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HomeMy WebLinkAboutCC 2012-11-12 Agendas CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, November 12, 2012 5:30 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Common Ground Community Garden Update (15 Minutes) A.2 Discuss accommodations of additional design criteria and updated hydraulic modeling requirements in Ordinance No. 2624 (15 Minutes) A.3 NRH Municipal Complex Project Update (15 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Central Sector of City B.2 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Southwest Sector of City C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on November 9, 2012 at a.m. As jistnt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — November 12, 2012 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, November 12, 2012 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Rodriguez A.2 Pledge - Councilman Rodriguez A.3 Special Presentation(s) and Recognition(s) - Proclamation recognizing Northeast Paint & Body's 50th Anniversary as a family -owned business in North Richland Hills presented by Councilman Barth A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. City Council Agenda — November 12, 2012 Page 2 of 4 B.1 Approval of Minutes of October 22, 2012 City Council Meeting B.2 GN 2012 -096 Approval of Contract with Department of State Health Services for On -line Computer Services for Remote Vital Statistic Access B.3 PU 2012 -031 Authorization to participate in the Collin County Inter -local Cooperative Purchasing Agreement with Martin Eagle Oil Co., Inc. for the purchase of city fuel B.4 PW 2012 -031 Rescind the "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County Approved on September 10, 2012, and Approve a Revised "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County for the Partial Funding of the Construction of the North Tarrant Parkway Project (ST0201) B.5 PW 2012 -032 Approve the Street Dedication Deed for Public Right -of -Way to be known as La Rue Circle B.6 PW 2012 -034 Abandon Public Right -of -Way within the Snow Heights Addition, Block 25 - Ordinance No. 3226 B.7 GN 2012 -095 Approve Purchase of Dump Truck from Southwest International Trucks in the Amount of $101,471.46 C.0 PUBLIC HEARINGS C.1 RP 2012 -08 Public Hearing and Consideration of a Request from Jack Roach for a Replat to create Lots 20R and 21R, Block 12, North Richland Hills Addition (Second Filing) on 0.8035 acres at 7304 and 7308 Deville Drive C.2 ZC 2012 -11 Public Hearing and Consideration of a Request from Les Galler for a Zoning Change from 1 -2 Medium Industrial to CS Community Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive - Ordinance No. 3223 C.3 SUP 2012 -06 Public Hearing and Consideration of a Request from The Attic Resale for a Special Use Permit to allow a Secondhand Dealer business at 7205 Boulevard 26 - Ordinance No. 3224 D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 RP 2011 -04 Consideration of a Request from The City of North Richland Hills for a Replat to create Lots 1 R1, 1 R2 and 2R, Block 25, Snow Heights Addition on 9.5505 acres located at the Southeast corner of Rufe Snow Drive and NE Loop 820 City Council Agenda — November 12, 2012 Page 3 of 4 r E.0 PUBLIC WORKS E.1 PW 2012 -033 Revise the 2012/2013 Capital Projects Budget and Approve a Change Order in the Amount of $60,593.75 to the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Improvements Project (ST0909) F.0 GENERAL ITEMS F.1 GN 2012 -097 Authorize City manager to execute contract for Construction Manager at Risk for NRH Municipal Complex F.2 GN 2012 -098 Appointment to Place 4 Teen Court Advisory Board G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Welch H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on November 9, 2012 at W.5 a.m. Ok 4Asst City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — November 12, 2012 Page 4 of 4 City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, November 12, 2012 5:301 P.M. A.0 Discuss Items from Regular Citv Council Meetina A.1 Common Ground Communitv Garden Update ( 15 Minutes) A.2 Discuss accommodations of additional desian criteria and updated hvdraulic modeling requirements in Ordinance No. 2624 (15 Minutes) A.3 NRH Municipal Complex Proiect Update (15 Minutes) B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Reaardina Economic Development Neaotiations in Central Sector of Citv B.2 Executive Session: Pursuant to Section 551.087 Texas Government Code Reqardinq Economic Development Negotiations in Southwest Sector of Citv C.0 Adiournment M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.a Discuss Items from Regular City Council Meeting M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.1 Common Ground Community Garden Update (15 Minutes) Presenter: Vickie Loftice, Managing Director Summarv: The Common Ground Community Garden, a joint project between the City of North Richland Hills and Davis Memorial Methodist Church opened in April of 2011. With the help of volunteers and local businesses, the garden is thriving with 70 garden plots providing organic fruits and vegetables for gardeners and local food pantries. Vickie Loftice, Managing Director will provide a brief introduction of the project and Diane Spradling, Volunteer Community Garden Coordinator will provide an overview of the programs and services offered at the garden. General Description: Since opening in April of 2011 the Common Ground Community Garden has become a special community gathering space for gardeners, children, and visitors. The garden includes 70 colorful garden plots, a garden shed, pergolas, picnic tables, compost bins, information kiosks, educational programs, workshops, and most importantly, hundreds of dedicated volunteers. Across the country community gardens are sprouting up in neighborhoods, alleyways, vacant lots, schools, churches and parks. Community gardens, large and small, are transforming empty and sometimes neglected areas into community gathering spaces and improving people's quality of life by providing a catalyst for neighborhood and community development, stimulating social interaction, encouraging self - reliance, beautifying neighborhoods, producing nutritious food, reducing family food budgets, conserving resources and creating opportunities for recreation, exercise, therapy and education. The Parks and Recreation Department designed the garden and provided initial funding for construction. The church, through a ten (10) year lease, provided the land for the garden and dozens of volunteers, including gardeners, BISD students, Boy Scouts and local businesses helped to construct the garden plots and structures within the garden. The on -going success of the project is attributed to enthusiastic volunteers led by Dianne Spradling, Volunteer Community Garden Coordinator. And after just 18 months of operation, the garden has become a model for community gardens across the state, and already a recipient of numerous awards. Following introductory remarks by staff, Diane 5pradling, Volunteer Community Garden Coordinator, will provide a summary of garden activities. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.2 Discuss accommodations of additional design criteria and updated hydraulic modeling requirements in Ordinance No. 2624 (15 Minutes) Presenter: Mike Curtis, Managing Director Summarv: Discuss Accommodations to the Detention 1 Retention Pond Ordinance General Descriration: In May 2002 the City of North Richland Hills adopted an ordinance (No. 2624) to regulate the creation of new detention 1 retention ponds within the City. Until that time, the City's Public Works Design Manual, and Subdivision and Flood Damage Prevention Ordinances were the only regulating documents for the installation of new detention/retention ponds within North Richland Hills. The 2002 ordinance laid forth the conditions in which ,ponds were permitted„ as well as design and maintenance requirements for the ponds. In the ten years since the ordinance was passed, approximately seven new developments have included detention/retention ponds, all of which are maintained by the land owner or developer. With the successful implementation of the ordinance, development has been able to continue in such a way that protects property owners yet does not overburden the City with regard to maintenance. However, in order to improve development with detention/retention ponds in the future, the following items within the ordinance need to be addressed 1 . Allow detention ponds to be constructed in areas where no downstream drainage infrastructure exists yet where ponds could be accommodated without negative impact to adjacent properties, subject to SUP approval. 2. Update hydrologic runoff calculation criteria to reflect the amount of undeveloped land remaining in North Richland Hills. 3. Update hydraulic modeling requirements to reflect current software programs. 4. Increase outlet controls to restrict discharge rates, velocity and depth of flow into the downstream system or adjacent properties. A draft version of the detention/retention pond ordinance is attached for your review. Division I — Generally Sec. 102 -121. - Statement of purpose. This article sets forth the minimum requirements for development of a detention or retention drainage facility within the city limits. The purpose for stating the minimum requirements is to achieve the following: (1) Protect human life, health, and property. (2) Minimize expenditure of public funds for maintenance of these types of drainage facilities. (3) Help maintain a stable tax base and preserve land values. (4) Preserve the natural beauty and aesthetics of the community. (Code 1975, § 10 1 /4 -71) Sec. 102 -122. - Authority of article provisions. Any person, firm, corporation, or business proposing to develop property or improve property within the city is subject to the provisions of this article. This article would also apply to anyone wanting to install a detention basin or retention basin within an existing easement, right -of -way, or FIA/FEMA floodplain. (Code 1975, § 10'/4 -72) Sec. 102 -123. - Related ordinances. The adoption of this article does not change any of the previous provisions of the Subdivision Ordinance No. 1982, the Public Works Design Manual (Resolution No. 95- 11) or the Flood Damage Prevention Ordinance No. 2498 (article 11 of this chapter]. This article shall clarify, allow, and reasonably control the design, construction, and maintenance requirements of these facilities. (Code 1975, § 10 1 /4 -73) Sec. 102 -124. - When detention /retention ponds will be allowed. Detention /retention ponds will only be allowed if the proposed development is discharging into a developed downstream system that does not have the capacity to handle the runoff as mandated in the city's drainage criteria. A developed downstream system may include state department of transportation drainage facilities and/or existing city subdivisions that have drainage improvements that were constructed after 1984. D31.o ltion /r-_K*ontion ponrr will no#­bo allowod if ran undavalci^^d ctrogt-e+ property, or if d4sGhaFging to an cr r whoro tho oity'c me for drainago plan indioat.r drsina impr3vo,- anto src roquirsd. Detention /retention ponds will be allowed to discharge to an undeveloped street or property if one of the following criteria is met and the development is approved by City Council as ,cart of a Special Use Permit (SUP): 1. Future downstream drainage infrastructure is not reauired or cannot be constructed at time of develooment due to lack of easements or right- of -way. OR 2. The pond discharges directly into a studied recognized watercourse or 1 Chance Floodolain, contributina less than 10 of the fully developed flow into said watercourse, OR 3. Future downstream imorovements fall outside of the Citv's iurisdictional boundaries. In all cases: 1. The pond shall be designed such that it can be abandoned if /when a downstream system is constructed. 2. The pond discharge shall not create adverse floodina or erosion conditions downstream and is in all cases subject to the approval of the Public Works Department. 3. Discharge shall arrive on downstream ,properties in a similar manner as it occurred under pre- developed conditions. (Code 1975, § 14'/4 -74) Sec. 142 -125. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning, subject to final interpretation by the public works department Concentrated flow means the flow of stormwater in a swale. ditch or channel. tvpically occurring after an outlet point or along a recognized water course. Design flood means the flood having a one percent chance of being equaled or exceeded in any given year based upon fully developed watershed conditions. This is commonly known as the 144 -year frequency flood, or base flood. Fully developed conditions shall be based on the most current future land use assumption plan for the city, or current zoning map, whichever produces the higher runoff coefficients for the drainage area generating the design flood discharge. Detention basin means a dry basin or depression constructed for the purpose of temporarily storing stormwater runoff and discharging all of that runoff over time at a rate of flow equal to or less than which would have occurred prior to installation of the basin. This definition includes all structural components proposed for the basin (i.e., inlet structures, outlet structures, walls, fences, piping, headwalls, etc.) Federal Emergency Management Agency (FEMA) means the federal agency which has and does assist the Federal Insurance Administration administering the National Flood Insurance Program. Federal Insurance Administration (F1A) means the division of the federal government which oversees the Flood Insurance Program with the help of FEMA. Freeboard means the vertical distance between the design flood surface and the top of an open channel, dam, levee, detention or retention basin. The freeboard allows for wave run -up, wind tide, hydraulic jump, or other design conditions without overtopping the structure. Frequency means the reciprocal of the exceedance probability. For example, a 100 - year frequency storm is one which has a one percent chance of being equaled or exceeded in any year, and a five -year storm has a 20 percent chance of being equaled or exceeded in any year. Hydraulics means concerned with the determination of the maximum stage or elevation reached by the waters of a flood at a given location. A flood is said to have occurred when the maximum stage or elevation results in an overflow upon lands that are traditionally useable by man and not normally covered by water. Hydrology means concerned with the magnitude and frequency of the flood flow. The magnitude of the flood flow is the statement of the quantity of water that results from a given storm, whereas, the frequency is the statement of the average return or occurrence of a flood event. Inflow hydrograph means hydrographs used to determine the stormwater flow volume into a detention basin or retention basin. A hydrograph describes the variation in flow rate over a fixed period of time. Landscaping plan means a plan that identifies how the detention basin or retention basin will be landscaped. This plan will need to include the types of plants, trees, shrubs, grass, decorative fencing, etc., that will be used and will need to be approved by the city. Normal pool elevation means the level at which a retention basin was designed to be prior to a rainfall /runoff event. In a retention basin, this elevation will be the water surface of the conservation pool. Open channel means a channel, branch, creek, or stream in which water flows with a free surface. Pond means a still body of water located on the surface of the earth. Rational formula means a means of relating runoff from an area and the intensity of the storm rainfall as defined in the Public Works Design Manual. Retention basin means a pond which has been designed to have both a conservation pool for holding water indefinitely, and a flood storage pool for storing stormwater runoff on a temporary basis, for the purpose of reducing the peak discharge from the basin. This definition includes all structural components proposed for the basin (i.e., inlet structures, outlet structures, walls, retaining walls, fences, piping, headwalls, aeration systems, etc.). Surface water means water on the surface of the ground, the source of which is so temporary or limited that it cannot maintain for any considerable time a stream or body of water having well- defined and established existence. Surface water is derived from falling rains and melting snows, and continues to be such until it reaches some well - defined channel in which it concentrates and flows with other waters, whether derived from the surface or springs, and then it becomes the running water of a stream and ceases to be surface water. Swale means a shallow waterway. Swales are required above underground storm drains with capacity, along with the storm drain, to carry a 100 -year frequency storm. The city's Public Works Design Manual requires that such swales shall be concrete lined. Time of concentration means the estimated time in minutes required for runoff to flow from the most remote section of the drainage area to the point at which the flow rate is to be determined. Watercourse means a stream of water of such well- defined existence as to make its flow valuable to the owners of the land along its course. A "recognized" watercourse is further defined as a channel, creek, or underground storm drain which has at least a ten -year conveyance of capacity without flooding adjacent property. Watershed means the area contributing storm runoff to a stream, pond, or drainage system. (Code 1975, § 10 1 /4 -75) Cross reference— Definitions generally, § 1 -2. Sec. 102 -1441. - Generally. The design criteria shown or referenced in this division are the minimum requirements to be allowed. The detention /retention basins are to be designed, signed, sealed, and dated by a professional civil engineer registered in the state, and shall meet all of the city's design standards including, but not limited to, those specified in the Public Works Design Manual and the current practices and policies followed by the public works department. The public works director may, in some situations, require the owner /developer's engineer to follow more stringent design guidelines if, in the opinion of the public works director, the situation warrants more than the minimum. Geotechnical and/or soil studies and reports may be requested from the owner /developer's engineer if, in the opinion of the public works director, it is warranted for the proposed design. Any deviation from this criteria must be reviewed and approved by the public works department for use by the developer and his engineer. (Code 1975, § 1 0 1 /4 -81) Sec. 102 -142. - Runoff calculations. Detention /retention facilities shall be designed based on a 100 -year frequency storm runoff for the upstream drainage watershed area. 1. Rational method. The "rational method" can be used to calculate the runoff rate and volume for drainage areas less than 74 250 acres. The formula for this method is Q = CIA. Hydrograph method. The "hydrograph method" will be used to calculate the runoff rate and volume for drainage areas equal to or greater than 7-50-250 acres. The HEC -HMS method developed by the Hvdroloaic Enaineerina Center (HEC) of the U.S. Armv Corns of Enaineers shall be used. Use of other hydroaraph methods must be annroved by the Public Works Department prior to beainnina design Oro of the following unit hydrograph pr33ad :roc shall be vsc�, a HEC 1 dovcl3pod by tho LY4F949gio Enginaorirg ✓antx (HEC) of tho 'U.S. Army Ccrpc of Engirr b. TR55 deve 3p--d by th3 U.S. Jo;r t of Agrioulturc, So;l C3nsor\wti3r+ SD iicc. r cf Thor hydrograph rro *hods m:�ot-lac approve4-14Y tr.3 publi3 Yiorl & &�operltmaM prier to baginning rrgn: (Code 1975, § 1 0 1 /4 -82) Sec. 102 -143. - Flood routina methods. The flood routing computer program to be used shall be either HEC -2 or HEC -RAS from the U.S. Army Corps of Engineers. or TRH from tho Soil C3nsor\k-- Sorvios- Use of other computer program routing methods must be approved by the public works department prior to beginning design. (Code 1975, § 101/4 -83) Sec. 102 -144. - Parameters. a) Inlet. The inlet structure shall allow for the upstream 100 -year runoff to be discharged to the pond in a manner which minimizes erosion. b) Outlet. The outlet structure for detention basin /retention basin shall be constructed to minimize erosion and allow for the 2 -, 5, 25-. 50- and 100 -year storm runoff to be discharged in a controlled manner. An outlet control structure will be installed on detention/retention basins to achieve the design discharge equal to or less than the runoff rate which existed from the watershed prior to this proposed development. On the outlet structure for retention basins, an emergency outlet valve and pipe shall be installed. The valve and pipe shall be at least eight inches in diameter and meet all city requirements for water system pipe and valves. Installation of the emergency outlet valve and ,pipe shall allow the retention basin to be drained to within a maximum of one foot of its design bottom. In addition- i. Outlet structures shall be located at least 50' from a property line and shall be designed to minimize potential erosion. ii. Discharae rates shall not increase for the 2 -, 5 25 -, 50- and 100 -vear storms. iii. Outlet velocity: No significant increase (maximum 5 %) is allowed in concentrated flow velocities for the 2-. 5 25-. 50- and 100 -year storms. Post - development concentrated flow velocities cannot be increased by more than 5% above pre - development velocities. If existing concentrated flow velocities exceed six feet per second (6 fps), no additional increase in velocities will be allowed. iv. Flood heights (depth of flow) shall not increase across downstream properties. c) Storage. The detention/retention storage basin shall be designed to store that volume required to reduce the discharge rate out of the basin to not more than the runoff rate which existed from the watershed prior to this proposed development which includes the basin. The detention/retention storage volume, excluding conservation pool, shall drain out completely within 24 hours of the end of a rainfall event. d) Freeboard. A minimum freeboard of one foot shall be required. This will be the difference in elevation between the 100 -year storm design water surface elevation, plus increased elevation created by wave action, wind time or hydraulic jump, anywhere on the detention/retention basin or decorative pond, and the lowest point on the surrounding embankment within the drainage easement. e) Side slopes. The embankment side slopes for the different basins or ponds will be as noted below. The top of the side slope shall be a maximum of 12 inches above the surrounding ground. The embankment of the basin shall not "act" as a levee. The 100 -year event shall not be higher than the surrounding ground. (1) Detention basin. Slopes shall be five to one or milder. (2) Retention basin. Slopes shall be four to one below normal pool depth and five to one above. f) Overbank. The overbank of the retention basin (and all detention basins) shall be block sodded with a public works department - approved native grass. The grass must be relatively established prior to final approval of the construction by the city. g) Depth. (1) Detention basin. The minimum depth of the retention basin shall be four feet from the normal pool elevation to the bottom between the toe of slopes. The maximum depth of a retention basin shall be no greater than ten feet. (2) Detention basin. The maximum depth of the detention storage in a parking lot can be designed is eight inches. For all other detention storage basins, the maximum depth shall not exceed ten feet. h) Velocity. The average velocity of flow through the detention or retention basin shall be no greater than five feet per second. i) Erosion control. Erosion control upstream and downstream of the basins shall be considered in the design. Erosion control systems shall be installed where necessary as determined by the public works department. j) Aeration. All retention basins will require aeration systems to be installed. The aeration system will be designed to keep the standing water from stagnating. All electrical service and maintenance costs for an aeration system shall be the owner /developer or homeowners association responsibility to pay. The aeration system will need to be approved by the public works department with the approval of the basin. The owner /developer's engineer will provide appropriate design calculations and/or shop drawings showing that the aeration system is "sized" adequately for the pond. The aeration system will need to have a screening /filter device to minimize pump blockage. k) Water supply. Provisions shall be made to keep the water surface elevation in a retention basin at the normal pool elevation. This will require the developer to submit plans and specifications for installation of a water well. Another alternative is a separate irrigation service connection to the city's water system to provide the water supply to recharge the basin or pond as needed. The cost of the water used to recharge the basin shall be the owner /developer or homeowners association responsibility to pay. Recharge design shall comply with all state and federal requirements. 1) Type of detention. The city will consider different types of detention facilities. Underground detention and parking lot detention are two examples of alternative detention facilities that may be allowed. (1) Underground detention. Will need to include one or more access points for maintenance, and be designed to minimize maintenance. (2) Parking lot detention. Will need to be designed in the "extra " parking spaces. No detention will be allowed in the required parking spaces. As stated previously, the maximum depth for parking lot detention shall be eight inches. (Code 1975, § 10 Sec. 102 -161. - Submittal requirements. Sufficient information should be submitted on all proposed detention/retention basins. This includes the following items: (1) Hydraulic study. All necessary computer runs should be submitted in a bound and labeled booklet form. This should include backwater curve runs on existing conditions prior to development of the subject property, proposed existing conditions after development of the subject property, and fully developed conditions after development of the subject property. (2) Final construction plans. Construction plans shall be submitted on standard 24- inch by 36 -inch blueline sheets. The plans will include plan and profile of the entire basin with its inlet and outlet structures, edge treatments, fence, landscaping plan, and upstream and downstream erosion control. All design calculations and graphs showing the detention/retention storage design must be included in the construction plans. A grading plan for the basin or pond area, along with the drainage area map, must be included. (3) Landscaping plan. In addition to final construction plans, a landscaping plan shall be submitted on standard 24 -inch by 36 -inch blueline sheets. The plans will need to include the locations and types of all plans, trees, shrubs and grass. This plan will also need to include all decorative features such as fencing, waterfalls, etc. The landscaping plan will be approved by the city prior to or with the final plat. (4) Homeowners Association (HOA) declarations and covenants. The HOA declarations and covenants must be approved by the city prior to the final plat approval by the city council. The HOA declarations and covenants must provide the following: a. Specifically indicate all maintenance responsibilities of the HOA. Provide a detailed list of items the HOA is responsible to maintain (i.e., the HOA is responsible for the maintenance and repair of the aeration fountains, landscaping upkeep, replacement, etc.). b. Provide a detailed schedule indicating when the maintenance is planned to take place and the number of times per year the maintenance will be performed. Include the estimated annual cost for the maintenance of the detention /retention pond and everything associated with the pond. c. An estimate of the annual cost to maintain the pond and a provision for deposit of this sum into an HOA account. This shall be maintained as a minimum balance in the HOA account. The cost will include mowing and maintaining the pond, any aeration fountains, and all other HOA responsibilities. d. Such declarations and covenants must provide for assessments of property owners and for liens to be placed on all property in the subdivision if such assessments for maintenance of the detention /retention pond or any item associated with the pond (i.e., aeration fountains, mowing, etc.). Such declarations and covenants shall provide that the city shall have the right to enforce all HOA obligations concerning such maintenance if the HOA fails to perform, including the right to assess, place liens, and foreclose the same. (Code 1975, § 10 -91) Sec. 102 -162. - City review and approval. (a) The normal subdivision review process will be followed. Preliminary construction plans will be submitted with the preliminary plat. Upon approval of the preliminary plat by the planning and zoning commission, the developer can submit the final construction plans, HOA declarations and covenants, and final plat to city staff for review and approval. (b) The final plat, plans, and HOA declarations and covenants will be reviewed and approved by the public works department and submitted to the planning and zoning commission for their consideration. If the planning and zoning commission recommends approval, then the city council will consider the plat and plans. If the plat and plans are approved by the city council, then construction can begin subject to any state and federal review being necessary. (Code 1975, § 10'/4-92) Sec. 102 -163. - Federal and state review and approval. All projects will be reviewed in accordance with the Flood Damage Prevention Ordinance (article II of this chapter). Those projects which require a flood insurance rate map revision will be required to comply with the subsections contained in this section. (1) Conditional letter of map revision (CLOMR). The developer's engineer will submit the necessary hydrologic and hydraulic studies, along with an application for a CLOMR. The application will include the preliminary application fee, along with all support documentation deemed necessary by the city. After review and approval by the city, the application will be forwarded to the appropriate federal and state agencies. A permit to construct the necessary fill and/or public improvements will not be issued until a favorable response is received from the appropriate federal and state agencies. (2) Revision to the current flood insurance rate map. After the items of construction have been installed and inspected by the city, the development's engineer will submit an application for a map revision or amendment as appropriate. The city will review the application and supportive documents for compliance with city ordinances. After review and approval by the city, the application and supporting documents will be forwarded to the appropriate federal and state agencies for review. The city will not grant permission to occupy a new structure within the existing floodplain until a favorable response has been received from the necessary federal and state agencies. (Code 1975, § 10 -93) Sec. 142 -181. - Preconstruction meetin-q. The normal preconstruction conference must be held for any project to be constructed in the city. The following items will be required for the basin prior to or at the meeting: (5) City inspection fees for public works construction. (6) Any necessary federal, state, railroad company, or utility company permits. (7) Owner /developer maintenance covenant. (8) Homeowners association declarations and covenants /deed restrictions (filed copy). (Code 1975, § 10 1 /4 -101) Sec. 142 -182. - Erosion control. The owner and the contractor are totally responsible for the control of erosion during construction. The owner and contractor shall provide all erosion control systems necessary during the construction period in order to minimize the detrimental effect of the sedimentation on downstream property owners and its accumulation in the public rights -of -way and drainage system. (Code 1975, § 10 -102) Sec. 102 -183. - Landscapinq. All landscaping must be installed in accordance with the approved landscaping plan prior to the public works department approving the construction. (Code 1975, § 10'/4 -103) Sec. 102 -184. - Maintenance bond. A two -year maintenance bond on the construction of all basins and their associated facilities (including landscaping) will be required. The maintenance bond will be for 20 percent of the total construction price for the basin. (Code 1975, § 10'/4 -104) Sec. 102 -185. - City approval. The public works department will issue a "letter of approval" for the detention or retention basin after all construction on the basin is complete. No building permits will be issued in a residential subdivision until this approval has been given. In a commercial, industrial, or multifamily addition, only the permit to install the plumbing and foundation will be allowed prior to this approval, unless federal and state permits are required. (Code 1975, § 10 -105) Sec. 102 -188. - Construction standards. All construction is to be in accordance with the city's standards and specifications. (Code 1975, § 10 1 /4 -108) Sec. 102 -187. - Maintenance responsibilities. (a) Generally. The maintenance of the detention or retention basin is essential to its proper functioning. This section outlines those maintenance responsibilities with reference to all parties involved. (b) Contractor. The contractor is initially responsible for all erosion control and other maintenance items related to the basin construction until it is approved as complete in writing by the city. (c) Owner /developer. The owner /developer shall execute the detention /retention storage facility maintenance covenant prior to council approval of the plat. The owner/developer shall be responsible for all maintenance absent a HOA or until the HOA assumes responsibility. (d) Homeowners association. In residential subdivisions where a detention or retention basin is to be constructed, a homeowners association (HOA) must be established. The HOA shall collect assessments no less often than once annually. This assessment shall include an amount to be collected and used for maintenance of the basin. The amount shall cover expected annual routine maintenance costs. The HOA declarations and covenants must provide a means for the HOA to maintain a minimum balance adequate to meet anticipated annual expenditures. The HOA shall be responsible for the following: (1) Mowing of the basin and all areas around the basin controlled by the HOA based on a preapproved schedule. (2) The upkeep and replacement of all landscaping. (3) {operation and maintenance of aeration systems (including power cost and replacement cost). (4) Trash and debris removal based on a preapproved cleaning schedule and scope. (5) Operation and maintenance of decorative lighting around the basin. (B) Any necessary dredging or silt removal from the basin and/or inlet and outlet structures. (7) Repair and replacement of decorative fencing. (8) Any "specialty" items not covered by any other party. (e) Lot owners. The owner /developer maintenance covenant and the HOA declarations and covenants will be executed by the owner of the subdivision on which the basin is to be installed, and will run with the land. Such covenants shall provide for assessments to be levied as liens if unpaid, and for enforcement and collection by the city if the HOA fails to perform. (f) City. (1) The city will retain the responsibility to ensure that the maintenance of a basin is accomplished. The owner/developer covenant shall authorize the city to order maintenance done if the owner or HOA does not. If the city has to pay for maintenance costs, it will invoke the lien provision in the owner /developer covenant and/or HOA declarations and covenants in order to collect the maintenance expense and any reasonable legal fees incurred. (2) The city will be responsible for the repair and replacement of all structural components deemed necessary by the city. The structural components will include the inlet and outlet structures, storm drainage piping and retaining walls. The city will establish the repair and replacement schedule for all structural components. (3) The city is required, by being a member of the National Flood Insurance Program, to ensure that all drainage facilities are maintained which are located within the 100 -year flood pIain as designated on the Federal Insurance Administration's flood insurance rate maps (FIRM). (Code 1975, § 10'/4 -107) M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.3 NRH Municipal Complex Project Update (15 Minutes) Presenter: Jimmy Perdue, Director of Public Safety Staff will provide Council with an update on the NRH municipal complex project based on preliminary work by the project architect and input from the Municipal Complex Oversight Committee. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Central Sector of City M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. B.2 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Southwest Sector of City M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. C.0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, November 12, 2012 7:00 P.M. A.0 Call to Order - Mavor Trevino A.1 Invocation - Councilman Rodriauez A.2 Pledae - Councilman Rodriauez A.3 SneciaU Presentation(s) and Recoanition(s) — Proclamation recoanizina Northeast Paint & Bodv's 50th Anniversary as a family -owned business in North Richland Hills presented by Councilman Barth A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Aaenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of October 22, 2012 Citv Council Meetina B.2 GN 2012 -096 Approval of Contract with Department of State Health Services for On -line Computer Services for Remote Vital Statistic Access B.3 PU 2012 -031 Authorization to participate in the Collin Countv Inter -local Cooperative Purchasina Aareement with Martin Eaale Oil Co., Inc. for the purchase of city fuel B.4 PW 2012 -031 Rescind the "Renewal and Amendment of Interlocal Aareement Court Order No. 107296 " with Tarrant County Approved on September 10, 2012, and Approve a Revised "Renewal and Amendment of Interlocal Aareement Court Order No. 107296" with Tarrant Countv for the Partial Fundina of the Construction of the North Tarrant Parkwav Proiect (ST0201) B.5 PW 2012 -032 Approve the Street Dedication Deed for Public Riaht- of -Wav to be known as La Rue Circle B.6 PW 2012 -034 Abandon Public Right -of -Way within the Snow Heights Addition, Block 25 - Ordinance No. 3226 B.7 GN 2012 -095 Approve Purchase of Dump Truck from Southwest International Trucks in the Amount of $101,471.46 C.0 PUBLIC HEARINGS C.1 RP 2012 -08 Public Hearinq and Consideration of a Request from Jack Roach for a Replat to create Lots 20R and 21R. Block 12, North Richland Hills Addition (Second Filina) on 0.8035 acres at 7304 and 7308 Deville Drive C.2 ZC 2012 -11 Public Hearinq and Consideration of a Request from Les Galler for a Zonina Chanae from 1 -2 Medium Industrial to CS Communitv Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive - Ordinance No. 3223 C.3 SUP 2012 -06 Public Hearinq and Consideration of a Request from The Attic Resale for a Special Use Permit to allow a Secondhand Dealer business at 7205 Boulevard 26 - Ordinance No. 3224 D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 RP 2011 -04 Consideration of a Reauest from The Citv of North Richland Hills for a Replat to create Lots 1 R1, 1 R2 and 2R, Block 25, Snow Heights Addition on 9.5505 acres located at the Southeast corner of Rufe Snow Drive and NE Loop 820 E.0 PUBLIC WORKS E.1 PW 2012 -033 Revise the 201212013 Capital Proiects Budaet and Approve a Chanae Order in the Amount of $60,593.75 to the Trinidad Drive (Rufe Snow Drive to Halidav Lane) Street Improvements Proiect (ST0909) zl�e3:l r1:1:7_1101111:1 kyi6 F.1 GN 2012 -091 Authorize Citv Manaaer to execute contract for Construction Manaaer at Risk for NRH Municipal Complex F.2 GN 2012 -098 Appointment to Place 4 Teen Court Advisory Board G.0 EXECUTIVE SESSION ITEMS G.1 Action on Anv Item Discussed in Executive Session Listed on Work Session Aaenda KIM IONI go] :11►A1_11I Eel kq 1:1i0 H.1 Announcements - Councilman Welch H.2 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. A.0 Call to Order - Mayor Trevino M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. A.1 Invocation - Councilman Rodriguez M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.2 Pledge - Councilman Rodriguez M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. A.3 Special Presentation(s) and Recognition(s) — Proclamation recognizing Northeast Paint & Body's 50th Anniversary as a family - owned business in North Richland Hills presented by Councilman Barth IgRH CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, Jeff and Dorothea Praytor purchased the Northeast Paint & Body Shop at 7724 Mapelwood Ave in 1 962; and WHEREAS, the Praytor Family's tradition of quality automotive repair and excellent customer service has been carried down through the years by their sons Dan and Glen Praytor; daughter Kathy and son -in -law Larry O'Neal; and grandchildren Rob Praytor and Dan Hughes; and WHEREAS, over the years the business has expanded and grown to include the latest in technology and services available for automotive paint and body repairs; and WHEREAS, due to dedicated employees and 'high customer satisfaction, the business has retained many loyal customers and is beginning its 4th generation of clientele; and WHEREAS, under the current management of Kathy and Larry O'Neal, the business continues to pride itself on treating everyone like a customer, and not like a number; and WHEREAS, the City is (honored to join Northeast Paint & Body in celebrating its 50th Anniversary as a family owned business in North Richland Hills. NOW, THEREFORE, I Oscar Trevino, Mayor of the City of North Richland Hills, Texas do hereby proclaim November, 2612 as "'NORTHEAST FAINT & BODY DAY" in the City of North Richland Hills and urge all citizens to join in recognizing the many contributions this family owned business has made to our community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 12th day of November 2012. Oscar Trevino, Mayor M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. A.5 Removal of Item (s) from the Consent Agenda M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.a CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.1 Approval of Minutes of October 22, 2012 City Council Meeting Presenter: Patricia Hutson, City Secretary Recommendation: To approve the minutes of the October 22, 2012 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 22, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 22 d day of October 2012 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tom Lombard Mayor Pro Tern, Council, Place 3 Tito Rodriguez Council, Place 1 Tim Barth Council, Place 4 David Whitson Council, Place 5 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin Weegar Assistant to City Manager John Pitstick Director of Planning &s Development Larry Koonce Finance Director Stan Tinney Fire Chief Thomas Powell Fleet Services Director Craig Hulse Economic Development Director Kirk Marcum Assistant Fire Chief Debbie York Neighborhood Services Assistant Director Greg VanNieuwenhuize City Engineer Stacey Udoni Public Works Management Assistant Absent: Rita Wright Oujesky Council, Place 2 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Call to Order Mayor Trevino called the work session to order at 6:00 p.m. A.0 Discuss Items from Reaular Citv Council Meetina There were no questions from Council. B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange, lease or value of real property in the central sector of the Citv B.2 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with citv's attornev to seek advice about pendina or contemplated litigation; or a settlement offer: Brubaker vs. NRH Mayor Trevino announced at 6:01 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1 ) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the central sector of the City; and 2) Section 551.071 to consult with city's attorney to seek advice about pending or contemplated litigation or a settlement offer: Brubaker vs. NRH. C.0 Adiournrnent Mayor Trevino announced at 6:42 p.m. that the Council would adjourn to the regular Council meeting. N*CielW -1 ;i 16111►[H101i1==1II►IL9 A.0 CALL TO ORDER Mayor Trevino called the meeting to order October 22, 2012 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Tom Lombard Mayor Pro Tern, Council, Place 3 Tito Rodriguez Tim Barth David Whitson Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Absent: Rita Wright Oujesky Scott Turnage Tim Welch Council, Place 1 Council, Place 4 Council, Place b City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary Attorney Council, Place 2 Council, Place 6 Council, Place 7 A.1 INVOCATION Mayor Pro Tern Lombard gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tern Lombard led the pledge of allegiance. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) - RECOGNIZING HELENA MEUDT WHO HAS BEEN NAMED MISS NORTH RICHLAND HILLS TEEN USA Mayor Pro Tem Lombard recognized Helena Meudt who was recently named Miss North Richland Hills Teen USA and will be representing the community in November at the Miss Texas Teen USA pageant. A.4 SPECIAL PRESENTATION AND RECOGNITION(S) - RECOGNITION OF RICHLAND TENNIS CENTER USTA NATIONAL TEAMS Councilman Rodriguez and Vickie Loftice, 'Parks Director, recognized three Richland Tennis Center United States Tennis Association teams that have advanced to national competition. Recognized were Ladies 3.5 Senior Team, Tracey Driver, Captain; 8.0 Mixed Double Team, Chip Driver, Captain; and 7.0 Senior Mixed Doubles, Ellis McCallion Captain. A.5 CITIZENS PRESENTATION ON=0 A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 8, 2012 CITY COUNCIL MEETING B.2 GN 2012 -088 CANCELLATION OF THE NOVEMBER 26 AND DECEMBER 24 CITY COUNCIL MEETINGS B.3 GN 2012 -086 CONSIDER A JOINT RESOLUTION ESTABLISHING AN INTERJURISDICTIONAL EMERGENCY MANAGEMENT PROGRAM - RESOLUTION NO. 2012 -027 B.4 GN 2012 -487 APPROVE ADDENDUM TO GRANT FUNDED WEATHERIZATION PROGRAM AGREEMENT - RESOLUTION NO. 2012 -028 B.5 PU 2012 -429 AUTHORIZE THE PURCHASE OF GRANT - FUNDED EQUIPMENT FROM ADVANCED INTERACTIVE SYSTEMS IN THE AMOUNT OF $99,569 B.6 PU 2012 -030 APPROVE PURCHASE OF POLICE DEPARTMENT PATROL TAHOES FROM RELIABLE CHEVROLET B.7 GN 2012 -090 CONSIDER ACCEPTANCE OF THE 2012 URBAN AREA SECURITY INITIATIVE (UASI) GRANT IN THE AMOUNT OF $22,358.33 FOR URBAN SEARCH AND RESCUE TRAINING B.8 GN 2012 -091 AUTHORIZE PAYMENT, IN THE AMOUNT OF $318,096.84, TO MOTOROLA FOR ANNUAL PUBLIC SAFETY RADIO MAINTENANCE AGREEMENT B.9 GN 2012 -092 CONSIDER ACCEPTANCE OF THE 2012 URBAN AREA SECURITY INITIATIVE — LAW ENFORCEMENT TERRORIST PREVENTION ACTIVITIES (UASI- LETPA) GRANT IN THE AMOUNT OF $110,000.00 FOR EOD TRAINING MAYOR PRO TEM LOMBARD MOVED To APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2012 -089 APPOINTMENTS TO NAMING BOARD APPROVED Mayor Trevino advised he was recommending the reappointment of Mayor Pro Tern Lombard, Councilman Whitson and Councilman Turnage to the Naming Board. COUNCILMAN BARTH MOVED TO APPROVE THE REAPPOINTMENT OF MAYOR PRO TEM LOMBARD, COUNCILMAN 'HITSON AND COUNCILMAN TURNAGE TO THE NAMING BOARD. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. F.2 GN 2012 -093 APPROVAL OF NEW COMMITTEE MEMBERS TO THE YOUTH ADVISORY COMMITTEE APPROVED Ms. Kristen Weegar, Assistant to the City Manager, presented the Youth Advisory Committee's recommendations for new committee members to six vacant positions: Caroline Beagles, Fort Worth Christian Emily Crowson, Keller High School Spencer Finch, Fort Worth Christian Jessica LeRoy, Birdville High School Madeline Oujesky, Richland High School Garret Perkins, Birdville High School. The following returning members were recognized: Rachel Andrews, Richland High School Rebekah Brand, Birdville High School Mason Chaney Richland High School Rebecca Cooper, Richland High School Hayden Hunter, Richland High School Benton Orr, Richland High School Stephanie Phillips, Richland High School Brittany Prough, Birdville High School Sara Smith, Richland High School Leon Zajimovic, Richland High School. MAYOR PRO TEM LOMBARD MOVED TO APPROVE THE YOUTH ADVISORY COMMITTEE'S RECOMMENDATIONS FOR THE NEW COMMITTEE MEMBERS FOR THE 2012/2013 ACADEMIC YEAR. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 4 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS HA ANNOUNCEMENTS Councilman Barth made the following announcements. Early voting for the November 6th election began today and continues through Friday, November 2nd. Early voting is being conducted at the former NRH Recreation Center and other sites around Tarrant County. For more information, please call 817- 831 -8683 or visit tarrantcounty.corn and click on the elections link. Join us for the 9th Annual Hoot n' Howl event on Saturday, October 27th, at Green Valley Park. Hoot n' Howl will take place from 5 p.m. to 8 p.m. Activities include free games, bounce houses, hayrides, a costume contest and more. This annual event is a safe alternative to trick or treating. For more details, call 817 -427 -6620. The City of North Richland Hills invites you to attend the annual Veterans Day Celebration on Friday, November 9th at Liberty Park. This special event will honor all who have served our country. The ceremony will begin at 11 a.m. For more information, please call 817 - 427 - 6620. Kudos Korner — Chris Cooper at the NRH Centre. A citizen who recently hosted her grandson's birthday party at the NRH Centre stated that the experience could not have been better. She noted that the facility was beautiful and the staff was very attentive. She was especially impressed by Chris Cooper saying he was organized, very professional and anticipated every need they could want. "Courtesy and attention to detail is something not often seen today and Chris is a good example of both," she said. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:19 p.m. Oscar Trevino — Mayor I- r911*3 6 Patricia Hutson, City Secretary M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.2 GN 2012 -096 Approval of Contract with Department of State Health Services for On -line Computer Services for Remote Vital Statistic Access Presenter: Patricia Hutson, City Secretary Summarv: Council is 'being asked to approve a contract with the Texas Department of State Health Services to access their database for the issuance of vital statistic certifications. General Descrir)tion: The Municipal Records Division of the City Secretary's Office registers birth and death records and issues certifications of vital records from the Texas Department of State Health Services' remote access computer system. The City previously entered into a two -year contract in 2010 with the State to access their computer system to issue the certifications of vital records. The State is requesting that we execute a new contract with them that will expire August 31, 2013. The new contract contains essentially the same provisions as the previous contract and the compensation for the use of their system remains the same with the City not incurring any additional expenses. Recommendation: To approve the contract with Texas Department of State Health Services for their on- line computer services for vital statistic records. DEPARTMENT OF STATE HEALTH 'SERVICES This contract, number 2013- 0427234111 (Contract), is entered into by and between the Department of State Health Services (DSHS or the Performing Agency), an agency of the State of Texas, for DSHS Program Vital Statistics Unit and CITY OF NORTH RICHLAND HILLS (Receiving Agency), a Government Entitv. (collectively, the Parties). 1. Purvose of the Contract. Performing Agency agrees to provide and Rcceiving Agency agrees to purchase the services and/or goods as described in this Contract. 2.. Total Amount of the Contract. The total amount of this Contract shall be determined by the number of birth certificates printed. 3. Terns of the Contract. This Contract begins on 01/0112012 and ends on 0813112013. The Parties are riot responsible for performance under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later. 4. Authoritv. Performing Agency enters into this Contract under the authority of Health and Safety Code, Chapter 1001. If this is an interagency, contract authority is also granted through the Texas Government Code, Interagency Cooperation Act, Chapter 771 et seq. If this contract is an interlocal, contract authority is also granted through the Texas Government Code, Interlocal Cooperation Act, Chapter 791 et seq. 5. Documents Formine Contract. The Contract consists of the following a. Core Contract (this document) b. Exhibits, if applicable Any changes made to the Contract, whether by edit or attachment, do not form part of the Contract unless expressly agreed to in writing by Performing Agency and Receiving Agency and incorporated herein through written amendment:. This Contract niay be modified within the Contract period by written amendment signed by both Parties. G. Statement of Work. Performing Agency agrees to provide on -line computer services in support of Receiving Agency from 7:00 a.m. to 6:00 p.tn. Monday thru Friday, except holidays. In the event of an emergency or computer application error, Performing Agency may temporarily suspend services without advance notice. Receiving Agency will search Performing Agency databases, locate data, and issue Certifications of Vital Records to authorized individuals requesting such data. The certifications will be in a format formally approved by Performing Agency. Receiving Agency will acquire the necessary data processing equipment, communications, hardware or software, and purchase "bank note" paper, as specified by Performing Agency. Performing Agency will assist in connection of the equipment, furnish applicable software programs, and provide technical assistance related to equipment and programs under control of the Performing Agency. Receiving Agency acknowledges that records may not be located in the searching process instituted by Receiving Agency or records, which are located, may have errors due (o: A) normal key -entry errors in spellings; B) accidental failure on the part of the Performing Agency to update a file for an amendment or paternity determination; and C] the event year does not exist on the system. Receiving Agency will notify Performing Agency in writing, at least monthly of errors or suspected errors that exist on the data base information. Receiving Agency is to maintain an inventory control and account for each document produced on "bank note" paper, including voided documents. Receiving Agency is responsible for maintaining a system of vital record keeping that is in accordance with Chapters 195 of the Health and Safety Code and the regulations adopted there under. 7. Pavrnent Method. Fee for Service Receiving Agency agrees to reimburse Performing Agency $ 1.83 (One Dollar and 831loo) for each Certification of Vital Record ,printed as a result of Searches of the database. Receiving Agency agrees to charge the same base search fee for a birth certificate as Performing Agency. Additional fees may only be charged as au[horized by Texas Health and Safety Code 191. S. Bi line Instruction. The Parties agree that the following payee is entitled to receive payment For services rendered by DSHS or goods provided under this Contract. Performing Agency will submit a monthly itemized billing showing the number of transactions by date to Receiving Agency and payment will be made no later than thirty (30) days following the billing date. Payment will be considered made on the date postmarked. Name: Texas Department of State Health Services Vital Statistics Unit, MC2906 Address; P. 0. Box 149347 Austin, Texas 78714 -9347 Vendor Identification Number: 35375375371000 9. Confidentiality. Parties are required to comply with state and federal laws relating to the privacy and confidentiality of patient anti client records that contain Protected Health Information (PHI), or other information or records made confidential by law. Receiving Agency will maintain sufficient safeguards to prevent release or disclosure of any information obtained hereunder to anyone other than Receiving Agency employee(s) or those who have an official need for the information and are authorized to receive such records. Receiving Agency further agrees records obtained and issued, as specified under this contract, will be used for purposes as herein set out and the use of these records or data for other purposes must be agreed to in writing by both Parries. 10. Security of Patient or Client Records. Receiving Agency agrees that all data received from Performing Agency shall be treated as confidential, and ensure all information provided to outsourced entities remains confidential and utilized as specified in any pertinent written agreements. Data will not he used for any purpose other than that specifically set forth herein. Data will not be made available to any other individual or organization without proper consent. Data will be maintained to prevent unauthorized access and will not be used to track back to any individual or organization identified by the data. Receiving Agency agrees to implement all reasonable and necessary procedures to ensure that only authorized users will have access and will notify Performing Agency immediately should it detect a security violation by one of its employees or any other person. Receiving Agency is responsible for insuring that authc.7rized Receiving Agency employees) use only their own individual passwords while logged into Performing Agency on -line computer applications. Performing Agency will inactivate any individual who does not use their account for ninety (90) days. Receiving Agency shall notify Performing Agency of all branch locations. 11.. Suspension of Services Under 'Phis Contract. In the event of an emergency or computer overload, Performing Agency may temporarily suspend services without advance notice. This Contract may be immediately suspended upon reasonable Suspicion by Performing Agency that the terms of this Contract have been violated. Performing Agency further reserves the right to terminate this Contract if, after reasonable notice and investigation, it is concluded that a violation of this Contract has occurred. 12. Liability for IIarm. it is expressly understood that Performing Agency snakes no gu uantec of accuracy regarding the data provided to Receiving Agency tender this contract. 13. Termination. This Contract may be terminated by mutual agreement of both parties. Eliker party may terminate this Contcdet by giving 30 day's written notice of its intent to terminate. Written nc;tice may be sent by any method, which provides verification of receipt, and the 30 days will be calculated from the date of receipt. This Contract may be terminated for cause by either party for breach or failure to perform an essential requirement of the Contract. Performing Agency reserves the right to limit or cancel access under this Contract should Performing Agency determine that is has insufficient capacity in its computer system to maintain current levels of transactions by Receiving Agency and/or that continued access by Receiving Agency is detrimental to the overall efficiency and operation of Performing Agency's computer systems. Any such limitation or termination of services will be upon written notice to Receiving Agency by Performing Agency. Upon termination of all or part of this Contract, Department and Receiving Agency will be discharged from any further obligation created under the applicable terms of this Contract except for the equitable settlement of the respective accrued interests or obligations incurred prior to termination. 14. Terms & Conditions. A. Federal and State Laws, Rules and Ordinances. Parties shall comply with all applicable federal and state statutes, rules and regulations. H. Applicable Contracts Law and Venue for Disputes. Regarding all issues related to contract formation, performance, interpretation, and any issues that may arise in any dispute between the Parties, the Contract shall be governed by, and construed in accordance with, the laws of the State of Texas. In the event of a dispute between the Parties, venue for any suit shall be Travis County, Texas. C. Records Retention. DSHS shall retain records in accordance with the Department's State of Texas Records Retention Schedule, located at httgJ /www,dshs. state .tx.us_ / record s /schedules.shtrn. Department Rules and other applicable state and federal statutes and regulations governing medical, mental health, and substance abuse information. D. Severability and Ambiguity. If any provision of this Contract is construed to be illegal or invalid, the illegal or invalid provision will be deemed stricken and deleted to the same extent and effect as if never incorporated, but all other provisions will continue. Parties represent and agree that the language contained in this Contract is to be construed as jointly drafted, proposed and accepted. E. Legal Notice. Any notice required or permitted to be given by the provisions of this Contract shall be deemed to have been received by a Party on the third husincss day after the date on which it was mailed to the Party at the address first given above (or at such other address as the Party shall specify to the Receiving Agency in writing) or, if sent by certified mail, on the date of receipt. F. Immunity Not Waived. THE PARTIF,S EXPRESSLY AGREE THAT NO PRDVISION OF THIS CONTRACT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER 13Y DEPARTMENT OR THE STATE OF TEXAS OF ANY IMMUNITIES FROM SUIT OR FROM LIABILITY THAT DEPARTMENT OR THE STATE OF TEXAS MAY HAVE BY OPERATION OF LAW. G. Waiver. Acceptance by either party of partial performance or failure to complain of any action, non - action or default under this Contract shall not constitute a waiver of either party's rights under the Contract. H. Breach of Contract Claim. The process for a breach of contract claim against the Department provided for in Chapter 2260 of Texas Government Corse and implemented in the rules at 25 TAC § §1.431 -1,447 shall he used by Performing Agency and Receiving Agency to attempt to resolve any claim for breach of contract made against Performing Agency. I. Inspections. Deceiving Agency shall permit authorized Performing Agency personnel, during normal working hours, to conduct site visits and review such records as needed to ascertain compliance with the terms of this contract. J. Voided Records. To ensure compliance with Texas Administrative Code 181.24 Abused, Misused, or Flagged Records, Performing Agency is asking all Local office staff to be prudent in reviewing and checking record information on the computer screen prior to printing. The State Vital Statistics Unit does not honor nor encourage what some may consider "courtesy or free copies ". All documents printed via the remote access system are considered legal and viable documents. Every time a specific record is printed, it is counted. Once a record has been printed 10 times, it can no longer be issued without authorization from the State Vital Statistics Unit Office. Records printed by accident should be reported to the Security Manager to reset the lifetime count. The State Vital Statistics Unit is not responsible for: printers not being turned on, printing to wrong printer, printers not working properly, the accidental printing of a wrong record_ In order to reset the lifetime count of a customer, Receiving Agency must notify Performing Agency Security Manager in writing to clear voided records from the remote access system's customer lifetime counts and the original voided certificate must be sent into the State Vital Statistics Unit Office. K. Credits. Performing Agency will handle credit requests on a case -by -case basis, Credits may be considered in those cases of emergency situations, i.e., equipment and systems failures or inclement weather. Receiving Agency shrill submit these requests in writing along with pertinent documentation to provide justification to the State Registrar and/or designee for approval. Performing Agency will provide written documentation to the Receiving Agency on the status of the approval of credit requests. 15. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject mutter of This Contract, other than as set forrh in this Contract. By signing below, the Parties acknowledge that they have read the Contract and agrce to its terns, and that the persons whose signatures appear below have the requisite authority [o execute this Contract on behalf of the named party. DEPARTMENT OF STATF, HEALTH SERVICES By: :rs�z.1�_ Signature of Authorized Official lol ?li;- Date Bob Burnette, CY.M., CTPM Director, Client Services Contracting Unit 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 (512) 458 -7470 B ob. B urnette @ dshs. state. tx . u s CITY OF NORTH RICHLAN❑ HILLS By: Signature Date Printed Name and Title Address City, State, Zip Telephone Number E -mail Address for Official Cnrrespondencc M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.3 PU 2012 -031 Authorization to participate in the Collin County Inter -local Cooperative Purchasing Agreement with Martin Eagle Oil Co., Inc. for the purchase of city fuel Presenter: Larry Koonce, Finance Director Summarv: The City Council is being asked to utilize the Inter -local Cooperative Purchasing Agreement in place with Collin County for the purchase of gasoline, diesel fuel and propane from Martin Eagle Oil Co., Inc. General Description: In the 2012/2013 approved budget, Council appropriated $728,125 for the purchase of gasoline, diesel fuel and propane. Collin County has a contract for gasoline, diesel fuel and propane with Martin Eagle Oil Co., Inc. Council approved an Inter -local Cooperative Purchasing Agreement with Collin County at the January 25, 2010 City Council Meeting. Because this purchase will exceed $50,000 for the fiscal year, Council approval is required. The cost of fuel is determined by obtaining the daily price of fuel from the Oil Price Information Service (OPIS) and adding the vendor's fee of 0.012 per gallon for gasoline and 0.014 for diesel. All State competitive bidding requirements will be met by purchasing fuel through this contract. Staff has also reviewed other similar contracts and believes that the Collin County contract provides the best pricing and better pricing than we could get on our own. In order to take advantage of the cost savings established by Collin County's current agreement with Martin Eagle Oil Co., Inc., staff recommends approval to participate in the purchase of fuel. Recommendation: Authorize participation in the Collin County Inter -local Cooperative Purchasing Agreement with Martin Eagle Oil, Co., Inc. for the purchase of city fuel. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.4 PW 2.012 -031 Rescind the "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County Approved on September 10, 2012, and Approve a Revised "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County for the Partial Funding of the Construction of the North Tarrant Parkway Project (ST0201) Presenter: Gregory Van N'ieuwenhuize, City Engineer Summarv: The City Council is being asked to rescind a previously approved renewal agreement with Tarrant County for the partial funding of the construction of North Tarrant Parkway and to approve a revised version of this previous agreement. General Descrivtion: On September 10"', the City Council approved the "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" for the partial funding of North Tarrant Parkway (hereinafter referred to as "Initial Agreement "). This Initial Agreement (and all previous interlocal agreements regarding North Tarrant Parkway with Tarrant County) indicated that Tarrant County's funding responsibility would be the lesser of $14,095,000 or 65 % of the project's construction costs. Upon the Council's approval, the appropriate staff signed the Initial Agreement and then sent it to Tarrant County. Subsequently, Tarrant County inquired to see if the City would consider reducing the maximum amount of Tarrant County's funding responsibility in regards to the North Tarrant Parkway Project. Because construction is substantially complete (the only remaining item is the installation of traffic signals at the intersection of Keller - Smithfield Road and North Tarrant Parkway), staff' was comfortable with reducing the maximum amount from $14,095,000 to $12,000,000. This change will not have any effect on the North Tarrant Parkway project (as the 65 % threshold will be considerably less than $14,095,000), but it will allow Tarrant County to fund $2,095,000 worth of additional projects as part of their 2006 Bond Program. (It should be noted that one of the beneficiaries of this $2,095,000 is the City, as Tarrant County has verbally committed $550,000 towards the upcoming Smithfield Road Realignment at Davis Boulevard Project and $295,000 towards the Intersection Improvements at Davis Boulevard and Mid - Cities Boulevard Project.) While Tarrant County staff has not presented the Initial Agreement to their Commissioners Court, it would be appropriate to rescind this Initial Agreement as a matter of record keeping. The proceeding "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" is the same as the Initial Agreement except for the funding change related to the reduction in the maximum amount from $14,095,000 to $12,000,000. The City Attorney has reviewed the proceeding "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" and determined it to be acceptable. Recommendation: Rescind the "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County Approved on September 10, 2012, and Approve a Revised "Renewal and Amendment of Interlocal Agreement Court Order No. 107296" with Tarrant County for the Partial Funding of the Construction of the North Tarrant Parkway Project (ST0201) North Tarrant Pkwy Strut Imp. - (Davis Blvd to Rd)' OF _ TIL North Tarrant Pkwy Street Imp. (Davis Blvd to Whitley Rd) w *E 5 NORTH RICHLAND HILLS Project Locator Map L-- i ■ STATE OF TEXAS § § Renewal and Amendment of Interlocal Agreement Court Order No, 107296 COUNTY OF TARRANT § Project: North Tarrant Parkway BACKGROUND 1. Tarrant County ( "COUNTY'S and the City of North Richland Hills ( "CITY) entered into an Agreement approved by Tarrant County Commissioners Court Order No. 107296, for the cooperative funding of improvements to North Tarrant Parkway ("Project's as described in the 2006 Tarrant County Bond Program. 2. The Project is not complete and the COUNTY and the CITY desire to renew the Agreement for the 2013 Fiscal Year. Therefore, the COUNTY and CITY agree to the following 1. The COUNTY and the CITY renew the Agreement for the COUNTY's 2013 Fiscal Year with the Agreement to expire September 30, 2013 or the completion of the Project as determined by the COUNTY, whichever occurs sooner. 2. The COUNTY and CITY agree to the revised payment schedules.. 3. Section II of Agreement is amended as follows: The services to be provided by the CITY include, but are not limited to, the following: A. All as -built total project costs including all construction cost, right -of- way acquisition, planning, engineering, surveying and governmental approval cost (collectively referred to as "Costs'. B. Construction agreement administration, site review, permitting and inspection; C. Interagency cooperation; D. A monthly progress report documenting the percent complete for each major component of the project shall be provided to the COUNTY; E. CITY will notify the COUNTY on completion of the project; and F. CITY will include the following language on all on -site public notice signage: "This project is funded by the City of North Richland Hills and the Tarrant County Commissioners Court through the 2006 Tarrant County Bond Program" Interlocal Agreement Transportation Bond 2006 -2007 Page 1 4. Section IV of Agreement is amended as follows: County agrees to reimburse City either $12,000,004 of its Costs or 65% of its Costs, whichever amount is less. Attachment A incorporated into this agreement by reference sets forth the funding schedule for this reimbursement. However, in the event that the schedule is delayed, the COUNTY is excused from paying until the successful completion of the scheduled phase of the project as reasonably determined by the COUNTY. The CITY will provide certification signed by the CFO or authorized official that the work has been completed and that the funds being requested have been expended. CITY understands that CITY will be responsible for any other expenses incurred by CITY in performing the services under this agreement. APPROVED on this day the day of 2D , by Tarrant County. Commissioners Court Order No. TARRANT COUNTY STATE OF TEXAS CITY County Judge Signature APPROVED AS TO FORM: APPROVED AS TO FORM AND CONTENT.- District Attorney's Office* City Attorney *By law, the District Attorney's Office may only advise or approve agreements or legal documents on behalf of its clients. It may not advise or approve a agreement or legal document on 'behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s). Interlocal Agreement Transaortation Bond 2006 -2907 Page 2 CERTIFICATI ®N OF AVAILABLE FUNDS IN THE AMOUNT OF Certification of Funds Available as follows: Fiscal year ending September 30, 2007 $ Fiscal year ending September 30, 2008 $ Fiscal year ending September 30, 2009 $ Fiscal year ending September 30, 2010 $3,204,092 Fiscal year ending September 30, 2011 $1,746,149 Fiscal year ending September 30, 2012 $3,430,598 Fiscal year ending September 30, 2013 $3,619,161 All future ►rears funding is contingent on future debt issuance and renewal of this contract Fiscal year ending September 30, 2014 $ Fiscal year ending September 30, 2015 $ Fiscal year ending September 30, 2016 $ $12,000,000* Auditor's Office x Amount includes 56,600,000 in previously designated federal funds. Interlocal Aareement Transportation Bond 2006 -2007 Page 3 Proiect Information Fr8wT-0loILI l01goIMP City: City of North Richland Hills Project Name: Widening of North Tarrant Parkway Proposed Proiect Schedule Start Date Duration (mo) End Date * Design: Nov -2005 36 Nov -2008 ROW Acquisition: - - - Utility Relocation: - - - Construction: Mar -2010 33 Dec -2012 * COUNTY payments by completed phase are contingent upon the COUNTY'S reasonable determination that the work regarding the project phase for which payment is expected is successfidly completed, as determined by the COUNTY. COUNTY plans to issue debt for all phases of this project, therefore payment remains contingent on debt issuance in accordance with applicable law. Once Construction commences, COUNTY payment shall be made by fiscal quarter prorated over the life of the constriction but contingent upon reasonable progress in construction as may be determined by the COUNTY. Proposed County Pavmen Design: ROW AcquisitioI: Utility Relocation: Construction: County Funding Total: t by Phase $1.2,1700,000 $1.2,000,000 ** Proposed County Pavment by Calendar Ouarter (SUBJECT TO CHANGE) 4th Quarter $ $ $1,809,580 $ Interlocal Agreement Transportation Bond 2006 -2007 Page 4 1 st Quarter 2nd Quarter 3rd Quarter 2007 S $ 2008 $ S $ 2009 $ S $ 2010 $3,204,092 S $ 2011 $1,746,149 S $ 2012 $3,430,598 S $ 2013 $1,809,581 S $ 2014 $ S $ 2015 $ S $ 2016 $ S $ ** Amount includes $6,600,000 of previously designated federal funds. 4th Quarter $ $ $1,809,580 $ Interlocal Agreement Transportation Bond 2006 -2007 Page 4 M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.5 PW 2012 -032 Approve the Street Dedication Deed for Public Right -of- Way to be known as La Rue Circle Presenter: Gregory Van Nieuwenhuize, City Engineer Summarv: The City Council is being asked to formerly dedicate a tract of land presently owned by the City as public Right -of -Way. General Descrivtion: The City is the owner of Lot 8, Block 22 of the Snow Heights Addition. As part of the orderly redevelopment of the City's property located at the southeast corner of Loop 820 and Rufe Snow Drive, vehicular access through this lot is a logical extension of La Rue Circle from Corona Drive. Staff is presently working with the local engineering firm of Hamilton Duffy regarding the design of the La Rue Circle extension. This extension is being design as a typical 31 ft. wide residential street. As such, it would be appropriate to dedicate 50 ft. (typical Right - of -Way width of a residential street) across Lot 8, Block 22 of the Snow Heights Addition as public Right -of -Way. The City Attorney has drafted the proceeding Street Dedication Deed instrument as the formal instrument dedicating 50 ft. of Lot 8, Block 22 of the Snow Heights Addition as public Right -of -Way. Recommendation: Approve the Street Dedication Deed for the future La Rue Circle across Lot 8, Block 22 of the Snow Heights Addition. STREET DEDICATION DEED THE STATE OF TEXAS § COUNTY OF TARRANT § KNOW ALL PERSONS BY THESE PRESENTS: THAT THE City of North Richland Hills, (hereinafter referred to as "Grantor"), hereby dedicates the property (the "Public Street Property ") described as follows: SEE EXHIBIT "A" & EXHIBIT "B" to the Public as a Public Street to be known as La Rue Circle EXECUTED this the 12th day of November, 2012. Mark Hindman, City Manager STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned authority, on this day personally appeared Mark Hindman , known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes therein expressed, in the capacity therein stated and he/she is authorized to do so. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of November, 2012. Notary Public in and for the State of Texas EXHIBIT 7, ?, INTERSTATE 4 0011 5 A�, F CHTY Cr NORM ' DCHLAW Hats ' CLUNE WN. PAGE 574, DR.T.C.T STRNGHT STREET "THIS SURVEY PLAT IS ACCOMPANIED BY A FIELD NOTE DESCRIPTION WHICH IS NADE A PART OF THIS DOCUMENT" HIGHWAY (A VARIABLE WIDTH FLIGHT- QF -WAY) 5£RJIC£ ROA4 LOOP 820 6LOGN 22, SWW HE a YL.LNE 388 -24, PAC 34. P.R i.0 i. � e CORONA a (A 56 FOOT RIGHT -OF -WAY) yny AA PROPERTY COMERS SH(%N HEREON ARE 112 IW-H CAPPED STEEL ROOS STkWED "WOAR SURd INC' MfIn7 IAOTEO OTHERWISE A � SCALE — 1"=100' EXHIBIT SHOWING LA RUE CIRCLE SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT NQ. 1605, CITY OF NORTH RICHLAND HILLS, TARRA4NT COUNTY, TEXAS. I hereby certify that this plat is an accurate representation of an actual survey made on the ground this date under my supervlslon of the above described tract and the boundary lines, corners and dlmenslons shown are as Indicated and that this survey conforms with the Professional and Technical standards of the Texas Board of Professional Land Surveying Practices Act revised in August of 2 011. PREUMNARY, 7HO DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE AND SHALL NOT BE USED OR tW1EKE0 AS A FINAL SURVEY DOCUMENT. Johan W. Morgan, R.P.L.S. No. 5488 Scale 1"=100' LEGEND ■ FOUND STEEL ROD Ci SET CAPPED STEEL ROO + l REWllM1OER CF Lp5 1 -R, RLOCN 25. SNQW HEIGHTS WOmGH, WLUWE ]43 -206, PAGE es, PF.,i.G,T. FOUND STEEL PIPE ❑ POUND BOIS D'ARC STAKE \1— OVERHEAD UTILITY LINE —X— CENTERLINE FENCE �t i° EA RUE CIRCLE ,. 3, r]3j ti sD� 0.1435 OF AN AC RE': (8,250 SO. FLT. + / -) NCf'IE: No INPROVEMETR'IS SHOWN. 6LOGN 22, SWW HE a YL.LNE 388 -24, PAC 34. P.R i.0 i. � e CORONA a (A 56 FOOT RIGHT -OF -WAY) yny AA PROPERTY COMERS SH(%N HEREON ARE 112 IW-H CAPPED STEEL ROOS STkWED "WOAR SURd INC' MfIn7 IAOTEO OTHERWISE A � SCALE — 1"=100' EXHIBIT SHOWING LA RUE CIRCLE SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT NQ. 1605, CITY OF NORTH RICHLAND HILLS, TARRA4NT COUNTY, TEXAS. I hereby certify that this plat is an accurate representation of an actual survey made on the ground this date under my supervlslon of the above described tract and the boundary lines, corners and dlmenslons shown are as Indicated and that this survey conforms with the Professional and Technical standards of the Texas Board of Professional Land Surveying Practices Act revised in August of 2 011. PREUMNARY, 7HO DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE AND SHALL NOT BE USED OR tW1EKE0 AS A FINAL SURVEY DOCUMENT. Johan W. Morgan, R.P.L.S. No. 5488 Scale 1"=100' COORDINATE FI -E; 11 -051 8�R 22, STHOf fEFGHTS A[Clir]N, JL4NC M -24, Pa E s4, P.iLT.G.T. 1 PAGE I OF 2 HL'`r -_lJ 11 —02 -2012 Moak Surveyors, Inc, LICENSED STATE ANC REGISTERED PROFESSIONAL LAND SURVEYORS Texas • Vem ltvxieiP • Arizo • NeVada 1105 Cheek Sparger Road, Colieyville, Texas 76034 Metro 817 - 2138-2211 • Eax 817- 282 -0401 w'ww. M0AkSAry ey I)rs - CUM Date 11 -01 -2012 'Jab # 11 -0151ST LEGEND ■ FOUND STEEL ROD Ci SET CAPPED STEEL ROO + CROSS OUT IN CONCRETE {? FOUND STEEL PIPE ❑ POUND BOIS D'ARC STAKE \1— OVERHEAD UTILITY LINE —X— CENTERLINE FENCE COORDINATE FI -E; 11 -051 8�R 22, STHOf fEFGHTS A[Clir]N, JL4NC M -24, Pa E s4, P.iLT.G.T. 1 PAGE I OF 2 HL'`r -_lJ 11 —02 -2012 Moak Surveyors, Inc, LICENSED STATE ANC REGISTERED PROFESSIONAL LAND SURVEYORS Texas • Vem ltvxieiP • Arizo • NeVada 1105 Cheek Sparger Road, Colieyville, Texas 76034 Metro 817 - 2138-2211 • Eax 817- 282 -0401 w'ww. M0AkSAry ey I)rs - CUM Date 11 -01 -2012 'Jab # 11 -0151ST EXHIB "�] I ?I';CR DE A IS T OF THIS DO BY A 1 L� L r � - I F >I:lav i' �I .I 61- il� S MADE A PART OF THIS DOCUMENT" FIELD N07E DESCRIPTION ALL that certain tract or parcel of land situated In the W. W. WALLACE SURVEY, ABSTRACT NO. 1606, Tarrant County, Texas and being a portion of Lot 8, Block 22, Snow Heights Addition to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -24, Page 34, Plat Records, Tarrant County, Texas and being more particularly described by metes and bounds as follows: BEGINNING In the northerly boundary IIne of said Lot 8, from which a 1/2 Inch capped steel rod stamped "15RITTA1N & CRAWFORD' found for the southwest corner of Lot 1 -11, Block 25, SNOW HEIGHTS ADDITION, an Addition to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -208, Page 89, Plat Records, Tarrant County, Texas bears North 89 degrees 38 minutes 30 seconds West, at 17.57 feet: Thence South 89 degrees 38 minutes 30 seconds East with the northerly boundary line of said Lot 8 and the southerly boundary line of said Lot 1R, 50.00 feet to the northeast corner of said Lot 8; THENCE South 00 degrees 22 minutes 30 seconds West with the easterly boundary line of said Lot 8, 125.00 feet to the southeast corder thereof, being in the northerly right -of -way line of Corona Drive, (a 50 foot wide right -of -way); THENCE North 89 degrees 38 minutes 30 seconds West with said right -of -way line, 54.00 feet; THENCE North 00 degrees 22 minutes 30 seconds East parallel to and 30 feet east ofthe westerly boundary line of said Lot 8, 125,00 feet the PLACE OF BEGINNING and containing 0.1435 of an acre of land, more or less as surveyed by Moak Surveyors, Inc.. FIELD NOTE DESCRIPTION FOR LA RUE CIRCLE SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT N©. 1505 CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS_ I hereby certify that this plat is an accurate representation of an actual survey made on the ground this date under MY supervision of the above described tract and the boundary lines, corners and dimensions shown are as indicated and that this survey conforms with the Professional and Technical Standards of the Texas Board of ProfessfonaI Land Surveying Practices Act revised In August of 2011" PRELINfINARY, THIS DOCUMENT SHALL NOT 8E RECORDED FOR ANY PURPOSE AND SHALL NOT BE USED OR VIE1NED AS A RNAL SURVEY DOCUMENT John W. Morgan, R.P.L.S. No. 5488 PAGE 2 OF 2 _ LFV c�F7 11 —02-2012 Moak S['cxa, rs, Inc. LICE 115E EGI5TERED PROF URVEY ©R5 Tezas • erada u `. c' \ 1 105 Check S i['exas ?6034 Metro 8-282 -0401 wts.CUm Pate 11 -01 -2012 IJob 411 -451ST M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.6 PW 2012 -034 Abandon Public Right -of -Way within the Snow Heights Addition, Block 25 - Ordinance No. 3226 Presenter: Gregory Ilan Nieuwenhuize, City Engineer Summarv: The City Council is being asked to approve an ordinance which abandons public Right - of -Way known as Straight Street within Block 25 of the Snow Heights Addition. General Descrivtion: A recent title search has revealed that a short segment of public Right -of -Way known as Straight Street overlaps a portion of what is now basically a mutual access easement between the former Library /Recreation Center building and Rufe Snow Drive. This Right -of -Way is not needed for the upcoming Replat of this portion of Block 25 of the Snow Heights Addition. Additionally, there is not a public benefit in retaining Straight Street as public Right -of -Way. The previously mentioned Replat will provide for a formal Mutual Access Easement between the lot containing the former Library /Recreation Center building and Rufe Snow Drive. The City Attorney has approved the proceeding ordinance which upon the approval of the City Council will formerly abandon Straight Street. Recommendation: Approve Ordinance No. 3220. M RH AN ORDINANCE AN ORDINANCE CLOSING AND ABANDONING A PORTION OF STRAIGHT STREET IN THE CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS. WHEREAS, the City Council desires to abandon a portion of Straight Street and to incorporate it into a plat of property owned by the City; and, WHEREAS, the City Council has determined that the street right of way is no longer required or convenient for street use, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT that portion of the street known as Straight Street depicted in Exhibit A and described in Exhibit B hereto is hereby abandoned and closed for street use. AND IT IS SO ORDAINED. PASSED AND APPROVED this the 12th day of November, 2012. ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor 1.1 �:191 =1 DIF-114 1101 to] N k ►, I -1:I III I X0 I I WiF George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, P.E., Managing Director EXHIBIT ''A" INTERSTATE /c SURVEY PLAT IS ACCOMPANIED BY A FIELD NOTE I r10N WHICH IS MADE A PART OF THIS DOCUMENT" HIGHWAY + SAFABLE WIDTH RtOHT -Or -WAY LOOP 820 4 LOi 1 -w 9LOCN 25. 9101Y HEIGHTS MORI ©N, � .13ryA" N� YO H[ ]9drl P C il9, P :Y[i.L.i'. s$ 1 +)4 &' E a 'rrmrane 54,86' IT' Of NORTH PFHPi.D YLLS ^� •- STRAGHT S*RFFT N B9 °38;}D"W ZOO.OT I rf . 0.2 OF AN GRAD'_ (10, 991 SQ. FIT. +) Point i Beg nn ag 07 NOTE: NO IMPROVEMENTS SH N. 1 R D -01 22, $WOW 101Frt4. 111-1, WL411E 398 -25, -C 34, P.R -I.. ALL PROPERTY CORNERS SHOWN HEREON ARE 112 1 CA CAPPED STEEL RODS STAIIPED . kIOAK W INC' UI&M NOTED OTHERWISE SCALE — 1"=100 * �.� EXHIBIT SHOWING A PORTION OF STRAIGHT STREET RIGHT- OF -VIIAY ABANDONMENT SITUATED IN THE W. W. WALLACE SURVEY, ABSTRACT NO. 1606, CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS_ I hereby certify that this plat Is an accurate representation of an actual survey made on the ground this date under my supervision of the above described tract and the boundary lines, corners and dimensions shown are as Indicated and that this survey conforms with the ProfesslonaI and Technical Standards of the Texas Board of Professional Land Surveying Practices Act revised in August of 2011. PRELIMINARY, THIS DOCUMENT SHALL. NOT BE RECORDED FOR ANY PURPOSE AND SWILL NOT RE USED OR WEI/fEDAs A FINAL SURVEY DOCUMENT John W. Morgan, R.P.L.S. No. 5488 PAGE 1 OF 2 Scale 1"= 100' Moak Surveyors, Inc. LEGEND LICENSED STATE AND REGISTERED • FOUND STEEL ROD PROFESSIONAL LAND SURVEYORS O SET CAPPED STEEL ROD Texas • Now Mexico • Arizona • Nevada + CROSS CUE IN CONCRETE ¢ FOUND STEEL PIPE 1105 Chccksparger Raid, Celle) vRic, Texas 76034 ❑. FOUND BOIS D'ARC STAKE Metro 817-268-2- • Fax 817 -282 -0401 — \ \— OVERHEAD UTILITY LINE Aww.mraksurozcnrs.eom —x— CENTERLINE FENCE COORDINATE FILE. 11­G51 D.at. 10 -30 -2012 Job# 11 - 051 AC EXHIBIT 91 19 SURVEY R I PLAT IS �ADE PART C O TH S 1 DOCUMENT" FIELD NOTE DESCRIPTION ALL that certain tract or parcel of land situated In the W. W. WALLACE SURVEY, A65TRACf NO, 1606, Tarrant County, Texas and being a portion of STRAIGHT STREET as recorded in Volume 3907, Page 574, Deed Records, Tarrant County, Texas and being more particularly described by metes and bounds as follows: BEGINNING at a 1/2 inch capped steel rod stamped "BRITTAIN & CRAWFORD" found for the southwest corner of Lot 1 - 11, !Block 25, SNOW HEIGHTS ADDITION, an Addition to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -208, Page 89, Plat Records, Tarrant County, Texas; Thence North 89 degrees 38 minutes 30 seconds West with the southerly right -of -way line of Straight Street, 200.87 feet to a 1/2 inch capped steel rod stamped "MOAK SURV INC" Found in the easterly right -of -way line of Rufe Snow Drive; THENCE North 01 degrees 04 minutes 16 seconds East departing said southerly right -of -way line and with said easterly right - of -way line, at 54 "55 feet passing a 4 inch brass disc stamped 7XD07 found on line, in all 54.86 feet to the southerly boundary line of Lot 2, Black 25, SNOW HEIGHTS ADDITION, an Addition to the City of North Richland Hills, Tarrant County, Texas as recorded in Volume 388 -130, Page 55 of said Plat Records; THENCE South 89 degrees 38 minutes 30 seconds East with said southerly boundary line and the northerly right -of -way line of said Straight Street, 199.82 feet to a 1/2 inch steel rod Found for the southeast corner of said lot 2; THENCE South 00 degrees 01 minutes 57 seconds East with the common boundary line between said Lots 1 -R and 2, 54.86 feet the PLACE OF BEGINNING and containing 0.2523 of an acre of land, more or less as surveyed by Moak Surveyors, Inc.. FIELD NOTE DESCRIPTION FOR A PORTION OF STRAIGHT STREET RIGHT -OF -WAY ABANDDMMENT SITUATED IN THE W . W. WALLACE SURVEY, ABSTRACT NO. 1606, CITY OF NORTH RICHLAND MILLS, TARRANT COUNTY, TEXAS. I hereby certify that this plat Is an accurate representation of an actual survey made on the ground this date under my supervision of the above described tract and the boundary lines, corners and dimensions shown are as Indicated and that this survey conforms with the Professional and Technical Standards of the Texas Board of ProfesslonaI Land Surveying Practices Act revised In August of 20L1. PRELIMINARY, THIS JOCUMENT SHALL NOT BERECORDEL) fORANYPORiPOSE AND sHALL t4or BE USED oR VfEWEDAS A FINAL SURVEY DOCUMENT. Sohn W. Morgan, R,P,L.S, No. 5486 PAGE 2OF2 Moak S rs, Ine. LICENSE E T D R STEREO PROFES O YORE Tel &S • i l mda 05 Check Sp cr , Tcxw 7603 Metro 817- 2211 • - - 282-0401 iVH'W.RI &C4I#f 11 4 Date 10 -30 -2012 Job H 11 - 051AC M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. B.7 GN 2012 -095 Approve Purchase of Dump Truck from Southwest International Trucks in the Amount of $101,471.46 Presenter: Thomas Powell, Fleet Services Director Summarv: The FY 2012113 Budget includes funding for the replacement of a dump truck for the Public Works Department. It is being recommended to purchase a new tandem axle dump truck from Southwest International Trucks. General Description: The CIP Major Capital Equipment Replacement Program requires a minimum ten (10) year replacement for major capital equipment. At the ten (10) year interval the equipment is evaluated for replacement based on frequency of use, the number of like equipment in the fleet, equipment condition and the availability of parts and services. The dump truck being replaced is Public Works Unit 691 which is a 16 year old 1997 model with 116,000 miles. The new 2013 tandem axle truck with a 12 -yard capacity dump body will be equipped with an energy efficient clean burning diesel engine which meets the replacement guidelines for the Clean Fleet Vehicle Program. The truck is also equipped with the hydraulic equipment required for operating the sand spreaders used during inclement weather. The City of North Richland Hills is a member of several inter -local groups and utilizes existing contracts with vendors through the Local Government Purchasing Cooperatives. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. Southwest International Trucks has submitted the BuyBoard quote Contract #358 -10 in the amount of $101,471.46. Because the BuyBoard quote for the new truck is based on 2012 pricing, the total cost increase is only $2,674 more than last year. The increase is due to the truck and engine warranty being extended from 24 months to 48 months and a Federal mandated on board diagnostics system. The City purchased dump trucks from Southwest International in 2011 and 2012 and has a received excellent service from them. The City Council approved the FY 2013 CIP Budget amount of $105,000 for the dump truck replacement. The budget included financing with certificates of obligation to be issued in 2013. This item was included as part of the reimbursement resolution recently approved by Council. Recommendation: Approve Purchase of Tandem Dump Truck from Southwest International Trucks in the Amount of $101,471.46. Texas Local Government Purchasing Cooperative PRICING WORKSHEET Buying Agency: City of North Richland Hills Date Prepared Southwest International Trucks Contract # 358 -10 expires 10 -01 -2013 Product Description: 2013 International 7400 6x4 tandem axle dump truck Contact Person: Purchasing B: Options frame reinforcement Black front bumper wheelbase automatic drain valve horizontal exhaust cit liter /power source body builder wiring electric trailer brake wiring 2 HD batteries AM FM weatherband radio back up alarm engine shutdown system courtesy Iights Premium paint color HD radiator wl transoil cooler Allison 3500 RDS 5 spd auto trans synthetic trans oil bronze center bushinqs on susp Meritor34 K rear axle Hendrickson RT 403 suspfidentity Subtotal Column 1: Total Options CHASSIS WITH FACTORY OPTIONS TOTAL BODY PRICE See attached body spec sheet Warren quote # 4046 Additional Options: Buy Board Fee I I I Transportation DOT Inspection with Fire Extinguisher and Road Flare it Tom Claiborne Southwest International Trucks - Arlington. Arlington, Texas, 76010 Fax# 817- 861 -7084 Office# 817461 -2931 E -mail Address:. tom.ciaiborne@swit- tx.com TOTAL BUY BOARD PRICE 1011512012 65,764.66 318.20 92.80 406.40 17.60 658.40 293.60 20.00 165.60 1,263.00 1,700.00 475.00 $5,410.60 14,861.80 $ 80,626.46 $20,160.00 400.00 100.00 185.00 $101,471.46 To purchase this unit, please issue a purchase order to the Buy Board; the Buy Board will notify Southwest International of your purchase order. We will order the truck and body when we receive the purchase order from the buy Board. Tihank ou, Tom Claiborne Iltem: Base Chassis Bid $ Option cost is 801. of MSRP 1,32u.0u 50 gal RH beveled fuel tank 63.20 air ride driver seat 404.80 air ride passenger seat 95.20 L &R convex mirrors 446.40 air conditioner 38.40 power windowslpower door locks 68.00 door pocket LH 195.20 8.25" x 22.5 10 hole steel wheels 0.473" F 44.80 Continental 11 R22.5 HSR2 F &'R tires nc 270.40 481150,000 mile truck ext warranty 96.00 481125,000 engine ext warranty 117.60 Allison 5 year unlimited warranty 38.40 8.25" x 22.5" 10 hole 0.473" inc capacity 168.00 rear wheels nc 248.00 (these wheels are now required on 5,533.60 tandem axle trucks as of 10 -17 -2013) 162.40 However, since you already have a price 140.80 from me the factory is goinq to stand behind nc the original price nc $ 9,451.20 Subtotal Column 2: 1 1 $ CHASSIS WITH FACTORY OPTIONS TOTAL BODY PRICE See attached body spec sheet Warren quote # 4046 Additional Options: Buy Board Fee I I I Transportation DOT Inspection with Fire Extinguisher and Road Flare it Tom Claiborne Southwest International Trucks - Arlington. Arlington, Texas, 76010 Fax# 817- 861 -7084 Office# 817461 -2931 E -mail Address:. tom.ciaiborne@swit- tx.com TOTAL BUY BOARD PRICE 1011512012 65,764.66 318.20 92.80 406.40 17.60 658.40 293.60 20.00 165.60 1,263.00 1,700.00 475.00 $5,410.60 14,861.80 $ 80,626.46 $20,160.00 400.00 100.00 185.00 $101,471.46 To purchase this unit, please issue a purchase order to the Buy Board; the Buy Board will notify Southwest International of your purchase order. We will order the truck and body when we receive the purchase order from the buy Board. Tihank ou, Tom Claiborne M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. C.0 PUBLIC HEARINGS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. C.1 RP 2012 -08 Public Hearing and Consideration of a Request from Jack Roach for a Replat to create Lots 20R and 21R, Block 12, North Richland Hills Addition (Second Filing) on 4.8035 acres at 7344 and 7348 Deville Drive Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: Jack Roach is requesting approval of a replat for the purpose of shifting a lot line twelve feet (12') between two residential properties at 7304 and 7308 Deville Drive. CURRENT ZONING: The properties are currently zoned "R -2" Single Family Residential. COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Low Density Residential" for this area. THOROUGHFARE PLAN: The lots have frontage on Deville Drive, an R2U Local Street. Adequate right -of -way exists for this thoroughfare, thus no dedication is required by this plat. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission voted to recommend approval of RP 2012 -08 by a 4 -0 vote at their October 18, 2012 meeting. STAFF REVIEW & RECOMMENDATION: The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. Both properties will continue to comply with minimum lot sizes and setbacks. The City has received a letter from the property owner of 7304 Deville indicating they were in support of the replat. Staff recommends approval of Replat request RP 2012 -08. LOCATION MAP U a� v l l ) L, AERIAL PHOTO PROPERTY OWNER NOTIFICATION � ,� NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS y, PLANNING AND ZONING COMMISSION rExS AND CITY COUNCIL Case #: RP 2012 08 Applicant: ,Jack Roach Location: 7304 & 7308 Deville Drive You are receiving this notice because you are a property owner of record in the original subdivision within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to Consider a request from Jack Roach for a Replat to create Lots 20 -R and 21 -R, Block 12, North Richland Hills Addition (Second Filing) on 0.8035 acres at 7304 and 7308 Deville Drive. Public Hearing Schedule: Public Hearing Dates PLANNING AND ZONING COMMISSION THURSDAY, OCTOBER 18, 2012 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL MONDAY, NOVEMBER 12, 2012 Both Meeting Times: 7 :00 P.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7304 N. E. LOOP 820 NORTH RICHLAND BILLS, TEXAS Sec. 212.015. of Texas Local Government Code ADDITIONAL REQUIREMENTS FOR CERTAIN REPLATS (c) If the proposed replat requires a variance and is protested in accordance with this subsection, the proposed replat must receive, in order to be approved, the affirmative vote of at least three - fourths of the members present of the municipal planning commission or governing body, or both. For a legal protest, written instruments signed by the owners of at least 20 percent of the area of the lots or land immediately adjoining the area covered by the proposed replat and extending 200 feet from that area, but within the original subdivision, must be filed with the municipal planning commission or governing body, or both, prior to the close of the public hearing. If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department - City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427 -6300 Fax (817) 427 -6303 LIST OF NOTIFIED PROPERTY OWNERS Barnett, Billy Est & Linnie Marsh, Jennifer Palmer, Charles A 7320 Deville Dr 7315 Deville Dr PO Box 14284 Fort Worth Tx 76180 -8256 Fort Worth Tx 76180 -8256 Haltom City Tx 76117 -8284 Roach, Jack W Etux Carol Hannah, Jerry Renee 7308 Deville Dr 405 Springhill ❑r NRH Tx 76180 -8256 Hurst Tx 76054 -2258 Davis, Brian Foster, Joyce J 7317 Deville Dr 10409 Donnis Dr N Richlnd Hls Tx 76180 -8255 Fort Worth Tx 78244 -9016 Hykel, Daryl Sybil H Guinn Family Trust /o Douglas E Guinn 7305 Deville Dr 2832 Mimosa Park Dr Fort Worth Tx 76180 -8255 Richland Hills Tx 76118 -6609 Moore, Loyd E Etux Mary Est Davidson, John B Est & Vonitta % Cynthia Ann Stouff 710 Clear Water Ct 7301 Briley Dr Corsicana Tx 75109 -9660 NRH Tx 76180 -8269 Schroeder, Brian E Willard, Alton D 4612 Catchin Dr 7301 Deville Dr Fort Worth Tx 76180 -8248 Fort Worth Tx 76180 -8255 Griffin, Nicholas & Erin Byrne, Irene 7208 Deville Dr Irene Byrne Rev Living Trust NRH Tx 76180 -8258 7 5 4 9 Township Road 80 # 80 Bellevue Oh 44811-9563 Black, Beryl W Etux Helen A 300 E Hurst Blvd Hurst Tx 76053 -7806 Roach, Jack W Etux Debra G 7308 Deville Dr Fort Worth Tx 76180 -8256 Hunt, Kenneth Ray 7309 Briley Dr Fort Worth Tx 76180 -8269 Oncor Electric Delivery Co LLC State & Local Tax Dept PO Box 219071 Dallas Tx 75221 -9071 Normile, Amy Lynne 7209 Deville Dr Fort Worth Tx 76180 -8257 Robinson, Christopher Etux Amy 4236 S Sawmill Rd Gilbert Az 85297 -3083 Knaur, Sandra Lee Ramos, Priscilla 7211 Briley Dr 7209 Briley Dr NRH Tx 76180 -8267 NRH Tx 76180-8267 REPLAT EXHIBIT BLOCK 22 12 M 11 L - — -- — -- mom VILLE' ➢R f6'E Awn BLOCK 12 rR1Gi I8 TCYAS ELECTRIC =ICE fDMPAW EASEMENT w uAU — — — — — — — — — — — — — — BLOCK 12 NORTH RICHLANl) H% 5 ADMIT FIRST FILING -; Peed T=— I 050WO ff OVN ", ffDEV ,( ELO r FER SURVEYOR ERNEST REDOCOTH uL f-u - 7997-4- LOCATION MAP REFLAT w Lot ;.'OR & Lot 1 1R, Riock IR NORTH RICHLAND HILLS ADDITION SECOND FILING "'LLIC', I..I;. IR1.1T NO. Mll EXCERPT FROM THE MINUTES OF THE OCTOBER 18, 2012 PLANNING AND ZONING COMMISSION MEETING RP 2012 -08 Public Hearing and Consideration of a Request from Jack Roach for a Replat to create Lots 20R and 21 R, Block 12, North Richland Hills Addition (Second Filing) on 0.8035 acres at 7304 and 7308 Deville Drive. Ernie Hedgecoth, 7501 C Midway, Fart Worth, TX, Consulting Engineer for the applicant and Jack Roach, applicant came forward stating they have met with the City and have met all the requirements for the rep'lat. The applicant wants to enlarge his lot by twelve feet to make a garden on the side of home. Clayton Comstock carne forward stating Jack Roach is requesting approval of a Replat to shift the lot line on Lots 20 and 21, Block 12, North Richland Hills Addition (Second Filing) located at 7304 and 7308 Deville Drive. The location is east of Blaney Avenue and west of Cummings Drive. This meets the Zoning and Subdivision Ordinance and Staff recommends approval. Chairman Shiflet opened the Public Hearing and asked if anyone wished to speak for or against, seeing none he closed the Public Hearing and entertained a motion. Bill Schopper motioned to approve RP 2012 -08 as proposed. The motion was seconded by Mark Haynes and passed unanimously (4 -0). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. C.2 ZC 2012 -11 Public Hearing and Consideration of a Request from Les Galler for a Zoning Change from 1 -2 Medium Industrial to CS Community Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive - Ordinance No. 3223 Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: With the permission and cooperation of property owner Les Galler, the City of North Richland Hills is requesting approval of a city - initiated zoning change from 1 -2 Medium Industrial District to CS Community Service District for a 0.833 acre lot at 5755 Rufe Snow Drive. The purpose of this request is staff's policy in applying the Table of Permitted Uses to the City's two industrial zoning districts as a restricted use and not inclusive of other zoning categories. The Table allows "Professional /Business Office" in the 1 -2 District however numerous office uses are specifically listed on the Table as not permitted in the District. The property owner, Les Galler, applied for a Certificate of Occupancy for an "Insurance Agency," which is one of the office uses not permitted in 1 -2. Staff is treating the industrial zoning districts as promoting industrial - related uses and not inclusive of other retail or office related uses and thus is requesting zoning changes to accommodate appropriate land uses and zoning districts for actual tenants. By changing his zoning to "CS," the tenant possibilities will expand for Mr. Galler and will bring the uses in his office building into full conformance. EXISTING SITE CONDITIONS: The property is currently developed with a 10,198 square foot office building built in 1985 (Source: Tarrant Appraisal District). COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Office" for this area. One specific reason Mr. Galler and staff are not requesting "0-1" Office Zoning District is the possibility of leasing to a nail salon, which would require SUP approval in the "0-1" district. Staff is comfortable that the size of the lot and the limited amount of parking on site will naturally limit uses to those which are more office - related. SURROUNDING ZONING / LAND USE: North: 1 -2 Industrial / Office East: 1 -2 Industrial 1 Industrial (Firestone Auto Care across Rufe Snow) South: 1 -2 Industrial f Commercial (Auto - related) West: 1 -2 Industrial 1 Commercial (SUP for Self Storage) PLANNING & ZONING COMMISSION: The Planning & Zoning Commission held a public hearing on this item at their November 1, 20112 meeting and voted to recommend approval (4 -0) to City Council. STAFF RECOMMENDATION: Approval of ZC 2012 -11, Ordinance No. 3223. II[•zarI[•]' I► ►jr_I;j City of Watauga Fr r V M � M - W w M O i Trinidad Dr L. a 0 c GC W ZIN Fil 0 9: 1911 to] rr 6z 4, Fo, A ISAIRIEW Ik CPO fir �.�r� ' +. � � � - R�r' � � �. �+ WO rkik a "D LLJ 0 x v dcl� 3 1=1 9] ;j= I:iiK91TAZI=1:4i Eel III W107- A0 Eel Z Case Numbers: ZC 2012 -11 Applicant: Les Galler Location:. 5755 Rufe Snow Drive You are property i g y p Ci [this i on the ma a property owner of record w ithin 200 feet of the Purpose of Public Hearina: A Public Hearing is being 'held to Consider a request from Les Galler for a Zoning Change from 12 Medium Industrial to CS Community Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive. Public Hearina Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, NOVEMBER 1, 2012 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL MONDAY, NOVEMBER 12, 2012 Both Meeting Times: 7:00 A.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (8 17) 427 -6300 Fax (817) 427 -6303 NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION TPX, AND CITY COUNCIL III III .III hill II II Ili 1 I I I I Case Numbers: ZC 2012 -11 Applicant: Les Galler Location:. 5755 Rufe Snow Drive You are property i g y p Ci [this i on the ma a property owner of record w ithin 200 feet of the Purpose of Public Hearina: A Public Hearing is being 'held to Consider a request from Les Galler for a Zoning Change from 12 Medium Industrial to CS Community Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive. Public Hearina Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, NOVEMBER 1, 2012 If recommended for approval by the Planning and Zoning Commission, this zoning request will be heard by the City Council on: CITY COUNCIL MONDAY, NOVEMBER 12, 2012 Both Meeting Times: 7:00 A.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (8 17) 427 -6300 Fax (817) 427 -6303 LIST OF NOTIFIED PROPERTY OWNERS Harlingen 11 Investors Targe -Mdl L,LC F {g {D M -D McLendon & Kintal Caller, Clarence Leslie 6646 Iron Horse Blvd Ste A 7425 Buckskin Ct NRH Tx 76180 -6037 114 San Jacinto Ct Fort Worth Tx 76137 -1571 Southlake Tx 76092 -5946 Rufe Snow JV 5749 Rufe Snow Dr NRH Tx 76180 -6007 Crank It Up Car Audio Inc 5751 Rufe Snow Dr NRH Tx 76180 -6007 T M P Partners Ltd 1427 Kensington Ct Southlake Tx 76092 -9511 Stallard, Steven J 9289 Huntington Sq Ste 300 NRH Tx 761824314 Rufe Snow Carwash LP 9293 Huntington Sq Ste 204 NRH Tx 76180 -4300 Regional Rail Row Co Attn: Dallas Area Rapid Transi PO Sox 660163 Dallas Tx 75266 -0163 City of Watauga Public Works & Community Dev. 7800 Virgil Anthony Blvd, Watauga, TX 76148 ORDINANCE NO. 3223 ZONING CASE ZC 2012 -11 AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AND REZONING A 0.633 ACRE TRACT OF PROPERTY FROM 1 -2 (MEDIUM INDUSTRIAL) TO CS (COMMUNITY SERVICES) ZONING; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 2001 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills are hereby amended by rezoning a .0033 acre tract of land located AT 5755 Rufe Snow Drive in the City of North Richland Hills, Tarrant County, Texas, more particularly described as Lot 3R, Block 5, Industrial Park Addition and approving the site plan as Exhibit A from 1 -2 (Industrial) to CS (Community Services) zoning. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 4: This ordinance shall be in full force and effect immediately after passage. 1:1►IIl19 1 1 & N17- 1I`rI413 PASSED AND APPROVED on this 12th day of November, 2012. IN ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney 1�1 :191►1=I B1_F'I 11OI+161► 10 :11 : 16 CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor John Pitstick, Planning & Development Director il7 l Y r d` SCALE f ".IOG 11�4011,, d" BLOCK 5 I f- /' /X/ [ eo n. P a l o /dp`' LoT In 'Ile '<rr <� �a I � I 3R C... S� R L NNW A896:N a EXHIBIT A ST 0 T €X S ONri' F wRAY'1' { : TF:i'S ;i It I. OG F'I`.;sT AND 0_. . +� ;, [lam 3_.rsi,Rn,•d, 'u1 Ear's IR, 2R, ;R, e-. ',k., 61. 11, '11; ","l' P %.RR, h ,: N?I.6:5. . I -q ,. L. 1. S i - li i, LYO. 1V',I. addi f Nu h Richland Iii I lc, 'Ir P, J ✓li:: -�..: b } h:c.rxt tl. l+xreby tlrvdv.arx t of e : p all a al lays. Pa Vic = arsd ibii- plor ehx_ 1— e— sh..an Fir [ht e.•. iu i•rcP ceased. SfFrtcC �Grl l r S __¢�>4s?P.Q"LLA.�.� STATE OF TEE115 f CGUwTY (IF 1ARmlIT 1 - SEFORE NE., the wndxrxvgned h y th . aay p lly apPparad 1 �i5 �°° r EYu In h d h P l ,Ag a h[ he ed sam fnr the puep ?4 aad can d...I In, ..r uun wwnr cry' nuns and caul of a[Fire Ch oI `vyf ' Y V WSf7���P9L7L ,�atTcxas GVR f P �. •4'a1 • �4'� r y�w.xa TRENT ZONNG: 1 -2 MEDIUM INDUSTRIAL ek *DILO IIryG. G6 COMMUNITY GERYFCES REPLAT FOR BLOCK a LOTS 1R, 2R' 3R, 8 41R INDUSTRIAL PARK 1111G A REPEAT 01 LOTS SR, d. I. 1 1, aLOLE 5, INUU9TRIAL PARR. As HEO.ROE0 IN YAL. 340 -1157, PG. 10 P.R T,C,T. I THE PLANNING AND CH COMMISSION THE CkTY CUII NCI OP OF NqgTH RJCHW9D HILLS 0 9 NtlRTry gTCHWlD HIYLS ON p^--v 0' - AD0F.OH Or to PId'T Exp THIS P AFP A" Y TO T AMR BY THE CI TY C OP OU 9 NC IL YHi9 PISY A A" WYE I MR sT SHE CITY fL. TIlINC OF AECORV, CHAIRMM MAYOR / RTYEST: ATTEST. W(F•- ,r f / CIfY' SECRETARY — - ITY SECRETARY ! STATE 0P TEEAS I CERTIFICATE OF SORVEWN 0; ENGINEER $IH0 PN.EPAREO Co Y 0P TAREANT t PLAT' OWNER SURVEYOR lH S e[e '�4 Texux Eis[.e. d ?"'d l x d'haeetha Y �a 1 R vaseh he eeOl° f arr. y Y P t P P 9 f S EVS F NII:R.S 0M AMERl['A l.'hs UNIRIDGE A. T N a SS0 lA iN� .—.1 th g J survey v.[ the properey madx d II � 11ITF 1 HL'RST TLxAS ]403 3 "+0N3 LTL LLhs IlA s ITI l03 � ] y �J4L,I `a INUNE l E1S c9 % -1i:E1 N 1[II LANV Ills L.s, IC. 15118 1laE +aeer4 eYPi +� -, 3T'E IARRiQGE !� ASSQCIkTE3, INC- w_ zs`�a Fr Consult l no Enpin ®4f! 4628 0414Y Aqa - -B 1ta iO3 -(8177 284 -r383 NUUIN Ric Nl,rO Nil I4, T!R \ 7611$ EXCERPT FROM THE MINUTES OF THE NOVEMBER 1, 2012 PLANNING AND ZONING COMMISSION MEETING ZC 2012 -11 Public Hearing and Consideration of a Request from Les Galler for a Zoning Change from 1 -2 Medium Industrial to CS Community Services on Lot 3R, Block 5, Industrial Park Addition at 5755 Rufe Snow Drive. Clayton Comstock came forward stating this request by the City of North Richland Hills on behalf of Les Galler, the property owner. We approached Mr. Galler asking if the City could rezone his property to allow him to more forward with issuance of Certificates of Occupancy for insurance agencies, nail salons and other types of uses he wants to put into his property location but cannot because he is zoned 1 -2. The 1 -2 zoning district does allow a number of office uses but there are other office uses specifically listed that are not permitted in 1 -2 district. The way this situation came up was because he came in applying for Certificate of Occupancy for an insurance agency and we had to deny him because it was not allowed in that zoning district. We told him we would process a zoning change for him due to the fact that we had allowed in the past certain office uses in his property without denying him. They were not caught by staff in the past, but now we are aware of them and moving forward would like to enforce any new uses that want to go into 1 -2 zoned property to be done correctly. Mr. Comstock continued saying we recommended to IMr. Galler and he agreed and is fully participating on this to change the zoning from 1 -2 to CS Community Services, which actually allows him more uses than he currently has. The property is located just south of the Cotton Belt Rail Line and west of Rufe Snow and is fully leased by a number of offices. Chairman Shiflet opened the Public Hearing and asked if anyone wished to speak on this matter, seeing none he entertained a motion. Chairman Shiflet mentioned that Staff might want to look into the property to the north with a dental office that is not in compliance. Clayton Comstock said we have spoken with the owner once we discovered the issue. We have conducted a search in the area of other businesses that would be impacted moving forward if they are to come in with like uses. There are about 4 or 5 different properties and we have begun conversations with most of them. We would tell them we would waive fees in the future if they would come in and change the zoning. ►.1��:t�]�1��t Don Bowen motioned to approve ZC 2012 -11 as proposed. The motion was seconded by Mark Haynes and passed unanimously (4-0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. C.3 SUP 2012 -06 Public Hearing and Consideration of a Request from The Attic Resale for a Special Use Permit to allow a Secondhand Dealer business at 7205 Boulevard 26 - Ordinance No. 3224 Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: The Attic Resale, LLC is requesting approval of a Special Use Permit for a "Secondhand Dealer" business in a retail suite in the Greater Richland Center located on Boulevard 20 near Glenview Drive, the site of a Kroger grocery store. Special Use In March 2012, City Council passed Ordinance No. 3188, requiring City Council approval of a Special Use Permit for the retail sale of used goods as a primary business C'Secondhand Dealer'). The Attic Resale is an existing secondhand dealer business located at 7213 Boulevard 26. They wish to relocate to a larger lease space within the same shopping center, however their move and increase in size prompts the new Special Use Permit requirement. Their existing lease space is 2,100 square feet and they are looking to move to a space of 2,890 square feet; a 780 square foot increase in area. One of the primary reasons for requiring an SUP for Secondhand Dealers is to minimize the expansion of low quality, low priced items that bring downward pressure on the retail market and property values for adjoining properties. A second purpose is to ensure that proper record - keeping practices were being used as merchandise is bought and sold by the business. The attached letter from the applicant indicates their full cooperation in meeting the City's record- keeping requirements, as outlined by Lieutenant Ron Beale of the Police Department at the September 12, 2012 meeting of the Development Review Committee: If a business buys secondhand merchandise from an estate sale, garage sale or a wholesaler and the business owner resale's the product to general public, then the owner does not need to record any information on the product, other than where it was purchased and the date of purchase. However if the business owner is buying items from individuals walking in off the street, the owner is required to collect certain data from the seller, name, date of birth, gender and race description and identification numbers (Texas Drives License or ID card). In addition the business owner is required to give a detailed description of the items purchased as well as any serial numbers. The business owner must have a license before any type items can be purchased. The business owner must also supply every 30 days to the Police Department a detailed list of the information from above to the police department. This can be done by hand on a designated form or LEEDS online. I recommend the LEEDS online. Another reason for requiring the SUP for Secondhand Dealers was to bring sites that typically lease to such businesses closer to conformance with current development regulations. Because this is an interior relocation and minor expansion of an existing business, the Development Review Committee did not see such requirements were proportional to their request and is thus not recommending any improvements to the shopping center. EXISTING ZONING: "C -1" Commercial EXISTING PLATTING: Lot 16A, Block 5, North Richland Hills Addition f:1B1l1,[I] 4►Iw1kell IIr101 Wilk 1B1IR North: R -21 Low Density Residential East: LR 1 Retail South: City of Richland Hills across Boulevard 26 West: C -1 & C -21 Retail PLANNING & ZONING COMMISSION: The Planning & Zoning Commission held a public hearing on this item at their November 1, 2012 meeting and recommended approval to City Council (4 -0) subject to the 2,890 lease space addressed as 7205 Boulevard 26 as well as the record keeping commitments made by the originator of this SLIP request, "The Attic Resale." STAFF RECOMMENDATION: While staff is concerned with the expansion or continuation of a use that is lower than desired, the impact of this SLIP is minimized by the small increase in the square footage in an existing business. Therefore; Staff recommends approval of Ordinance No. 3224, approving this Special Use Permit request for a "Secondhand Dealer," subject to the 2,890 lease space addressed as 7205 Boulevard 26 as well as the record keeping commitments made by the originator of this SUP request, "The Attic Resale" (see letter of August 27, 2012 from "The Attic Resale" attached). LOCATION MAP m - T J Greater Richland A� Shopping Center > nview Dr sa C City of Richland Hills AERIAL PHOTO I I A 0 9 :1 Z11 a Z01 6 1 ;a Z03 :1 =1 Z4 WK811TY1 i! I =1 V Quine & Associates, Inc. Retail Property Specialists Texas Real Btale October 10, 2012 Clayton Comstock, AICP Senior Plan= City North Richland Hills 7301 N.E. Loop 82D forth Richland Hills, TX 76 180 RE: SUP for Attic Resale Shop to Occupy 2,890 Square feet in Greater Richland Shopping Center known as 7205 Blvd. 26 Dear Clayton: This letter is to inform the City of North Richland Hills that the Owner of Greater Richland Shopping Center wished to proceed to obtain a Special Une permit for 7205 Blvd 26 to allow a 2,890 square foot resale shop. Enclosed is the check in the amount of 5 as required by the City to proceed with the request for Special Use PermiL Sincerely, Jimmy Conine Agent for Owner Quine and Associates, Inc. 301 S. SHERMAN ST. • SUITE 100 • RICHARDSON, TEXAS 75081-4176 972-669-8440 • METRO 817-267-2149 FAX 972-783-8901 • www-quine-com PROPERTY OWNER NOTIFICATION NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION xA� AND CITY COUNCIL Case Numbers: SUP 20112- 06 Applicant: The Attic Resale Location: 7206 Boulevard 26 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. "This Public Hearing was previously advertised for September 20 and October 8 but the applicant withdrew the request prior to those meeting date. They are now ready to proceed with the Public Hearing at the dates below. Puroose of Public Hearina: A Public Hearing is being held to Consider a request from The Attic Resale for a Special Use Permit which would allow a Secondhand Dealer business at 7205 Boulevard 26. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, NOVEMBER 1, 2012 If recommended for approval by the Planning and Zoning Commission, this zoning request wiilI be heard by the City Council on: CITY COUNCIL MONDAY, NOVEMBER 12, 2012 Both Meeting Times: 7:00 P.M. Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department - City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone {817) 427 -6300 Fax(817)427-6303 LIST OF NOTIFIED PROPERTY OWNERS Fettig, William H 4300 Cummings Dr NRH Tx 76180 -8620 Hamm, James K Sr 4304 Cummings Dr Fort Worth Tx 761 80 -8620 Lerma, Ramiro Jr 4308 Cummings Dr Fort Worth Tx 76180 -8620 McCauley, Myra Noel 1108 Henson Dr Hurst Tx 76053 -6316 Us Bank Na 7720 N 16th St Ste 300 Phoenix Az 8502.0 -7404 Bloesser, Jam! 4320 Cummings Dr NRH Tx 76180 -8620 Romines, Janice Ruth 9978 W FM 171 Wichita Falls Tx 76305 -2312 Rey -Bar I Holdings, LP 3512 Stone Creek Ln S Fort Worth Tx 76137 -1913 Black, Rodney Etux Melinda 4216 Cummings Dr NRH Tx 76180 -8642 Jay 5chuminsky Trust, The Richard P Shepheard, Trustee 82 W Armstrong Dr Mustang Ok 73064 -3102 Quljano, Guadalupe Villar 4324 Cummings Dr NRH Tx 76180 -8620 Tom Cunningham Dev 6809 Baker Blvd Fort Worth Tx 7611 M362 City of Richland Hills Planning & Community Development 3200 Diana Drive Richland Hills, TX 76118 Grammer, Gary Lee 4019 Rita Beth Ln NRH Tx 76180 -6711 McClung, Vera R 4316 Cummings Dr Fort Worth Tx 76180 -8620 Deville Partnership Attn Cullen W Turner 4021 Fairmont Ct Bedford Tx 76021 -2753 Cssc LP 2401 Primrose Dr Richardson Tx 75082 -3305 Martin, Aldon K Etux Nancy P 4212 Cummings Dr Fort Worth Tx 76180 -8642 Knott, Gloria S McEachem, Barbara Stanford Alma Walgreens LP 4116 Daley Ave 7601 Bridges Ave % Real Estate Tax Dept NRH Tx 76180 -8638 Richland Hills Tx 76118 -5917 104 Wilmot Rd # Ms 1435 Deerfield 11 60015-5121 ORDINANCE NO. 3224 SUP 2012 -06 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT FOR SECONDHAND DEALER AT 7205 BOULEVARD 26 DESCRIBED AS LOT 16A, BLOCK 5, NORTH RICHLAND HILLS ADDITION; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance are hereby amended by approving a Special Use Permit for Secondhand Dealer at 7205 Boulevard 25 described as Lot 16A, Block 5, North Richland Hills Addition subject to the 2,890 lease space addressed as 7205 Boulevard 25 as well as the record keeping commitments made by the originator of this SUP request, "The Attic Resale," as provided in Exhibit A. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses hereof. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS 5O ORDAINED. PASSED AND APPROVED on the 12th day of November, 2012. CITY OF NORTH RICHLAND HILLS F -AW U Oscar Trevino, Mayor Patricia Hutson, City Secretary ►= 1 »: 1 +1► J= 111 _ R M 11911111010 6 I F A 2 11 l 1 x H i 141 vim m George A. Staples, City Attorney APPROVED AS TO CONTENT: Jahn Pitstick, Planning & Development Director SITE PLAN OF GREATER RICHLAND SHOPPING CENTER Quine & Associates Property Site Map QUINE & ASSOCIATES, INC. Texas Real Estate Brokers Greater Richland Shopping Canter Grapevine Hwy (SH 26) & Glenview Drive f �r -7237 7241 i 4 s - I wFii i �Fi7� k 7201 : 7245 e a Jam.......,.. �...�.....- �..�....... ...� ®.. . ... .. ti.w- s.rww. rw.rrsr.rw.. t 4 Agent: Jimmv Conine, Texas Real Estate Salesman OVINE & ASSOCIATES, INC. Texas Real Estate Brokers 301 South Sherman, SOW 100, Richardson, Texas 75081 (972) 669 -8440 - FAX (972) M"901 EXHIBIT A August 27, 2012 The City of North Richland Hills 7301 NE Loop 820 North Richland Hills, TX To Whom It May Concern This letter is addressed to the Planning & Zoning Corrunission and City Council of North Richland Hills, Texas with regard to the expansion of the business known as The Attic Resale LLC, located at 7213 Boulevard 26 in the Greater Richland Plaza. Submission of the application for a Special Use Permit was submitted to the City on October 12, 2012 along with application fee of $551.00 and a Site Plan for the Greater Richland Plaza. The Attic Resale LLC is requesting expansion from its current location within Greater Richland Plaza to unit 7205 Boulevard 26, directly next door. The current unit 7213 is approximately 2100 sq. feet and unit 7205 is approximately 2890 square feet. We as business owners of The Attic Resale and residents of North Richland Hills, Della Greener and Sumer Morgan, are requesting this expansion of the business. We feel that within our two years of conducting business at our present location that we have outgrown the unit. We also feel that the community of North Richland Hills has accepted The Attic Resale as a business and would like to see expansion of The Attic as a friendly, trustworthy, and cleanly upscale resale shop for the community. Our current hours of operation are Saturday 10.00 am until 5:00 pm, and Sunday 12:00 pm until 5:00 pm. In the year 2013, we anticipate being open 7 days a week with hours of operation from 11:00 am until 6:00 pm daily. The Attic is currently run by owners Della Greener and Sumer Morgan, and have no additional employees. Records are retained on our Daily Sales Form (example attached) and kept in weekly packets. Included in these packets are sales by department, signed credit card receipts, opening and closing balance of cash drawer, and payouts for merchandise. All payouts are recorded in a General Purpose Sales Order Book (example attached). Included on these forms are customer name, date of purchase, Driver's License number, brief description of items purchased and the purchase price. A carbon copy of this form is given as a receipt of purchase to each customer. 7213 BOULEVARD 26 • NORTH RICHLAND HILLS • TExAs • 76180 Our merchandise is purchased through estate sales, local Non -Profit retailers (Goodwill, Tfm$ Stores, etc.), select neighborhood sales, and walk -in customers of The Attic. These purchases are recorded and tracked in Quickbooks. In the corning year we intend to purchase a specialized inventory tracking software designed for Consignment and Resale stores. We have been awaiting the purchase of this software, in order to assure The Attic became a profitable and viable venture before we invested in this costly system. Any merchandise purchased from this point forward will be from select customers, documented in detail as outlined in the instructions that were provided by your office, and sent to the police department on a monthly basis as required We The Attic Resale LLC request permission for expansion of our resale boutique and will continue to abide by all of the above criteria which has been detailed above. We shall also follow all Post Ordinance Guidelines for resale/2n hand stores laid out by the City of North Richland Hills and will post such guidelines within the shop. Please consider this our formal request for expansion and thank you for your time and attention to this matter. Sincerely Della Greener /Owner Sumer Morgaiv Owner The Attic Resale LLC 7213 BouLEVARU 26 ' NORTH RICHLAND HILLS • TEXAS - 76180 EXCERPT FROM THE MINUTES OF THE NOVEMBER 1, 2012 PLANNING AND ZONING COMMISSION MEETING SUP 2012 -06 Public Hearing and Consideration of a Request from The Attic Resale for a Special Use Permit to allow a Secondhand Dealer business at 7205 Boulevard 26 Jimmy Conine, 17807 Benchmark Drive, Dallas, TX came forward as the property manager for Quine and Associates, requesting a Special Use Permit for The Attic Resale, 7205 Boulevard 26 in the Greater Richland Shopping Center. The applicants are requesting to move over one space from unit 7213 to unit 7205, which will give them approximately 700 additional square feet for their business to grow. They have been an excellent tenant for the last two years and conduct a very upscale resale establishment currently. Clayton Comstock came forward stating The Attic Resale is requesting a Special Use Permit to allow a secondhand dealer business at 7205 'Boulevard 26, in the Greater Richland Shopping Center. They are currently located at 7213 (Boulevard 26 and are requesting more additional space in the new suite. Staff does recommend approval of the SUP specific to the 2890 square feet lease area addressed at 7205 Boulevard 26 and subject to the record keeping commitments made by the applicants. There is a letter in your packets addressed to P&Z, City Council and Staff about some of their record keeping practices and policies moving forward. This is one of the main reasons why P &Z and City Council passed that ordinance and SUP requirement earlier this year for second hand dealer business for the record keeping purposes. Staff recommends that your motion be subject to those two items and anything else you would discuss or recommend. Chairman Shiflet opened the Public Hearing and asked if anyone wished to speak for or against the request. Sumer Morgan, 3402 Cliffwood Drive, Colleyville came forward stating she is part owner of 7213 Boulevard 26 with her mother, Della Greener. There was a slide presentation of the business showing their products are upscale resale with a very particular clientele. They are currently remodeling and excited about expanding their current business. Chairman Shiflet asked how long have you been at the current location. Ms. Greener said two years in August. Don Bowen asked if they did consignment or all resale. Ms. Morgan said we don't do consignment at this time and we also have some new items. Chairman Shitlet closed the Public Hearing and entertained a motion. ►_1 ;J;J &GIV1 =1 17 Bill Schopper motioned to approve SUP 2012 06 subject to the 2,890 lease space addressed as 7205 'Boulevard 26 as well as the record keeping commitments made by the originator of this SUP request, "The Attic Resale ". The motion was seconded by Mark Haynes and passed unanimously (4-0). M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. D.1 RP 2411 -04 Consideration of a Request from The City of North Richland Hills for a Replat to create Lots 1 R1, 1 R2 and 2R, Block 25, Snow Heights Addition on 9.5505 acres located at the Southeast corner of Rufe Snow Drive and NE Loop 824 Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: A replat is being requested on the city -owned property at the southeast corner of Rufe Snow Drive and Northeast Loop 820. This 9.55015 acre plat includes not only the lot occupied by the former Library /Recreation Center building and parking lot, but also the lot on the corner where the gas station was previously located and the vacant property to the east of the former recreation center. The plat simply rearranges the lot lines; three lots exist today and three lots will exist after the replat. Building plans for a Taco Cabana quick service restaurant are currently under review for Lot 2R (1.04 acre) on the hard corner. Lot 1 R1 (2.07 acres) is zoned PD for restaurant use only and may be further subdivided in the future. Lot 1R2 (6.4 acres) creates a large lot for purposes of marketing it to private development. The plat also abandons the access easement from Redondo Street to Loop 820. CURRENT ZONING: Lots 2R and 1R1 were recently changed to Planned Development (PD 64) to allow for restaurant uses. The remainder of the area, Lot 1 R2, is zoned CS Community Services. THOROUGHFARE PLAN: The lots all front onto the Northeast Loop 820 service road. Lot 2R also has frontage on Rufe Snow Drive, an M4U, Minor Arterial. COMPREHENSIVE PLAN: The Comprehensive Plan depicts Retail uses for this area. STAFF REVIEWIROUGH PROPORTIONALITY DETERMINATION: The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. A public water main will be installed by the end users of the lot within the indicated 15 foot waterline easement on Lots 2R and 1 R1. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their November 1, 2012 meeting and voted to recommend approval to City Council (4 -0). STAFF RECOMMENDATION: Approval of replat request RIP 2011 -04. LOCATION MAP L 0 a J Meadow Lakes Dr C i _a R L NE Loop 820 !> �orona Dr AERIAL PHOTO .� r r • I plow. i p W k f _ NE-Loo {� $2— e Y kW 4k� Meadow Lakes �r K REPLAT EXHIBIT Ila0NAll 00 HIGHWAY LOOP amcc Rdu •,aa rrtcv - b+0I50If- �� 0 tr165.W EH67.9T �RK1cP fPIWG -N 8925'f0'7: ffiS U' -S R' I � Ila0NAll 00 HIGHWAY LOOP 820 •,aa rrtcv - b+0I50If- d- ws1S�' tr165.W EH67.9T �RK1cP fPIWG -N 8925'f0'7: ffiS U' -S R' 1 N g,7°FA 2AA.7S Ir y ��--- BLOCK 26 LOT 1-R-r w.I �a � mear!ken u, ee¢�en[a m,..m ,b - " - SU.Rn:aa Leh ign<rv- e,irc. m s+.eban e�n'S ¢r ,nms m�,iuK..rn „r.w,.ry �qus' -.n �.n swa n.n Pwx Pm rtl - ar rxl�vM1 •ynwer v nonnn;Pees as ns..- ese,.«meexne. ,.vsssenw..im�amen �mca lxwr.wo: 4eu�nry *. �.0 w�,w d einam�»iner uw or.wuu�am� • m. mnY e5k tl91 d.N^p.. i m�� A M . e[aW rO taW W and Y Fr,r 9f h9�xe.p m.�nr W ,.�.vMS cxv, a N'p!aM...e ,rq.l,d14 Nc e,a w.K lrt a« , SOT P-2� = M43rT � F$l �i�f mrem� �e.fYC n.el-uwexa,n m.cn k�fry� Feyy� i i T - 6 � o il [N: O' E R /APPUC-Att CRY OF ROM APCRL" MILS 7901 N- Y- LOOP 8211 NOM HIC®AND HM. TUAS, 76160 617 -A£7 -6041 C'.L.[ - Nr- Cray H.L. t 9 _L M CH 1A N.11, a.V-d. HM. T. aea... n4e+,e «e xw eW.w.. s,wFa'x Nv/.4 ue 7nM Mil Mrxwl 'algv. Po d nna Igxwb ... , Pw �x u W. 0 4WE: REPLAT LOTS 1 -R -1, 1 -R-2 AND 2 -R, BLOCK 25, SNOW HEIGHTS ADDITION AN ADDITION TO THE CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS 8EINC A REVISRFN Of LOT 1 -8 AND A. PORTRIN OF PDT 9. BLOCK 28, SMF IIEIOHTS ADDITION. AN ADDITION TO THE CITY OP NOR7•B RICHLAND BILLS TARRAAW COVMY, TEXAS AS RECORDED IN VOLUME 988 -M. PACE 96 OF THE PEAT JUMADS, TARRANT COUK . TEXAS AND LOT 8, BLOCK W. SNOW ME10JUS ADBITFON TO THE CITY OF NORTH RICHFAND 19LLS, TARRANT COOATY, TEXAS AS or IN VOL17ME 588 -f50, PAGE 55 OF SAID FLAT RECORAS AND A PORTION OF A TRACT TO THE CITY OF hMRTH WCRLAN8 WILE AS RECORDED IN VOLUME 5987, PACE 574, DEED RSL17RD8, TARRANT COO'N72 TErAS. 9.5505 ACRES - 416.022 SQUARE FEET •r aatlry� 6 k!e W. fi r. a>yR,w✓R lcef . -"� ti 4r vww• a�Wr r➢ M�r �W v � s A �.�. Y9 Y�a+.v�h - W8441 NI�Wf • ^• R$Mt `«` ?'Pock SFywe}'BFq fnc VICINITY MAP — SCALE 1" = 2404" EXCERPT FROM THE MINUTES OF THE NOVEMBER 1, 2012 PLANNING AND ZONING COMMISSION MEETING RP 2011 -04 Consideration of a. Request from The City of North Richland Hills for a Replat to create Lots 1 R1, 1 R2 and 2R, Block 25, Snow Heights Addition on 9.5505 acres located at the Southeast corner of Rufe Snow Drive and NE Loop 820. Greg Van Niewenhuize came forward stating this Replat is the City owned non- residential property located at the southeast corner of Rufe Snow and Loop 820. The City would like to Replat this property into three lots. Lot 1R-1 is currently under contract with Taco Cabana, Lot 1 R2 extends from the Taco Cabana lot up to the face of the former library building, and Lot 2R all the way to the former NTB Tire Store. The Plat does conform to our subdivision ordinance and Staff recommends approval. Bill Schopper motioned to approve RP 2011 -04 as proposed. The motion was seconded by Don Bowen and passed unanimously (4 -0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. E.0 PUBLIC WORKS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. E.1 PW 2012 -033 Revise the 2012/2013 Capital Projects Budget and Approve a Change Order in the Amount of $60,593.75 to the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Improvements Project (ST0909) Presenter: Gregory Van Nieuwenhuize, City Engineer Summarv: The City Council is being asked to approve a Change Order for the construction of the extension of La Rue Circle so that this street can be substantially complete prior to the end of this year. General Descrir)tion: The City is obligated to construct a public street across Lot 8 of Block 22 of the Snow Heights Addition as a park of the contract with Gridiron Capital, LLC, for the sale of the lot at the southeast corner of the intersection of Loop 820 and Rufe Snow Drive. This new street is to be the extension of La Rue Circle. It will connect the former Library & Recreation Center site (including all property west to Rufe Snow Drive) with Corona Drive. The contract with Gridiron Capital requires this street to be substantially complete prior to January 31, 2013. Presently, McClendon Construction is constructing the Trinidad Drive Street Improvements Project. This project is a $1,192,544.05 capital improvements project. McClendon Construction is willing to construct the La Rue Circle extension at unit prices that are similar to the prices in the Trinidad Project. The change order is approximately 5.1 % of the Trinidad Project's contract amount. McClendon Construction has consented to substantially complete the extension of La Rue Circle and asphalt work required west of the former NRH Library such that motor vehicular traffic can travel across these surfaces unimpeded on or prior to December 31, 2012 or McClendon Construction will be subject to Liquidated Damages in the amount of $1,000 per calendar day until such time that the extension of La Rue Circle and the asphalt section west of the former NRH Library are substantially complete. These Liquidated Damages are substantially more than what is typical for a project the size of the La Rue Circle Project; however, because of the time frame committed to in the Gridiron Capital contract, this amount is warranted. In order to fund this change order as part of the Trinidad Project, the 2012/2013 Capital Projects Budget will need to be revised. Upon approval of the City Council, the proceeding Budget Revision will authorize the transfer of $61,000.00 from the Economic Development Department's Loop 820 Redevelopment Program (ED1002) into the Trinidad Project's construction account. Recommendation: Revise the 201212013 Capital Projects Budget and Approve the Change Order in the Amount of $60,593.75 to the Trinidad Drive (Rufe Snow Drive to Holiday Lane) Street Improvements Project (ST0909). Street & Sidewalk Capital Projects Trinidad. Drive (Rule Snow Drive to Holiday Lane) Street Improvements Project T0909 PROJECT DESCRIPTION & JUSTIFICATION This project was selected for the 2003 Bond Program. Trinidad Drive is identified on the !Master Thoroughfare Plan as being a Minor Collector, 2 Lane, Undivided (C2'U). This project will begin at Rule Snow Drive and will end at Holiday Lane. It will consist of reconstructing approximately 3,500 lineal feet of asphalt pavement with concrete pavement and provide drainage improvements necessary to comply with current city standards. New sidewalks will be constructed the full length of Trinidad Drive connecting Rule Snow Drive with Holiday Lane. This section of Trinidad Drive was originally constructed in 1979 as an asphalt street. The average life of an asphalt street is 20 years. This street is approximately 30 years old. Trinidad Drive is a collector street that links Rufe Snow Drive to Holiday Lane. This street gets additional traffic from the commercial property and r . r . � j located adjacent to it. The current street condition rating is 53. This rating is — � -,- -.1 to be poor, consisting of significant potholes, complete surface . :;,. and misaligned curb and pavement surface. The General Obligation Bonds are part of the 2003 Bond Election . PROJECT STATUS I STTA T I REVISION I END DATE REVISION Professional Services Engineering 04f201 04/2010 0412011 0412012 Land/ROW Acquisition Construction 06/2011 09/2012 0412012 0712013 Other REVISION EXPLANATION A Revision is necessary to in order to "change order" the construction of the extension of La Rue Circle into the Trinidad Project. The City is contractually obligated to construct the extension of La Rue Circle prior to January 31, 21713 and to have such construction substantially complete. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGETTHRU PROJECT BUDGETTHRU REMAINING PROJECT 21912 13 REVISION 201213 BALANCE COST FUNDING SOURCES $0 s e t G. 0. Bonds 1.380,000 1,380,000 $1.380,0001 0 sit Gas Development Reserves - General 61,000 61,000 $61.000 Purpose (Transfer from ED1002) D $0 Total $1.380,000 $1;441.000 s0 $1.441,000 — $61,000 1 PROJECT EXPENDITURES Professional Services so so EngineeringlDesi9n 182,000 182,000 $182,000 LandIROW Acquistlnn 0 so Construction 1.198,000 61,DD0 1.259.000 61.759,0001 Caner Total $1.384.000 61.000 0 $1.441.000 so Sol $1.441,0001 IMPACT ON OPERATING BUDGET No anticipated impact on the Operating Budget 1ANNUAL OPERATING IMPACT 2012113 2013114 201 2+915!2016 201612017 TOTAL Projected I so City of North Richland Hills Change or Extra Work Order 7301 N. E. Loop 820 No. 1 North Richland Hills, TX 76180 PROJECT: Trinidad drive (Rafe Snow Drive to Holiday Lane) Original Contract Amount: Street Improvements Project (ST0909) $1 ,192,544.05 CONTRACTOR: McClendon Construction Company, Inc. Revised Contract Amount: ADDRESS: 548 Memorial Plaza $1,253,137.80 Burleson. TX 76028 Item Decrease Increase No. Description of Item Unit Duantit4 Unit Cost in Contract in Contract (1) (2) (3) (4) (5) (6) (7) 1. Mobilization and General Site LS 1 14,350.00 14,350.00 Preparation 2. Unclassified Street Excavation LS 1 6,750.00 6,750.00 3. 6" Lime Stabilized Subgrade SY 555 5.25 2,913.75 4. Lime Tons 11 136.00 1,496.00 5. 6" Reinforced Concrete Pavement SY 450 36.00 16,200.00 6. 4" Reinforced Concrete Sidewalk SF 600 5.00 3,600.00 7. Curb and Gutter (6" with 24° pang LF 306 14.00 4,284.00 8. ADA Curb Ramp (Type 1) EA 1 650.00 650.00 9. ADA Curb Ramp (Type 4) EA 1 4b0.00 450.00 10. Street Signs LS 1 650.00 650.00 11. Pavement MarkinglStriping LS 1 1,950.00 1,950.00 12. Erosion Control LS 1 1,650.00 1,650.00 13, Traffic Control LS 1 650.00 650.00 14. Miscellaneous Allowances LS 1 5,000.00 5,000.00 Total Increase in Contract Amount XXXXXXXXX $ 60,593.75 Total Decrease in Contract Amount $ - XXXXXXXXX Difference Between Column (6) and Column (7) $ 60,593.75 Net Increase in Contract Amount $ 60,593.75 The sum of $ 66,593.75 is hereby added to di;diudod from the total contract price and the total adjusted contract price to date herein is $ 1,253,137.80. The time provided for completion in the contract is-(uno11angc,d) increased {400rovtmd) by 45 calendar days. Time is of the essence for the work described in this change order. CONTRACTOR shall substantially complete the extension of La Rue Circle and asphalt work required west of the former NRH Library such that motor vehicular traffic can travel across these surfaces unimpeded on or prior to December 31, 2012. If the extension of La Rue Circle or the asphalt section west of the former NRH Library are not substantially complete on or prior to December 31, 2012, Liquidated Damages in the amount of $1,000 per calendar day shall be imposed against the CONTRACTOR until such time that the extension of La Rue Circle and the asphalt section It is understood between the parties hereto that these sums shall be treated as liquidated damages and not as a penalty, and the OWNER may withhold from the CONTRACTOR's compensation such sums as liquidated damages. This document shall become an amendment to the contract and all provisions of the contract will apply hereto. ,Justification for Change: 1. Necessity for change: This change order is necessary to construct the extension of La Rue Circle. 2. Is proposed change an alternate bid? Yes No X 3. Will proposed change alter the physical size of the project? Yes No X If "Yes ", explain: NIA 4. Effect of this change on other prime contractors: 5. Has consent of surety been obtained: NIA, Yes No 6. Will this change affect expiration or extent of insurance coverage? Yes No X What effects will the work have to operation and maintenance costs: This change should have no effects on either operation or maintenance casts_ Recommended by: Date_ Gregory Van NieuNvenhuize City Engineer City of North Richland Hills Approved by: Mike Curtis Date: Managing Director of Development Services City of North Richland Hills Approved by the City Council of the City of North Richland Hills Date: Accepted by Contractor: McClendon Construction Company, Inc. (Name of Company) By_ Title: Date: M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. F.0 GENERAL ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. F.1 GN 2012 -097 Authorize City manager to execute contract for Construction Manager at Risk for NRH Municipal Complex Presenter: Jimmy Perdue, Director of Public Safety Summarv: City Council is being asked to authorize the City Manager to execute a Construction Manager at Risk (CMAR) Contract with Balfour 'Beatty Construction in the amount of $32,000 for the Preconstruction Services Phase on the new Municipal Complex Project. The approved project cost budget of $89,742,484 includes costs associated with a Construction Manager at Risk delivery methodology for a new facility with approximately $52,000,000 in construction cost. The first phase of efforts for the Construction Manager participation is the Pre - Construction Phase ($32,000), which will transpire over the next 8 months. At the end of this phase, a Guaranteed Maximum Price (GMiP) will be established aligning the final project scope with the cost, as well as a Project Schedule. General Descrir)tion: The City issued a Request for Qualifications (RFQ 12 -029) due on 07127112 for interested firms to submit their qualifications to provide Construction Management at Risk services on the new Municipal Complex Project. The new Municipal Complex will be situated on an approximately 12 -acre site, located within an area currently designated as Calloway Creek bounded by Boulevard 28 (formerly Grapevine Highway), Cagle Drive, and Frawley Drive. The project consists of new components /settings for City Hall, Public Safety, and Municipal Court totaling approximately 184,000 square feet. The current conceptual scheme depicts an "L- shaped" footprint, comprised of 3- floors for each wing, and some single -story support buildings. A review committee was appointed by the City Manager comprised of a wide cross section of City department directors, city staff and representatives from Brinkley Sargent Architects (design firm for the new municipal complex project). There was great interest from the construction community regarding this project, and the City received submissions from fifteen (15) companies. • AUI DUNN • Austin Commercial • Balfour Beatty • Byrne Construction • Crossland Construction • Hill & Wilkinson • Hunt Construction Group • Lee Lewis Construction • Manhattan Construction • Pogue Construction • Sedalco Construction • Skanska • Steele & Freeman • Turner Construction • Yates Construction The Municipal Complex Committee reviewed the fifteen (15) submissions, and arrived at a consensus for a shortlist of four (4) firms to be interviewed — Bryne, Balfour Beatty, Manhattan, and Lee Lewis. Interviews were conducted on September 12, 2012, with the Committee deliberating immediately after the interviews. There were two subsequent Committee meetings for further discussions and evaluations. Selection was "qualifications" based, with sealed cost proposals submitted at the time of the interviews, and were only to be utilized to negotiate in good faith with the top - ranked firm. Emphasis during the evaluations and final selection focused on: - Project Team - Superintendent - Pre - Construction Phase Services - Management of Project Budget and Contingencies - Technology - Expertise and Capability w/ BIM Models 1 Visualization - Project Closeout Philosophy and 'Methodology - Capability to perform - Local presence - Experience in project type The committee ultimately chose Balfour Beatty Construction as the top firm. In addition to their outstanding resume of projects and accomplishments, the committee members were impressed with the experience of the proposed team in working together on projects of a similar or greater scope and complexity. The entire team demonstrated their cohesiveness and clear vision for a successful project in a manner that gave them an edge over some very strong competition. As part of the due diligence, City staff contacted several references of recently completed projects by Balfour Beatty. The objective of these contacts was to gain insights on performance and client/user experiences during the course of their project. Discussions included users, program managers, county engineer, architects, etc. on projects of similar size and complexity to the proposed municipal complex. The references were stellar, and some of the comments heard from the variety of staff /team were: - Open book and transparent - Keep projects on schedule - Close -out projects extremely well - Very responsive during the warranty period - Offered creative ideas for cost savings - Adept with technology, and use it to the benefit of the project - Would definitely hire them again - Exceeded everyone's expectations - Incredible job of controlling risk and looking for cost savings - They `listen" to staff - They add "value" during the Pre - Construction phase If there was one benchmark of Balfour Beatty's service that everyone highlighted, it was the "value" they add. They have a depth of experience with this project type and with municipal /government budgets, and the talent and experience to seek and explore creative ways to leverage and maximize a project program and fully utilize precious funds. With the clear consensus and direction from the Committee, City staff entered into contract negotiations with Balfour Beatty. Fees were based on a format provided to the shortlist firms and included: - Pre - Construction Phase Fee - Construction Phase Fee - General Conditions Cost (On -Site Project Management, Bonds & Insurance, Temporary Project Construction & Utilities, and Field Offices & Supplies) The CMAR contract fees are presented in two parts. Part one includes pre - construction services fees at $32,000. Part two establishes the basis for fees associated with the construction services phase. Upon completion of the design and construction documents at the end of the Pre - Construction Phase, the CMAR contract will be amended to reflect a Guaranteed Maximum Price. The Guaranteed Maximum Price will include the sum of 1) the Construction Manager's fee for providing Pre - Construction services, plus 2) costs identified for General conditions, Insurance & Bonds, plus 3) the Construction Manager's fee for providing construction services, and 4) the actual construction costs associated with the new buildings, infrastructure, and site. While the final construction amount has yet to be determined, the proposed contract establishes the following fees for CMAR services: Description Pre- Construction Services Construction Phase Fee General Conditions Is] dy1_1Za2T —V $32,0 ©a $728,000 $2,184,618 All the fees /costs were based on a $52 mil Construction Cost, and time durations of eight (8) months for Pre - Construction and twenty (20) months for Construction. Balfour Beatty Construction is a Metroplex firm with an office in Fort Worth and Headquarters in Dallas. They have extensive municipal experience for the cities of Fort Worth, Dallas, & Houston, as well as County experience with similar types of projects in Ellis County and Hays County. Balfour Beatty's portfolio of relevant recent experience includes Hays County Government Complex, Ellis County Courthouse, Jail, and Parking Garage, and Jack Evans Dallas Police Headquarters. They have a strong pre - construction team and an established history of safe operations and clean /safe job sites. Recommendation: To Authorize the City Manager to execute a contract for the Construction Manager at Risk Services for the Pre - Construction Services phase and Construction Phase Services of the New Municipal Complex to Balfour Beatty Construction. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. F.2 GN 2012 -098 Appointment to Place 4 Teen Court Advisory Board Presenter: Patricia Hutson, City Secretary Summarv: The City Council is being asked to approve Councilman Barth's nomination of La'Toyia Dennis to the Teen Court Advisory Board. General Description: The Place 4 position on the Teen Court Advisory Board is currently vacant. The Code of Ordinances provides that the City Councilmember who holds the corresponding council place makes appointments to this Board. Councilman Barth is recommending the appointment of La'Toyia Dennis to the position. Recommendation: To consider the appointment of La'Toyia Dennis to Place 4 on the Teen Court Advisory Board with term expiring June 30, 2014. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. G.0 EXECUTIVE SESSION ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. G.1 Action on Any Item discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. H.0 INFORMATION AND REPORTS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject: Agenda Item No. H.1 Announcements - Councilman Welch Announcements City Hall and other non - emergency offices will be closed on Thursday and Friday, November 22nd and 23rd for the Thanksgiving Holiday. Duncan Disposal will not provide garbage and recycling collections on Thanksgiving Day. Thursday's collections will be made on Friday and Friday's collections will shift to Saturday. The City of North Richland Hills is making it easy for residents to recycle used cooking oil from their holiday feasts. Instead of throwing cooking oils and grease down the drain, which can lead to clogged sewer pipes, residents are encouraged to collect it in a plastic container for recycling. The Public Works Department will collect used cooking oils for recycling November 26th through November 30th. To schedule a pickup or get more information, please call 817- 427 -6457. NRH Santa Cops and the Firefighter's Association are holding a holiday toy and food drive to benefit those who are less fortunate in our community. Residents are encouraged to share in the holiday spirit by dropping off new, unwrapped toys and nonperishable food items to the Police Department or any North Richland Hills Fire Station. Donations will be accepted from Thanksgiving through December 20th. We hope you will give to this worthwhile cause, or to another local charity of your choice. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Tonight we are recognizing: Caroline Waggoner in the Public Works Department — The president of a homeowners association sent a letter expressing appreciation for Caroline's help during the widening of North Tarrant Parkway. The letter said Caroline was very involved with the various homeowners and made sure their needs were considered when construction - related issues came up. She remained professional at all times, and' was empathetic and understanding. She is a tremendous asset to the city and its residents, the letter stated. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 11 -12 -2012 Subject Agenda Item No. H.2 Adjournment