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Home My WebLink AboutCC 2012-03-26 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — MARCH 26, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 26 day of March 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Laury Fiorello Assistant Finance Director Jamie Brockway Purchasing Manager Eva Ramirez Purchasing Agent Craig Hulse Economic Development Director JoAnn Stout Neighborhood Services Director Greg VanNieuwenhuize Assistant Public Works Director Stacy Udoni Public Works Management Assistant Clayton Comstock Senior Planner Andy Jones Fire Chief Kirk Marcum Assistant Chief Fire Marshal Thomas Powell Fleet Services Director Chris Amarante Facilities & Construction Director Kyle Spooner Information Services Director Absent: Tom Lombard Council, Place 3 Tim Welch Council, Place 7 City Council Minutes March 26, 2012 Page 2 Call to Order Mayor Trevino called the work session to order at 6:02 p.m. A.0 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.1 Fire Department 2011 Annual Report - 10 Minutes Chief Andy Jones presented highlights of the Fire Department's 2011 Annual Report. Chief Jones reported the following: • Responded to 6,855 calls for service, with 4,832 of them being EMS calls • Completed 1,085 fire and life safety inspections and cleared 96% of the hazards identified • Responded to the West Texas wild fires in February and April as part of the NEFDA Task Force • Conducted 109 station tours and engine demos for 4,094 citizens in community • Provided 121 public safety education programs with 2,576 people in attendance • Completed Citizens Fire Academy (CFA) Class #14 with seventeen citizen graduates • Completed Community Emergency Response Team (CERT) classes #10 and 11 with 58 citizen graduates. • Average response times increased slightly over2010 from 5 minutes, 4 seconds to 5 minutes, 13 seconds. • Percentage of responses in 5 minutes or less decreased from 53% in 2010 to 50% in 2011 • 99% of citizens in most recent survey rated fire and EMS services as good or excellent B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551 Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v City of North Richland Hills (No. 2011 - 000462 -1) City Council Minutes March 26, 2012 Page 3 B.2 Executive Session: Pursuant to Section 551.072 Texas Government to deliberate the purchase, exchange lease or value of real property in the southeast quadrant of the City Mayor Trevino announced at 6:08 p.m, that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1); and 2) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the southeast quadrant of the City. C.0 Adjournment Mayor Trevino announced at 6:38 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order March 26, 2012 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Staff: Mark Hindman Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney City Council Minutes March 26, 2012 Page 4 Absent: Tom Lombard Council, Place 3 Tim Welch Council, Place 7 A.1 INVOCATION Councilman Rodriguez gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Rodriguez led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION The following individuals spoke of Emergency Management Coordinator, Sean Hughes. They praised his hard work and efforts he has made with the education of emergency management with the CERTS program and in the City of North Richland Hills. • Stan Waite, 5736 Bermuda Drive • Andrew J. and Hilary Kitzman, 6912 Meadow Park South Mayor Trevino stated that Sean Hughes retired from the City of North Richland Hills and has gone on to be the Fire Chief in the City of Copperas Cove. Mayor Pro Tern Barth recognized Boy Scout Ryan Wintermute with Troop 905 in attendance. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes March 26, 2012 Page 5 None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF MARCH 5, 2012 CITY COUNCIL MEETING B.2 GN 2012 -023 AMEND RESOLUTION NO. 2012 -002 TO AMEND THE DESIGNATION OF THE CITY'S VOTING PRECINCTS AS ESTABLISHED BY TARRANT COUNTY FOLLOWING REDISTRICTING - RESOLUTION NO. 2012 -009 B.3 GN 2012 -027 AMEND SECTION 6 -31 OF THE CODE OF ORDINANCES GRANTING A VARIANCE FOR THE NRH CENTRE B.4 GN 2012 -024 APPROVE 2012/2013 SOLID WASTE IMPLEMENTATION PROJECT APPLICATION FOR HOUSEHOLD HAZARDOUS WASTE MOBILE COLLECTION EVENT GRANT FUNDING - RESOLUTION NO. 2012 -010 B.5 PU 2012 -011 AWARD RFB NO. 12 -005 FOR ELECTRICAL AND LIGHTING SERVICES TO CABLE ELECTRIC AS THE PRIMARY CONTRACTOR AND FACILITY SOLUTIONS GROUP AS THE SECONDARY CONTRACTOR B.6 PU 2012 -013 APPROVE PURCHASE OF HIGH PRESSURE JETTING EQUIPMENT FROM TEXAS MUNICIPAL EQUIPMENT, LLC IN THE AMOUNT OF $52,174.19 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. C.0 PUBLIC HEARINGS CA ZC 2012 -02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE COMMUNITY ENRICHMENT CENTER TO REVISE THE SITE PLAN OF AN EXISTING PLANNED DEVELOPMENT (PD 7) LOCATED AT 6250 NE LOOP 820 - ORDINANCE NO. 3193 APPROVED City Council Minutes March 26, 2012 Page 6 Mayor Trevino opened the public hearing. Clayton Comstock, Senior Planner, presented the item. The Community Enrichment Center (CEC) and The Hills Church of Christ are requesting approval of a zoning change to revise their existing Planned Development (PD -7) zoning. The purpose of the revision is not to change any of the permitted land uses; rather it is a change to the site plan and landscape plan that is associated with the PD. Because of the Loop 820 widening project, a portion of the CEC's property along the freeway will be taken for construction and their existing driveway that services the loading dock will be lost. The site plan primarily adjusts the orientation of the loading dock area, provides additional parking and an additional driveway along Meadow Lakes Drive. Staff saw the proposed site plan revisions as a significant divergence from the originally approved PD -7 site plan from 1992. Specifically, parking lots and a driveway cut moved much closer to residential as previously planned. Additionally, surface parking lots are not a permitted primary use on a lot. The revised PD development regulations will allow for surface parking on undeveloped lots to service the uses within the PD. The Planning & Zoning Commission recommended approval by a 5 -0 vote with the recommendation that a sidewalk be installed along the entirety of the PD's Meadow Lakes Drive frontage. Steve Campbell, 2920 Creekwood, Grapevine, spoke on behalf of the CEC and was available to answer questions from the Council. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN RODRIGUEZ MOVED To APPROVE ZC 2012 -02; ORDINANCE No. 3193 WITH THE P&Z RECOMMENDATION THAT A SIDEWALK BE INSTALLED ALONG THE ENTIRE MEADOW LAKES DRIVE FRONTAGE OF THE PLANNED DEVELOPMENT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. C.2 TR 2012 -01 PUBLIC HEARING AND CONSIDERATION OF AMENDMENTS TO SECTIONS 118 -631 "TABLE OF PERMITTED USES" AND 118 -001 "DEFINITIONS" OF THE NORTH RICHLAND HILLS ZONING ORDINANCE. PROPOSED AMENDMENTS INCLUDE THE ADDITION OF THE FOLLOWING TWO PREVIOUSLY UNLISTED USES TO THE TABLE: SECONDHAND DEALER AND PRECIOUS METAL DEALER AS WELL AS THE DEFINITIONS OF THESE USES AND OTHER City Council Minutes March 26, 2012 Page 7 TERMS - ORDINANCE NO. 3188 APPROVED Mayor Trevino opened the public hearing. Clayton Comstock, Senior Planner, summarized the item. The purpose of Ordinance No. 3188 is to create two new and currently unlisted uses in the Zoning Ordinance's Table of Permitted Uses: secondhand dealers and precious metal dealers as well as the definitions of these uses and other terms. • Precious metal dealer means any person or entity engaged in purchasing articles made of or containing gold, silver, platinum, or other precious metals or jewels of any description for the purpose of reselling the items in any form. • Secondhand dealer means any person or entity engaged in buying, selling, trading or handling any kinds of used or secondhand goods, wares or merchandise. • Incidental use means any use or combination of uses different from and subordinate to the primary use and which complements and /or supplements the primary use. Said use shall be operated for the benefit or convenience of the employees, visitors, or customers of the primary use. "Incidental" shall mean any activity occupying an area of less than fifteen percent (15 %) of the primary use or which generates gross receipts of not more than fifteen percent (15 %) of that of the primary use. An incidental use is also an accessory use. The Planning & Zoning Commission recommended approval by a 6 -1 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WHITSON MOVED TO APPROVE TR 2012 -01; ORDINANCE NO. 3188. MAYOR PRO TEM BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. C.3 TR 2012 -02 PUBLIC HEARING AND CONSIDERATION OF 2012 COMPREHENSIVE LAND USE PLAN MAP - ORDINANCE NO. 3191 APPROVED Mayor Trevino opened the public hearing. City Council Minutes March 26, 2012 Page 8 John Pitstick, Planning and Development Director, summarized the item. The Comprehensive Land Use Plan Map was last updated in August 2009. Since that time, several changes have been made and a number of modifications to the map are needed. This is not a complete revision of the Comprehensive Land Use Plan, but merely an update to the map and land use table reflecting changes that have occurred since the 2009 map was approved. Following are the revisions to the Comprehensive Land Use Plan Map 1. Redefine the Iron Horse Transit Oriented Development boundary and change the remainder of the Bluffs at Iron Horse parcel to High Density Residential/Multi- Family 2. Change all the approved Residential Planned Developments (R -PD and RI -PD) from Medium Density Residential to Low Density Residential. This includes the following: • La Fontaine . Highland Park • Liberty Village • Brynwyck • Town Walk Chase • Stonybrooke • West Hightower Place • Stonybrooke, Ph. II • Crestwood 3. Display the boundaries of the Little Bear Creek Corridor. 4. Remove the Parks /Open Space designation at the former Recreation Center site in Home Town. 5. Amend the designation of the Oncor -owned lot on the north side of Country Place Drive which contains utility appurtenances and is primarily in the flood plain — Change to Public /Semi Public and Parks /Open Space. 6. Display the streets on the Home Town Regulating Plan 7. Map updates in response to recent zoning changes as required by ordinances: • Forest Glen East lots, zoned Office, on Azalea Ct (street not constructed) off of North Tarrant Parkway — Changed from Retail to Office. • Thornbridge East lots, zoned Office, at Belshire Dr and Precinct Line Road — Changed from a mix of Office /Neighborhood Service to all Office. • 1.92 acre parcel between Park Place Dr and Sayers Ln — Changed from Retail to Low Density Res. • New Recreation Center lot on Hawk Ave — Changed from a mix of Office /Neighborhood Service to Public /Semi - Public • Northgate Church lot at 4247 Road to the Mall — Changed from Office to Public /Semi - Public • NRH Baptist Church lot at 6955 Boulevard 26 — Changed former lots along Boulevard 26 and Vance Rd from Retail to Public /Semi - Public to match the rest of the lot The Planning & Zoning Commission recommended unanimous approval of the 2012 Comprehensive Land Use Plan Map Update. City Council Minutes March 26, 2012 Page 9 Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN TURNAGE MOVED TO APPROVE ORDINANCE NO. 3191; THE 2012 LAND USE MAP. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 GN 2012 -026 AWARD A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $49,500 TO NEEDHAM MCCAFFREY ASSOCIATES FOR DEVELOPMENT OF AN IRON HORSE CORE DEVELOPMENT PLAN APPROVED John Pitstick, Planning and Development Director, summarized the item. A joint professional services agreement is being recommended between the City of North Richland Hills and Skeeter & Bucky, LP with the planning firm of Needham McCaffrey Associates to develop a conceptual core station area plan for the Iron Horse Transit Oriented Development (TOD). The City is obligated to compensate the consultant a total of $49,500 and Skeeter & Bucky, LP, the land owners of approximately 13 acres at the proposed rail station area, is obligated to pay a total of $24,500 as part of the professional services agreement. Completion of the Iron Horse station area plan will allow the city to move forward with rezoning of the Iron Horse TOD area and be eligible for potential regional sustainable development grant funding for public improvements to enhance the Iron Horse district in preparation for mixed use development. MAYOR PRO TEM BARTH MOVED TO APPROVE GN 2012 -026. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. E.0 PUBLIC WORKS City Council Minutes March 26, 2012 Page 10 E.1 PW 2012 -006 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT WITH THE RJN GROUP, INC. IN THE AMOUNT OF $153,185 FOR UTILITY CAPITAL PROJECT UT1203 APPROVED Jimmy Cates, Public Works Operations Manager summarized the item. The item is to authorize the City Manager to execute a professional service agreement for the replacement of segments of sanitary sewer main lines in the portion of the city located south of Northeast Loop 820. Some of the improvements will consist of the standard open trench construction and some will consist of the city using the latest technology in pipe bursting. Approximately 8,000 linear feet of sanitary sewer main lines will be replaced with this project. The City requested Requests for Qualifications (RFQ's) in accordance with city policy and qualifications were received from 22 firms. The City's selections committee reviewed and evaluated the proposals and is recommending award of the professional service agreement to RJN Group, Inc. in an amount not to exceed $153,185. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PW 2012 -006. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. E.2 PW 2012 -008 APPROVE A UTILITY ASSEMBLY (820 -U- 0508 - 0001 /FIBER OPTIC CABLE) FOR THE CITY'S UTILITY RELOCATIONS AS PART OF THE NORTH TARRANT EXPRESS PROJECT APPROVED Greg Van Nieuwenhuize, Assistant Public Works Director, presented the item. Council is being asked to approve the necessary documents authorizing Bluebonnet Contractors, the construction arm of North Tarrant Express Mobility Partners, the developer of the North Tarrant Express Project, to relocate a portion of the City's Fiber Optic Cable (FOC) in order for the construction of the North Tarrant Express Project to continue to proceed. Presently, it does not appear that the City will be responsible for any of the funding regarding the relocation of our FOC. The present estimate indicates that the City will be reimbursed $13,081.09 for this utility relocation. The main reason for a potential reimbursement is because the City is being reimbursed for the value of our existing easement for our FOC which lies immediately outside of the existing TxDOT ROW. While the City will be obtaining a similar type easement for a portion of the relocated FOC, there is not a cost to the City for this new easement as the City owns the property that this new easement will be situated on. The actual costs are not expected to be greatly different than the indicated amounts. City Council Minutes March 26, 2012 Page 11 COUNCILMAN TURNAGE MOVED TO APPROVE PW 2012 -008. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. F.0 GENERAL ITEMS F.1 GN 2012 -021 PRESENTATION OF FISCAL YEAR 2011 AUDITED FINANCIAL REPORT APPROVED Laury Fiorello, Assistant Finance Director, presented the 2011 Fiscal Year Audited Financial Report advising of year -end results and fund balance data for the various funds. Mr. Terry Kyles from the independent audit firm of Deloitte and Touche presented the audit opinion and report. The auditor's opinion was an unqualified opinion or a "clean" opinion meaning that they found the Financial Statements of the City to fairly present the City's financial position. COUNCILMAN WHITSON MOVED TO APPROVE GN 2012 -021 ACCEPTING THE 2011 FISCAL YEAR AUDITED FINANCIAL REPORT AS PRESENTED. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. F.2 PU 2012 -012 AWARD A CONTRACT TO DUNAWAY ASSOCIATES, L.P., IN THE AMOUNT OF $52,100 FOR PROFESSIONAL SERVICES FOR THE ADVENTURE WORLD PLAYGROUND RENOVATION PROJECT (RFQ 12 -008) APPPOVFn Vickie Loftice, Managing Director, summarized the item. The item is to award a contract for professional services for the Adventure World Playground renovations. The city requested Requests for Qualifications (RFQ's) in accordance with city policy and qualifications were received from 11 firms. The City's selection committee reviewed and evaluated the proposals and is recommending award of the professional service agreement to Dunaway Associates, L.P. in amount of $52,100. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2012 -012. COUNCILMAN TURNAGE SECONDED THE MOTION. City Council Minutes March 26, 2012 Page 12 MOTION TO APPROVE CARRIED 4 -0. F.3 GN 2012 -025 RESCHEDULING OF THE MAY 28, 2012 CITY COUNCIL MEETING TO MAY 21, 2012 APPROVED Patricia Hutson, City Secretary, summarized the item. The May 28 City Council meeting falls on the Memorial Day holiday. Council is being asked to consider rescheduling the meeting to May 21. The rescheduling of the meeting to May 21 will also allow Council to canvass the May 12 City Council General and Bond Elections in accordance with state law. The Election Code provides that the canvass is to be conducted between the 3rd and 11 day after the election or May 15 to May 23. Setting the meeting for May 21 will provide sufficient time for Tarrant County Elections to complete the election processes that are required to be conducted after Election Day and to provide the City with its official results. MAYOR PRO TEM BARTH MOVED TO APPROVE THE RESCHEDULING OF THE MAY 28 CITY COUNCIL MEETING TO MAY 21, 2012. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action required. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Whitson made the following announcements. City Council Minutes March 26, 2012 Page 13 Join us on Saturday, March 31 for North Richland Hills' annual Easter in the Park celebration. This event is scheduled from 10 a.m. to Noon at Green Valley Park, 7701 Smithfield Road. The Easter egg hunt will begin promptly at 10 a.m., so don't be late. For more information, please call at 817 - 427 -6600. The grand opening of the new NRH Centre will take place on Saturday, April 14, 2012. This special event will include a ribbon cutting ceremony at 9 a.m., followed by an open house beginning at 10 a.m. and continuing throughout the day. The NRH Centre is located at 6000 Hawk Avenue. For more information, please call 817 - 427 -6600. Kudos Korner - Terri Howell and Doug Dunn, Public Works Department. A resident called to thank Terri and Doug for their help in getting a pedestrian crossing signal repaired. She said everyone at the city was very nice. "Thanks from all the parents and walkers of the neighborhood for making our walkways safe," she said. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:15 p. Oscar Trevino — Mayor ATTEST: H 0--f'PalAcia Hutior City Secretary o: :r