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Home My WebLink AboutCC 2012-08-13 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — AUGUST 13, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 13 day of August 2012 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tom Lombard Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Staff Members: Absent: Mark Hindman Jared Miller Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mary Peters Kristin Weegar John Pitstick Larry Koonce Eva Ramirez Greg VanNieuwenhuize Stacey Udoni Jimmy Cates Boe Blankenship Andy Kancel Mark Mills Craig Hulse Tito Rodriguez Tim Welch Call to Order Mayor Mayor Pro Tern, Council, Place 3 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Public Information Officer Assistant to City Manager Director of Planning & Development Finance Director Purchasing Buyer City Engineer Public Works Management Assistant Public Works Operations Manager Public Works Streets Superintendent Assistant Police Chief Budget Director Economic Development Director Council, Place 1 Council, Place 7 Mayor Trevino called the work session to order at 6:30 p.m. A.0 Discuss Items from Regular City Council Meetinq City Council Minutes August 13, 2012 Page 2 There were no questions from the Council. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551 Texas Government Code No items for this category. C.0 Adjournment Mayor Trevino announced at 6:31 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order August 13, 2012 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Tom Lombard Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Staff: Mark Hindman Jared Miller Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 3 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 (present at 7:28 p.m.) City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney City Council Minutes August 13, 2012 Page 3 Absent: Tito Rodriguez Council, Place 1 A.1 INVOCATION Mayor Pro Tern Lombard gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tern Lombard led the pledge of allegiance. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JULY 23, 2012 CITY COUNCIL MEETING B.2 PU 2012 -021 AUTHORIZE INTER -LOCAL PURCHASING AGREEMENT WITH THE CITY OF GRAND PRAIRIE B.3 PU 2012 -022 AUTHORIZE INTER -LOCAL PURCHASING AGREEMENT WITH THE CITY OF COPPERAS COVE City Council Minutes August 13, 2012 Page 4 B.4 FP 2012 -06 CONSIDERATION OF A REQUEST FROM THE INTERNATIONAL UNION OF OPERATING ENGINEERS FOR A FINAL PLAT OF LOT 3, BLOCK 4, J. L. AUTREY ADDITION LOCATED ON 1.741 ACRES AT 4025 RUFE SNOW DRIVE COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. C.0 PUBLIC HEARINGS C.1 ZC 2012 -09 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR A REDEVELOPMENT PLANNED DEVELOPMENT (RD -PD) ON 3.11 ACRES AT THE SOUTHEAST CORNER OF NE LOOP 820 AND RUFE SNOW DRIVE - ORDINANCE NO. 3214 APPROVED Mayor Trevino opened the public hearing and called on John Pitstick to present the item. John Pitstick, Planning and Development Director, summarized the item. North Richland Hills city staff is requesting a zoning change from CS Community Services to RD -PD Redevelopment Planned Development on 3.11 acres owned by the City of North Richland Hills at the southeast corner of Rufe Snow Drive and NE Loop 820. The purpose of the request is to zone the property to accommodate three quality quick - service restaurant pad sites and provide development regulations that will ensure a more comprehensively planned and higher - quality development. The Planning & Zoning Commission recommended approval by 6 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE ORDINANCE NO 3214, ZC 2012 -09. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. City Council Minutes August 13, 2012 Page 5 C.2 ZC 2012 -08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DUSTIN AUSTIN FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R -2 SINGLE FAMILY ON 2.358 ACRES IN THE STEPHEN RICHARDSON SURVEY, ABS. NO. 1266 AT 8801 RUMFIELD RD. - ORDINANCE NO. 3213 APPROVED Mayor Trevino opened the public hearing and called on the applicant to come forward and present the case. Dustin Austin, 6505 Rock Spring Drive, NRH, came forward. Mr. Austin explained that this was a zoning change request from AG to R -2, so that a small subdivision of five lots could be developed. John Pitstick, Planning and Development Director, summarized the item. On behalf of property owners O.G. and Linda Tobias, Our Country Homes is requesting approval of a zoning change from AG Agricultural to R -2 Single Family for a small residential subdivision of five lots on 2.358 acres located at 8801 Rumfield Road. This parcel is currently unplatted and described as Tract 18 of the Stephen Richardson Survey, Abstract No. 1266. A preliminary plat was approved by the Planning & Zoning Commission and the Final Plat for "Lots 6 -10, Block 1, Taylor's Place" is being considered by City Council in conjunction with this zoning change request. "Taylor's Place" is a subdivision of 5 lots already platted to the north of this property. The Planning & Zoning Commission recommended approval by a 6 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM LOMBARD MOVED To APPROVE ORDINANCE No 3213, ZC 2012 -08. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 City Council Minutes August 13, 2012 Page 6 FP 2012 -07 CONSIDER A REQUEST FROM DUSTIN AUSTIN FOR A FINAL PLAT OF LOTS 6 -10, BLOCK 1, TAYLOR'S PLACE ADDITION LOCATED ON 2.358 ACRES AT 8801 RUMFIELD RD. APPROVED John Pitstick, Planning and Development Director, presented the item. On behalf of property owners O.G. and Linda Tobias, Our Country Homes is requesting approval of a final plat for a small residential subdivision of five lots on 2.358 acres located at 8801 Rumfield Road. The public improvements necessary for the subdivision include the installation of water and sanitary sewer facilities. In addition, the subdivision will have an impact on the existing public right -of -way and the developer will be responsible for the dedication of the additional right of way. A rough proportionality amount of $7,185.00 to the proposed subdivision has been determined. The developer will be required to either construct the required improvements (per current minimum City standards) or assume 100% of the amount $7,185.00 required for such infrastructure improvements. The Planning & Zoning Commission recommended approval by a 6 -0 vote. COUNCILMAN BARTH MOVED TO APPROVE FP 2012 -07. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. D.2 FP 2012 -04 CONSIDER A REQUEST FROM ARCADIA LAND PARTNERS 25, LTD FOR A FINAL PLAT OF ICE HOUSE DRIVE LOCATED ON 2.32 ACRES IN THE TANDY K. MARTIN SURVEY, ABS. NO. 1055 AND THE LANDON C. WALKER SURVEY, ABS. NO. 1652 APPROVED Mayor Trevino called on the applicant to come forward and present the item. Lucien Gehrig, JBI Partners, 16301 Corum Drive, Addison, TX came forward as the Civil Engineer for the project proposing a final plat for the right -of -way of Ice House Drive. It will be a 64 ft. wide right -of -way with a 38 ft. street section of two travel lanes with parallel parking on each side. This is being built in conjunction with a multi - family site on the northeast corner of the plat. A right -of -way is also being dedicated for the existing alley on the west side of the sports center. It is currently in a street easement consisting of a minimum 30 ft. width right -of -way. The alley is proposed to be improved to meet current fire lane and thoroughfare standards. Ice House Drive will be extended from the NYTEX Sports Center up to Mid Cities Blvd. City Council Minutes August 13, 2012 Page 7 John Pitstick, Planning and Development Director, presented the item. Arcadia Land Partners 25, LTD is requesting approval of a final plat for the purpose of dedicating a new 1,400 linear foot section of "Ice House Drive" as a 64' public right -of -way. The new section would connect the existing Ice House Drive —which terminates just southwest of the NYTEX Sports Center —to Mid - Cities Blvd and eliminate the need for the unimproved, undedicated Cardinal Lane in the area. The dedication is consistent with the Town Center Regulating & Thoroughfare Plan which shows a "ST- 64 -38" in a similar alignment and location. The total acreage of the dedication is 2.320 acres. The new street will create a new "Neighborhood Center" block and accommodate the new 260 -unit "Enclave" multi - family development currently under Site Plan review by the Development Review Committee (DRC). The Planning & Zoning Commission recommended approval by 6 -0 vote. COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE FP 2012 -04. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. E.0 PUBLIC WORKS No items for this category. Mayor Trevino announced that Councilman Welch was running late and had requested that Items F.1 and F.2 be postponed until he arrived. F.0 GENERAL ITEMS F.1 GN 2012 -068 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3211 AUTHORIZING THE ISSUANCE OF $5,660,000 "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2012" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO Items F.1 and F.2 presented after F.5 below. F.2 GN 2012 -068 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3211 AUTHORIZING THE ISSUANCE OF $5,660,000 "CITY OF NORTH RICHLAND City Council Minutes August 13, 2012 Page 8 HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2012" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO Items F.1 and F.2 presented after F.5 below. F.3 PU 2012 -023 AWARD OF CONTRACT TO JEFF EUBANK ROOFING CO., IN THE AMOUNT OF $67,050 FOR THE CONSTRUCTION OF THE RICHLAND TENNIS CENTER ROOF REPAIR PROJECT APPROVED Vickie Loftice, Managing Director, summarized the item. Council is being asked to award a contract to Jeff Eubank Roofing, Inc. for the repairs to the Richland Tennis Center building roof. The City requested competitive sealed proposals from contractors that included a basic proposal bid amount and three alternate proposals which were included to determine the value of specific project elements and assist in developing a construction contract within available funding. Alternate proposals included: No. 1 - Replacing roof drain assemblies with cast iron assemblies. No. 2 - Install an additional single -ply system on top of the existing metal barrel roof. No. 3 - Removal and new installation of sealant joints at base of wall. The city received three proposals that were reviewed and evaluated by the city's selection committee. The committee is recommending award of contract to Jeff Eubank Roofing, Inc. for the base proposal and alternates No.1 and No. 3 for a total cost of $67,050. MAYOR PRO TEM LOMBARD MOVED TO APPROVE PU 2012 -023.. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. F.4 GN 2012 -066 SETTING THE DATE FOR PUBLIC HEARINGS FOR 2012 -13 CITY BUDGET, PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION AND CRIME CONTROL AND PREVENTION DISTRICT BUDGETS APPROVED Mark Mills, Budget Director, presented the item. It is necessary for City Council to set public hearings on the proposed annual 2012 -2013 City Budget, proposed projects and City Council Minutes August 13, 2012 Page 9 operations of the Park and Recreation Facilities Development Corporation, and the Crime Control and Prevention District budgets. A published notice will be required for each public hearing per the City Charter and State law. Each hearing is set for August 27, 2012 beginning at 6:15 p.m. for the Park and Recreation Facilities Development Corporation, 6:30 p.m. for the Crime Control and Prevention District, and 7:00 p.m. for the proposed annual City Budget. Councilman Welch arrived at 7:28 p.m. COUNCILMAN TURNAGE MOVED TO APPROVE GN 2012 -066 SETTING THE DATE FOR THE PUBLIC HEARINGS ON THE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION AT 6:15 P.M., THE CRIME CONTROL AND PREVENTION DISTRICT AT 6:30 P.M., AND THE ANNUAL CITY BUDGET AT 7:00 P.M. ON AUGUST 27, 2012. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.5 GN 2012 -067 SETTING THE DATE FOR TAX RATE PUBLIC HEARINGS AND VOTE ON PLACING THE TAX RATE ADOPTION ON THE AGENDA OF THE SEPTEMBER 10, 2012 CITY COUNCIL MEETING APPROVED Mark Mills, Budget Director, presented the item. In follow up to the 2012 -2013 Budget Work Session, it is necessary to begin the notice and public hearing procedures to establish a tax rate for the next fiscal year in accordance with the City Charter and State law. This is a 4¢ increase in the prior year tax rate of 57¢ per $100 of taxable valuation. This increase is directly attributable to the bond election held in May 2012 during which voters approved the issuance of general obligation debt for the construction of a new municipal complex. Per Section 26.05(d) of the Tax Code, Council cannot adopt a tax rate that exceeds the lower of the rollback tax rate or the effective tax rate until two public hearings have been held on that tax rate. The City of North Richland Hills' proposed tax rate of 610 is above the effective tax rate of 55.9888¢, but remains below the projected rollback rate of 62.2937¢. As a result, the City of North Richland Hills is required to conduct two public hearings prior to the adoption of the tax rate. State law also requires that the City Council vote to place the adoption of the tax rate on a future Council Agenda as an action item. The date for this vote is planned for September 10, 2012. MAYOR PRO TEM LOMBARD MOVED TO APPROVE GN 2012 -067, TO SET MONDAY, AUGUST 27, 2012 AND THURSDAY, AUGUST 30, 2012 AS THE DATES FOR PUBLIC HEARINGS ON THE PROPOSED TAX RATE OF 610 PER $100 OF TAXABLE VALUATION AND TO PLACE THE ADOPTION City Council Minutes August 13, 2012 Page 10 OF THIS TAX RATE ON THE SEPTEMBER 10, 2012 COUNCIL AGENDA. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.1 GN 2012 -068 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3211 AUTHORIZING THE ISSUANCE OF $5,660,000 "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2012" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO APPROVED Councilman Turnage left the Council dais at 7:32 p.m. and Mayor Trevino announced that Councilman Turnage would be abstaining from discussion and vote on Item F.1 due to his spouse being employed by Frost National Bank. An affidavit of disqualification has been completed by Councilman Turnage and filed with the City Secretary stating the nature of the interest was his spouse is an executive officer with Frost National Bank. Larry Koonce, Finance Director, summarized the item. On June 25th, City Council authorized the City Secretary to publish a notice in a newspaper of general circulation of the intent of the city to issue Certificates of Obligation. Notices were published in accordance with State law. Council is being asked to consider the sale of $5,660,000 of Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation (C.O.$) for sanitary sewer replacement, sanitary sewer system rehabilitation, telemetric water meter replacement, water main and valve work and drainage improvements. The city received Certificates of Obligation ratings from both Moody's Investors Service and Standard and Poor's. Moody's has reaffirmed the City's credit rating of Aa2. Standard and Poor's has reaffirmed the City's credit rating of AA +. The City Council is requested to approve Ordinance No. 3211 authorizing the issuance of "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 2012 "; approving and authorizing the execution of a Paying Agent/Registrar Agreement and a Purchase Contract in relation to such Certificates and the approval and distribution of a Preliminary Official Statement and an Official Statement. Mr. Koonce introduced David Medanich, First Southwest Company, Financial Advisory firm. Mr. Medanich gave a brief summary on the bid process and the bid packet. The lowest bonds were offered by Frost National Bank at a true interest cost of 2.642529% City Council Minutes August 13, 2012 Page 11 for the Tax and Waterworks and Sewer System Revenue Certificates of Obligation, Series 2012. COUNCILMAN WELCH MOVED TO ADOPT ORDINANCE NO. 3211 AUTHORIZING THE ISSUANCE OF CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2012, APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT /REGISTRAR AGREEMENT AND A PURCHASE CONTRACT IN RELATION TO SUCH CERTIFICATES AND THE APPROVAL AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -1, COUNCILMAN TURNAGE ABSTAINING. Councilman Turnage returned to the Council dais at 7:36 p.m. F.2 GN 2012 -069 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3212 AUTHORIZING THE ISSUANCE OF $26,085,000 "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2012" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO APPROVED Larry Koonce, Finance Director, summarized the item. A bond sale was scheduled for Monday, August 13, 2012 and included $1,085,000 authorized by the voters in the 2003 bond election for the Meadowview Estates channel drainage improvements and $25,000,000 authorized by the voters in the 2012 bond election for the Municipal Facilities Complex. Mr. Koonce introduced Mr. David Medanich with First Southwest Company, Financial Advisory Firm. Mr. Medanich explained that the City received General Obligations Bond Ratings from both Moody's Investors Service and Standard and Poor's. Moody's has reaffirmed the City's Aa2 rating and Standard and Poor's has reaffirmed the City's AA+ rating. Mr. Medanich gave a brief summary on the bid process and the bid packets.. The lowest bonds were offered by Citigroup Global Markets, Inc. at a true cost of 2.696759% for General Obligation Bonds, Series 2012. MAYOR PRO TEM LOMBARD MOVED TO ACCEPT THE LOW BID RELATING TO $26,085,000 CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2012 AND ADOPT ORDINANCE NO. 3212 AUTHORIZING THE ISSUANCE OF SUCH BONDS. COUNCILMAN TURNAGE SECONDED THE MOTION. City Council Minutes August 13, 2012 Page 12 MOTION TO APPROVE CARRIED 6 -0. F.6 GN 2012 -070 APPOINTMENTS TO MUNICIPAL COMPLEX OVERSIGHT COMMITTEE APPROVED Mark Hindman, City Manager, summarized the item. The Municipal Complex Oversight Committee will serve as a liaison between the residents of North Richland Hills and the City Council in matters regarding the development of the new Municipal Complex that was approved in the May 12, 2012 bond election. It is the charge of this committee to provide broad oversight over the construction of the new Municipal Complex in order to ensure that the completed project is consistent with the intent of the voters who approved it. The following seven (7) individuals have been nominated by Council for appointment to the Municipal Complex Oversight Committee: 1. Scott Turnage 2. Tom Lombard 3. Tim Welch 4. Steve Koons 5. Janet Golightly 6. Whitney Harding 7. Jay Bruner COUNCILMAN WHITSON MOVED TO APPROVE GN 2012 -070, THE APPOINTMENTS TO THE MUNICIPAL COMPLEX OVERSIGHT COMMITTEE. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS City Council Minutes August 13, 2012 Page 13 H.1 ANNOUCEMENTS Councilman Barth made the following announcements With the number of West Nile Virus cases on the rise in Tarrant County, the city reminds all residents of the 4 Ds: • DRAIN standing water in your yard and neighborhood; • Avoid outdoor activities during DUSK and DAWN is when mosquitoes are most active; • DRESS in long- sleeved shirts and pants when outdoors; • Use insect repellant with DEET. For more information, visit the city's website at www.nrhtx.com. To help in the fight against Heart Disease, the City of North Richland Hills invites everyone to participate in the 2012 Tarrant County Heart Walk benefiting the American Heart Association. The Heart Walk will be held Saturday, September 8th starting at 8:30 a.m. at the Fort Worth Stockyards. To register or get more information, visit www.tarrantcountyheartwalk.org. Kudos Korner - Teresa Koontz of the Planning & Development Department. A new business owner sent a letter of appreciation for the assistance Teresa provided him during the permitting process. "Her attention to detail and her ability to assist with ease made my job so much easier. Thank you for having such a great employee," the letter stated. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:48 � 0_) \C,FI1j(igf�,iq,��/ Oi� Trevino — Mayor reta ry