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Home My WebLink AboutCC 2011-04-25 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 25, 2011 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 2 5 th day of April 2011 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Ken Sapp Mayor Pro Tem, Council, Place 2 John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Dana Alden Assistant to City Manager Mary Peters Public Information Officer Larry Koonce Finance Director John Pitstick Planning and Development Director Gregory VanNieuwenhuize Assistant Public Works Director Chris Amarante Facilities & Construction Director Craig Hulse Economic Development Director Chris Swartz NRH2O Park Manager Bill Thornton Assistant Parks Director Sharon Davis Assistant Parks Director Jamie Brockway Purchasing Manager Joe Pack Senior Park Planner Call to Order Mayor Trevino called the work session to order at 6:00 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. City Council Minutes April 25, 2011 Page 2 A.2 NRH Centre Construction Update Mr. Bill Thornton, Assistant Parks & Recreation Director, and Chris Amarante, Director of Facilities and Construction, presented a PowerPoint presentation updating Council on the construction progress for NRH Centre. Mr. Thornton presented a "fly through" of the new facility, reviewed the timeline for the finish -out projects, and presented shots from the on -site construction camera showing construction progress. Mr. Amarante presented slides of construction activities and updated Council on construction activities for the new few weeks. A.3 NRH2O New Attraction and Operational Update Mr. Chris Swartz, NRH2O Park Manager, presented a PowerPoint highlighting operational enhancements for the 2011 Season. Some of the enhancements highlighted included the Viper, new point of sale system, and change in operating hours. Mr. Joe Pack, Senior Park Planner, updated Council on the construction progress of the Viper. A. 4 Consider Designation of Names for the Boulevard 26 Trail and the Little Bear Creek Trail Ms. Vickie Loftice, Managing Director, advised the Naming Board met in March to discuss possible designation of names for the Boulevard 26 Trail (located between the Medical Office Building and North Hills Hospital) and the Little Bear Creek Trail (runs east and west with terminus points near the Cottonbelt Trail to the east and Little Bear Creek Park to the west). The Naming Board is recommending the Boulevard 26 Trail be designated as the Randy Moresi Trail and Little Bear Creek Trail be designated as the John Barfield Trail. The Naming Board is also recommending the redesignation of Fire Station No. l's community room from Doug Long / John Barfield Community Room to the Doug Long Community Room to eliminate any confusion. Council concurred with the recommendations of the Naming Board and with Staff proceeding with the namings. A.5 Adjournment Mayor Trevino announced at 6:45 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING City Council Minutes April 25, 2011 Page 3 A.0 CALL TO ORDER Mayor Trevino called the meeting to order April 25, 2011 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Ken Sapp Mayor Pro Tem, Council, Place 2 John Lewis Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Barth led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - PROCLAMATION FOR MOTORCYCLE SAFETY AND AWARENESS MONTH City Council Minutes April 25, 2011 Page 4 Councilman Welch presented a proclamation to representatives of the Patriots and Roca Motorcycle Clubs recognizing the month of May as Motorcycle Safety and Awareness Month. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF APRIL 11, 2011 CITY COUNCIL MEETING B.2 PU 2011 -011 AUTHORIZE INTER -LOCAL PURCHASING AGREEMENT WITH THE CITY OF GRAPEVINE B.3 PU 2011 -015 AWARD BID 11 -023 FOR ANNUAL NRH2O FOOD SERVICE PRODUCTS TO MULTIPLE VENDORS IN AN AMOUNT NOT TO EXCEED $132,000.00 MAYOR PRO TEM SAPP MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS C.1 GN 2011 -028 PUBLIC HEARING AND CONSIDERATION OF ORDINANCE ADOPTING YOUTH PROGRAMS STANDARDS OF CARE - ORDINANCE NO. 3138 APPROVED City Council Minutes April 25, 2011 Page 5 Mayor Trevino opened the public hearing. Mr. Ron Newman, Recreation Program Coordinator, presented request to consider approval of Ordinance No. 3138 to adopt the North Richland Hills Youth Standards of Care. The standards are a requirement for an exempt status from day care licensing by the Texas Department of Family and Protective Services. The Recreation Center offers day camp programs for children ages five to thirteen. Municipal day camp youth programs for elementary age children must meet day care licensing requirements or file for an exemption. North Richland Hills day camp program meets and in some areas exceeds many of the standards listed in the State's Child Care Standard and Regulations. The exemption application and formal adoption of the Youth Program Standards of Care and ordinance is an annual requirement. Following the public hearing and public input, Staff is recommending adoption of Ordinance No. 3138. Mayor Trevino called for anyone wishing to comment on the proposed ordinance and Standards of Care. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILMAN LOMBARD MOVED TO APPROVE ORDINANCE No. 3138. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT No items for this category. E.0 PUBLIC WORKS E.1 PW 2011 -010 AWARD A PROFESSIONAL SERVICE AGREEMENT TO FREESE AND NICHOLS, INC. IN THE AMOUNT OF $136,500 FOR (RFQ 11 -015) BURSEY WATER STORAGE TANK REHABILITATION PROJECT (UT1101) APPROVED Mr. Jimmy Cates, Public Works Operations Manager, presented the item. The item is to consider award of a professional services contract for the Bursey Water Storage Tank Rehabilitation project. The project is a Capital Improvements project in the FY 2010/2011 budget and consists of refurbishing the interior and exterior portions of the 2 City Council Minutes April 25, 2011 Page 6 million gallons (MG) elevated water storage tank located on Bursey Road. Internal structural repairs will be made along with some minor repairs such as replacing access hatches, ventilation equipment and security related items. The existing paint coat will be removed on the outside and inside and repainted to meet city and TCEQ specifications. The City's policy for procuring professional services for the design of the project were followed and the recommendation is to award a Professional Service Agreement to Freese and Nichols, Inc. in the amount of $136,500 for the Bursey Water Storage Tank Rehabilitation Project (UT1101). COUNCILMAN WELCH MOVED TO APPROVE PW 2011 -010 AWARDING A PROFESSIONAL SERVICE AGREEMENT TO FREESE AND NICHOLS, INC IN THE AMOUNT OF $136,500 FOR (RFQ 11 -015) BURSEY WATER STORAGE TANK REHABILITATION PROJECT (UT1101). COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.0 GENERAL ITEMS F.1 GN 2011 -029 APPROVAL OF SUPPLEMENTAL AGREEMENT AMENDING THE PROFESSIONAL SERVICES CONTRACT, WITH NEWMAN, JACKSON, BIEBERSTEIN, INC. IN THE AMOUNT OF $268,136.69, FOR THE LITTLE BEAR CREEK AND CALLOWAY BRANCH TRAIL PROJECTS APPROVED Mr. Bill Thornton, Assistant Parks and Recreation Director, presented the item. The item is to consider approval of a supplemental agreement amending the professional services contract with NJB for additional services related to the realignment of Little Bear Creek and Calloway Branch Hike and Bike Trails. The city is implementing the ISTEA funded Little Bear Creek Trail project concurrently with the Calloway Branch Trail Project. The Grant Agreement with TxDOT approves hiring one professional services consultant for both projects. The alignment for the Little Bear Creek trail was initially predicated on the limits established by the Little Bear Creek Floodplain Management Ordinance. Because revisions to the limits of the Corridor have been made as development along the corridor has occurred and new updated software used to perform hydraulic calculations have allowed for revisions to the limits of the fully developed floodplain, re- alignment of the trail is necessary. The supplement agreement includes $223,540.99 for services associated with the Little Bear Creek Trail. Additional work is also required for revisions to the Calloway Branch Trail and bridge alignment at Richfield Park because of flood way issues discovered during the design. The Supplemental Agreement includes $44,595.70 for services associated with the Calloway Branch Trail. The Supplement Agreement is in the amount of City Council Minutes April 25, 2011 Page 7 $268,136.69. The City's share is 21% of the total project cost and will be provided through balances in the land acquisition allocation of the grant. While the Supplemental Agreement amends the professional services contract amount, the total amount of the grant and total project costs for TxDOT and the city will remain unchanged. This is accomplished by reallocating grant funds within the project schedule for land acquisition allocation to design allocation. The original project budget assumed purchase of some land for the trail would be required; however, the City has been able to work with some of the property owners and acquire donated land. MAYOR PRO TEM SAPP MOVED TO APPROVE GN 2011 -029 APPROVING THE SUPPLEMENTAL AGREEMENT AMENDING THE PROFESSIONAL SERVICES CONTRACT WITH NEWMAN, JACKSON, BIEBERSTEIN, INC. IN THE AMOUNT OF $268,136.69 FOR THE LITTLE BEAR CREEK AND CALLOWAY BRANCH TRAIL PROJECTS. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS No items for this category. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Whitson made the following announcements. Early voting for the City Council Election will be held May 2 through May 10 at the NRH Recreation Center. City Council Places 1, 3, 5 and 7 will be on the ballot. Election Day is May 14. For more election information, visit the City's web site at www.nrhtx.com or call 817- 427 -6060. The Sounds of Spring Concert Series continues every Friday night through May 13th at NRH2O. Gates open at 6 p.m. and the concerts begin at 7 p.m. Admission is FREE. Remember to bring blankets and lawn chairs. For more information, visit the City's web site or call 817 - 427 -6600. A ribbon cutting will be held at 10 a.m. on Saturday, April 30 to formally open the Common Ground Community Garden. The 74 -plot organic garden is located at 5301 City Council Minutes April 25, 2011 Page 8 Davis Blvd. For more information on the garden, go online to www.NRHCommunitygarden.com. Kudos Korner — Debbie Nix, City Manager's Office. A resident recently sent an e-mail regarding the help that Debbie provided when she applied for a parade permit. Debbie went above and beyond in explaining the permit process and making sure everything was taken care of, the resident said. "You have a great employee in Debbie Nix." H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:25 p.m. / 16 e p -------- ,b i ' Oscar Trevino — Mayor ATTEST: cz,,,6\NntilTilikt..A61-- 1 1 1 ' FI'u't ' 'Sity Secretary s u-1 r so h a .may