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HomeMy WebLinkAboutCC 2012-02-13 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — FEBRUARY 13, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 13 day of February 2012 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Ken Sapp Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Jimmy Cates Public Works Operations Manager Alan Knapp Public Works Superintendent Greg Van Nieuwenhuize Assistant Public Works Director Jamie Brockway Purchasing Manager Mark Mills Budget Director Craig Hulse Economic Development Director Andy Jones Fire Chief Sean Hughes Emergency Management Coordinator Call to Order Mayor Trevino called the work session to order at 5:30 p.m. City Council Minutes February 13, 2012 Page 2 A.0 Discuss Items from Regular City Council Meeting There were no questions from the Council. Mayor Trevino recognized Ms. Sally Proffitt from Tarrant County College Northeast and students from her Business Leadership course. A.1 Police Department 2011 Annual Report Chief Perdue presented a PowerPoint presentation highlighting the Police Department's 2011 Annual Report. Chief Perdue reported that there was a significant reduction in Part 1 crimes in 2011 and overall, there was an 11.2% reduction in major crime categories when compared to 2010. Council was advised that as required by statute, Alex del Carmen, PH.D., of Del Carmen Consulting was hired to analyze the racial profiling data collected by the Police Department during 2011. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law. The report was presented to Council. Chief Perdue highlighted the accomplishments of the Department in 2011 and discussed plans for future initiatives. A.2 Report on 2011 Citizen Survey Results Ms. Mary Peters, Public Information Officer, advised that the City contracted with the University of North Texas Survey Research Center to conduct a citizen survey in late 2011. UNT Survey Research Center has conducted a survey for the City every other year since 2005. Ms. Peters introduced Dr. Paul Ruggiere, director of the LINT Survey Research Center. Dr. Ruggiere presented a PowerPoint presentation highlighting the findings of the 2011 survey. Dr. Ruggiere discussed the objectives of the survey, methodology used for conducting the survey, tools used to interpret the survey and the major findings and conclusions. The survey's purpose was to objectively assess the public's satisfaction with city services and identify areas where improvements are needed. Overall, the survey results were positive and compared to prior year findings. Conclusions of the survey included: • 95% of the respondents rated the quality of life in North Richland Hills as excellent or good • 97% would recommend North Richland Hills to a friend or family member as a good place to live • 93% of the respondents planned to remain in North Richland Hills for several years City Council Minutes February 13, 2012 Page 3 • 26% participated in the City's recreational programs during the past year and 86% of those respondents rated the programs as excellent or good • 75.9% reported using a North Richland Hills park during the past year and 95% of the respondents rated parks as excellent or good The public library was used by 70.8% of the respondents and 98% rated library services as excellent or good 86% of the respondents rated the condition of the North Richland Hills community as excellent or good with high grass and weeds and liter code violations being seen most frequently or sometimes in the city. • Nearly all respondents felt either very safe or somewhat save in their home /apartment and neighborhood. Emergency services were rated excellent or good by a large majority of respondents. Other city services received a majority of combined excellent and good ratings. Council requested to be provided with demographics for areas 5 and 2. The Mayor advised the City Manager will provide Council later with recommendations on the survey findings. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No 2011 - 002840 -1)• and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Section 551.072 Texas Government to deliberate the purchase exchange lease or value of real property in the central sector of the City Mayor Trevino announced at 6:17 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1); 2) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the central sector of the City. C.0 Adiournment City Council Minutes February 13, 2012 Page 4 Mayor Trevino announced at 6:37 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order February 13, 2012 at 7:07 p.m. ROLL CALL Present: Oscar Trevino Tim Barth Tito Rodriguez Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 4 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Mayor Pro Tern Barth gave the invocation. City Council Minutes February 13, 2012 Page 5 A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tern Barth led the pledge of allegiance. Mayor Pro Tem Barth recognized Ms. Sally Proffitt from Tarrant County College Northeast and students from her Business Leadership course. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - PROCLAMATION RECOGNIZING COLBY BANNISTER AND JOSH ALTMAN, NORTH RICHLAND HILLS RESIDENTS WHO COMPETED IN THE 2011 SPECIAL OLYMPIC WORLD GAMES Councilman Lombard presented Colby Bannister and Josh Altman a proclamation recognizing their accomplishments in the 2011 Special Olympic World Games in Athens, Greece. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - PRESENTATION OF 2011 PLANNING ADVOCATE AWARD TO MAYOR OSCAR TREVINO BY THE MIDWEST SECTION OF THE TEXAS CHAPTER OF THE AMERICAN PLANNING ASSOCIATION Clayton Husband, Midwest Section of the Texas Chapter of the American Planning Association, presented Mayor Oscar Trevino with 2011 Planning Advocate Award. A.5 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - PROCLAMATION RECOGNIZING NATIONAL ENGINEERS WEEK PRESENTED BY COUNCILMAN WELCH Councilman Welch presented the National Engineers Week Proclamation to Mayor Oscar Trevino and invited all Engineers present in the audience to please come forward and join him at the podium so that they all could be recognized. City Council Minutes February 13, 2012 Page 6 A.6 CITIZENS PRESENTATION Jerry Sorenson, 8628 Bridge Street, raised concerns for a family of ducks in his neighborhood. He asked Council if a duck crossing could be placed on his street facing both directions so that commuters could be cautioned when driving down the street. Mayor Trevino applauded his efforts and asked Greg VanNieuwenhuize, Public Works Assistant Director to help Mr. Sorenson's with his concern. Cindy Carriger, 8448 Ruthette Drive, raised concerns on the consent agenda item B.2 the purchase of badger water meters and telemetric services. Mayor Trevino asked Karen Bostic, Assistant City Manager to meet with Ms. Carriger to address her concerns. Ms. Haley Whatley, 8537 Smith Drive, presented the Council with a memento from her 12 Annual Bunny & Bear Drive benefiting Cook Children's Medical Center in Fort Worth. A.7 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JANUARY 23, 2012 CITY COUNCIL MEETING B.2 PU 2012 -009 AUTHORIZE THE PURCHASE OF BADGER WATER METERS AND TELEMETRIC SERVICES FROM ATLAS UTILITY SUPPLY COMPANY FOR AN AMOUNT NOT TO EXCEED $350,000 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes February 13, 2012 Page 7 C.0 PUBLIC HEARINGS C.1 GN 2012 -010 CONDUCT A PUBLIC HEARING ON AMENDMENTS TO THE 2011- 2012 BUDGET AND APPROVE ORDINANCE NO. 3185 AUTHORIZING THE AMENDMENTS AppRnVFn Mayor Trevino opened the public hearing and called on Mark Mills to present the item. Mr. Mills, Budget Director, summarized the item. The FY 2011/12 Budget was adopted by City Council on September 12, 2011 and become an effective at the start of the fiscal year, beginning October 1, 2011. Since the beginning of the fiscal year, several events have occurred that necessitate a budget amendment. The primary contributing event is the consolidation of Public Safety Dispatch and Detention Services with Haltom City, Richland Hills and Watauga. This consolidation will result in expenditures exceeding the funds appropriated in the FY 2011/12 Budget. Even though revenue generated from this effort will exceed expenditures, the increase in expenditures over the amount appropriated requires a formal budget amendment. Other adjustments include an adjustment for prior year encumbrances and distribution of the compensation adjustment and revisions to several capital projects that have previously been presented to Council for approval. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. Cindy Carriger, 8448 Ruthette Drive, came forward. She stated she was not against the item but asked for clarification on the increases. Ms. Carriger commented that with the exception of the negative $38,000, the remainder of the amounts are increases and she questioned if the increases were because there was additional money found, it was underfunded or there was some other reason. Mr. Mills referred to the PowerPoint presentation and explained that the amounts in the third column — proposed amendments — are all costs directly associated with the consolidation with the exception of the $38,000 in the traffic safety fund and those expenses are monies coming out of fund balance. The amounts in the second column — prior year encumbrances — are monies for items that were budgeted in the fiscal year 2011 operating budget. Mr. Mills explained that because of the timing the invoices were received after the end of the 2011 fiscal year and were paid for out of the 2012 budget. Fund balance is being appropriated to cover those expenditures for the items that were received in 2011 and that these are not items being added to the budget. Mayor Trevino also advised that the City was also receiving additional revenues from the others cities for the additional costs associated with the consolidation. Revenue will City Council Minutes February 13, 2012 Page 8 exceed expenditures, but the increase in expenditures over fund balance requires an amendment. There being no one else wishing to speak, Mayor Trevino closed the public hearing and called for a motion. COUNCILMAN RODRIGUEZ MOVED TO APPROVE ORDINANCE NO. 3815 AND AMENDMENTS TO THE 2011112 BUDGET. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.2 ZC 2011 -06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MICHAEL MORROW FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R -1- S SPECIAL SINGLE FAMILY ON 7.69 ACRES IN THE RICHARDSON SURVEY AT 8801 KIRK LANE - ORDINANCE NO. 3179 (PUBLIC HEARING CONTINUED FROM THE JANUARY 9, 2012 COUNCIL MEETING) APPROVED Mayor Trevino advised that this was a continuance of the public hearing from the January 9 th Council Meeting and called for the applicant to come forward. Thad Brundrett, 316 Bailey Avenue, Suite 106, Fort Worth, representing the owner came forward. Mr. Brudrett explained that the item was a simple rezoning of a portion of land. The owner would like to retain the AG feel of the property and would like to build a new residential home on it. John Pitstick, Director of Planning and Development, summarized the item. The property owner and applicant, Michael Morrow, is requesting approval of a zoning change from Agricultural to R -1 -S (single family) for a 7.69 acre tract out of a 54 acre agricultural estate. A preliminary plat was approved by the Planning & Zoning Commission in conjunction with this case, creating one single family developable lot out of the existing larger unplatted tract. Mr. Morrow plans to build his personal home on this lot and leave the remaining acreage as an open agricultural area. Staff is recommending approval of ZC 2011 -06; Ordinance No. 3179. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. City Council Minutes February 13, 2012 Page 9 COUNCILMAN LOMBARD MOVED TO APPROVE ORDINANCE NO. 3179. MAYOR PRO TEM BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2011 -03 CONSIDERATION OF A REQUEST FOR A FINAL PLAT AND APPROVAL OF A DEVELOPMENT AGREEMENT FROM BRUNDRETT DEVELOPMENT STRATEGIES, LLC. THE PLAT WILL CREATE LOT 1, BLOCK 1, MORROW RANCH LOCATED ON 8.779 ACRES AT 8801 KIRK LANE. APPROVED Mayor Trevino called on Thad Brundrett to present the item. Mr. Thad Brundrett, 316 Bailey Avenue, Suite 106, Fort Worth came forward. Mr. Brundrett explained that this was the next step in process to building a new home. The property owner will also be dedicating a portion of right -of -way for the development of Kirk Lane. John Pitstick, Planning and Development Director, summarized the item. The property owner and applicant, Michael Morrow, is requesting approval of a final plat for an 8.779 acre tract out of a 54 acre agricultural estate. This plat will create one single family lot (7.45 acres after right -of -way dedication) out of the existing larger unplatted tract and will also include formal dedication of all of the required right of way for Kirk Lane of the larger 54 acre tract. A preliminary plat was previously approved by the Planning & Zoning Commission. This Final Plat is consistent with the preliminary plat. Mr. Morrow plans to build his personal home on this lot and leave the remaining acreage as an open agricultural area. The Subdivision will have an impact on the existing public Right -Of -Way ( "ROW "). Such amount ($50,164.55) is roughly proportionate to the proposed Subdivision. Therefore, the developer will be required to either construct the required improvements (per current minimum City standards) or assume 100% of the amount ($50,164.55) required for such infrastructure improvements. As previously mentioned the rough proportionate value listed above will be credited against an appraised value of land for needed minimum right of way for Kirk Lane outside the paving areas in a development agreement as part of a final plat. Along with the platting of the 8.8 acre tract, the Morrows would like to dedicate their share of Kirk Lane in lieu of any requirements that City Council Minutes February 13, 2012 Page 10 the Rough Proportionality Determination ( "RPD ") would have towards both the proposed Lot 1 and the unplatted balance of their property (approximate 45 acres) for roadway infrastructure improvements. After the right -of -way dedication the platted lot will be 7.45 acres. The Morrows have provided an appraisal of the property to be dedicated as Kirk Lane. Based on this appraisal, the value of the portion of Kirk Lane ROW that is not currently paved is $51,000. This amount is very close to the RPD for roadway infrastructure improvements ($50,164.55) that would be anticipated if the entire 54 acre Morrow property was to be platted. Therefore, it would be reasonable to waive future RPD roadway infrastructure improvements in exchange for obtaining Kirk Lane ROW now. A Development Agreement has been drawn up to provide for this waiver in exchange for the dedication. Staff is recommending approval of final plat for Lot 1, Block 1, Morrow Ranch Addition - FP 2011 -03 and the Agreement Relating to Infrastructure Improvements [for the] Plat of Block 1, Lot 1 of the Morrow Ranch Addition. COUNCILMAN WELCH MOVED TO APPROVE FP 2011 -03 AND THE AGREEMENT RELATING TO INFRASTRUCTURE IMPROVEMENTS FOR THE PLAT OF BLOCK 1, LOT 1, MORROW RANCH ADDITION. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.0 PUBLIC WORKS EA PW 2012 -004 GRANT AN EASEMENT LOCATED WITHIN THE SNOW HEIGHTS ADDITION (BLOCK 25, LOTS 1 R & 2A) TO ATMOS ENERGY CORPORATION APPROVED Greg Van Nieuwenhuize, Public Works Assistant Director, summarized the item. The City Council is being asked to grant an easement to Atmos Energy Corporation ( "Atmos ") across two (2) lots that the City owns at the southeast corner of the intersection of Loop 820 and Rufe Snow Drive. The proposed new easement location will not increase the costs to Atmos or the City — except for the cost of a survey services (necessary for drafting the legal description of the proposed easement location). The proposed easement location has been reviewed and approved by Atmos, TxDOT and their Loop 820 contractor. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PW 2012 -014. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0.. City Council Minutes February 13, 2012 Page 11 F.0 GENERAL ITEMS F.1 PU 2012 -006 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT TO LEASE - PURCHASE REQUIRED DIGITAL RADIO EQUIPMENT APPROVED Jimmy Perdue, Public Safety Director, summarized the item. This item is to authorize the City Manager to execute a Lease Purchase agreement with Motorola, not to exceed $722,137.66 to lease- purchase the remaining required P25 digital flash upgrades and upgrade dispatch console equipment to be compatible with the Fort Worth radio system. COUNCILMAN LOMBARD MOVED TO APPROVE PU 2012 -006 TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH MOTOROLA IN AN AMOUNT NOT TO EXCEED $722,137.66 FOR REQUIRED P25 DIGITAL RADIO FLASHES AND CONSOLE UPGRADES. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 GN 2012 -011 CONSIDER ADOPTION OF THE NORTH RICHLAND HILLS HAZARD MITIGATION ACTION PLAN - RESOLUTION NO. 2012 -004 APPROVED Sean Hughes, Emergency Management Coordinator, presented the item. Council is being asked to consider adoption of the North Richland Hills Hazard Mitigation Action Plan. The Hazard Mitigation Plan focuses on natural hazards. North Richland Hills has experienced a variety of natural disasters including flooding, tornadoes, and severe hailstorms. Technological events have included large hazardous material spills and a number of gasoline tanker accidents. Specific hazards and risks have been identified and are addressed in this plan. The North Richland Hills Hazard Mitigation Action Plan identifies natural hazards that pose a risk to our area. Vulnerabilities to those risks are identified and quantified as appropriate. Goals, strategies, and projects to mitigate those risks are identified and analyzed as part of the North Richland Hills Hazard Mitigation Action Plan. The North Richland Hills Hazard Mitigation Action Plan can also serve as a stand -alone document to facilitate identification and analysis of risks as well as strategies and projects to mitigate those risks. It is anticipated that this document will undergo changes in future years as our mitigation process develops and matures. The planning team consisting of staff from all internal agencies, community volunteers City Council Minutes February 13, 2012 Page 12 and business owners participated in development of the North Richland Hills Hazard Mitigation Action Plan. COUNCILMAN SAPP MOVED TO APPROVE RESOLUTION NO. 2012 -004. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 GN 2012 -012 RESCHEDULING OF MARCH 12, 2012 COUNCIL MEETING TO MARCH 5, 2012 APPROVED Patricia Hutson, City Secretary, summarized the item. Several Council members will not be in the City for the March 12, 2012 City Council meeting. Staff is recommending the meeting be rescheduled to March 5, 2012. COUNCILMAN RODRIGUEZ MOVED TO APPROVE GN 2012 -012, TO RESCHEDULE THE MARCH 12, 2012 CITY COUNCIL MEETING TO MARCH 5, 2012. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 GN 2012 -013 APPROVE ORDINANCE AMENDING CHAPTER 2, ARTICLE IV, SECTION 2 -232 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES INCREASING THE AUTHORITY OF THE CITY MANAGER TO SETTLE CLAIMS AND SUITS - ORDINANCE NO. 3183 APPROVED George Staples, City Attorney, summarized the item. Council is being asked to approve Ordinance No. 3183, which will amend Chapter 2, Article IV Section 2 -232 of the North Richland Hills Code of Ordinances increasing the authority of the City Manager to settle claims and suits against the City. COUNCILMAN TURNAGE MOVED TO APPROVE ORDINANCE NO. 3183. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes February 13, 2012 Page 13 G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA EXECUTIVE ITEM B.2 THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY IN THE CENTRAL SECTOR OF THE CITY APPROVED Jimmy Perdue, Public Safety Director, summarized the item. The property owner (The Hills Church of Christ) of 6850 NE Loop 820, have approached the City with interests to sell 2.224 acre tract of land to the City. The City has utilized this property for years as parking for our citizens. MAYOR PRO TEM BARTH MOVED TO APPROVE EARNEST MONEY CONTRACT TO PURCHASE 2.224 ACRE TRACT OF LAND FROM THE HILLS CHURCH OF CHRIST LOCATED AT 6850 NE LOOP 820, NORTH RICHLAND HILLS AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT AND CLOSING DOCUMENTS. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Rodriguez made the following announcements. Registration is underway for Camp NRH, which will be held at the NRH Recreation Center March 12th through 16th during Spring Break. A Tennis Camp and an Art Camp are also being offered during Spring Break. To register or get more details, please call the Recreation Center at 817 - 427 -6600. The next Community Emergency Response Team training will take place on Wednesday evenings from March 14th through May 30th. There will also be one Saturday class. CERT is open to NRH residents and those who work in North Richland Hills. Please visit the CERT website at nnccert.org to register and get more information. City Council Minutes February 13, 2012 Page 14 Kudos Korner - Tim Sibley at the NRH Public Library. A patron left a comment card at the Library thanking Tim for going the extra mile in explaining how to use eBooks. The patron stated that Tim provided great customer service. He also noted that all of the staff at the Library are real pro's at what they do and he appreciates their service. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:09 p Oscat'�Vino — Mayor ATTEST: IbWfil6son;'WoPecretary o ; r U- :