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HomeMy WebLinkAboutCC 2012-04-23 Agendas CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, April 23, 2012 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Quarterly Financial Status Report (10 Minutes) A.2 Quarterly Capital Improvement Project Status Report (10 Minutes) A.3 Sidewalk Replacement Program (20 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071, Texas Government Code for Consultation with Attorney regarding Pending Litigation - 1) State of Texas v. City of North Richland Hills (No. 2011 - 002840 -1); and 2) State of Texas v. City of North Richland Hills (No. 2011 - 000462 -1) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hi y Texas in compliance with Chapter 551, Texas Government Code on April 20, 2012 at © - . 5 C a.m. aL A6�. 4Aist�&nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda —April 23, 2012 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, April 23, 2012 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Whitson A.2 Pledge - Councilman Whitson A.3 Special Presentation(s) and Recognition(s) - Proclamation for Motorcycle Safety and Awareness Month presented by Councilman Turnage A.4 Special Presentation(s) and Recognition(s) - Presentation of Teen Court Scholarships presented by Councilman Rodriguez A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so City Council Agenda — April 23, 2012 Page 2 of 4 � Y requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of April 9, 2012 City Council Meeting B.2 PU 2012 -015 Award Bid 12 -019 for Annual NRH2O Food Service Products to Multiple Vendors in an amount not to exceed $155,000.00 B.3 PU 2012 -014 Authorize Inter -local Purchasing Agreement with the Town of Addison C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2012 -031 Appointment to Keep North Richland Hills Beautiful Commission - Alternate Position F.2 GN 2012 -032 Appointment to CIP Committee G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Lombard H.2 Adjournment All items on the agenda are for discussion and /or action. City Council Agenda — April 23, 2012 Page 3 of 4 Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Ill Texas in compliance with Chapter 551, Texas Government Code on April 20, 2012 at VY , a.m. \_ ist nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda —April 23, 2012 Page 4 of 4 City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, April 23, 2012 6 =00 P_M_ AD Discuss Items from Reaular Citv Council Meetina Al Quarterty Financial Status Report (10 Minutes) A2 Quarterty Capital Improvement Proiect Status Report (10 Minutes) A3 Sidewalk Replacement Program (20 Minutest B_0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551. Texas Government Code B_1 Executive Session_ Pursuant to Section 551.071. Texas Govemment Code for Consultation with Attomev regarding Pendinq Litigation - 1) State of Texas v_ City of North Richland Hills (No_ 2011-002840-11. and 2) State of Texas v_ Citv of North Richland Hills (No_ 2011 -000462 -1) C_0 Adioumment COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ A_0 Discuss Items from Regular City Council Meeting COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject_ Agenda Item No_ A-1 Quarterly Financial Status Report (10 Minutes) Presenter Mark Mills, Budget Director Summar►r_ At the April 23, 2012 City Council Work Session, staff will present the Quarterly Financial Status Report for the period ending March 31, 2012_ General Description= Staff will present a quarterly financial status report to the City Council_ This report will include a brief presentation that highlights the major operating funds of the City, focusing on revenue and expenditures to date in relation to 'r-, w r-...6tions_ This presentation will then be followed by an opportunity for staff to address Council questions_ COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_2 Quarterly Capital Improvement Project Status Report (10 Minutes) Presenter Mark Mills, Budget Director Summary - Gn a quarterly basis, the Budget S Research Department presents a status update on a selection of major projects_ This presentation will focus on project expenses, timelines and highlight any significant adjuslnhents that have occurred since Council was last briefed_ This quarterly presentation is then followed by an opportunity for staff to address Council's questions regarding the capital improvement program_ General Description= There are over 100 capital projects included in the Fiscal Year 2011/12 Capital Projects Budget_ Departmental personnel responsible for each project update information monthly to provide management with a project overview_ This overview consists of expenses to date versus approved budget, percent complete against project phase timelines and the current status of the project including any critical issues_ This information is compiled into a quarterly report which is issued to City Management and City Council_ The purpose of this quarterly presentation is to highlight specific project's and provide an opportunity for staff to address City Council questions_ The following capital projects have been selected for presentation during this update ■ North Tarrant Parkway Street Improvements (Davis to Whitley) 0 Rufe Snow Drive Improvements (Mid Cities to Hightower) 0 Bursey Elevated Tank Rehabilitation 0 Davis Boulevard Streetscape e °`The Viper" Conveyor System COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject_ Agenda Item No_ A_3 Sidewalk Replacement Program (20 Minutes) Presenter Mike Curtis, Managing Director Summary - The Sidewalk Replacement Program is a new program for Council's consideration which consists of the city participating with residents in the replacement of deteriorating sidewalks_ General Description= The purpose of this agenda item is to present to Council a new program that if approved will consists of the city participating with residents in the replacement of deteriorating or unsafe sidewalks_ Currently for existing sidewalks, the policy is that the maintenance and replacement cost for all sidewalks is the responsibility of the adjacent property owners_ This has been the city's policy for many decades_ With only a few exceptions this is also the same policy that most cities have_ The City of North Richland Hills does currently have an ordinance in place that permits city participation for the construction of new sidewalks, but it does not address the replacement of existing sidewalks_ The city's current policy for existing sidewalks appears to work well when adjacent to non - residential property_ Businesses owners want to make sure they provide safe and attractive pedestrian access for their customers, so they are usually very responsive to replace damaged sidewalks_ Staff has, however, noticed that over the past several years the same level of care is not placed in sidewalk upkeep from residential property owners_ In fact, there are several older neighborhoods in the city where the sidewalks need to be replaced_ There have been many reasons provided by the adjacent property owners explaining why they are not interested in replacing their sidewalks_ Most of the reasons seem fall into the category of expense or that they are unsure how to go about hiring a contractor to perform the work_ The new policy being presented by staff will address these two reasons_ The complete policy will be presented at the April 23` Work Session however listed below are some of the key points of the proposed policy_ 1- The new policy would allow the city to participate up to 50% of the sidewalk replacement casts_ 2_ The policy would specify who is eligible and which sidewalks are eligible for the program_ 3_ The sidewalk replacement would be coordinated by city staff so the property owner in most cases would only need to pay their share of the oasts_ 4_ Staff will propose that certain tasks be the responsibility of the property owner_ Far example, landscaping and irrigation replacements or adjustments_ The only action being requested from Council at this time is confirmation that the policy is something that Council would like far staff to bring back to Council as an ordinance_ Staff will be available to address any questions or concerns from Council - COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ B_0 EXECUTIVE SESSION - The City Council may enter into dosed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ B_1 Executive Session_ Pursuant to Section 551.071, Texas Governn nt Code for Consultation with Attorney regarding Pending Litigation -1) State of Texas v- City of North Richland Hills (No. 2011-0028404); and 2) State of Texas v. City of North Richland Hills (No. 2011- 0004624) COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ C_0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, April 23, 2012 7 =00 P_M_ AD Call to Order - Mavor Trevino Al Invocation - Councilman Whitson A2 Pledoe - Councilman Whitson A3 Special Presentation(sl and Recoanition(s) - Proclamation for Motorcycle Safety and Awareness Month presented by Councilman Tumave A4 Special Presentation(s) and Recomition(s) - Presentation of Teen Court Scholarships presented by Councilman Rodriguez A5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date_ In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting_ The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation_ A6 Removal of Item(sl from the Consent Agenda B_0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion_ There will be no separate discussion of these items unless a Council Member so requests, in which evert the item will be removed from the Consent Agenda and considered _ B_1 Approval of Minutes of April 9. 2012 City Council Meetinv B_2 PU 2012 -015 Award Bid 12 -019 for Annual NRH2O Food Service Products to Multiple Vendors in an amount not to exceed $155.000.00 B_3 PU 2012 -014 Authorize Inter-local Purchasing Aureement with the Town of Addison C_0 PUBLIC HEARINGS No items for this category_ D_0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing_ No items for this category_ E_0 PUBLIC WORKS No items for this category_ F_0 GENERAL ITEMS F_1 GN 2012 -031 Appointment to Keep North Richland Hills Beautiful Commission - Altemate Position F_2 GN 2012 -032 Appointment to CIP Committee G_0 EXECUTIVE SESSION ITEMS G_1 Action on Am► Item Discussed in Executive Session Listed on Work Session Agenda : �i>• 1► 1 go] :4 LTA IIAIW0Fil►111:4:I:Wk*41 *1 H_1 Announcements - Councilman Lombard H_2 Adioumment COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_0 Call to Order - lylayor Trevino COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ A-1 Invocation - Councilman Whitson COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_2 Pledge - Councilman Whitson COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject_ Agenda Item No_ A_3 Special Presentation(s) and Recognition(s) - Proclamation for Motorcycle Safety and Awareness Month presented by Councilman Turnage �r31 Mae] R z 10 :4 1:1:4 W, :I 1:10111 :I I 1 PROCLAMATION WHEREAS, today's society is finding more citizens involved in motorcycling on the roads of our country; and WHEREAS, motorcyclists are roughly unprotected and much more likely to be injured or killed in a crash than other vehicle drivers, and WHEREAS, campaigns have helped inform riders and motorists alike on motorcycle safety issues to reduce motorcycle related risks, injuries, and mast of all fatalities, through a comprehensive approach to motorcycle safety; and WHEREAS, it is the responsibility of all who put #mmsehres behind the wheel, to become aware of motorcyclists, regarding them with the same respect as any other vehicle traveling the highways of this country, and it is the responsibility of riders and motorists alike to obey all traffic laws and safety rules; and WHEREAS, urging all of our community to become aware of the inherent danger involved in operating a motorcycle and for riders and motorists alike to give each other the mutual respect they deserve_ NOW, THEREFORE, I Oscar Trevino, Mayor of the City of North Richland Hills, Texas do hereby proclaim the month May 2012 as "MOTORCYCLE SAFETY & AWARENESS MON I ir in the City of North Richland Hills_ IN WffNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 23rd day of April 2012_ Oscar Trevino, Mayor COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_4 Special Presentation(s) and Recognition(s) - Presentation of Teen Court Scholarships presented by Councilman Rodriguez Presenter Karen Russell, Teen Court Board Chairperson Summar►r_ The Northeast Tarrant Teen Court Board will be presenting the 2012 Teen Court Scholarships_ General Description= On October 1, 2010 the North Richland Hills Teen Court merged with teen courts from Watauga and Haltom City to form the Northeast Tarrant Teen Court or NETT The new teen court seated a scholarship donation program to allow the public, as well as teens, to donate to the scholarship fund used to reward and show appreciation to graduating seniors who have been a part of the volunteer teen court program_ The Teen Court Board is made up of nespresentatives from all three cities_ This year the Teen Court Board would like to award a $1,500 scholarship to participants Garrett Ezelle and Nicole Zajimovic_ Garrett will be graduating from Ft_ Worth Christian School and plans to attend Texas Christian Unhmrsity to pursue a degree in Criminal Justice_ Nicole will graduate from Richland High School and will be attending the United States Military Academy at West Point to study Intemational Relations and Political Science_ The Teen Court Board would like to thank the City Councils from all three cities for their continued support of our program, which allows students to serve their community while participating and leaming more about the judicial system and how it affects each of us in our everyday lives- Recommendation Allow Karen Russell, Chairperson of the Northeast Tarrant Teen Court Board, to present scholarships to Garnett Ezelle in the amount of $1,500 and to Nicole Zajimo►vic in the amount of $1,500_ COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ A_6 RsenKmal of Item(s) from the Consent Agenda COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ B_0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ B_1 Approval of Minutes of April 9, 2012 City Council Meeting Presenter Patricia Hutson Recommendation To approve the minutes of the April 9, 2012 City Council Meeting_ MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 9, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the e day of April 2012 at 6 - 00 p-m_ in the City Council Workroom prior to the 7 - 00 p_m_ regular Council meeting_ Present Oscar Trevino Mayor Tim Barth Mayor Pro Tem, Council, Place 4 Tito Rodriguez Council, Place 7 Vacant Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Tumage Council, Place 6 Tim Welch Council, Place 7 Staff Members Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Viiclde Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager John Pitstick Director of Planning & Developrnerd Lary Koonce Finance Director Kirk Marcum Assistant Chief Fire Marshal Andy Jones Fire Chief JoAnn Stout Neighborhood Services Director Chun Mezger Animal Center Supervisor Craig Hulse Economic Development Director Greg VanNieuwenhuize Assistant Public Works Director Stacy Udoni Public Works Management Assistant Mike Hamlin Assistant Police Chief r11 lttiar:�� Mayor Trevino called the work session to order at 6 - 00 p_m_ AD Discuss Items from Reaular Citv Council Meetina There were no questions from the Council_ Al Discussion of Solid Waste Contract Ms_ Karen Bostic, Assistant City Manager, presented the item_ The City's contract with Republic Waste Services expires January 31, 2013_ Council was advised that the current contract has a provision for two one -year extensions_ Staff is requesting Council to provide direction on whether to extend the contras, negotiate a new contract with Republic or issue a Request for Proposals_ Council was also asked to provide input on enhancements or improvements to the service levels provided_ Council requested staff to provide information on solid waste and recycling contract prices for other cities, whether the type of recycling containers being used in other cities are predominately the rolling carts or the bins currently being used by North Richland Hills residents, the number of homes in North Richland Hills participating in the recycling program and whether Republic has seen an increase in the amount of rek yclables picked up in North Richland Hills_ The Council will make a decision on the contract after receiving from Staff the information requested_ A2 Public Safety Emergency Preparedness Jimmy Perdue, Director of Public Safety, presented a Power Point presentation updating the Council on the City's public safety emergency preparedness_ Chief Perdue reviewed the statutory authority that allows the City to issue an emergency or disaster declaration, the City's authority during a declaration and the Mayor and Council's role during the declaration_ The Mayor is designated as the City's Emergency Management Director (EMD) in accordance with state law and the City's Emergency Management Ordinance_ The EMD designates the Emergency Management Coordinator (EMC) who is assigned and supervised as directed by the City Manager_ With the recent retirement of the City's Emergency Management Coordinator, Chief Perdue advised that the duties of the EMC are currently assigned to Assistant Chief Marcum_ The EMC position will remain open until the Fire Chief position is filled to allow the new Chief to provide input in the recruitment process_ Chief Perdue reviewed the duties of the EMC_ In response to a question from the Council regarding who would act as the EMD in the event the Mayor was unavailable, Council was advised the Mayor Pro Tern would be next in line_ B_0 EXECUTIVE SESSION - The Citv Council may eater into dosed Executive Session to discuss the folkPMna as authorized by Chapter 551. Texas Government Code B_1 Executive Session_ Pursuant to Section 551.071. Texas Government Code for Consultation with Attomev reaardina Pendina Litigation - 1) State of Texas v_ Citv of North Richland Hills (No_ 20114)02840 -1]; and 2) State of Texas v_ Citv of North Richland Hills (No_ 2011400462 -1) B_2 Executive Session Pursuant to Section 551.072. Texas Government to deliberate the purchase, exchange, lease or value of real Property in the southeast and southwest auadrants of the Citv B_3 Executive Session_ Pursuant to Section 551.087. Texas Government Code for Deliberation R egardin_ a Economic Development to Discuss the Offer of Financial Incentive to Business Prospect which City is Conductina Economic Development Negotiations to have such Business in City Limits_ Mayor Trevino announced at 618 p-m_ that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections 1) Section 551.071 to consult with Attorney regarding pending litigation on 1 State of Texas v_ City of North Richland Hills (No_ 2011 -002840-1 and 2) State of Texas v_ City of North Richland Hills (No_ 2011 -000462 -1); and 2) Sermon 551.072 to deliberate the purchase, exchange, lease or value of real property in the southeast and southwest quadrants of the City; and 3) Section 551.087 for deliberation regarding economic development to discuss the over of financial incentive to business prospect which City is conducting economic development negotiations to have such business in city limits_ C_0 Adioumment Mayor Trevino announced at 6 - 57 p-m_ that the Council would adjourn to the regular Council meeting_ I:7*lljU,1 ;trTf1�Jk' Ili IR',I4allk' It] AO CALL TO ORDER Mayor Trevino called the meeting to order April 9, 2012 at 7 =05 p_m_ Present Oscar Trevino Tim Barth Tito Rodriguez Vacant Tom Lombard David Whitson Scott Tumage Tim Welch Staff Mark Hindman Jared Miller Karen Bostic Mike Curtis Vidde Loftice Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 4 Council, Place 7 Council, Place 2 Council, Place 3 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A_1 INVOCATION Councilman Rodriguez gave the invocation- A-2 PLEDGE OF ALLEGIANCE Councilman Rodriguez led the pledge of allegiance_ A3 SPECIAL PRESENTATION(S) AND RECOGNrf1ON(S) - THE NORTH RICHLAND HILLS ANIMAL ADOPTION AND RESCUE'S PARTICIPATION IN THE RSPCA RACHEL RAY $1001K CHALLENGE Chun Mezger, Animal Center Supervisor, announced that the North Richland Hills Animal Adoption & Rescue Center is in the qualifying heat of the ASPCA Rachel Ray $100K Challenge_ This challenge is an opportunity for animal shelters from across the country to bring awareness to pet adoption_ The qualifying heat began at 11 a-m_ on Thursday, April 5, 2012 and will run through 11 p-m_ on Monday April 16, 2012_ During this time, the center encourages the community to vote online for the North Richland Hills Animal Adoption & Rescue Center in order to qualify to the next round of the challenge_ Voting is once per day at www_votetosavelives_orv_ There will be several levels of prizes, from professional development, to mast improved player and uttimately the grand prize of $100,000_ A4 Cff1ENS PRESENTATION MCA Mayor Pro Tem Barth recognized students in the audience from Ms Laura Enloes Texas Government class at Tarrant County College Northeast- A5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA MCA B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF MARCH 25, 2012 CITY COUNCIL MEETING r rr C.0 PUBLIC HEARINGS No items for this category_ D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category_ E.0 PUBLIC WORKS E.1 PW 2012-007 APPROVE A UTILITY ASSEMBLY (8204! 4508-0002) FOR THE CITY'S UTILITY RELOCATIONS AS PART OF THE NORTH TARRANT EXPRESS PROJECT APPROVED Greg Van Nieuwienhuize, Assistant Public Works Director summarized the item_ Council is being asked to approve the necessary documents authorizing Bluebonnet Contractors (BBC), the construction arm of North Tarrant Express Mobility Partners (NTEMP), the developer of the North Tarrant Express Project (NYE), to relocate a portion of the Cifys public utility infrastructure (within the Loop 820 condor) in order for the construction of the North Tarrant Express Project to continue to proceed _ Presently, BBC is requesting that they be approved to relocate additional sanitary sewer infrastructure within the Loop 820 condor_ As this area is on the federal highway section of the project, the city will only be responsible for betterments to the construction - related costs for this relocation effort_ The majority of the cdys sanitary sewer infrastructure that is incorporated in this utility assembly is considered a betterment_ The betterment portion of the work is the replacemert of existing 21' DIA sanitary sewer with 27 DIA sanitary sewer in accordance with the city's Wastewater Master Plan_ Presently, it is estimated that the costs to the City for this betterment work is $556,036.10. After the utilities are relocated and final costs !mown, BBC will invoice the city for the actual costs_ There is sufficient funding to cover the cifys share of this work- Staff recommends approval of the Utility Assembly (820-L W508 -0002) fior the sty's utility relocations as part of the North Tarrant Express Project_ w . i r 7 . = � . ... . k. a [ r, r,j , r.: , Ed F.0 GENERAL ITEMS F.1 PW 2012 -009 APPROVE THE ABANDONMENT OF A PORTION OF A UTILITY EASEMENT LOCATED WITHIN THE SMITHFIELD CORNERS ADDITION (BLOCK 1, LOT 1 R) - ORDINANCE NO- 3194 APPROVED Mayor Trevino opened the Public Hearing and advised that Councilman Welch was the engineer of record for the project and would be abstaining from discussion and voting- An affidavit of disqualification has been completed by Councilman Welch and filed with The City Secretary stating the nature of the interest was he was engineer of record for the project Councilman Welch left the Council Meeting at 7.16 p_m_ Greg Van Nieuwenhuize, Assistant Public Works Director, summarized the item_ Recently, Liberty Bank purchased Lot 1 R of Block 1 of Smithfield Comers for a new branch location _ In order far Lot 1 R to accommodate the proposed layout of the bank, an existing Utility Easement is being requested to be abandoned_ Staff recommends approval of Ordinance No_ 3194 abandoning a portion of an unneeded utility easement and authorize the City Manager to execute a quitclaim deed on behalf of the City_ .■_ .. ` . R l F ..r III ■_ 0 . _ l ■7 l .�.. Nkym m To APPROVE CAIN 5 - 1 Cou11 mC NCH AmAnnim Councilman Welch retumed to the Council dais at 7.78 p_m_ F-2 GN 2012-028 FY 2012 CLICK IT OR TICKET MOBILIZATION PROGRAM GRANT - RESOLUTION NO. 2012-011 APPROVED Mike Hamlin, Assistant Police Chief, summarized the item_ Item is to approve a resolution authorizing application for the Texas Department of Transportation's Click it or Ticket Mobilization Grant_ The grant will reimburse law enforcement for overtime hours and mileage costs incurred while conducting occupant restraint use enforcement under the Flt 2012 Texas Traffic Safety Program_ The enforcement period of the grant is May 21 through June 3, 2012_ Under the terms of the grant, the City agrees to fund overtime for additional enforcement targeting occupant restraint use during the Memorial Day Holiday period_ The Police Department will seek reimbursement at the conclusion of the grant period _ T I aim F.3 GN 2012 -029 AUTHORIZE CITY MANAGER TO EXECUTE EARNEST MONEY CONTRACT FOR SALE OF PROPERTY TO COOL RIVER HOLDINGS APPROVED Craig Hulse, Economic Development Director, summarized the item_ The North Tarrant Express, a project that will double the lane capacity along IH Loop 820 by 2015, is forcing the City of North Richland Hills to make long term facility decisions_ The increase in lane capacity has resulted in a loss of parking and accessibility to the current Parks Administration and Municipal Court facility_ Understanding the necessity to relocate these City services, the opportunity now exists to sell portions of this City property to prorate commensal uses that coincide with the Council goals of `Targeted Economic Development' and `Quality Community Development & Revitalization'_ This item is for the sale of a western portion of the property that is currently vacant and does not include the buildings where Parks Administration and Municipal Court continue to operate_ Staff recommends authorizing the City Manager to execute a contract to sell 1.04 acres across Block 25 Lot 2A and Lot 1 R, Snow Heights Subdivision to Cool River Holdings, L_L_C_ . ' ' T I Y r . r, H ' I F _ � K� . I h•?: . h 1 ~ 1 - 4 1 0 . = Ib C. 4. .. 1 l .�.. F_4 GN 20124330 AUTHORIZE CITY MANAGER TO EXECUTE EARNEST MONEY CONTRACT FOR SALE OF PROPERTY TO GRIDIRON CAPI"T"AL, LLC APPROVED Craig Hulse, Economic Development Director, summarized the item_ This item is for the sale of a western portion of the property that is currently vacant and does not include the buildings where Parks Administration and Municipal Court continue to ,,. Staff recommends authorizing the City Manager to execute a contract to sell 1.17 acres within Blk 25 Lot 2A, Snow Heights Subdivision to Gridiron Capital, L_L_C_ The sale to Gridiron Capital L_L_C_ is contingent upon the development of an In N Out Burger restaurant_ w . . r r , _�� �� "=� AR I ■ J FR ' *R ■ ■ " G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.2 DELIBERATE THE PURCHASE, EXCHANGE, LEASE OR VALUE OF REAL PROPERTY IN THE SOUTHEAST AND SOUTHWEST QUADRANTS OF THE CITY APPROVED Craig Hulse, Economic Development Director, presented the item_ The Task Force Committee recommended the North Hills Mall site as an option for the new city relocation facility site_ Staff is recommending execution of a suc month option agreement should the city choose to move forward with the purchase of 12 awes at the North Hills Mall site_ r B.3 DELIBERATION REGARDING ECONOMIC DEVELOPMENT TO DISCUSS THE OFFER OF FINANCIAL INCENTIVE TO BUSINESS PROSPECT WHICH CITY IS CONDUCTING ECONOMIC DEVELOPMENT NEGOTIATIONS TO HAVE SUCH BUSINESS IN CITY LIMITS APPROVED Craig Hulse, Economic Development Director, presented the item_ An Economic Development Agreement currently exists between the city and Gridiron Capital L_L_C_ on approxdmately 7.33 acres of city owned property on the southeast comer of Rufe Srww and NE Loop 820_ With the recent approvals to authorize the City Manager to sell properties in the western portion, staff recommends Council approve the execution of a revised Economic Development Agreement with Gridiron Capital L_L_C_ for the remaining 0.9 acres of property for potential economic developnxmt N V F - 1 : 0 0 �s =psi 4F H r =iAll Lill 1 N I I =WA "+ 71 0 J 1 :� 7 1 �� H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the fbilowing announcements_ The City of North Richland Hills is holding Town Hall Meetings throughout the community to inform voters about the May 12th bond election_ Upcoming meeting times and locations are shown on the screen_ These meetings are open to all interested residents_ For more information, please call 817 -427 -6003 or visit the city's website at www_nrtitx_com_ On Saturday, April 14th residents can get rid of unwanted bulky items during the annual Spring Community Cleanup_ Items can be dropped off from 9 a-m_ to noon at the Tarrant County College Northeast Campus in Parking Lot E_1 by the tennis courts_ Proof of residency must be presented_ For more details, please call 817 -427-6663_ Join Mayor Trevino on a path to better health by participating in his 5k Walk on Saturday, April 21st_ The Mayor's Fun Walk will begin at 9 - 00 a-m_ at the new NRH Centre and is free for all ages_ For more information, please contact the Parks & Recreation Department at 817 -427-6620_ Kudos Komer - Caroline Waggoner, Scott Walker and Danny King, Public Works Department- A resident sent a letter expressing thanks for the help that Caroline, Scott and Danny provided after a street contractor damaged his property_ These employees expressed genuine concern for the citizens of NRH and their efforts went way beyond what he expected_ They are great representatives for the city and should be recognized with a special thank you, the resident said_ Mark Hindman, City Manager, wefcafned employee Ten McDonald, Network Analyst, who recently returned back to work H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7.36 p_m_ Oscar Trevino — Mayor FA I I =A 6 Patricia Hutson, City Secretary COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject Agenda Item No_ B_2 PU 2012 -015 Award Bid 12 -019 for Annual NIRH2O Food Service Products to Multiple Vendors in an amount not to exceed $155,000.00 Presenter Bryon Bustamante, Food A Beverage Retail Coordinator Summary This item is to award Bid 12 -019 NR"20 Food Services Products for the 2012 season annual contract to multiple vendors- The annual contract will cover a fine (5) month period (May 1 through Sept 30)_ General Description Bidders were requested to submit prices on a list of specific food items as well as specific brands that were high volume over the past year_ Evaluation factors included brand of food item offered, price, quality, and customer service response and will be awarded by section as indicated in the bid specification_ Even though the contract will be awarded by section, since the total will exceed $50,000 we are recommending this contract be approved by the City Council _ Twenty eight vendors were contacted and requested to participate in this process_ Bid specifications were viewed on the City Purchasing Website by nineteen (19) additional vendors- Eleven (11 ) bids were received from the following firms= Ben E_ Keith Blue Bell Bimbo Bakeries C_ D_ Hartnett Empire Paper Flowers Baling Co Sysco Foods Texas Beverage Texas Twist Viistar North Texas Section Description A MEATS B FRIES C NOVELTY ICE CREAM D NACHO SAUCE E CONDIMENTS F BREAD G MISC_ FOODS H PI ZZA Yumi Ice Cream Primary Vendor CD Hartnett CD Hartnett Yumi Ice Cream Not Awarded CD Hartnett Bimbo Bakery CD Hartnett Sysco Foods Secondary Vendor Sysco Foods Sysco Foods None Not Awarded Sysco Foods Fkrwers Bakery Sysco Foods CD Hartnett I CHIPS Sysco Foods CD Hartnett J CLEANING PRODUCTS Sysco Foods CD Hartnett K DRYGOODSIPAPER PRODUCTS Sysco Foods CD Hartnett The sections not awarded are for low volume items and can be purchased from a multitude of vendors at reasonable oasts_ C_D Hartnett, who will be providing the majority of the items, has a history of providing good reliable service to NRHzO over the past several years_ The remaining vendors have also provided good service to the Park for various commodities- Recommendation To Award Bid 12 -019 for Annual NRH2O Food Service Products to Multiple Vendors in an amount not to exceed $155,000 COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject_ Agenda Item No_ B_3 PU 2012 -014 Authorize Town of Addison Inter-local Purchasing Agreement with the Presenter Lary Koonce, Finance Director Summary - This item is a request for Council to approve an inter -local purchasing agreement with the Town of Addison_ General Description= The Town of Addison is requesting to enter into an interaocal purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process_ The Town of Addison is interested in purchasing from the City of North Richland Hills current contract (10-042) for fine- fighting clothes/bunker gear_ The cities of China Grove, Grapevine, Lire Oak, Mercedes, Rowlett, Georgetown and Temple have recently entered into an interaocal agreement to take advantage of this same firefighter clotheslbunker gear contract_ Council has authorized several of these interaocal agreements in the past and they have been mutually beneficial to North Richland Hills and the other agencies_ Participation reduces the overall expense of soliciting bids and purchasing in larger quantities often lowers the cost of the goods andlor services_ Each agency will place their orders and pay the vendors directly_ North Richland Hills or the Town of Addison may change or cancel the agreement with a 30-day written notice_ North Richland Hills currently participates in interaocal agreements with several local governments_ Some of the agreements are with the City of Cedar Hill for the purchase of EMS medical supplies, Tarrant County for the purchase of road materials and the City of Hurst for the purchase of auto parts- Recommendation Authorize an interaocal agreement with the Town of Addison_ INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND TOWN OF ADDISON This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH ", and the TOWN of Addison, hereinafter referred to as "Addison ". Pursuant to the authority granted by the Texas Interlocai Cooperation Act (Article 4413 (32c) Vernon's Annotated Texas Statutes) providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and Addison desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: 1. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by Addison through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30 -day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. II. TOWN OF ADDISON 1. Addison shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. Addison will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. Addison shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. Addison shall give a 30 -day written notification to a participating agency of any change or cancellation of participation. 4. The Addison Fire Chief or his designee shall be designated as the official representative to act for Addison in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers. CITY OF NORTH RICHLAND HILLS TOWN OF ADDISON BY: BY: City Manager City Manager DATE: DATE: ATTEST: ATT ST: City Secretary City ecretary APPROVED AS TO FORM: APPROVED AS TO FORM: Attorney for the City City A rney COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ C_0 PUBLIC HEARINGS No items for this category. COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ D_0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ E_0 PUBLIC WORKS No items for this category. COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ F_0 GENERAL ITEMS COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject_ Agenda Item No_ F-1 GN 2012-031 Appointnent W Keep North Richland Hills Beautiful Commission - Alternate Position Presenter Oscar Trevino, Mayor Summary - The City Council is being asked to approve Mayor Trevino's nomination of Shannon Juarez to the Keep North Richland Hills Beautiful Commission_ General Description= Mr_ Perry Christensen was appointed to the Alternate position on the Keep North Richland Hills Beautiful Commission in August 2010_ Over the past year, Mr_ Christensen has not been an active member and has been unable to attend the meetings_ Mayor Trevino is recommending the appointment of Ms_ Shannon Juarez to the Alternate position_ The Altemate position's term of office will expire June 30, 2012_ Ms_ Juarez lives in the northern quadrant of the City and is interested in serving the City as a board member- Recommendation To consider the appointment of Shannon Juarez to the Alternate position on the Keep North Richland Hills Beautiful Commission, term expiring June 30,2012- COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ F_2 GN 2012-032 Appointment to CIP Committee Presenter Oscar Trevino, Mayor Summary - Mayor Trevino is requesting Council to approve his appointment of Councilman Rodriguez to the CIP Committee_ General Description= The Council Rules of Procedure state that the Mayor will appoint members to City Council committees, subject to approval of the Council_ Ken Sapp was appointed to serve on the CIP Committee in 2006_ His recent resignation fmm the City Council has created a vacancy on the committee_ Mayor Trevino is recommending that Councilman Rodriguez be appointed to 511 the vacancy_ Other members of the committee appointed to serve on the committee are Councilman Welch, Councilman Whitson and Mayor Trevino, attemate_ Recommendation To consider Mayor Trevino's appointment of Councilman Rodriguez to the CIP Committee_ COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ G-0 EXECUTIVE SESSION ITEMS COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ G-1 Action on Any Hmm discussed in Executive Session Listed on Work Session Agenda COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject_ Agenda Item No_ HA INFORMATION AND REPORTS COUNCIL MEMORANDUM From The Office of the City Manager Date 4 -23 -2012 Subject Agenda Item No_ H_1 Announcemwnts - Councilman Lombard Announcements The City of North Richland Hills continues to hold Town Hall Meetings throughout the community to inform residents about the May 12th bond election_ upcoming meeting times and locations are shown on your screen_ These meetings are open to all interested residents_ For more information, please call 817 -427-6003 or visit the city's website at www_nrhtx_com_ The NRH Fire Department is accepting applications for the next Citizens Fire Academy_ The academy will be held from 7 p-m_ to 10 p-m_ on Thursdays, starting April 26th and continuing through June 28th_ To sign up or get more information, visit the city's website or call 817 -427 -6900_ The Sounds of Spring Concert Series will be held each Friday from April 27th through May 18th at NRH20 Family Water Park_ Gates open at 6 p-m_ and the concerts begin at 7 p-m_ Admission is FREE_ Remember to bring your lawn chairs_ For more information, call 817 -427-6600 or visit www_soundsnrh_com_ Kudos Kamer Every Council Afeehng, we spotlight our employees for the great things they do_ Tonight we spotlight_ Matt Coomer and Kendra Cox, Police Department — A resident emailed to express thanks and appreciation to Officers C.00mer and Cox who stopped to help her when she had a flat tire_ They were very courteous and efficient in changing the tire, and she greatly appreciated their help_ COUNCIL MEMORANDUM From The Office of the City Manager Date 4- 23-2012 Subject Agenda Item No_ 112 Adjournment