The URL can be used to link to this page

Home My WebLink AboutCC 2012-07-23 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JULY 23, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 23 t day of July 2012 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tom Lombard Tito Rodriguez Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Staff Members Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Kristin Weegar John Pitstick Larry Koonce Greg VanNieuwenhuize Stacy Udoni Eva Ramirez Craig Hulse Thomas Powell Antonio Evangelista Debbie York Kirk Marcum Call to Order Mayor Mayor Pro Tem, Council, Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Assistant Public Works Director Public Works Management Assistant Purchasing Buyer Economic Development Director Fleet Services Director Iron Horse Golf Course General Manager Neighborhood Services Assistant Director Interim Fire Chief Mayor Trevino called the work session to order at 6:30 p.m. A.0 Discuss Items from Regular City Council Meeting City Council Minutes July 23, 2012 Page 2 Council had a few questions regarding Items F.1 Lease purchase agreement for Club Car golf carts and F.2 Lease agreement for VISAGE GPS system, both for Iron Horse Golf Course. Questions raised were difference between golf carts currently in use and the Club Car golf cart being proposed, cost of the GPS system and advantages of having a GPS system. Thomas Powell, Fleet Services Director explained that the monthly golf cart payment was less than the current lease payment, the golf cart also has a more attractive styling, full wrap bumpers, and a heavier suspension system than the current carts and are the cart of choice for the VISAGE GPS system. Mr. Powell explained the advantages of the VISAGE GPS system. Advantages include: • Two modes of operation: one for the player, and one for the golf course staff • Player mode: shows the complete layout of the current hole including all hazards, creeks, bunkers, and the green configuration, shows the distance to the hole from wherever the cart is located, and shows yardage distance • Staff mode: allows staff to monitor the location and speed of play of every golf cart on the property, staff has full control of the golf cart at all times, the system can send automatic notification, and staff can send a wide range of messages including weather alerts • Mapping system can help to increase revenue by speeding up the round of play • Can be integrated with the Club Car Precedent golf cart being proposed • System can monitor the battery charge condition, can program speed of the golf cart for downhill or tight curves situations, can program the cart to stop if the cart is off the path, near creeks or in restricted areas • System has marketing /advertising capabilities for city use or could be sold to area businesses Antonio Evangelista, Iron Horse Golf Course General Manager explained that the only additional costs would be for GPS mapping in the event the golf course layout changed or for intentional damage to the display units. The cost of the VISAGE GPS system has been included in the 2012 -2013 Iron Horse budget. The monthly expenditure will be offset by an average $2 per round cost increase. A.1 Municipal Complex Oversight Committee Mark Hindman, City Manager, summarized the item. Prior to the bond election in May, information was provided to the community to educate them about the bond proposal. In both presentations and literature it was proposed that an oversight committee, made up of citizens and elected officials, be formed to provide oversight over the construction of the new municipal complex. With approval of the 2012 Bond Proposition and with design of the complex in its initial phase, it is now time to start forming this committee. City Council Minutes July 23, 2012 Page 3 Mayor Trevino advised that this was an exciting project and wanted to make sure the members elected to the committee had the understanding of what NRH is and bring that NRH brand to the new complex. Mayor Trevino advised that he would like for some of the members of the Bond Committee continue to help with the Oversight Committee. Mayor Trevino recommended the following be considered for the committee: Steve Koons, Jay Bruner, Janet Golightly, Whitney Harding, Mayor Pro Tern Lombard, Councilman Turnage and Councilman Welch as chair. Council concurred with the names and moving forward with the committee. Mr. Hindman advised that the item would be on the next Council meeting agenda for approval. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551 Texas Government Code No items for this category. C.0 Adjournment Mayor Trevino announced at 6:46 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order July 23, 2012 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Tom Lombard Tito Rodriguez Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council, Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Council Minutes July 23, 2012 Page 4 Staff: Mark Hindman Jared Miller Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. Mayor Trevino announced that the recipient for Citizens Meritorious Act Award was running late so Item A.3 would be postponed until he arrived. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) - PRESENTATION OF CITIZENS MERITORIOUS ACT AWARD TO KYLE GONZALEZ PRESENTED BY MAYOR TREVINO Item presented after F.2 (General Items) below. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes July 23, 2012 Page 5 None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JULY 9, 2012 CITY COUNCIL MEETING B.2 GN 2012 -060 CONSIDER APPROVAL OF A "TEMPORARY LICENSE AGREEMENT FOR WATER LINE PLACEMENT & DAMAGE RELEASE" WITH CHESAPEAKE OPERATING, INC. FOR THE TEMPORARY PLACEMENT OF WATER LINES WITHIN PUBLIC RIGHT -OF -WAY B.3 PW 2012 -021 APPROVE THE RELEASE OF A WATER LINE EASEMENT LOCATED WITHIN LOT 9R OF BLOCK 29 OF THE RICHLAND TERRACE ADDITION - ORDINANCE NO. 3210 B.4 GN 2012 -063 CONSIDER ACCEPTANCE OF THE 2011 URBAN AREA SECURITY INITIATIVE (UASI) GRANT IN THE AMOUNT OF $27,812.00 FOR URBAN SEARCH AND RESCUE TRAINING COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION.. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS City Council Minutes July 23, 2012 Page 6 No items for this category. F.0 GENERAL ITEMS F.1 PU 2012 -018 APPROVE LEASE PURCHASE AGREEMENT FOR CLUB CAR GOLF CARTS AT THE IRON HORSE GOLF COURSE APPROVED Thomas Powell, Fleet Services Director, presented the item. The item is to consider approval of a lease purchase agreement for Club Car golf carts at Iron Horse Golf Course. The City of North Richland Hills is a member of several inter -local groups and utilizes existing contracts with vendors through the Local Government Purchasing Cooperatives. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Club Car has submitted a lease purchase proposal from the Texas BuyBoard contract #373 -11. Staff recommends the Club Car golf carts and the 48 month lease purchase agreement. MAYOR PRO TEM LOMBARD MOVED TO APPROVE PU 2012 -018; THE LEASE PURCHASE FOR CLUB CAR GOLF CARTS. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 PU 2012 -019 APPROVE LEASE AGREEMENT FOR VISAGE GPS SYSTEM AT THE IRON HORSE GOLF COURSE APPROVED Thomas Powell, Fleet Services Director, presented the item. The item is to consider approval of a 48 month lease purchase agreement for VISAGE GPS System at Iron Horse Golf Course. The golf course currently does not have a GPS golf course map system with display units installed in the golf carts. The City of North Richland Hills is a member of several inter -local groups and has utilized existing contracts with vendors through the Local Government Purchasing Cooperatives. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Club Car has submitted a lease proposal based on the City of Tucson /National IPA contract #084070 -01. The proposal is for a 48 month lease for 84 golf carts and two currently owned beverage carts. The cost of $50 per month per display unit includes the installation of all equipment, software, and software maintenance and updates for the entire lease City Council Minutes July 23, 2012 Page 7 period. The only additional costs would be for GPS mapping in the event the golf course layout changed or for intentional damage to the display units. The cost of the VISAGE GPS system has been included in the 2012 -13 Iron Horse budget. The monthly expenditure will be offset by an average $2 per round cost increase. The cost per round will still be less or comparable to area golf courses. This type of system adds value for the golfer, allows staff to better manage the golf carts, and has advertising and marketing capabilities. Staff recommends the VISAGE GPS system and the 48 month lease which runs concurrently with the Club Car golf cart lease. COUNCILMAN TURNAGE MOVED TO APPROVE PU 2012 -019, THE LEASE AGREEMENT FOR THE VISAGE GPS SYSTEM. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) - PRESENTATION OF CITIZENS MERITORIOUS ACT AWARD TO KYLE GONZALEZ PRESENTED BY MAYOR TREVINO Mayor Trevino and Councilwoman Wright Oujesky presented to Kyle Gonzalez the Citizens Meritorious Act Award for his honesty, integrity and high moral values. Mr. Gonzalez, an employee for Sam's Club in North Richland Hills found a bank bag in the parking lot containing $9,500 and turned it in to the store manager. His action resulted in the money being returned to its rightful owner. F.3 GN 2012 -061 AUTHORIZE EARLY RETIREMENT OF JP MORGAN CHASE CAPITAL LEASE PURCHASE OF CARDIO FITNESS EQUIPMENT APPROVED Larry Koonce, Finance Director, summarized the item. Staff is requesting authorization to fully retire the debt associated with the lease purchase contract for the acquisition of cardio fitness equipment for the NRH Centre. At the time of the lease purchase, the City levels of anticipated tax exempt debt issuances for calendar year 2012 were under $10,000,000. Since the signing of the lease, the voters of City of North Richland Hills approved the 2012 General Obligation Bonds. The City is now planning to issue over $10,000,000 in bonds in calendar year 2012. City staff requests authorization to pay off the balance of the lease purchase to keep the city in compliance with tax exempt financing laws and statues. The total retirement of debt will be $351,659.24. The NRH Centre operation anticipates having sufficient funding to cover this transaction. The City will realize interest savings totaling $6,956.83 because of the early retirement of the debt. City Council Minutes July 23, 2012 Page 8 MAYOR PRO TEM LOMBARD MOVED TO APPROVE GN 2012 -061; TO AUTHORIZE THE EARLY TERMINATION AND PAYMENT TO RETIRE JP MORGAN CHASE CAPITAL LEASE. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.4 GN 2012 -062 APPROVE THE ABANDONMENT OF A PORTION OF PROPERTY PREVIOUSLY DEDICATED TO THE CITY - ORDINANCE NO. 3209 APPROVED John Pitstick, Planning and Development Director, summarized the item. The City is being asked to approve Ordinance No. 3209 which abandons a portion (0.198 acres) of property that was previously dedicated as part of the Little Bear Creek Corridor that is no longer needed and is being platted into the Thornbridge West subdivision. COUNCILMAN WELCH MOVED TO APPROVE ORDINANCE NO. 3209. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.5 PU 2012 -020 AWARD BID NO. 12 -028 FOR ENERGY EFFICIENCY CONTRACTOR SERVICES APPROVED Debbie York, Neighborhood Services Assistant Director, presented the item. The City of North Richland Hills has been allocated $200,000 in funding from two utility companies to provide income eligible North Richland Hills residents with energy efficiency upgrades to their homes free of charge. The Energy Efficiency Contractor Services will complete the assessments of work needed to make the homes more energy efficient as well as perform the installation of the energy efficiency measures. The City requested bids in accordance with city policy and bid proposals were received from five firms. A Review Committee has evaluated the bid proposals and checked references. Staff recommends awarding this contract to the lowest bidder Sustainable Services, LLC in an amount not to exceed $185,000 as the best value for the city. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2012 -020. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes July 23, 2012 Page 9 Mayor Pro Tem Lombard recognized Boy Scout Luke Dinkel with Troop 86 in attendance. F.6 GN 2012 -065 APPOINTMENTS TO BOARDS & COMMISSIONS - PLACE 4 APPROVED Patricia Hutson, City Secretary, summarized the item. The terms of office for the individuals serving in the Place 4 positions on the Boards and Commissions listed below have expired. Chapter 2, Article III, Section 2 -121c of the Code of Ordinances states that the City Council will act upon Council member nominations for these boards. Councilman Barth is submitting the following nominations for Council's consideration: • Keep North Richland Hills Beautiful Commission Doris Tipps • Library Board Kay Schmidt • Park and Recreation Board Marlin Miller • Planning & Zoning Commission/ Capital Improvement Advisory Committee Randy Shiflet • Substandard Building Board Philip E. Orr, Jr. • Board of Adjustment Fonda Kunkel The terms of office for all of the above nominations will expire June 30, 2014. MAYOR PRO TEM LOMBARD MOVED To APPROVE THE REAPPOINTMENTS TO PLACE 4 AS PRESENTED. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.7 GN 2012 -064 APPOINTMENTS TO RED LIGHT CAMERA ADVISORY COMMITTEE (MAYOR & PLACE 4 APPOINTMENTS) APPROVED Patricia Hutson, City Secretary, summarized the item. In accordance with State Law and Article X of Chapter 54 of the North Richland Hills Code or Ordinances, the Mayor and each member of Council is required annually to appoint an individual to serve on the Red Light Camera Advisory Committee. At the July 9 Council meeting, six individuals were nominated and approved by Council for appointment to the Committee. The two remaining appointments, Mayor Trevino's and Councilman Barth's (Place 4), were to be submitted to Council for approval at a future meeting. At this time, Mayor City Council Minutes July 23, 2012 Page 10 Trevino and Councilman Barth are requesting Council approve their nominations to the Committee. Mayor Trevino Jimmy (Jim) Bowen Councilman Barth Steve Koons COUNCILMAN BARTH MOVED To APPROVE THE APPOINTMENTS TO THE RED LIGHT CAMERA ADVISORY COMMITTEE. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA None. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Wright Oujesky made the following announcements The runoff election for the 2012 Democratic and Republican Primaries will be held on July 31st. Early voting will take place July 23rd through 27th at the former Recreation Center, located at 6720 Northeast Loop 820. The runoff election is being conducted by the Tarrant County Elections Office. For a list of early voting times or to view a sample ballot, visit the Tarrant County Elections website or call 817 - 831 -8683. Keep NRH Beautiful is accepting entries for the "I Dig My Garden" Photo Contest until July 31st. Entry forms are available on the city's website and at City Hall. Winning photos will be displayed online and the winner will receive a $25 gift card from a local nursery. For more details, please call 817 - 427 -6650. NRH2O is getting ready for the new school year by hosting a school supply drive August 5th through the 11th. Guests will receive $5 off General Admission when they donate 5 school supply items. This offer is not valid with any other discounts or offers, City Council Minutes July 23, 2012 Page 11 including the NRH resident discount. School supplies will be donated to the Birdville PTA. For more details, visit nrh2o.com or call 817 - 427 -6500. Kudos Korner - Debbie York of the Neighborhood Services Department. A resident called to thank Debbie for helping get her roof repaired. The resident now stays dry when it rains. She said she is thankful for city employees such as Debbie who truly care about the older residents in the community. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:53 p. ,,�0 1C, H zq �'��,,,� Oscar no — Mayor �i GAT T: , City Secretary