies found during testing will be agreed upon and documented. If the documented deficiencies do not prevent productive operational use of the system, then the test will be deemed complete. Motorola will remain responsible for the resolution of any documented deficiencies. 3.1.8.3 Conduct Coverage Acceptance Test There will be no coverage guarantee test performed. 3.1.8.4 Accept System Upon successful completion of acceptance testing, North Richland Hills and Motorola will sign a System Acceptance Certificate. Section 5 of the SPA describes System Acceptance. An example of the Systems Acceptance Certificate can also be found within the SPA. 3.1.9 Subscriber Installation North Richland Hills has existing subscribers that require flash upgrades to migrate over to the City of Fort Worth's ASTRO 25 System. 180 existing subscribers will be flash upgraded by Motorola. These flash upgrades include: Qty 92, XTL 5000 Mobiles. Qty 82, XTS 5000 Portables. Qty F, XTL 5000 Consolettes. The subscribers will require two programmings. The first round of programming is to program the new talk groups on the new system, the City of Fort Worth's ASTRO 25 System. The second round of programming is Element W 1 3.1 Phases and Tasks 3.1.1 Contract/Project Initiation 3.1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.6 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization to remove the old talk groups from the radios after they have been cutover to the City of Fort Worth system. Motorola will be responsible for the programming of the Radios. North Richland Hills will be responsible for coordinating with the City of Fort Worth's System Manager in obtaining the required approvals prior to programming the subscribers. For the Flash upgrades and subscriber programming, Motorola is responsible for the following: 1. Obtaining the most current version of subscriber firmware from MOL. 2. Performing flash upgrades and verifying the new feature set is adequately installed. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 3 -1 D Statement of Work 3. Performing codeplug modifications for analog and digital operation scenarios. If radios are to be put back in service in analog mode (prior to Fort Worth's P25 system being available), then new analog codeplugs are required and are the customer's responsibility. 4. Verification of successful analog/digital functionality through acceptance testing, prior to subscriber redeployment. For the Flash upgrades and subscriber programming, North Richland Hills is responsible for the following: 1 Provide the model number and flash code for all units to be flashed. Motorola will work with North Richland Hills to create 15 templates for their subscriber fleet. Motorola will create the codeplug for the new P25 system parameters, leave in any analog programming and after cutover create an updated codeplug in which the analog information is removed. If more templates or any additional changes in the code plugs are required, a Change Order will be needed to adjust the number of templates. 3.1.10 Project Finalization The Project Finalization phase ensures that all criteria. for Final Project Acceptance have been met. During this phase, Motorola will provide North Richland Hills with electronic documentation (DELIVERABLE S ), software licenses (DELIVERABLE 4 ), and any equipment manuals supplied as part of the purchased equipment (DELIVERABLE 10). This phase will be deemed complete when Motorola and North Richland Hills sign the Final Project Acceptance portion of the System Acceptance Certificate. Additional information regarding Final Project Acceptance can be found in Section 5 of the SPA. 3.1.10.1 Resolve Punchlist Items Element 3.1 Phases and Tasks 3.1.1 Contract/Project Initiation 3. 1.2 Design Review 3.1.3 Order Processing 3.1.4 Manufacturing 3.1.5 Civil Work 3.1.6 Installation 3.1.7 System Optimization 3.1.8 Acceptance Testing 3.1.9 Subscriber Installation 3.1.10 Project Finalization Motorola will work with North Richland Hills to resolve Punchlist items documented during the Acceptance Testing Phase and any other phase during project implementation to ensure that all the criteria for final acceptance have been met. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3 -11 3.1.10.2 Initiate Warranty /Post Warranty Support Motorola will review the items necessary for transitioning the project to Warranty support and service. Motorola will provide a Customer Support Plan (DELIVERABLE 11) detailing the warranty and post warranty support, if applicable, associated with the equipment supplied as part of this project. Additional information regarding post warranty support can be found within Section 6, Warranty and Maintenance Plan. This task will be deemed complete when all service information has been delivered to North Richland Hills. 3.1.13.3 Conduct System and Project Readiness Review During this task, Motorola conducts a System and Project Readiness Review to obtain concurrence from all Motorola functional groups and North Richland Hills that: The factors and plans necessary for the high quality and reliability of the system, its components, installation, testing and training, have been addressed and successfully completed. The system is ready for beneficial use (cutover). The project is evaluated and assessed to identify any issues that may affect the satisfaction of the end users of the system. 3.1.10.4 Perform System Cutover 3.1.1 ©.5 Motorola and North Richland Hills will develop a mutually agreed upon Cutover Plan (DELIVERABLE 12) based upon discussions held during the Design Review Phase that will be used to implement the cutover process. During cutover, the written plan will be followed and the defined contingencies will be implemented as required. Project Documentation Services, equipment, software and documentation are several types of project deliverables Motorola provides as part of this project. Services are specified within this SOW and the equipment is defined within the Equipment List. The documentation and drawings to be developed and delivered as part of this project are described below. Motorola develops documentation and drawings of the system not only to assist with the implementation of the project, but also to provide North Richland Hills with reference materials that can be used for training, as a basis for future system upgrades, and even disaster recovery. For these reasons, Motorola creates and updates documentation and drawings during the implementation of the project. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3 -12 Statement of Work Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page Table 3.1: Project Documentation # Title Description Qty Format Type/ Delivery 1 Project Schedule This is the schedule for the project that is 1 Electronic/Email completed in support of the Project Kickoff Meeting. 2- Project Status These reports capture the status of the project 1 Electronic/Email Reports/ and will be provided on a basis that is mutually Schedule agreed upon by Motorola and North Richland Updates Hills. 3- Meeting Minutes Meeting Minutes capture the results of the 1 Electronic/Email formal meetings held as part of this project such as the Design Review. 4- Action Item Logs Action Item Logs provide a description of 1 Electronic/Email outstanding items and the name of the individual responsible for resolving the action item. 6- Site Evaluation This report includes recommendations for site 1 Electronic/Email Report, (if preparation so that a suitable environment for required) installation of the system can be obtained. 6- Acceptance Test This plan describes the type of testing to be 1 Electronic /Email Plan completed as part of the project- Design The items included within this proposal are 1 Electronic/Email Documentation further refined and updated to reflect the "as- built" description of the system. This documentation may include documents such as System Description, system drawings, Equipment List, site connectivity, power requirements, etc. The final information is included as part of the System Manual. 8- Equipment These are the manuals provided by the As As received Manuals manufacturer(s) for the equipment that was received supplied as part of this project. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3 -13 +WJ North Richland Hills Responsibilities A successful project requires responsibilities to be managed by both Motorola and North Richland Hills. Motorola and North Richland Hills responsibilities are outlined throughout this proposal. The information contained within the System Description and work defined in this SOW is based on the understanding that certain tasks will be performed by North Richland Hills. These tasks are enumerated below to detail the tasks that are to be completed by North Richland Hills in order to successfully complete the implementation. 1. Coordinate with the City of Fort Worth: North Richland Hills shall coordinate with the City of Fort Worth's System Manager or appropriate Fort Worth representative to obtain the required approvals prior to connecting to and/or programming subscribers on the Fort Worth system. This includes approvals for the use of operational licenses and existing Master site hardware. 2. Provide Notice to Proceed: Upon project award, North Richland Hills needs to officially grant Motorola the Contract. 3. Provide Primary Point of Contact: North Richland Hills needs to identify an individual as a primary point of contact who will work with the Motorola program manager. 4. Complete Project Scheduled Tasks: North Richland Hills needs to ensure that tasks assigned to them as agreed upon during the Project Kickoff Meeting are completed on a timely basis. 5. Electrical IHVAC: North Richland Hills shall provide any UPS, Generators or back -up power sources, and HVAC required at the existing Dispatch Center to support the proposed equipment. A. Each new operator position will require a separate, dedicated, 120VAC 20 amp circuit terminated within 3 feet of the final location. North Richland Hills will be responsible for providing these AC circuits. B. North Richland Hills is responsible for providing Type I AC electrical surge protection on the main electrical panel and Type II AC electrical surge protection on the main building utility feed used to power the proposed equipment. C. North Richland Hills must provide space in the main breaker panel and/or UPS interface panel in the Dispatch equipment room for eight 20A circuit breakers. Motorola Solutions will provide eight new 20A circuit breakers for the Type 3 Surge Suppressor to handle the installation of the new equipment. D. North Richland Hills must also identify the building main service disconnect and main distribution panel(s) that will feed the new Motorola equipment at each location. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3 -14 Statement of Work Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 6. Utilities: Pay for the usage costs of power, leased lines and generator fueling both during the construction/installation effort and on an ongoing basis. Secure power connection to the site, associated permitting and installation of a meter and disconnect within 50 feet of the proposed site location. Connectivity: North Richland Hills shall provide a minimum of two (2) T1 circuits from the dispatch site to the City of Fort Worth's ASTRO 25 Master Site. Also, any system interconnections not specifically outlined in this proposal, shall be provided by North Richland Hills. This may include dedicated phone circuits, extra T 1 circuits and/or microwave links. A. The MCC 7500 is an IP based console and have many Ethernet connections within its configuration. Any Ethernet connection between the console operator equipment and console network equipment must not exceed the 328 linear feet (100 meters) limitation. 8. Perform Communication Site upgrades: North Richland Hills needs to ensure that site upgrades, as identified in the Site Evaluation Report, are completed within the Project Schedule time frame. A. An R56 site audit has not been conducted and R56 related upgrades, such as grounding, are not included within this proposal. If necessary, North Richland Hills is responsible for providing any required R56 upgrades at these locations including any civil, electrical, grounding, or environmental modifications at the sites. Motorola can provide these services at additional cost. 9. Rack Space: North Richland Hills must provide the necessary rack space needed to house the proposed equipment within the Dispatch Site equipment room. This proposal does not include any racks. 10. Grant Site Access: North Richland Hills needs to provide a letter to all owners /managers of sites and provide any keys or other necessary items to allow Motorola or third party personnel to enter all sites within this proposal. 11. Identify and Provide Location for Secure Equipment Storage: North Richland Hills will need to identify the secure location for equipment storage during the Project Kickoff Meeting. This secure location will be used as the "ship to" address for the equipment and will be used to warehouse the equipment as the sites are being prepared. 12. Review Documentation: North Richland Hills needs to review project documentation as it is received to provide feedback for appropriate and timely discussions and or changes. Documentation includes the Project Schedule, System Design, Acceptance Test Plans, Acceptance Test Procedures, and other deliverables as listed in Table 1. Review and approve site design drawings within 7 calendar days of submission by Motorola or its subcontractors. Should a re- submission be required due to errors or omissions, the customer shall review and approve the re- submitted plans within 7 calendar days from the date of submittal. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Statement of Work 3 -15 13. Assume Responsibility for Third Party Equipment, Software, or Services: Third party services and/or equipment contracted by North Richland Hills are the responsibility thereof. Motorola has responsibility for all third party services provided by Motorola under this proposal. 14. Ensure Performance Standards of North Richland Hills- provided Site Connectivity Equipment: The connectivity performance standards will be included in the Design Documentation developed during the Design Review Phase. Motorola may test for compliance of the connections prior to commencing installation. 15. Coordinate Schedule for Installation, Acceptance Tests, and Cutover: North Richland Hills will provide times and dates of availability to participate in these events. 16. Application Fees 1 Leases: If applicable, pay application fees, taxes and recurring payments for lease /ownership of the property. 17. Support Integration, Optimization, and Testing: North Richland Hills needs to provide and install all communication lines /equipment that are not Motorola - provided deliverables and needs to provide all required liaison support with the agencies and vendors under their jurisdiction. 18. Communicate Project Changes: North Richland Hills needs to communicate schedule changes for tasks or phase events, and/or changes to dates to the program manager to avoid additional costs. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3 -16 Statement of Work Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 3.3 Statement of Work Assumptions Motorola is not providing any buildings to house the equipment at the dispatch site nor any HVAC. Motorola is not providing any UPS or generators for the dispatch site. It is the responsibility of NRH to provide back -up power for the dispatch site. The cost for performing a structural analysis on any towers at the dispatch site has not been included in this proposal. No cost has been included to remedy any deficiencies with the tower structure. NRH is responsible for providing a minimum of two T1 links from the dispatch site to the City of Fort Worth ASTRO 25 Core. ♦ A R56 site audit has not been conducted and R56 grounding upgrades are not included within this proposal. In case required, NRH is responsible for providing any required R56 upgrades at these locations including any civil, electrical, grounding, or environmental modifications at the sites. Motorola can provide these services at additional cost. ♦ NRH must identify the building main service disconnect or main distribution panel(s) that will feed the new Motorola equipment at each of the site locations. Operational licenses quoted in this proposal will require City of Fort Worth's permission to be used on the system. s This design includes MCC 7500 Auxiliary Input/Output equipment for monitoring site environmental, building lights, doors, and alarms via contact closures. With this unit NRH can monitor up to forty-eight alarms. NRH is responsible for all roof and wall penetrations required for routing audio and Radio Frequency (RF) cabling. Any equipment that requires CAT5e Ethernet connectivity must not exceed 328 linear feet (100m) of cable. NRH is responsible for providing one dedicated, 120VACf20 amp outlets within three feet of each of the new proposed operator positions. This outlet should be connected to the UPS and generator backup power and have their own dedicated circuit breaker. NRH is responsible for providing eight dedicated 120VAC120Amp circuits to be terminated in a junction box within three feet above the proposed 7'5" equipment rack. These circuits should be connected to the UPS and generator backup power. s NRH is responsible for providing Type I AC electrical surge protection on the main electrical panel and Type H AC electrical surge protection on the main building utility feed used to power the proposed equipment. ♦ Motorola will provide and install Type III surge protection devices for the proposed equipment. Motorola Confidential Restricted City of North Richland Hills, Texas Use or disclosure of this proposal is Dispatch Console Upgrade subject to the restrictions on the title page January 31, 2012 Statement of Work 3 -17 ♦ NRH must provide adequate room to house one 7.5' high, 19" wide rack in the Dispatch Site equipment room. ♦ Configuration of the MCC 7500 console system requires that the NRH provided network (Tls) connectivity is in place to the City of Fort Worth's Core. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 3 -18 Statement of Work Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page The Preliminary Project Schedule is included on the following page. Note: This Schedule is Preliminary only. This implementation is dependent on the City of Fort Worth's ASTRC 25 System implementation. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Preliminary Project Schedule �J 41 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 4 -2 Preliminary Project Schedule N RICHLANDHILLS CNS TX- 12Q100A - Gantt Chart 012 i2 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 112 City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Preliminary Project Schedule 4 -3 Name start 2+2912612 22912012 229/2012 3/112012 3/1212012 3115/2612 3/15/2012 3/22/2012 32312012 32312012 35D12012 4/3/2012 41412012 111512013 Finish 611112013 3114!2012 2292012 3192012 3114M12 3122'2012 312212012 3!22!2012 4/512613 31292012 413rAl2 4132012 41512613 Nt912013 January W7 .+ ■ 1 w ■ 2012 April July oclober 21113 January Apra Contract CartadAward Contract Admmistraaon Project IGck•06 Contract Design Review (Gate 9 & 8) Review Contract Design Design Approval Order Processing (Gate 7 - Procurement & Build) Process Equiomerdlist Trial Validation Order Bridged Manufacturing and Staging (Gate 7 - Procurement & Build) h:Y�3iiula::turr� h.9c'ci, °1,1 F ".,_ Develop Programming Co0iguradons Shia Equiprilent :o J INSTALLATION (Gate 6 - Instal[a[Pon & Optimization) Master Site Installation (Gate 6 - Installation & Optimization) Program FN Master site Master Site Upgrade Coru'I- -• Console Installation (Gate 6 - Installation & Optimization) Receive and Inventory Console Inset Console at Nor,!^ Richland hills ra e Ins-al+ations Coniciete Installation Acceptance System Optimization [Gate 6 - Installation & Optimization) Lnh' e ",nca:pn Optimize System FNE Optimization Cort.,lete Subscriber Installation (Gate 6 - Installation & Optimization) Receive and inventory subscriber equip Flash Upgrade Mobiles Flash Upgrade Portables Subscriber Complete Audit and Acceptance Testing (Gate 5 - System Testing & Cutover) Pertarm R-56 Audit Perform System Testing 5ATP Acceptance Cutover (Gate 5 - System Testing & Cutover) Dis. +ateh 4f4rM2 32012013 5/2/2012 ,1812013 AW2013 51112012 4+5P2013 512312013 4/1912013 4119M13 —VI 912013 41812013 418!2013 51342013 4182013 4T2212L113 5130113 51312013 5311013 • - 13 513201 3 51'2312613 --95ffi 3 5/16/2013 32013 51112012 512J2012 5/412012 511112012 5!1712012 5113/2613 5/1312013 5:2412013 5131/2013 613/1013 c.31'_Ct3 5RIW3 5x232613 5123/15113 5177x2072 513/2012 511012012 5/1712012 5/172012 61412613' 511512013 5131 ?2013 rv'312013 814613 61412013 ■ 6� ■ ■ • 1 _...... .. -� _ 012 i2 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 112 City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Preliminary Project Schedule 4 -3 N RICHLANDHILLS CNS TX- 120100A - Gantt Chart 01125!12 City of North Richland Hills, Texas [Dispatch Console Upgrade January 31, 2012 4-4 Preliminary Project Schedule 2'7 Motorola Confidential Restricted AN Use or disclosure of this proposal is subject to the restrictions on the title page Name Cuby&* Cori aetE Finalize (Gate 4 - Implementation Closel Find Inswtion w+Custcri r Punobst Resolution FIrtWee oocumentabon Final Acceptance start Finish 2012 2013 anwry April Jury octow January April r� 1 13 5Nra2013 6N V2013 61512013 GIM2013 ■ ■ ■ 5?IWO13 5123!2013 --0111013 WV20131 6MV20131 01125!12 City of North Richland Hills, Texas [Dispatch Console Upgrade January 31, 2012 4-4 Preliminary Project Schedule 2'7 Motorola Confidential Restricted AN Use or disclosure of this proposal is subject to the restrictions on the title page 5.1 MCC 7500 Trunked Resources Call Alert 2. TEST i N 11 *14W I:A 0 191 ► Call Alert Page allows a subscriber /dispatcher to selectively alert another radio unit. The initiating subscriber /console will receive notification as to whether or not the call alert was received. Units receiving a Call Alert will sound an alert tone and show a visual alert indication. The display will also show the individual ID of the initiating subscriber/console unit. SETUP RADI0-1 - TALKGROUP 1 CONSOLE -1 - TALKGROUP 1 VERSION #1.080 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page Step 1. Using CONSOLE -1, select the call alert button in the resource window. Step 2. Enter the ID of RADI0-1 and send the call alert to RADIO -1. Step 3. Verify that RADI0-1 receives the alert and that the ID of the console is shown. Step 4. Turn off RADIO -1. Step 5. Using CONSOLE -1, send the call alert to RADI0-1 again. Step 6. Verify that after trying to page RADIO -1, the console displays "Can not send call alert - target not found" in the summary list. Pass Fai I City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Acceptance Test Plan u 5-1 MCC 7500 Trunked Resources Instant Recall Recorder (IRR) Operation on the MCC 7500 iN0*144N120 Is] ► The Instant Recall Recorder (IRR) allows for audio from a phone call or a radio call to be played back at the MCC 7500 Console position. Thirty minutes of audio is saved for radio and an additional thirty minutes for telephone. The audio is saved on the positions hard disk in the form of a .wav file. SETUP CONSOLE -1 - TALKGROUP 1 running IRR application. VERSION #1.010 City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 5 -2 Acceptance Test Plan 2. TEST Step 1. Select a radio channel on the Pass Fail Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page CONSOLE -1 application window. Step 2. Select IRR from the CONSOLE -1 toolbar. Step 3. Initiate radio communication between two portables. Step 4. Verify a new entry appears in the IRR log window. Step 5. Select the new entry from the list. Step 5. Press play and verify conversation replay. Pass Fail Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page MCC 7500 Trunked Resources Emergency Alarm and Call Display Description 1. DESCRIPTION Users in life threatening situations can use the emergency button on the radio to send an audible alarm and a visual alarm signal to a console operator in order to request immediate system access to a voice channel for an emergency call. An emergency alarm begins after the radio user presses the radio's emergency button. Pressing the emergency button places the radio in "emergency mode ". To begin an emergency call, the radio user must press the radio's PTT button while in "emergency mode." The assigned voice channel will be dedicated to the emergency caller's talkgroup for an extended period of time, equal to the Message Hang Time plus the Emergency Hang Time. As with other call types, emergency calls can operate across sites as well as within the same site. SETUP RADIO -1 - TALKGROUP 1 CONSOLE -1 - TALKGROUP 1 CONSOLE -2 - TALKGROUP 1 VERSION #1.060 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 2. TEST Step 1. Initiate an Emergency Alarm from RADIO -1. Step 2. Observe the Emergency from RADI0-1 is received at CONSOLE -1 for TALKGROUP 1. Step 3. Acknowledge the Emergency at the operator position. Verify CONSOLE -2 receives notification that the call has been acknowledged. Step 4. Initiate a call with RADIO -1 to initiate an Emergency call. Step 5. Observe CONSOLE -1 and CONSOLE -2 can monitor RADIO -1 Step 6. Clear the Emergency from CONSOLE -1 on TALKGROUP 1. Step 7. End the Emergency Alarm from RADIO - 1. Pass Fai I City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Acceptance Test Plan 5-3 MCC 7500 Trunked Resources 2. TEST Step 1. From CONSOLE -1, create an Msel Multi - Select Operation group with TALKGRGUP 1 and TALKGRGUP 2. 1. DESCRIPTION Step 2. Transmit on the Msel using the Msel instant transmit button. Multi - Select (Msel) allows the console operator to group a number of channelsltalkgroups Step 3. Verify that RADIO -1 and RADIO -2 hear together such that when the general transmit bar the call. is depressed, all of the multi - selected channelsltalkgroups will transmit at the same Step 4. Initiate a call with RADIO -1. time with the same information. Multi - Select is one way communication call. If a radio user Step 5. Verify the call is heard on CONSOLE -1 responds to a Multi - Select call the talkgroup the but not on RADIO -2. user is affiliated to will be the only one to hear the call. There is no super -group formed, so Step 6. Initiate a call with RADIO -2. radio communication is still at the single talkgroup level. Multi - Select is utilized to send Step 7. Verify the call is heard on CONSOLE -1 an APB to several channelsltalkgroups. A Multi- but not on RADIO -1. Select has a limit of twenty (20) trunkingfconventional resources Step 8. On CONSOLE -1 dissolve the Msel. SETUP Pass Fail RADIO -1 - TALKGRGUP 1 RADIO -2 - TALKGRGUP 2 CONSOLE -1 - TALKGRGUP 1, TALKGRGUP 2 VERSION #1.070 City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 5A Acceptance Test Plan Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page MCC 7500 Trunked Resources Talkgroup Patch 1. DESCRIPTION Talkgroup Patch allows a dispatcher to merge several talkgroups together on one voice channel to participate in a single conversation. This can be used for situations involving two or more talkgroups that need to communicate with each other. Using the Patch feature, the console operator can talk and listen to all of the selected talkgroups grouped; in addition, the members of the individual talkgroups can also talk or listen to members of other talkgroups. Patched talkgroups can communicate with the console dispatcher and other members of different talkgroups because of the "supergroup" nature of the Patch feature. NOTE: If "secure" and "clear" resources are patched together, one repeater for each mode may be assigned per site. SETUP RADIO -1 - TALKGROUP 1 RADIO -2 - TALKGROUP 2 RADIO -3 - TALKGROUP 1 RADIO -4 - TALKGROUP 2 CONSOLE -1 - TALKGROUP 1 and TALKGROUP 2 Note: All 4 Radios must have the same home zone. VERSION #1.100 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 2. TEST Step 1. Using CONSOLE -1 create a patch between TALKGROUP 1 and TALKGROUP 2. Step 2. Initiate a patch call from CONSOLE -1. Step 3. Verify RADIO -1, RADIO -2, RADIO -3, and RADIO -4 can monitor the call. Step 4. Initiate several calls between the radios and verify successful communication. Step 5. Dissolve the patch created in step 1. Pass Fail City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Acceptance Test Plan 5-5 MCC 7500 Trunked Resources Talkgroup Selection and Call 1. DESCRIPTION The Talkgroup Call is the primary level of organization for communications on a trunked radio system. Dispatchers with Talkgroup Call capability will be able to communicate with other members of the same talkgroup. This provides the effect of an assigned channel down to the talkgroup level. When a Talkgroup Call is initiated from a subscriber unit, the call is indicated on each dispatch operator position that has a channel control resource associated with the unit's channel / talkgroup. SETUP RADIO -1 - TALKGROUP 1 RADIO -2 - TALKGROUP 2 RADIO -3 - TALKGROUP 1 RADIO -4 - TALKGROUP 2 CONSOLE -1 - TALKGROUP 1 CONSOLE -2 - TALKGROUP 2 VERSION #1.120 City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 5-6 Acceptance Test Plan 2. TEST Step 1. Initiate a wide area call from CONSOLE - 1 on TALKGROUP 1. Step 2. Observe that RADIO -1 and RADIO -3 will be able to monitor the call. Dekey the console and have either radio respond to the call. Step 3. Observe that all consoles with TALKGROUP 1 can monitor both sides of the conversation. Step 4. Initiate a wide area call from CONSOLE - 2 on TALKGROUP 2. Step 5. Observe that RADIO -2 and RADIO -4 will be able to monitor the call. Dekey the console and have either radio respond to the call. Step 6. Observe that all consoles with TALKGROUP 2 can monitor both sides of the conversation. Pass Fail Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page MCC 7500 Trunked Resources PTT Unit ID/Alias Display 1. DESCRIPTION Console operator positions contain various resources such as talkgroup, multigroup, Private Call which enables the dispatcher to communicate with the subscriber units. If activity occurs on one of these operator position resources, the unit ID or associated alias of the initiating radio appears at the console resource. SETUP RADI0-1 - TALKGRDUP 1 RADIO -2 - TALKGRDUP 1 CONSOLE -1 - TALKGRDUP 1 CONSOLE -2 - TALKGRDUP 1 VERSION #1.030 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 2. TEST Step 1. Select the resource for TALKGRDUP 1 on CONSOLE -1. Step 2. Initiate a call on TALKGRDUP 1 from RADIO -2 and observe that the alias is seen at CONSOLE -1 in the resource window as well as in the Activity Log window. Step 3. Initiate a call from RADI0-1 and observe that the alias of RADI0-1 is seen at CONSOLE -1 in the resource window as well as in the Activity Log window. Pass Fail City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Acceptance Test Plan 5-7 5.2 MCC 7500 Conventional Resources 2. TEST Patch Operation - Conventional Step 1. Using CONSOLE -1 create a patch between CONVENTIONAL CHANNEL 1 1. DESCRIPTION and CONVENTIONAL CHANNEL 2. The Patch feature allows the dispatcher to merge several resources together enabling them to participate in a single conversation. This can be used for temporarily merging two or more channels together to act as one larger group. In a patch group, the members can receive calls from the console and they can transmit to all other members of the patch group. SETUP RADIO -1 - CONVENTIONAL CHANNEL 1 RADIO -2 - CONVENTIONAL CHANNEL 2 CONSOLE -1 - CONVENTIONAL CHANNEL 1 and CONVENTIONAL CHANNEL 2 VERSION #1.030 Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page Step 2. Initiate a patch call from CONSOLE -1. Step 3. Verify RADIO -1 and RADIO -2 can monitor the call. Step 4. Initiate several calls between RADIO -1 and RADIO -2 and verify successful communication. Step 5. Dissolve the patch created in step 1 Pass Fail City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Acceptance Test Plan 5-8 5.3 S ignoff Certificate By their signatures below, the followuig witnesses certify they have observed the In- Field System Acceptance Test Procedures. Signatures WITNESS: Please Print Name: Please Print Title: WITNESS: Please Print Name: Please Print Title: WITNESS: Please Print Name: Please Print Title: Date: Initials: Date: Initials: Date: Initials: Motorola Confidential Restricted City of North Richland Hills, Texas Use or disclosure of this proposal is Dispatch Console Upgrade subject to the restrictions on the title page January 31, 2012 Acceptance Test Plan 5-9 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 5 -10 Acceptance Test Plan 6.1.1 6.1.2 Motorola has over 75 years of experience supporting mission critical communications for public safety and public service agencies. Motorola's technical and service professionals use a structured approach to life cycle service delivery and provide comprehensive maintenance and support throughout the life of the system. The value of support is measured by system availability, which is optimized through the use of proactive processes, such as preventive maintenance, fault monitoring and active response management. System availability is a function of having in place a support plan delivered by highly skilled support professionals, backed by proven processes, tools, and continuous training. Extensive Experience — Motorola has over 70 years of experience supporting mission critical communications and the Public Safety community. Capacity to Respond — Motorola's network of local service centers, repair depots, system support center and parts support enable Motorola to provide quick and effective service delivery. Flexibility and Scalability — Motorola's Support Plans are customized to meet individual Customer needs. Skills and Process — Motorola uses a well - established, structured, and disciplined approach to provide service delivery. Motorola's team of well- trained and committed people understands the communications technology business. The Motorola Service Delivery Team Customer Support Manager Your Motorola Customer Support Manager provides coordination of support resources to enhance the quality of service delivery and to ensure your satisfaction. The Customer Support Manager (CSM) is responsible to oversee the execution of the Warranty and Service Agreement and ensure that Motorola meets its response and restoration cycle time commitments. The CSM will supervise and manage the Motorola Authorized Servicer's functions. Motorola System Technologists The Motorola System Technologists (ST) are available to assist Motorola's Authorized Servicers when needed for network health and operations. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2D12 Warranty and Maintenance Plan 6 -1 6.1.3 Me E! MOIA 6.2.1 Motorola System Support Center Located in Schaumburg, Illinois, the System Support Center (S SC) is a key component to the overall management and system maintenance. As detailed in this Customer Support Plan, the following services are provided by the System Support Center: F Network Monitoring. t Dispatch Service. ♦ Infrastructure Repair with Advanced Replacement. ♦ Technical Support. Motorola Local Service Provider Motorola's authorized service centers are staffed with trained and qualified technicians. They provide rapid response, repair, restoration, installations, removals, programming, and scheduled preventive maintenance tasks for site standards compliance and RF operability. Motorola's authorized service centers are assessed annually for technical and administrative competency. Motorola places great emphasis on ensuring that communications systems, such as the one proposed for TCSO, meet high standards for design, manufacture, and performance. To enhance the value of the communications system being acquired, Motorola offers customized warranty and post - warranty services as outlined in this section. Warranty Services Motorola will provide warranty services per our standard warranty terms and conditions as outlined within the Communication Systems Agreement within this proposal. In addition to the Standard Commercial Warranty, the service products that comprise the Custom Warranty package are listed below along with a brief description. These services mirror those being delivered to the Fort Worth Master Site. Dispatch Service Motorola's Dispatch Service ensures that trained and qualified technicians are dispatched to diagnose and restore your communications network. Following proven response and restoration processes, the local authorized service center in your area is contacted and a qualified technician is sent to your site. An automated escalation and case management process is followed to ensure that technician site arrival and system restoration comply with contracted response and restore times. Once the issue has been resolved, the System Support Center verifies resolution and with your approval, closes the case. Activity records are also available to provide a comprehensive history of site performance, issues, and resolution. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 6 -2 Warranty and Maintenance Plan Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 6.2.2 OnSite Infrastructure Response Motorola. OnSite Infrastructure Response provides local, trained and qualified technicians who arrive at your location to diagnose and restore your communications network. Following proven response and restore processes, Motorola Dispatch contacts the local authorized service center in your area and dispatches a qualified technician to your site. An automated escalation and case management process ensures that technician site arrival and system restoration comply with contracted response times. The field technician restores the system by performing first level troubleshooting on- site. If the technician is unable to resolve the issue, the case is escalated to the System Support Center or product engineering teams as needed. 6.2.3 Network Preventative Maintenance Network Preventative Maintenance provides an operational test and alignment on your infrastructure or fixed network equipment to ensure that it meets original manufacturer's specifications. Trained technicians: ♦ Physically inspect equipment. ♦ Remove dust and foreign substances. s Clean filters. Measure, record, align and adjust equipment to meet original manufacturer's specifications. This service is performed based on a schedule agreed upon between you and Motorola. Network Preventative Maintenance proactively detects issues that may result in system malfunctions and operational interruptions. 6.2.4 Infrastructure Repair Infrastructure Repair service provides for the repair of all Motorola - manufactured equipment, as well as equipment from third -party infrastructure vendors. All repair management is handled through a central location eliminating your need to send equipment to multiple locations. Comprehensive test labs replicate your network in order to reproduce and analyze the issue. State -of- the -art, industry - standard repair tools enable our technicians to troubleshoot, analyze, test, and repair your equipment. Our IS09001 and TL9000- certified processes and methodologies ensure that your equipment is quickly returned maintaining the highest quality standards. Service agreements allow you to budget your maintenance costs on an annual basis. Equipment covered under service agreements also receives higher service priority, which results in quicker repair times. s otorola Confidential Restricted City of North Richland Hills, Texas se or disclosure of this proposal is Dispatch Console Upgrade ubject to the restrictions on the title page January 31, 2D12 Warranty and Maintenance Plan 6 -3 6.2.5 6.2.6 6.2.7 Infrastructure Repair with Advanced Replacement Infrastructure Repair with our Advanced Replacement upgrade supplements your spares inventory with Motorola's centralized inventory of critical equipment. In advance of Motorola repairing the malfunctioning unit, a replacement unit is sent to you within 24 hours to ensure a spare unit is available. Upon receipt of the malfunctioning unit, Motorola repairs the unit and replace it in our centralized inventory. Technical Support Service Motorola Technical Support service provides an additional layer of support through centralized, telephone consultation for issues that require a high level of communications network expertise and troubleshooting capabilities. Technical Support is delivered by the System Support Center (SSC). The SSC is staffed with trained, skilled technologists specializing in the diagnosis and swift resolution of network performance issues. These technologists have access to a solutions database as well as in house test labs and development engineers. Technical Support cases are continuously monitored against stringent inbound call management and case management standards to ensure rapid and consistent issue resolution. Technical Support service translates into measurable, TCSO- specific metrics for assured network performance and system availability. Network Monitoring Service Network Monitoring Service can help keep your network at optimum availability so it is ready to serve mission critical communications needs. By watching over the network continuously, Network Monitoring Service takes action whenever needed, and resolves network problems. We often intervene and correct the problem before you even know a problem exists. Network Monitoring Service provides improved productivity and enhanced network performance, which in turn helps to increase your technology Return -On- Investment. Using a combination of network monitoring software, automated alerts, and remote diagnostics inquiries, our System Support technologists actively monitor your network to maximize network uptune and overall preparedness ... for the expected and unexpected. Upon receiving an alert, our team immediately performs a series of diagnostics to assess the problem. Often the situation can be resolved remotely, but when additional attention is required, local field technicians are dispatched immediately to your site to achieve restoration. Motorola's Network Monitoring service is a vital component of an intelligent communication support plan that keeps your business operating smoothly, your costs down, and assures maximum preparedness at all times. Specifically, Network Monitoring Service provides. Improved network availability. Remote and timely resolution to minimize downtime. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 6A Warranty and Maintenance Plan Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page me 're3 6.2.9 r Cost efficiencies. ♦ Optimize time at site due to assessment and knowledge transfer before dispatch. ♦ Minimize unnecessary trips to site. s Mitigate need for 24 x 7 operations monitoring center. Detailed Reports. Security Monitoring Service Security elements such as anti- virus, firewalls, and Intrusion Detection Systems (IDS) are a good first step, but they are not enough to secure your network. Radio network operators must take additional steps to reduce vulnerabilities to potential attack and protect critical radio network infrastructure. Motorola's ASTRO 25 Security Monitoring is a complete solution that reduces the risk of network availability being impacted by a security threat. Specialized security analysts provide uninterrupted monitoring of the radio network security elements utilizing advanced correlation and visualization tools to detect, characterize, and respond to events that are specifically applicable to government and public safety radio networks. Our security analysts have direct and immediate access to Motorola engineers for rapid resolution. This level of service ensures the operational impact that security events may cause to your network are minimized or eliminated. Security Update Service (SUS) Commercial security software updates are often designed without RF Systems in mind and could cause inadvertent harm to your radio network, disrupting mission - critical communications and putting your first responders and citizens at risk. The Motorola Security Update Service assures that commercial anti -virus definitions, operating system software patches, and Intrusion Detection Sensor signature files are compatible with your ASTRO 25 Network and do not interfere with network functionality. Our expert network security technologists analyze, perform testing, and validate the latest security software updates in a dedicated test lab and provide continuous monitoring of updates to provide you regular electronic updates upon completion of successful testing. Table 6 -1: Security Update Service Components &L Anti -virus Definition Update SUIS ✓ SUIS Platinum d Minor Release (patch release) Information Assurance Remediation Major Release (system release) Hardware Refresh Implementation Services Regional Partner Invoicing available available s otorola Confidential Restricted City of North Richland Hills, Texas se or disclosure of this proposal is Dispatch Console Upgrade ubject to the restrictions on the title page January 31, 2D12 Warranty and Maintenance Plan 6 -5 to • Anti -virus definitions and intrusion detection sensor updates for Motorola supplied equipment from applicable original equipment manufacturer. Minor releases may include commercial OS and application security updates, patches and service pack updates for Microsoft Windows and Server OS, Red Hat Linux, Sun Solaris and any Motorola software service packs that may be available. • Recommendations for IA remediation may include, but is not limited to the following: provide security software updates; provide operating system security updates or patches; implement configuration changes; upgrade to a later ASTRO 25 System Release (upgrade expense not included), or recommending a compensating control. Regional partner invoicing provides ability to separate invoicing across multiple agencies. Post Warranty Services As Motorola's continuing commitment to supporting your system, warranty services can be extended after the first year to provide maintenance and service support 'n future years. Any of the services that we identify can be customized in future years, and are available for purchase either in "System Support Services" packages or as individual service offerings. These system support services significantly benefit TCSO because the system can be effectively supported after the warranty period, thereby maximizing the operational capabilities and useful life of the system and protecting your investment in the system. Post - Warranty support services have not been offered with this proposal but can be quoted upon request. Summary Whether it's a routine service call, or a disaster situation, Motorola understands its responsibility and takes pride in its commitment to deliver proven response service to the public safety community. Motorola has the capability to provide the technical, administrative, consultative, and maintenance repair services needed to support, enhance, and maintain the effectiveness of your communications network. Motorola's goal is to provide TCSO with the qualified resources, to maintain and improve system operation and availability, and to deliver world class service support. City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 6- Warranty and Maintenance Plan Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page 7.1 MCC 7500 Dispatch Consoles and P25 Flash Kits Pricing Pricing Summary -A HGAC TOTAL Equipment which includes (6) MCC 7500 IP Consoles $625,000.00 and associated Hardware, (6) Conventional Gateways which includes Project Management, ST, and Engineering time for Implementation and optimization. Installed and Tested Included (82) XTS 5000 Portable P25 Flash Kits $99,384.00 (92) XTL 5000 Mobiles & (6) Consolette P25 Flash Kits $120,980.00 Flash Labor & Programming $9,770.00 HGAC System Total $855,134.00 Fort Worth Discount for P25 Flash Kits -$76, 121.34 Fort Worth Discount for Dispatch Consoles - $56,875.00 Total With Discount $722,137.66 0% interest for first year Lease Purchase option Included Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Pricing Summary �J 7 -1 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 7 -2 Pricing Summary 7.2 Leese Purchase Agreement Motorola has provided a Municipal Lease Purchase Agreement on the follow pages. s otorola Confidential Restricted se or disclosure of this proposal is ubject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Pricing Summary 7 -3 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 7-0 Pricing Summary oMOTOROLA January 31, 2 012 Mr. Sean Hughes City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills TX 76180 Dear Mr. Hughes: Enclosed for your review, please find the Municipal Lease documentation in connection with the radio equipment to be leased from Motorola. The interest rate and payment streams outlined in Equipment Lease - Purchase Agreement 423262 are valid for contracts that are executed and returned to Motorola on or before February 22, 2012. After 2/22/12, the Lessor reserves the option to re- quote and re -price the transaction based on current market interest rates. Please have the documents executed where indicated and forward the documents to the following address: Motorola Credit Corporation Attn: Bill Stancik / 5'' Floor (SH5 -B) 1301 E. Algonquin Rd Schaumburg, IL 60196 Should you have any questions, please contact me at 847 - 538 -4531. Thank You, MOTOROLA CREDIT CORPORATION Bill Stancik 0 MOTOROLA LESSEE FACT SHEET Please help Motorola Solutions, Inc. provide excellent billing service by providing the following information: 1. Complete Billing Address City of North Richland Hills Attention: Phone: 2. Lessee County Location: 3. Federal Tax I.D. Number 4. Purchase Order Number to be referenced on invoice (if necessary) or other "descriptions" that may assist in determining the applicable post center or depart mgnt: S. Equipment description that you would like to appear on your invoicing: Appropriate Contact for Documentation 1 System Acceptance Follow-up- 46. Appropriate Contact & _.._.._..... Mailing Address Phone: Fax: 7. Payment remit to address: Motorola Credit Corp. P.O. Box 71132 Chicago IL 60694.1132 Thank you EQUIPMENT LEASE- PURCHASE AGREEMENT Lease Number: 23262 LESSEE: LESSOR, City of North Richland ITflls Motorola Solutions, Inc. 7301 N.E. Loop 820 1301 E. Algonquin Rd. North Richland Hilts TX 76180 Schaumburg, IL 60196 Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor, the Equipment described In any Schedule A now or hereafter attached hereto ( "Equipment ") in accordance with the following terms and conditions of this Equipment Lease - Purchase Agreement ( "Lease "). 1. TERM. This Lease will become effective upon the execution hereof by Lessor. The Term of this Lease will commence on date specified in Schedule A and unless terminated according to terms hereof or the purchase option, provided in Section 18, is exerclsed this Lease will continue until the Expiration Date set forth in Schedule B attached hereto ( "Lease Term "). 2. RENT. Lessee agrees to pay to Lessor or its assignee the Lease Payments (herein so called), including the interest portion, in the amounts specified in Schedule S. The Lease Payments will be payable without notice or demand at the office of the Lessor (or such other place as Lessor or its assignee may from time to time designate in writing), and will commence on the first Lease Payment Date as set forth in Schedule B and thereafter on each of the Lease Payment Dates set forth in Schedule B. Any payments received later than ten (10) days from the due date will bear interest at the highest lawful rate from the due date. Except as specifically provided in Section 5 hereof, the Lease Payments will be absolute and unconditional fn all events and will not be subject to any set -off, defense, counterclaim, or recoupment for any reason whatsoever. Lessee reasonably Believes that funds can be obtained sufficient to make all Lease Payments during the Lease Term. It is Lessee's intent to make Lease Payments for the full Lease Term if funds are legally available therefor and in that regard Lessee represents that the Equipment will be used for one or more authorized governmental or proprietary functions essential to its proper, efficient and economic operation. 3. DELIVERY AND ACCEPTANCE. Lessor will cause the Equipment to be delivered to Lessee at the location specified in Schedule A ( "Equipment Location "). Lessee will accept the Equipment as soon as it has been delivered and is operational. Lessee will evidence its acceptance of the Equipment by executing and delivering to Lessor a Delivery and Acceptance Certificate in the form provided by Lessor. Even if Lessee has not executed and delivered to Lessor a Delivery and Acceptance Certificate, if Lessor believes the Equipment has been delivered and is operational, Lessor may require Lessee to notify Lessor in writing (within five (5) days of Lessee's receipt of Lessor's request) whether or not Lessee deems the Equipment (i) to have been delivered and (ii) to be operational, and hence be accepted by Lessee. If Lessee fails to so respond in such five (6) day period, Lessee will be deemed to have accepted the Equipment and be deemed to have acknowledged that the Equipment was delivered and is operational as if Lessee had in fact executed and delivered to Lessor a Delivery and Acceptance Certificate, 4. REPRESENTATIONS AND WARRANTIES. Lessor acknowledges that the Equipment leased hereunder its being manufactured and installed by Motorola Solutions, Inc. pursuant to contract (the "Contract ") covering the Equipment. Lessee acknowledges that on or prior to the state of acceptance of the Equipment, Lessor intends to sell and assign Lessor's right, title and interest in and to this Agreement and the Equipment to an assignee ( "Assignee "). LESSEE FURTHER ACKNOWLEDGES THAT EXCEPT AS EXPRESSLY SET FORTH IN THE CONTRACT, LESSOR MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY NATURE OR KIND WHATSOEVER, AND AS BETWEEN LESSEE AND THE ASSIGNEE, THE PROPERTY SHALL BE ACCEPTED BY LESSEE "AS IS" AND "WITH ALL FAULTS ". LESSEE AGREES TO SETTLE ALL CLAIMS DIRECTLY WITH LESSOR AND WILL NOT ASSERT OR SEEK TO ENFORCE ANY SUCH CLAIMS AGAINST THE ASSIGNEE, NEITHER LESSOR NOR THE ASSIGNEE SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER AS A RESULT OF THE LEASE OF THE EQUIPMENT, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, PROPERTY DAMAGE OR LOST PRODUCTION WHETHER SUFFERED BY LESSEE OR ANY THIRD PARTY. Lessor is not responsible for, and shall not be liable to Lessee for damages relating to loss of value of the Equipment for any cause or situation (including, without limitation, governmental actions or regulations or actions of other third parties). 5. NON - APPROPRIATION OF FUNDS. Notwithstanding anything contained in this Lease to the contrary, in the event the funds appropriated by Lessee's governing body in any fiscal period of Lessee for Lease Payments or other amounts due under this Lease are insufficient therefor, this Lease shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to Lessee of any kind whatsoever, except as to the portions of Lease Payments or other amounts herein agreed upon for which funds shall have been appropriated and budgeted. The Lessee will immediately notify the Lessor or its Assignee of such occurrence. In the event of such termination, Lessee agrees to peaceably surrender possession of the Equipment to Lessor or its Assignee on the date of such termination, packed for shipment in accordance with manufacturer specifications and freight prepaid and insured to any location in the continental United States designated by Lessor. Lessor will have all legal and equitable rights and remedies to take possession of the Equipment. Notwithstanding the foregoing, Lessee agrees, to the extent not prohibited by law, that it will not cancel this Lease under the provisions of this Section if any funds are appropriated to it, or by it, for the acquisition, retention or operation of the Equipment for the fiscal period in which such termination occurs or the next succeeding fiscal period thereafter. 6. LESSEE CERTIFICATION. Lessee represents, covenants and warrants that: (i) Lessee is a state or a duly constituted political subdivision or agency of the state of the Equipment Location; (Ii) the interest portion of the Lease Payments shall be excludable from Lessor's gross income pursuant to Section 103 of the Internal Revenue Code of 1986, as it may be amended from time to time ( the "Code "); (Ili) the execution, delivery and performance by the Lessee of this Lease have been duly authorized by all necessary action on the part of the Lessee; (iv) this Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; (v) Lessee will comply with the information reporting requirements of Section 149(8) of the Code, and such compliance shall include but not be limited to the execution of information statements requested by Lessor; (vi) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, the Lease to be an arbitrage bond within the meaning of Section 148(a) of the Code; (vii) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, this Lease to be a private activity bond within the meaning of Section 141(a) of the Code; (viii) Lessee wilt not do or cause to be done any act which will cause, or by omission of any act allow, the interest portion of the Lease Payments to be or become includible in gross income for Federal Income taxation purposes under the Code; and (ix) Lessee will be the only entity to own, use and operate the Equipment during the Lease Term. Lessee represents, covenants and warrants that (l) it will do or cause to be done all things necessary to preserve and keep the Lease in full force and effect, (ii) it has complied with all public bidding and Bond Commission requirements (as defined in the Code) where necessary and by due notification presented this Lease for approval and adoption as a valid obligation on its part, and (ill) it has sufficient appropriations or other funds available to pay all amounts due hereunder for the current fiscal period. If Lessee breaches the covenant contained in this Section, the interest component of Lease Payments may become includible in gross income of the owner or owners thereof for federal Income tax purposes. In such event, notwithstanding anything to the contrary contained in Section 11 of this Agreement, Lessee agrees to pay promptly after any such determination of taxability and on each Lease Payment slate thereafter to Lessor an additional amount determined by Lessor to compensate such owner or owners for the foss of such excludibility (including, without limitation, compensation relating to interest expense, penalties or additions to tax), which determination shall be conclusive (absent manifest error). Notwithstanding anything herein to the contrary, any additional amount payable by Lessee pursuant to this Section 5 shall be payable solely from Legally Available Funds. It is Lessor's and Lessee's intention that this Agreement not constitute a "true" lease for federal income tax purposes and, therefore, it is Lessor's and Lessee's intention that Lessee be considered the owner of the Equipment for federal income tax purposes. 7. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon delivery of the Equipment to Lessee hereunder, title to the Equipment will vest in Lessee; provided, however, that (1) in the event of termination of this Lease by Lessee pursuant to Section 5 hereof; (il) upon the occurrence of an Event of Default hereunder, and as long as such Event of Default is continuing; or (iii) in the event that the purchase option has not been exercised prior to the Expiration Date, title will immediately vest In Lessor or its Assignee. in order to secure all of its obligations hereunder, Lessee hereby (i) grants to Lessor a first and prior security interest in any and all right, title and interest of Lessee in the Equipment and in all additions, attachments, accessions, and substitutions thereto, and on any proceeds therefrom; (ii) agrees that this Lease may be filed as a financing statement evidencing such security interest; and (iii) agrees to execute and deliver all financing statements, certificates of title and other instruments necessary or appropriate to evidence such security interest. &. USE; REPAIRS. Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment and shall comply with all laws, ordinances, insurance policies and regulations relating to, and will pay all costs, claims, damages, fees and charges arising out of the possession, use or maintenance of the Equipment. Lessee, at its expense will keep the Equipment in good repair and furnish all parts, mechanisms and devices required therefor. g. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipment without Lessor's prior written consent unless such alterations, additions or improvements may be readily removed without damage to the Equipment. 10. LOCATION; INSPECTION. The Equipment will not be removed from, [or if the Equipment consists of rolling stock, its permanent base will not be changed from) the Equipment Location without Lessor's prior written consent which will not be unreasonably withheld. Lessor will be entitled to enter upon the Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation. 11. LIE=NS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (local, state and federal) which may now or hereafter be imposed upon the ownership, leasing, rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee fails to pay said charges and taxes when due, Lessor shall have the right, but shall not be obligated, to pay said charges and taxes, If Lessor pays any charges or taxes, Lessee shall reimburse Lessor therefor within ten days of written demand. 12. RISK OF LOSS: DAMAGE; DESTRUCTION. Lessee assumes all risk of loss or damage to the Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor unfitness or obsolescence thereof shall relieve Lessee of the obligation to make Lease Payments or to perform any other obligation under this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in goad repair with the proceeds of any insurance recovery applied to the cost of such repair. If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair, Lessee at the option of Lessor will: either (a) replace the same with like equipment in good repair; or (b) on the next Lease Payment date, pay Lessor the sum of : (i) all amounts then owed by Lessee to Lessor under this Lease, including the Lease payment due on such date; and (1) an amount equal to all remalning Lease Payments to be paid during the Lease Term as set forth in Schedule B. In the event that Lessee is obligated to make such payment with respect to less than all of the Equipment, Lessor will provide Lessee with the pro rata amount of the Lease Payment and the Balance Payment (as set forth in Schedule B) to be made by Lessee with respect to that part of the Equipment which has suffered the Event of Loss. 13. INSURANCE. Lessee will, at its expense, maintain at all times during the Lease Term, fire and extended coverage, public liability and property damage insurance with respect to the Equipment in such amounts, covering such risks, and with such insurers as shall be satisfactory to Lessor, or, with Lessor's prior written consent, Lessee may self- insure against any or all such risks. All insurance covering loss of or damage to the Equipment shall be carried in an amount no less than the amount of the then applicable Balance Payment with respect to such Equipment. The initial amount of insurance required is set forth in Schedule B. Each insurance policy will name Lessee as an insured and Lessor or it's Assigns as an additional insured, and will contain a clause requiring the insurer to give Lessor at least thirty (30) days prior written notice of any alteration in the terms of such policy or the cancellation thereof. The proceeds of any such policies will be payable to Lessee and Lessor or it's Assigns as their interests may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing such insurance. In the event that Lessee has been permitted to self - insure, Lessee will furnish Lessor with a letter or certificate to such effect. In the event of any loss, damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make available to Lessor all information and documentation relating thereto. 14. INDEMNIFICATION. Lessee shall, to the extent permitted by law, indemnify Lessor against, and Bold Lessor harmless from, any and all claims, actions, proceedings, expenses, damages or liabilities, including attorneys' fees and court costs, arising in connection with the Equipment, including, but not limited to, its selection, purchase, delivery, possession, use, operation, rejection, or return and the recovery of claims under insurance policies thereon. 15. ASSIGNMENT. Without Lessor`s prior written consent, Lessee will not either (1) assign, transfer, pledge, hypothecate, grant any security interest in or otherwise dispose of this Lease or the Equipment or any interest in this Lease or the Equipment or; (ii) sublet or lend the Equipment or permit it to be used by anyone other than Lessee or Lessee's employees. Lessor may assign its rights, title and interest in and to this Lease, the Equipment and any documents executed with respect to this Lease and/or grant or assign a security interest In this Lease and the Equipment, in whole or in part. Any such assignees shall have all of the rights of Lessor under this Lease. Subject to the foregoing, this Lease inures to the benefit of and is binding upon the heirs, executors, administrators, successors and assigns of the parties hereto. Lessee covenants and agrees not to assert against the Assignee any claims or defenses by way of abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. No assignment or reassignment of any Lessor's right, title or interest in this Lease or the Equipment shall be effective unless and until Lessee shall have received a notice of assignment, disclosing the name and address of each such assignee; provided, however, that if such assignment is made to a bank or trust company as paying or escrow agent for holders of certificates of participation in -the Lease, it snail thereafter be sufficient that a copy of the agency agreement shall have been deposited with Lessee until Lessee shall have been advised that such agency agreement is no longer in effect. During the Lease Terra Lessee shall keep a complete and accurate record of all such assignments in form necessary to comply with Section 149(a) of the Code, and the regulations, proposed or existing, from time to time promulgated thereunder. No further action will be required by Lessor or by Lessee to evidence the assignment, but Lessee will acknowledge such assignments in writing if so requested. After notice of such assignment, Lessee shall name the Assignee as additional insured and loss payee in any insurance policies obtained or in force. Any Assignee of Lessor may reassign this Lease and its interest in the Equipment and the Lease Payments to any other person who, thereupon, shall be deemed to be Lessor's Assignee hereunder. 16. EVENT OF DEFAULT. The term "Event of Default ", as used herein, means the occurrence of any one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as it becomes due in accordance with the terms of the Lease, and any such failure continues for fen (10) days after the due date thereof; (ii) Lessee fails to perform or observe any other covenant, condition, or agreement to be performed or observed by it hereunder and such failure is not cured within twenty (20) days after written notice thereof by Lessor; {iii} the discovery by Lessor that any statement, representation, or warranty made by Lessee in this Lease or in writing ever delivered by Lessee pursuant hereto or in connection herewith is false, misleading or erroneous in any material respect; (iv) proceedings under any bankruptcy, insolvency, reorganization or similar legislation shall be instituted against or by Lessee, or a receiver or similar officer shall be appointed for Lessee or any of its property, and such proceedings or appointments shall not be vacated, or fully stayed, within twenty (20) days after the institution or occurrence thereof; or (v) an attachment, levy or execution is threatened or levied upon or against the Equipment. 17. REMEDIES. Upon the occurrence of an Event of Default, and as long as such Event of Default is continuing, Lessor may, at its option, exercise any one or more of the following remedies: (1) by written notice to Lessee, declare all amounts then due under the Lease, and all remaining Lease Payments due during the Fiscal Year in effect when the default occurs to be immedlately due and payable, whereupon the same shall become immediately due and payable; (li) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly return the Equipment to Lessor In the manner set forth in Section 5 hereof, or Lessor, at its option, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same; (iii) sell or lease the Equipment or sublease it for the account of Lessee, holding Lessee liable for all Lease Payments and other amounts due prior to the effective date of such selling, leasing or subleasing and for the difference between the purchase price, rental and other amounts paid by the purchaser, Lessee or sublessee pursuant to such sale, lease or sublease and the amounts payable by Lessee hereunder; and (iv) exercise any other right, remedy or privilege which may be available to it under applicable laws of the state of the Equipment Location or any other applicable law or proceed by appropriate court action to enforce the terms of the Lease or to recover damages for the breach of this Lease or to rescind this Lease as to any or all of the Equipment. in addition, Lessee will remain liable for all covenants and indemnities under this Lease and for all legal fees and other costs and expenses, including court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available to Lessor. 18. PURCHASE OPTION. Upon thirty (30) days prior written notice from Lessee to Lessor, and provided that no Event of Default has occurred and is continuing, or no event, which with notice or lapse of time, or both could become an Event of Default, then exists, Lessee will have the right to purchase the Equipment on the Lease Payment dates set forth in Schedule B by paying to Lessor, on such date, the Lease Payment then due together with the Balance Payment amount set forth apposite such date. Upon satisfaction by Lessee of such purchase conditions, Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is, without warranty, express or implied, except that the Equipment is free and clear of any liens created by Lessor. Notwithstanding the first paragraph of this section and subject to the prerequisites set forth in the first paragraph of this section, Lessee shall have the right to make one (1 ) incremental payment during the term of the Lease, in the maximum amount of One Hundred Thirty Thousand Dollars ($130,000.00 ), Any such payment received will be first applied to accrued interest with the balance being applied to outstanding principal. The outstanding Lease amount will then be reset at the implicit rate in the steal and the remaining Lease Payments will be adjusted accordingly. 19. NOTICES. All notices to be given under this Lease shall be made in writing and mailed by certified mail, return receipt requested, to the other party at its address set forth herein or at such address as the party may provide in writing from time to time. Any such notice shall be deemed to have been received five days subsequent to such mailing. 20. SECTION HEADINGS. All section headings contained herein are for the convenience of reference only and are not intended to define or limit the scope of any provision of this Lease. 21. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by the laws of, the state of the Equipment Location. 22. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by Lessor, such other documents and information as are reasonably necessary with respect to the transaction contemplated by this Lease. 23. ENTIRE AGREE=MENT; WAIVER. This Lease, together with the Delivery and Acceptance Certificate and other attachments hereto, and other documents or instruments executed by Lessee and Lessor in connection herewith, constitutes the entire agreement between the parties with respect to the Lease of the Equipment, and this Lease shall not be modified, amended, altered, or changed except with the written consent of Lessee and Lessor. Any provision of the Lease found to be prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remainder of the Lease. The waiver by Lessor of any breach by Lessee of any term, covenant or condition hereof shall not operate as a waiver of any subsequent breach thereof. 24. EXECUTION IN COUNTERPARTS.This Lease may be executed in several counterparts, each of which shall be deemed an original and all of which shall constitute but one and the same instrument. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day of January, 2012 LESSEE: CITY OF NORTH RICHLAND HILLS 0 LESSOR; MOTOROLA SOLUTIONS, INC. Tit}e: Titie; OPINION OF COUNSEL With respect to that certain Equipment Lease - Purchase Agreement ##23262 dated by and between Motorola Solutions, Inc. and the Lessee, 1 am of the opinion that: (i) the Lessee is, within the meaning of Section 103 of the Internal Revenue Code of 1985, a state or a fully constituted political subdivision or agency of the State of the Equipment Locatlon described in Schedule A hereto; (ii) the execution, delivery and performance by the Lessee of the Lease have been duly authorized by all necessary action on the part of the Lessee, (II1) the Lease constitutes a legal, valid and binding obligation of the Lessee_ enforceable in accordance with its terms; and (iv) Lessee has sufficient monies available to make all payments required to be paid under the Lease during the current fiscal year of the Lease, and such monies have been properly budgeted and appropriated for this purpose in accordance with State law. Attomey for CITY OF NORTH RICH LAND HILLS SCHEDULE A EQUIPMENT LEASE- PURCHASE AGREEMENT Schedule A 23252 Lease Number: This Equipment Schedule dated as of is being executed by MOTOROLA SOLUTIONS, INC. ( "Lessor ") and CITY OF NORTH RICHLAND HILLS (Lessee "), as a supplement to, and is hereby attached to and made a part of that certain Equipment Lease- Purchase Agreement Number 23262 dated as of ( "Lease "), between Lessor and Lessee. Lessor hereby leases to Lessee under and pursuant to the Lease, and Lessee hereby accepts and leases from Lessor under and pursuant to the Lease, subject to and upon the terms and conditions set forth in the Lease and upon the terms set forth below, the following items of Equipment QUANTITY DESCRIPTION (Manufacturer, Model and Serial Nos.) Refer to attached Equipment List. Equipment Location: TX Initial Term. 60 Months Commencement Cate: 2/1/2012 First Payment Due Date: 2/1/2013 5 annual payments of $152,800.89 as outlined in the attached Schedule B, plus Sales/Use Tax of $0.00, payable on the Lease Payment Dates set forth in Schedule B. EXECUTED as of the date first herein set forth. LESSEE: CITY OF NORTH RICHLAND HILLS M. LESSOR, Motorola ,Solutions, Inc. i. Title: . .... Title: 2.1 Console Equipment NMIZC MSTR UPGRD 71'57986(36 1 - 1 7CA00996AJ 020 MASTER SITE UPGRADE MODEL NM1ZG MSTR UPGRD 666 1 a 1 ADD: NMIZC LICENSE KEY 7.11 NMIZC MSTR UPGRD SC15798666 1 b 1 CA00997AJ ADD: UCS LICENSE -KEY 7.11 NMIZC MSTR UPGRD SC15798666 1 C 2 CA01225AB ENH: MCC 7500 CONSOLE LICENSES {QTY NMIZC MSTR UPGRD SC16798666 1 d 7 CA01588AA ADD: ANTI -VIRUS SERVICE NMIZC MSTR UPGRD SC15798666 1 e 1 CA01316AA ADD: UNC ADDTL DEVICE LIC (QTY 10) NMIZC MSTR UPGRD SC15798666 1 f 1 Z801AM ENH: RADIO CONTROL MANAGER NMIZC MSTR UPGRD SC15798666 1 g 1 Z1302AF ENH: USER CONFIGURATION MANAGER {UC DISP CTR OP POSIT SC15798666 2 - 1 B1905 MCC 7500 ASTRO 25 SOFTWARE DISP CTR OP POSIT SC15798666 3 - 6 B1933 MOTOROLA VOICE PROCESSOR MODULE DISP GTR OP POSIT SC15798666 3 a 6 CA01642AA ADD: MCC 7500 BASIC CONSOLE FUNCTIO DISP CTR OP POSIT SC15798666 3 b 6 CA01643AA ADD: MCC 7500 TRUNKING OPERATION LI DISP CTR OP POSIT SC15798666 3 C 6 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN DISP GTR OP POSIT SC15798666 3 d 6 CA00147AF ADD: MCC 7500 SECURE OPERATION DISP CTR OP POSIT SC15798666 3 e 6 CA00245AA ADD: ADP ALGORITHM DISP CTR OP POSIT SC15798666 4 - 6 DDN9979 SYMANTEC ENDPOINT PROTECTION V11.0 DISP CTR OP POSIT SC15798666 5 - 6 77449 WINDOWS SUPPLEMENTAL TRANS CONFIG DISP CTR OP POSIT 5015798666 6 - 6 DSRMP920A SPD, TYPE 3,120V RACK MOUNT, 20A P DISP CTR OP POSIT SC15798666 7 - 12 131912 MCC SERIES DESKTOP SPEAKER DISP CTR OP POSIT SC15798666 8 - 6 B1914 MCC SERIES DESKTOP GOOSENECK MICROP DISP CTR OP POSIT SC15798666 9 - 12 61913 MCC SERIES HEADSET JACK DISP CTR OP—POSIT SC15798666 10 - 6 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSW ITCH DISP CTR OP_POSIT SC15798666 11 - 6 DDN1245 DUAL IRR SW US13 HASP WITH LICENSE � DISP GTR OP POSIT SC15798666 12 - 6 DDN1118 . PC] EXPRESS SOUND BLASTER K -F1 XTRE DISP CTR OP POSIT SCIS798666 J 13 - 6 CDN5573 CREATIVE LABS INSPIRE A60 Motorola Confidential Restricted City of North Rich [an d Hips, Texas Use or disclosure of this proposal is Dispatch Console Upgrade subject to the restrictions on the ti*.le page January 31, 2072 Equipment List 2-3 SC15798666 14 _ 2 CLN1836 2610 -24 ETHERNET SWITCH DISP CTR SWITCH DISP CTR ROUTER SC15798666 15 - 2 SQM01 SUM0205 GGM 8004 GATEWAY DISP CTR ROUTER SC15798666 15 a 2 CA01616AA ADD: AC POWER . DISP CTR GCP8000 $015798666 16 - 1 1 T7038 GCP 8000 SITE CONTROLLER DISP CTR GCP8000 S015798666 16 a 1 CA00303AA ADD: QTY (1) SITE CONTROLLER DISP CTR GCP8000 SC15798666 16 b 1 X153AW ADD: RACK MOUNT HARDWARE DISP CTR GCP8000 SC15798666 16 c 1 CA01136AA ADD: MCC 7500 CONVEN SITE OPER DISP CTR CCGW SC15798666 17 - 4 SQM01SUM0205 GGM 8000 GATEWAY DISP CTR CCGW SC15798666 17 a 4 CA01616AA ADD: AC POWER DISP CTR CCGW SC15798666 17 b 4 CA01618AA ADD: CONV CHAN GATEWAY DISP GTR AUX 1!0 SC15798666 18 - 1 F4543 SITE MANAGER BASIC DISP CTR AUX 1/0 SC15798666 18 a 1 V266 ADD: 90VAC TO 260VAC PS TO SM DISP CTR AUX I/O SC15798666 18 b 1 VA00222 SDM3000 MCC 7500 AUX 10 FAV FOR A7. DISP CTR AUX 1/0 SC15798666 18 c 3 V592 AAD TERM BLCK & CONN WI DISP CTR SURGE SCI 5798665 19 - 2 DSTS,i10t]BT SPD, RJ-48 CONNECTED FOR T1 /E1, 101 DISP CTR SURGE SC15798666 20 - 1 DSTSJADP RACK MOUNT GROUND BAR, 19 IN FOR TS DISP CTR SURGE SCIS798666 21 - 1 DSRMP920A SPD, TYPE 3, 120V RACK MOUNT, 20A P DISP CTR NM CLIENT SC15798666 22 - 1 T7702 ASTRO 7.11 CLIENT APPLICATION SOFTW DISP CTR NM CLIENT SC15798666 23 - 1 TT2311 2400 HIGH TIER WITH WINDOWS 7 (64 -B DISP CTR NM CLIENT SC15798666 24 - 1 ODN9979 SYMANTEC ENDPOINT PROTECTION V11.0 DISP CTR NM CLIENT 5015798666 25 - 1 DS0196LK 19" LCD, BLACK, NON -TOUCH DISP CTR KVL SC15798666 26 - 1 T7537 KVL 4000 KEYLOADER DISP CTR KVL SC15798666 26 a 1 U239AD ADD: ASTRO 25 MODE DISP CTR KVL SC15798666 26 b 1 CA01598AA ADD: AC LINE CORD US DISP GTR KVL SC15798666 2.6 c 1 CA00243AG ADD: ADP PRIVACY DISP GTR KVL S015796666 26 d 1 0543 ADD: CABLE FOR RNC, DIU, MGEG DISP CTR SPARES SC1579866B 27 - 1 SOM01SUM0205 GGM 8000 GATEWAY City of North Richland Hills, Texas Motorola Confidential Restricted Aft Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 2 -4 Equipment List DISP CTR - ® SPARES � 5615798666 727a 1 CA01616AA ADD: AC POWER DISP CTR SPARES 5015798666 1 TYN4002 ANALOG/V.24 INTERFACE KIT DISP CTR SPARES SC15798566 29 - 1 B1912 MCC SERIES DESKTOP SPEAKER DISP CTR SPARES SG15798666 30 - 1 B1914 MCC SERIES DESKTOP GOOSENECK MICROP DISP CTR SPARES S015798666 31 - 1 B1913 MCC SERIES HEADSET JACK DISP CTR SPARES S015798666 32 - 1 B1934 MCC 7500 VOICE PROCESSOR MODULE FRU DISP CTR SPARES SC15798666 32 a 1 CA00245AA ADD: ADP ALGORITHM DISP CTR SPARES SCI 5798666 32 b 1 CA00147AF ADD: MCC 7504 SECURE OPERATION DISP CTR SPARES SC15798666 33 _ 1 01009513001 PWR $PLY 108W AC INP 12VDC OUT W18 DISP CTR SPARES S015798666 34 - 1 3082933N08 GR500 AC POWER CORD DISP CTR SPARES SC15798666 35 _ 1 CLN1836 2610 -24 ETHERNET SWITCH FLSH U PG CNTL STA SC15798666 36 - 1 T6997 ANALOG SMARTNET PACKAGE FLSHUPG CNTL STA SC15798666 36 a 6 G808 ENH: ASTRO DIGITAL CAI OPRN FLSHUPG CNTL STA SC15798666 36 b 6 G347 ENH: SMARTZONE UPGRADE FLSHUPG CNTL STA SC15798666 36 c 6 G193AF ADD: ADP SW DSP BASED CRYPTO FLSHUPG CNTL STA SC15798666 35 d 6 G361 ENH: ASTRO PROJECT 25 TRUNKIN0 SOFT FLSHUPG CNTL STA SG15798666 36 e 6 G996AL ENH: OVER THE AIR PROVISIONING FLSHUPG CNTL STA SC15798666 36 f 6 W947AP ADD: RS232 INTERFACE PACKET DATA Motorola Confidential FReswictsd City of North Richland Hills, Texas wwUse or disclosure of this proposal is I ispatch Console Upgrade subject to the restrictions on the title page January 31, 2012 Equipmeni List 2 -5 2.2 Subscriber Flash Upgrades City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 2.6 Equipment List Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page XTS5000 13 SC15800312 MAWWOM 1 - 1 T6748 ANALOG SMARTNET FLSHUPGD FLSHUPGD XTS5000 SC15800312 1 a 82 Q808AG ENH: ASTRO DIGITAL CAI OPTION FLSHUPGD XTS5000 SC15800312 1 b 82 Q327BF ENH: UPGRADE SMARTNET TO SMARTZONE FLSHUPGD XTS5000 SC15800312 1 C 82 0667AD ADD: ADP PRIVACY FLASHPORT UPGRADE FLSHUPGD XTS5000 SC15800312 1 d 82 G996AN ENH: OVER THE AIR PROVISIONING FLSHUPGD XTS5000 SC15800312 1 e 82 Q361AM ENH: PROJECT 25 9600 BAUD TRUNKING FLSHUPGD XTS5000 SC15800312 1 F 82 Q947AP ENH: PACKET DATA FOR XTS5000 FLSHUPGD XTL5000 SC15800312 2 1 T6997 ANALOG SMARTNET PACKAGE FLSHUPGD XTL5000 SC15800312 2 a 92 G808 ENH: ASTRO DIGITAL CAI OPRN FLSHUPGD XTL5000 SC15800312 2 b 92 G347 ENH: SMARTZONE UPGRADE FLSHUPGD XTL6000 SC15800312 2 c 92 G193AF ADD: ADP SW DSP BASED CRYPTO FLSHUPGD XTL5000 SCI 58C0312- 2 d 92 G361 ENH: ASTRO PROJECT 25 TRUNKING SOFT FLSHUPGD XTL5000 SC15800312 2 e 92 G996AL ENH: OVER THE AIR PROVISIONING FLSHUPGD XTL5000 SC15800312 2 f 92 W947AP ADD: RS232 INTERFACE PACKET DATA City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 2.6 Equipment List Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richiand Hills (Schedule 8) Compound Period Annual Nominal Annual Rate 0% (Year 1) Nominal Annual Rate 2.9 % (Years 2 -5) Event Start Date Amount Number Period End Date 1 Loan 2/1/21712 $ 722,137.56 1 . 2 Payment 2/1/2013 $ 152,800.89 5 Annual 2/1/2017 AMORTiZATtON SCHEDULE - Normal Amortization Loan 2/1/2012 $ 722,137.66 Payment # Due Date Payment Interest Principal Balance 1 2/1/2013 $ 152,800.89 $ - $ 152,800.89 $ 569,336.77 2 2/1/2414 $ 152,800.89 $ 16,51€1.77 $ 136,290.12 $ 433,046.65 3 2/1/2015 $ 152,840,89 $ 12,558.35 $ 140,242.54 $ 292,804.31 4 2/1/2016 $ 152,840.89 $ 8,491,32 $ 144,3109.57 $ 148,494.54 5 2/1/2017 $ 152,800.89 $ 4,306.35 $ 142,494-S4 $ - Grand Totals $ 764,004.45 $ 41,866.79 $ 722,137.66 Last interest amount,increased by 0.01 due to rounding. INITIAL INSURANCE REQUIREMENT: $722,137.66 Except 83 specifically provided in Section five of the Lease hereof, Lessee agrees to pay to Lessor or its assignee the Lease payments, including the interest pofflvn, in the amounts and dates specified in the above payment schedule. LESSEE: LESSOR: CITY OF NORTH RICHLAND Haj-3 Motorola Solutions, Inc. By: By: Title: Title: Date: Date: CERTIFICATE OF INCUMBENCY I, do hereby certify that I am the duly elected or (Signature of SecretarylClerk ) appointed and acting Secretary or Clerk of the CITY OF NORTH RICHLAND HILLS, an entity duly organized and existing under the laws of the State of Texas that I have custody of the recce -•ds of such entity, and that, as of the date hereof, the individuals named below are the duly elected or appointed officers of such entity holding offices set forth opposite of their respective names. I further certify that (i) the signatures set opposite their respective names and titles are their true and authentic signatures and (ii) such officers have the authority on behalf of such entity to enter into that certain Equipment Lease Purchase Agreement number 23262 dated , and Schedule A number 23262 dated , between CITY OF NORTH RICHLAND HILLS and Motorola Solutions, Inc. . Name Title Signature (Individual who sighed Lease doc i3ntents should be listed here and sigh where applicable) IN WITNESS WHEREOF, I have executed this certificate and affixed the seal. of CITY OF NORTH RICHLAND HILLS, hereto this day of 52012, M (sigraDire of SecretarylClerk) SEAL January 24, 2012 Motorola, Inc. 1301 E. Algonquin Road Schaumburg, IL 60196 RE: Self- Insurance for a Schedule Number 23262 to that certain Equipment Lease Purchase Agreement Number 23262 dated the day of January, 2012, by and between CITY OF NORTH RICHLAND HILLS as Lessee and Motorola, Inc. as Lessor. Equipment Description: See attached equipment list Gentlemen: In consideration of your waiver of the requirement in the above captioned Lease to furnish you with evidence of physical damage and liability insurance on the collateral, and as a further inducement to you to allow the undersigned to self- insure, the undersigned agrees, as follows 1. To be fully and financially responsible for any and all partial or total loss of the collateral; 2. `1`o notify you in writing, immediately upon any loss of, or damage to, the collateral; 3. To furnish you with estimates of the repair costs for any and all damage caused to, or suffered by, the collateral; 4. To repair or replace said collateral, or so much thereof as may be destroyed or damaged from any cause whatsoever within 45 days or as soon as possible thereafter; 5. To furnish you with paid receipts evidencing the repair of any and all damage to the collateral; 6. To provide you with any duly authorized and executed documentation that you may require to perfect a valid first, prior and paramount lien in replacement collateral; 7. In the event that said collateral cannot be repaired or restored to a condition or value equivalent to its condition or value before the damage, or replaced by comparable collateral, to immediately pay off the obligation, or such portion thereof as may be attributable to the collateral destroyed or damaged beyond repair; 8. To provide annual accountant prepared financial statements, and in the event of a material adverse change in the undersigned's financial condition, and upon your written demand, to furnish you with insurance from an insurance company acceptable to you in an amount not less than the then fair market value of the collateral. 9. In the event that the undersigned fails to furnish the insurance policy required under paragraph 8, then, in such event, you may either declare the contract in default, or, at your option, obtain insurance coverage protecting your interest in the collateral and add the costs thereof to the then outstanding balance. 14. To be fully and financially responsible for any loss, damage, injury or accident involving or resulting from use of the Equipment.. 11. To provide Lessor with written notice of any claims for loss, damage, injury or accident involving or resulting from use of the Equipment, and make available to Lessor all information and documentation relating thereto. 12. - In the event that the undersigned furnishes, or you obtain, the insurance, then, in such event, all of the terms, conditions and provisions of the lease, regarding insurance coverage shall be applicable for the remainder of the term of the lease. The undersigned further agrees that this letter agreement shall be binding upon, and enure to the benefit of, itself and you and our respective heirs, successors, assigns, and legal and personal representatives. The undersigned has caused this letter agreement to be executed by its duly authorized representative. LESSEE: CITY OF NORTH RICHLAND HILLS Title: STATEMENT OF ESSENTIAL USE/SOURCE' OF FUNDS To further understand the essential governmental use intended for the equipment together with an understanding of the sources from which payments will he made, please address the following questions by completing this form or by sending a separate letter: What is the specific use of the equipment? 2. Why is the equipment essential to the operation of CITY OF NORTH RICHLAND HILLS? 3, Does the equipment replace existing equipment? If so, why is the replacement being made? 4, Is there a specific cost justification for the new equipment? If yes, please attach outline of justification.. S, What is the expected source of funds for the payments due under the Lease for the current fiscal year and future fiscal years? Lessee: CITY OF NORTH RICHLAND HILLS U6. a Its Date: EQUIPMENT LEASE PURCHASE AGREEMENT DELIVERY AND ACCEPTANCE CERTIFICATE The undersigned Lessee hereby acknowledges receipt of the Equipment described below ( "Equipment ") and Lessee hereby accepts the Equipment after full inspection thereof as satisfactory for all purposes of lease Schedule A to the Equipment Lease Purchase Agreement executed by Lessee and Lessor, Equipment Lease Purchase Agreement Date: Lease Schedule A Date: Equipment Lease Purchase Agreement No.: 232662 Lease Schedule A No.: 23262 EQUIPMENT INFORMATION QUANTITY MODEL NUMBER EQUIPMENT DESCRIPTION Equipment referenced in lease Schedule A# 23262 dated , See Schedule A for a detailed Equipment List. LESSEE: CITY OF NORTH RICHLAND HILLS By:. Date: Bank Qualified LESSEE CERTIFIES THAT IT HAS DESIGNATED THIS LEASE AS A QUALIFIED TAX - EXEMPT OBLIGATION IN ACCORDANCE WITH SECTION 265(b) (3) OF THE CODE, THAT IT HAS NOT DESIGNATED MORE THAN $10,000,000 OF ITS OBLIGATIONS AS QUALIFIED TAX - EXEMPT OBLIGATIONS IN ACCORDANCE WITH SUCH SECTION FOR THE CURRENT CALENDAR YEAR AND THAT IT REASONABLY ANTICIPATES THAT THE TOTAL AMOUNT OF TAX- EXEMPT OBLIGATIONS TO BE ISSUED BY LESSEE DURING THE CURRENT CALENDAR YEAR WILL NOT EXCEED $ I Q,000,I)OC. Lessee: CITY OF NORTH RICHLAND HILLS R Title LESSEE RESOLUTION At a duly called meeting of the Governing Body of the Lessee (as defined in the Lease Agreement) held on 2012 the following resolution was introduced and adopted. BE IT RESOLVED by the Governing Board of Lessee as follows: 1. Determination of Need. The Governing Body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment or other personal property described in the Lease Schedule dated as of , 2012, between CITY OF NORTH RIGHLAND HILLS(Lessee) and Motorola Solutions, Inc. (Lessor). 2. Approval and Authorization. The Governing body of Lessee has determined that the Lease Agreement, substantially in the form presented to this meeting, is in the best interests of the Lessee for the acquisition of such Equipment or other personal property, and the Governing Board hereby approves the entering into of the Lease Agreement by the Lessee and hereby designates and authorizes the following person(s) to execute and deliver the Lease Agreement on Lessee's behalf sith such changes thereto as such person deems appropriate, and any related documents, including any escrow agreement, necessary to the consummation of the transactions contemplated by the Lease Agreement. Authorized Individual(s): Printed or typed name(s) and title(s) of Individuad(s) authorized to execute the Lease Agreement. 3. Adoption of Resolution. The signatures below from the designated individuals for the Governing Body of the Lessee evidence the adoption by the Governing Body of this Resolution, Signature: Attested By: Nance and Title : Name and Title: ����� Information Return for Tax - Exempt Governmental Obligations Fenn 1 tinder Internal Revenue Cade section 149(e) OMB No. 1545 -0724 Pev. may 2010) ■ See separate instructions. rrepanmant of the Treasury Caution. If the issue price is under $100,000, use Farm 8038 -GC. rnlerrel Rewme Service Reporting Authority If Amended Return, check here t L l 1 Issuer's name 2 ]mar's employer Identification number (EIN) of North Richland Hills -City 3 plumber and street (or PA box If mail Is not delivered to street address) Roomfsuite 4 Report number {Far IRS Use Dn(y) 7301 N.B. Loop 824 131 5 City, town, or past office; state, and ZIP code a pate of issue North Richland Hills TX 76180 2/01/2012 7 Name of Issue 8 CUSiP number B ul ment Lease - Purchase #23262 9 Name and title of officer of the Issuer or o ar person whom the IRS may call for more Information i0 Telephone number of officer or other persor Mr. Sean Hunhes _ M:':'i1 Tvne of Issue (enter the issue price) See instructions and attach schedule 11 Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Public safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Environment (Including sewage bonds) . . . . . . . . . . . . . . . . . . . 16 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Utilities . . . . . . . . . . . . . . _ _ . . . . . . . . . . . . . 18 Other. Describe ■ 19 If obligations are TANs or RANs, check only box 19a . . . _ . . . . . . . . ■ If obligations are BANS, check only box 19b . . . . . . . . . . . . . . . ■ ❑ 20 If obligations are in the form of a lease or Installment sale, check box . . . . . . . ■ ❑ Lic. ❑ascription of Obli ations. Complete for the entire issue for which this form is_IJ (a) Fkr at maturity date (b) Issue pdca {o) pf t matur[ty redemption average maturity 21 21/12017 $ 705,008.72 1 9 1 5 year Uses of Proceeds of Bond Issue (Inoluding underwriters' discount} 22 Proceeds used for accrued interest . . . . . . . . . . . . . . . . . . . . . 23 Issue price of entire issue (enter amount from line 21, column N)) . _ . . . . , 24 Proceeds used for bond issuance costs (including underwriters' discount) 24 25 Proceeds used for credit enhancement . . . . . . . . . . 26 26 Proceeds allocated to reasonably required reserve or replacement fund . 26 27 Proceeds used to currently refund prior Issues . . . . . . . . . 27 28 Proceeds used to advance refund prior issues . . . . . . . . 28 29 Total (add lines 24 through 28) . . . . . . . . . . . . . . . . . 30 NonrefundIng proceeds of the Issue subtract line 29 from line 23 and enter amount here []escri tion of Refunded Bonds [Complete this part only for refunding bonds 31 Enter the remaining weighted average maturity of the bonds to be currently refunded . . . ■ 32 Enter the remaining weighted average maturity of the bonds to be advance refunded . . . ■ 33 Enter the last date on which the refunded bonds will be called (MMIDDNYYY) . . . . . ■ 34 Enter the datefs) the refunded bonds were issued ■ (n wODP'Yy) 1 14 1 705.008.721 tiled. (e) Yield 2.74 % 705.008.72 years years For Privacy Act and Paperwork Reduction Act Notice, see separate Instructions, cat. No. 537735 Farm 8038 -G (Rev. 5 -2019) Farm 808 -G (Rev. 5 -20101 page 2 ENVIF—miscenaneous, 35 Enter the amount of the stata volume cap allocated to the issue under section 141 (b)(5) . . . 35 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed Investment contract l- x (GIG) (see instructions) . . . . . . . . . . . . . . . . . . . . . . . . . 368 b Enter the final maturity date of the GIG lo- : :�.-_,�. 37 Pooled financings: a Proceeds of this Issue that are to be used to make loans to other governmental units . . . . . . . . . . . . . . . . . . . . . . . . . . 37a b If this Issue Is a loan made from the proceeds of another tax - exempt Issue, check box ■ ❑ and enter the name of the Issuer ► and the date of the issue ■ 38 if the issuer has designated the Issue under section 265(b)(3)(13)(i)(111) (small issuer exception), check box ■ 39 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box . . . . . . . . . . . . . ► ❑ 40 . if the issuer has identified a hedge, check box . . . . . . . . . . . . . . . . . . . . . . . . ■ ❑ Signature and Consent Paid Preparer' Use Only Linder penalties of perjury. I declare that t have examined this return and accompanying schedules and statements, and to the best of my knMledge and belief. they are true, correct, and complete. l further declare that I consent to the IRS's disclosure of the Issuer's return information, as necessary to process this return, to the person that I have authorized above. Signature of Issuer's authorized representative Date Preparer's Dale signature Firm's name (or yours if self -emplaved}. address, and zIP code Type or print name and title Check If sex - employed ❑ EIN — Preparer's 55N or PTIN Form 8438 -G (Rev, 5 -2010) 8.1 H -GAC System Purchase Agreement Motorola has provided a System Purchase Agreement and Exhibits on the following pages. Motorola Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the title page City of North Richland Hills, Texas Dispatch Console Upgrade January 31, 2012 Terms and Conditions u 8-1 This page left intentionally blank. City of North Richland Hills, Texas Motorola Confidential Restricted Dispatch Console Upgrade Use or disclosure of this proposal is January 31, 2012 subject to the restrictions on the title page 8 -2 Terms and Conditions SYSTEM PURCHASE AGREEMENT (Radio Systems) THIS AGREEMENT ( "Agreement ") is made and entered into this day of , by and between Motorola Solutions, Inc., a Delaware corporation duly authorized to conduct business in the State of Texas ( "Motorola" or "Seller ") and the City of North Richland Hills, Texas, a body corporate and politic ( "Purchaser'). WITNESSETH: WHEREAS, the Purchaser desires to purchase a Communications System; and WHEREAS, Motorola desires to sell a Communications System to Purchaser; and WHEREAS, Houston - Galveston Area Council ( "H- GAC "), acting as the agent for various local governmental entities who are "End Users" under interlocal agreements (including the Purchaser) has solicited proposals for radio communications equipment and conducted discussions with Motorola concerning its proposal and, where applicable, in accordance with the competitive procurement procedures of Texas law; and WHEREAS, H -GAC and Motorola entered into that certain Contract dated as of January 1, 2008 (the "Contract'), which provided that End Users may purchase radio communications equipment from Motorola pursuant to certain terms contained therein; and WHEREAS, pursuant to Article of the Contract, Motorola and Purchaser now wish to enter into this System Purchase Agreement to delineate the specific terms of the purchase of radio communications equipment from Motorola by the Purchaser. THEREFORE, the parties hereby enter into an agreement pursuant to which Motorola shall perform the work and furnish the equipment and services as more fully set forth herein and in the following exhibits, which are either attached hereto or incorporated by reference and hereby made a part of this Agreement: Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E General Provisions. Motorola Software License Agreement. Technical and Implementation Documents, consisting of all dated Motorola/H -GAC Contract dated January 1, 2008. Warranty and Maintenance Plan and Service Terms and Conditions (if applicable). NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: Motorola Contract No. 12- 241841JS - 1 - System Purchase Agreement 9.8.2011 Section 1 SCOPE OF WORK A. Motorola shall furnish all of the equipment and software as outlined in Exhibit C and provide the tools, supplies, labor and supervision necessary for the installation of the items purchased in accordance with Exhibit C. B. In addition to responsibilities described in the Statement of Work, Purchaser shall perform the following coincident with the performance of this Agreement. (1) Provide a designated Project Director. (2) Provide ingress and egress to Purchaser's facilities and/or sites as requested by Motorola and have such facilities available for installation of the equipment to be installed. (3) Provide adequate telephone or other communications lines (including modem access and adequate interfacing networking capabilities) for the installation, operation and support of the equipment. (4) Provide adequate space, air conditioning and other environmental conditions, and adequate and appropriate electrical power outlets, distribution, equipment and connections for the installation, operation and support of the equipment. (5) Provide a designated work area with adequate heat and light, and a secure storage area for equipment delivered to the Purchaser. The Purchaser shall be solely liable for loss or damage to equipment prior to, during and following installation when such equipment is on or within Purchaser's facilities and/or vehicles. Section 2 SITES This Agreement is predicated on the utilization of sites and site configurations, which have been selected either by the Purchaser or by Motorola and set forth in Exhibit C. In either situation, should it be determined by either Motorola or Purchaser during the course of performance on this Agreement that the sites or configuration selected are no longer available or desired, new or replacement sites or configuration will be selected and approved by both Motorola and the Purchaser. If any price or schedule adjustments are necessary as a result of these new or replacement sites, such adjustments will be added to this Agreement by change order in accordance with Section 4 of the General Provisions. Section 3 SUBSURFACE /STRUCTURAL CONDITIONS This Agreement is predicated upon normal soil conditions defined by E.I.A. standard RS -222 (latest revision). Should Motorola encounter subsurface, structural, adverse environmental and/or latent conditions at any site differing from those indicated on the specifications, or as used in the preparation of the bid price, the Purchaser will be given immediate notice of such conditions before they are further disturbed. Thereupon, Motorola and the Purchaser shall promptly investigate the conditions and, if found to be different, will adjust the plans and/or specifications as may be necessary. Any changes that cause an adjustment in the contract price Motorola Contract No. 12- 24184175 - 2 - System Purchase Agreement 9.8.2011 or in time required for the performance of any part of the contract shall result in a contract modification in accordance with Section 4 of the General Provisions. Section 4 PERIOD OF PERFORMANCE A. Motorola projects that it will be able to obtain final acceptance and completion of the Acceptance Test Plan within the time interval specified in Exhibit C (if applicable). A more detailed timeline shall be provided to Purchaser after the design review and customer kick -off meeting. B. Whenever a party knows or reasonably should know that any actual or potential condition due to circumstances beyond its control is delaying or threatens to delay the timely performance of the work, the party shall within thirty (30) days give the other party notice thereof and may request an extension of time to perform the work. C. In order to successfully integrate and implement this project, shipments will be made F.O.B. Destination to Purchaser facilities, local Motorola staging facilities, warehousing facilities, or any combination thereof. It is agreed that this plan is acceptable to Purchaser and that Motorola will advise prior to shipment of actual destination and that Purchaser will accept shipment, and make payment as required by this Agreement. D. It is also agreed that equipment shipping dates reflected in this Agreement are estimates only, and that shipment may be made at any time prior to, or subsequent to these estimated shipping dates. Section 5 ACCEPTANCE CRITERIA A. Motorola will test the Communications System in accordance with the Acceptance Test Plan. System acceptance will occur upon the successful completion of such testing ( "System Acceptance') at which time both parties shall promptly execute a certificate of system acceptance. If the Acceptance Test Plan includes separate tests for individual subsystems or phases of the System, both parties shall promptly execute certificates of subsystem acceptance upon the successful completion of testing of such subsystems or phases. Minor omissions or variances in performance which do not materially affect the operation of the Communications System as a whole will not postpone System Acceptance. Purchaser and Motorola will jointly prepare a list of such omissions and variances which Motorola will correct according to an agreed upon schedule. B. Motorola agrees to notify Purchaser when the Communications System is ready for acceptance testing. Motorola and Purchaser agree to commence acceptance testing within ten (10) business days after receiving such notification. If testing is delayed for reasons within the control of Purchaser or its employees, contractors, agents or consultants for more than ten (10) business days after notification, final payment will be due within thirty (30) days after such notification and the Warranty Period will commence immediately. C. Motorola may, but is not obligated to, issue written authorization for Purchaser to use the Communications System or its subsystem(s) for limited training or testing purposes, prior to the Motorola Contract No. 12- 24184175 -3 - System Purchase Agreement 9.8.2011 completion of testing by Motorola. Any use of the Communications System without prior written authorization by Motorola shall constitute System Acceptance. Section 6 PAYMENT SCHEDULE A. Motorola agrees to sell all of the equipment and perform the services as outlined in the Scope of Work, and Purchaser agrees to buy the aforementioned equipment and services for the sum of ($722,137.66), which includes the H -GAC administration fee. The final price may be adjusted by change orders approved pursuant to Statement of Work attached hereto as Exhibit «C,1 B. Customer will make a down payment of $0.00 in the form of a wire transfer, check, or cashier's check from a U.S. financial institution. The balance of the purchase price will be paid via the disbursement of the financing proceeds pursuant to the Equipment Lease- Purchase Agreement No. 23262 executed between the parties. For customer's reference, the Federal Tax Identification number for Motorola. is 36- 1115800. Motorola reserves the right to make partial shipments of equipment and to request payment upon shipment of such equipment. In addition, Motorola reserves the right to invoice for installations or civil work completed on a site -by -site basis, when applicable. C. In the event of failure or delay by the Purchaser in providing sites, space, approvals, licenses, or any other Purchaser obligations required preceding delivery of Motorola equipment, it is agreed that Motorola, at its sole discretion, may ship equipment as planned and that the Purchaser will accept the equipment and make payment in accordance with the terms of this Agreement. Any additional costs incurred by Motorola for storage of equipment will be invoiced and paid by Purchaser. D. For any additional payments, payments to Motorola shall be made as follows: (1) Motorola shall immediately forward an invoice for the payment requested in Section 6(B) above to Purchaser. (ii) Purchaser shall pay the Motorola invoice within thirty (30) calendar days of receipt. E. Motorola will pay H -CAC's administrative fee in accordance with the payment terms of Motorola/H -GAC Contract dated January 1, 2008. F. TERM. Unless terminated in accordance with other provisions of this Agreement or extended by mutual agreement of the Parties, the term of this Agreement begins on the date as set forth above and continues until the date of Final Project Acceptance or expiration of the Warranty Period, whichever occurs last. Motorola Contract No. 12- 24184175 - 4 - System Purchase Agreement 9.8.2011 Section 7 PROJECT MANAGEMENT A. If the size or complexity of the project warrants, Motorola will assign a Project Manager, who is authorized to exercise technical direction of this project. Motorola, at any time, may designate a new or alternate Project Manager with written notice to Purchaser and H -GAC. B. All matters affecting the terms of this Agreement or the administration thereof shall be referred to Motorola's cognizant Contract Administrator who shall have authority to negotiate changes in or amendments to this Agreement. Section 8 NOTICE ADDRESSES A. Motorola Solutions, Inc. 1303 East Algonquin Road Schaumburg, IL 60196 Attn.: Law Department IM C. Houston - Galveston Area Council 3555 Timmons Lane, Suite 120 Houston, Texas 77027 Attu.: Public Services Manager Section 9 ORDER OF PRECEDENCE In the event of an inconsistency in this Agreement, the inconsistency shall be resolved in the following order: The main body of this Agreement. Exhibit A General Provisions. Exhibit B Motorola Software License. Exhibit C Technical and Implementation Documents. Exhibit E Warranty and Maintenance Plan and Service Terms and Conditions (if applicable). Exhibit D MotorolaiH -GAC Contract dated January 1, 2008. Motorola Contract No. 12- 241841JS -5 - System Purchase Agreement 9.8.2011 Section 10 DISPUTES Motorola and the Purchaser will attempt to settle any claim or controversy arising out of this Agreement through consultation and negotiation in good faith and a spirit of mutual cooperation. If those attempts fail, then the dispute will be mediated by a mutually acceptable mediator to be chosen by Motorola and the Purchaser within thirty (30) days after written notice by one of the parties demanding non - binding mediation. Neither party may unreasonably withhold consent to the selection of a mediator. Motorola and the Purchaser will bear their own costs but will share the cost of the mediator equally. By mutual agreement, however, Motorola and Purchaser may postpone mediation until both parties have completed some specified but limited discovery about the dispute. The parties may also agree to replace mediation with some other form of non- binding alternate dispute resolution procedure ( "ADW ). Any dispute which cannot be resolved between the parties through negotiation or mediation within two (2) months of the date of the initial demand for it by one of the parties may then be submitted to a court of competent jurisdiction in Texas. Both Motorola and Purchaser consent to jurisdiction over it by such a court. All communications pursuant to the negotiation and mediation will be treated as compromise and settlement negotiations for purposes of applicable rules of evidence and any additional confidentiality protections provided by applicable law. The use of any ADR procedures will not be considered under the doctrine of lashes, waiver or estoppel to affect adversely the rights of either party. Nothing shall prevent either of the parties from resorting to the judicial proceedings mentioned in this paragraph if (a) good faith efforts to attempt resolution of the dispute under these procedures have been unsuccessful or (b) interim relief from the court is necessary to prevent serious and irreparable injury to one of the parties or others. Section 11 SEVERABILITY If any portion of this Agreement or any exhibits hereto is held to be invalid, such provision or portion of such provision shall be considered severable, and the remainder of this Agreement shall not be affected. Section 12 HEADINGS AND SECTION REFERENCES The headings given to the paragraphs are inserted for convenience only and are in no way to be construed as part of this Agreement or as a limitation of the scope of the particular paragraph to which the heading refers. Section 13 SURVIVAL OF TERMS The following provisions will survive the expiration or termination of this Agreement for any reason: Section 6 (Payment Schedule) if any payment obligations exist; Section 9 (Order of Precedence); Section 10 (Disputes); Section 11 (Severability); Section 12 (Headings and Section References); Section 13 (Survival of Terms) and Section 14 (Full Agreement). Motorola Contract No. 12- 24184175 - 6 - System Purchase Agreement 9.8.2011 Section 14 FULL AGREEMENT This Agreement and its Exhibits constitute the final expression of the agreement of the parties and supersedes all previous agreements and understandings, whether written or oral, relating to the work. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature shall be treated as and shall have the same effect as an original signature. In addition, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. This Agreement may not be altered, amended, or modified except by written instrument signed by duly authorized representatives of the parties. The preprinted terms and conditions found on any Purchaser purchase order, acknowledgment or other form will not be considered an amendment or modification of this Agreement, even if a representative of each party signs that document. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the last day and year written below. MOTOROLA SOLUTIONS, INC. By: (signature) Name: (Print - Block Letters) Title: (Print - Block Letters) Date: PURCHASER By: (Signature) Name (Print - Block Letters) Title. (Print - Block Letters) Date: Motorola Contract No. 12- 24184175 - 7 - System Purchase Agreement 9.8.2011 EXHIBIT A GENERAL PROVISIONS MOTOROLA SOLUTIONS, INC. Section 1 STANDARDS OF WORK Motorola agrees that the performance of work described in this Agreement and pursuant to this Agreement shall be done in a professional manner and shall conform to professional standards. All packaging and packing shall be in accordance with good commercial practice. Section 2 TAXES The prices set forth in the Agreement are exclusive of any amount for Federal, State or Local excise, sales, lease, gross income service, rental, use, property, occupation or similar taxes. If any taxes are determined applicable to this transaction or Motorola is required to pay or bear the burden thereof, the Purchaser agrees to pay to Motorola the amount of such taxes and any interest or penalty thereon no later than thirty (30) days after receipt of an invoice therefor. Section 3 SHIPPING, TITLE AND RISK OF LOSS All sales and deliveries are F.O.B. Destination. Motorola reserves the right to make deliveries in installments and the Agreement shall be severable as to such installments. Title to the equipment shall pass to the Purchaser upon receipt at the F.O.B. Destination. After delivery to the F.O.B. Destination, risk of loss and damage to the articles shall be borne by the Purchaser. The above notwithstanding, title to software and any third party supplied software shall not pass upon payment of the license fee therefor or under any circumstances. Section 4 CHANGES IN THE WORK A. The Purchaser may, at any time, by written order, make changes within the general scope of the work, including but not limited to revisions of, or additions to, portions of the work, or changes in method of shipment or packaging and place of delivery. B. If any order under this Section 4 causes an increase or decrease in the cost of or time required for the performance of any part of the work under this Agreement, an equitable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified in writing accordingly. Motorola is not obligated to comply with any order hereunder unless and until the parties reach agreement as to the aforementioned equitable adjustment and same is reflected as an addendum to this Agreement. Motorola Contract No. 12- 241841JS - 1 - System Purchase Agreement 9.8.2011 Section 5 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability whether for breach of contract, warranty, negligence, indemnification, strict liability in tort or otherwise, is limited to the price of the particular products or services sold hereunder with respect to which losses or damages are claimed. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. This limitation of liability provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision. No action shall be brought for any breach of this contract more than two (2) years after the accrual of such cause of action except for money due upon an open account. Section 6 EXCUSABLE DELAYS A. Neither Motorola nor the Purchaser shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but are not be limited to, acts of God; fire; strikes; material shortages; compliance with laws or regulations; riots; acts of war; or any other conditions beyond the reasonable control of the party or parties. B. Delays as identified herein may cause an impact on the Period of Performance stated in the Agreement. Such delays will be subject to an Agreement addendum as described in Section 4. Section 7 DEFAULT A. If either party fails to perform a material obligation under this Agreement, the other party may consider the non - performing party to be in default (unless such failure has been caused by the conditions set forth in Section 6 of these General Provisions) and may assert a default claim by giving the non - performing party a written and detailed notice of default. Except for a default by Purchaser for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting party will begin implementing the cure plan immediately after receipt of notice by the other party that it approves the plan. If Purchaser is the defaulting party, Motorola may stop work on the project until it approves the Purchaser's cure plan. B. If a defaulting party fails to cure the default as provided above in Section 7.A, unless otherwise agreed in writing, the non - defaulting party may terminate any unfulfilled portion of this Agreement. In the event of termination for default, the defaulting party will promptly return to the non - defaulting party any of its confidential information. If Purchaser is the non - defaulting party, terminates this Agreement as permitted by this Section, and completes the System through a third party, Purchaser may Motorola Contract No. 12- 241841JS - 2 - System Purchase Agreement 9.8.2011 as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to a capability not exceeding that specified in this Agreement less the unpaid portion of the contract price. Purchaser will mitigate damages and provide Motorola with detailed invoices substantiating the charges. IN THE EVENT OF DEFAULT, MOTOROLA SHALL NOT BE LIABLE FOR ANY INCIDENTAL, LIQUIDATED, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. Section 8 DELAYS BY PURCHASER If the Purchaser is responsible for delays in the schedule set forth in the Agreement, the Purchaser shall be liable for actual costs incurred by Motorola resulting from these delays if Motorola requests compensation. Such charges may include, but are not limited to, additional Engineering; rescheduling charges; storage charges; maintenance charges; and transportation charges. The Purchaser shall have the option to attempt to minimize actual costs incurred by storing and transporting equipment at its own expense. Such delays will be subject to an Agreement addendum as described in Section 4. Section 9 LICENSESIAUTHORIZATION The Purchaser is solely responsible for obtaining any licenses or other authorizations required by the Federal Communications Commission and for complying with FCC rules. Neither Motorola nor any of its employees is an agent or representative of the Purchaser in FCC matters or otherwise. Motorola, however, may assist in the preparation of the license application at no charge to the Purchaser. Purchaser acknowledges that project implementation is predicated on receipt of proper FCC licensing. Section 10 INDEMNIFICATION Motorola agrees to and hereby indemnifies and saves Purchaser harmless from all liabilities, judgments, costs, damages and expenses which may accrue against, be charged to, or recovered from the Purchaser by reason of or on account of damage to the tangible property of the Purchaser or the property of, injury to, or death of any person, to the extent and in the proportion that such damage or injury is caused by Motorola's negligent acts or omissions or that of its employees, subcontractors, or agents while on the premises of the Purchaser during the delivery and installation of the communications equipment. IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. Section 11 WARRANTIES A. WARRANTY PERIOD. Upon System Acceptance, the System Functionality representation described below is fulfilled. The Equipment and Motorola Software is warranted for a period of one (1) year after System Acceptance C'Warranty Period ") in accordance with the applicable limited warranties shown below. In no event will the warranty period last longer than eighteen (18) months after the Equipment and Software is shipped from Motorola. Purchaser must notify Motorola in writing if Equipment or Motorola Contract No. 12- 241841JS - 3 - System Purchase Agreement 9.8.2011 Motorola Software does not conform to these warranties no later than one month after the expiration of the Warranty Period. B. SYSTEM FUNCTIONALITY. Motorola represents that the Communications System will satisfy the functional requirements in Exhibit C. Upon System Acceptance, this System Functionality representation is fulfilled. After System Acceptance, the Equipment Warranty set forth below and the Software Warranty set forth in the Software License Agreement will apply. Motorola will not be responsible for performance deficiencies of the System caused by ancillary equipment not furnished by Motorola which is attached to or used in connection with the System provided hereunder. Additionally, Motorola will not be responsible for System performance when the functionality is reduced for reasons beyond Motorola's control including, but not limited to, i) an earthquake, adverse atmospheric conditions or other natural causes; ii} the construction of a building that adversely affects the microwave path reliability or RF coverage; iii} the addition of additional frequencies at System sites that cause RF interference or intermodulation; iv) Purchaser changes to load usage and/or configuration outside the parameters specified in Exhibit C; v) any other act of parties who are beyond Motorola's control, including Purchaser or its employees, contractors, consultants or agents. C. EQUIPMENT WARRANTY. Motorola warrants the Equipment against material defects in material and workmanship under normal use and service during the Warranty Period. Unless otherwise specified in writing, the Warranty Period for non - Motorola manufactured Equipment will be as stated in this Section. At no additional charge and at its option, Motorola will either repair the defective Equipment, replace it with the same or equivalent Equipment, or refund the purchase price of the defective Equipment, and such action on the part of Motorola will be the full extent of Motorola's liability hereunder. Repaired or replaced Equipment is warranted for the balance of the original applicable warranty period. All replaced parts of the Equipment shall become the property of Motorola. a) Defects or damage resulting from use of the Equipment in other than its normal and customary manner. b) Defects or damage occurring from misuse, accident, liquids, neglect or acts of God. c) Defects or damage occurring from testing, maintenance, installation, alteration, modification, or adjustment not provided by Motorola pursuant to this System Purchase Agreement. d) Breakage of or damage to antennas unless caused directly by defects in material or workmanship. Motorola Contract No. 12- 24184/JS -4- System Purchase Agreement 9.8.2011 e} Equipment that has been subjected to unauthorized modifications, disassembly or repairs (including the addition to the Equipment of non - Motorola supplied equipment if not authorized by Motorola) which adversely affect performance of the Equipment or interfere with Motorola's normal warranty inspection and testing of the Equipment to verify any warranty claim. f} Equipment that has had the serial number removed or made illegible. g} Batteries (because they carry their own separate limited warranty). h) Freight costs to the repair depot. i} Equipment that has been subject to illegal or unauthorized alteration of the software/firmware in the Equipment. j} Scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment. k} Software. 1} Normal or customary wear and tear. D. Motorola Software Warranty. Motorola Software is warranted in accordance with the terms of the Software License Agreement attached as Exhibit B. E. These express limited warranties as set forth in this Section are extended by Motorola to the original end user purchasing or leasing the System for commercial, industrial, or governmental use only, and are not assignable or transferable. These are the complete warranties for the Equipment and Software provided pursuant to this Agreement. F. THESE WARRANTIES ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL MOTOROLA BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE OF THE EQUIPMENT. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE EQUIPMENT, TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. Motorola Contract No. 12- 241841JS - 5 - System Purchase Agreement 9.8.2011 Section 12 CONFIDENTIAL INFORMATION Motorola proprietary computer programs will be released in accordance with the Software License provisions set forth elsewhere, if applicable. All other material and information of confidential nature marked Motorola PROPRIETARY and/or CONFIDENTIAL will be released as necessary under the following conditions: (1) Purchaser shall exercise reasonable and prudent measures to keep these items in confidence. (2) Purchaser shall not disclose these items to third parties without prior written permission, unless Motorola makes them public or Purchaser learns them rightfully from sources independent of Motorola, or it is required by law to be disclosed. (3) Motorola, where necessary, retains the right to prescribe specific security measures for the Purchaser to follow to maintain the confidentiality. In the event disclosure of such information is necessary, a separate Non - Disclosure Agreement will be required. Section 13 SOFTWARE LICENSE A. Motorola Software. Any Motorola. Software furnished will be licensed to Purchaser solely according to the terms and restrictions of the Software License Agreement attached as Exhibit B. Purchaser hereby accepts all of the terms and restrictions of the Software License Agreement. B. Non - Motorola. Software. Any Non - Motorola Software finished by Motorola will be subject to the terms and restrictions of its copyright owner unless such copyright owner has granted to Motorola the right to sublicense such Non - Motorola Software pursuant to the Software License Agreement, in which case the Software License Agreement (including any addendum to satisfy such copyright owner's requirements) shall apply and and the copyright owner will have all of Motorola's rights and protections under the Software License Agreement. Section 14 PATENT INDEMNIFICATION A. Motorola will defend at its expense any suit brought against Purchaser to the extent it is based on a third -party claim alleging that the Equipment manufactured by Motorola or the Motorola Software ( "Motorola Product ") directly infringes a United States patent or copyright ( "Infringement Claim "). Motorola's duties to defend and indemnify are conditioned upon: Purchaser promptly notifying Motorola in writing of the Infringement Claim, Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Purchaser providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Purchaser by a Motorola Contract No. 12- 24184/JS - 6 - System Purchase Agreement 9.8.2011 court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. B. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Purchaser the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non - infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Purchaser a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. C. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Purchaser's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Purchaser to install an enhancement release to the Motorola. Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Purchaser extend in any way to royalties payable on a per use basis or the Purchaser's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Purchaser from sales or license of the infringing Motorola Product. D. This Section 14 provides Purchaser's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Purchaser has no right to recover and Motorola has no obligation to provide any other or fiuther remedies, whether under another provision of this Agreement or any other legal theory or principle, in connection with an infringement Claim. In addition, the rights and remedies provided in this Section 14 are subject to and limited by the restrictions set forth in Section 5. Section 15 DISCLAIMER OF PATENT LICENSE Nothing contained in this Agreement shall be deemed to grant, either directly or by implication, estoppel, or otherwise, any license under any patents or patent applications of Motorola, except that Purchaser shall have the normal non - exclusive royalty-free license to use that is implied, or otherwise arises by operation of law, in the sale of a product. Section 16 WAIVER Failure or delay on the part of Motorola or Purchaser to exercise a right or power hereunder shall not operate as a waiver of the right or power. For a waiver of a right or Motorola Contract No. 12- 241841JS - 7 - System Purchase Agreement 9.8.2011 power to be effective, it must be in a writing signed by the waiving party. An effective waiver of a right or power will not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. Section 17 GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Section 18 ASSIGNA131LITY Except as provided herein, neither party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Purchaser. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business "), whether by way of a sale, establishment of a joint venture, spin -off or otherwise (each a "Separation Event "), Motorola may, without the prior written consent of the other party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. Section 19 SURVIVAL OF TERMS The following provisions will survive the expiration or termination of this Agreement for any reason: Section 2 (Taxes); Section 5 (Limitation of Liability); Section 7 (Default); Subsection I LF (Disclaimer of Implied Warranties); Section 12 (Confidential Information); Section 13 (Software License); and Section 16 (Waiver); Section 17 (Governing Law) and Section 19 (Survival of Terms). Section 20 ADMINISTRATOR LEVEL ACCOUNT ACCESS Motorola will provide Purchaser with Administrative User Credentials. Purchaser agrees to only grant Administrative User Credentials to those personnel with the training or experience to correctly use the access. Purchaser is responsible for protecting Administrative User Credentials from disclosure and maintaining Credential validity by, among other things, updating passwords when required. Purchaser may be asked to provide valid Administrative User Credentials when in contact with Motorola System support. Purchaser understands that changes made as the Administrative User can significantly impact the performance of the System. Purchaser agrees that it will be solely responsible for any negative impact on the System or its users by any such changes. System issues occurring as a result of changes made by an Administrative User may impact Motorola's ability to perform its obligations under the Agreement or its Maintenance and Support Agreement. In such cases, a revision to the appropriate provisions of the Agreement, including the Statement of Work, may be necessary. To the Motorola Contract No. 12- 241841JS - 8 - System Purchase Agreement 9.8.2011 extent Motorola provides assistance to correct any issues caused by or arising out of the use of or failure to maintain Administrative User Credentials, Motorola will be entitled to bill Purchaser and Purchaser will pay Motorola on a time and materials basis for resolving the issue. Section 21 MAINTENANCE SERVICE If this Agreement contains a Warranty and Maintenance Plan, then, during the Warranty Period, in addition to warranty services, Motorola will provide maintenance services for the Equipment and support for the Motorola Software pursuant to the terms of this Agreement, including the Warranty and Maintenance Plan and Service Terms and Conditions. Such services and support are included in the Contract Price. If Customer wishes to purchase additional maintenance and support services during the Warranty Period, or any maintenance and support services after the Warranty Period, the description of and pricing for such services will be set forth in a separate document. Unless otherwise agreed by the Parties in writing, the terms and conditions applicable to such maintenance and support will be Motorola's standard Service Terms and Conditions, together with the appropriate statements of work. Motorola Contract No. 12- 241841JS - 9 - System Purchase Agreement 9.8.2011 Exhibit B Software License Agreement This Exhibit B, Software License Agreement ( "Agreement ") is between Motorola Solutions, Inc., ( "Motorola "), and the City ofNRH ( "Licensee "). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products" means products provided by Motorola to Licensee with which or for which the Softu are and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. 1.5 "Primary Agreement' means the agreement to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de- compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary Software or products containing embedded or pre- loaded proprietary Software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the Software and Documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non - transferable (except as permitted in Section 7) and non- exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. Motorola Contract No. 12- 241841JS - 1 - System Purchase Agreement 9.8.2011 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the Open Source Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; (ii) identify the Open Source Software and provide Licensee a copy of the applicable Open Source Software License (or specify where that license may be found); and, (iii) provide Licensee a copy of the Open Source Software source code, without charge, if it is publicly available (although distribution fees may be applicable). Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by third parties on a "time sharing," "application service provider," or "service bureau" basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, lend, or lease the Software or Documentation to any third party, grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any third party or on any machine except as expressly authorized by this Agreement; or (v%) use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back -up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.4. When using Motorola's Radio Service Software ( "RSS "), Licensee must purchase a separate license for each location at which Licensee uses RSS. Licensee's use of RSS at a licensed location does not entitle Licensee to use or access RSS remotely. Licensee may make one copy of RSS for each licensed location. Licensee shall provide Motorola with a list of all locations at which Licensee uses or intends to use RSS upon Motorola's request. 4.5. Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third party {'Auditor ") may inspect Licensee's premises, books and records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any Motorola Contract No. 12- 241841JS - 2 - System Purchase Agreement 9.8.2011 information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the teams of this Agreement. Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the Software_and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de- compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any improvements that result from Motorola's processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola, and Licensee will not have any shared development or other intellectual property rights. Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANTY 6.1. The commencement date and the term of the Software warranty will be a period of ninety (90) days from Motorola's shipment of the Software (the "Warranty Period "). If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, error -free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. 6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola's option, Motorola will replace the defective Software with functionally - equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee's paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation, including, without limitation, any and all implied warranties of condition, title, non - infringement, merchantability, or fitness for a particular purpose or use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. =1 ffllv� f1117:11►1.y 0104 1141 Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola's consent may be withheld at its discretion and may be conditioned upon Motorola Contract No. 12- 241841JS - 3 - System Purchase Agreement 9.8.2011 transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Designated Products are Motorola's radio products and Licensee transfers ownership of the Motorola radio products to a third parry, Licensee may assign its right to use the Software (other than RSS and Motorola's FLASHpon,V software) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. Section 8 TERM AND TERMINATION 8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (3 D) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non - embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). =I �NlILI 11 D111LI KIN 1 *M01411 04 .I►10 1 D1►1 r 0 Cy 04k2L11 Iafm W 1101TA W Is] 12ki This Section applies if Licensee is the United States Government or a United States Government agency. Licensee's use, duplication or disclosure of the Software and Documentation under Motorola's copyrights or trade secret rights is subject to the restrictions set forth in subparagraphs (c)(1) and (2) of the Commercial Computer Software - Restricted Rights clause at FAR 52.227 -19 (JUNE 1987), if applicable, unless they are being provided to the Department of Defense. If the Software and Documentation are being provided to the Department of Defense, Licensee's use, duplication, or disclosure of the Software and Documentation is subject to the restricted rights set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227 -7013 (OCT 1988), if applicable. The Software and Documentation may or may not include a Restricted Rights notice, or other notice referring to this Agreement. The provisions of this Agreement will continue to apply, but only to the extent that they are consistent with the rights provided to the Licensee under the provisions of the FAR or DFARS mentioned above, as applicable to the particular procuring agency and procurement transaction. MITOT111 1I =fU10141111 1 12111 0 0lvd Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and confidential information and are Motorola's trade secrets. Licensee will not disclose the Software and Documentation to any third party except as permitted by this Agreement or expressly in writing by Motorola. Licensee will take necessary and appropriate precautions to maintain the confidentiality and guard against the unauthorized disclosure of the Software and Documentation. Licensee will limit access to the Software and Documentation only to Licensee's employees who "need to know" and are authorized to use the Software and Documentation as permitted by this Agreement. Motorola Contract No. 12- 241841JS -4- System Purchase Agreement 9.8.2011 Section 11 LIMITATION OF LLABILITY The Limitation of Liability provision is described in the Primary Agreement. Section 12 NOTICES Notices are described in the Prinialy Agreement. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLLANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re- export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA') becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties" rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4, 5, 6.4, 7, 8, 9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specific subject matter of this Exhibit, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. Motorola Contract No. 12- 241841JS - 5 - System Purchase Agreement 9.8.2011 Exhibit C Technical and Implementation Documents Motorola Contract No. 12- 24184175 - 6 - System Purchase Agreement 9.8.2011 Exhibit 0 Motorola/H -GAC Radio Communications Equipment & Systems Agreement Motorola Contract No. 12- 24184175 - 1 - System Purchase Agreement 9.8.2011 Exhibit E Service Terms and Conditions Motorola Solutions, Inc. ( "Motorola ") and the customer named in this Agreement ( "Customer ") hereby agree as follows: Section 1 APPLICABILITY These Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1 ) maintenance, support and/or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2 DEFINITIONS AND INTERPRETATION 2.1 "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2 "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3 "Services" means those installation, maintenance, support, training, and other services described in this Agreement. Section 3 ACCEPTANCE Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the "Start Date" indicated in this Agreement. Section 4 SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's then - applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for the additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for such Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to such Equipment; remove that Equipment from the Agreement; or increase the price to Service such Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Motorola Contract No. 12- 24184175 - 1 - System Purchase Agreement 9.8.2011 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by such transmission medium. Section 6 TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's location, Customer will provide Motorola, at no charge, a non - hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7 CUSTOMER Contact Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty -four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola. Section 8 PAYMENT Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within thirty (30) days of the invoice date. Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. Section 9 WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re- perform the non - conforming Service or to refund, on a pro -rata basis, the fees paid for the non- conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10 DEFAULTITERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non- performing party a written and detailed notice of the default. The non - performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non- performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. Motorola Contract No. 12- 24184175 - 2 - System Purchase Agreement 9.8.2011 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than two (2) years after the accrual of such cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12 EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writing unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying Motorola Contract No. 12- 24184175 -3 - System Purchase Agreement 9.8.2011 with all rules and regulations required by such agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15 COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third parry of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it shall be modified as necessary to conform to such law. Section 16 MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Section 17 GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in accordance with the laws of the State of Texas. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its performance, under this Agreement. 17.6. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates. Motorola Contract No. 12- 24184175 - 4 - System Purchase Agreement 9.8.2011 M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. F.2 GN 2012 -011 Consider adoption of the North Richland Hills Hazard Mitigation Action Plan - Resolution No. 2012 -004 Presenter: Sean Hughes Summary: The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93- 288), as amended by the Disaster Mitigation Act of 2000, provides the legal basis requiring local governments to develop a hazard mitigation plan as a condition for receiving certain types of non- emergency disaster assistance, including funding for mitigation projects. The Hazard Mitigation Action Plan undertakes a risk -based approach to reducing risks from natural hazards through mitigation planning. General Description: The City of North Richland Hills is vulnerable to a number of hazards, both natural and technological. The Hazard Mitigation Plan focuses on natural hazards. North Richland Hills has experienced a variety of natural disasters including flooding, tornadoes, and severe hailstorms. Technological events have included large hazardous material spills and a number of gasoline tanker accidents. Specific hazards and risks have been identified and are addressed in this plan. The North Richland Hills Hazard Mitigation Action Plan identifies natural hazards that pose a risk to our area. Vulnerabilities to those risks are identified and quantified as appropriate. Goals, strategies, and projects to mitigate those risks are identified and analyzed as part of the North Richland Hills Hazard Mitigation Action Plan. The North Richland Hills Hazard Mitigation Action Plan can also serve as a stand -alone document to facilitate identification and analysis of risks as well as strategies and projects to mitigate those risks. It is anticipated that this document will undergo changes in future years as our mitigation process develops and matures. The planning team consisting of staff from all internal agencies, community volunteers and business owners participated in development of the North Richland Hills Hazard Mitigation Action Plan. It is important to note that this plan was developed without reliance on a contractor or consultant. It is our plan. It is firmly believed that planning is a process, not a product. The North Richland Hills Hazard Mitigation Action Plan will be incorporated into Annex P of the North Richland Hills Emergency Operations Plan to meet planning standards of the Texas Division of Emergency Management. Recommendation: Approve Resolution No. 2012 -011 adopting the North Richland Hills Hazard Mitigation Action Plan. RESOLUTION NO. 2012-004 A RESOLUTION ADOPTING THE 2012 CITY OF NORTH RICHLAND HILLS HAZARD ANALYSIS AND MITIGATION PLAN WHEREAS, the State of Texas Division of Emergency Management (DEM) and the Federal Emergency Management Agency (FEMA) have established planning requirements which the document herein adopted is designed to meet; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCILS OF THE CITY OF RICHLAND HILLS AND THE CITY OF NORTH RICHLAND HILLS: Section 1: The 2012 City of North Richland Hills Hazard Analysis and Mitigation plan prepared by the City of North Richland Hills Office of Emergency Management/Homeland Security is hereby adopted. PASSED AND APPROVED this 13th day of February, 2012. CITY OF NORTH RICHLAND HILLS Patricia Hutson, City Secretary Oscar Trevino, Mayor 1.1 �:19171 =1 11 -'V2 11911191 N k51:1 � I III I =[H -1 I I VA George A. Staples, City Attorney APPROVED AS TO CONTENT; Jimmy Perdue, Director of Public Safety MITIGATION ACTION PLAN CITY OF NORTH RICHLAND HILLS HAZARD ANALYSIS AND MITIGATION PLAN ■ q W ■ WIX00YA CITY OF NORTH RICHLAND HILLS OFFICE OF EMERGENCY MANAGEMENT 1 HOMELAND SECURITY 2012 City of North Richland Hills Office of Emergency Management /Homeland Security 7202 Dick Fisher Dr. North North Richland Hills, Texas 76180, 817 -427 -6969 -o - EXECUTIVE SUMMARY SECTION ONE: COMMUNITY SPECIFIC INFORMATION - 1 - -3- Geography.......................................................................................... ............................... -3- Demographics..................................................................................... ............................... -3- Climate................................................................................................ ............................... -3- Geology............................................................................................... ............................... -4- Soils.................................................................................................... ............................... -4- Hydrology............................................................................................ ............................... -5- IdentifyingHazards ............................................................................. ............................... -5- Summary of Disasters within the City of North Richland Hills .............. ............................... -5- Previous Mitigation of Flooding Occurrences ...................................... ............................... -6- Impactof Disasters .............................................................................. ............................... -6- Flooding.............................................................................................. ............................... -6- SevereWeather .................................................................................. ............................... -7- Risk Assessment and Vulnerability for Use in Community Planning ... ............................... -7- ChemicalStorage ............................................................................... ............................... -7- Estimates of Potential Dollar Losses ................................................... ............................... -7- Vulnerabilities to existing public facilities for the identified hazard areas ............................. -8- CriticalFacilities .................................................................................. ............................... -8- FireStations ....................................................................................... ............................... -8- Hospitals............................................................................................. ............................... -8- Vulnerabilities to future structures for the identified hazards ................ ............................... - 8 - SECTION TWO: NFIP /CRS PARTICIPATION - 11 - Previous Flood Events and Successful Mitigation .............................. ............................... - 1 1 - Flood Insurance Rate Maps ............................................................... ............................... - 12 - NFIPParticipation ........................................................................... ............................... .. -12- CRSParticipation .............................................................................. ............................... - 12 - RepetitiveFlood Losses .................................................................... ............................... - 13 - SECTION THREE: PLANNING PROCESS .............................................................. ............................... 15- Purpose............................................................................................. ............................... - - 1 5 - Integration of the HAZMAP into the EOP and Annex P ...................... ............................... - - 1 5 - Reference Documents ....................................................................... ............................... - - 16 - Hazard Mitigation Planning Committee .............................................. ............................... - - 16 - Coordination with Other Agencies ..................................................... ............................... - - 16 - Meetings with Other Agencies to Review Common Problems ........... ............................... - - 16 - Comments and Recommendations from Outside Organizations ....... ............................... - - 1 7 - PublicInvolvement ............................................................................ ............................... - - 1 7 - Distribution of Draft Action Plan ......................................................... ............................... - - 1 7 - How the Planning Process was Organized ........................................ ............................... - - 1 7 - Procedures....................................................................................... ............................... - - 1 8 - #1 Organize to prepare the Plan (511. a) ........................................... ............................... - - 1 8 - #2 Assess the Hazard (511.d) .......................................................... ............................... - - 1 8 - #3 Assess the Problem ( 511. e) ......................................................... ............................... - - 1 8 - #4 Set goals (5111) Goals set and schedule established for the Plan .............................. - - 18 - Goals ................................................................................................. ............................... - -19- SECTION FOUR: RISK ASSESSMENT -20- Hazard Identification and Prioritization ............................................... ............................... - 20- HazardProfiles .................................................................................. ............................... -22- -z- SECTION FIVE: MITIGATION ACTIONS SECTION SIX: PLAN MAINTENANCE -55- .. Adoptthe Plan .................................................................................... ......................... . . . . .-66- Implementation, Evaluation and Update of the Plan .......................... ............................... - 66 - Procedures....................................................................................... ......................... . . . . .. - 66 - Timeline to Update the Plan .............................................................. ............................... -67- - 3 - EXECUTIVE SUMMARY The City of North Richland Hills is located in Tarrant County Texas. Tarrant County is part of the DFW Metroplex consisting primarily of Tarrant and Dallas County. North Richland Hills is bordered by six smaller cities and is approximately three miles from the Ft. Worth City limits. The City of North Richland Hills has a current population of 65,702. The DFW Metroplex area has an estimated population of 6,729,800 with 1,829,400 in Tarrant County alone. The growth rate in the North Richland Hills DFW Metroplex Area has been one of the fastest in the nation. Such rapid growth places enormous pressure on local communities. This document incorporates hazard analysis data that was collected by the North Texas Regional Council of Governments related to the entire Metroplex. Many references to this data are made in this document, because many of the hazards and assumptions made are applicable to City of North Richland Hills. From this, the City developed a hazard analysis of the community. Which indicates that the City continues to have vulnerability from natural and technological hazards. In order to address these hazards, the City maintains an ongoing Emergency Operations Plan and developed this document, the Hazard Mitigation Action Plan (HAZMAP). The Emergency Operations Plan is composed of a basic plan and twenty -two (22) functional annexes which support the basic Plan. The Hazard Analysis and this Hazard Mitigation Action Plan (HAZMAP) will become an appendix to Annex "P ", Hazard Mitigation, of the City of North Richland Hills Emergency Operations Plan. Mitigation is characterized as a long -term, on- going process. This HAZMAP seeks to address all hazards within the City. The HAZMAP provides guidance related to all hazards, with an emphasis on natural hazards that affect the community and an overview of mitigation efforts undertaken by the City. In addition, the plan identifies potential problematic conditions and outlines corrective actions that the City will undertake to remedy the identified problems. Planning and implementation actions will be identified that are applicable to both pre - incident and post- incident situations. The HAZMAP is more than just a planning document; it is a dynamic record of the community's recognition of its vulnerability to hazards, determination of the risks associated with hazard effects, and commitment to reducing the long -term consequence of hazards. The HAZMAP outlines mitigation goals within a community, identifies risk reduction strategies for hazards that threaten the area, and discusses the ongoing risk reduction activities undertaken within the jurisdiction. The City of North Richland Hills Hazard Mitigation Action Plan is designed to meet the planning requirements of the State of Texas Division of Emergency Management (DEM), and the Federal Emergency Management Agency (FEMA) requirements for mitigation action plans. Currently the City of North Richland Hills actively participates with multiple agencies, its citizens, and surrounding cities in joint efforts including mitigation, preparedness, response and recovery planning. BE SECTION ONE: Community Specific Information Geoaraphv The City of North Richland Hills is a physically, ecologically, culturally and socially diverse part of the Dallas -Ft. Worth metropolitan region. The Dallas/Fort Worth Metroplex region is the largest inland metropolitan area in the nation, situated approximately 250 miles (460 km) north of the Gulf of Mexico. It is near the headwaters of the Trinity River, which lie in the upper margins of the Coastal Plain. The total population of the City of North Richland Hills is estimated at 65,702 people as of 2010. The City of North Richland Hills covers an area of 18.3 square miles. Demographics The North Central Texas area has an estimated population of 6,729,800 with 1,829,400 in Tarrant County alone. Over 9,200,000 people are expected to live in the region by 2030. Since January 1, 2000, North Central Texas has grown over 24% becoming the 4th largest MSA in the country averaging 125,004 new persons per year for the past 10 years. Meantime, for the first time this decade, new single - family unit completions fell below 20,000. A total of 18,900 single- family units were added in 2009, compared to 27,300 in 2008. The level of single- family unit growth has not been this law since 1989, when the region added 15,250 units. Despite the slowdown in new home construction, 2009 single family occupancy rates were similar to those observed in 2008. In 2009, there were nearly as many new multi - family units added to the housing stock as there were single family units. A total of nearly 15,300 multi - family units were completed last year. By comparison, 13,400 multifamily units were completed in 2008. While the construction of new multi - family units remained strong, multi - family occupancy rates continued to decline in some parts of the region. According to the Texas Workforce Commission, the North Central Texas region is a major center of employment for telecommunications, transportation, construction, electronics, manufacturing, and data processing. Some of the products that are produced from more 1,000 plants of this region include planes, electronic equipment, helicopters, mobile homes, chemicals, foods, and plastics. The four core counties of the 16- county North Central Texas region, Dallas, Tarrant, Denton, and Collin counties, account for 94 percent of the major employer establishments of this region. The three largest employers in North Central Texas include American Airlines, Baylor Healthcare System and the Bank of America. The area is also the headquarters to 17 Fortune 500 companies including ExxonMobil and AT &T. The Dallas/Fort Worth International Airport — the highest - capacity commercial airport in the world - with 154,000 daily and 56,036,457 annual passengers. Climate According to the National Weather Service, the Dallas /Fort Worth area climate is humid subtropical with hot summers. It is also continental, characterized by a wide annual temperature range. Precipitation also varies considerably, ranging from less than 20" to more than 50 ". Winters are mild, but "blue northers" occur about three times each winter season, and often are accompanied by sudden drops in temperature. Average low temperatures drop to 33 °F in early to mid January. Periods of extreme cold that occasionally occur are short- lived, so that even in January mild weather occurs frequently. -3- The highest temperatures of summer are associated with fair skies, westerly winds, and low humidity. Characteristically, hot spells in summer are broken into three -to -five day periods by thunderstorm activity. There are only a few nights each summer when the low temperature exceeds 80 °F. Summer daytime temperatures occasionally exceed 106 °F. For over three weeks from late July to mid August, average high temperatures are at their peak of 96 0F.. Throughout the year, rainfall occurs more frequently during the night. Usually, periods of rainy weather last for only a day or two, and are followed by several days with fair skies. A large part of the annual precipitation results from thunderstorm activity, with occasional heavy rainfall over brief periods of time. Thunderstorms occur throughout the year, but are most frequent in the spring. Hail falls on about 20 to 25 days a year, ordinarily with only slight and scattered damage. Windstorms occurring during thunderstorm activity are sometimes destructive. Snowfall is rare. The average length of the warm seasons (freeze -free period) is about 248 days, or about 8 months. The average last occurrence of 32 °F or below is mid March, and the average first occurrence of 32 °F or below is in mid to late November. Geology The geology of North Central Texas is made up of sedimentary rock strata, including a variety of limestones, sandstones, shales, and alluvial deposits. Bedrock is overlain by soil horizons of variable thicknesses. Rock strata sages at the surface range from Pennsylvanian -age 325 -290 million years before present (mybp) found in the northwestern corner of the region, to large expanses of Cretaceous -aged rocks (120 -65 mybp) throughout the central portions of the region. Tertiary -aged strata (60 -35 mybp) make up easternmost portions of the region, while much younger unconsolidated alluvial deposits are found along major rivers and tributaries across the region, generally accredited as Pleistocene -aged (1.8 — 11,000 mybp) or younger flood deposits. This region is structurally positioned on the margins of the Texas craton, a large, relatively stable tectonic feature in west - central Texas. North Central Texas is generally characterized as having minor seismic activity. Several minor fault zones are present within the region but are not considered active. Micro- quakes have occurred along several faults within the region, which may be initiated by drilling and well injection activities. Other faults may be found in association with other regional structural features. In the North Central Texas area, the last indication of significant fault movement is about 11 million years ago, and no evidence of later faulting has been found in younger rocks. Other major regional fault systems are more active, such as Oklahoma, Missouri and West Texas. Due to these facts earthquakes are considered a hazard of low consequence, and therefore not considered a threat to the community. Soils The soils of the North Central Texas Council of Governments (NCTCOG) region are varied in texture, composition and character, and due to the size of the region, change widely among the various physiographic regions of North Central Texas. The majority of this region is comprised of uniform dark carbonate -rich alkaline soils, developed on a gently sloping to level area underlain by limestone, shale and marlstones. Clays may include montmorillionite and may be carbonatic. Soils in this region typically do contain high amounts of expansive clay minerals, however since the City of North Richland Hills has not ME experienced an incident of soil displacement it is not considered a threat to the community. Soil classes are primarily vertisols, alfisols on terraces and in uplands, and mollisols in flood bottoms. In this region of Texas, the topography and soil composition are that of the Grand Prairie region. This region is primarily an area of gently rolling to hilly, dissected limestone plateaus, which are relatively resistant to erosion. Carbonatic or montmorillionic vertisols dominate, with lesser alfisols and mollisols and entisols. Hydrology The City of North Richland Hills is one of the largest urban metropolitan areas in the nation. The majority of this region is situated within the upper Trinity River basin. The Metroplex depends on a number of reservoirs in the upper Trinity River basin, which impound water on several forks of the Trinity primarily for flood prevention or water supply purposes. At present, there are 38 major water reservoirs in the sixteen county regions. These areas account for over 233,405 surface acres of water. None of these reservoirs are located within North Richland Hills. An extensive system of water transmission facilities brings water to many urban and suburban communities from the network of reservoirs. The region faces the challenges of water quality impacts resulting from urban activities, storm water discharges, and the discharge of treated wastewater from a large metropolitan center. The prairie waterways in North Central Texas, including the Trinity River, experience widely variable flow scenarios. These conditions range from critical low flow situations during drought periods, to periodic severe flooding events. NCTCOG is the area wide water quality management planning agency as designated in 1975 by the Governor and the Texas Commission on Environmental Quality. For over 25 years NCTCOG has been reporting on the water quality issues affecting the Upper Trinity River basin. Identifying Hazards The City of North Richland Hills is exposed to many hazards, many of which have the potential to disrupt the community, cause casualties, and damage or destroy property. The City of North Richland Hills Emergency Management Basic Plan Hazard Summary, identifies the major hazards that the City of North Richland Hills is most likely to face. Furthermore, the impacts on public health and safety and the impacts on property are illustrated. The process of identifying hazards is two - fold. First, a hazards analysis is developed. It is a stand -alone product consisting of maps, databases, charts, atlases, and other supporting documentation. The analysis provides a risk based, quantitative method, to prioritize mitigation and preparedness needs for the jurisdiction as a whole. This analysis is reviewed and updated at least annually. Second, a mitigation action plan is developed. The mitigation action plan outlines mitigation goals, identifies a risk reduction strategy for each of the significant hazards that threaten the area, and discusses the on -going risk reduction activities undertaken within the jurisdiction. The mitigation action plan further details what is to be done, how much it will cost, who will be responsible for the action, how it will be funded, and who oversees the implementation schedule. Summary of Disasters within the City of North Richland Hills While flooding has been a hazard identified within the community and remains a concern, other disaster situations have occurred with frequency. Severe weather incidents such as thunderstorms with accompanying hail, lightning and high winds, are frequent events within the community. The National Climactic Data Center maintains records regarding severe weather events. Severe weather events occur year -round with the peak season for occurrence during -s - the spring and summer months. The most common time period for occurrences is between the hours of noon and 19:90 PM. The length of severe weather events varies considerably by event. Duration usually lasts from several minutes to several hours. When severe weather events occur, the cascading potential for other emergency events is high. Cascading potential refers to the impact of the hazard on the community and the potential consequences related to the event. Severe weather events are associated with the cascading potential for flash flooding, power outages, utility disruption, debris, and fire caused by lightning strikes. Thunderstorm events have routinely occurred within the City of North Richland Hills. High winds associated with these storms have damaged trees, downed power lines and caused property damage. In addition to problems caused by thunderstorm events, hail is also a concern associated with severe weather events. Hail events cause extensive damage to property and may cause injuries to persons who happen to be outside when a hailstorm strikes. Hailstones typically vary in size from a few centimeters in diameter to several inches in diameter. Typically, the larger the hailstone, the greater the amount of damage incurred. As with other severe weather events, hailstorms may occur year round. Duration of the hailstorm varies from periodic hailstones interspersed with a rain event to an extended hail event lasting minutes to hours. Flooding events have also occurred within the City of North Richland Hills on the following dates: May 5, 1989, May 17, 1989, June 7, 1989, and May 5, 1995. Throughout the plan development, numerous hazards within the City of North Richland Hills were identified. Each hazard is discussed in the planning document. Of each of the hazards identified, the most common hazard to this area has been determined to be affects resulting from Severe Weather events. Critical facilities located within the community are discussed. Previous Mitigation of Flooding Occurrences Floods are one of the most destructive and costly natural disasters. There are five major and four minor water sheds in the City of North Richland Hills that may pose a risk in our community. The City of North Richland Hills is at risk from these water sheds in the event of major flooding. Historical records indicate that four major flood events have occurred that damaged private homes and business. These floods occurred May 5, 1989, May 17, 1989, June 7, 1989, and May 5, 1995. Substantial drainage projects (underground systems and improved channels) have been constructed to control flooding in the areas affected these previous events. Federal Emergency Management Agency (FEMA) statistics show from 1978 to December 2002, the City of North Richland Hills has experienced approximately eighty -nine total losses totaling $483,366.69 through the National Flood Insurance Program (NFIP). (hfr): / /www.fema.gov /nfip /l 0400212.htm#48) Impact of Disasters Flooding The City of North Richland Hills has mitigated the impact of flooding within the community, and since 1989 the city of North Richland Hills has not experienced serious flooding. City officials continue to encourage the purchase of flood insurance as a mitigation measure for individuals in the community. Flood insurance policies are available to all residents of the City of North Richland Hills. Because the City of North Richland Hills participates in the CRS program, flood insurance policy holders pay reduced premiums. SAW Severe Weather Severe weather events can Occur within the community several times a year. Information on specific severe weather events identified by the National Climactic Data Center may be found in section 4 of this plan. The City of North Richland Hills Office of Emergency Management works in conjunction with a variety of organizations, department and agencies in effort to address the threats posed by severe weather within the community. In effort to mitigate the impact of severe weather within the community, the City of North Richland Hills provides public outreach programs aimed at increasing family disaster preparedness. The Emergency Management Office routinely participates in emergency management training, exercises and drills. Through participation in emergency management exercises, the City of North Richland Hills Emergency Management staff is able to evaluate their capabilities and preparedness status. Constant examination and evaluation of the emergency management functions within the City are a valuable mitigation strategy. Emergency Management Officials within the City of North Richland Hills encourage citizens to purchase and utilize weather radios as a mitigation strategy for the individual. Weather radios are also placed in city facilities, educational facilities and congregate care facilities within the city limits. Risk Assessment and Vulnerability for Use in Community Plannina The City of North Richland Hills has completed a risk assessment within the city limits and have identified the hazards and their possible frequency. Each of these hazards caused increased insured and uninsured losses which may include property loss, human loss, injuries, or damage to vital infrastructure. With the rising costs of disasters, the damage estimates puts a burden on the local and state governments and creates dependence on the federal government for monetary assistance. Thunderstorms, lightning, tornadoes, damaging winds, hail, hazardous materials incidents, extreme heat emergencies, pose a high probability of occurring within our jurisdiction. Disease outbreaks, drought, energy shortage, major power failure, pipeline rupture, terrorism and utility shortages pose a moderate probability of occurring within our jurisdiction and other hazards pose a low probability such as 6iofChemical /Nuclear war, civil disorder, dam failure, earthquakes, radiological events, rail incidents, water contamination and winter storm events. Determining these probabilities of risks, encourage the HAZMAP Planning Committee to develop short-term and long -term structural and non - structural mitigation goals and strategies. Chemical Storage The City of North Richland Hills has no regulated chemical facilities within the city limits. Estimates of Potential Dollar Losses Based on the City of North Richland Hills Economic Development Department, there are approximately 63,420 people across 25,600 housing units in North Richland Hills, known as the 3�d largest city in Tarrant County behind Fort Worth and Arlington. As of 2010, average household income for the citizens of North Richland Hills is $88,627. In 2010, the City of North Richland Hills real property taxable value is estimated at $ $4,396,295,264 across 24,694 different property accounts. The method used to calculate potential losses was determined on the number of households (23,298) and the average home price ($160,600.66). With this rate of growth residentially and commercially, the City of North Richland Hills could have numerous losses or injuries from a disaster. The impacts to critical facilities and vulnerable areas could be devastating for the City of North Richland Hills and its citizens due to social, psychological, political, and cause severe economic losses. It is imperative that we continue our rigorous mitigation process to reduce or eliminate the risk from these hazards. Vulnerabilities to existing public facilities for the identified hazard areas The City of North Richland Hills Emergency Management Office and the HAZMAP Planning Committee have determine approximately thirty -nine public facilities at risk from natural and man -made hazards. Critical Facilities Critical facilities are the facilities that are critical to the health and welfare of the population and that are especially important during and after a hazard event. The City has identified facilities critical to the fulfillment of city services as well as facilities that are vulnerable to the impact of disaster. Any information pertaining to where and what the critical facilities are, can be found in pp. 55 -56 of this plan. Fire Stations The City of North Richland Hills has fire service provided by a fully paid fire department. Paid firefighters staff the fire stations 7 days a week 24 hours a day including weekends and holidays. The North Richland Hills Fire Department provides Advanced Life Support Emergency Medical Services, Paramedic First Responder and fire services. There are four fire stations located within the community as described in the table below. • Fire Station #1 8300 Starnes • Fire Station #2 4001 Rufe Snow Drive • Fire Station #3 5328 Davis Boulevard • Fire Station #4 7202 Dick Fisher Drive North Hospitals There is one hospital within the city limits. This facility is North Hills Medical Center, located at 4401 Booth Calloway Road. Appendix A of this plan lists the critical facilities within the City of North Richland Hills, and contains a map of their locations. Vulnerabilities to future structures for the identified hazards The City of North Richland Hills is constantly growing with new residential and commercial businesses being built. The City of North Richland Hills Fire Department, Fire Marshals, Building Inspections, Planning and Code Enforcement Departments are responsible for making sure that new residential dwelling and commercial and commercial businesses meet or exceed the local ordinances, International Building Codes and the International Fire Codes. The City of North Richland Hills HAZMAP Planning Committee have identified critical buildings and infrastructure that are vulnerable to all types of hazards, consisting of schools, public facilities, public safety, public utilities such as water, gas, electricity, and pipelines. The HAZMAP Planning Committee has identified critical facilities that are in identified hazard areas such as near freeways or major thoroughfares where they may be vulnerable to hazardous materials, technological hazards, or terrorism.. Wo Severe Thunderstorms, Tornado, Winter Storms, Extreme Heat are all regional hazards and can occur anywhere in the city or the entire city at once. Flood Events are mapped in the Flood Event Section of the plan. a 12 FE® m gl! M29 MM SECTION TWO: NFIP /CRS Participation Previous Flood Events and Successful Mitigation Floods are one of the most destructive and costly of natural hazards. Floods can occur any time of the year but generally occur in the spring and early summer in North Texas. There are five major and four minor water sheds in the city. Historical records indicate that four major flood events have occurred that damaged private homes and businesses. These floods occurred May 5, 1989, May 17, 1989, June 7, 1989, and May 5, 1989. Substantial drainage projects, {underground systems and improved channels have been constructed to control flooding in the areas affected on the dates referenced above. A drainage water plan was prepared for North Richland Hills in 1985 which identifies the capital improvement projects necessary to provide adequate drainage capacity for the water sheds located within the corporate boundaries of the city. This study is referenced when development occurs to identify minimum standards for necessary drainage facilities for new development. The City has constructed major substantial capital improvement projects on the local level in order to mitigate past flooding problems. Improved (concrete) channels were constructed on Calloway Branch and Walker Branch of the West Fork on the Trinity River. These projects reclaimed a significant portion of the flood plains for each branch and provide 190 year flood protection for numerous homes that have flooded in the past. The City actively enforces policies and regulations designed to minimize flooding. The City is a participant in the National Flood Insurance Program administered through the Federal Emergency Management Agency (FEMA). Accordingly, our Flood Damage Prevention Ordinance ( #2498, adopted August 2000) was established to promote the public health, safety, and general welfare and to minimize public and private losses due to flood conditions. The Flood Damage Prevention Ordinance adopts the minimum standards established by FEMA as the minimum standards for the City of North Richland Hills for the prevention of flooding. The Flood Damage Prevention Ordinance is further augmented by the Public Works Design Manual which requires the finish floor for structures that are built in the flood plain to be 1.5 feet above the Base Flood Elevation or 1/2 foot higher than the FEMA minimum. These regulations establish how properties can be developed in the City. Each proposed development is reviewed to ensure compliance and permits are not issued until the design of development meets minimum standards. In addition to regulations covering new development, improvements to existing storm drain systems have been made over the years to address existing flooding problems. An example is the reconstruction of a large portion of Calloway Branch (creek) with concrete lining. This increased the efficiency of the channel, lowering the base flood elevation and removing a significant number of existing homes from the flood plain. Three of the five recurring loss properties in the City of North Richland Hills were removed from the flood plain by this project, which greatly reduces the chances of flood damage occurring against the three properties. Another type of proactive action taken by the City to prevent flooding is to remove flood plain from developable status. This was done with the Little Bear Creek flood plain. Little Bear Creek's flood plain is quite large (several hundred acres) and was eligible for development per the existing ordinances. The flood plain was removed by ordinance (Little bear Creek Ordinance #2098, January 1996) from development. This achieved flood prevention by simply now not allowing development in the flood plain and by preserving open space which reduces the amount of runoff in a watershed. Numerous other structural improvements have been completed to add storm drain capacity in neighborhoods with a history of flooding. The most recent example of structural mitigation improvement is the Main Street Drainage Improvements project, which was designed to reduce the risk of flooding in 3 separate neighborhoods. The City of North Richland Hills has a Certified Flood Plain Administrator on staff to monitor development. All development is reviewed to confirm that applicable federal, state and local regulations are met. The Flood Plain Administrator attends continuing education to assure that the City of North Richland Hills flood prevention programs are as current as possible. Flood Insurance Rate Maps The flood hazards for the City of North Richland Hills within Tarrant County are shown for information purposes only on the countywide Tarrant County Flood Insurance Study and Flood Insurance Rate Maps ( FIRMs) that were published as countywide FIRMS on the fallowing dates: • September 28, 1996 • September 30, 1992 • November 6, 1996 • April 20, 2060 The flood hazards for the City of North Richland Hills for flood insurance purposes are included in the City of North Richland Hills Flood Insurance Study and Flood Insurance Rate Maps (FIRMs) that were published by FEMA on the following dates: • 03/03/72 Flood Hazard Boundary M,, • 07/01/74 Flood Insurance Rate Map • 12/19/75 Flood Insurance Rate Map • 04/18/83 Flood Insurance Rate Map • 06/03/88 Flood Insurance Rate Map • 69/22/99 Flood Insurance Rate Map ip — City of North Richland Hills — City of North Richland Hills — City of North Richland Hills — City of North Richland Hills — City of North Richland Hills — City of North Richland Hills The flood hazards in the City of North Richland Hills are shown on the September 22, 1999, City of North Richland Hills FIRM included in Appendix B of this plan. NFIP Participation The City of North Richland Hills enrolled in the NFIP Emergency Program on June 5, 1976 and the NFIP Regular Program on March 3, 1972 based upon TCEQ records. The Pre -FIRM (Flood Insurance Rate Map) date for structures within the City is July 7, 1974, based upon the City of North Richland Hills Flood Insurance Study (FIS). CRS Participation In 1991, the City of North Richland Hills initiated the planning effort to prepare and submit a Community Rating System (CRS) Application to FEMA. The CRS application included preparation of a Repetitive Loss Plan. The Federal Insurance Administration (FIA) provided valuable documentation to locate and map Repetitive Loss Properties in the City of North -12- Richland Hills. On October 1, 1991, the City of North Richland Hills received a CRS Class 9 from FEMA, which was upgraded to Class 8 on October 1, 1993. The City of North Richland Hills has initiated a series of planning activities to provide better services to the people that live and work in the area, such as the City of North Richland Hills comprehensive Master Drainage Plan Phase I that was completed in November 1993. Phase I of the Master Plan included a detailed analysis of twenty designated problem outfalls. Each problem area was analyzed with preliminary engineering design and construction cost estimates to improve drainage to help alleviate the problem. Drainage system improvements have been incorporated into the City of North Richland Hills Capital Improvement Plan. The Federal Emergency Management Agency {FEMA} has classified the City as a Category "C Repetitive Loss Community, therefore as a condition of participation in the Community Rating System (CRS) Program, FEMA requires a Category "C" community to adopt a floodplain management plan that addresses all hazards within the community and not limited to only repetitive loss areas. On June 1, 1991, FEMA designated the City a Class Nine (9) Community Rating System (CRS) Community. On October 1, 1993, FEMA upgraded the City of North Richland Hills to a Class Eight (8) CRS Community, and on XXX FEMA upgraded the City of North Richland Hills to a Class Seven(7) CRS Community on October 1, 1999. Currently the City of North Richland Hills is classified as a Class Seven (6) Community as of May 1, 2009. Repetitive Flood Losses The City of North Richland Hills has experienced twenty -nine (29) flooding events in the last twenty two (22) years according to FEMA Repetitive Loss Records. FEMA classifies a Repetitive Loss Property as a property (or structure) that has received two or more paid flood insurance claims that exceed $1,000.00 each. Based on NFIP records, the City of North Richland Hills has a total six Repetitive Loss Properties. Three of these properties the City removed from the flood area through capital improvements money by upgrading the storm water system. The Repetitive Loss Plan has been updated annually by the City of North Richland Hills as required for participation in the CRS Program. The average Flood Insurance Claim paid in the City of North Richland Hills since 1979 is $27,260. It is important to note that flooding has damaged additional properties but exact records are not known because the properties and losses were not covered by flood insurance. However this was before the City of North Richland Hills began flood mitigation efforts. Since the city began flood mitigation there has been only one repetitive loss claim that was reported in 1995. Neither FEMA nor the TxDEM has records that identify all flooded properties within the City. -13- SECTION THREE: Planning Process Purpose Mitigation is characterized as a long -term, on -going process. This HAZMAT plan seeks to address all hazards within the City of North Richland Hills. In addition, the plan identifies potential problematic conditions and outlines corrective actions that the City will undertake to remedy the identified problems. Planning and implementation actions will be identified that are applicable to both pre - incident and post- incident situations. The adverse impact of hazards can be directly affected by hazard mitigation actions accomplished prior to the occurrence of an emergency situation. Effective post -event mitigation actions can also reduce the risk of repeat disasters. Therefore, hazard mitigation planning and implementation activities are an ongoing process and integral park of the comprehensive emergency management program. Integration of the HAZMAP into the EOP and Annex P The Hazard Analysis and HAZMAP are only one portion of the Hazard Mitigation Annex (Annex P) contained within the City of North Richland Hills Emergency Operations Plan. The City of North Richland Hills is vulnerable to several natural and technological hazards. In order to address the hazards faced, the City has prepared an All Hazards Emergency Operations Plan. The Emergency Operations Plan is composed of a basic plan and twenty -two (22) functional annexes to support the basic Plan. The assignments of responsibility for content and update to the functional annexes are as follows: Annex A: Warning Emergency Management 1 Homeland Security Coordinator Annex B: Communications Police Chief Annex C: Shelter & Mass Care Parks and Library Director Annex D: Radiological Protection Fire Chief Annex E: Evacuation Police Chief and Parks and Recreation Director Annex F: Fire Fighting Fire Chief Annex G: Law Enforcement Police Chief Annex H: Health and Medical Services Fire Chief and Neighborhood Services Director Annex I: Emergency Public Information Public Information Officer Annex J: Recovery Finance Director Annex K: Public Works & Engineering Public Works Director Annex L: Energy & Utilities Support Services Director Annex M: Resource Management Support Services Director Annex N: Direction & Control Emergency Management/Homeland Security Coordinator Annex O: Human Services Human Resources f Neighborhood Directors Annex P: Hazard Mitigation Public Works Director Annex Q: Hazardous Materials Fire Chief Annex R: Search & Rescue Fire Chief Annex S: Transportation Support Services Director Annex T: Donations Management Budget Director Annex U: Legal City Attorney Annex V: Terrorist Incident Response Emergency Management/Homeland Security Coordinator The City of North Richland Hills's Hazard Analysis and HAZMAP will become an appendix to and reference Annex "P ", Hazard Mitigation, in the City of North Richland Hills All Hazards Emergency Operations Plan. Additionally, the floodplain mitigation portion of the plan will be utilized by the Public Works Department for CRS planning purposes. -ts - Reference Documents The documents utilized for this plan include the following (on file with City of North Richland Hills): City of North Richland Hills Capital Improvement Plan City of North Richland Hills Comprehensive Land Use Plan Revised May 2001 City of North Richland Hills Master Drainage Plan City of North Richland Hills Emergency Operations Plan, Annex A through V City of North Richland Hills Flood Damage Prevention Ordinance #2498, adopted August 2000 City of North Richland Hills Flood Insurance Study and FIRMS City of North Richland Hills Hazard Analysis City of North Richland Hills Residential Building Requirements City of North Richland Hills Commercial Building Requirements City of North Richland Hills Adopted Thoroughfare Plan, Revised May 2001 FEMA/NFIP flood insurance policy and claims records Texas Division of Emergency Management Hazards Analysis Texas Division of Emergency Management Mitigation Handbook (DEM 21) International Building Codes (2000); International Fire Codes (2000) National Pollution Discharge Elimination System (NPDES) guideline for the control of erosion. The City of North Richland Hills utilized the TDEM Hazard Analysis to identify hazard vulnerability, and NFIP maps to identify potential flood zones to help design this mitigation action plan. Hazard Mitigation Planninq Committee The HAZMAP Committee members represent a cross - section of the City staff. The HAZMAP Planning Committee meets at various times and at various levels to prepare this plan. The Hazard Mitigation Planning Committee is comprised of six members. Other members from Academia and business were invited to participate via e-mail and letter, none choose to participate. The committee is composed of representatives from various city departments dealing with planning, code enforcement, emergency operations, public works, engineering, parks and recreation, Community Emergency Response Team volunteers, environmental services. The representation is as follows: 1. Sean Hughes -EMC 2. Jimmy Cates - Public Works 3. Mike Curtis - Public Works 4. Andy Kancel - Police, 5. Caroline Waggoner - Floodplain Manager 5. Kirk Marcum -Fire Coordination with Other Agencies Tarrant County Emergency Management Texas Department of Transportation Texas Division of Emergency Management Texas Commission on Environmental Quality U.S. Department of the Interior U.S. Fish and Wildlife Service City Neighborhood Organizations Meetings with Other Agencies to Review Common Problems The City of North Richland Hills met with the following agencies to discuss the development of the Mitigation Plan and to discuss the common hazards that affect the surrounding communities: Tarrant County Emergency Management Texas Department of Transportation Texas Division of Emergency Management -16- Exercise with Tarrant County Communities Comments and Recommendations from Outside Organizations The Draft Hazard Analysis and Mitigation Plan was forwarded to members of the Mitigation Planning Committee and other agencies for comments and recommendations. The comments and recommendations received were then incorporated into the Plan. The agencies were asked to review for common problems, development policies, mitigation services, inconsistencies and conflict with established policies, plans, programs and regulations. Public Involvement The public was consulted and allowed to review and comment on the plan during several periods of the plans development. The public was given information about the plan through the city's website and through various public announcements. The public was involved through informal meetings with community groups. Other groups included but were not limited to the City's CERT teams, Neighborhood Watch groups, Volunteers in Police Service, and Fire Corps. These groups are made up of members of the voting public of North Richland Hills and were contacted by phone and invited to attend these meetings. Specifically, business and academia were targeted for participation. The members of each group commented and aided in the plans development. All of their comments were taken into consideration and used were necessary. Before seeking "approved pending local adoption" from FEMA Region 5, the City of North Richland Hills had one final public comment period prior to the local plan adoption. The public was notified of this meeting by means of the city's website. The plan was placed on the website in PDF format and had comment sent directly to the fire department. Citizens could review the plan and offer suggestions. All suggestions were and will be considered, and suggestions that had merit will be used. Upon receipt of notification that the plan has been deemed "approved pending adoption," and after acceptance of the plan by the City Council, a notice will be distributed that there will be a meeting to discuss the Hazard Analysis and Mitigation Plan. The Public Meeting will be held and scheduled in accordance with the Texas Open meetings act. This meeting will be held in the City of North Richland Hills City Council Chambers. Distribution of Draft Action Plan At various times the drafts of the Hazard Analysis and Mitigation Plan to the Hazard Mitigation Plan Advisory was distributed and reviewed by various persons and agencies to receive input on the document. These individuals and agencies were requested to review common problems, development policies, mitigation services, inconsistencies and conflicts in policies, plans, programs, and regulations. They were also requested to review to community's needs, goals, and plans for the area. How the Planninq Process was Organized Starting in 1991 the City initiated the planning effort to prepare and submit a Community Rating System {CRS} application to FEMA. The City chose to organize its HAZMAT planning procedures according to CRS activity guidelines. The overall schedule of plan activities for the development, -17- implementation, evaluation and adoption of the City of North Richland Hills Hazard Analysis and Mitigation Plan follows CRS Activity 511.a through 511.j. 1.2 Hazard Analysis and MITIGATION PLAN SCHEDULE, INVOLVE THE PUBLIC AND COORDINATE WITH OTHER AGENCIES (CRS ACTIVITY 511.A, 511.13, AND 511.C) Procedures #1 Organize to prepare the Plan (511.a) A. Committee Members were identified B. Recommendations on methods to involve the Public (511.b) Documents prepared to brief the public at future City Council Meetings, to involve the public in the planning process, and to establish a method for the public to provide input into the planning process. C. Coordination with "other agencies" (511.c) The City of North Richland Hills will take advantage of coordination meetings held with Tarrant County and other neighboring cities. The recommended coordination effort will be itemized so it can be incorporated into the current routine City of North Richland Hills coordination activities. #2 Assess the Hazard (511.d) A. Incorporated previous City of North Richland Hills assessments and other hazards information that may be available. B. June 10, 2002, North Richland Hills Hazard Mitigation Planning Committee Meeting #3 Assess the Problem (511.e) A. Incorporated risk assessment information available from: TXDEM, FEMA, Tarrant County and others. B. Task North Richland Hills Hazard Mitigation Planning Committee to review and assess problems. C. Review possible activities (511.g) D. Summarized City of North Richland Hills Emergency Management Plan Activities. E. Summarized Tarrant County EOC activities that meet the objectives. F. Reviewed the City of North Richland Hills Ordinances and develop potential improvements. G. Draft an action plan to address a minimum of two (2) of the required six (5) categories per hazard: a. Preventive activities b. Property protection c. Natural resource protection d. Emergency services e. Structural support f. Public information #4 Set goals (511.f) Goals set and schedule established for the Plan A. Establish procedures to implement evaluate and revise the plan a) Forward Draft Plan to Hazard Mitigation Plan Advisory Committee, "Other Agencies" to review with comments and recommendations November 15, 2003. These agencies were requested to review common problems, development policies, mitigation strategies, inconsistencies and conflict in policy, plan, program and regulations. They were also requested to review the community's needs, goals, and plans for the area. bj City of North Richland Hills Hazard Mitigation Planning Committee meeting to review comments from the public and finalize the plan for submittal to Texas DEM and North Richland Hills City Council. - is- Goals After assessing the hazards and reviewing the alternatives, several goals have been established for the City of North Richland Hills. Current mitigation activities and other activities completed on an annual basis are identified. Following identification of goals and activities, the committee determined actions to be undertaken or continued as part of the HAZMAP effort. Through implementation of the objectives and actions, hazard mitigation will be realized to reduce the threat to citizen's health and safety, and to reduce property damage caused by all high impact hazards. Hazard mitigation planning will improve the lives of the citizens of North Richland Hills, the environment, and the appearance and health of the City. The Primary Goals are: Goal 1: Mitigate the effects of natural hazards on the city's citizens and property using both structural and non - structural strategies Goal 2: promote safety and education of all hazards Goal 3: aid in maintaining and building of the city's economy through the use of mitigation -19- SECTION FOUR: Risk Assessment Due to location and geographic features, the City of North Richland Hills is vulnerable to the damaging effects of certain hazards that include the following natural hazards: extreme heat; flood, severe thunderstorm including windstorm, lightning and hail; tornado; urban/grassfires, winter weather; earthquake; dam failure; and the following man -made hazards: hazardous materials; hazardous substance releases; power /utility outages; fire /explosion-, building /structure collapse; mass casualty incidents; extreme air pollution; transportation accidents; civil unrest; and terrorism /sabotage. Natural disasters and emergencies affect the City more often than other types of emergencies and disasters. Disaster response efforts are often hampered by equipment and facility damage, communication failures, inclement weather, responder injury and death or other limiting factors. In the event of an emergency or disaster that exceed the available resources, the public should expect and be prepared for a minimum seventy -two (72) hour delay in emergency response services. The City of North Richland Hills Office of Emergency Management annually prepares a Hazard Analysis to satisfy the planning requirements associated with Annex P, Hazard Mitigation and Annex Q, Hazardous Materials and Oil Spills. To assist the Mitigation Plan Committee's planning efforts to prepare the Hazard Analysis and Mitigation Plan, the most current Hazard Analysis is included as Attachment A to this document. The City recognizes that the community will continue to be exposed to and subject to the impact of hazards. The City of North Richland Hills recognizes the probability of future events. Hazard Identification and Prioritization Although damaging flood events have occurred within the City, the most frequent disaster events encountered to date are results from severe thunderstorms, which can include high winds, lightning and hail. Hazards such as tornados and floods pose an increased threat to the community. Lesser threats are extreme heat and winter storm. The City of North Richland Hills is in agreement with the North Central Council of Governments data in their regional Hazard Analysis that affect the City of North Richland Hills. Low occurrence is low ANWOR the impact and effects are low *. Moderate occurrence is high OR the impact and effects are high*. I High occurrence is high AND the impact and effects are high*. `includes relative frequency of occurrence; Estimated impact on public health & safety on population; Estimated effect on property ,used on whether damage occurs (yes) or not (no) Severe Thunderstorms w/Hail/LightningfWind High Flood Events High Tornado High Extreme Heat High Drought Moderate Winter Storms Law Earthquake - Low -2o- Urban Grassfire High Note: These Hazards were determined by the HAZMAP Committee. Any hazards not included in this plan were deemed too minimal of an impact to adversely affect the city. This was determined by the data provided by the NCTCOG and from the data used to create the Hazard Vulnerability Analysis. TYPE OF HAZARD PRIORITY EXPECTED OCCURANCE POTENTIAL IMPACTED POPULATION PROPERTY DAMAGE Extreme Heat High Every 2 Years 1,500 Yes Flood High Every 10 Years 250 Yes Major Hazmat Incident High Every 5 Years 3,000 No Severe Stones High 10 Times Annually 63,520 Yes Tornado High Annually 20,000 Yes Urban Grass Fire High Annually 300 Yes Major Incident/Accident High Annually 1000 Yes Disease Outbreak Moderate 5 -10 years 200-10,000 No Drought Moderate Every 5 Years 63,520 No Energy Shortage Moderate Every 20 Years 63,520 No Major Power Failure Moderate Every 2 Years 2,000 Yes Pipeline Rupture Moderate Every 5 Years 5,000 Yes Terrorist Attack Moderate Has Not Occurred 25,000 Yes Utility Shortage Moderate Every 2 Years 1,000- 63,520 No Biol Chemical or Nuclear War Low Has Not Occurred 63,520 Yes Civil Disorder Low Every 10 Years 5,000 Yes Earthquake Low Has Not Occurred 63,520 Yes Radiological Event Low Every 10 Years 1,500 No Rail Incident Low Every 10 Years 10,000 Yes Water Contamination Low Has not Occurred 63,520 No Winter Storms Low Every Other Year 25,000 Yes Not included due to minimal impact on City of North Richland Hills: Dam Failure I Low I Has Not Occurred 1 50 1 no I Hazard Profiles The following analysis identifies the hazards that the City of North Richland Hills may potentially encounter. Information about the extreme weather events were gathered from the National Climatic Data Center, a division of the National Weather Service. Hazards that occur in a regional scale affect North Richland Hills as well as surrounding jurisdictions. A special thanks to the North Central Council of Governments for the use data they collected. Severe Thunderstorms Definition Violent, short-lived atmospheric disturbance, almost always associated with cumulonimbus clouds (very tall, dense rain clouds) and accompanied by thunder and lightning. Such storms usually generate strong, gusty winds and heavy rain, and occasionally hail or tornadoes. These storms are also capable of producing straight -line winds and microburst with extreme power. Thunderstorms kill more people in the United States than any other phenomenon. The hazards High Wind, Hail and Lightning will be discussed as components of the greater hazard of Severe Thunderstorms; other hazards associated with severe thunderstorms like tornados and flooding are discussed in separate sections. Location There is no defined geographic boundary for thunderstorm events or its components. They can occur in every area of the City and the North Central Texas region equally. History Thunderstorms are a frequent occurrence within the City of North Richland Hills. This hazard is rated "high" meaning the risk of occurrence is high and the impact is high. They may occur year - round; however, the peak season is in the spring of each year. They occur most often between the hours of noon and 19:00 PM. Reported Severe Thunderstorm with Wind Events in the City of North Richland Hills 1/1/1994 through 1211109 according to National Climatic Dta Center(NCDC) Location County - =����MMMM 1 27 7 North Richland 05/26/1994 0130 Thunderstorm 0 kts. 0 0 5K 0 Hills Winds 28�rth Richland 08/07/1994 16 Thunderstorm ! Fk�r 0 5K 0 Hills Winds 308 North Richland 05/07/1995 2115 Thunderstorm ! Fkts 0 Hills Winds 309 North Richland 05/07/1995 2130 Thunderstorm rkts. 0 0 5K 0 Hills Winds 320 North Richland 03/24/1995 1435 Thunderstorm ! Fk 0 0 0 0 Hills Winds WIM 345 North Richland 04/11/1997 0551 Thunderstorm Hills Winds 380 North Richland 07/16/1998 1430 Thunderstorm Hills Winds 404 North Richland 0510312000 2100 rw�l understorm Hills nd s 416 North Richland 02124/2001 10 Thunderstorm Hills I Winds 419 North Richland 05/2812001 0058 Thunderstorm Hills Winds 424 North Richland 06/14/2001 1930 Thunderstorm Hills Winds 495 North Richland 08112/2006 1745 Thunderstorm Hills Winds 497 North Richland 08/23/2006 1809 rW�i nderstorm Hills ds 543 North Richland 06/25/2008 1938 rw�l understorm Hills nd s 573 North Richland 07/3012009 04 rw�l understorm Hills nd 0 kts. F—F—F—r 0 kts. F_F_FK 0 Fkts. 0 F50Kr 0 kts. 0 0 10K 0 Fts 52 0 0 1 K 0 kts. 50 0 0 10K 0 kts. Fts 50 0 0 3K OK kts. 56 0 0 15K OK kts. The May 3, 2000, storm was a result of severe thunderstorms impacting this area. Dollar loss figures were a result of large hail, strong winds, impacting the entire city. Extent and Probability Extent and probability will be discussed in terms of the components of severe thunderstorms: high wind; lightning; and hail. Vulnerability All populations, buildings, critical facilities, infrastructure, lifelines and hazardous material facilities are considered exposed to the hazard and could potentially be impacted. The City of North Richland Hills has identified facilities critical to the fulfillment of city services as well as facilities that are vulnerable to the impact of disaster. The potential exists for minor to major property damage and minimal disruption to the quality of life. Shutdown of facilities would be temporary. Mitigation The City of North Richland Hills has mitigated the impact of Severe Thunderstorms within the community. North Richland Hills provides public outreach programs aimed at increasing family disaster preparedness. The City encourages citizens to purchase and utilize weather radios as a mitigation strategy for the individual. Weather radios are also placed in city facilities, educational facilities, and congregate care facilities within the city limits. In effort to mitigate the -23- impact of severe weather within the community, the City of North Richland Hills provides public outreach programs aimed at increasing family disaster preparedness. The Emergency Management Office routinely participates in emergency management training, exercises and drills. Through participation in emergency management exercises, the City of North Richland Hills Emergency Management staff is able to evaluate their capabilities and preparedness status. Constant examination and evaluation of the emergency management functions within the City are a valuable mitigation strategy. The City of North Richland Hills Office of Emergency Management works in conjunction with a variety of organizations, department and agencies in effort to address the threats posed by severe weather within the community. High Wind Component Definition Wind is defined as the motion of air relative to the earth's surface. The horizontal component of the three - dimensional flow and the near - surface wind phenomenon are the most significant aspects of the high wind hazard. Extreme windstorm events are associated severe thunderstorms and accompanying mesoscale offspring such straight -line winds. Straight -line winds are often responsible for most of the wind damage associated with a. thunderstorm. These winds are often confused with tornadoes because of similar damage and wind speeds. However, the strong and gusty winds associated with straight -line winds blow roughly in a straight line unlike the rotating winds of a tornado. Downbursts or microbursts are examples of damaging straight -line winds. A downburst is a small area of rapidly descending rain and rain - cooled air beneath a thunderstorm that produces a violent, localized downdraft covering 2.5 miles or less. History North Central Texas experiences severe windstorms. Since 1955 over 169 windstorms with wind speeds exceeding 70 mph have been recorded in the NCTCOG region. On April 19, 1995 Somervell County experienced a windstorm with wind speeds of 120 mph. Tarrant County was subjected to windstorms with wind speeds of 115 mph on May 4, 1960 and April 19, 1976. A windstorm event on March 2, 1997 in Navarro County resulted in approximately $500,000 in property damage, 4 injuries and 2 fatalities. In the April 23, 2003 thunderstorms that rolled through the NCTCOG region, 100 mph winds were responsible for destroying dozens of mobile homes, injuring seven people, and causing an estimated $4 million in damage in Johnson County. More recently in August 2003, high winds wreaked havoc with the construction industry. A construction worker was killed on August 24 when straight -line winds caused a wall to collapse at the construction site of a new Home Depot in Carrollton. Less than two days later, downburst winds estimated at 65 -70 mph killed one man and injured four others at a residential construction site in McKinney. As indicated in Table 8 -3, There have been 37 thunderstorm and high wind events (50 knots or 58 miles per hour or over) reported in the City of North Richland Hills or in Tarrant County, Texas between January 1, 1950 and April 30, 2005. Reported Thunderstorm and High Wind Events in Tarrant County and the City of North Richland Hills with damages, deaths, or injuries; according to the National Oceanic and Atmospheric Administration, January 1, 1995 to present -24- FF County Approx. 1 . i - North Richland 06/14/2001 59mph 0 0 1 K Hills Countywide 07/0512006 59mph 0 0 20K North Richland 08/12/2006 57mph 0 0 10K Hills North Richland Hills 8/23/2006 50 mph 0 0 0 Central Portion 08/27/2006 57mph 0 0 5K North Richland 612512008 58 mph 0 0 3K Hills North Richland Hills 7/30/2009 64 mph 0 0 15K Extent Wind speeds in some of the stronger down bursts can reach 100 to 150 miles per hour, which is similar to that of a strong tornado. The winds produced from a downburst often occur in one direction, and the worst damage is usually on the forward side of the downburst. Beaufort wind force scale, or simply Beaufort scale, was devised at the beginning of the 19th century to provide a standard measure of wind speeds. North Richland Hills expects to experience up to force 11 level winds during severe storms: Wind WM0 Beaufort Wind Scale Appearance of Wind Effects Force (Knots) Classification On the Water .0b On Land 0 i es 1 Calm Sea surface smooth and mirror- Calm, smoke rises vertically F -3 [Light Air (Scaly ripples, no foam crests ! Smoke drift indicates wind direction, still wind vanes 4 Breeze Small wavelets, crests glassy, no I r Wi nd felt on face, leaves breaking ustle, vanes begin to move Large wavelets, crests begin to Leaves and small twigs UFG en tle Breeze break, scattered whitecaps constantly moving, light flags extended 4 11 -16 Moderate SI mall waves 1-4 ft. becoming Breeze longer, numerous whitecaps 5 FFFresh Breeze 6 2 Breeze Dust, leaves, and loose paper lifted, small tree branches move Moderate waves 4 -8 ft taking Small trees in leaf begin to longer form, many whitecaps, some spray sway Larger waves 8 -13 ft, whitecaps ILarger tree branches common, more spray [moving, whistling in wires -25- M128 -33 -Near Gale 34-40 Gale EFIstrong Gale 48 -55 Storm EFIviolent Storm 1 64+ Hurricane Probable Frequency Sea heaps up, waves 13 -20 ft, Whole trees moving, resistance felt walking white foam streaks off breakers against wind Moderately high (13 -20 ft) waves hole trees in motion, of greater length, edges of crests resistance felt walking begin to break into spindrift, foam wind blown in streaks Iagainst High waves (20 ft), sea begins to Slight structural damage roll, dense streaks of foam, spray occurs, slate blows off roofs may reduce visibility I Very high waves (20 -30 ft) with Seldom experienced on overhanging crests, sea white land, trees broken or with densely blown foam, heavy uprooted, "considerable rolling, lowered visibility structural damage" Exceptionally high (30-45 ft) waves, foam patches cover sea, visibility more reduced Air filled with foam, waves over 45 ft, sea completely white with driving spray, visibility greatly reduced The frequency, or risk of occurrence, of a high winds in the City of North Richland Hills with a severe thunderstorm event is probable ten times in the next year. Most thunderstorms and resulting high And events occur during the spring (March, April, May and June) and, at a lesser intensity, during the fall (September, October, and November). This is because thunderstorms form when warm, moist air collides with cooler, drier air. Often these masses tend to come together during the transition from summer to winter. Warning time for high winds is minimal, less than 5 minutes. Location High wind events usually impact large geographical areas. Vulnerability All populations, buildings, critical facilities, infrastructure and lifelines, and hazardous materials facilities are considered exposed to the hazard and could potentially be impacted. As a result, high wind hazards deserve mitigation consideration by the City of North Richland Hills. Property damage and loss of life from windstorms are increasing due to a variety of factors. Use of manufactured housing is on an upward trend, and this type of structure provides less resistance to wind than conventional construction. Uniform building codes for wind resistant construction are not adopted by all states, and population trends show rapid growth in the highly exposed areas. Impact The spatial extent of high winds could cover a large area of the City of North Richland Hills, potentially affecting more than 50% of property. The potential impact of high winds involves few, -26- if any, injuries. The potential exists for only minor property damage and minimal disruption to the quality of life. Shutdown of facilities would be temporary. Hail Component Definition A hailstorm is an outgrowth of a severe thunderstorm in which balls or irregularly shaped lumps of ice greater than 0.75 inches in diameter fall with rain. Early in the developmental stages of a hailstorm, ice crystals form within a low- pressure front due to warm air rising rapidly into the upper atmosphere and the subsequent cooling of the air mass. Frozen droplets gradually accumulate on the ice crystals until, having developed sufficient weight, they fall as precipitation. The size of hailstones is a direct function of the severity and size of the storm. High velocity updraft winds are required to keep hail in suspension in thunderclouds. The strength of the updraft is a function of the intensity of heating at the Earth's surface. Higher temperature gradients relative to elevations above the surface result in increased suspension time and hailstone size. History The Property Loss Research Bureau indicates that hailstorms occurring in April and May of 1995 in the Texas - Oklahoma region may have been the worst on record in terms of non- agricultural property losses. Other severe hail events that have occurred in the North Central Texas region include hailstorms with 5 -inch diameters on April 27, 1968 and June 22, 1955. A hailstorm that occurred on October 21, 1996 with 4.5 -inch hailstones caused approximately $400,000 in property damage. A hailstorm with hailstones measuring 1.75- inches caused approximately $250,000 in property damage in the region on October 10, 2001. On April 28, 1992, a severe thunderstorm outbreak rumbled across southern Oklahoma and through North Central Texas, producing a swath of hail damage in one of the costliest severe weather events ever for the region. Hail up to 4.5 inches in diameter was recorded during the event, which lasted several hours and ultimately resulted in losses of over $750 million. On May 5, 1995, a devastating supercell produced softball -sized hail in Tarrant County, accompanied by flash flooding and high winds. Over a hundred people, most of which were attending the outdoor Mayfest celebration in downtown Fort Worth, were injured. Insured damage reached nearly $1.1 billion, making it one of the insurance industry's most expensive thunderstorms in history. On April 5, 2003, a severe thunderstorm rolled across the north central portions of the North Central Texas region. Hail accumulated in a series of eastward moving thunderstorms, originating in Tarrant County and training due east over one of the most densely populated and highly valued areas of the DFW Metroplex. Reported Hail Events in the City of North Richland Hills with damages, deaths, or injuries; according to the National Oceanic and Atmospheric Administration, January 1, -27- County North Richland 63/24/1996 Size 1.75 in. 0 0 15.0M Hills North Richland 65/61/2003 3.50 in. 0 0 50K Hills North Richland 10/30/2004 0.88 in. 0 0 6 Hills North Richland 10131/2005 0.75 in. 0 0 6 Hills North Richland 6411312007 1.00 in. 0 0 6 Hills Probable Frequency The frequency, or risk of occurrence, of a hail in the City of North Richland Hills with a severe thunderstorm event is probable ten times in the next year. Most thunderstorms and resulting hail events occur during the spring (March, April, May and June) and, at a lesser intensity, during the fall (September, October, and November). Warning time for hail is minimal. Extent The hail data recorded as part of the Storm Event network range from 6.75 (the observation threshold) to 5.0 inches and are reported in increments of 0.25 inches. Common Terminology Associated With the Size of Hail Obiec# Diameter Obiect Diameter Pea 6.4 millimeters Tennis ball 64 millimeters (6.25 in) (2.5 in) Marble (small) 13 millimeters Baseball 76 millimeters (6.51 in) (2.8 in) Walnut/Pina- 38 millimeters Apple /Teacup 76 millimeters pang ball (1.5 in) (3.0 in) Golf ball 44 millimeters Grapefruit 162 millimeters c (1.7 in) (4.0 in) 1 -28- Lime /Hen epp 51 millimeters (2.0 in) Softball 114 millimeters (4.5 in) There have been 11 hail events reported in the City of North Richland Hills or in Tarrant County between January 1, 1959 and April 30, 2005 with hail size of at least 2.0 inches. And NRH expects the same type of hail upwards of at least 2.0 inches can occur locally but have been reported as large as 3.5 inches. The table below reports hailstorm events in Tarrant County and the City of North Richland Hills since 1950. However, this database from the National Oceanic and Atmospheric Administration is not considered complete, capturing all the events. Vulnerability According to the Weather Channel, hail is most likely to fall late in the afternoon during the months of May and June and is often responsible for extensive crop loss, property damage and livestock deaths. Significant property and crop damage has been reported as a result of hailstorms in the eastern Texas - Oklahoma region. All population, buildings, critical facilities, infrastructure and lifelines, and hazardous materials facilities are considered exposed to the hailstorm hazard and could potentially be impacted. As a result, the hail hazard deserves mitigation consideration by the City of North Richland Hills. Impact The spatial extent of hail is expected to affect more than 25 percent of property the City of North Richland Hills. The potential impact of hail will result in minor injuries only and more than 10 percent of property in the affected area damaged or destroyed. There may be a complete shutdown of facilities for more than one day. Lightning Component Definition Lighting is generated by the buildup of charged ions in a thundercloud, and the discharge of a lightning bolt interacts with the best conducting object or surface on the ground. The air channel of a lightning strike reaches temperatures higher than 50,000 degrees Fahrenheit. The rapid heating and cooling of the air near the channel causes a shock wave, which produces thunder. Thunderstorm and lightning events are generated by atmospheric imbalance and turbulence due to the combination of the following conditions: unstable warm air rising rapidly into the atmosphere; sufficient moisture to form clouds and rain; and upward lift of air currents caused by colliding cold and warm weather fronts, sea breezes or mountains. History The one publicly available lightning dataset, the NOAA Storm Events database, is extremely limited. It lists only 52 recorded lightning events in the NCTCOG region between 1995 and 2003 and no lightning events in the City of North Richland Hills from 1950 to 2005. Instead, a simple, qualitative approach was used in order to acknowledge the obvious fact that lightning hazards occur throughout the City of North Richland Hills. As an example of the kind of impacts that lightning can have on the City of North Richland Hills and the North Central Texas region, one needs to look no further than Tuesday, August 12, 2003. On that evening, lightning associated with a violent thunderstorm wreaked havoc in Fort W6i Worth. Lightning strikes were responsible for starting four major structure fires in the city. Additionally, a 19- year -old man was killed by a lightning strike in southwest Fart Worth when he attempted to go jogging soon after the rain from the thunderstorm had passed. Probable Frequency The frequency or risk of occurrence, of a lightening with a severe thunderstorm event with an event probable in the next year. Most thunderstorms and resulting lightning events occur during the spring (March, April, May and June) and, at a lesser intensity, during the fall (September, October, and November). Thunderstorms form when warm, moist air collides with cooler, drier air. Often these masses tend to come together during the transition from summer to winter. Warning time for lightning is minimal, less than 5 minutes. Location Due to the unpredictability of a lightning strike, the entire City of North Richland Hills is vulnerable to lightning strike events. Extent Lightning can strike the earth several thousand times in a single minute, and can cause extensive damage. This extent applies to the City of Richland Hills as well. Impact Lightning damage can result in electrocution of humans and animals; vaporization of materials along the path of the strike; fire caused by the high temperature produced by the strike, and a sudden power surge that can damage electrical and electronic equipment. Millions of dollars of direct and indirect damages result from lightning strikes on electric utility substations and distribution lines. While property damage is the major hazard associated with lightning, it should be noted that lightning strikes kill nearly 100 people each year in the United States. Richard Kithil, President and CEO of the National Lightning Safety Institute, says that "accurate information [about lightning induced damage] is elusive" but that "on -going research suggests realistic lightning costs and losses may reach $4 -5 billion per year" due to lightning's role in forest fires, structure fires, hazardous materials storage incidents, aircraft- related in- flight mishaps, airline delays, power outages and electrical infrastructure malfunctions. Impact The spatial extent of lightning is expected to affect less than ten percent of property the City of North Richland Hills. The potential impact of lightning results in few, if any, injuries. There is only minor property damage and minimal disruption to the quality of life. Shutdown of facilities is temporary. Flooding Hazard Summary The hazard for flooding in the City of North Richland Hills remains low, due largely in part to previous mitigation measures. The North Richland Hills HMPT recognized the dangers posed by flooding and has identified specific mitigation actions that have been taken and would be considered in the future. -30- Due to increased construction or private and commercial properties, the amount of water runoff will continue to increase causing a higher risk of future weather related events related to flooding. New buildings will be impacted severe thunderstorm events. Definition Overflow of rivers and streams due to severe storms or torrential rains may result in significant flooding. Different variables impact flooding, including topography, ground saturation, previous rainfall, soil types, drainage, basin size, drainage patterns of streams, and vegetative cover. Flooding may occur slowly or become a flash flood, such as in the case of a dam failure. The North Richland Hills HMPT researched historical data from the NCDC, the NWS, FEMA, and the National Flood Insurance Program (NFIP) as well as information from past newspaper articles relating to flooding in the City of North Richland Hills. Location In evaluating vulnerability of the population in the City of North Richland Hills, it was determined, that risk/vulnerability includes only 2 houses in the city, limited to the floodplain. Extent Although flooding occurs infrequently, it has the potential to wreak havoc on the community. Statistically, North Richland Hills can expect flooding every 16 years. Less than 1 ft. of water historically has caused the most frequent property damage in a small number of residential properties in North Richland Hills. Probable Frequency This equates to a 10 percent chance of flooding occurring in any given year. Only three properties remain on the repetitive flood list provided by NFIP. Vulnerability: Impacts to the environment are high for a flooding event should one occur. Most of the environmental risks would be access to water and the effects floodwater has on public water supply. Flooding can affect and create contamination of potable water for public consumption. Impact The North Richland Hills HMPT was able to determine potential monetary losses for all critical facilities in the City of North Richland Hills. There are currently no critical infrastructure buildings located in flood zones. People living in and around identified floodplain areas are more vulnerable to a flooding event than those who live /work out of floodplain areas, but these areas can still be impacted depending on the severity of the flooding event. Due to heavy rainfall overpowering normally adequate drainage systems, shallow flooding can occur in small pockets of North Richland Hills. Impacts to the environment are high for a flooding event should one occur. Most of the environmental risks would be access to water and the effects floodwater has on public water supply. Flooding can affect and create contamination of potable water for public consumption. Mitigation North Richland Hills has and continues to make significant efforts to eliminate the placement of structures identified in flood hazard areas. The City of North Richland Hills participates in the National Flood Insurance Program (NFIP) and the Community Rating System (CRS). The City currently has a rating of 6 in the CRS program. The City also has the City of North Richland Hills Floodplain Management Ordinance, which restricts development in identified floodplains in the -31- city. The City of North Richland Hills maintains elevation certificates for all building constructed or substantially improved in the SFHA since enrolling in the CRS Program in 1991. The City of North Richland Hills is continuing to evaluate and prioritize properties for reconstruction and/or acquisition /removal. Previous mitigation measures have occurred at the city level. The City of North Richland Hills participates in the National Flood Insurance Program (NFIP) of the Federal Emergency Management Agency (FEMA). As a participating community, the city has adopted Floodplain Management practices through several ordinances that severely limit the development allowed in 100 -year floodplains (the area inundated by a storm that has a 1 % chance of happening in any year). City of North Richland Hills standards require all new structures be constructed 18 inches above the existing water surface elevation of the 100 -year floodplain. Tornadoes Definition A tornado is a violently rotating column of air extending from a thunderstorm to the ground. The most violent tornadoes are capable of tremendous destruction with wind speeds of 250 mph or more. Damage paths can be in excess of one mile wide and 50 miles long. Tornado season in Texas runs ordinarily from March through August; however, tornadoes can strike at any time of the year if the essential conditions are present. Location All of the City of North Richland Hills is vulnerable to the threat of a tornado because one cannot predict exactly when or where a tornado might strike. Probable Frequency The City of North Richland Hills has experienced one tornado within the last ten years. In addition, countless tornado watches have been recorded during this period. Trend analysis indicates that a tornado will touch down in the City of North Richland Hills every 10 years. This equates to a 10 percent chance of a tornado touching down in the City of North Richland Hills in any given year. Tornadoes tend to strike in somewhat random fashion, making the task of reliably calculating a recurrence interval extremely difficult. The damage potential associated with a tornado is extremely high. In 2003, a category EFO tornado touched dawn in North Richland Hills resulting in no injuries. History The City of North Richland Hills HMPT reviewed the existing historical data from researching past events and effects of tornadoes in the City of North Richland Hills and found an Fa tornado occurring in the past decade: Reported Tornado Events in the City of North Richland Hills with damages, deaths, or injuries; according to the National Oceanic and Atmospheric Administration, January 1, 2000 to present Lmafion or County Mag > Ynj Pri 1 North Richland Hills 0410512003 Fi -32- An F0 tornado is equal to the fallowing on the Fu)ita scale: Extent In recent years, the Fujita Scale has been upgraded to the Enhances Fujita Scale. The City of Richland Hills expects exposure to tornadoes in the range of EF0 -EF3. Table 5.11. The Enhanced Fujita Scale (Effective 2005 and Later) EF -SCALE INTENSITY 3 SECOND GUST TYPE OF DAMAGE DUNE NUMBER PHRASE (MPH) Some damage to chimneys; breaks branches off trees; EF4 GALE 65-85 pushes over shallow- rooted trees; damages to sign boards. The lower limit is the beginning of hurricane wind speed; peels surface off roofs; mobile homes pushed off EFl MODERATE 86-110 foundations or overturned; moving autos pushed off the roads; attached garages may be destroyed. Considerable damage. Roofs torn off frame houses; mobile EF2 SIGNIFICANT 111 -135 homes demolished; boxcars pushed over; large trees snapped or uprooted; light object missiles generated. Roof and some walls torn off well-constructed houses, EF3 SEVERE 13Cr155 trains overturned; most trees in forest uprooted. Well- constructed houses leveled; structures with weak DEVASTATING 166r200 foundations blown off some distance; cars thrown and large missiles generated. Strong frame houses lifted off foundations and carried considerable distances to disintegrate; automobile sized INCREDIBLE Over 200 missiles fly through the air in excess of 100 meters; trees debarked; steel re- enforced concrete structures badly damaged, Source: Nntionoi WeotherSem.ce Vulnerability It can be assumed that all structures and facilities within the City of North Richland Hills could be damaged by a tornado because tornadoes are among the most unpredictable of weather phenomena and are indiscriminate as to when or where they strike. In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the entire population of the city since there is no way to determine the impact/magnitude of a tornado and no way to predict where a tornado will hit. People are vulnerable to the effects of tornadoes, including power outages, disruption to transportation routes, damage to shelter, flying debris, etc. This is particularly true due to a 10 percent chance of a tornado occurring in any given year in the city. -33- Risks to the environment can be significant. Environmental risks can include flying debris and destruction of critical infrastructure that damage and affect water supply and contamination of potable water for public consumption. Impact An obstacle to accurate loss estimation is the fact that losses may vary widely even within one category of natural hazard, depending on place and location. For instance, a tornado may hop from one location to another in a primarily rural area of the city, creating virtually no economic damage, whereas a similar hazard event in an urban area might create millions of dollars in damages. Compounding this obstacle to accurate loss estimation is that tornadoes range considerably in their intensity and duration. When estimating losses related to tornado events, it can be assumed that structures or facilities with the greatest replacement value will be these that sustain the most monetary damage. Operating on the assumption that a facility would sustain at least 75 percent damage in the event of a tornado, some of the more vulnerable facilities from a monetary standpoint are the city facilities, utilities, Tier II chemical facilities, industrial warehouses, and other identified critical infrastructure. In addition, facilities with vulnerable populations include nursing and rehabilitation facilities and assisted living centers as well as public and private schools located throughout the City. Mitigation The city currently has no land use or development trends related specifically to tornadoes. Existing building codes do not require structures to meet or exceed design wind speeds of 250 mph. The minimum standards established by these codes provide reasonable protection to persons and property within structures that comply with the regulations for most natural hazards. All of North Richland Hills has the same design wind speed of 85 mph, as determined by the International Building Codes. As stated previously, the entire city can potentially be affected by a tornado. As a result, any mitigation steps taken related to tornadoes should be undertaken on a citywide basis. Overall, North Richland Hills has high exposure to potential damage from tornadoes. Should a tornado hit certain portions of the city that are highly concentrated with homes or any of the critical facilities identified, depending upon the strength and duration of the event, significant damage could Occur. Due to the destructive nature of tornadoes, it is imperative that the pre - disaster mitigation measures identified in this plan receive full consideration. Specific mitigation actions related to tornadoes are identified in section 5 of this plan. Extreme Heat Definition Extreme Heat is events where above normal temperatures begin to have a significant impact on human health, commercial /agricultural businesses, and primary and secondary effects on infrastructure. What constitutes extreme heat can vary across different areas of the country based on what the population is accustomed to in their respective climates. Location Extreme heat events have occurred across the entire City of North Richland Hills area. Extreme heat effects are seen in different regions and vary depending on normal meteorological conditions. Extreme heat is possible throughout the planning area. -34- History Although a NCDC query showed multiple extreme heat events at the Tarrant County level that included reports of death due to heat, zero deaths have been reported in the City of North Richland Hills in the last 5 years. Reported Extreme Heat in Tarrant County with damages, deaths, or injuries; according to the National Oceanic and Atmospheric Location or County • ��� Administration, Incl. Tarrant 07/01/1996 I" F— January 1, 1995 to present Incl. Tarrant /7/1911997 11-1 [Incl. Tarrant o�111998 32 1 —F- [Incl. Tarrant ro810111999 F 6 6 [Incl. Tarrant /7/0112000 F 6 rincl. Tarrant 68/01/2000 1�1 —� Fncl. Tarrant 1910112000 i 5 1 —� Fncl. Tarrant 1711412006 !�1— 0 Incl. Tarrant 68110/2006 11 -1— 0 [Incl. Tarrant 1811012007 !I ' I ' I0 [Incl. Tarrant 1512712010 FO 0 0 Extent Temperatures that hover 10 degrees or more above the average high temperature for a region and last for several weeks are defined as extreme heat by the CDC. The average high temperature for the City of North Richland Hills is 96 degrees. Extreme temperatures could possibly occur every year in the City of North Richland Hills as well across the state of Texas and occur when the average high temperature +4 degrees lasts more than 1 week. Likelihood of Heat Disorders with Prolonged Exposure or Strenuous Activity Caution Extreme Caution Danger ■ Extreme Danger -35- Temperature ('F) 60 82 84 86 88 90 92 94 96 98 100 102 104 106 108 110 40 80 81 83 85 88 91 94 97 '10'1 105 109 114 119 45 80 82 84 87 89 93 96 100 104 109 114 119 124 50 81 83 85 88 91 95 99 103 108 113 118 124 55 81 84 86 89 93 97 101 106 112 117 124 r124 v 60 82 84 88 91 95 100 105 110 116 123 65 82 85 89 93 98 103 108 114 121 = d 70 83 86 90 95 100105112119 75 84 88 92 97 103109 115124 80 84 89 94 100 106 113 121 85 85 90 96 102 110117 90 86 91 98 105 95 86 93 100 108 117 100 87 95 103 112121 Likelihood of Heat Disorders with Prolonged Exposure or Strenuous Activity Caution Extreme Caution Danger ■ Extreme Danger -35- Source: National Weather Service Vulnerability The HMPT determined that all critical facilities as well as all public, private, and commercial property are susceptible to being affected by extreme heat. In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the entire population of the city since there is no way to determine the impact/magnitude of an extreme temperature event and no way to predict where and when an extreme temperature event will hit. People are vulnerable to the effects extreme temperatures, including power outages, effects on transportation routes, establishment of shelters, etc. Risks to the environment are low should an extreme heat event occur and the frequency of extreme temperatures in the city is high. Environmental concerns events such as fires and hazardous materials accidents. Impact All facilities, as well as people, within the city are subject to potential losses due to power outages from stress on the power grid. This stress results in negative effects on transportation routes, and results in the establishment of shelters for cooling Mitigation Future development throughout the City of North Richland Hills will result in the potential effects of extreme heat. All of the City of North Richland Hills is subject to extreme temperatures and therefore should be included in any prospective mitigation projects. The entire city is at risk of extreme heat events. Extreme heat affects North Richland Hills equally and uniformly. Drought Definition By definition, a drought is a prolonged period of moisture deficiency. Drought conditions affect vegetation as well as a water availability and water quality. Drought is also a key factor in urban grass fire development. Drought conditions make natural fuels (grass, brush, trees, dead vegetation) more fire- prone. Location Drought conditions can occur anywhere within the City of North Richland Hills. History The North Richland Hills HMPT reviewed historical data from NCDC and the Natural Resources Conservation Service (MRCS) while researching drought conditions in Tarrant County and the City of North Richland Hills. Tarrant County and the City of North Richland Hills most recently experienced drought conditions from 2505 through 2007. To date, minor vegetation have been the primary losses associated with drought as no critical facilities have sustained any damage or functional downtime due to dry weather conditions. Probable Frequency Because of the extremely unpredictable nature of drought (including duration), reliably calculating a recurrence interval is difficult but is expected to occur every five years. -36- Extent A below average rainfall sets up drought conditions. The average rainfall for the City of North Richland Hills is 35.14 inches a year. A drought condition that lasts more than 12 weeks would be considered a hazard of impact. Vulnerability Drought conditions typically pose little or no threat to structures; however, fires can occur as a result of dry weather. The North Richland Hills HMPT concluded that drought in itself presents no credible threat to critical facilities. The drought could result in the lost of the availability of municipal water supply. This threat has been addressed by mitigation actions. In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the entire population of the city. People are vulnerable to the effects of drought, including reduction to the available water supply (both public and private wells), grassfires, and limited ability to grow and water vegetation. Risks to the environment are high for a drought event. Environmental concerns would be loss of vegetation and risk of erosion in areas that area affected by drought and reduced availability of water supply (both public and private wells). Impact No damage to facilities is anticipated as a result of drought conditions. Vegetation damage cannot be accurately quantified due to several unknown variables, including duration of the drought, temperatures during the drought, and severity of the drought. In addition, different vegetation require different amounts of rainfall and different growing seasons. Severe Winter Storms Definition Severe winter storms bring the threat of snow, freezing rain, and ice storms to the City. A heavy, 12 inches or more, accumulation of ice, especially when accompanied by high winds, devastates trees and power lines. Sidewalks, streets, and highways become extremely hazardous to pedestrians and motorists. Severe winter storms originate as mid - latitude depressions of cyclonic weather systems and can cause snowstorms and ice storms. Location Severe winter storms can occur anywhere in the City of North Richland Hills. History The City of North Richland Hills HMPT researched historical data from the NCDC and the NWS as well as information from past newspaper articles relating to severe winter storms in the City of North Richland Hills. To determine the City of North Richland Hills's vulnerability to severe winter storms, a time period from 1950 to 2510 was examined. Numerous sources were used in identifying the severe winter storm hazards that have occurred in North Richland Hills since 1950 (both primary and secondary). Primary sources used included the City of North Richland Hills Emergency Management staff as well as public safety staff. Secondary sources included the Cable News Network, National Oceanic Atmospheric Agency (NOAA), National Climatic Data Center (NCDC), the National Weather Service (NWS), the Spatial Hazard Events and Losses Database (SHELDUS), and the Weather Channel. -37- Research from the SHELDUS and NCDC indicates there have been 23 severe winter storm occurrences recorded for the City of North Richland Hills in the past 48 years. Although severe winter storms occur infrequently, they have the potential to wreak havoc to the community when they do strike. An ice storm that struck the Tarrant County area in February of 1994 was particularly devastating to the City of North Richland Hills and Tarrant County. Numerous power lines were downed; several roads, bridges, and buildings were damaged because of the heavy snow and ice accumulation; and approximately $50 million in damages was reported countywide. Probable Frequency Statistically, the City of North Richland Hills can expect a severe winter storm every three years; the most frequent occurrences were in 2008, 2009, and 2019. This equates to a 33 percent chance of a severe winter storm occurring in any given year. Extent A heavy accumulation of ice or snow, especially when accompanied by high winds, which lasts for a duration of at least 24 hours would result in a severe winter storm occurrence. Vulnerability In evaluating assets that may potentially be impacted by the affects of severe winter storms, the committee determined that, all critical facilities as well as all public, private, and commercial properties are susceptible to effects of a winter storm. In evaluating vulnerability of the population in North Richland Hills, it was determined, that risk/vulnerability includes the entire population of the city since there is no way to determine the impact/magnitude of a severe winter storm and no way to predict where a storm will hit. People are vulnerable to winter storms through power outages, effects on transportation routes, establishment of shelters, water freezing, etc. This is particularly true due to a 33 percent chance of a winter storm occurring in any given year in the City of North Richland Hills. Risks to the environment are low for a winter storm. Most of the environmental risks would be access to water (due to frozen water pipes and supply). In addition, winter thaw can cause flooding, which in turn can affect and create contamination of potable water for public consumption. Impact Winter storms can paralyze a city /county by shutting down normal day -to -day operations and can produce an accumulation of snow and ice on trees and utility lines resulting in loss of electricity and blocked transportation routes. These storms can also lead to frozen water pipes, which when erupted, can lead to extensive property damage and the depletion of a natural resource. When cities /communities have long -term loss of utilities, elderly and extremely young populations they become more vulnerable to the effects of the extreme temperatures associated with these storms. The City of North Richland Hills HMPT was able to determine potential monetary losses for all critical facilities in the City of North Richland Hills. Structure loss combined with content loss and functional downtime is evaluated at intervals of 25 percent, 50 percent, 75 percent, and 100 percent. Mitigation The City of North Richland Hills currently has no land use or development trends related to severe winter storms. -38- Urban Grass Fires Definition An urban grass fire is defined as area sweeping and destructive fire, especially in an urban area. Grass fires in Texas can be defined as being a wildland, interface, or urban or suburban inter -mix fire. Urban grassfire can be a result of naturally occurring influences such as lightning, extreme drought, and heat as well as human influences such as a discarded cigarette butt, improperly extinguished campfire, or a stray spark from nearby railroad tracks. The potential for threat of urban grass fire is dependent upon topography and slope, surface fuel characteristics, recent climate conditions, current meteorological conditions, and fire behavior. Location The Texas Division of Emergency Management has identified areas within the state that have a high vulnerability to grass fires because of Urban/Wildland Interface (UWI) issues. The City of North Richland Hills is located in this area of concern area because of its location along the Loop 820, very close to the Interstate 35 corridor. The largest portion of grass in the City of North Richland Hills is located at 7680 Douglas Road and is approximately 100 acres. The City of North Richland Hills is located in the Northeast part of North Texas. This part of the state used to be part of the "Grand Prairie ", which has the potential for future damaging small urban grass fires due to the combination of rapid population growth. These conditions are most prominent in the northern part of the City of North Richland Hills. All unmaintained areas within North Richland Hills are susceptible to being affected by a urban grass fire. A majority of the urban grass fires that have occurred in North Richland Hills have been human - caused. Unmaintained land areas of the city are more prone to urban grass fires than the maintained areas. The smoke from the urban grass fires may also affect the urban areas as well as the travel on highways and roads throughout the City of North Richland Hills. The map below was generated using the Texas Risk modeling program. W462 nrnanre i nredL Toss Wiidf" Rich A""smernt 2010 Bran rA MfIre Threat Nan-BurnaMe 1 Very Law) D z F—I 3 (Low) = 4 I-1 5 {h o*ra vi � 6 7 (Highs 6 9 (fiery High} History From June 1, 2009 to June 36, 2010 there were 36 urban grass fires in North Richland Hills. Urban grass fires have occurred across the entire City of North Richland Hills area. Probable Frequency This averages to three (3) urban grass fires per month. Extent Largest un- developed tract of land is 100 acres of maintained park land. This tract is routinely mowed and maintained by the Parks Department. Due to this being the largest tract of open land, the extent would be contained to 100 acres. Vulnerability Assets in and/or near the City of North Richland Hills are exposed to the threat of urban grass fires. Any of the assets could be lost during an urban grass fire. The amount of loss would vary from facility to facility. In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the areas in and around the unmaintained land areas. People are vulnerable to Urban Grassfire through burning of structures, power outages, effects on transportation routes, establishment of shelters, etc. Risks to the environment are low for a urban grass fire event due to the frequency of occurrence. Environmental concerns would be loss of vegetation and risk of erosion in areas that are affected by urban grassfire. Impact All facilities in and around the unmaintained land areas are subject to potential losses due to urban grassfire. MOs Mitigation Future development throughout the City of North Richland Hills will result in the potential for damage from urban grassfire to decrease as the trend of developing reduces the amount of unmaintained land in the City. All of the undeveloped land area with the City of North Richland Hills is subject to urban grassfire and therefore should be included in any prospective mitigation projects. Preplanning and rapid response by fire services reduce the impact of the urban grassfire. Earthquakes Definition By definition, an earthquake is the sudden release of stress along a fault and the resulting vibrations of the earth. The vibrations propagate away from the epicenter. The Mercalli scale is the method used for measuring earthquake intensity. This scale ranks observed effects from I, felt only under favorable circumstances, to XII, total damage. The magnitude of an earthquake is measured using the Richter scale. Earthquake magnitudes are an absolute scale. A magnitude 8 earthquake is ten times stronger than a magnitude 7 earthquake and 164 times stronger than a magnitude 6 earthquake, etc. Location Although earthquakes occur less frequently in the southwestern United States than on the west coast, historical records indicate that earthquakes and their associated seismic hazards exist in Texas, including all of the City of North Richland Hills. History The North Richland Hills HMPT reviewed historical data from the United State Geological Society (USGS) in researching earthquakes in the City of North Richland Hills and the State of Texas. No historical damage records are available. Based on the nature of earthquakes, the potential loss would be governed by the location and magnitude of the epicenter as well as the intensity of the aftershocks. There has been no documented occurrence of seismic activity in the City of North Richland Hills in the last 100 years. Extent The City of North Richland Hills is outside the area of Modified Mercalli Intensity VI of a similar earthquake of 1811 occurring on the New Madrid Fault. This earthquake could measure up to 6.1 on the Richter scale. Assets Exposed to Hazard Vulnerability The HMPT determined that all critical facilities as well as all public, private, and commercial properties are susceptible to being affected by an earthquake. In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the entire population of the city since there is no way to determine the impact/magnitude of an earthquake event and no way to predict where and when an earthquake will hit. People are vulnerable to the effects of earthquakes, including power outages, disruption to transportation routes, damage of shelter, etc. Mss Risks to the environment are high should an earthquake occur, but the frequency of earthquakes in the city is low. Environmental concerns would be interruption of water supply and secondary events such as fires and hazardous materials accidents (such as gas pipelines rupturing, rupture of hazardous material containers at facilities, etc.). Impact The major form of damage at this level is damage to construction. Bridges are particularly vulnerable to collapse. Buildings vary in susceptibility, dependent upon construction and the types of soils on which they are built. Fires caused by ruptured gas mains may also destroy structures. The damage caused by both ground breaking and ground shaking can lead to the paralysis of the local infrastructure, including police, fire, medical, and governmental services. As with many catastrophes, the worst hazard to the survivors is their own shock and inability to respond to the necessity for prompt, effective action. Secondary earthquake hazards result from distortion of the surface materials such as water, soil, or structures. An earthquake event in North Richland Hills could be expected to affect 30 percent of the population, primarily through disruption of commerce, malfunction of utility services, and building damage. Mitigation The City of North Richland Hills currently has no land use or development trends related to earthquakes. Earthquakes can potentially affect the entire City of North Richland Hills. As a result, any mitigation steps taken related to earthquakes should be undertaken on a citywide basis. Overall, the City of North Richland Hills has the potential for damage from earthquakes. Should an earthquake hit certain portions of the city that are highly concentrated with homes, or any of the critical facilities identified, depending upon the magnitude and duration of the event, significant damage could occur. Due to the destructive nature of earthquakes, pre - disaster mitigation measures have been identified in section 4 of this plan. Dam Failure The City of North Richland Hills also has one small dam (Meadow Lakes Dam) in the city. This dam is located on the downstream side of a small residential lake. This lake is not more than 10 feet deep at any location. Any mitigation will be minor in nature due to the small amount of water and the very few homes that would be flooded due to a breach. A map showing what areas would be affected by the dam show that the inundation area affects very few structures- -42- �i 'i History There have been no dam or levee failures in the City of North Richland bills in the past. There have been no known deaths, injuries, or property damage from dam or levee failures in the City. The effects on life and property in the area would not be significant because of the nature of the built environment. Probable Frequency The probability of any dam failure in the area is minimal meaning the small amount of water and the very few homes that would be flooded due to a breach and this lake is not more than 10 feet deep at any location. Vulnerability People are vulnerable to the effects of dam failure through power outages, effects on transportation routes, establishment of shelters. These effects are derived from dam failures in other jurisdictions. Environmental concerns could be interruption of water supply, water contamination. Impact Only minimal damage to any the facilities below the Meadow Lakes Dam are subject to potential losses due to dam failure. Minimal means a small amount of water and the very few homes that would be flooded due to a breach. Some properties that could be affected are not in the City of North Richland Hills' jurisdiction. -43- Mitigation Future development throughout the City of North Richland Hills will not be affected by this small dam. The city is currently 99 percent built out in the area around the dam. The city of North Richland Hills will continue to work the homeowners in this area looking for opportunities to improve the erosion control of the banks, increase public awareness and attempt to develop a maintenance plan for the dam and downstream drainage areas. Multi - Jurisdictional Concerns Only minor areas located below the Meadow Lakes Dam should be included in any prospective multi jurisdictional mitigation projects. Hazardous Materials Spills Hazard Identification The North Richland Hills HMPT reviewed historical data from the City of North Richland Hills Fire Department and the Environmental Protection Division (EPA) in their research involving hazardous material spills in the City of North Richland Hills. A major source of hazardous spills is along roadways, highways, and railways. Hazardous materials are substances that are harmful to the health and safety of people and property. Facilities that produce, process, or store hazardous materials are at risk, as are facilities that treat or dispose of hazardous waste. There are few identified facilities in North Richland Hills that produce, process, and/or store hazardous materials. The North Richland Hills Fire Department keeps a list of identified facilities that are required to report their hazardous materials list through the SARA Title III Program. Hazard Profile Hazardous materials spills occur infrequently within the city. The majority of the recorded spills in North Richland Hills have been transportation related. This is directly attributable to the presence of Loop 820, Boulevard 26, Rufe Snow Drive and Davis Boulevard. The city of North Richland Hills does have one major railway (DART) that traverse through portions of the city. Vulnerability Assessment North Richland Hills has a greater chance of a transportation - related hazardous materials spill occurring than a fixed site release in any given year. Assets Exposed to Hazard Property Risk[Vulnerability: With over very few SARA Title III Tier II reporting facilities, multiple highway systems, and the DART railway that dissects the city, the HMPT considers all critical facilities as having the possibility of being affected by a hazardous materials incident. People Risk/Vulnerability: In evaluating vulnerability of the population in the City of North Richland Hills, it was determined that risk /vulnerability includes the entire population of the City since there is no way to determine the impact/magnitude of a hazardous materials event and no way to predict where and when a hazardous materials event will occur. People are vulnerable to hazardous materials events through effects on transportation routes, establishment of shelters, etc. Environment Risk[Vulnerability: Risks to the environment are high should a hazardous materials accident occur. Environmental concerns would be interruption of water supply and secondary events such as fires and hazardous materials accidents (such as gas pipelines rupturing, rupture of hazardous material containers at facilities, etc.). When spills do occur, w°-_ whether inside or outside facilities or along roadways, shutdowns, lost time, and expended man - hours are all factors mitigation planners must take into account. The North Richland Hills Fire Department can provide a listing of facility locations throughout the city if requested. Damage Assessment It is difficult to determine the damage to the environment associated with hazardous material spills. The City of North Richland Hills has no recorded instances of critical facilities and/or other property being damaged as a result of hazardous materials spills. Land Use and Development Trends North Richland Hills currently has no land use or development trends related to hazardous materials spills. Multi - Jurisdictional Concerns All of North Richland Hills is vulnerable to both fixed location and transportation - related hazardous materials spills. The interstate corridors are most vulnerable to transportation - related spills. Fixed location spills are possible in all areas of the city. North Richland Hills Fire Department can provide a list of the facilities located in the city. Figure 3 -7 displays the facility locations in North Richland Hills. Hazard Summary Hazardous materials spills are a relatively common occurrence in North Richland Hills. The volume of spills experienced in the past dictates that mitigation measures be considered. The types of hazardous materials passing through North Richland Hills are many and varied. The presence of interstate highways, railways, and multiple highways with an unknown quantity of hazardous materials traveling through the city on a daily basis poses a challenge in the development of adequate mitigation measures. The North Richland Hills HMPT has identified specific mitigation. Epidemics /Pandemics Hazard Identification A widespread pandemic /epidemic event is a plausible incident(s) in the City of North Richland Hills. Pandemic /epidemic incidents are a danger to the emergency responders and the general public. This can include influenza, tuberculosis, polio, smallpox, SARS, H1N1, and other health related events. Bioterrorism incidents can also be included in this identified hazard area. Hazard Profile Influenza comes to the City of North Richland Hills area every winter, usually between October and March. Influenza is a specific viral infection that is responsible for a substantial number of hospitalizations and deaths each winter. The Centers for Disease Control and Prevention estimates 36,006 excess deaths are caused by influenza each year in the United States. Each year, approximately 2 deaths are attributed to influenza per Tarrant County Health and Human Services. The continuous genetic changes in the virus, called "antigenic drift," mean that people can get sick from the same virus year after year; this year's flu shot does not prevent next year's illness. Historians estimate that over the last three centuries, there have been 16 influenza pandemics. A pandemic is an epidemic that affects the entire world. Influenza pandemics occur when the virus undergoes such dramatic changes that virtually no one has resistance to infection. When this occurs, the number of people infected is much higher than during ordinary flu seasons. In addition, during some pandemics, the severity of illness is higher. For example, in 1918 -1919, not only was the number of ill people high, but also the death rate was 56 times higher than -45- usual. Furthermore, there was a shift in the age group most severely affected from the elderly to those 20 -40 years of age. In contrast, the more recent pandemics of 1957 and 1958 caused far less dramatic increases in the death rate (only about two times the norm of 36,000 per year from regular flu). Evidence from multiple outbreak sites demonstrates that the H1 N1 pandemic virus has rapidly established itself and is now the dominant influenza strain in most parts of the world. The pandemic will persist in the coming months as the virus continues to move through susceptible populations. The outbreak of the H5N1 influenza strain (bird flu) in wild and domestic birds, which began in Asia in late 2003, is being carefully watched as a potential precursor to a pandemic since several hundred humans have been infected. Although the number of human infections is quite small, about 60 percent of those infected have died demonstrating the severity of this infection. The conditions to trigger a pandemic are not yet present since, at this point, the H5N1 virus is not efficiently transmitted from human to human. Vulnerability Assessment All populations within the City of North Richland Hills are susceptible to pandemiclepidemic events that occur in the county. Assets Exposed to Hazard Property Risk/Vulnerability: The HMPT determined that all critical facilities, as well as all public, private, and commercial property, are susceptible to being affected by a pandemiclepidemic event due to people being affected in the workplace. People RiskfVulnerability: In evaluating vulnerability of the population in North Richland Hills, it was determined that risk /vulnerability includes the entire population of North Richland Hills since there is no way to determine the impact/magnitude of a pandemiclepidemic event and no way to predict where and when a pandemiclepidemic will hit. The impact of human resources would suffer the most with the potential of 30% of the workforce becoming ill. North Richland Hills's current just -in -time economy would suffer major setbacks in community infrastructure such as public water supply, food, trucking, health care delivery, and energy resources. Environment Risk/Vulnerability: Risks to the environment are high should a pandemiclepidemic event occur. Damage Assessment Although polio and smallpox have largely been eradicated from the world and tuberculosis under control, past historical complications on human health were devastating and any new infectious diseases introduced to the world could have health emergency implications. Recent SARS, H 1 N 1, and seasonal influenza cases demonstrate that health emergencies are unpredictable, can erupt quickly, and have significant impact on communities, including the City of North Richland Hills. Land Use and Development Trends As more and more people move into populated areas, all of the City of North Richland Hills is susceptible to outbreaks of pandemics/epidemics. Multi - Jurisdictional Concerns No one area in the City of North Richland Hills is less susceptible to the other from the effects of a pandemiclepidemic event. Of course, the more densely populated the area is, the greater threat of the spread of the pandemiclepidemic. Wra: Hazard Summary Pandemics/epidemics do pose a threat to all of the City of North Richland Hills. The impact of human resources would suffer the most with the potential of 30 percent of the workforce becoming ill. Staff from Tarrant County Health and Human Services participates in emergency preparedness planning, field and tabletop exercises, and education and outreach together with local, state, and federal government agencies as well as community health care organizations, private businesses, and other individuals from the community. From May 2009 to October 2010 in Tarrant County there were approximately 20,000 cases of influenza that included all subtypes including 1-111\11. Tarrant County Influenza Surveillance Activity Summary October, 2009 — May, 2010 Liz 720 m "PR AaLenas surv8Wi ce speadita SURVEILLANCE OVERVIEW The advent of novel 2009 H1 N f influenza A during the 2009 – 2009 influenza season altered traditional patterns of influenza aclivty within the couhty- in contrast to previous seasons, influenza activity with Tarrant County during the 2004-20 01120 1 0 influenza season peaked during CDC Week 40 October 04 – Gcadrer 10. 2009}. Statewide influenza activity levels followed a similar pattern. Percent average absenteeism reported by Tarrant County independent school districts remain ed below ten percent throughout the school yea (Figure 1). Influenz:aaice illnesses (11J) peaked in October at approximately 13.000 cases before qulddy recedling for the rest of the season. At the start of the 2009 -2010 influenza season. persons aged 5-24 years accounted for the majority of ILI reports. However. ILI reports among persons aged 25-54 years dominated horn mid - November through the first week of Dacernber. From early December through the and of May. children aged 0-4 years accounted for the majority of ILI reports in Tarrant County (Figure 2i. INFLUENZA. SPECIMEN COLLECTIONS Approximately anhe-trrd of the over 420 specimens su bmrted kw testing to the North Texas Regional Laboratory (NTRL) this influenza season tested positive for influenza. Adddionaly, all NTRL Laboratory - ccrhmed influenza cases consisted of the novel 2009 H 1N 1 influenza A suhbtype which predomi nated in Tarrant County from October throLigh December. The last cases of ird uer were detected during the rrrmth of Aped. On the other hand, a majority of specimens tested positive for respiratory syncytial virus in January while parai nfl uenza, type 3 activity increased in May (Figure 3). [Note: Due to specimen volume, testing for respiratory viruses other than indluenza were not conducted on specimens submitted from October through the first par of November-] NOVEL 2009 HI N11 INFLUENZA A VIRUS SURVEILLANCE While individual cases of novel 2009 HINT influenza A were nrrt reportable during the 2008 -2010 ir8ieruza season, hospitakzatiorts. ICU admissions, and deaths associated with this virus were classified as notifiable conditions, As corroborated by ILI activity reports and laboratory test results, the greatest number of these events occurred during the month of Oder. The last death associated with this influenza virus subtype among Tarram County, residents occurred in December, and few events were reported from March onward (Figure 4). Flbi -1 Pm[ ILr WTa FWMN 8 hn a[rNhel Prwltlrra h Tarrart Caarty— T —C . plea W P—IC BcICO14Yry — h Twrat Croy. OmYQ. AMI - Nw.. 2011E xn n ti r n srh ar win wre. w m@w as he 1 ure xW � ono rrr Rq-3 Nurber of iu cy AQC ore rt neOW" ari rmrari C. ty Slr4rr+ Provrtle.s, Uco.Gxr. ?004 - Y 1. ]710 bon haxo .mm yhh am 0 ae rr,. of r.e hr hw hr, hr Fhw. a T— i - -j rhlrrmlra ap� a1Cr�sa1;. 8umrler, omxr. Lox. mho 5 � u i Mtn Energy /Fuel Shortage Hazard Identification Recent tropical storm events in the last 20 years have identified the possibility of energy /fuel shortage for the City of North Richland Hills. This is due to limited supplies coming into the area following an event and therefore causing fuel rations or the prioritization of fuel supply for both emergency services and also residents of the city. An energy/fuel shortage could also be due to damage to natural gas pipelines post -storm and to the need to shut down the pipelines for repairs. Hazard Profile There have been no energy/fuel shortages in the past in the City of North Richland Hills. However, in the last five years, events have shown the potential is there for an interruption /shortage of fuel supply. Vulnerability Assessment The probability of energy/fuel shortage is minimal. The low probability of an event suggests that the potential for impacts is minimal. Based on historical records from the past 10 years, the probability of future energy/fuel shortage occurring in the City of North Richland Hills and the planning area is considered low. Assets Exposed to Hazard Property RisklVulnerability: The HMPT considers all critical facilities as having the possibility of being affected by an energy/fuel shortage. People RisklVulnerability: In evaluating vulnerability of the population in North Richland Hills, it was determined that risk/vulnerability includes the entire population of the City since there is no way to determine the impact /magnitude of an energy/fuel shortage event and no way to predict where and when an energy/fuel shortage event will occur. People are vulnerable to energylfuel shortage events through effects on transportation routes, pipelines being damage, etc. Environment RisklVulnerability: Risks to the environment are low should an energy/fuel shortage occur. Environmental concerns would be interruption of natural gas fuel supply and secondary events such as fires and hazardous materials accidents (such as gas pipelines rupturing, rupture of hazardous material containers at facilities, etc.). When spills do occur, whether inside or outside facilities or along roadways, shutdowns, lost time, and expended man - hours are all factors mitigation planners must take into account. Damage Assessment Interruption of fuel supply to the City would have a detrimental effect on the city. The magnitude of the interruption and the long -term expectations of the event would determine the impact on both emergency services and residents of the City of North Richland Hills Land Use and Development Trends The City of North Richland Hills currently has no land use or development trends related to energy/fuel shortage. Multi - Jurisdictional Concerns All of the City of North Richland Hills is vulnerable to an energy/fuel shortage. mile Hazard Summary Energy /fuel shortages are an uncommon occurrence in the City of North Richland Hills. However, the potential for an energy /fuel shortage in the city poses an interesting challenge in the development of adequate mitigation measures. Terrorism Hazard Identification A major terrorism hazard event has been determined to have a low likelihood of occurrence in the City of North Richland Hills within the five -year planning cycle of this Plan. Therefore, although some hazard characterization information is presented below, no further risk assessment has been performed for this hazard. Additional analyses to further characterize the risks of this hazard and the development of suitable mitigation action items will be conducted in the future based on periodic reviews of this hazard mitigation plan and available resources Hazard Profile Terrorism is defined in the Code of Federal Regulations as "The unlawful use of force and violence against persons or property to intimidate or coerce a government, the civilian population, or any segment thereof, in furtherance of political or social objectives." Vulnerability Assessment Terrorist incidents in this country prior to the September 11, 2001 attacks have included bombings of the World Trade Center (1993) in New York City, the United States Capitol Building in Washington, D.C., and Mobil Oil corporate headquarters in New York City. There were also the 1995 bombing of the Murrah Federal Building in Oklahoma City. In the U.S., most terrorist incidents have involved small extremist groups using terrorism to further a designated objective or obtain publicity for a cause. Bombings have been the most frequent method of attack in the U.S. Other possibilities include attacks against transportation facilities, utilities, or other public services, or an incident involving chemical or biological materials. In September 2009, a 19- year -old Jordanian man living in Italy, Texas (Ellis County) was arrested on charges he intended to bomb a downtown Dallas skyscraper. Hosam Maher Husein Smadi was arrested after placing what he believed to be a car bomb outside the 60 -story Fountain Place office tower Thursday, according to a statement from the U.S. attorney's office in Dallas. The decoy device was given to him by an undercover FBI agent, the statement said. The primary objectives of most terrorist groups are to: Gain publicity • Stimulate loss of confidence in the government • Attract recruits • Get public support • Gain support from financial institutions, and ultimately ■ Weaken and overthrow the government Techniques used to gain an audience for their platform include hostage- taking, product - tampering, criminal extortion, arson, sabotage, threats against individual family members, assassinations, kidnapping, explosive bombings, and armed attacks. The most likely targets of these forms of terrorism are political leaders, key military personnel, foreign missions, military facilities, corporate executives and facilities, and celebrities. Unfortunately, the risk of terrorist acts exists in the State of Texas, and cannot be ruled out for the City of North Richland Hills. Terrorist attacks can take a wide variety of forms, ranging from a verbal threat to sabotage to M6i biological weapons to a bomb. The most frequently used terrorist method in the U.S. includes, but are not limited to: Bombs, Guns, and Explosives — These are the "traditional" weapons used by terrorists worldwide. Typically, these weapons are less technically and resource demanding. Biological Weapons — These weapons use infectious microbes or toxins to produce illness or death in people, animals, or plants. Potential biological weapons include: anthrax, botulism, smallpox, viral hemorrhagic fevers, water safety threats (e.g. cholera), and food safety threats (e.g. salmonella). Biological weapons are relatively difficult to cultivate and disseminate. Chemical Weapons — Chemical weapons cause severe health reactions designed to incapacitate or cause death. There is a wide array of potential chemical agents that could be used as weapons. These agents vary in how their effects on the body, required dose, exposure mechanism, length of exposure, toxicity, origination, and form (e.g. liquid, gas). Examples of chemical agents include sarin, mustard agent, VX and cyanide. Stockpiles of many of these agents are held at the Umatilla Chemical Depot, pending destruction. Radiological and Nuclear Weapons — Although there has been much speculation by media and various governmental agencies regarding the potential for a terrorist to obtain fissionable material or a nuclear bomb, there are no known unclassified cases of any such organization or group actually obtaining weapons grade material. Constructing a nuclear bomb would be relatively difficult and require special resources, training, and materials. Assets Exposed to Hazard Property Risk/Vulnerability: All assets within the City of North Richland Hills are susceptible to being affected by a Terrorist event. People RiskfVulnerability: In evaluating vulnerability of the population in the City, it was determined that risk/vulnerability includes the entire population of North Richland Hills since there is no way to determine the impact/magnitude of a terrorist event and no way to predict where and when a terrorist event will occur. People are vulnerable to terrorist events through power outages, effects on transportation routes, establishment of shelters, effect of event on mental state of the public, confidence of public in law enforcement support, etc. Environment Risk/Vulnerability: Risks to the environment are high should a terrorist event occur but the frequency of terrorist events in the City of North Richland Hills are low. Environmental concerns would be interruption of water supply, secondary events such as fires and hazardous materials accidents (such as gas pipelines rupturing, rupture of hazardous material containers at facilities, etc.). Land Use and Development Trends Future development throughout the City of North Richland Hills will take into consideration possible events. Multi - Jurisdictional Concerns All of the City is subject to events and therefore should be included in any prospective mitigation projects _50- Hazard Summary Terrorism events have occurred in the United States but not in the City of North Richland Hills Major Incident/Accident Hazard Identification A major incident/accident hazard event has been determined to have a high likelihood of occurrence in the City of North Richland Hills within the five -year planning cycle of this Plan. Additional analyses to further characterize the risks of this hazard and the development of suitable mitigation action items will be conducted in the future based on periodic reviews of this hazard mitigation plan and available resources Hazard Profile North Richland Hills identifies a major incident/accident as an event that disrupts the day to day functions of the city and endangers the public health. These events include but are not limited to civil unrest, power failure, pipeline ruptures, railway accidents, and water contamination. Assets Exposed to Hazard Property Risk/Vulnerability: All assets within the City of North Richland Hills are susceptible to being affected by a major incident/accident event. People Risk[Vulnerability: In evaluating vulnerability of the population in the City, it was determined that risk/vulnerability includes the entire population of North Richland Hills since there is no way to determine the impact/magnitude of a major incident/accident and no way to predict where and when a major incident/accident event will occur. People are vulnerable to major incident/accident events through power outages, effects on transportation routes, establishment of shelters, effect of event on mental state of the public, confidence of public in law enforcement support, civil unrest etc. Land Use and Development Trends Future development throughout the City of North Richland Hills will take into consideration passible events. Multi - Jurisdictional Concerns All of the City is subject to events and therefore should be included in any prospective mitigation projects Hazard Summary There have been D major incidents and an average of 23 major accidents in North Richland Hills in the last five years. Critical Facilities and Infrastructure Hazard Identification According to FEMA, critical facilities and infrastructure are those systems "whose incapacity or destruction would have a debilitating impact on the defense or economic security of that community." These systems include the following seven general categories: fire and emergency services; telecommunications infrastructure, hospitals; law enforcement; educational buildings; government services and public utilities. The City of North Richland Hills Facilities and Construction Services in coordination with the North Richland Hills Office of Emergency -s1- Management maintains a database for critical facilities and infrastructure. Participating organizations provided the critical facilities and/or assets within their communities. City Emergency Management identifies the structure value of all critical assets and structures. Hazard Profile All Facilities and Infrastructure within the City of North Richland Hills are susceptible to natural and terrorist events. Lightning and wind within the county can cause damage to facilities. The possibility of a fire within the facilities could cause damage, but facilities and equipment with fire detection equipment, as well as buildings constructed with more fire retardant materials. Our infrastructure could receive damage from flooding, earthquakes, and hazardous materials that travel the infrastructure every day. Assets Exposed to Hazard All assets within the City are susceptible to being affected by natural or terrorist event. Plans have been developed to prevent terrorist events from impacting Facilities and Infrastructure. Natural events may have some impact on Facilities and Infrastructure but building codes have been developed to reduce the damage to facilities. Damage Assessment The City of North Richland Hills has recorded instances of critical facilities and/or other property being damaged as a result of natural events such and wind and rain. There are no recorded instances of damage to critical facilities or infrastructure from terrorist events. Land Use and Development Trends Future development throughout the City will take into consideration possible natural and terrorist events. Multi - Jurisdictional Concerns All of the City is subject to events and therefore should be included in any prospective mitigation projects Hazard Summary Natural events have occurred within the City of North Richland Hills, terrorism events have occurred in the United States but not in the City. -52- -53- NORTH RICHLAND FACILITY ,aovRtss HILLS 1 Nlemn{{S:fBn 730141a'+'X DR 2 N/amrg �� 7500 oEVL_E Q4 3 Nlamrq Srren Oi04 C(}irRS RJ Critical 4 Nfa 111 rC,j S�IVr4 7906 LFk CLE DR Facilities S NMmrp:�ren 9/i10 fhFRAl.I] •IA 15 WAY 6 NPamrp Srren 7300 CFLIPAWJ ]R R 2 nF L 7 Nfemrp &rert a7601.Wi7rV DR B a'rl3mrq "wren 9600 ROYAL Rtl}GE QR {Annex L 9 Ni.,rnrq rrnrn 7624 CICILR3LP5 L51 dated 06/08/09) 10 Nlgmrg 51re n 8400 IJORrr17AR�AK' PI(4M' 11 Fi re Stan on Yi @(141 X9417 YN/dd0 Ltv lir 12 Fi'a Sta'9dnfit �t00t RIfE SN1C}hv Qft Fi '} 13 F, ,,e sta3o„ w3 5329 QA�� aLw. 44 Faro Staamaa4 723 FlCkfL4Y4ER DR 4 15 Fi'E AOrnro368hAr iZ02 CC FISHER OR k 1 Ei Aryai Llr1$i911pf1 J4$1 BOLdEVARD 28 17 City Haf 7341 NE L44A 826 is NP'A, Fulls r�1iM1R1 44111 f9^JOTH Gl�L:4YJAY R!7 19 [herheatl Yater Si«agie 3509,A �AStS B4LIC5 20 PndrT CJc;A 7301 PE L€741' e2t} 21 Pres9LreREl1WCIflaVaaiE 7512 BOLL EVARQ2& 22 Prmp 5lawn t54557PhlEY+{ELLER Rd 23 Pu'1,ph6se 8106 QAti°15 E�Lti'Q ?A PunpFn:ae 8 �,orage 4100 &5O71+CALLOIMAYRiD 25 Pu'n6Fri.rLm & Nidl 6501 I- WRWd0�7 Rd 29 SEr,,lrx CErtlEP "7�OOw Qk;K FISHER OR 27 5eriapa LrR Stalin 46'I< L3hLEY AVE 28 SIe�lsyr Tank 7341 et1R5Er RD 2E UEr[y' 5eorepE FBrk'81ar',ee ib! 7406 O,yC PARK 4R � Nfaia�la Road Puma Startrn 5161 WESTERN CEI. —ER 8LYi9 31 Weiler Mein Vesdl 9637 WAiul:yS RD 32 Mater Ma In �Jauk 5651 5TnRNES RD 33 Nh1iGr Mein yn..r1 7661 RLFf. SFIQW DR 34 Nkl 9641 FVVFiriw]OQ RD Dala Snr1FCe: Cit1 of North Richland FAIN, F,rlliil1" 4& C'r rl III ttl4l lr m1 11'tai, -53- 35 N,hl Pv-p 9726 ?�MJ^tH 3ANdA -53- � I Wlss D 0.5 1 � 1,S 2 I] / e9pv:n 3Y P6.. m .tea.... p�rp.P a.n w.p. �w uww ..r WATALCA FT WORTH I 1 r r s 4 -`I I I TT WORTH 1 IN 5 9 4 ti_,q I w w;. SOUTHlAA£ 15 i E 7 y 7 TOM Cfn w , 1 RICHL41YD Pitt$ NORTH RICHLAND HILLS Critical Facilities Pit 1 of 2 (Annex L dated 06/0$ /09) Legend . Critical Facilities +,Annex Ly Major Roads & Freeways City Limits Dian:. r a. _y b I lala SoLree_ I CU) of N'nnh Rkhlaml lalb. V FarHirira & Connlrurtion and LS. Dept. - US Div. -54- SECTION FIVE: Mitigation Actions Hazard Mitigation Goals and Objectives The foundation of this plan is the identification of strategies through which the City of North Richland Hills (City) can implement natural hazard and technological mitigation goals, objectives, and actions. As identified in section 4, the City of North Richland Hills Hazard Mitigation Planning Team (HMPT) has a clear understanding of the City's hazards and risks. The next step is to develop mitigation strategies to go along with the hazard vulnerability assessment. The hazard mitigation goals, Objectives and actions discussed in this section have been prioritized by the HMPT for each hazard. Each of these strategies has been assigned a number to indicate order of priority, the number "1 " signifying greatest priority. The methodology that was used to determine the priority of projects was based on repetition of the event, monetary loss, anticipated costs, and the potential for loss of life. For each of the hazards identified in section 4, the HMPT has outlined below goals and objectives as part of the mitigation strategy. Previous Hazard Mitigation Accomplishments The City of North Richland Hills has made previous efforts to mitigate hazards in the community. Some have been significant and beneficial in reducing loss of life and property during disasters. These efforts include the following: ■ Strictly enforcing land use plans ■ Continuing to update the inventory of generators in all City buildings and City critical facilities ■ Continuing certification in the Storm ReadyS program facilitated by the National Weather Service Table 5 -1 Severe Thunderstorms Goal 1: Minimize losses of life and property due to high winds from severe thunderstorms in the City of North Richland Hills Objective: 1.1 Increase citizen severe thunderstorm/windstorm awareness, preparedness, and response Action Action /Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildin s 1.1.1 Distribute severe City City EMA $2,000 $20,000 City Existing 4 weather budget, preparedness FEMA literature at appropriate/identified events 1.1.2 Provide National City City EMA $15,000 $200,000 Grants, Existing 3 Oceanic and city Atmospheric budget, Administration FEMA (NOAA) weather radios to identified special needs citizens (for example, elderly, rural low- income 1.1.3 Explore alert, City City EMA Unknown Unknown Grants, New and 2 Estimate warning, and Reduce Priority Description City existing Cost d Benefit notification options s Impact budget, for visually impaired to New FEMA and hearing or impaired citizens Existing 1.1.4 Create covered City City EMA, $80,000 Unknown Grants, Existing 1 areas for City S Public 1.2.1 Distribute lightning City City EMA $2,000 $20,000 equipment/vehicles Existing Works awareness literature budget, at the City Service at FEMA Center ap pro priateli dentifi e Goal: 1 Reduce the City of North Richland Hills's risk of and vulnerability to lightning Objective 1.2: Increase citizen lightning awareness Action Action /Project Jurisdiction Responsible Estimated Estimate Funding Reduce Priority Description Cost d Benefit Sources s Impact to New or Existing Building S 1.2.1 Distribute lightning City City EMA $2,000 $20,000 City Existing 5 awareness literature budget at ap pro priateli dentifi e d community events 1.2.2 Improve the City City EMA, Unknown Unknown City Existing 1 siren /warning City Parks budget, notification systems and FEMA at City parks by Recreation installing units in Department high - traffic areas and operating them 24 hours a day 1.2.3 Institute a public City City Parks Unknown Unknown City Existing 4 education campaign and budget, and associated Recreation FEMA signage for walking Department trails and City arks 1.2.4 Install lightning and City City Public Unknown Unknown City Existing 2 electric arrestors at Works, budget City sites; lift Facilities FEMA stations and pump Department Hazard stations Mitigation Grant Program 1.2.5 Provide lightning City City EMA, Unknown Unknown Existing 3 protection systems Parks and for outdoor facilities Recreation Dept, Facilities Department Goal 1: Reduce the City of North Richland Hills's risk of and vulnerability to hailstorm events Objective 1.3 : Improve the Ci of North Richland Hills's hailstorm information distribution and warning to citizens Action Action /Project Description Jurisdiction Responsible Estimated Cost Estimated Benefit Funding Sources Reduces Im act Priority - 56 - Table 5 -2 Tornadoes Goal 2: Reduce the loss of life and property caused by tornadoes in the City of North Richland Hills Objective 2.1: Improve the City of North Richland Hills's capability to prepare for, respond to, and recover from severe weather events involving tornadoes Action Action /Project Jurisdiction Responsible to New Estimated Funding Reduces Priority Description or Benefit Sources Impact to Existing New or Buildings 1.3.1 Distribute hailstorm City City EMA, $2,500 $100,000 City Existing 3 preparedness city officials Supplement the City budget $250,000 Unknown City literature at 1 City's Emergency budget, community events Management Plan 1.3.2 Replace metal City City Unknown Unknown City Existing 2 roofing with hail Facilities development of budget resistant roofing for Department shelter -in -place FEMA all City buildings and evacuation Hazard plans for all city Mitigation facilities, resulting Grant in the possible Program 1.4.3 Create covered City City $80,000 Unknown City New and 1 areas for City Facilities facilities . budget existing equipment/vehicles Department Participate in the City FEMA Unknown Unknown Grants various locations 1 individual safe- Hazard that city vehicles room rebate Mitigation are parked program Grant Program Table 5 -2 Tornadoes Goal 2: Reduce the loss of life and property caused by tornadoes in the City of North Richland Hills Objective 2.1: Improve the City of North Richland Hills's capability to prepare for, respond to, and recover from severe weather events involving tornadoes Action Action /Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildings 2.1.1 Supplement the City City EMA $250,000 Unknown City Existing 1 City's Emergency budget, Management Plan FEMA through the development of shelter -in -place and evacuation plans for all city facilities, resulting in the possible retrofitting of city facilities . 2.1.2 Participate in the City Emergency Unknown Unknown Grants New and 1 individual safe- Management existing room rebate program Table 5 -3 Flooding Goal 3: Reduce the City of North Richland Hills's risk of and vulnerability to flood events Objective 3.1: Improve the Ci of North Richland Hills's flooding information distribution and warning to citizens Action Action /Project Description Jurisdiction I Responsible I Estimate I d Cost E d Benefit I Sources I Reduces I Im act to I Priority -57- Table 5-4 Extreme Heat Goal 4: Reduce the City of North Richland Hills's risk of and vulnerability to extreme heat events Objective 4.1: Improve the City of North Richland Hills's extreme heat information distribution and warning to citizens Action Action /Project Description Jurisdiction Responsible New or Estimated Funding Reduces Priority Existing Benefit Sources Impact Buildings 3.1.3 Continue to City City EMA, Unknown Unknown City Existing 3 identity repetitive City budget loss areas and Floodplain FEMA structures AdminlEngin Distribute extreme City Severe $2,500 $100,000 City Existing 2 eering temperature Repetitiv budget Department preparedness/mitigation a Loss literature at community Program events HUD Sustaina ble Housing and Communi ties Program 3.2.1 Continue to City City EMA, $15,000 $250,000 City Existing 4 relocate /acquire City budget, structures that Floodplain grants could be affected AdminlEngin Hazard by flooding eering Mitigation Department Grant Program HUD CDBG 3.2.2 Continue efforts to City City EMA, Unknown Unknown City New and 2 lower the city's City budget existing Community Rating Floodplain System (CRS) AdminlEngin rating eering Department 3.2.3 Design, construct, City City EMA, Unknown Unknown City Existing 1 and maintain City budget drainage Floodplain and improvement AdminlEngin federal projects including eering funding areas of the City Department FEMA to minimize the Hazard risk of loss of life Mitigation and future flood Grant damages. Program Table 5-4 Extreme Heat Goal 4: Reduce the City of North Richland Hills's risk of and vulnerability to extreme heat events Objective 4.1: Improve the City of North Richland Hills's extreme heat information distribution and warning to citizens Action Action /Project Description Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Cost Benefit Sources Impact to New or Existing Buildings 4.1.1 Distribute extreme City City EMA, $2,500 $100,000 City Existing 2 temperature city officials budget preparedness/mitigation literature at community events - 58 - Objective 4.2: Improve the City of North Richland Hills's first responder capabilities to prepare for and respond to extreme heat events 4.2.1 Develop an extreme heat City City EMA Unknown Unknown City Existing 1 Reduces plan that identifies cooling Reduce Description Description budget Benefit Sources Impact to centers and take s Impact New or appropriate action to to New Existing make available or Table 5 -5 Drought Goal 5: Minimize agricultural and property losses in the City of North Richland Hills resulting from drought conditions Objective 5.1: Protect critical facilities and vulnerable agriculture from effects of drou ht conditions Action Action/Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Reduce Description Description Cost Benefit Sources Impact to Sources s Impact New or to New Existing or Buildings 5.1.2 Educate citizens City City EMA $1,000 $50,000 City Existing 2 Building in the City about budget s the potential 6.1.1 Distribute City City EMA, $2,500 $100,000 City Existing negative effects earthquake city officials budget that arise from preparednesslmit extended drought igation literature conditions at community 5.1.3 Continue to City City EMA $2.500 $50,000 City New and 1 identify and Objective 6,2: Improve the City of North Richland HiIIs's first responder capabilities to prepare far and respond to earthquake events 6.2.1 Train all first budget existing $2,500 $50,000 implement water Existing 1 responders on city fire conservations earthquake department efforts before, awareness during, and after 6.2.2 Conduct an City City EMA $25,000 Unknown times of drought New 3 earthquake Table 5 -6 Earthquakes Goal 6: Reduce the City of North Richland Hills's risk of and vulnerability to earthquake events Objective 6.1: Improve the Ci of North Richland Hills's earth uake information distribution and warning to citizens Action Action/Project Jurisdiction Responsible Estimat Estimate Funding Reduce Priority Description ed Cost d Benefit Sources s Impact to New or Existing Building s 6.1.1 Distribute City City EMA, $2,500 $100,000 City Existing 2 earthquake city officials budget preparednesslmit igation literature at community events Objective 6,2: Improve the City of North Richland HiIIs's first responder capabilities to prepare far and respond to earthquake events 6.2.1 Train all first City City EMA, $2,500 $50,000 City Existing 1 responders on city fire budget earthquake department awareness 6.2.2 Conduct an City City EMA $25,000 Unknown Unknown New 3 earthquake and vulnerability study and existing take appropriate remedial actions BOOM Table 5 -7 Dam Failure Goal 7: Reduce the City of North Richland Hills's risk of and vulnerability to dam failure events Objective 7.1: Improve the City of North Richland Hills's dam failure information distribution and warning to citizens Action Action /Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Description d Cost Cost Benefit Sources Impact to New or New or Existing Existing Buildings Buildings 8.1.1 7.1.1 Distribute dam City City EMA, $2,500 Unknown Unknow Existing 1 winter weather failure emergency city officials n preparedness/ preparedness /miti manageme mitigation gation literature at nt agency literature at community (EMA), appropriate /identi events City officials J -L Objective 7.2: Improve the City of North Richland Hills's first responder capabilities to prepare for and respond to dam failure events 7.2.1 Train all first City City EMA, $10,500 Unknown Unknown Existing 2 responders on city fire 8.1.2 Acquire larger City City EMA, dam failure Unknown department Existing 2 generator for NWS awareness and budget, EOC operations response grants Objective 8.2: Improve first es ponder cap abilities to prepare for res and to and recover from severe winter storms 8.2.1 Provide more 7.2.2 Conduct a dam City City EMA $12,.000 Unknown Unknown existing 3 breech analysis /Public Hazard capability for study and take Works Mitigation public works appropriate Grant equipment remedial actions. Program Table 5 -8 Winter Storms Goal 8: Reduce the City of North Richland Hills's risk of and vulnerability to severe winter storms Objective 8.1: Increase citizen severe winter storm awareness, preparedness, and res onse Action Action /Project Jurisdiction Responsible Estimate Estimate Funding Reduces Priority Description d Cost d Benefit Sources Impact to New or Existing Buildings 8.1.1 Distribute severe City City $2,000 $20,000 City budget Existing 1 winter weather emergency preparedness/ manageme mitigation nt agency literature at (EMA), appropriate /identi City officials fled community events 8.1.2 Acquire larger City City EMA, $200,000 Unknown City Existing 2 generator for NWS budget, EOC operations grants Objective 8.2: Improve first es ponder cap abilities to prepare for res and to and recover from severe winter storms 8.2.1 Provide more City City public Unknown Unknown City budget, Existing 3 ice control works Hazard capability for Mitigation public works Grant equipment Program (HMGP) -60- Objective 8.3: Improve the City of North Richland Hills's capability to prepare for, respond to, and recover from severe winter storms 8.3.1 Establish City City EMA Unknown Unknown City budget, Existing 4 Funding programs to Priority Description Cost Federal Cost Benefit Sources protect the poor, Emergency New or ill, and elderly Managemen Existing during extreme t Agency Buildings winter Provide the City City EMA, $2,000 (FEMA) City budget Existing 6 temperatures public with 9.1.1 Identify critical City Housing Unknown Unknown City budget Existing 1 facilities in wildfire and Urban FEMA Fire hazardous hazard areas and Developme Management material hazards, develop an nt (HUD) Assistance including how to awareness Community Grant identify and program and take Developme Program report hazardous appropriate nt Block remedial action Grant Objective 9.2: Encourage the protection of residential and commercial structures CDBG Educate City Table 5 -9 Urban GrasslWildfires Goal 9: Minimize losses of life and property in the City of North Richland Hills due to urban grass/wildfires Objective 9.1: Protect critical facilities and vulnerable popu lations from the effects of urban grasstwill dfires Action/Project Action Action/Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Cost Benefit Sources Impact New or to New Existing or Buildings Existing Provide the City City EMA, $2,000 $20,000 City budget Existing 6 Buildings public with 9.1.1 Identify critical City City EMA, Unknown Unknown City budget Existing 1 facilities in wildfire Fire FEMA Fire hazardous hazard areas and Department Management material hazards, develop an Assistance including how to awareness Grant identify and program and take Program report hazardous appropriate remedial action Objective 9.2: Encourage the protection of residential and commercial structures 9.2.1 Educate City City EMA, $2,000 Unknown City budget Existing 2 homeowners Fire during Fire Department Prevention Month on mitigation(October) Table 5 -10 Hazardous Material Spills Goal 10: Reduce the City of North Richland Hills's risk of and vulnerability to hazardous material events Objective 10.1: Increase citizen hazardous material event awareness p re aredness and response Action Action/Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildings 10.1.1 Provide the City City EMA, $2,000 $20,000 City budget Existing 6 public with City Fire information on Department, hazardous City material hazards, Environment including how to al Services identify and report hazardous -61- -2- material incidents 10.1.2 Educate the All City EMA $2,000 $20,000 City budget Existing 5 public on shelter - in -place procedures for hazardous material incidents 10.1.3 Provide public City City $3,000 $100,000 City budget Existing 7 education on Tier Environment II hazardous at Services material sites Objective 10.2: Improve first res onder capabilities to pre are for, res and to and recover from hazardous material events 10.2.1 Participate in All City $5,000 $50,000 City budget Existing 4 annual CBRNE Environment FEMA exercises with all at Services, Homeland first responder School Security agencies officials, City Grant EMA, City Program Fire Superfund Department Amendmen is Goal 10: Reduce the City of North Richland Hills's risk of and vulnerability to hazardous material events Objective 10.3: Improve the City of North Richland Hills's capability to prepare for, respond to, and recover from hazardous material events 10.3.1 Provide City City Unknown Unknown City budget New and 3 hazardous Environment FEMA existing material response at Services, Commercia equipment City Fire I Equipment Department Direct Assistance Program SARA, Title III 10.3.2 Provide first City City Unknown Unknown City budget Existing 1 responders air Environment FEMA monitoring at Services Commercia equipment and I Equipment calibration Direct Assistance Program SARA, Title III 10.3.3 Provide training City City Unknown Unknown FEMA Existing 2 for first Environment Commercia responders on air at Services I Equipment monitoring Direct equipment and Assistance calibration Program SARA, Title III -2- Table 5 -11 Pandemics/Epidemic Incidents Goal 11: Reduce the City of North Richland Hills's risk of and vulnerability to pandemic/epidemic events Objective 11.1: Improve the ity of North Richland Hills's pan demicle idemic information distribution and warning to citizens Action Action /Project Jurisdiction Responsible Estimated Estimate Funding Reduces Priority Priority Description Description Cost d Benefit Sources Impact Impact to to New New or or Existing Existing Buildings 12.1.1 Install City City Facilities $100,000 Unknown Building Existing 1 generator for Department s 11.1.1 Educate the public City City EMA, City $2,000 $20,000 City NIA 5 on pandemics, for City environmental budget, Hazard including isolation, vehicles services, I I public I Mitigation quarantine, triage, Dallas County health and medical care Health and grants Human (CDC) Services Objective 11.2: Improve the City of North Richland Hills's first responder capabilities to prepare for and respond to andemicle idemic events 11.2.1 Train all first City City $5,000 $50,000 City budget NIA 3 responders on environmental FEMA pandemic flu services, Homeland response Tarrant County Security Health and Grant Human Program Services 11.2.2 Participate in City City EMA, City $5,000 $50,000 City budget NIA 4 Strategic National environmental FEMA Stockpile drills services, Homeland and exercises Dallas County Security Health & Grant Human Program Services 11.2.3 Acquire infectious City City EMA, City $5,000 $50.000 City budget NIA 1 disease personal environmental FEMA protective services, City Homeland equipment for all Fire Dept Security first responders Grant Program 11.2.4 Augment City City $20,000 Unknown City budget NIA 2 equipment for environmental FEMA establishing point services Public of distribution Assistance sites for first Grant responders program Table 5 -12 Energy /Fuel Shortage Goal 12: Reduce the City of North Richland Hills's risk of and vulnerability to energy/fuel shortage events Objective 12.1: Improve City of North Richland HIIIs's capability to prepare for, respond to, and recover from an energy /fuel shorta a event Action Action/Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildings 12.1.1 Install City City Facilities $100,000 Unknown City Existing 1 generator for Department budget pumping of fuel FEMA for City Hazard vehicles I I I I I Mitigation -63 - Table 5 -13 Terrorism Goal 12: Reduce the City of North Richland Hills's risk of and vulnerability to domestic and international terrorism incidents Objective 12.1: Increase citizen domestic and international terrorism awareness preparedness, and res onse Action Action /Project Jurisdiction Grant Program Estimated Estimated 12.1.2 Install City City Facilities Unknown Unknown City Existing 2 Sources generators at Department budget all City facilities FEMA Existing Hazard Buildin s 13.1.1 Increase public City Mitigation $1,000 $5,040 City Existing 6 terrorism Grant budget awareness Program Table 5 -13 Terrorism Goal 12: Reduce the City of North Richland Hills's risk of and vulnerability to domestic and international terrorism incidents Objective 12.1: Increase citizen domestic and international terrorism awareness preparedness, and res onse Action Action /Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildin s 13.1.1 Increase public City City police, $1,000 $5,040 City Existing 6 terrorism budget awareness through public speaking engagements 13.1.2 Increase City City police, S2.000 $6,000 City Existing 5 awareness of school officials budget, potential school incidents in budget public schools Departme nt of Education Readiness and Emergenc y Managem entfor Schools Pro ram 13.1.3 Train all first City City $5,000 $100,004 City New and 1 responders on environmental budget existing chemical, services FEMA biological, department Competitiv radiological, a Training nuclear, and Grant explosive Program (CBRNE) response 13.1.6 Provide satellite City City EMA $140,404 Unknown City New and 4 and microwave budget existing capability for FEMA mobile command Homeland post Security Grant Pro ram 13.1.7 Provide more City City public $1,204,000 Unknown City Existing 3 close captioned works budget TV (CCTV) at FEMA identified public Homeland sites Security -64- Table 5 -14 Multi- Hazards Goal 14: Im rove the City of North Richland Hills's capability to reduce risk of and vulnerability to all- hazard events Objective 14.1: Improve the City of No Richland Hills's information distribution and warning ca abilities to citizens Action Action /Project Jurisdiction Grant Program Estimated Estimated 13.1.9 Install security- City City public S250000 Unknown City Existing 2 Sources related works budget equipment FEMA (CCTV) at City Homeland Hall 14.1.1 Acquire 10 City Security Unknown Unknown City Existing 1 generators for Grant budget running signal Program Table 5 -14 Multi- Hazards Goal 14: Im rove the City of North Richland Hills's capability to reduce risk of and vulnerability to all- hazard events Objective 14.1: Improve the City of No Richland Hills's information distribution and warning ca abilities to citizens Action Action /Project Jurisdiction Responsible Estimated Estimated Funding Reduces Priority Description Cost Benefit Sources Impact to New or Existing Buildings 14.1.1 Acquire 10 City City public Unknown Unknown City Existing 1 generators for works budget running signal FEMA lights at major Homeland thoroughfares Security Grant Program HUD CDBG Objective 14.2: Improve the City of North Richland Hills's first responder capabilities to prepare for and respond to all - hazard events 14.2.1 Conduct annual All City EMA, $50,000 $1,000,000 City Existing 4 disaster exercises first budget involving all response responder FEMA agencies and City agencies, Homeland departments City Security departments Grant Program 14.2.2 Train first responders City City EMA, $10,000 $100,000 City Existing 2 and City department first Budget, representatives responder Grants, annually on agencies, FEMA emergency operations City FEMA center procedures departments Homeland Security Grant Pro ram 14.2.3 Conduct annual City City EMA, $40,000 Unknown City Existing 3 continuity of City budget operations exercise for departments FEMA all City departments Homeland Security Grant Program - 6_ SECTION SIX: Plan Maintenance Adopt the Plan The City of North Richland Hills Hazard Analysis and Mitigation Plan must be an official plan of the community and not an internal staff proposal. To be eligible for FEMA's Hazard Mitigation Assistance (HMA) grants, the City must have a FEMA - approved local mitigation action plan. The HMA grants include the Hazard Mitigation Grant Program (HMGP); the Pre- Disaster Mitigation (PDM) grant; the Severe Repetitive Loss (SRL) grant; and the Flood Mitigation Assistance (FMA) grant. Only the Repetitive Flood Claim (RFC) does not require an approved plan. Also, the City Council must formally adopt the plan and later amendments to the plan in order to receive CRS Credits for planning efforts. Copies of the City of North Richland Hills Hazard Analysis and Mitigation Plan are available for public review at the following locations: • Public Library • City Secretary's Office • Fire Administration • Public Works Administration The Emergency Management Coordinator will be the "Point of Contact" for the public to receive copies of the Plan and to respond to questions from state and federal agencies and others regarding the Plan. Implementation, Evaluation and Update of the Plan Procedures Following formal City Council adoption of the plan, the City of North Richland Hills Hazard Analysis and Mitigation Plan will be implemented as outlined in previous sections. The Planning Committee will remain intact, if possible, to conduct annual Plan evaluations and make recommendations for Plan revisions. Input from adjacent communities and "other agencies" will be requested for each annual plan review and update. The Planning Committee will monitor implementation of the Plan and conduct reviews evaluate the effectiveness of the Plan as scheduled in CRS Section 511.b and 511.c. in order to take advantage of improved CRS ratings. The Director of Public Works, the Director of Community Development and Mitigation Planning Committee will be responsible for ensuring the Hazard Analysis and Mitigation Plan is reviewed in a timely manner. Other Mitigation Planning Committee members will provide assistance and expertise for plan review when requested by the Chair. Section 1.2, Hazard Analysis and Mitigation Plan Schedule, identifies milestones and dates for the City of North Richland Hills staff and the Mitigation Planning Committee to implement the Plan, conduct semiannual and annual plan reviews and the proposed date for the five -year Plan update. The City of North Richland Hills Hazard Analysis and Mitigation Plan will be posted on the City Web Site during Plan review periods and accessible to the Public, adjacent communities, and "other agencies." The "other agencies" listed in this Plan will be contacted and requested to review the City of North Richland Hills Plan and submit recommendations. Mira Upon completion of the Plan Review, the Committee will prepare a Plan Review Report that will result in a revision to the Plan based on input from the public, other agencies and City Staff. Timeline to Update the Plan 1. One year from formal adoption by the City of North Richland Hills the City of North Richland Hills Hazard Mitigation Planning Committee will conduct the first annual re- evaluation of the Hazard Analysis and Mitigation Plan, conduct a public meeting and/or notify public that the Plan is available on the City Website for review and comment. Develop a list of recommended changes based on input from the public, other agencies and City Staff. 2. One year from formal adoption the City of North Richland Hills to distribute a Community Outreach Brochure to all residents. 3. One year and approximately 6 months from formal adoption the City of North Richland Hills Hazard Mitigation Planning Committee will announce the approval of Hazard Analysis and Mitigation Plan, conduct a public meeting and/or notify public that the Plan is available on the City Website for review and comment. Develop a list of recommended changes based on input from the public, other agencies and City Staff. 4. Two years from formal adoption the City of North Richland Hills Hazard Mitigation Planning Committee will conduct an annual review and update of the plan based on the recommended changes to the plan. 5. Three Years from formal adoption the City of North Richland Hills Hazard Mitigation Planning Committee will conduct the Year 5 Plan evaluation and update. The City of North Richland Hills will conduct a risk assessment and hazard analysis, involve the public in the planning process; revise the Plan to comply with DEM and FEMA requirements. 6. Four years from formal adoption the City of North Richland Hills Hazard Mitigation Planning Committee will Resubmit the updated Plan to TxDEM and FEMA for approval as required by the Disaster Mitigation Act of 2060 or latest requirements. Irae M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. F.3 GN 2012 -012 Rescheduling of March 12, 2012 Council Meeting to March 5, 2012 Presenter: Patricia Hutson Summary: The March 12, 2012 City Council meeting is being rescheduled due to a conflict. General Description: Several Council members will not be in the City for the March 12, 2012 City Council meeting. Staff is recommending the meeting be rescheduled to March 5, 2012. Recommendation: To reschedule the March 12, 2012 City Council Meeting to March 5, 2012. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. FA GN 2012-013 Approve Ordinance Amending Chapter 2, Article IV, Section 2 -232 of the North Richland Hills Code of Ordinances Increasing the Authority of the City Manager to Settle Claims and Suits -Ordinance No. 3183 Presenter: George Staples Summary: Council is being asked to approve Ordinance No. 3183, which will amend Chapter 2, Article IV Section 2 -232 of the North Richland Hills Code of Ordinances increasing the authority of the City Manager to settle claims and suits against the City. General Description: Under the current Code of Ordinances the City Manager is authorized to settle matters involving payment of claims and suits by the city of up to $75,000, and to execute all settlement documents necessary to resolve claims and suits upon the recommendation of the city's attorney after settlement is discussed with the City Council in Executive Session. This amendment removes the cap of $75,000. This change streamlines the process of resolving claims and suits. City Council will continue to be briefed on the items in Executive Session prior to the finalization of any documents. Recommendation: Approve Ordinance No. 3183 amending Chapter 2, Article IV, Section 2 -232 of the North Richland Hills Code of Ordinances increasing the authority of the City Manager to settle claims and suits. ORDINANCE NO. 3183 AN ORDINANCE AMENDING SECTION 2 -232 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES AND INCREASING THE AUTHORITY OF THE CITY MANAGER TO SETTLE CLAIMS AND SUITS. WHEREAS, the City Council desires to increase the authority of the City Manager to settle claims and suits; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS. Section 1: That Section 2 -232 of the North Richland Hills Code of Ordinances is amended to read as follows: "Sec. 2 -232. Authority of City Manager. The City Manager is authorized to settle matters involving payment by the City and to execute all settlement documents necessary to resolve claims and suits upon the recommendation of the city's attorney after settlement is discussed with the council in executive session. Section 2: This ordinance shall be in full force and effect immediately upon passage. 1-1►1111111 r E- '1&'IOI670 B1'11 I ►1 4 1] PASSED AND APPROVED on the 13th day of February, 2012. CITY OF NORTH RICHLAND HILLS ATTEST: Patricia Hutson, City Secretary Oscar Trevino, Mayor /_1 U U:Z9l ►1 =1 DIF-11:1 1191111910 151_1► I III I =[r]'_1 I I VA George A. Staples, City Attorney M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. G.0 EXECUTIVE SESSION ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. H.0 INFORMATION AND REPORTS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. H.1 Announcements - Councilman Rodriguez Presenter: Councilman Tito Rodriguez Announcements Registration is underway for Camp NRH, which will be held at the NRH Recreation Center March 12th through 16th during Spring Break. A Tennis Camp and an Art Camp are also being offered during Spring Break. To register or get more details, please call the Recreation Center at 817- 427 -6600. The next Community Emergency Response Team training will take place on Wednesday evenings from March 14th through May 30th. There will also be one Saturday class. CERT is open to NRH residents and those who work in North Richland Hills. Please visit the CERT website at nnccert.org to register and get more information. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Tim Sibley at the NRH Public Library — A patron left a comment card at the Library thanking Tim for going the extra mile in explaining how to use eBooks. The patron stated that Tim provided great customer service. He also noted that all of the staff at the Library are real pro's at what they do and he appreciates their service. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 2 -13 -2012 Subject: Agenda Item No. H.2 Adjournment