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CC 2012-03-05 Agendas
J • CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 5, 2012 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 North Tarrant Express Update (20 minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the southeast quadrant of the City C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 2, 2012 at r- Asian y Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — March 5, 2012 Page 1 of 3 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 5, 2012 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Lombard A.2 Pledge - Councilman Lombard A.3 Special Presentation(s) and Recognition(s) - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2010 A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 27, 2012 City Council Meeting City Council Agenda — March 5, 2012 Page 2 of 3 C.0 PUBLIC HEARINGS C.1 GN 2012 -020 Public Hearing and Consideration of Ordinance Adopting Youth Programs Standards of Care - Ordinance No. 3189 D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2012 -022 Consider all matters incident and related to ordering and holding a bond election, including the adoption of a resolution ordering such election. G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Turnage H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 2, 2012 atw. Z. a.m. A t t City ecretary This facility is wheelchair accessible and accessible parking s ces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — March 5, 2012 Page 3 of 3 CITY OF NORTH RICHLAND HELLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 5, 2012 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 North Tarrant Express Update (20 minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011- 000462 -1) B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the southeast quadrant of the City C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 2, 2012. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817- 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, March 5, 2012 7:00 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a. m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------- - - - - -- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Lombard A.2 Pledge - Councilman Lombard A.3 Special Presentation(s) and Recognition(s) - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2010 A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open 'Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 27, 2012 City Council Meeting C.0 PUBLIC HEARINGS C.1 CN 2012 -020 Public Hearing and Consideration of Ordinance Adopting Youth Programs Standards of Care - Ordinance No. 3189 D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2012 -02.2 Consider all matters incident and related to ordering and holding a bond election, including the adoption of a resolution ordering such election. �e1�i »►:1�1���1'►IyXy[i7�����►� h G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Turnage H.2 Adjournment All items on the agenda are for discussion andl ©r action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on March 2, 2012. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551', Texas Government Code. City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, March 5, 2012 6:00 P.M. A.0 Discuss Items from Reaular Citv Council Meeting A.1 North Tarrant Express Update (20 minutes) B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attornev regardinq Pendinq Litiqation - 1) State of Texas v. Citv of North Richland Hills (No. 2011- 002840 -1): and 2) State of Texas v. Citv of North Richland Hills (No. 2011- 000462 -1) B.2 Executive Session: Pursuant to deliberate the purchase, exchanae southeast quadrant of the Citv Section 551.072, Texas Government to lease or value of real property in the C.0 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject Agenda Item No. A.0 Discuss Items from Regular City Council Meeting M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. A.1 North Tarrant Express Update (20 minutes) Presenter: Craig Hulse, Director of Economic Development Summarv: The purpose of this agenda item is to update City Council on the North Tarrant Express Project, specifically temporary adjustments to traffic flow and mobility. General Description: The North Tarrant Express project continues to be constructed within North Richland Hills city limits. Through February of 2012 construction activity impacting traffic flow has been localized from the Rufe Snow to Iron Horse stretch of Loop 820, the Holiday Lane intersection and the south side of Airport Freeway on the east edge of the City. Staff would like to update City Council as construction will stretch beyond these aforementioned areas. The topics will include: • On and off ramp accessibility projected through February 2013 • Access to Holiday Lane and Loop 820 from Maplewood Avenue • ancor aerial utility adjustments on the north side of Loop 820 M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1] State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011-000462-1) M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. B.2 Executive Session: Pursuant to Section 551.072, Texas Government to deliberate the purchase, exchange, lease or value of real property in the southeast quadrant of the City M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. C.0 Adjournment City of North. Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, March 5, 2012 7:00 P.M. A.0 Call to Order - Mavor Trevino A.1 Invocation - Councilman Lombard A.2 Pledae - Councilman Lombard A.3 Special Presentation(s) and Recoanition(s) - Certificate of Achievement for Excellence in Financial Reportina for the Comprehensive Financial Report endina September 30, 2010 A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 27. 2012 Citv Council Meetina C.0 PUBLIC HEARINGS C.1 GN 2012 -020 Public Hearinq and Consideration of Ordinance Adoptinq Youth Proarams Standards of Care - Ordinance No. 3189 D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. zl�e3:110 1:11:7_101901 &6 F.1 GN 2012 -022 Consider all matters incident and related to ordering and holding a bond election, including the adoption of a resolution ordering such election. Ce ] D = *0 : M H I I k►l �" 10 & 0 : I ► ►A 1 G.1 Action on Anv Item Discussed in Executive Session Listed on Work Session Agenda :R1111111MIrl go] VMAF.1 701_l0 11l:7:11 go] - AM H.1 Announcements - Councilman Turnage H.2 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. A.0 Call to Order - Mayor Trevino M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. A.1 Invocation - Councilman Lombard M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. A.2 Pledge - Councilman Lombard M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - Certificate of Achievement for Excellence in 'Financial Reporting for the Comprehensive Financial Report ending September 30, 2010 Presenter: Larry Koonce Summarv: The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in (Financial Reporting to the City for its Comprehensive Financial Report for the fiscal year ending September 30, 2010. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. The Certificate of Achievement is valid for a period of one year only. The City has been awarded a Certificate of Achievement for the last 28 consecutive years. The GFOA report of results of the FY 2009 awards indicates that of the nearly 1,200 municipalities in the State of Texas, 178 or 15% received the award. Of the nearly 36,000 cities in the United States, 1,852 or 5% received the award. General Descrir)tion: The Certificate of Achievement for Excellence in Financial Reporting Program was established by the Government Finance Officers Association (GFOA) in 1945. The GFOA instituted the program to encourage all government units to prepare and publish an easily readable and understandable comprehensive annual financial report (CAFR) covering all funds and financial transactions of the government during the fiscal year. The GFOA believes that governments have a special responsibility to provide the public with a fair presentation of their financial affairs. CAFR's go beyond the requirements of generally accepted accounting principles (GAAP) to provide the many users of government financial statements with a wide variety of information useful in evaluating the financial condition of a government. The Certificate Program provides participants with extensive technical reference materials to improve their financial reporting techniques. Suggestions and comments from reviewers also help staff to improve the document. Another great benefit of the Certificate of Achievement program is that it provides a detailed vehicle by which bond rating analysts, market analysts, investors, potential investors and others may assess the relative attractiveness of our City's bonds compared to alternative investment opportunities. Users of the City financial statements look for this award and regard it as the "Good Housekeeping Seal of Approval" for governmental financial reporting. Clay Caruthers, Director of Finance for the City of Hurst, will be at the Council meeting to present the Certificate of Achievement award to the City. Mr. Caruthers is the former Budget Manager for the City of North Richland Hills, and was a part of the 'budget team that received HRH's first Special Recognition in budget award program. He has managed and assisted in the preparation of several award winning CAFRs. He has served on the Ethics and Scholarship Committees of the Government Finance Officers Association of Texas, and has been a presenter at the GFOAT conference. Although no action is needed by Council, we do commend the Accounting staff for their professional efforts that have made it possible for the City to again receive this prestigious award. This is truly a team effort by City Council, Management, and staff and meets Council Goal 4: Financial Stability. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. A.5 Removal of Item (s) from the Consent Agenda M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. B.a CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. B.1 Approval of Minutes of February 27, 2012 City Council Meeting Presenter: Patricia Hutson Recommendation: To approve the minutes of the February 27, 2012 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — FEBRUARY 27, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 27 day of February 2012 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tim Barth Tito Rodriguez Tom Lombard David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council, Place 4 (present at 5:32 p.m.) Council, Place 1 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 Staff Members: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Kristin Weegar John Pitstick Larry Koonce Andy Jones Thomas Powell Craig Hulse Mark Mills Gregory VanNieuwenhuize Jamie Brockway Absent: Ken Sapp City Manager Assistant City Manager Assistant City 'Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Fire Chief Fleet Services Director Economic Development Director Budget Director Assistant Public Works Director Purchasing Manager Council, Place 2 Call to Order Mayor Trevino called the work session to order at 5:30 p.m. A.0 Discuss Items from Reaular Citv Council Meetina There were no questions from the Council. A.1 Discuss Federal Legislative Positions Ms. Karen Bostic, Assistant City Manager, presented the item. The purpose of the item is to receive Council consensus of the 2012 Federal Legislative Positions for the City. Council was advised that as in previous years four guiding principles were used to determine positions — local control, predictable and sufficient level of revenue to provide for residents, opposition to unfunded mandates and quality of life. The highest priorities are expected to be transportation, rights of way and community development block grant. Council concurred with the 2012 Federal Legislative Positions for the City. Mayor Pro Tem Barth present at 5:32 p.m. A.2 Community Improvements Proaram Task Force Report Councilman Whitson, Task Force Chairman, presented a summary of the activities and recommendations of the Community Improvements Program Task Force. The task force was in charge with evaluating city facilities and streets and making recommendations to the Council for future projects. Councilman Whitson recognized the members of the task force. The task force utilized two sub committees — Facilities Sub - committee chaired by Councilman Lombard and the Streets Sub- committee chaired by Councilman Rodriguez. The task force as a whole adopted all rankings of the sub - committees. The Streets Sub - committee evaluated all residential and collector streets and created different street packages for different funding levels. The conclusion of the task force was that now is not the time to take on an extensive street bond project due to the significant traffic impacts associated with the Loop 820 project. The Facilities Sub - committee focused on an in -depth look of the age, condition, size, use and functionality of all city facilities, ranked possible alternative sites for facilities, evaluated facility placement and type in surrounding and similar communities and ultimately created preliminary reconstruction and relocation options that were later refined by the task force. Councilman Lombard presented the task force's discussion and recommendations for city facilities. Councilman Lombard discussed their assessment of the current city facilities and future needs. Councilman Lombard provided a brief summary of key municipal facilities, the Loop 820 expansion project and studies prepared by the city related to the expansion project. The pre -1995 design of the 820 expansion project did not impact city facilities and included a total of 9 lanes within the existing right of way. The current NTE expansion plans involve a significant expansion of right of way for a total of 14 lanes significantly impacting the Recreation Center 1 Municipal Court and City Hall facilities. Impacts to the Recreation Center 1 Municipal Court include the facilities failing to meet city codes and standards, loss of parking spaces and emergency vehicle access and loss of functionality of the main entrance. Impacts to the City Hall 1 Police Facilities include the facility being non - compliant with city codes and ordinances, loss of parking and loss of functionality of main entrance. Councilman Lombard discussed the task force's evaluation of sites and preferences. The task force's location preferences are: #1 — locate City Hall, Court and Public Safety facilities at former North Hills Mall site; #2 locate City Hall, Court and Public Safety facilities at current City Hall site (would require the acquisition of the homes in the neighborhood to the east); and #3 locate City Hall and Court at current City Hall site and move Public Safety to the Mid Cities site (city -owned property off of Dick Fisher). Councilman Lombard discussed the task force's evaluation and consideration of cost comparison options, and financial criteria and assumptions. The task force's recommendations to Council are to defer a street bond program for three to five years, • recommendation of a facilities project to construct new facilities o location preferences • all facilities at the old mall site • all facilities at the current city hall site • facilities split at the current city hall site and the Service Center. o Maximum cost - $70 million o Up to 4 cent tax rate increase Recommend the council call a bond election for May 12, 2012 to fund municipal facilities. Mayor Trevino advised Council would address the task force's recommendations during the regular session of Council's March 5 council meeting. Each member of the task force present were given the opportunity to comment. The task force members expressed their support of the open and transparent process that allowed them to evaluate city needs and make their final recommendation of a facilities project to construct new facilities. The Mayor and Council expressed their appreciation to the members for their work and invited them to attend the March 5 Council meeting when council formally considers their recommendation. B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Section 551.071. Texas Government Code for Consultation with Attornev reaardina Pendina Litiaation - 1) State of Texas v. Citv of North Richland Hills (No. 2011 - 002844 -1): and 2) State of Texas v. Citv of North Richland Hills (No. 2011- 000462 -1) B.2 Executive Session: Pursuant to deliberate the purchase, exchange southeast quadrant of the Citv Section 551.072, Texas Government to lease or value of real property in the Mayor Trevino announced at 6:24 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1); and 2) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the southeast quadrant of the City. C.0 Adiournment Mayor Trevino announced at 7:00 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order February 27, 2012 at 7:08 p.m. ROLL CALL Present: Oscar Trevino Tim Barth Tito Rodriguez Ken Sapp Tom Lombard David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council, Place 4 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 Staff Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson City 'Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - PROCLAMATION RECOGNIZING "NATIONAL PANCAKE DAY" TO BENEFIT SHRINERS HOSPITALS FOR CHILDREN PRESENTED BY COUNCILMAN SAPP Councilman Sapp presented a proclamation recognizing National Pancake Day to benefit Shriners Hospital for Children to Jeff Ingram with Shriners Hospital Fund Organization. A.4 CITIZENS PRESENTATION Royal Smith, Office Building Sales Manager for CWD (Community Waste Disposal), 2010 California Crossing, Dallas, TX. Mr. Smith advised Council that the contract for waste and recycle services would expire in December and wanted the opportunity to bid for service contract. A.4a CONSIDER ACTION ON RESIGNATION OF KEN SAPP FROM CITY COUNCIL APPROVED Mayor Trevino announced that Councilman Ken Sapp had submitted his resignation from City Council, Place 2 in order to dedicate the time needed to run for Texas State Representative. Councilman Sapp has served on the City Council for E years. COUNCILMAN TURNAGE MOVED To ACCEPT THE RESIGNATION. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -1, COUNCILMAN SAPP ABSTAINING. Mr. Ken Sapp stepped down from the Council dais. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA ON=0 B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF FEBRUARY 13, 2012 CITY COUNCIL MEETING B.2 PU 2012 -410 AWARD BID 12 -017 FOR THE PURCHASE OF LIGHT DUTY VEHICLES TO HOLIDAY CHEVROLET IN THE AMOUNT OF $276,604 AND CALDWELL COUNTRY CHEVROLET IN THE AMOUNT OF $83,990 COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. C.0 PUBLIC HEARINGS CA GN 2012 -014 CONDUCT A PUBLIC HEARING FOR THE 38TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPROVED Mayor Trevino opened the Public Hearing. Ms. Kristin Weegar, Assistant to the City Manager, presented the item. The City participates in the CDBG program and each year the City must prepare and submit a CDBG program outlining the use of the funds in accordance with HUD guidelines. The City is proposing to use the funds for the 38 CDBG program in the fallowing manner: • $224,016 for the design and replacement of 1,400 linear feet of water infrastructure located along the 5100 block of Jennings Drive and 8300 black of Dude Court. The City has submitted application to Tarrant County who administers the program. The City is required to hold a public hearing to receive comments and input from citizens regarding the proposed 38 CDBG program. Following the public hearing, a resolution to approve the program is required. Mayor Trevino called for comments on the 38 year CDBG program. There being no one wishing to speak, Mayor Trevino closed the public hearing. C.2 GN 2012 -015 APPROVE THE 38TH YEAR (201212013) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION NO. 2012 -005 (THIS ITEM IS NOT A PUBLIC HEARING BUT IS RELATED TO ITEM C -1) APPROVED Ms. Kristin Weegar, Assistant to the City Manager presented the item. Item is the second part of the CDBG process. Following the public hearing, the City Council is required to take action on the projects to be included in the 38 year CDBG entitlement program. The funds will be used as presented in Agenda Item C.1 above. COUNCILMAN LOMBARD MOVED To APPROVE GN 2012 -015, RESOLUTION No. 2012 -005. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a Public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2012 -016 APPROVE SUSPENSION OF MARCH 6, 2012 EFFECTIVE DATE OF ATMOS ENERGY CORP., MID -TEX DIVISION'S REQUESTED RATE CHANGE - RESOLUTION NO. 2012 -006 APPROVED Karen Bostic, Assistant City Manager, summarized the item. On or about January 31, 2012, Atmos Mid -Tex filed with the City a Statement of Intent to increase rates within the City. The law provides that a rate request made by a gas utility cannot become effective until at least 35 days following the filing of the application to change rates. Atmos has proposed an effective date of March 6, 2012. The law permits the City to suspend the rate change for 90 days after the date the rate change would otherwise be effective. Approval of Resolution No. 2012 -006 would extend the effective date of Atmos Mid -Tex's proposed rate increase to give the City time to review the rate - filing package. COUNCILMAN WELCH MOVED To APPROVE RESOLUTION 'NO. 2012 -006. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.2 GN 2012 -017 AWARD OF MANAGEMENT AGREEMENT WITH EVERGREEN ALLIANCE GOLF, LIMITED, L.P. FOR THE MANAGEMENT OF IRON HORSE GOLF COURSE APPROVED Vickie Loftice, Managing Director, summarized the item. The management services at Iron Horse Golf Course have been provided contractually since the course opened in 1992. The last management agreement was approved in November 2006 and the term was three years with two one -year options. Although the agreement expired on December 31, 2011 the same terms of the agreement were extended month to month by mutual consent of both parties. Staff needed time to negotiate the terms of a new agreement. A Request for Proposals were requested and four golf management firms responded. A selection committee interviewed two firms, Billy Casper Golf and Evergreen Alliance Golf Limited, LP (Eagle). The selection committee selected Eagle Golf to continue managing the golf course based on past history, performance, and the strong on -site management team. The selection process provided an opportunity to measure and compare Eagles' performance standards and overall management to other golf management firms. While Eagle performed well, staff identified opportunities for improvement and have incorporated those changes into the new agreement. COUNCILMAN TURNAGE MOVED To APPROVE GN 2412 -017 TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EVERGREEN ALLIANCE GOLF LIMITED, L.P. FOR MANAGEMENT SERVICES AT IRON HORSE GOLF COURSE. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. Councilman Welch left the Council Meeting at 7:45 p.m. F.3 GN 2012 -018 APPOINTMENT TO PLACE 5 TEEN COURT ADVISORY BOARD APPROVED Councilman Whitson presented the item. The Place 5 position on the Teen Court Advisory Board is vacant. Councilman Whitson recommended the appointment of Robert Housewright. Mr. Housewright's term will expire June 2013. COUNCILMAN WHITSON MOVED TO APPROVE GN 2012 -018 APPOINTMENT OF ROBERT HOUSEWRIGHT, PLACE 5 TO THE TEEN COURT ADVISORY BOARD. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. F.4 GN 2012 -019 TEXAS GOVERNOR'S OFFICE CRIMINAL JUSTICE PROGRAMS COMPETITIVE GRANT - RESOLUTION NO. 2012 -007 APPROVED Jimmy Perdue, Public Safety Director, summarized the item. The Criminal Justice Division of the Texas Governor's Office has notified the Police Department that grant funds have been allocated to assist in funding law enforcement programs in the Council of Government's North Central Region under the 2012 CJD Criminal Justice Programs Competitive Grant #25675 -01. Staff is requesting the City Council to authorize the submission of the grant. If awarded, the Police Department plans to use the funds to purchase a Force Options Simulator. Highly realistic training simulators provide an arena for law enforcement officers to practice critical decision making skills in a sterile environment increasing their ability to make correct decisions in real life encounters. COUNCILMAN LOMBARD MOVED To APPROVE RESOLUTION NO. 2012 -007. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN 'EXEC'UTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.Q INFORMATION AND REPORTS H.1 TELEMETRIC METER READING SYSTEM Mayor Trevino announced that at the February 13 City Council meeting a resident came forward with concerns of a consent agenda item which was the purchase of Badger Water Meters and Telemetric Services. At the time, Mayor Trevino requested Karen (Bostic, Assistant City Manager to speak with the resident. The Mayor has asked Ms. Bostic to share the information with the public. Ms. Bostic presented the following report on the Telemetric Meter Reading System. In 1983, the City of North Richland Hills started using a portable hand held electronic system to manually key utility meter readings. After ten years, the city began to see significant growth in the total service area and population. As a result of the growth staff projected that it would require additional personnel to continue to maintain the level of service which would increase personnel costs. At the request of the Mayor and several Council members„ staff investigated, recommended and implemented the Telemetric Meter Reading System in June 1993. A telemetric meter reading system consists of a meter box mounted radio transponder which is connected to a wire that is attached to the water meter. It transmits totalized meter readings to a laptop located in the Water Service Worker's truck for mobile meter reading. Prior to implementation of the system, analysis was performed to determine that there would be a benefit of reading meters through this method compared to other alternatives (reading manually or using a portable hand held device). By utilizing the Telemetric System the City has realized the following: • Reduction in staff from seven to three which in turn reduced salary, insurance, worker's compensation, and vehicle expenses • Increased accuracy rate due to less manual reads • Increased speed in meter reading A telemetric meter reading device differs from a "Smart Meter" in that smart meters transmit meter reading data, consistently, through a fixed network of monitors which allow the readings to be downloaded to a web —based personal computer. Smart Meter technology utilizes a full two -way communication via radio frequency to capture, collect and deliver usage data. Usage of radio frequency reduces the need for mobile or site visits to collect data. In addition remote shut off valves are also available. The telemetric system used by the City provides data only when collected by the computer once a month when the meters are read. It provides the same information that can be collected by visually reading the meter, nothing more. Water meters in general have a life span of ten - twelve years. The life span of the transponder which transmits the readings to the laptop computer maybe less due to battery operation and is subject to extreme heat and cold swings of Texas weather. When the transponder fails it sends an alert to the laptop during the meter reading process of either a tamper, leak, or that the laptop was unable to read it. To combat the meter failure, the City has a ten year change out program in place to replace aging meters. The Ten Year Meter Change Out Program has a goal of 2,000 meter changes annually (conducted by Public Works Utility Division Staff based on field crew availability). In addition, meters are changed at the request of the Utility Customer Service office. Typically, 1,500 -1,700 transponders are changed per year. H.2 ANNOUNCEMENTS Councilman Lombard made the following announcements. NRH20 is now accepting applications for its 2012 summer season. Applicants must be at least 15 years old. For job descriptions, applications and more information, please visit nrh2o.comljobs. Volunteers from AARP are continuing to assist residents with their tax returns each Monday and Thursday through April 16th at the NRH Public Library. This free service is available to taxpayers of all ages. To make an appointment or get more information, please call the Library at 817 - 427 - 6814. Kudos Korner - Jase Smith, Matt Fisher and Kevin Bates, Fire Department — A citizen sent a letter thanking Jase, Matt and Kevin for their quick response to his emergency call about chest pains. The citizen said the response time was impressive and he received excellent treatment. Thanks to the efforts of the Fire Department and the North Hills Hospital Cath Team, he was discharged the following day and is well on his way to a full recovery. H.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:53 p.m. Oscar Trevino — Mayor ATTEST: Patricia Hutson, City Secretary M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. C.0 PUBLIC HEARINGS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. C.1 GN 2012 -020 Public Hearing and Consideration of Ordinance Adopting Youth Programs Standards of Care - Ordinance No. 3189 Presenter: Ron Newman Summarv: The purpose of this report is to request City Council approval of an ordinance adopting the North Richland Hills Youth Programs Standards of Care. Adopted standards are a Texas Department of Family and Protective Services requirement for an exempt status for day care licensing. A public hearing is required for adoption of the ordinance. The public hearing and adoption of the ordinance may occur on the same day. General Description: The City of North Richland Hills Parks and Recreation Department offers day camp programs for children ages five to thirteen. The Texas Legislature requires municipal day camp youth programs for elementary age children to meet day care licensing requirements or file for an exemption (Section 42.041(b)(14) of the Child Care Standards and Regulations of the Texas Human Resources Code). To receive exempt status, a municipality must submit a copy of program standards, a notice of a public hearing for the program and a copy of the ordinance adopting the standards. The public hearing and adoption of the ordinance may occur on the same day. The Youth Programs Standards of Care will provide basic child care regulations for day camp activities operated by the City of North Richland Hills Parks and Recreation Department, allowing the department to qualify for an exemption from the requirements of the Texas Child Care Standards and Regulations within the Texas Human Resources Code. The City of North Richland Hills day camp program meets, and in some areas exceeds, many of the standards listed in the state's Child Care Standards and Regulations. All of the Standards of Care included in the City of North Richland Hills Parks and Recreation day camp policies and procedures have been in place for several years and have been used in the staff training process prior to camp each year. The Standards of Care will be provided to the parents of each program participant and shall include, at a minimum the following areas: • Minimum requirements for staffing ratios • Staff qualifications and essential job functions • Facility, health and safety standards • Training and Procedures for reporting child abuse /neglect allegations • Written procedures stating that parents and each staff member will be provided a set of standards • Contact information of department supervisors for the purpose of complaint notification and resolution regarding the recreational program • Written procedures for staff who will be monitoring the programs and enforcing the standards • Requirement of criminal background checks on prospective day camp employees • Service standards for communicating with parents and performance expectations of day camp employees • Behavior management and discipline procedures • General rules and regulations The application for exemption determination and the formal adoption of the Youth Programs Standards of Care and ordinance is an annual requirement so that the Standards of Care can be revised as needed to reflect current regulations. This is the eighth year for the formal adoption process. Recommendation: To approve Ordinance No. 3189. M RH ORDINANCE NO. 3189 AN ORDINANCE READOPTING SECTION 62-10 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCE AND READOPTING THE CITY OF NORTH RICHLAND HILLS YOUTH PROGRAMS STANDARDS OF CARE, FOLLOWING A PUBLIC HEARING. WHEREAS, the Human Resources Code; Section 42.041(b)(14), established requirements for exempting recreational programs operated by municipalities for elementary age (5 -13) children from childcare licensing requirements; and WHEREAS, in order to receive exempt status for a youth recreational program, a municipality must adopt standards of care by ordinance after a public hearing for the program and a copy of the ordinance adopting the standards forwarded to the State; and WHEREAS, the City of North Richland Hills Youth Programs Standard of Care will provide basic child care regulations for day camp activities operated by Parks and Recreation and other departments in accordance with Section 42.041(b)(14) of the Human Resources Code: NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. That Sec. 62 -10 of the North Richland Hills Code of Ordinances is hereby readopted as follows: "SEC/62-10 YOUTH PROGRAMS STANDARDS OF CARE" The City Council of the City of North Richland Hills hereby adopted the City of North Richland Hills Youth Programs Standards of Care for providing basic child care regulations for day camp activities operated by the Parks and Recreation Department as well as other departments. As required by Section 42.041(b )(14) of the Human Resources Code, the Standards adopted by this ordinance include staffing ratios, minimum staff qualifications; minimum facility, health, and safety standards; and mechanisms for monitoring and enforcing the adopted local standards. A substantial copy of the City of North Richland Hills Youth Programs Standards of Care is attached hereto and incorporated herein for all intents and purposes and shall be available on the City's website under the Parks and Recreation subhead." SECTION 2. This ordinance shall be in full force and effective immediately upon passage. PASSED AND APPROVED on this the 5th day of March, 2012. F -AW s Patricia Hutson, City Secretary Oscar Trevino, Mayor ►= 1 »: T +1► J= 111 _ R M 11911111010 i i i FA 2 11 l 1 x H i 141 vim m George A. Staples, City Attorney Vickie Loftice, Managing director of Community Services City of North Richland Hills Parks and Recreation Department Youth Programs Standards of Care GENERAL INFORMATION ! ADMINISTRATION Purpose: To provide basic childcare regulations for activities operated by the North Richland Hills Parks and Recreation Department. This will allow the department to qualify as exempt from requirements of the Texas Human Resources Code. A. Organization: 1. The governing body of the City of North Richland Hills Youth Programs is the City of North Richland Hills City Council. 2. Implementation of the Youth Programs Standards of Care is the responsibility of the Assistant Director of Recreation and Recreation Division Staff. 3. The Youth Programs Standards of Care will apply to several day camp programs which are conducted by the North Richland Hills Parks and Recreation Department throughout the year. 4. Each Youth Program site will have available for public and staff a current copy of the Standards of Care. 5. Parents of participants will be provided a current copy of the Standards of Care during the registration process. B. Implementation: The Standards of Care Program will be the responsibility of the Parks and Recreation Department, with the Youth Program Coordinator overseeing the overall program and the Day Camp Director administering the program on -site. Program's: Regulations apply to these on -going programs: Winter Break Camp Spring Break Camp Summer Day Camp Fall Break Camp Sport and Art Camps Youth Programs Drop -in Childcare Other Each camp will make available for public and staff a current copy of the Standards of Care. Parents of participants will be provided a copy of Standards of Care during the registration process and the Camp NRH parent orientation prior to camp starting each year. Programs Site: NRH Centre 6000 Hawk Avenue, NRH, TX 76180 C. Day Camp Objectives: 1. To provide youth with the opportunity to experience a variety of recreational activities which include sports, games, arts and crafts, education, drama, special events, field trips, tournaments, etc. 2. To provide an encouraging atmosphere emphasizing positive development of physical skills, emotional growth and self- confidence. 3. To provide a safe environment; always promoting good health and welfare for all. 4. To teach children how to spend their leisure time wisely; in an effort to meet the emotional, physical, and social needs of the child. D. Exemption Status: Once an exempt status is established, the Licensing Division will not monitor the recreational program. The Licensing Division will be responsible for investigating complaints of unlicensed child care and for referring other complaints to the municipal authorities or, in the case of abuse /neglect allegation, to the local police authorities. E. Standards of Care Review: Standards will be reviewed annually and brought to the City Council for approval after a public hearing is held to pass an ordinance regarding section 42.041(b) (14) of the Texas (Human Resources Code. Childcare Licensing will not regulate these programs nor be involved in any complaint investigation related to the program. Any parent, visitor or staff may register a complaint by contacting the North Richland Hills NRH Centre Manager at 817 - 427 -6600 or the Parks and Recreation Administrative Offices at 817- 427 -6620, Monday through Friday, 8:00 a.m. - 5:00 p.m. II. STAFFING A. Day Camp Director — The Day Camp Director directs a staff of 9 day camp counselors and supervises the activities of children in a day camp setting. 1. Essential Job Functions: a.) Direct and supervise all counselors including hiring and training. b.) Complete and submit proper records including camp schedules, counselor work schedules, payroll, accident/incident reports and attendance. c.) Develop age appropriate camp curriculum (6 -12 years) in accordance with the philosophy of the program. d.) Ensure staff is committed to following established guidelines, procedures and standards. e.) Maintain an orderly, clean and safe environment for the children while promoting a non - competitive program directed toward accentuating positive behaviors, physical development and emotional growth. f.) Develop and distribute a weekly schedule of activities. g.) Complete facility reservations and transportation needs for all camp activities. h.) Schedule, confirm, obtain and distribute payment for all field trips. i.) Maintain supplies, equipment and all necessary documentation for the operation of the camp. j.) Communicate to parents about camper's progress and activities. k.) Conduct on -going program evaluations implementing approved recommendations as needed. I.) Provide reports to the Youth Program Coordinator on a weekly basis to monitor camp activities throughout the program. 2. Qualifications: a.) Bachelor's Degree in Education or Recreation is preferred but not required. b.) A minimum of three years' experience as a camp counselor and/or educator. c.) Requires a valid Texas driver's license with a good driving record over the last three years. d.) Must pass city criminal background check prior to hiring. e.) Must pass pre - employment drug screen and /or physical. f.) Must complete 'First Aid and CPR certification prior to camp. 3. Requirements of Work: a.) Director must complete the mandatory staff training program of at least 20 hours, in addition to planning hours with site staff prior to the start of camp. This training includes departmental orientation, customer service, sexual harassment training, behavioral issues and discipline, training and examination program on sexual abuse and child molestation, as well as practical skills on activities for children in games, songs and crafts. b.) Ability to be physically active and involved with children all day. c.) Ability to lift 55 pounds. d.) Knowledge of child development and age appropriate activities. e.) Advanced organizational and communication skills. f.) Team leadership abilities. g.) Varied experience in a variety of activities including sports, arts, nature, drama and cooperative activities. B. Day Camp Counselor — The Day Camp Counselor is responsible for direct leadership of youth ages 6 -12 in a variety of activities including, but not limited to games, sports, crafts, special events and field trips. The counselor assists in planning and organization of camp schedules, activities, supplies and equipment, and is also responsible for cleanliness of the areas used by camp participants. The counselor positions are also responsible for completing necessary forms relating to attendance, check-in/check-out procedures, accidents, and incidents. 1. Essential Job Functions: a.) Promote a non - competitive, positive, self -image enhancing environment for each participant through the direction of non - competitive, fun, varied and well organized activities. b.) Directly lead activities using a method that will provide opportunity for the involvement of all children on an equal level. The Counselor prepares, in advance, directions for activities, daily schedules and required equipment used during the activities. c.) Exhibit enthusiasm for the activity to impart a feeling of excitement to camp participants. d.) Follow procedures for camper check-in/check-out. Reports accidents /incidents, behavioral modifications and camp schedules. e.) Follow guidelines for safety and storage of equipment, including inventory of supplies. f.) Ensure safety of youth during transportation while on field trips. g.) Provide and adhere to established guidelines set forth for the safety, behavior, communication and discipline of the camp participants. h.) Recognize and reward positive, improved and outstanding behavior and/or accomplishments of camp participants. 2. Minimum Qualifications: a.) High school diploma with two years of college preferred. b.) One year experience working with children in a day camp setting. c.) A valid Texas driver's license with a good driving record over the last three years. d.) Must pass criminal background check prior to hiring. e.) Must pass pre - employment drug screen and /or physical. f.) Must complete First Aid and CPR certification prior to camp. 3. Other Requirements: b.) Staff must complete the mandatory staff training program of at least 20 hours, in addition to planning hours with site staff prior to the start of camp. This training includes departmental orientation, customer service, sexual harassment training, behavioral issues and discipline, training and examination program on sexual abuse and child molestation, as well as practical skills on activities for children in games, songs and crafts. c.) Staff must exhibit competency, good judgment and self - control throughout the duration of the camp. d.) Staff should relate to the children with courtesy, respect, acceptance and patience. e.) Staff will be evaluated at least once during the summer prior to the completion of camp. Evaluations will be reviewed with the camp counselors to discuss any areas of improvement or suggestions. 4. Criminal Background Checks: Criminal background checks will be conducted on prospective day camp employees. Applicants may be disqualified if they have a job related criminal conviction. A prospective employee will be subject to a pre - employment drug test and /or physical prior to hiring. 5. Staffing Ratios: The state required ratio for number of children (ages 5- 13) may not exceed 15:1 children to staff. Camp NRH Day Camp maintains 12:1 children (ages 6 -12) to staff ratio. On all field trips Camp NRH Day Camp maintains 6:1 children to staff ratio. III. FACILITY STANDARDS A. Emergency evacuation and relocation plans will be posted at each facility. Program employees will inspect sites frequently for any sanitation or safety concerns. Those concerns should be passed on to the Recreation Coordinator or NRH Centre Manager immediately. B. Each camp must have a fully stocked first aid kit. This shall be checked and stocked on a weekly basis by the Recreation Coordinator. It shall include bandages and Band -Aids, first aid cream, rubber gloves, Neosporin, alcohol wipes, hot/cold packs, gauze, tweezers and scissors. C. In a situation where evacuation is necessary, the first priority of staff is to make sure all participants are in a safe location. Program sites will be inspected by the Fire Marshall annually. Each Facility Manager is responsible for compliance with Fire Marshall's directives. The recommended number of fire extinguishers shall be inspected quarterly and available and "primed" for use. Fire drills should be conducted once a month during the summer camp. D. Medication will only be administered with written parent consent completed on the registration form provided by the City of North Richland Hills. Prescription medications shall be left with staff in their original container, labeled with the child's name, date, directions, photo of the child and the child's physician's name. Medication will be logged into the Medication Log Book. Medication shall be dispensed only as stated on the bottle unless directed otherwise by parent/guardian or physician, and not past the expiration date. E. Non - prescription medicine with the child's name and date on the medication may be brought if in the original container. This medication will also be logged in the Medication Log Book and be dispensed only as stated on the bottle unless directed otherwise by parent/guardian or physician. F. Each indoor site shall have adequate indoor toilets and lavatories located such that children can use them independently and program staff can supervise as needed. There shall be one flush toilet per 30 children. Outdoor sites shall provide portable toilets based on number of children attending each day. Sinks shall be provided based on 1 sink per 30 children. G. All participants must wear tennis shoes daily. Sandals will not be allowed. IV. SERVICE STANDARDS —Day Camp Staff A. This information will be provided to each staff member as a part of the day camp staff manual: 1. Appropriate shirts, shorts and tennis shoes are to be worn at all times. Camp NRH staff shirts are to be worn on the designated days. Staff shirts should always be tucked in. No tube tops allowed. Shorts should be at a respectable length, no cut -offs. No clothing should bear any inappropriate logos, phrases, or pictures. Any staff member, who does not adhere to the dress code, will be sent home for the day without pay. 2. Staff will be provided with two collared shirts and two Camp NRH T- shirts. Uniform schedules will be given to staff during training and should be followed throughout the summer. Any deviation must be approved by the Youth Program Coordinator. 3. Only one -piece bathing suits may be worn when visiting NRH20. 4. Name tags /l Ds should be worn and clearly visible at all times. 5. Camp participants and parents will be treated with respect at all times. 6. Camp staff will take it upon themselves to resolve complaints. Do not refer the customer to another staff member, unless necessary. If you are unable to resolve the complaint on the spot, take the customer's name and phone number, investigate the complaint and follow up with the customer. All complaints should be recorded (problem and resolution) on a Customer Comment Form provided by the Recreation Coordinator. 7. Camp staff will keep parents informed of camp activities. A weekly schedule will be distributed one week in advance and extra copies will be kept with the daily sign in log. In addition to hard copies of the weekly schedule parents will be notified of changes to the schedule via email correspondence. Camp staff will note details of behavior of campers (accomplishments, discipline problems, general activities, etc.) in the daily campers log and verbally update parents as much as possible. 8. Camp staff will monitor the check -in /check -out log at all times. 9. Camp staff will clean program areas after each activity. Floors will be swept/vacuumed, mirrors cleaned, and supplies put away. This is extremely important due to the fact that rooms are used throughout the day by other groups. 10. Camp staff will spend the majority of their time actively involved with campers and/or parents. Camp staff will check all messages for the day, prior to beginning any camp activities. V. OPERATIONAL ISSUES A. Emergency phone numbers are kept at the NRH Centre front desk, as well as with the Day Camp Director on field trips. Those numbers include fire, police, and ambulance services. B. The Day Camp Manual is provided to every staff member and outlines the following: 1. Behavior Management and Discipline Procedures 2. Rules and Regulations 3. Forms 4. Service Standards 5. Game /Activity Leadership 6. Guidelines for Communication with children and parents C. Check-in/check-out forms will be used every day. Only adults listed on the camper's release form will be allowed to pick up children. The authorized parent/guardian must enter the building and sign the check -out form in order for staff to release the child. D. Emergency evacuation and relocation plans will be posted at each facility. E. Transportation. Requirements A new Texas state law for child safety seats; specifically booster seats, went into effect on September 1, 2009. This law applies to children under the age of 8 and under 4'9" tall. This law will apply to Camp NRH participants between the ages of 6 -7 years old. The new law states: • Once a child reaches eight (8) years old, they are not legally required to be in a child safety seat system. • If the child is younger than eight years old, BUT they are already 4'9" tall, they are not legally required to be in a child safety seat system. • If a child is eight years old or older; and not yet 4'9" tall, they are not legally required to be in a child safety seat system. • The law requires that safety and booster seats be installed and used according to the manufacturer's instructions, including age, height and weight requirements and the placement in the vehicle. In compliance with this new law, parents will be required to provide a booster seat for their child if that child is under 8 years old and measures less than 4'9 ". This new requirement will be sent to parents via letter and email prior to May 1 of each camp year. Camp NRH will have five booster seats on -site for transportation services required for field trips and other Camp NRH activities in the event that a camper forgets to bring their booster seat with them to camp. Camp NRH staff will be trained to identify children that are required to be in a booster based on birth date of camper identifying the legal age of the child and by utilizing a height measuring tool. In addition, staff will be trained by City of North Richland Hills Police Department officers on how to properly install a child safety seat. Coordination of this training will be scheduled and confirmed by the Recreation Coordinator who oversees Camp NRH. F. Parents will be notified regarding planned field trips and provided the required release forms. Enrollment information will be kept and maintained on each vehicle while traveling to and from field trip sites. G. Enrollment information will be kept and maintained on each child and shall include 1 . Child's name, birth date, home address, home telephone number, physician's phone number and address and phone numbers where parents may be reached during the day. 2. Name, driver's license number and telephone number of persons to whom the child can be released. 3. Field trip release form as needed. 4. Liability waiver. 5. Parental consent to administer medication, medical information and release on participant. H. Staff shall immediately notify the parent or other person authorized by the parent when the child is injured or has been involved in any situation which placed the child at risk. The Recreation Coordinator shall notify the parents /guardians of participants' if /when there is an outbreak of a communicable disease in the facility as required by the County Department of Health. Staff must notify parents of children in a group when there is an outbreak of lice or other infestation in the group. VI. BEHAVIOR MANAGEMENT AND DISCIPLINE PROCEDURES A. Program employees will implement discipline and guidance in a consistent manner based on an understanding of individual needs and development with the best interests of program participants in mind. B. There will be no harsh, cruel, or corporal punishment used as a method of discipline. C. Program employees may use brief, supervised separation from the group if necessary. Children will be aware of all camp rules prior to the start of any activity. Their understanding of the rules is an integral part of behavior management. When negative behavior occurs they will know there is a consequence for their chosen action. D. Incident reports will be filled out on any disciplinary cases, and information is to be shared with parents when picking up the child (or sooner when extreme cases occur). Parents will be asked to sign the incident reports to indicate they have been advised about specific problems and/or negative behaviors. F. A sufficient number and /or severe nature of discipline reports as detailed in the program manual may result in a participant being suspended from the program. Parents /guardians will be contacted to pick up their child immediately. G. In instances where there is danger including physical harm or threat of physical harm to participants, staff, or themselves; the offending participant(s) will be removed from the program immediately. Parents /guardians will be contacted to pick up their child immediately. VII. ILLNESS OR INJURY A. Participants shall have and maintain immunizations in accordance with those required by the Texas Department of Health for public school attendance according to age. B. Parents shall be notified in cases of illness or injury. C. An ill child will not be allowed to participate if the child is suspected of having a temperature and/or accompanied by behavior changes or other signs or symptoms until a medical evaluation indicates that the child can be included in the activities. In the event an injury cannot be remedied through basic first aid, staff shall notify paramedics. D. When an injury occurs, an incident report shall be filled out immediately after the incident, with the original sent to the NRH Centre Manager's office with a copy kept in the Day Camp files. E. In the event of suspected abuse, program employees will report suspected abuse or neglect in accordance with the Texas Family Code. In the case where a City employee is involved in an incident with a child that could be construed as child abuse, the incident must be immediately reported to the Assistant Director of Recreation. The Assistant Director will immediately notify the Police Department and any other agency as may be appropriate. F. Texas state law requires the staff of youth programs to report any suspected abuse or neglect of a child to the Texas Department of Family and Protective Services or a law enforcement agency. Failure to report suspected abuse is punishable by fines up to $1,000 and/or confinement up to 180 days. Confidential reports may be made by calling 1- 800 - 252 -5400. VIIL GENERAL GUIDELINES FOR CHILDREN A. As a part of the Day Camp Manual, staff should be given the following information: 1. A child is not allowed to use the phone unless it is an emergency. In this case, Day Camp staff should make the call for the child. 2. Children must stay off tables, counter tops, ping gong tables, etc. 3. Children should walk in the building. Running is only permitted in the gym. 4. Bouncing and throwing balls is permitted only in the gym or designated game area with direct supervision from staff. 5. Active games using equipment that can cause damage to window, shades, lights, and ceilings must be played only in the gym or outdoors. 6. Children must respect staff and each other. 7. Children must wear shoes at all times. 8. Children must be contained and not allowed to filter in the general public. You must know where each child is at all times. B. The program will provide activities for each group according to the participants' ages, interests and abilities. The activities should be flexible and promote social and educational advancement. 1. A weekly calendar of activities will be posted for parents the Friday prior to the next week of camp. 2. When taking field trips, staff will: a.) Count everyone before they leave the program site as well as prior to leaving the field trip site. b.) Carry medical information on each child and necessary medication with them on the trip. c.) Carry a first aid kit and mobile phone in all vehicles and while on -site. d.) All participants are required to wear wristbands that have Camp NRH and NRH Centre phone number inscribed on them. Participants are also encouraged to wear camp shirts so that children are easily identified. IX. MONITORING AND ENFORCEMENT A. Standards of Care established by the City of North Richland Hills will be monitored and enforced by City Departments responsible for their respective areas. Health and safety standards will be monitored and enforced by the City's Police, Fire, and Consumer Health Departments when applicable. B. Staff and program issues will be monitored and enforced by the North Richland Hills Parks and Recreation Department. The NRH Centre Manager shall visit each site on a bi- weekly basis. The Recreation Coordinator is responsible for visually checking the camp activities on a daily basis. When not available, another full -time staff person is responsible for that check. C. Monthly reporting by the Recreation Coordinator to the NRH Centre Manager will include a review of adherence to the Standards of Care as well as operational summaries of the programming month. For further information regarding the Youth Program Standards of Care or any other information about the youth programs offered through the City of North Richland Hills Parks and Recreation Department please contact the NRH Centre Manager or Recreation Coordinator at 817 - 427 -6600 or email NRHPARD (- )nrhtx.com. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject Agenda Item No. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. E.0 PUBLIC WORKS No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. F.0 GENERAL ITEMS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. F.1 GN 2012 -022 Consider all matters incident and related to ordering and holding a bond election, including the adoption of a resolution ordering such election. Presenter: Jared Miller, Assistant City Manager The Community Improvements Program Task Force is a group of 26 North Richland Hills residents that have met for the past eight months to assess NRH facilities and infrastructure. Following their analysis the Task Force voted to recommend that the City Council call a bond election for May 12, 2012 to consider issuance of bonds to pay for a portion of the cost of a new municipal complex including Fire and Police operations, Municipal Court and City Hall. The Task Force presented this recommendation to the City Council on February 27, 2012 during the Work Session. Following this presentation it was the consensus of the City Council to have this issue brought forward for consideration by the City Council on the March 5, 2012 City Council Meeting. Representatives from the Task Force will present their recommendation and ask that the City Council formally call the election. Members of the Community Improvements Program Task Force include: David Whitson — Chairman Loyce Shirley Torn Lombard —Co- Chairman Joe Talbert Tito Rodriguez —Co- Chairman Mike Washburn Jay Bruner Mary Witt Suzy Compton Mark Wood September Daniel Nicole Zajimovic Jay Garner Brad Greene Tom Harris Hayden Hunter Steve Koons John Lewis Kathy Luppy Dottie McCrary Randy Moresi David Nelson Tony Pack Mike Rigby Danny Roberts Randy Shiflet M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. G.0 EXECUTIVE SESSION ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. G.1 Action on Any Item discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject Agenda Item No. H.0 INFORMATION AND REPORTS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 3 -5 -2012 Subject: Agenda Item No. H.1 Announcements - Councilman Turnage Presenter: Councilman Scott Turnage Announcements The NRH Public Library and Carter Blood Care will host a blood drive from 11:30 a.m. to 5:30 p.m. on Wednesday, March 7. This event will take place in the Community Room of the Library, which is located at 9015 Grand Ave. No appointment is necessary as walk -ins are welcome. For more information, call the Library at 817427 -6814. The NRH Public Library is hosting a free grant seeking workshop for nonprofit organizations on Wednesday, March 14. The workshop will be held from 2 to 4 p.m. in the Community Room. Please call 817 - 427 -6814 for more information. Kudos Korner Every Council Meeting, we spotlight our employees for the grew things they do. Tonight we spotlight. Rebecca Vinson at Municipal Court — An email was received thanking Rebecca for her work in getting a citation matter resolved. The citizen stated that Rebecca was absolutely wonderful and so easy to work with and was truly an asset for the city. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date 3 -5 -2012 Subject Agenda Item No. H.2 Adjournment