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HomeMy WebLinkAboutCC 2012-04-09 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 9, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 9 th day of April 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 1 Vacant Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Kirk Marcum Assistant Chief Fire Marshal Andy Jones Fire Chief JoAnn Stout Neighborhood Services Director Chun Mezger Animal Center Supervisor Craig Hulse Economic Development Director Greg VanNieuwenhuize Assistant Public Works Director Stacy Udoni Public Works Management Assistant Mike Hamlin Assistant Police Chief Call to Order Mayor Trevino called the work session to order at 6:00 p.m. City Council Minutes April 9, 2012 Page 2 A.0 Discuss Items from Reqular City Council Meeting There were no questions from the Council. A.1 Discussion of Solid Waste Contract Ms. Karen Bostic, Assistant City Manager, presented the item. The City's contract with Republic Waste Services expires January 31, 2013. Council was advised that the current contract has a provision for two one -year extensions. Staff is requesting Council to provide direction on whether to extend the contract, negotiate a new contract with Republic or issue a Request for Proposals. Council was also asked to provide input on enhancements or improvements to the service levels provided. Council requested staff to provide information on solid waste and recycling contract prices for other cities, whether the type of recycling containers being used in other cities are predominately the rolling carts or the bins currently being used by North Richland Hills residents, the number of homes in North Richland Hills participating in the recycling program and whether Republic has seen an increase in the amount of recyclables picked up in North Richland Hills. The Council will make a decision on the contract after receiving from Staff the information requested. A.2 Public Safety Emergency Preparedness Jimmy Perdue, Director of Public Safety, presented a Power Point presentation updating the Council on the City's public safety emergency preparedness. Chief Perdue reviewed the statutory authority that allows the City to issue an emergency or disaster declaration, the City's authority during a declaration and the Mayor and Council's role during the declaration. The Mayor is designated as the City's Emergency Management Director (EMD) in accordance with state law and the City's Emergency Management Ordinance. The EMD designates the Emergency Management Coordinator (EMC) who is assigned and supervised as directed by the City Manager. With the recent retirement of the City's Emergency Management Coordinator, Chief Perdue advised that the duties of the EMC are currently assigned to Assistant Chief Marcum. The EMC position will remain open until the Fire Chief position is filled to allow the new Chief to provide input in the recruitment process. Chief Perdue reviewed the duties of the EMC. In response to a question from the Council regarding who would act as the EMD in the event the Mayor was unavailable, Council was advised the Mayor Pro Tern would be next in line. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551 Texas Government Code City Council Minutes April 9, 2012 Page 3 B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v City of North Richland Hills (No. 2011 - 000462 -1) B.2 Executive Session: Pursuant to Section 551.072 Texas Government to deliberate the purchase exchange lease or value of real property in the southeast and southwest quadrants of the City B.3 Executive Session: Pursuant to Section 551.087 Texas Government Code for Deliberation Regarding Economic Development to Discuss the Offer of Financial Incentive to Business Prospect which City is Conducting Economic Development Negotiations to have such Business in City Limits Mayor Trevino announced at 6:18 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.071 to consult with Attorney regarding pending litigation on 1) State of Texas v. City of North Richland Hills (No. 2011- 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1); and 2) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the southeast and southwest quadrants of the City; and 3) Section 551.087 for deliberation regarding economic development to discuss the offer of financial incentive to business prospect which City is conducting economic development negotiations to have such business in city limits. C.0 Adjournment Mayor Trevino announced at 6:57 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order April 9, 2012 at 7:05 p.m. ROLL CALL Present: Oscar Trevino Mayor City Council Minutes April 9, 2012 Page 4 Tim Barth Tito Rodriguez Vacant Tom Lombard David Whitson Scott Turnage Tim Welch Mayor Pro Tem, Council, Place 4 Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 Staff: Mark Hindman Jared Miller Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilman Rodriguez gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Rodriguez led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) - THE NORTH RICHLAND HILLS ANIMAL ADOPTION AND RESCUE'S PARTICIPATION IN THE ASPCA RACHEL RAY $1001K CHALLENGE Chun Mezger, Animal Center Supervisor, announced that the North Richland Hills Animal Adoption & Rescue Center is in the qualifying heat of the ASPCA Rachel Ray $100K Challenge. This challenge is an opportunity for animal shelters from across the country to bring awareness to pet adoption. The qualifying heat began at 11 a.m. on Thursday, April 5, 2012 and will run through 11 p.m. on Monday April 16, 2012. During this time, the center encourages the community to vote online for the North Richland Hills Animal Adoption & Rescue Center in order to qualify to the next round of the City Council Minutes April 9, 2012 Page 5 challenge. Voting is once per day at www.votetosavelives.org There will be several levels of prizes, from professional development, to most improved player and ultimately the grand prize of $100,000. A.4 CITIZENS PRESENTATION None. Mayor Pro Tem Barth recognized students in the audience from Ms. Laura Enlow's Texas Government class at Tarrant County College Northeast. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF MARCH 26, 2012 CITY COUNCIL MEETING COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. City Council Minutes April 9, 2012 Page 6 E.0 PUBLIC WORKS EA PW 2012 -007 APPROVE A UTILITY ASSEMBLY (820 -U- 0508 -0002) FOR THE CITY'S UTILITY RELOCATIONS AS PART OF THE NORTH TARRANT EXPRESS PROJECT APPROVED Greg Van Nieuwenhuize, Assistant Public Works Director summarized the item. Council is being asked to approve the necessary documents authorizing Bluebonnet Contractors (BBC), the construction arm of North Tarrant Express Mobility Partners (NTEMP), the developer of the North Tarrant Express Project (NTE), to relocate a portion of the City's public utility infrastructure (within the Loop 820 corridor) in order for the construction of the North Tarrant Express Project to continue to proceed. Presently, BBC is requesting that they be approved to relocate additional sanitary sewer infrastructure within the Loop 820 corridor. As this area is on the federal highway section of the project, the city will only be responsible for betterments to the construction - related costs for this relocation effort. The majority of the city's sanitary sewer infrastructure that is incorporated in this utility assembly is considered a betterment. The betterment portion of the work is the replacement of existing 21" DIA sanitary sewer with 27" DIA sanitary sewer in accordance with the city's Wastewater Master Plan. Presently, it is estimated that the costs to the City for this betterment work is $556,036.10. After the utilities are relocated and final costs known, BBC will invoice the city for the actual costs. There is sufficient funding to cover the city's share of this work. Staff recommends approval of the Utility Assembly (820 -U- 0508 -0002) for the city's utility relocations as part of the North Tarrant Express Project. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PW 2012 -007. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.0 GENERAL ITEMS F.1 PW 2012 -009 APPROVE THE ABANDONMENT OF A PORTION OF A UTILITY EASEMENT LOCATED WITHIN THE SMITHFIELD CORNERS ADDITION (BLOCK 1, City Council Minutes April 9, 2012 Page 7 LOT 1R) - ORDINANCE NO. 3194 APPROVED Mayor Trevino opened the Public Hearing and advised that Councilman Welch was the engineer of record for the project and would be abstaining from discussion and voting. An affidavit of disqualification has been completed by Councilman Welch and filed with the City Secretary stating the nature of the interest was he was engineer of record for the project. Councilman Welch left the Council Meeting at 7:16 p.m. Greg Van Nieuwenhuize, Assistant Public Works Director, summarized the item. Recently, Liberty Bank purchased Lot 1R of Block 1 of Smithfield Corners for a new branch location. In order for Lot 1 R to accommodate the proposed layout of the bank, an existing Utility Easement is being requested to be abandoned. Staff recommends approval of Ordinance No. 3194 abandoning a portion of an unneeded utility easement and authorize the City Manager to execute a quitclaim deed on behalf of the City. COUNCILMAN LOMBARD MOVED TO APPROVE PW 2012 -009; ORDINANCE NO. 3194. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0 -1, COUNCILMAN WELCH ABSTAINING. Councilman Welch returned to the Council dais at 7:18 p.m. F.2 GN 2012 -028 FY 2012 CLICK IT OR TICKET MOBILIZATION PROGRAM GRANT - RESOLUTION NO. 2012 -011 APPROVED Mike Hamlin, Assistant Police Chief, summarized the item. Item is to approve a resolution authorizing application for the Texas Department of Transportation's Click it or Ticket Mobilization Grant. The grant will reimburse law enforcement for overtime hours and mileage costs incurred while conducting occupant restraint use enforcement under the FY 2012 Texas Traffic Safety Program. The enforcement period of the grant is May 21 through June 3, 2012. Under the terms of the grant, the City agrees to fund overtime for additional enforcement targeting occupant restraint use during the Memorial Day Holiday period. The Police Department will seek reimbursement at the conclusion of the grant period. City Council Minutes April 9, 2012 Page 8 COUNCILMAN WHITSON MOVED TO APPROVE GN 2012 -028; RESOLUTION NO. 2012 -011. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.3 GN 2012 -029 AUTHORIZE CITY MANAGER TO EXECUTE EARNEST MONEY CONTRACT FOR SALE OF PROPERTY TO COOL RIVER HOLDINGS APPPOVPn Craig Hulse, Economic Development Director, summarized the item. The North Tarrant Express, a project that will double the lane capacity along IH Loop 820 by 2015, is forcing the City of North Richland Hills to make long term facility decisions. The increase in lane capacity has resulted in a loss of parking and accessibility to the current Parks Administration and Municipal Court facility. Understanding the necessity to relocate these City services, the opportunity now exists to sell portions of this City property to private commercial uses that coincide with the Council goals of 'Targeted Economic Development' and 'Quality Community Development & Revitalization'. This item is for the sale of a western portion of the property that is currently vacant and does not include the buildings where Parks Administration and Municipal Court continue to operate. Staff recommends authorizing the City Manager to execute a contract to sell 1.04 acres across Block 25 Lot 2A and Lot 1 R, Snow Heights Subdivision to Cool River Holdings, L.L.C. COUNCILMAN WELCH MOVED TO APPROVE GN 2012 -029 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT TO SELL 1.04 ACRES WITHIN BLOCK 25, LOT 2A AND LOT 1 R, SNOW HEIGHTS SUBDIVISION TO COOL RIVER HOLDINGS, LLC. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.4 GN 2012 -030 AUTHORIZE CITY MANAGER TO EXECUTE EARNEST MONEY CONTRACT FOR SALE OF PROPERTY TO GRIDIRON CAPITAL, LLC APPROVED Craig Hulse, Economic Development Director, summarized the item. This item is for the sale of a western portion of the property that is currently vacant and does not include the buildings where Parks Administration and Municipal Court continue to operate. Staff recommends authorizing the City Manager to execute a contract to sell 1.17 acres within Blk 25 Lot 2A, Snow Heights Subdivision to Gridiron Capital, L.L.C. City Council Minutes April 9, 2012 Page 9 The sale to Gridiron Capital L.L.C. is contingent upon the development of an In N Out Burger restaurant. COUNCILMAN WHITSON MOVED TO APPROVE GN 2012 -030 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR 1.17 ACRES WITHIN BLOCK 25, LOT 2A, SNOW HEIGHTS SUBDIVISION TO GRIDIRON CAPITAL, LLC. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.2 DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY IN THE SOUTHEAST AND SOUTHWEST QUADRANTS OF THE CITY ApPROVFn Craig Hulse, Economic Development Director, presented the item. The Task Force Committee recommended the North Hills Mall site as an option for the new city relocation facility site. Staff is recommending execution of a six month option agreement should the city choose to move forward with the purchase of 12 acres at the North Hills Mall site. COUNCILMAN WHITSON MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A SIX MONTH OPTION AGREEMENT TO PURCHASE UP TO 12 ACRES AT THE FORMER NORTH HILLS MALL SITE. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. B.3 DELIBERATION REGARDING ECONOMIC DEVELOPMENT TO DISCUSS THE OFFER OF FINANCIAL INCENTIVE TO BUSINESS PROSPECT WHICH CITY IS CONDUCTING ECONOMIC DEVELOPMENT NEGOTIATIONS TO HAVE SUCH BUSINESS IN CITY LIMITS APPROVED Craig Hulse, Economic Development Director, presented the item. An Economic Development Agreement currently exists between the city and Gridiron Capital L.L.C. City Council Minutes April 9, 2012 Page 10 on approximately 7.33 acres of city owned property on the southeast corner of Rufe Snow and NE Loop 820. With the recent approvals to authorize the City Manager to sell properties in the western portion, staff recommends Council approve the execution of a revised Economic Development Agreement with Gridiron Capital L.L.C. for the remaining 0.9 acres of property for potential economic development. COUNCILMAN BARTH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A REVISED ECONOMIC DEVELOPMENT AGREEMENT WITH GRIDIRON CAPITAL L.L.C. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the following announcements The City of North Richland Hills is holding Town Hall Meetings throughout the community to inform voters about the May 12th bond election. Upcoming meeting times and locations are shown on the screen. These meetings are open to all interested residents. For more information, please call 817 - 427 -6003 or visit the city's website at www. n rhtx. com On Saturday, April 14th residents can get rid of unwanted bulky items during the annual Spring Community Cleanup. Items can be dropped off from 9 a.m. to noon at the Tarrant County College Northeast Campus in Parking Lot E.1 by the tennis courts. Proof of residency must be presented. For more details, please call 817 - 427 -6663. Join Mayor Trevino on a path to better health by participating in his 5k Walk on Saturday, April 21st. The Mayor's Fun Walk will begin at 9:00 a.m. at the new NRH Centre and is free for all ages. For more information, please contact the Parks & Recreation Department at 817 - 427 -6620. Kudos Korner - Caroline Waggoner, Scott Walker and Danny King, Public Works Department. A resident sent a letter expressing thanks for the help that Caroline, Scott and Danny provided after a street contractor damaged his property. These employees expressed genuine concern for the citizens of NRH and their efforts went way beyond what he expected. They are great representatives for the city and should be recognized with a special thank you, the resident said. City Council Minutes April 9, 2012 Page 11 Mark Hindman, City Manager, welcomed employee Teri McDonald, Network Analyst, who recently returned back to work. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:36 p.m. Oscar revino — M r 0 H Lq Mcia Hetson, C. to_Secretary