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Home My WebLink AboutCC 2006-11-14 Minutes MINUTES OF THE STRATEGIC VISIONING /GOALS WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT INN ON THE RIVER CONFERENCE CENTER, 205 SW BARNARD, GLEN ROSE, TEXAS — NOVEMBER 14-15,2006 Council Present: Oscar Trevino Mayor John Lewis Mayor Pro Tem, Council Place 1 Ken Sapp Council, Place 2 Suzy Compton Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Staff Present: Larry J. Cunningham City Manager Richard Torres Assistant City Manager Ogden Bo Bass Assistant City Manager Karen Bostic Managing Director Administrative /Fiscal Services Patricia Hutson City Secretary Richard Abernethy Assistant to City Manager Absent: Tim Welch Council, Place 7 The City Council met November 14, 2006 beginning at 9:00 a.m. and concluded on November 15, 2006 for the purpose of reviewing and setting goals and priorities. Mr. Randy Pennington, Pennington Performance Group, was the facilitator for the work session. Mayor Trevino called the work session to order on November 14, 2006 at 9:14 a.m. with Council and Management staff present as recorded. Councilman Tim Welch was not present due to illness. Mr. Pennington gave a brief overview of the planning session and reviewed the agenda and the objectives. The Council established ground rules for the work session. Mr. Pennington discussed behavior styles, how to understand styles of behavior, general characteristics and differences and how to communicate effectively with each other by understanding individual styles of behavior. The Council and staff reviewed their individual behavior profiles. Mayor Trevino recessed the work session at 10:35 a.m. and called the work session back to order at 10:50 a.m. Council reviewed the 2005 Code of Conduct — House Rules established at a previous goals work session and discussed their relevance. Council discussed additional items for possible inclusion in the House Rules and Governance Process Actions. Council discussed adding actions and rules to ensure better communication and representation Council Work Session Minutes November 14 -15, 2006 Page 2 with citizens and how to improve response to email requests from citizens /individuals. The consensus of the Council was to update the House Rules and Action Items by including the following: • When communicating with citizens Use technology and focus groups to ensure communication and representation with citizens Ask everyone rather than a special limited group • When responding to email requests from individuals and citizens Be cautious when responding to emails Only respond to the sender Send a generic response and ask for a mailing address; refer to staff (City Manager's Office) for background information Mr. Pennington provided to Council and Staff their individual attitude profile report and briefly highlighted the six core values or ways of valuing life and how each individual's values strengthen the work environment. Because of time restraints, Council agreed they would continue discussion on values if time allowed later. Mayor Trevino recessed the work session at 12:10 p.m. Mayor Trevino called the work session back to order at 1:05 p.m. and welcomed the Directors to the work session. Council Present: Oscar Trevino Mayor John Lewis Mayor Pro Tern, Council Place 1 Ken Sapp Council, Place 2 Suzy Compton Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Absent Tim Welch Council, Place 7 Staff Present: Larry J. Cunningham City Manager Richard Torres Assistant City Manager Ogden Bo Bass Assistant City Manager Karen Bostic Managing Director Administrative /Fiscal Services Patricia Hutson City Secretary Richard Abernethy Assistant to City Manager Steve Brown Library Director Vickie Loftice Parks and Recreation Director Mike Curtis Public Works Director Debbie Durko Court Administrator Patrick Hillis Human Resources Director Council Work Session Minutes November 14 -15, 2006 Page 3 Andy Jones Fire Chief Larry Koonce Finance Director Mary Edwards Public Information Officer Dave Pendley Building Official Eric Wilhite Chief Planner John Pitstick Director of Planning & Development Thomas Powell Support Services Director Jimmy Perdue Police Chief Kyle Spooner Information Services Director JoAnn Stout Neighborhood Services Director Drew Corn Budget Director Mr. Pennington reviewed the morning session, the ground rules and inquired if Staff had any additional input to the rules. Mr. Pennington led the group in a discussion on the City's mission. The group discussed that the city's mission is to: • Serve citizens efficiently and effectively • Ensure future viability of the community • Protect public's health, safety and welfare • Enhance quality of life • Maintain financial stability • Environmental sensitivity • Wise stewardship of all City resources • Provide regional vision and leadership • Accomplish shared goals through collective effort. The group worked on developing a mission statement for the City. The Council agreed to the following mission statement for the City — To ensure an exceptional quality of life and long -term viability of North Richland Hills through local leadership and regional cooperation. Mayor Trevino recessed the work session at 2:15 p.m. and called the work session back to order at 2:25 p.m. The group discussed how they would like the community to look, feel and act in the year 2020, the gaps and barriers to reaching their vision and what types of economic development they would like to see in the City. Mayor Trevino recessed the work session at 3:35 p.m. and called the work session back to order at 3:50 p.m. Council continued discussing their vision for the City and agreed to the following vision statement: City of North Richland Hills Vision 2020 The City of Choice to live, work and play Council Work Session Minutes November 14 -15, 2006 Page 4 Council also agreed to the following vision for 2020 A community for • Family Living and Leisure Activities • Business and Job Opportunities • Quality Neighborhoods (sustainable and upgraded) Council was asked to review the goals for 2010 and determine if the goals were still relevant or needed to be changed. The Council agreed to the relevance of the goals and established two additional goals — 1) Targeted Economic Development; 2) Local and Regional Leadership. The objectives for each of the goals were reviewed and additions and deletions were made to the objectives. The following objectives were established for each of the goals: Goal: Quality Community Development and Revitalization Objectives: • Complete build out strategy • Expedite redevelopment of Calloway Creek area • Implement Loop 820 study objectives • Implement Boulevard 26 strategies • Revitalize residential neighborhoods • Create rail station development land use plan • Ensure compliance with quality housing standards Goal: Efficient, Effective Transportation System Objectives: • Maintain leadership role on Regional Transportation Council • Continue to address congestion and street condition as it relates to traffic flow • Maintain lead on regional rail issues • Develop plan and funding for local rail stations Goal: Safety and Security Objectives: • Maintain low response time • Maintain low crime rate • Provide state -of -art public safety communications • Provide effective and efficient police, fire, EMS • Engage community in public safety programs and initiatives • Improve property protection classification • Improve City's ability to respond to all large scale emergencies Council Work Session Minutes November 14 -15, 2006 Page 5 It was also agreed that one of the actions should be to maintain NIMS compliance. Goal: Financial Stability Objectives: • Continue pay -as- you -go where possible • Stable tax rate and predictable income stream • Maintain AA Bond Rating • Update long -range financial plan annually • Maintain cash reserves policies • Maximize grant funding Goal: Preserve Positive City Image Objectives: • Enhance public information initiatives • Encourage increase communication flow with citizens • Maintain quality public facilities • Focus on and recognize city successes • Expand usage of user friendly technology • Promote and initiate environmentally responsible programs • Enhance Public Art Program Mayor Trevino recessed the work session for the evening at 5:08 p.m. and called the work session back to order on November 15, 2006 at 8:00 a.m. with Council, Management Staff and Directors present as recorded the previous day. Council continued from the previous evening their review of the objectives for each of the goals. The following objectives were established for the remainder of the goals: Goal: Quality of Life Council decided during the discussion of the objectives for this goal to change the goal to Sense of Community. Goal: Sense of Community Objectives: • Complete, implement trails plan • Provide parks and recreational program at current high level • Encourage volunteerism and community wide involvement • Maintain cultural arts program • Promote life long learning through library services Council Work Session Minutes November 14 -15, 2006 Page 6 Council was supportive of an action item to develop a citizens academy program. Goal: Targeted Economic Development Objectives: • Define types of business we want to attract to our community / market study • Diversity in economic development • Maximize use of existing real estate and locations • Communicate where we are going on economic development Mayor Trevino recessed the work session at 9:22 a.m. and called the work session back to order at 9:45 a.m. Council continued establishing objectives for the goals. Goal: Local and Regional Leadership Objectives: • Being involved on committees setting direction for region • Build relationships that influence decisions in areas where we have an interest • Be proactive as leaders that influence the direction of key issues • Lead by example; do it better • Maintain leadership role on legislative issues • Lend support on issues that do not impact us The Council set city -wide priorities for 2006 -2007 by ranking the priorities discussed to establish highest priority, high priority and medium priority. Results of the rankings were: Highest Priorities: Maintain regional leadership on transportation issues Implement Blvd 26 strategies Redevelopment of Calloway Creek area Define types of businesses we want to attract to our community Maximize available space for current facilities Maintain stable and predictable income stream Quality public facilities Enhance Park and Recreation programs at current high level Revitalize residential neighborhoods High Priorities: Communication flow with citizens Rail station development Loop 820 study objectives Council Work Session Minutes November 14 -15, 2006 Page 7 Being involved on other regional issues Environmental programs Build out plan Ability to respond to large emergencies Complete Trails Plan Medium Priority: Update Comprehensive Land Use Plan Councilman Whitson suggested adding an agenda item at the end of each council meeting that would spotlight city activities. After discussion, Council agreed to schedule NRH UpClose to run at the conclusion of each council meeting to inform the citizens of citizen activities. Council agreed that staff will develop an action plan for the objectives. Action items Council recommended to Staff for inclusion were: Add lights and additional parking at the dog park; look at neighborhood speed limits; examine relocating Night of Holiday Magic to enable expanding the event; tie Concert in the Park to NRH2O; communicate tree ordinance to citizens. Mayor Trevino recessed the work session at 12:00 p.m. and called the work session back to order at 12:50 p.m. Mr. Pennington discussed with Council how they would like to define success for the coming year. Council identified as criteria for success - • a visible, tangible progress is made toward meeting the objectives • more refined steps or direction; timelines • citizen comments and surveys • adoption of plans — RFP for rail architect. Council was advised that Staff would like to hear Council's ideas about the following areas: Boulevard 26 Redevelopment Direction on moving forward with Calloway Creek area Quality community development Effective, efficient transportation Targeted economic development Council agreed that Staff would formulate action steps for the objectives for the coming year. The Council and Management Staff briefly discussed their value profiles. Council Work Session Minutes November 14 -15, 2006 Page 8 Mayor Trevino adjourned the work session on November 15, 2006 at 1:50 p.m. PROVED: llQc�'G�tO ' Oscar Trevino - Mayor ATTEST: Pa�a\� a,,,,M - City Secretary ,��...... H4 god r� Vo jvJ �tmeaa�