HomeMy WebLinkAboutCC 2012-10-08 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 — OCTOBER 8, 2012
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
8 th day of October 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino Mayor
Tom Lombard Mayor Pro Tern, Council, Place 3
Tito Rodriguez Council, Place 1
Rita Wright Oujesky Council, Place 2
Tim Barth Council, Place 4
David Whitson Council, Place 5
Staff Members: Mark Hindman City Manager
Jared Miller Assistant City Manager
Karen Bostic Assistant City Manager
Jimmy Perdue Director of Public Safety
Mike Curtis Managing Director
Vickie Loftice Managing Director
Patricia Hutson City Secretary
Monica Solko Assistant City Secretary
Cara White City Attorney
Mary Peters Public Information Officer
Kristin Weegar Assistant to City Manager
John Pitstick Director of Planning & Development
Larry Koonce Finance Director
Stan Tinney Fire Chief
Chris Amarante Director of Facilities & Construction
JoAnn Stout Neighborhood Services Director
Craig Hulse Economic Development Director
Greg VanNieuwenhuize Engineer
Mike Hamlin Assistant Police Chief
Don Wertzberger Project Manager
Eva Ramirez Buyer
Chun Mezger Humane Services Supervisor
Stacey Udoni Public Works Management Assistant
Absent: Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Call to Order
City Council Minutes
October 8, 2012
Page 2
Mayor Trevino called the work session to order at 6:00 p.m.
A.0 Discuss Items from Regular City Council Meeting
Agenda Item C.3, ZC 2012 -10 — Councilman Whitson questioned if there was a
timetable for the home additions and removal of the barn and associated structures.
Staff explained it was a straight zoning request.
A.1 Discuss the Scheduling of the November and December Council Meetings
Patricia Hutson, City Secretary, advised Staff was seeking direction from Council on
rescheduling or cancelling the second council meetings in November and December
due to the Thanksgiving and Christmas holidays. The consensus of Council was to
cancel the meetings and if unexpected business arises requiring a second meeting,
Staff will schedule a special meeting.
A.2 New Marketing Material for the Northeast Transportation Services
Kristin Weegar, Assistant to the City Manager, discussed the services provided by
Northeast Transportation Services (NETS) and its associated partnership between the
cities of Bedford, Euless, Grapevine, Haltom City, Hurst, Keller and North Richland Hills
and its partnership with the Fort Worth Transportation Authority and Catholic Charities.
NETS recently completed a new marketing campaign using funds awarded from Tarrant
County. The campaign included funds for a NETS website, a new brochure, new van
decals and magnets. Council was presented with the new brochures and magnets and
the new website was shown. In response to questions from Council, Ms. Weegar
discussed the City's outreach program to its residents, and explained how NETS differs
from the Senior Transportation Services (STS). Staff will also provide Council with
NETS annual report on ridership.
B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive
Session to discuss the following as authorized by Chapter 551, Texas
Government Code
B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to
deliberate the purchase, exchange, lease or value of real property in the
southeast sector of the City
Mayor Trevino announced at 6:12 p.m. that the Council would convene into Executive
Session as authorized by Chapter 551, Texas Government Code, pursuant to Section
551.072 to deliberate the purchase, exchange, lease or value of real property in the
southeast sector of the City.
City Council Minutes
October 8, 2012
Page 3
C.0 Adjournment
Mayor Trevino announced at 6:28 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0
CALL TO ORDER
Mayor Trevino called the meeting to order October 8, 2012 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
Tom Lombard Mayor Pro Tem, Council, Place 3
Tito Rodriguez Council, Place 1
Rita Wright Oujesky Council, Place 2
Tim Barth Council, Place 4
David Whitson Council, Place 5
Staff:
Mark Hindman City Manager
Jared Miller Assistant City Manager
Karen Bostic Assistant City Manager
Jimmy Perdue Director of Public Safety
Mike Curtis Managing Director
Vickie Loftice Managing Director
Patricia Hutson City Secretary
Monica Solko Assistant City Secretary
George Staples Attorney
Absent: Scott Turnage Council, Place 6
Tim Welch Council, Place 7
A.1
INVOCATION
Councilman Whitson gave the invocation.
City Council Minutes
October 8, 2012
Page 4
A.2
PLEDGE OF ALLEGIANCE
Councilman Whitson led the pledge of allegiance.
A.3
SPECIAL PRESENTATION AND RECOGNITION(S)
No items for this category.
A.4
CITIZENS PRESENTATION
None.
A.5
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
B.0
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVAL OF MINUTES OF SEPTEMBER 24, 2012 CITY COUNCIL
MEETING
MAYOR PRO TEM LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN
RODRIGUEZ SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
C.0
PUBLIC HEARINGS
City Council Minutes
October 8, 2012
Page 5
CA
SUP 2012 -06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM
THE ATTIC RESALE FOR A SPECIAL USE PERMIT TO ALLOW A SECONDHAND
DEALER BUSINESS AT 7205 BOULEVARD 26. (WITHDRAWN BY APPLICANT)
NO ACTION — WITHDRAWN BY APPLICANT
Mayor Trevino announced that the applicant had withdrawn their request.
C.2
TR 2012 -03 PUBLIC HEARING AND CONSIDERATION OF AN AMENDMENT TO
THE NORTH RICHLAND HILLS ZONING ORDINANCE SECTION 118 -97 "APPEAL
OF BOARD ACTION" CONCERNING THE ZONING BOARD OF ADJUSTMENT -
ORDINANCE NO. 3216
APPROVED
Mayor Trevino opened the public hearing.
Clayton Comstock, Senior Planner, presented the item. Council is being asked to
amend Section 118 -97 of the City's Zoning Code to conform to state law. Staff and the
City Attorney discovered an inconsistency between the Zoning Code and Section
211.011 of the Texas Local Government Code regarding the appeal process of an
action by the Zoning Board of Adjustment. The City's Code allows an appeal time of 30
days to the appropriate court of record while State law allows for a 10 -day time to
appeal. Ordinance No. 3216 conforms the inconsistent section of the Zoning Code to
State law.
Mayor Trevino asked for public comments in favor of or opposed to the proposed
ordinance. There being no one wishing to speak, Mayor Trevino closed the public
hearing.
COUNCILMAN WHITSON MOVED TO APPROVE ORDINANCE NO. 3216. COUNCILMAN
RODRIGUEZ SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
C.3
ZC 2012 -10 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM
SANDS SURVEYING CORPORATION FOR A ZONING CHANGE FROM AG
AGRICULTURAL TO R-1 -S SPECIAL SINGLE FAMILY ON 1.959 ACRES KNOWN
AS TRACT 2E IN THE J. CONDRA SURVEY AT 7317 DOUGLAS LANE -
ORDINANCE NO. 3221
City Council Minutes
October 8, 2012
Page 6
APPROVED
Mayor Trevino opened the public hearing and called on the applicant to present his
request.
Mr. Jason Miller, property owner, 7317 Douglas Lane, presented his request for a
zoning change from AG Agricultural to R -1 -S Special Single Family District to allow him
to obtain building permits for home additions and new accessory building construction
on his property.
Clayton Comstock, Senior Planner, summarized the item. The property is currently
developed with an existing residence, barn and associated structures. The property
owners want to obtain some permits for building additions and new buildings and are
unable to do so until the property is properly zoned and platted. In conjunction with this
zoning case, the Millers are also requesting approval of a final plat for the unplatted
parcel (next agenda item). The Planning & Zoning Commission recommended
approval of the zoning case and final plat as presented on September 20, 2012.
Mayor Trevino asked for public comments in support or opposed to the zoning request.
There being no one wishing to speak Mayor Trevino closed the public hearing and
entertained a motion on ZC 2012 -10.
MAYOR PRO TEM LOMBARD MOVED TO APPROVE ZC 2012 -10, ORDINANCE NO. 3221.
COUNCILMAN WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
D.0
PLANNING & DEVELOPMENT
DA
FP 2012 -09 CONSIDERATION OF A REQUEST FROM SANDS SURVEYING FOR A
FINAL PLAT OF LOT 9, BLOCK 10, WINDCREST ADDITION LOCATED ON
1.959 ACRES AT 7317 DOUGLAS LANE
APPROVED
Item presented and discussed in conjunction with Agenda Item C.3.
COUNCILMAN RODRIGUEZ MOVED TO APPROVE FP 2012 -09, FINAL PLAT OF LOT 9, BLOCK 10
WINDCREST ADDITION. COUNCILMAN LOMBARD SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
City Council Minutes
October 8, 2012
Page 7
E.0
PUBLIC WORKS
E.1
PW 2012 -029 APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY
FOR THE PARTIAL FUNDING OF PROJECT COSTS FOR THE RUFE SNOW DRIVE
STREET & UTILITY IMPROVEMENTS (MID- CITIES BOULEVARD TO HIGHTOWER
DRIVE) PROJECT
APPROVED
Mr. Greg VanNieuwenhuize, Engineer, summarized the item. The item is to consider
an interlocal agreement with Tarrant County authorizing the County to fund up to
$600,000 of project costs for the Rufe Snow Drive Street & Utility Improvements. The
project is funded with 2003 bond funds, General Capital Improvement Project project
savings and a North Central Texas Council of Governments grant. Tarrant County has
also approved a portion of the funding from their 2006 Bond Program. Tarrant County
will fund up to $600,000 towards project costs associated with planning, surveying,
engineering, ROW acquisition and any governmental approvals.
COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE PW 2012 -0029, APPROVING AN
INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE PARTIAL FUNDING OF PROJECT
COSTS FOR THE RUFE SNOW DRIVE STREET & UTILITY IMPROVEMENTS (MID- CITIES
BOULEVARD TO HIGHTOWER DRIVE) PROJECT (ST0202). COUNCILMAN WHITSON SECONDED
THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
E.2
PW 2012 -030 APPROVE CHANGE ORDER WITH LH LACY CONSTRUCTION
COMPANY LTD. IN THE AMOUNT OF $351,708.18 FOR THE
CONSTRUCTION OF THE NORTH TARRANT PARKWAY PROJECT (ST0201)
APPROVED
Mr. Mike Curtis, Managing Director, summarized the item. The item is to consider a
change order in the amount of $351,708.18 for the construction of the North Tarrant
Parkway Project. The project is a joint project with the City of Keller and Tarrant County
is a funding partner as part of their 2006 County Bond Program. The change order is
for additional work requested from North Richland Hills and Keller. The majority of the
change order amount is the responsibility of Keller for work added within their city limits
and reimbursement from Tarrant County. Approximately $22,745.90 represents the
City Council Minutes
October 8, 2012
Page 8
amount of North Richland Hills funds required for the additional work in North Richland
Hills city limits. The additional expenses in the project areas directed by North Richland
Hills are primarily comprised of additional quantities of paving and sidewalk than
originally estimated and an additional left turn lane at the Montessori School exit on the
east side of the project at Davis.
COUNCILMAN RODRIGUEZ MOVED TO APPROVE PW 2012 -030, APPROVING CHANGE ORDER
#4 IN THE AMOUNT OF $351,708.18 TO LH LACY COMPANY LTD. FOR THE CONSTRUCTION OF
THE NORTH TARRANT PARKWAY PROJECT. MAYOR PRO TEM LOMBARD SECONDED THE
MOTION.
MOTION TO APPROVE CARRIED 5 -0.
F.0
GENERAL ITEMS
F.1
GN 2012 -084 INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF
FUTURE DEBT - RESOLUTION NO. 2012 -026
APPROVED
Mr. Larry Koonce, Director of Finance, presented the item. The item is consideration of
a resolution that will allow the City to reimburse capital projects requiring funding prior to
the bond sale with proceeds from the planned 2013 bond sale. In the 2012/2013
Capital Projects Budget, Council approved items that may be funded with certificates of
obligation or general obligation bonds sometime in fiscal year 2013. The total to be
reimbursed with 2013 bond proceeds will not exceed $2,775,000. The budgeted
projects that may require funding prior to the bond sale include:
• 2003 bond election G.O. Smithfield Road $710,000
• 2003 bond election G.O. Animal Adoption & Rescue Center $1,300,000
• C.O. Dump Truck Replacement $105,000
• C.O. Rescue Pumper Replacement $660,000
Council's approval of Resolution No. 2012 -026 will allow the City to reimburse any of
these expenditures with proceeds from the planned 2013 bond sale.
MAYOR PRO TEM LOMBARD MOVED TO APPROVE RESOLUTION NO. 2012 -026.
COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
City Council Minutes
October 8, 2012
Page 9
F.2
PU 2012 -027 AUTHORIZE A CONTRACT WITH QUORUM ARCHITECTS FOR
ARCHITECTURAL SERVICES FOR THE ANIMAL SHELTER AND ADOPTION
FACILITY
APPROVED
Jimmy Perdue, Director of Public Safety, summarized the item. Council is being asked
to authorize the City Manager to execute a professional services contract with Quorum
Architects in the amount of $362,000 for the design /implementation of the new animal
shelter and adoption facility. Quorum Architects was selected in 2007 to design the
future animal shelter and a contract to perform the initial planning and needs
assessment phase of the project was executed in June of 2007. The original selection
was done with the intent of a phased agreement — initial design concepts, and then with
identification and confirmation of funding avenues, move forward with the
implementation phase and production of construction documents, bidding, and
construction administration. Staff is ready to move forward with the next phase and
Staff negotiated with Quorum to arrive at a project budget that includes the fee for
architectural services. The contract amount equals approximately 12% of the current
construction budget or 10.6% of the total project budget. It is anticipated that design
services will take approximately 6 to 7 months after the contract has been executed and
the Notice to Proceed is issued by the City.
COUNCILMAN RODRIGUEZ MOVED TO APPROVE PU 2012 -027, AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH QUORUM ARCHITECTS IN
THE AMOUNT OF $362,000 FOR THE DESIGN / IMPLEMENTATION OF THE NEW ANIMAL SHELTER
AND ADOPTION FACILITY. COUNCILMAN WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
F.3
GN 2012 -085 AMEND CHAPTER 54, ARTICLE IX OF THE NORTH RICHLAND
HILLS CODE OF ORDINANCES REVISION TO PARADES AND
RECREATIONAL STREET USES - ORDINANCE NO. 3222
APPROVED
Mike Hamlin, Assistant Police Chief, summarized the item. Council is being asked to
consider an ordinance that will amend Sections 54 -340 and 54 -341 of the Code of
Ordinances to improve the management of parade routes and times. The
recommended changes to Section 54 -340, Routing, recognizes a number of variables
that should be considered when applicants are working with staff for permit approval.
The recommended changes to Section 54 -341, Timing, will allow parades to occur
during daytime hours. Currently parades are prohibited from occurring between 7:00
a.m. to 9:00 a.m. or 4:00 p.m. to 7:00 p.m. on weekdays, which potentially forces
parades to occur during hours of darkness.
City Council Minutes
October 8, 2012
Page 10
MAYOR PRO TEM LOMBARD MOVED TO APPROVE ORDINANCE NO. 3222. COUNCILMAN
BARTH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5 -0.
EXECUTIVE SESSION ITEMS
GA
ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK
SESSION AGENDA
No action required.
INFORMATION AND REPORTS
HA
ANNOUNCEMENTS
Councilwoman Wright Oujesky made the following announcements.
The public is invited to meet our new fire chief, Stan Tinney. The Fire Department will
host a meet and greet event for Chief Tinney at Fire Station 3 on Davis Boulevard
between 6 p.m. and 7:30 p.m. on Tuesday, October 9th and at Fire Station 4 on
Hightower Drive between 6 p.m. and 7:30 p.m. on Thursday, October 11. Chief Tinney
replaces Chief Andy Jones who retired from the Fire Department earlier this year.
On Saturday, October 13th residents can get rid of brush, old furniture and other
unwanted bulky items. The items may be dropped off from 9 a.m. to noon at the Tarrant
County College Northeast Campus in Parking Lot E.1. Proof of residency must be
presented. For more details, please call 817 - 427 -6663.
The Neighborhood Initiative Program is holding its Fall Fix It Blitz on October 20th and
21 st. During this weekend, volunteers will help elderly and disabled residents with home
maintenance projects, painting, fence repairs and yard work. If you would like to
volunteer for the Neighborhood Initiative Program, please call 817 -427- 6650.
City Council Minutes
October 8, 2012
Page 11
Kudos Korner — Glynn Miller from the Public Works Department. A resident recently
commented about the exceptional service that Glynn provided. After several years of
dealing with sewer issues, the resident contacted the Public Works Department for
assistance. Glynn responded, found the problem and coordinated the repairs. He said
that Glynn and his crew did a great job and left the site looking better than before they
began the work. The resident wants everyone to know what a great job our city
employees do and what a great place North Richland Hills is.
H.2
ADJOURNMENT
Mayor Trevino adjourned the meeting at 7:37 p.
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Patricia Hutson, City Secretary