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Home My WebLink AboutCC 2012-01-23 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JANUARY 23, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 23' day of January 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tim Barth Ken Sapp Tom Lombard David Whitson Scott Turnage Mayor Mayor Pro Tem, Council, Place 4 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Staff Members: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Kristin Weegar John Pitstick Larry Koonce Joe Pack Andy Kancel Mike Hamlin Amanda Alms Dianne Hughes Tina Earl Chris Amarante Bill Thornton Dave Pendley Jimmy Cates Alan Knapp Greg VanNieuwenhuize Thomas Powell Patrick Hillis Adrien Perkurney Jamie Brockway Chris Swartz City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Senior Park Planner Assistant Police Chief Assistant Police Chief NRH Centre Assistant Manager Banquet/Hospitality Coordinator Parks Marketing Coordinator Facilities & Construction Director Parks & Recreation Assistant Director Building Official Public Works Operations Manager Public Works Supervisor Public Works Assistant Director Support Services Director Human Resources Director Recreation Center Manager Purchasing Manager NRH2O Park Manager City Council Minutes January 23, 2012 Page 2 Clayton Comstock Craig Hulse Senior Planner Economic Development Director Absent: Tito Rodriguez Tim Welch Call to Order Council, Place 1 Council, Place 7 Mayor Trevino called the work session to order at 6:01 p.m. A.0 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.1 Trail Signage and Identification Proiect Joe Pack, Senior Park Planner, presented a PowerPoint presentation updating the Council on the Trail Signage and Identification Project. The project provides for identification and information signs along all of the major trails within the City's trail system. The signage identifies each trail by name at the major trail - street intersections, provides for "You are Here" maps at selected locations and provides for one large sign with specific information about each trail at each location. The project also includes funding for the design and installation of % mile trail markers on the Cottonbelt Trail, JoAnn Johnson Trail, North Electric Trail and Walkers Creek Trail. Council was shown the signs for each of the trails and examples of the marker signs along the trails. A.2 NRH Centre Construction and Operations Update Ms. Vickie Loftice, Managing Director, provided Council with an update on operations and marketing for the NRH Centre. The current recreation center is scheduled to be open through April 7. The ribbon cutting and grand opening of the new NRH Centre are scheduled for April 14. Ms. Loftice introduced two new full time staff members - Dianne Hughes, Banquet & Hospitality Manager and Amanda Alms, Assistant NRH Centre Manager. Ms. Loftice briefly highlighted marketing activities for the Centre. Mr. Chris Amarante, Facilities & Construction Director, highlighted some of the building infrastructure activities. Mr. Bill Thornton, Assistant Parks Director, updated Council on the finishes and finish out work City Council Minutes January 23, 2012 Page 3 B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills No. 2011-002840-1); and 2 State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Sec. 551.071, Texas Government Code to consult with its attorney about pending or contemplated litigation and a settlement offer. B.3 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase exchange lease or value of real property in the central sector of the City. Mayor Trevino announced at 6:33 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1); 2) Section 551.071 to consult with its attorney about pending or contemplated litigation and a settlement offer and 3) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the central sector of the City. C.0 Adjournment Mayor Trevino announced at 7:01 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 23, 2012 at 7:09 p.m. ROLL CALL Present: Oscar Trevino Mayor City Council Minutes January 23, 2012 Page 4 Tim Barth Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Mayor Pro Tem, Council, Place 4 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Absent Tito Rodriguez City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney Council, Place 1 A.1 INVOCATION Councilman Sapp gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Sapp led the pledge of allegiance with help from Boy Scout Troops 220 and 348. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION None. City Council Minutes January 23, 2012 Page 5 A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JANUARY 9, 2012 CITY COUNCIL MEETING B.2 PW 2012 -002 REVISE THE FY 201112012 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -014 TO J.R. STELZER CO. IN THE AMOUNT OF $896,995 FOR THE BURSEY ELEVATED TANK REHABILATATION PROJECT (UT1101) B.3 GN 2012 -007 RENEWAL OF INDEPENDENT CONTRACTOR AGREEMENT FOR RESOURCE COORDINATOR SERVICES - RESOLUTION NO. 2012 -003 B.4 GN 2012 -008 APPROVE INVESTMENT STRATEGY AND INVESTMENT POLICY - RESOLUTION NO. 2012 -001 B.5 PU 2012 -004 AWARD BID NO. Q12 -001 FOR A DUMP TRUCK TO SOUTHWEST INTERNATIONAL IN THE AMOUNT OF $98,797.00 COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. C.0 PUBLIC HEARINGS CA GN 2012 -006 PUBLIC HEARING ON AND ENACTMENT OF JUVENILE CURFEW ORDINANCE - ORDINANCE NO. 3182 APPROVED Mayor Trevino opened the public hearing. City Council Minutes January 23, 2012 Page 6 Andy Kancel, Assistant Police Chief, summarized the item. The North Richland Hills Police Department has found that the juvenile curfew ordinance has had a positive effect on the safety of our youth and has reduced the probability that unsupervised juveniles will become involved in crimes during late night and early morning hours. The Local Government Code adopted by the 74 Legislature requires that before the third anniversary of the date of adoption of a juvenile curfew ordinance the governing body must review the ordinance, conduct a public hearing to continue the ordinance. Staff is recommending approval of Ordinance No. 3182 to continue the juvenile curfew defining the curfew hours as 11:00 p.m. on any Sunday, Monday, Tuesday, Wednesday or Thursday until 6:00 a.m. of the following day and 12:01 a.m. until 6:00 a.m. on any Saturday or Sunday. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN SAPP MOVED TO APPROVE ORDINANCE NO. 3182. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS EA PW 2012 -003 REVISE THE FY 2011/2012 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -009 TO DURABLE SPECIALTIES, INC. IN THE AMOUNT OF $63,500.00 FOR THE CONSTRUCTION OF THE GLENVIEW DRIVE STREET LIGHTING PROJECT (ST1006) APPROVED Greg VanNieuwenhuize, Public Works Assistant Director, summarized the item. The item is to award a construction contract for the CIP Project identified as "Glenview Drive City Council Minutes January 23, 2012 Page 7 Street Lighting (Honey Lane West to Diamond Loch)" in the Capital Projects Budget. In an effort to take advantage of the very competitive bid prices that the City has been receiving on infrastructure projects, staff had the Project's Bid Schedule set up so that the Project could be awarded based on 1) strictly a base bid (street lighting between Honey Lane and Diamond Loch), or 2) the base bid plus any or all of additional street lighting between Diamond Loch and the city limits. The project received three (3) bids, which were opened during the December 15 bid opening. The project design engineer is recommending award of contract to the lowest bidder, Durable Specialties, Inc., who has previously performed work similar to this for the city. A budget revision in the amount of $16,000 would need to be approved in order to continue the street light installation west to the city limits. Approving a budget revision now which authorizes this additional $16,000 for the installation of these remaining street lighting units with the current project will be considerably less expensive than the costs for additional engineering and installation of these remaining street lighting units as a separate project in a future Capital Projects Budget. COUNCILMAN WELCH MOVED TO REVISE THE FY 2011/2012 CAPITAL PROJECTS BUDGET AND AWARD RFB NO. 12 -009 TO DURABLE SPECIALTIES, INC. IN THE AMOUNT OF $63,500 FOR THE CONSTRUCTION OF THE GLENVIEW DRIVE STREET LIGHT PROJECT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.0 GENERAL ITEMS F.1 PU 2012 -008 AUTHORIZE THE PURCHASE OF FURNITURE AND EQUIPMENT FOR THE NRH CENTRE FROM MULTIPLE VENDORS IN THE AMOUNT OF $108,320.21 APPROVED Bill Thornton, Parks and Recreation Assistant Director, presented the item. This item is to purchase and install new furniture and equipment including tables and chairs, a dance floor, and pre - school and child care room educational centers for the new NRH Centre. The City of North Richland Hills is a member of several inter -local groups and utilized existing contracts through the State of Texas Multiple Award Schedule (TxMAS) and the Local Government Cooperative (BuyBoard) contracts to purchase the furnishings. The purchasing staff obtained quotes for the items that were not on existing inter -local contracts and awarded the items to the lowest bidder offering the best value to the City. Construction of the NRH Centre is progressing with an expected April 2012 opening. City Council Minutes January 23, 2012 Page 8 COUNCILMAN LOMBARD MOVED TO APPROVE PU 2012 -008. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.2 GN 2012 -009 CALLING MAY 12, 2012 CITY COUNCIL ELECTION AND AUTHORIZING A JOINT ELECTION AGREEMENT WITH OTHER TARRANT COUNTY POLITICAL SUBDIVISIONS AND CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY - RESOLUTION NO. 2012 -002 APPROVED Patricia Hutson, City Secretary, presented the item. The City Council is required by the Texas Election Code to order the city's General Election of Officials. The approval of Resolution No. 2012 -002 will order the city's Election for May 12, 2012 to elect persons to the offices of Mayor and Council Places 2, 4, and 6 for two year terms of office. The Resolution also authorizes the city to hold its election jointly with other Tarrant County entities and to contract with Tarrant County to administer the joint election. Because of the ongoing redistricting issues, Tarrant County is waiting for a ruling from the federal court before revising their county voting precincts. Because the city uses the county voting precincts, it may be necessary for Council to approve an amended resolution to amend voting precincts to correspond with any changes made by the County. In the event a run -off election should be needed, Resolution No. 2012 -002 sets June 16 as the run -off date and provides for early voting days and times. COUNCILMAN LOMBARD MOVED TO APPROVE RESOLUTION NO. 2012 -002. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.3 PU 2012 -005 REVISE THE FY 201112012 CAPITAL PROJECTS BUDGET AND AUTHORIZE THE PURCHASE OF A RAFT CONVEYOR SYSTEM FROM TSM HOUSTON, INC. IN THE AMOUNT OF $247,151 APPROVED Vickie Loftice, Managing Director, presented the item. This item is to authorize the purchase of a three -part raft conveyor system adjacent to the Viper tower at NRH The conveyor system consists of a ground level loading conveyor, a vertical conveyor and a discharge /launch conveyor at the top of the tower. The City requested Requests for Proposals in accordance with city policy and proposals were received from two firms. Based on the evaluation criteria, the selection committee recommended TSM City Council Minutes January 23, 2012 Page 9 Houston, Inc. as being the best value to the City of North Richland Hills. Staff recommends the purchase of a raft conveyor system from TSM Houston, Inc. in the amount of $247,151 and request that the FY 2011/2012 Capital Projects Budget be revised. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2012 -005. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.4 PU 2012 -007 AWARD BID # 12 -006 FOR COTTON BELT TRAIL REPAIRS PHASE II TO JDK ASSOCIATES, INC. IN THE AMOUNT OF $65,205.34 APPROVED Vickie Loftice, Managing Director, presented the item. Item is to consider the award of contract for removing and replacing 108 concrete panel sections for Phase 11 repairs along the Cotton Belt Trail. The City requested bids in accordance with city policy and bids were received from eleven firms. Staff is recommending award of bid to JDK Associates, Inc. in the amount of $65,205.34. COUNCILMAN SAPP MOVED TO APPROVE PU 2012 -007. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS HA ANNOUNCEMENTS City Council Minutes January 23, 2012 Page 10 Mayor Pro Tern Barth made the following announcements. The City of North Richland Hills will host its annual Daddy- Daughter Valentine Dance on Saturday, February 4th. The cost is $8 per person. Tickets are on sale at the NRH Recreation Center. For more details, please call 817 - 427 -6600. Volunteers from AARP will be at the North Richland Hills Public Library each Monday and Thursday from February 2nd through April 16th to assist people with their tax returns. Taxpayers of all ages are eligible for this free service. Appointments are required. To make an appointment or get more information, please call the Library at 817- 427 -6814. Kudos Korner - Terry Scherer and James Fowler of the Public Works Department. A resident recently expressed her thanks to Terry and James for their professionalism and kindness when checking a water leak on the New Year's Holiday. She wrote: "What could have been a rotten beginning to the new year turned out to be a great reminder that there are still people out there that take pride in their jobs and really do care about the members of their community. Way to go guys, we appreciate you!" H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:42 pr, Oscar IkevTnd — Mayor \ N .. ..... �ST� ••:9�; • Mtso ' y Secretary